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Library Board Packet 2020 11-09-20 Agenda Yorkville Public Library Michelle Pfister Meeting Room Board of Trustees November 9, 2020- 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills Statistics 9. Report of the Library Director 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations Physical Facilities 12. Unfinished Business Update on HVAC System & Water Heater Replacement Proposal 13. New Business Floating Holiday-Management Staff Revise Meeting Room Policy Firewall Replacement Upgrade 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment DRAFT Yorkville Public Library Personnel Committee Meeting Tuesday, October 27, 2020, 6:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The Personnel Committee meeting was called to order at 6:00pm by Chairwoman Theron Garcia. Roll Call: Theron Garcia-present, Russ Walter-present, Julie Brendich-present, Darren Crawford-present Absent: Wamecca Rodriguez Others Present: None Recognition of Visitors: None Public Comment: None Continuation of Library Director's Evaluation: The purpose of the meeting was a continuation of the Library Director's annual evaluation. At 6:00pm, Chairwoman Garcia made a motion to enter into Executive Session. She had previously stated the date, time and now stated the reason: For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. Trustee Crawford seconded the motion. Executive Session: The committee entered into Executive Session at approximately 6:01pm and concluded at approximately 7:34pm on a motion and second by Mr. Walter and Ms. Garcia, respectively. The Committee returned to the regular meeting. The Director's evaluation will be presented to the full Board at the November meeting. Adjournment: There was no further business and the meeting was adjourned at 7:35pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 1 of 1 DRAFT Yorkville Public Library Policy Committee Meeting Monday, October 19, 2020 6:00pm 902 Game Farm Road – Conference Room The meeting was called to order at 6:03pm by Chairperson Julie Brendich and roll was called. Roll Call: Wamecca Rodriguez-yes, Russ Walter-yes, Julie Brendich-yes, Darren Crawford-yes, Theron Garcia-yes Others Present: None Recognition of Visitors: None Amendments to the Agenda: None Public Comment: None Staff Comment: None New Business: Approve Revised Meeting Room Policy At the October Board meeting, Trustees discussed revising the meeting room policy. This meeting of the Policy Committee was called to make those revisions to allow additional flexibility for the Library Director. The committee reviewed the current policy as well as recommended revisions from the Library Director. Discussion The committee questioned the hours for public meeting availability being after 3:00pm and it was suggested hours not be included. The Director asked to reserve priority for Library-sponsored events. A limited group size and only 1 group per day were suggested due to the current pandemic. The Committee decided the policy should allow capacity according to fire code and current CDC guidelines during the pandemic. Groups who are exempt from paying must have one adult who is a library card holder. The Committee did not feel it was necessary to hire extra staff to clean after meetings. They said if food is served, there should be a cleaning charge. During the pandemic, they felt no food or drink except bottled water should be allowed in the meeting room. After the pandemic, a cleaning fee should be charged if food is served. After the pandemic, if there is more than one meeting per day, staff will need to clean the room. They discussed a refund if the organization that meets, cleans the room and leaves it as they found it. Page 1 of 2 Highlights of revisions to be made: 1. Regulations #14 and #15 to be consolidated. 2. 'Hold harmless' clause to be added to Regulations and the Reservation form. 3. Fee updates to be made and meeting room reservations, rental fees may be waived at discretion of Director. 4. Add language stating Library-sponsored activities receive priority. Community-based activities need to start ½ hour after opening or before closing unless exception made by Director. 5. Capacity will follow CDC guidelines if in place. 6. Meeting room reservations can be adjusted at Director discretion. 7. Add 'no glitter' under #3 of Regulations. 8. Regulation #17 regarding reservations, change language to: no more than 90 days in advance, but at least 2 weeks in advance are appreciated. No reservation will be guaranteed until contract completed and returned. The revisions will be presented to the full Board of Trustees for approval in November. Executive Session: None Adjournment: There was no other business and the meeting was adjourned at 6:57pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 2 of 2 DRAFT Yorkville Public Library Personnel Committee Meeting Saturday, October 17, 2020, 10:00am 902 Game Farm Road – Michelle Pfister Meeting Room The Personnel Committee meeting was called to order at 10:00am by Chairwoman Theron Garcia. Roll Call: Committee Members Russ Walter-present, Julie Brendich-present, Theron Garcia-present, Darren Crawford-present, Wamecca Rodriguez (arr. 10:09am) Others Present: None Recognition of Visitors: Public Comment: None Library Director's Annual Evaluation: The purpose of the meeting was a continuation of the Library Director's annual evaluation. At 10:02am, Chairwoman Garcia made a motion to enter into Executive Session and stated the reason: For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. Trustee Brendich seconded the motion. Executive Session: The committee entered into Executive Session at approximately 10:03am and concluded at approximately 12:19pm. The Director's evaluation was not finalized at this time and the committee will meet again on Tuesday, October 27 at 6pm. Adjournment: There was no further business and the meeting was adjourned at approximately 12:20pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 1 of 1 DRAFT Yorkville Public Library Board of Trustees Monday, October 12, 2020 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The Board of Trustees meeting was called to order at 7:00pm by Vice-President Theron Garcia, roll was called and a quorum was established. Roll Call: Russ Walter-yes, Julie Brendich-yes, Susan Chacon-yes, Ryan Forristall-yes, Theron Garcia-yes, Jason Hedman-yes, Wamecca Rodriguez-yes Absent: Darren Crawford Others Present: Library Director Elisa Topper; Director of Adult Services Shelley Augustine (left 7:55pm), Chief of Police Jim Jensen, Theresa Kuhl/Weblinx, Kevin Baumann/R.J. O'Neil. Recognition of Visitors: Vice-President Garcia recognized the Library staff and guests. Amendments to the Agenda: Ms. Garcia stated the 3 presentations would be moved forward on the agenda. New Business: (out of sequence) Enforcing COVID Rules – Yorkville Police Chief Jensen Police Chief Jensen was present to discuss the Library pandemic rules. He said the police are limited as to actual enforcement. The Library staff can deny patrons entry or ask them to leave if they refuse to wear a mask. Staff can also contact the police to escort a patron out if they refuse to wear a mask, but the offender cannot be criminally charged. Chief Jensen also addressed the length of time patrons can stay in the Library under the pandemic rules and cautioned staff to treat everyone on an equal basis. Ms. Topper asked how the Library differs from a business regarding Covid rules He provided an example of the Library vs. a business such as Target. Ms. Topper also noted that the PADS program would not be operating this year. Website Re-design-Theresa Kuhl-Weblinx Ms. Kuhl said Weblinx is located in Oswego and they have built many library websites. She said many users accessing the Library website are coming in through mobile devices and the website is 'scaled' for proportional viewing. They use WordPress as their content management platform. Remote training is provided by the company and someone is always available for support. She described in detail, the construction steps and abilities of a new website which would also be ADA-compliant. Features include: navigation capabilities, rotating events, prominent catalog, website search and emergency alerts on the home page. She also shared the names of some of the local libraries they have served. Page 1 of 5 The cost is $6,600 and the time frame to launch a new website is about 3-4 months. Ms. Kuhl said Weblinx hosts their own secure sites. The charge for hosting is $300 per year and $200 per year for WordPress security maintenance with weekly backups. In response to a Board query, Ms. Kuhl said credit cards can be integrated into the site. Mr. Hedman suggested seeking public input for the website. Suggestions were focus groups, Facebook, on-line form on website and a sign at front desk. R.J. O'Neil Contract Kevin Baumann from R.J. O'Neil presented the Board with proposed Preventive Maintenance agreements for 1 or 3 years. He said they were holding the service rate of $125/hour for the 1-year. Chiller problems are ongoing and Mr. Baumann is trying to resolve with the manufacturer (McQuade). It was noted the cost of a new chiller is $300,000. The Board also discussed the Building Automation System and asked if R.J. O'Neil could look at the chiller with a BAS rep. Mr. Baumann will contact a BAS vendor for a service call estimate. He thinks the chiller is hooked to the BAS, but not the computer that allows staff to control the chiller. Mr. Baumann also said the service tech recommends the next piece of equipment that should be replaced is the hot water heater and the Board could start budgeting for a chiller and boiler. Mr. Walter said a referendum would likely be needed for high priced equipment. Mr. Baumann will get replacement price quotes. Also, Ms. Topper reported that Mr. Baumann was able to reduce recent invoices, which will be on the next bill list. (return to regular agenda sequence) Minutes: 3 sets Ms. Rodriguez made a motion to approve the minutes for September 10, 2020 (Physical Facilities Committee), September 14, 2020 (Board of Trustees Meeting) and September 29, 2020 (Special Board of Trustees Meeting). Ms. Garcia seconded. Ms. Topper noted she is gathering invoices related to cleaning supply costs and will forward to Mr. Hedman for review. Roll call: Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-yes, Forristall-yes, Garcia-yes, Hedman- yes. Carried 7-0. Correspondence: none Public Comment: None Report of the Treasurer: Financial Statement Treasurer Hedman presented the report and mentioned a few of the invoices on the bill list this month. Ms. Topper said the Garden Club will donate $500 towards the sign landscaping. He said 95% of the taxes have been received and the custodial supplies continue to be high at 55% of the budget. There was a $800 bill for bonding of the new Treasurer and overall the Library is at 22% of their expense budget. Ms. Topper said she wrote a grant for $500 reimbursement for PPE. Payment of Bills Mr. Hedman made a motion to pay the bills as follows and it was seconded by Ms. Garcia. $23,131.58 Accounts Payable $36,302.04 Payroll (2) $59,433.62 Total Page 2 of 5 Roll call: Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-yes, Forristall-yes, Garcia- yes. Carried 7-0. Report of the Library Director: Director Topper presented the highlights of her report: 1. Library returned to normal hours during pandemic. 2. Tracking number of people coming to Library after 5pm, very minimal so far. 3. Completed 2 grants, PPE for $500 & Back to Books for $4,600 (diversity related), ALA asked Library to apply for $3,000 Rural Library Grant deadlining in December. 4. Mobile app activated. 5. Library decorated for Halloween,will be part of Biz Boo and hand out Wrigley-donated candy. 6. Reached out by email to Cedarhurst and Heritage Woods senior communities about book delivery to them. 7. Managers asked to delay performance evaluations due to Library pandemic closure. 8. Will offer Polar Express with smaller class sizes. 9. Returned to 7-day book quarantines on advice of RAILS. 10. Have virtual Medicare program scheduled and held virtual craft program. 11. Will ask Community Relations major, college intern to begin working on marketing pieces, etc. 12. Halloween scavenger hunt to be held outside. 13. Library has been asked about hosting depositions. Board members would like to see more virtual programs and a plan for the next quarter. Ms. Augustine is working on programs for the next quarter. The Board suggested phone calls to promote outreach to daycares and other agencies and said that services need to be delivered in a different manner. Ms. Topper said the managers are concerned they would not have adequate time while also managing their staffs. The Board asked what is needed and they will assist. The Board would also like to have the managers draft a list of what a 'dream department' would include. Trustee Forristall asked if the self-checkout works and Ms. Topper replied yes. Mr. Hedman said groups are having difficulty finding meeting rooms since many places are closed due to the pandemic. He said the Library may need to rethink the meeting room policy and allow fee waivers if one adult has a library card. As a result, the Policy Committee will schedule a meeting to reconsider the current policy. City Council Liaison: No report Standing Committees: Personnel The Personnel Committee recently met and will be meeting again. Unfinished Business: Landscaping-Tree Removal Ms. Topper obtained 2 quotes for removal of 3 trees on the west side of the building. One company recommended removing just one and trim the others. The pine needles clogging the gutters are coming from the trees by the road which are on city property. Gutter covers were identified as being too costly and it was decided to just keep cleaning the gutters. Mr. Walter also recommended trimming the tree on the corner of the building by the meeting room since it is on the roof. The Board recommended Option #2 from the TerraCare quote. Mr. Walter made a motion to approve option #2 and add the tree trimming in the front, not to exceed $600. Mr. Hedman seconded. Roll call: Garcia-yes, Hedman-yes, Rodriguez-yes,Walter-yes, Brendich-yes, Chacon-yes, Forristall-yes. Carried 7-0. Page 3 of 5 Metronet/Comcast Update Mr. Walter stated a special Board meeting had been held since Metronet's offer (discussed at a prior Board meeting) would expire at the end of September. The Board found that Comcast would charge a hefty cancellation fee of the remaining contract. A decision was made to stay with Comcast at this time and request another quote from Metronet closer to the Comcast contract expiration date. New Business: Enforcing COVID Rules-Yorkville Police Chief Jensen The Board engaged in a brief discussion of the earlier presentation by Chief Jensen. The Board discussed the monitoring of patrons' time in the Library during the pandemic. Managers are monitoring and will allow more time if needed. They also monitor the computer time for an hour. The Library is encouraging 'grab and go' at this time. If not at capacity, patrons should not be asked to leave and Ms. Topper said there has been no issues. Website Redesign-Theresa Kuhl-Weblinx In regards to the earlier presentation, Mr. Hedman said the price is fair and Weblinx is familiar with the Library. Cost was discussed and Ms. Topper said $21,000 was received from the per capita grant and development fees could also be used. Mr. Hedman made a motion to approve the website redesign at $1,650 initial cost, remaining balance $4,950 and hosting and maintenance for $300 a year. Ms. Garcia seconded. Since there was some question about the maintenance and other costs, Mr. Hedman clarified his motion of approving $300--to instead approve $500 upon verification that it would cover hosting, maintenance, WordPress and security. Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Chacon- yes. Carried 7-0. R.J. O'Neil Contract Mr. Hedman commented that if no progress is made on the chiller within a year, other options must be explored. He moved and Ms. Garcia seconded to approve the 1-year contract for $4,390 with R.J. O'Neil. Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes Brendich-yes, Chacon-yes. Carried 7-0. Tax Levy Mr. Hedman said there are 3 options, levy new construction only, new construction and inflation or levy the maximum of $875,782 which translates to a $10 increase in taxes for individual homes. The Board felt the maximum was needed. Mr. Walter moved and Ms. Garcia seconded the motion to approve a tax levy of $875,782. Roll call: Brendich-yes, Chacon-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes. Carried 7-0. Closing for Election Day Ms. Topper said some libraries are closing on Election Day due to a state law, but a lawsuit was filed and it will be decided October 15 if libraries must close. The Library Attorney said the Library has the discretion to close even if the law does not require closure. The Board can delegate authority to the Board President or Library Director to decide. She asked for Board input. Trustees asked why the Library would need to close since many opportunities to vote are already in place. Ms. Chacon made a motion to grant Ms. Topper the authority to make the decision and Mr. Walter seconded. Board members verbally agreed. Library Closings for 2021 The Mother's Day closure and early closures were briefly discussed. Board members also asked that the Library stay open on Martin Luther King Day and offer programs that day. Ms. Brendich moved and Mr. Forristall seconded the motion to remain open on MLK Day. Roll call: Chacon-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes. Carried 7-0. Page 4 of 5 Library Meeting Dates for 2021 Mr. Walter made a motion to approve the meeting dates as presented. Ms. Garcia seconded and motion approved on a voice vote. Adjournment: There was no further business and the meeting adjourned at 9:07pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 5 of 5 DRAFT Yorkville Public Library Personnel Committee Meeting Monday, October 7, 2020, 6:00pm 902 Game Farm Road – Conference Room The Personnel Committee meeting was called to order at 6:02pm by Chairwoman Theron Garcia. Roll Call: Russ Walter-present, Julie Brendich-present, Darren Crawford-present, Theron Garcia-present Others Present: None Recognition of Visitors: No visitors Public Comment: None Library Director's Annual Evaluation: The purpose of the meeting was to discuss the Library Director's annual evaluation. At 6:03pm, Chairwoman Garcia made a motion to enter into Executive Session. She stated the date, time and read the reason: For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. Trustee Walter seconded the motion. Roll call: Walter-yes, Brendich-yes, Crawford-yes, Garcia-yes. Carried 4-0. Executive Session: The committee entered into Executive Session at approximately 6:03pm. It concluded at approximately 6:40pm on a motion and second by Ms. Garcia and Mr. Walter, respectively. Voice vote approval. The Director's evaluation was not finalized at this time and the committee will meet again soon. Adjournment: There was no further business and the meeting was adjourned at approximately 6:40pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 1 of 1                            DATE: 10/19/20 UNITED CITY OF YORKVILLE TIME: 09:24:10 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900095 FNBO FIRST NATIONAL BANK OMAHA 10/25/20 102520-A.SIMMONS 09/30/20 01 KENDALL PRINTING-AP & PAYROLL 01-120-56-00-5610 248.90 02 ENVELOPES ** COMMENT ** 03 COMCAST-SEPT 2020 INTERNET & 82-820-54-00-5440 421.02 04 VOICE ** COMMENT ** 05 VERIZON-SEPT 2020 HOT SPOT 79-790-54-00-5440 36.01 06 VERIZON-SEPT 2020 IN CAR UNITS 01-210-54-00-5440 756.25 07 VERIZON-SEPT 2020 CELL PHONES 01-210-54-00-5440 169.48 08 VERIZON-SEPT 2020 CELL PHONES 01-210-54-00-5440 805.03 09 VERIZON-SEPT 2020 CELL PHONES 79-795-54-00-5440 84.74 10 VERIZON-SEPT 2020 CELL PHONES 51-510-54-00-5440 166.73 11 VERIZON-SEPT 2020 CELL PHONES 52-520-54-00-5440 36.01 INVOICE TOTAL: 2,724.17 * 102520-B. WEBER 09/30/20 01 AMAZON-SHIRTS-WEBER 01-410-56-00-5600 117.23 INVOICE TOTAL: 117.23 * 102520-B.OLSEM 09/30/20 01 WAREHOUSE DIRECT-MARKERS, 01-110-56-00-5610 284.81 02 PENS, RULERS, PAPER TOWELS, ** COMMENT ** 03 TOILET TISSUE, ADDRESS LABELS, ** COMMENT ** 04 FILES, FOLDERS, BINDER CLIPS, ** COMMENT ** 05 PAPER CLIPS ** COMMENT ** INVOICE TOTAL: 284.81 * 102520-B.OLSON 09/30/20 01 ICMA-MEMBERSHIP RENEWAL 01-110-54-00-5460 1,398.00 02 ILCMA-MEMBERSHIP RENEWAL 01-110-54-00-5460 421.25 03 ZOOM-SEPT 2020 LICENSING FEES 01-110-54-00-5462 247.22 INVOICE TOTAL: 2,066.47 * 102520-B.PFIZENMAIER 09/30/20 01 AMAZON-CARGO PANTS 01-210-56-00-5600 44.99 02 AMERICAN TIRE#4039-OIL CHANGE 01-210-54-00-5495 48.15 03 AMERICAN TIRE#4038-OIL CHANGE 01-210-54-00-5495 48.20 04 AMERICAN TIRE#4017-COOLANT 01-210-54-00-5495 182.96 05 RESERVOIR REPLACED ** COMMENT ** 06 AMERICAN TIRE#4063-COOLING 01-210-54-00-5495 464.45 07 FAN ASSEMBLY REPLACED ** COMMENT ** 08 AMERICAN TIRE#4062-FRONT 01-210-54-00-5495 503.53 09 BRAKE PADS AND ROTORS REPLACED ** COMMENT ** 10 AMERICAN TIRE#3978-FRONT 01-210-54-00-5495 736.08 11 BRAKE PADS AND ROTORS REPLACED ** COMMENT ** 12 AMERICAN TIRE#4093-NEW 01-210-54-00-5495 238.31 13 BATTERY AND BATTERY TERMINAL ** COMMENT ** 14 AMERICAN TIRE#4080-AC AIR 01-210-54-00-5495 937.44 15 COMPRESSOR KIT REPLACED ** COMMENT ** 16 AMAZON-TACTICAL PANTS 01-210-56-00-5600 44.99 17 TARGET-BINDERS 01-210-56-00-5610 59.29Page 1 of 11                            DATE: 10/19/20 UNITED CITY OF YORKVILLE TIME: 09:24:10 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900095 FNBO FIRST NATIONAL BANK OMAHA 10/25/20 102520-B.PFIZENMAIER 09/30/20 18 WRIST BAND.COM-DEBOSSED WRIST 01-210-56-00-5650 166.00 19 BANDS ** COMMENT ** 20 MOTIVATORS PROMO 01-210-56-00-5650 455.49 21 PRODUCTS-STADIUM CUPS ** COMMENT ** 22 UA.COM-5 SHIRTS-BEHR 01-210-56-00-5600 152.97 INVOICE TOTAL: 4,082.85 * 102520-C.PARKER 09/30/20 01 AMAZON-DISINFECTANT CLEANER 79-795-56-00-5620 3,950.00 02 AMAZON-DISINFECTANT SPRAY 79-795-56-00-5620 17,183.84 03 PENN CARE-GLOVES 01-220-56-00-5620 405.00 04 PENN CARE-GLOVES 79-790-56-00-5620 1,080.00 05 PENN CARE-GLOVES 79-795-56-00-5620 1,215.00 06 PENN CARE-GLOVES 01-110-56-00-5610 254.45 07 PENN CARE-GLOVES 01-120-56-00-5610 254.45 08 PENN CARE-GLOVES 01-220-56-00-5620 1,005.60 09 PENN CARE-GLOVES 01-110-56-00-5610 135.00 10 PENN CARE-GLOVES 01-120-56-00-5610 135.00 11 PENN CARE-GLOVES 79-795-56-00-5620 135.00 12 PENN CARE-GLOVES 79-795-56-00-5620 814.25 INVOICE TOTAL: 26,567.59 * 102520-D. BROWN 09/30/20 01 RJ KECK-SWING CHECK VALVE, 51-510-56-00-5638 167.81 02 PVC UNION, COUPLING, HOSE ** COMMENT ** INVOICE TOTAL: 167.81 * 102520-D. HENNE 09/30/20 01 RUAL KING-MULCH 01-410-56-00-5620 194.85 INVOICE TOTAL: 194.85 * 102520-E. DHUSE 09/30/20 01 NAPA # 264445-BULB 01-410-56-00-5628 10.58 02 NAPA # 264880-FILTERS 01-410-56-00-5628 57.41 03 NAPA # 264892-FUEL TANK STRAP 51-510-56-00-5628 104.99 04 NAPA # 265306-OIL FILTER, OIL 01-410-56-00-5628 11.37 05 AMERICAN TIRE #4120-BRAKE 01-410-54-00-5490 2,679.33 06 REPAIR ** COMMENT ** 07 NAPA # 265700-BATTERY 01-410-56-00-5628 125.00 INVOICE TOTAL: 2,988.68 * 102520-E. WILLRETT 09/30/20 01 ELEMENT FOUR-SEPT 2020 01-640-54-00-5450 486.18 02 OFFSITE BACKUPS ** COMMENT ** 03 AMAZON-DUAL MONITOR STAND 01-110-56-00-5610 54.89 04 CDW-G-CISCO DIRECT 01-640-54-00-5450 1,759.20 05 US POSTAL-PRIORITY SHIPPING 01-110-54-00-5452 20.74 INVOICE TOTAL: 2,321.01 * 102520-E.TOPPER 09/30/20 01 AMAZON-PAPER BAGS 82-820-56-00-5610 4.28Page 2 of 11                            DATE: 10/19/20 UNITED CITY OF YORKVILLE TIME: 09:24:10 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900095 FNBO FIRST NATIONAL BANK OMAHA 10/25/20 102520-E.TOPPER 09/30/20 02 AMAZON-WINDEX 82-820-56-00-5621 41.58 03 AMAZON-FILE FOLDERS 82-820-56-00-5610 56.40 04 AMAZON-FACE MASKS, MARKERS, 82-820-56-00-5610 384.04 05 TAPE ** COMMENT ** 06 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 07 AMAZON-PIPE CLEANERS, INK 82-820-56-00-5610 84.77 08 CARTRIDGES ** COMMENT ** 09 CONSTANT CONTACT-ANNUAL 82-000-24-00-2480 588.00 10 SUBSCRIPTION RENEWAL ** COMMENT ** 11 AMAZON-WINDEX 82-820-56-00-5621 7.11 12 AMAZON-REPORT COVERS, BINDERS 82-820-56-00-5610 57.02 INVOICE TOTAL: 1,236.19 * 102520-J. BAUER 09/30/20 01 GERBER-BACK WINDOW REPLACEMENT 51-510-54-00-5490 413.00 02 FARM & FLEET-WORK BOOTS-BAUER 51-510-56-00-5600 195.99 03 FARM & FLEET-SWEATSHIRTS-BAUER 51-510-56-00-5600 36.47 INVOICE TOTAL: 645.46 * 102520-J. ENGBERG 09/30/20 01 ADOBE-CREATIVE CLOUD MONTHLY 01-220-54-00-5462 52.99 02 FEE ** COMMENT ** INVOICE TOTAL: 52.99 * 102520-J. JACKSON 09/30/20 01 IL505-CDL LICENSE-JACKSON 52-520-54-00-5462 51.13 INVOICE TOTAL: 51.13 * 102520-J.DYON 09/30/20 01 SAMS CLUB-INK CARTRIDGES, 01-120-56-00-5610 30.55 02 WIRELESS KEY BOARD ** COMMENT ** 03 SAMS CLUB-INK CARTRIDGES, 51-510-56-00-5620 46.10 04 WIRELESS KEY BOARD ** COMMENT ** 05 SAMS CLUB-INK CARTRIDGES, 52-520-56-00-5610 13.31 06 WIRELESS KEY BOARD ** COMMENT ** INVOICE TOTAL: 89.96 * 102520-J.GALAUNER 09/30/20 01 AMAZON-REFEREE JERSEYS 79-795-56-00-5606 37.98 02 SPIRIT-HALLOWEEN DECOR 79-795-56-00-5606 403.83 03 GOOD WILL-SCARECROW WALK 79-795-56-00-5606 15.97 04 MATERIALS ** COMMENT ** 05 AMAZON-CAPTAIN MARVEL COSTUME 79-795-56-00-5606 33.12 06 TARGET-SCARECROW WALK 79-795-56-00-5606 55.16 07 MATERIALS ** COMMENT ** 08 RURAL KING-SCARECROW WALK 79-795-56-00-5606 20.97 09 MATERIALS ** COMMENT ** INVOICE TOTAL: 567.03 * 102520-K. BARKSDALE- 09/30/20 01 KONE-ELEVATOR MAINTENANCE 23-216-54-00-5446 160.50Page 3 of 11        DATE: 10/19/20UNITED CITY OF YORKVILLETIME: 09:24:10MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900095 FNBO FIRST NATIONAL BANK OMAHA 10/25/20102520-R.HARMON 09/30/20 09 ORGANIZER CART** COMMENT **10 PURE FUN-JUICE79-795-56-00-560687.1011 AMAZON-TABLET CASES79-795-56-00-560631.2812 AMAZON-REFUND FOR ITEMS NOT79-795-56-00-5606-39.9213 SHIPPED** COMMENT **14 WALMART-40 BINDER POUCHES,79-795-56-00-560640.7615 GLUE, MARKERS** COMMENT **16 TARGET-KLEENEX, BANNERS79-795-56-00-560625.9317 MICHAELS-PRESCHOOL CRAFT ITEMS 79-795-56-00-56069.7318 AMAZON-BOOK HOLDER, BOOKS,79-795-56-00-560677.4219 ERASERS, COOKIES, CONTAINERS** COMMENT **20 PRESCHOOL TEACHER 10179-795-56-00-5606228.0021 COMMUNITY-MEMBERSHIP FEE** COMMENT **22 AMAZON-PICTURE CLIPS, KINDLE 79-795-56-00-560673.9123 CASES, DROPPERS, BOOKS** COMMENT **24 AMAZON-BINDERS79-795-56-00-560643.9025 AMAZON-SWIFFER WET JET79-795-56-00-561030.8326 DISCOUNT SCHOOL-TEMPORARY79-795-56-00-56064,840.1327 WALLS FOR SOCIAL DISTANCING** COMMENT **28 GUIDELINES** COMMENT **29 DISCOUNT SCHOOL-PAPER79-795-56-00-560632.2530 AMAZON-ALCOHOL PREP PADS79-795-56-00-561012.9931 AMAZON-MAGAZINE FILE HOLDER 79-795-56-00-560614.9533 TEACHERS-PRESCHOOL PROGRAMING 79-795-56-00-560672.0234 TOOLS** COMMENT **35 TEACHING STATION-LETTER79-795-56-00-560667.9536 WORKBOOKS** COMMENT **37 FUN EXPRESS-OCT & NOV 202079-795-56-00-5606251.0238 PRESCHOOL SUPPLIES FOR HOLIDAY ** COMMENT **39 PROJECTS** COMMENT **40 AMAZON-SNACK CUPS, HALLOWEEN 79-795-56-00-5606136.1841 EYEBALLS, FISHING LURES,** COMMENT **42 MAGAZINE FILES, PAPER PUNCHES ** COMMENT **INVOICE TOTAL:6,415.00 *102520-R.HORNER 09/30/20 01 CONSOLIDATED EQUIPMENT79-790-56-00-5630880.0002 GROUP-AUGER BIT** COMMENT **INVOICE TOTAL:880.00 *102520-S.AUGUSTINE 09/30/20 01 TARGET-HDMI ADAPTER84-840-56-00-563549.99INVOICE TOTAL:49.99 *102520-S.IWANSKI 09/30/20 01 YORKVILLE POST-BOOK POSTAGE 82-820-54-00-545219.85INVOICE TOTAL:19.85 *102520-S.REDMON 09/30/20 01 WALMART-WHISTLES79-795-56-00-560678.52Total for all Highlighted Library Invoices : $1,727.05Page 4 of 11 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 11/02/20 UNITED CITY OF YORKVILLE TIME: 11:57:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/09/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104945 BAKTAY BAKER & TAYLOR 2035367713 09/29/20 01 BOOKS 84-840-56-00-5686 221.52 INVOICE TOTAL: 221.52 * 2035444106 10/14/20 01 BOOKS 84-840-56-00-5686 366.60 INVOICE TOTAL: 366.60 * 2035482005 10/08/20 01 BOOKS 84-840-56-00-5686 717.13 INVOICE TOTAL: 717.13 * 2035508872 09/29/20 01 BOOKS 84-840-56-00-5686 875.19 INVOICE TOTAL: 875.19 * 2035511072 09/30/20 01 BOOKS 84-840-56-00-5686 332.41 INVOICE TOTAL: 332.41 * 2035521072 10/02/20 01 BOOKS 84-840-56-00-5686 476.25 INVOICE TOTAL: 476.25 * 2035531594 10/09/20 01 BOOKS 84-840-56-00-5686 1,195.76 INVOICE TOTAL: 1,195.76 * 2035545803 10/15/20 01 BOOKS 84-840-56-00-5686 475.96 INVOICE TOTAL: 475.96 * 2035550578 10/16/20 01 BOOKS 84-840-56-00-5686 416.82 INVOICE TOTAL: 416.82 * CHECK TOTAL: 5,077.64 104946 COLLLAND COLLEGIATE LANDSCAPING 6624 10/19/20 01 BALANCE FOR ENTRY SIGN 82-820-54-00-5495 870.40 02 PLANTINGS ** COMMENT ** INVOICE TOTAL: 870.40 * CHECK TOTAL: 870.40Page 5 of 11 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 11/02/20 UNITED CITY OF YORKVILLE TIME: 11:57:15 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 11/09/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104947 DELAGE DLL FINANCIAL SERVICES INC 69767332 11/01/20 01 NOV 2020 COPIER LEASE 82-820-54-00-5462 194.48 INVOICE TOTAL: 194.48 * CHECK TOTAL: 194.48 104948 FINDAWAY FINDAWAY WORLD LLC 330808 10/09/20 01 AUDIO BOOKS 84-840-56-00-5683 251.19 INVOICE TOTAL: 251.19 * 332072 10/26/20 01 AUDIO BOOKS 84-840-56-00-5683 146.22 INVOICE TOTAL: 146.22 * CHECK TOTAL: 397.41 104949 LLWCONSU LLOYD WARBER 10485 10/30/20 01 9/14,10/16 & 10/30 ONSITE IT 82-820-54-00-5462 1,080.00 02 SUPPORT ** COMMENT ** INVOICE TOTAL: 1,080.00 * CHECK TOTAL: 1,080.00 104950 MIDWTAPE MIDWEST TAPE 99466574 10/05/20 01 AUDIO BOOKS 84-840-56-00-5683 224.95 INVOICE TOTAL: 224.95 * 99503478 10/13/20 01 AUDIO BOOKS 84-840-56-00-5683 119.97 INVOICE TOTAL: 119.97 * 99533430 10/21/20 01 AUDIO BOOKS 84-840-56-00-5683 44.99 INVOICE TOTAL: 44.99 * CHECK TOTAL: 389.91Page 6 of 11 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 11/02/20UNITED CITY OF YORKVILLETIME: 11:57:15CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 11/09/20CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104951 R0002419 SANDWICH PUBLIC LIBRARY100520-RPLCMNT10/05/20 01 REPLACEMENT COST FOR LOST BOOK 82-820-56-00-568620.00INVOICE TOTAL:20.00 *CHECK TOTAL:20.00 104952 RJONEILR.J. O'NEIL, INC.0011284909/30/20 01 09/18/20 CHILLER REPAIR82-820-54-00-5495250.00INVOICE TOTAL:250.00 *CHECK TOTAL:250.00 104953 SOUND SOUND INCORPORATEDR17101710/08/20 01 11/2/20-1/31/21 MAINTENANCE 82-820-54-00-5462929.5202 CONTRACT CHARGE FOR CCTV AND ** COMMENT **03 ACCESS CONTROL** COMMENT **INVOICE TOTAL:929.52 *CHECK TOTAL:929.52 104954 YOUNGM MARLYS J. YOUNG10072010/22/20 01 10/07/20 MEETING MINUTES82-820-54-00-546251.75INVOICE TOTAL:51.75 *10122010/25/20 01 10/12/20 MEETING MINUTES82-820-54-00-546288.00INVOICE TOTAL:88.00 *10172010/28/20 01 10/17/20 MEETING MINUTES82-820-54-00-546299.03INVOICE TOTAL:99.03 *10192010/29/20 01 10/19/20 MEETING MINUTES82-820-54-00-546257.50INVOICE TOTAL:57.50 *CHECK TOTAL:296.28TOTAL AMOUNT PAID:9,505.64Page 7 of 11 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,610.09$ -$19,610.09 2,198.82$ 1,474.38$ 23,283.29$ FINANCE11,917.04 -11,917.04 1,347.88 893.48 14,158.40$ POLICE109,123.15 183.62 109,306.77 514.01 8,083.72 117,904.50$ COMMUNITY DEV.19,119.69 -19,119.69 2,169.17 1,421.70 22,710.56$ STREETS17,758.31 7.66 17,765.97 1,984.48 1,298.52 21,048.97$ WATER17,377.73 30.65 17,408.38 1,961.27 1,281.40 20,651.05$ SEWER9,324.02 -9,324.02 1,041.48 672.88 11,038.38$ PARKS23,557.57 552.10 24,109.67 2,666.69 1,767.27 28,543.63$ RECREATION15,817.47 -15,817.47 1,536.87 1,187.49 18,541.83$ LIBRARY18,604.59 -18,604.59 1,415.67 1,400.74 21,421.00$ TOTALS262,209.66$ 774.03$ 262,983.69$ 16,836.34$ 19,481.58$ 299,301.61$ TOTAL PAYROLL299,301.61$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYOctober 2, 2020Page 8 of 11 REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN4,000.00 4,000.00 - 306.00 4,306.00 ADMINISTRATION19,820.54 19,820.54 2,213.95 1,059.59 23,094.08 FINANCE11,870.13 11,870.13 1,325.89 878.41 14,074.43 POLICE114,412.56 2,087.81 116,500.37 608.51 8,650.22 125,759.10 COMMUNITY DEV.19,119.69 - 19,119.69 2,135.67 1,398.74 22,654.10 STREETS16,339.60 - 16,339.60 1,825.15 1,195.61 19,360.36 WATER16,534.36 1,219.88 17,754.24 1,983.14 1,307.78 21,045.16 SEWER9,048.90 - 9,048.90 1,010.76 652.24 10,711.90 PARKS26,917.04 207.45 27,124.49 3,029.80 1,974.01 32,128.30 RECREATION16,578.54 - 16,578.54 1,595.52 1,228.52 19,402.58 LIBRARY16,676.23 - 16,676.23 1,211.94 1,241.73 19,129.90 TOTALS272,225.93$ 3,515.14$ 275,741.07$ 16,940.33$ 19,962.34$ 312,643.74$ TOTAL PAYROLL312,643.74$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYOctober 16, 2020Page 9 of 11 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,610.11$ -$19,610.11 2,190.44$ 1,068.44$ 22,868.99$ FINANCE10,703.46 -10,703.46 1,195.57 813.09 12,712.12$ POLICE112,421.50 2,575.88 114,997.38 703.01 8,748.65 124,449.04$ COMMUNITY DEV.19,119.69 -19,119.69 2,135.67 1,439.56 22,694.92$ STREETS16,339.60 -16,339.60 1,751.62 1,242.60 19,333.82$ WATER16,534.36 179.08 16,713.44 1,767.02 1,267.55 19,748.01$ SEWER9,798.89 -9,798.89 1,010.76 749.62 11,559.27$ PARKS22,114.23 99.45 22,213.68 2,481.26 1,699.33 26,394.27$ RECREATION16,005.90 -16,005.90 1,511.74 1,224.51 18,742.15$ LIBRARY16,722.67 -16,722.67 1,211.94 1,279.30 19,213.91$ TOTALS259,370.41$ 2,854.41$ 262,224.82$ 15,959.03$ 19,532.65$ 297,716.50$ TOTAL PAYROLL297,716.50$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYOctober 30, 2020Page 10 of 11 Library CC Check Register   (Pages 1 ‐ 4)10/25/2020 $1,727.05 Library Check Register  (Pages 5 ‐ 7)11/09/2020 9,505.64 Metlife ‐ Oct. 2020 Dental Ins.10/13/2020 526.83 First Non‐Profit ‐ 4th QTR Unemployment Ins 10/13/2020 332.90 Glatfelter Liability Ins. ‐Installment #10 10/13/2020 918.69 IPRF ‐ Nov. 2020 Workers Comp 10/13/2020 992.37 RJ O'Neil ‐ 3/10, 3/17 & 5/26 HVAC Repairs 10/27/2020 2,031.16 Marlys Young ‐ 08/10/20 Meeting Minutes 10/27/2020 71.75 Nicor ‐08/31/20‐10/1/20 services 10/27/2020 1,123.81 TOTAL BILLS PAID: $17,230.20 DATE Bi‐weekly (Page 8)10/02/2020 21,421.00$       Bi‐weekly (Page 9)10/16/2020 19,129.90$       Bi‐weekly (Page 10)10/30/2020 19,213.91          TOTAL PAYROLL:$59,764.81 TOTAL DISBURSEMENTS:$76,995.01 PAYROLL YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, November 9, 2020 ACCOUNTS PAYABLE Page 11 of 11 DATE: 11/02/2020 UNITED CITY OF YORKVILLE PAGE: 1TIME: 16:14:46 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2021 ACTIVITY THROUGH FISCAL PERIOD 06PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2020 BEGINNING BALANCE 49,444.29 AP-200525MB 05/19/2020 13 BREAKOUT-EDU KIT REFUND FIRST NATIONAL BANK 900088 052520-E.TOPPER-B 160.88 _________________________________ TOTAL PERIOD 01 ACTIVITY 0.00 160.8802 AP-200625MB 06/16/2020 101 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900090 062520-E.TOPPER-B 47.49 GJ-200630LB 07/02/2020 05 June 2020 Deposits 196.19 _________________________________ TOTAL PERIOD 02 ACTIVITY 47.49 196.1903 AP-200713 07/07/2020 01 BOOKS BAKER & TAYLOR 104898 2035272564 673.42 07/07/2020 02 BOOKS BAKER & TAYLOR 104898 2035278024 554.19 AP-200725M 07/16/2020 213 AMAZON-ROCKING CHAIR FIRST NATIONAL BANK 900092 072520-E.TOPPER 44.99 07/16/2020 214 AMAZON-ADDRESS LABELS, FIRST NATIONAL BANK 900092 072520-E.TOPPER 76.36 07/16/2020 215 AMAZON-ELECTRONIC KEYBOARD FIRST NATIONAL BANK 900092 072520-E.TOPPER 82.99 07/16/2020 216 AMAZON-GAMES, CARDS FIRST NATIONAL BANK 900092 072520-E.TOPPER 36.93 07/16/2020 217 AMAZON-SENSORY BALL FIRST NATIONAL BANK 900092 072520-E.TOPPER 14.99 07/16/2020 218 THERAPY SHOPPE-FIDGETS FIRST NATIONAL BANK 900092 072520-J.WEISS 105.61 07/16/2020 219 FOXY'S ICE CREAM-16 $5.00 GIFT FIRST NATIONAL BANK 900092 072520-J.WEISS 80.00 07/16/2020 220 ROSATIS-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 221 PARMA-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 222 STARBUCKS-SUMMER READING GIFT FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 20.00 07/16/2020 223 GRACE COFFEE-SUMMER READING FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 10.00 GJ-200731LB 08/02/2020 03 July 220 Deposits 1,216.44 _________________________________ TOTAL PERIOD 03 ACTIVITY 1,779.48 1,216.4404 AP-200825M 08/19/2020 165 AMAZON-BOOKS, JUMPER CABLES, FIRST NATIONAL BANK 900093 082520-E.TOPPER 678.01 08/19/2020 166 AMAZON-ALEXA SPEAKER FIRST NATIONAL BANK 900093 082520-E.TOPPER 39.99 08/19/2020 167 AMAZON-SUPPLY CASE FIRST NATIONAL BANK 900093 082520-E.TOPPER 22.73 08/19/2020 168 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900093 082520-E.TOPPER 49.99 08/19/2020 169 DOLLAR TREE-SUMMER READING FIRST NATIONAL BANK 900093 082520-J.WEISS 12.50 08/19/2020 170 TARGET-SUMMER READING GIFT FIRST NATIONAL BANK 900093 082520-J.WEISS 25.00 GJ-200831LB 09/01/2020 05 Aug 2020 Deposits 4,708.14 _________________________________ TOTAL PERIOD 04 ACTIVITY 828.22 4,708.1405 AP-200914 09/08/2020 01 BOOKS BAKER & TAYLOR 104920 2035371948 658.84 09/08/2020 02 BOOKS BAKER & TAYLOR 104920 2035383645 676.99 09/08/2020 03 BOOKS BAKER & TAYLOR 104920 2035405495 536.18 09/08/2020 04 BOOKS BAKER & TAYLOR 104920 2035418721 436.93 09/08/2020 05 BOOKS BAKER & TAYLOR 104920 2035422067 467.45 09/08/2020 06 BOOKS BAKER & TAYLOR 104920 2035428949 293.26 09/08/2020 07 BOOKS BAKER & TAYLOR 104920 20359395078 303.11 _________________________________ TOTAL PERIOD 05 ACTIVITY 3,372.76 0.0006 AP-201012 10/06/2020 01 BOOKS BAKER & TAYLOR 104933 2035452893 616.27 10/06/2020 02 BOOKS BAKER & TAYLOR 104933 2035480910 50.86 10/06/2020 03 ANNUAL SUBSCRIPTION RENEWAL PROMOTION, INC. 104934 S50082 588.00 AP-201025M 10/19/2020 219 CONSTANT CONTACT-ANNUAL FIRST NATIONAL BANK 900095 102520-E.TOPPER 588.00 GJ-201031LB 11/02/2020 06 Oct 2020 Deposits 1,686.00 _________________________________ TOTAL PERIOD 06 ACTIVITY 1,843.13 1,686.00 TOTAL ACCOUNT ACTIVITY 7,871.08 7,967.65 ENDING BALANCE 49,540.86 DATE: 11/02/2020 UNITED CITY OF YORKVILLE PAGE: 2TIME: 16:14:46 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2021 ACTIVITY THROUGH FISCAL PERIOD 06PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________ GRAND TOTAL 0.00 49,540.86 TOTAL DIFFERENCE 0.00 49,540.86 % of Fiscal Year 8% 17% 25% 33% 42% 50%Year-to-Date FISCAL YEAR 2021 ACCOUNT NUMBER DESCRIPTION May-20 June-20 July-20 August-20 September-20 October-20 Totals BUDGET % of Budget LIBRARY OPERATIONS REVENUES Taxes 82-000-40-00-4000 PROPERTY TAXES - 351,569 27,832 31,873 298,065 18,644 727,982 739,047 98.50% 82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE - 393,438 31,146 35,669 333,562 20,864 814,680 822,953 98.99% Intergovernmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 800 - 831 614 - 779 3,024 5,250 57.59% 82-000-41-00-4170 STATE GRANTS - - - - 21,151 - 21,151 20,000 105.76% Fines & Forfeits 82-000-43-00-4330 LIBRARY FINES - 1,072 - 526 56 179 1,832 8,500 21.55% Charges for Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS - 476 175 342 168 165 1,326 8,500 15.60% 82-000-44-00-4422 COPY FEES - 3 - 325 7 362 696 3,800 18.33% 82-000-44-00-4439 PROGRAM FEES - - - - - 2 2 - 0.00% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 203 142 136 103 102 148 834 8,959 9.31% Miscellaneous 82-000-48-00-4820 RENTAL INCOME - - - - - - - 1,750 0.00% 82-000-48-00-4850 MISCELLANEOUS INCOME - 324 - - 50 1 374 2,000 18.72% Other Financing Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 5,911 1,911 2,244 1,911 1,911 2,244 16,132 26,584 60.68% TOTAL REVENUES: LIBRARY 6,914 748,934 62,364 71,363 655,073 43,388 1,588,034 1,647,343 96.40% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 31,602 21,068 21,068 21,068 21,068 34,224 150,098 289,742 51.80% 82-820-50-00-5015 PART-TIME SALARIES 19,929 9,261 9,829 10,986 10,505 17,780 78,289 190,000 41.20% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,547 2,370 2,370 2,370 2,370 3,840 16,866 32,779 51.45% 82-820-52-00-5214 FICA CONTRIBUTION 3,886 2,264 2,307 2,396 2,359 3,922 17,132 35,952 47.65% 82-820-52-00-5216 GROUP HEALTH INSURANCE 10,625 9,593 9,007 4,655 4,719 3,831 42,432 76,764 55.28% 82-820-52-00-5222 GROUP LIFE INSURANCE 29 29 29 29 29 29 174 387 44.88% 82-820-52-00-5223 DENTAL INSURANCE 527 527 396 527 527 527 3,030 6,322 47.93% 82-820-52-00-5224 VISION INSURANCE 169 84 84 84 - - 422 1,012 41.67% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 333 - 333 - - 333 999 750 133.16% 82-820-52-00-5231 LIABILITY INSURANCE 5,578 1,911 1,911 1,911 1,911 1,911 15,133 25,834 58.58% Contractual Services 82-820-54-00-5412 TRAINING & CONFERENCES - - - - - - - 3,000 0.00% 82-820-54-00-5415 TRAVEL & LODGING - - - - - - - 1,500 0.00% 82-820-54-00-5426 PUBLISHING & ADVERTISING - 228 567 35 - - 830 2,500 33.20% 82-820-54-00-5440 TELECOMMUNICATIONS - - 609 420 4,127 421 5,577 7,200 77.46% 82-820-54-00-5452 POSTAGE & SHIPPING - - 7 5 239 20 272 750 36.21% 82-820-54-00-5460 DUES & SUBSCRIPTIONS 593 185 248 51 284 3,033 4,394 11,000 39.94% 82-820-54-00-5462 PROFESSIONAL SERVICES 3,865 986 1,771 210 4,511 288 11,630 40,000 29.08% 82-820-54-00-5466 LEGAL SERVICES - - - 338 - - 338 3,000 11.25% 82-820-54-00-5468 AUTOMATION 2,366 - 4,105 503 37 3,801 10,813 20,000 54.06% 82-820-54-00-5480 UTILITIES - - 600 1,281 735 1,124 3,741 11,798 31.70% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 2,195 462 4,436 6,777 13,869 50,000 27.74% 82-820-54-00-5498 PAYING AGENT FEES - 1,556 589 - - - 2,145 1,700 126.15% Supplies 82-820-56-00-5610 OFFICE SUPPLIES - 311 69 144 438 587 1,549 8,000 19.36% 82-820-56-00-5620 OPERATING SUPPLIES - 78 - 152 532 - 762 4,000 19.04% 82-820-56-00-5621 CUSTODIAL SUPPLIES - 895 1,028 306 1,636 49 3,913 7,000 55.90% 82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - 2,000 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING - - 55 - 81 - 135 2,000 6.77% 82-820-56-00-5675 EMPLOYEE RECOGNITION - - - - - - - 300 0.00% 82-820-56-00-5685 DVD'S - - - - - - - 500 0.00% 82-820-56-00-5686 BOOKS - - 106 - - - 106 1,500 7.08% 2006 Bond 82-820-84-00-8000 PRINCIPAL PAYMENT - - - - - - - 75,000 0.00% 82-820-84-00-8050 INTEREST PAYMENT - 10,119 - - - - 10,119 20,238 50.00% 2013 Refunding Bond 82-820-99-00-8000 PRINCIPAL PAYMENT - - - - - - - 610,000 0.00% 82-820-99-00-8050 INTEREST PAYMENT - 60,925 - - - - 60,925 121,850 50.00% TOTAL FUND REVENUES 6,914 748,934 62,364 71,363 655,073 43,388 1,588,034 1,647,343 96.40% TOTAL FUND EXPENDITURES 83,048 122,390 59,284 47,931 60,543 82,495 455,690 1,664,378 27.38% FUND SURPLUS (DEFICIT)(76,134) 626,544 3,080 23,431 594,530 (39,108) 1,132,344 (17,035) YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2021 BUDGET REPORT For the Month Ended October 31, 2020 1 % of Fiscal Year 8% 17% 25% 33% 42% 50%Year-to-Date FISCAL YEAR 2021 ACCOUNT NUMBER DESCRIPTION May-20 June-20 July-20 August-20 September-20 October-20 Totals BUDGET % of Budget YORKVILLE PUBLIC LIBRARY FISCAL YEAR 2021 BUDGET REPORT For the Month Ended October 31, 2020 LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 3,500 1,500 7,900 17,900 16,050 15,550 62,400 50,000 124.80% 84-000-45-00-4500 INVESTMENT EARNINGS 16 15 17 14 17 20 99 500 19.84% 84-000-48-00-4850 MISCELLANEOUS INCOME - 26 - - - - 26 - 0.00% TOTAL REVENUES: LIBRARY CAPITAL 3,516 1,541 7,917 17,914 16,067 15,570 62,525 50,500 123.81% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - - - - - - 3,500 0.00% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 1,326 - - - 50 1,376 15,000 9.18% 84-840-56-00-5683 AUDIO BOOKS - 155 271 40 190 225 881 3,500 25.17% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - 16 - - 14 10 40 500 7.99% 84-840-56-00-5685 DVD'S - 420 361 25 239 255 1,300 3,000 43.35% 84-840-56-00-5686 BOOKS - 1,046 404 2,999 - 3,331 7,779 50,000 15.56% TOTAL FUND REVENUES 3,516 1,541 7,917 17,914 16,067 15,570 62,525 50,500 123.81% TOTAL FUND EXPENDITURES - 2,963 1,036 3,064 443 3,871 11,377 75,500 15.07% FUND SURPLUS (DEFICIT) 3,516 (1,422) 6,880 14,851 15,624 11,699 51,148 (25,000) 2 May June July August September October November December January February March April2020 2020 2020 2020 2020 2020 2020 2020 2021 2021 2021 2021Library Operations Old Second $ 321,123 $ 629,168 $ 588,982 $ 575,506 $ 874,784 $ 839,655 Building Development FeesOld Second 123,389 123,967 123,713 120,664 146,038 158,237 Library Operations IMET * 4,126 4,126 4,126 4,126 4,126 4,126 Library Operations Illinois Funds 236,679 236,766 236,816 236,848 258,024 258,046 Total: $ 685,315 $ 994,026 $ 953,637 $ 937,144 $ 1,282,972 $ 1,260,064 $ - $ - $ - $ - $ - $ - * RestrictedPAYROLL1ST PAY PERIOD19,794$ $ 17,836 $ 17,494 $ 18,360 $ 17,830 $ 21,421 2ND PAY PERIOD19,653 17,277 18,230 18,459 18,622 19,130 3RD PAY PERIOD 19,667 - - - - 12,214 Total 59,113$ 35,113$ 35,724$ 36,819$ 36,452$ 52,765$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of October 31, 2020FISCAL YEAR 2021 October YTD % of FY 2021 Actual Actual Budget Budget YTD Actual % Change LIBRARY OPERATIONS FUND (82) Revenues Property Taxes 39,508$ 1,542,662$ 98.8% 1,562,000$ 1,481,390$ 4.14% Intergovernmental Personal Property Replacement Tax 779$ 3,024$ 57.6% 5,250$ 3,927$ -23.00% State Grants - 21,151 105.8% 20,000 21,151 0.00% Total Intergovernmental 779$ 24,175$ 95.7% 25,250$ 25,078$ -3.60% Library Fines 179$ 1,832$ 21.6% 8,500$ 4,753$ -61.46% Charges for Services Library Subscription Cards 165$ 1,326$ 15.6% 8,500$ 5,386$ -75.37% Copy Fees 362 696 18.3% 3,800 2,081 -66.53% Program Fees 2 2 0.0% - 58 -96.57% Total Charges for Services 529$ 2,025$ 16.5% 12,300$ 7,525$ -73.09% Investment Earnings 148$ 834$ 9.3% 8,959$ 6,082$ -86.29% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements -$ -$ 0.0% -$ -$ 0.00% Rental Income - - 0.0% 1,750 700 -100.00% Miscellaneous Income 1 374 18.7% 2,000 2,431 -84.60% Transfers In 2,244 16,132 60.7% 26,584 15,080 6.97% Total Miscellaneous & Transfers 2,244$ 16,506$ 54.4% 30,334$ 18,211$ -9.36% Total Revenues and Transfers 43,387$ 1,588,034$ 96.4% 1,647,343$ 1,543,040$ 2.92% Expenditures Library Operations 82,495$ 455,690$ 27.4%1,664,378$ 455,569$ 0.03% 50 Salaries 52,003 228,387 47.6% 479,742 220,174 3.73% 52 Benefits 14,392 96,188 53.5% 179,800 85,994 11.85% 54 Contractual Services 15,465 53,607 35.2% 152,448 61,576 -12.94% 56 Supplies 635 6,465 25.6% 25,300 6,818 -5.18% 99 Debt Service - 71,044 8.6% 827,088 81,006 -12.30% Total Expenditures and Transfers 82,495$ 455,690$ 27.4% 1,664,378$ 455,569$ 0.03% Surplus(Deficit) (39,108)$ 1,132,344$ (17,035)$ 1,087,471$ *October represents 50% of fiscal year 2021 YORKVILLE PUBLIC LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS For the Month Ended October 31, 2020 * Fiscal Year 2020 For the Month Ended October 31, 2019 LIBRARY DIRECTOR REPORT—October 2020 Summary: We are continuing to serve our community during this pandemic taking it one day at a time. We are being very cautious as the numbers in Kendall County are on the increase (9.3) and 2 area libraries have closed due staff members having COVID (Sandwich and Morris libraries). Facilities Management: We continue to have problems with the Chiller, having to manually turn it on when it shuts down due to temperature drops during the night. RJ O’Neil is going to have ABC Controls come out with their technician to troubleshoot how it can be connected to the Computer System. We copied the Operations Manual for the technicians to review. RJ O’Neil has submitted a proposal for the Water Heater Replacement and will be on the Agenda for discussion. Attended the quarterly meeting of the Facility Manager’s Group on October 14, 2020. Bartlett Library is having the same problem with their Chiller as we are. Grants: Completed 2 grants and submitted to the State. One is for PPE ($500) and the second one is for Back to Books ($4,600) on the topic of Equity, Diversity, and Inclusion (EDI). Contacted the State Library to see if we were granted the Awards. Letters were to be sent out November 2, 2020. Prairie Cat Delegates Assembly (Virtual Meeting) October 28, 2020. Mobile App: A new scanner was purchased to be used with the Mobile App. Patrons are starting to use the App and we will continue to promote it. Public Relations: The Staff enjoyed working on the Scarecrow for the Park District’s Scarecrow in the Park. We also had a patron contest to name the Scarecrow and the winner was Anita Reid Books. Press releases are continuing to be sent to the Kendall Record, but they are not always published. Will set up a meeting with the editor to see why this is happening. Community Engagement: Contact has been made with the Executive Director of Cedarhurst and a meeting is scheduled for November 20th to discuss how we can partner with them to provide library services to their residents. Biz Boo- We participated in the Yorkville Chamber of Commerce Halloween event by distributing candy (donated by Wrigley). Over 55 candy bags were distributed at an outside table. Yorkville American Auxiliary- The TAG (teens) Group made 34 Veteran’s Day Cards. Website Redesign Feedback- Feedback on the redesign of the Website was posted on the website, throughout the Library and through the electronic newsletter. There were 594 views, 9 shares and there were zero responses. Landscape Project (Digital Sign- It was completed on October 19th. The donation from the Garden Club was received ($500) and thank you sent. Adult Virtual Programming: Threads 7 Friends 10 Creative Writing 13 Medicare Program 6 Men’s Book Club 7 Citizens Academy (4) 56 Total Attendance 99 Children’s Virtual Programming: Story times-Continue via Zoom weekly. We will try to host 2 in person session a month at the library as a trial with limited attendance. There was a Scavenger Hunt in the Library with appointment times. There were 46 participants. 3 D Printer—Video on the You Tube channel instructing kids how to design something to be printed on the 3D printer. Item is sent to YPL and then printed for pick up. Facebook Statistics: Drop-in Story times 26 Likes 340Views Crafts to Go (120 crafts kids created), 20 likes Scavenger Hunt 17 Likes Library Scarecrow 147 Likes Biz Boo 29 Likes Twitter 3 posts Likes 10 Shares 2 You Tube Totals: (3 D Printing) 37views Facebook Totals 340 Views 247 Likes Museum Passes 3 Children’s Programs: Drop-In Storytime (at the Library) 11 Book Clubs at the Library: Grades 1-2 4 Grades 3-5 5 Pre-Teen 7 Teen Advisory Group (TAG) 16 Attendance 144 Virtual Programs (Upcoming) for Adults and Youth Services Winter Read Program Family Bingo Night Dungeons and Dragons Mental Health Program (December) November Medicare Program Legend of St. Nicholas Panel on Volunteer Opportunities in Yorkville Show the movie “Selma” at the library with limit of 20 people. Virtual Presentation by speaker on “MLK in Chicago” sponsored by the Friends MLK Virtual Story times Teens Creating Posters on Civil Rights and Freedom TAG to watch excerpt from “I have a Dream” and discuss social concerns. Encourage them to write a letter to a legislator. Staff: We had our second annual Staff Halloween Costume Contest. Staff continue to be very creative in their costumes. Winners were Dixie Debord (Mother Earth)- 1st Prize, Second Prize Shelley Augustine (Social Butterfly) and Jetta Werline (Scarecrow) and Elisa Topper (Chewbacca) tied for 3rd Prize. Next month is our Ugly Holiday Sweater Contest. The Circulation Staff continuing to receive training and a Manual has been created. They also handled voter registration for our patrons in the community. New staff members received their 45-day evaluations. Volunteers are indexing the Kendall County obituaries and cleaning the shelves. We are most appreciative of all our volunteers. The managers did a brainstorming session to see how to do Polar Express this year and decided to have a drive-in event in our parking lot complete with a visit from Santa Claus. Library Operations- All paperwork has been completed for the redesign of the Website and the upgrade of the TBS reservation system. Friends: Continue to meet at the Library and were interested in the Landscaping project. Computer Use Adult 217 YA 44 Youth 34 Total 295 Database Use: Ancestry 32 Gale 1 E-book Use Omni E-Book 797 E-Audio 451 (273 Users) E-Read IL 25 E-Book Audio 83 (33Users) Circulation Check Ins 6751 New Patrons Added 67 New Items Added 327 Curbside Service: 76 Pick Ups Homebound Delivery 3 Patron Count: 3510 YORKVILLE STATISTICS FOR FY21 PrairieCat All Transacti ons web renewals checkout s+ renewals checkout s renewals all holds placed holds filled checkins Items lent to other libraries Items borrowe d from other libraries Items to Reciproc al Borrower s atYorkvill e Items added Patrons added MAY 641 0 24 13 11 0 0 617 0 0 0 413 10 JUNE 7,303 128 2,095 1,967 128 528 1,756 2,924 96 275 31 269 12 JUL 10,324 457 4,704 4,451 253 285 2,110 3,224 814 1,548 97 324 34 AUG 12,723 744 5,498 5,321 177 381 2,005 4,839 698 1,547 241 313 46 SEP 12,163 796 5,469 5,258 211 348 2,111 4,235 732 1,618 178 388 53 OCT 12,824 1125 5,626 5,383 243 329 2,093 4,776 728 1,670 217 327 67 NOV DEC JAN FEB MAR APR Totals ANCESTRY GALE E-READ IL OMNI OCLC SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 0 0 0 0 92 80 52 1210 480 330 0 0 0 JUN 0 0 0 0 45 63 45 1133 436 328 1 0 0 JUL 51 24 5 42 45 77 37 923 506 301 0 10 7 AUG 283 154 3 21 36 51 32 923 468 280 1 10 4 SEP 121 23 2 15 23 75 29 787 421 257 0 12 7 OCT 32 50 1 2 25 83 33 797 451 273 1 NOV DEC JAN FEB MAR APR Totals FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR PATRON DOOR COUNT 0 0 1300 3131 3491 3510 CURBSIDE PATRONS 471 105 72 70 76 NUMBER OF CHILDREN'S PROGRAMS 2 3 2 7 10 8 CHILDREN'S ROGRAM ATTENDANCE 25 8 20 36 32 121 NUMBER OF CHILDREN'S PASSIVE PROGRAMS 5 5 10 12 9 10 CHILDREN'S PASSIVE PROGRAM ATTENDANCE 803 676 843 680 556 460 NUMBER OF YA PROGRAMS 1 1 1 3 YA PROGRAM ATTENDANCE 1 1 4 23 NUMBER OF YA PASSIVE PROGRAMS 1 1 1 1 YA PASSIVE PROGRAM ATTENDANCE 4 1 0 0 YOUTH SUMMER/WINTER READING 72 NUMBER OF ADULT PROGRAMS 4 4 4 4 4 4 ADULT PROGRAM ATTENDANCE 46 46 46 45 43 NUMBER OF ADULT PASSIVE PROGRAMS ADULT PASSIVE PROGRAM ATTENDANCE ADULT SUMMER/WINTER READING 33 YOUTH COMPUTER SESSIONS 22 17 33 ADULT COMPUTER SESSIONS 140 201 170 FRIENDS VOLUNTEER HOURS 19 IPLAR NOTES: COUNT LIVE VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE COUNT VIEWS OF RECORDED VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE Page 1 of 1 R.J. O’NEIL • 1125 S LAKE ST MONTGOMERY IL 60538 • 630.906.1300 • WWW.RJONEIL.COM Thursday, October 15, 2020 TO: Yorkville Public Library ATTENTION: Elisa Topper JOB LOCATION: 902 Game Farm Rd., Yorkville, IL 60560 RE: Replacement 60 Gallon Water Heater PURPOSE: Install (1) new A.O. Smith BTH-120 125MBH 60 Gallon Water Heater SCOPE OF WORK: • Disconnect and remove the existing 60-gallon A.O. Smith water heater • Furnish and install (1) new A.O Smith BTH-120 60-gallon water heater • Reconnect all gas, water, vent and condensate piping to the water heater • Start-up the unit and test for proper operation • Verification of no gas and water leaks • Disposal of old water heater NOTES: ** The library will be without hot water for roughly 5-6 hours during install ** Total Price for the Above Work: $7,711.25 EXCLUSIONS: • Overtime • Electrical work other than wiring the unit back up • Anything not specifically mentioned above Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents, delays, or other events beyond our control. Owner to carry fire, tornado, builder’s risk, liability and other necessary insurance. Due to the volatility of material costs, this proposal amount is good for 30 days. ACCEPTANCE OF PROPOSAL: We agree to pay for the above work at the above prices. Specifications and conditions are satisfactory and hereby accepted. Our signature is authorization to do the work as specified and to make payments according to terms; partial project payments every 30 days and remaining balance at completion. Venue for any litigation arising out of this contract, including collecting any payment of sums due R.J. O’Neil, shall be in Kendall County, Illinois. Purchaser agrees to pay all costs of collection, including attorney’s fees ACCEPTED: YORKVILLE PUBLIC LIBRARY ACCEPTED: R.J. O’NEIL, INC. By: By: Date: Date: P.O. #: Title: R.J. O’NEIL COMBINES TRADITION WITH INNOVATION PROVIDING COMPREHENSIVE MECHANICAL SOLUTIONS SINCE 1926. M/1 Meeting Room Policy The policies governing the use of the meeting rooms of the Yorkville Public Library are in accordance with the Library Bill of Rights which states that “Libraries which make exhibit space and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use”. A. Meeting Room Policy Priority for the use of the Library’s Meeting Rooms will be given in the following order: 1. Library-sponsored meetings / programs. 2. Educational, cultural and civic, and public information events of nonprofit organizations, whose membership includes residents of the City of Yorkville. 3. Educational, cultural and civic and public information of nonprofit organizations outside the City of Yorkville. Exclusions 1. Private social functions. 2. Programs that are not suitable for the library’s physical facilities. 3. For-profit groups soliciting or selling products or services. 4. Programs not in keeping with the library’s goals and objectives which would interfere with the library’s work by causing excessive noise, a safety hazard, security risk, etc. 5. Gambling, crafts, games or other recreational activities. M/2 Fees & Room Reservation Fees are intended to cover the library’s maintenance and overhead costs. It is the Library Board’s intention that the Library’s Public Meeting rooms should be self-supporting. Meeting room fees will be reviewed annually by the Library Board. Please call for room availability. Unless otherwise approved by Library Director, start times may not be earlier than 30 minutes of Library Opening and end times may not be later than 30 minutes before Library Closing Fees for each meeting must accompany the Meeting Room Reservation Application and will act as the deposit to hold your reservation. Fees will include the full amount of the reservation: “base rate” which covers up to three hours of meeting room use, additional hourly rate beyond the first three hours if applicable, and clean-up fees if serving food. Cancellations made less than 48 hours before scheduled meeting will forfeit a refund of their deposit. Waiving and/or adjusting of fees is at the discretion of the Library Director and can only be applied to meeting room rental, not toward clean up fees if food is served. Non-Profit Educational, cultural, civic, and public information events. Meeting Room Base rate (3 hours) $50.00 Additional hourly rate $15.00 Clean up fee if food is served $25.00 City of Yorkville and its entities will be exempt from paying a fee. For Profit Meeting Room Base Rate (3 hours) $75.00 Additional hourly rate $25.00 Clean up fee if food is served $25.00 Equipment Available 1. Stacking chairs 2. Tables 3. White board easel 4. Projector & Screen 5. Kitchen 6. Lectern M/3 Regulations for use of the Meeting Room 1. Smoking, chewing tobacco, vaping products, alcoholic beverages, and cannabis are prohibited on all Library premises. 2. All illegal substances are prohibited. 3. The use of glitter is prohibited. 4. Groups using the meeting room or kitchen are responsible for leaving the room as they found them and reimbursing the library for any damage that may occur to library owned furniture, equipment, or to the library facility. Future use of the meeting rooms may be withheld from groups that have caused damage to the rooms, to the carpet, equipment, furniture or caused a disturbance in the library and / or failed to comply with the established rules of the library. 5. Groups must supply their own coffee, cream, sugar and paper products. The library will provide a coffeepot. 6. Only light refreshments are permitted. 7. All appliances must be left unplugged. 8. The library does not provide storage or assistance in carrying supplies and materials to the meeting room. 9. Organizations may not use the name, telephone, or address of the library, even on a temporary basis, except for notification of location of a specific meeting. The library will not receive non-emergency calls or take messages for individuals or organizations. 10. Promotion of non-library-sponsored events must not imply library sponsorship or endorsement. 11. The library does not supply space for groups needing a place to store their supplies or equipment. 12. The library does not have personnel to assist groups, operate equipment, or help arrange exhibits. 13. No signs will be displayed anywhere outside the building. 14. Nothing may be attached to the walls, ceiling, floor, furniture, or doors. A bulletin board is available during the meeting time. 15. Minors (under 18 years of age) may use the meeting room under direct and constant supervision of an adult chaperone, who will remain in the room and assume full responsibility for activities and conditions. Childcare service for persons attending meetings is not provided; children under the age of eleven may not be left unattended in the library at any time. 16. Additional electrical equipment, other than that provided by the library, is not permitted in the kitchen or meeting room without prior approval by the library Director. 17. Because of the demand for use of the meeting room, the library may not be able to accommodate groups desiring multiple meetings. Reservations may be made no sooner than two (2) weeks and up to ninety (90) days in advance. The Library Meeting Room Reservation Application and fee deposit must be accompany all reservations. 18. No organized religious services are allowed M/4 19. When it is necessary to cancel a reservation, the library should be notified as soon as possible. Cancellation less than 48 hours prior to the scheduled event may result in forfeiture of the meeting room deposit. 20. Hazardous materials including, but not limited to paints, solvents, and explosives are prohibited. No candles or use of any incendiary items are permitted. 21. For fire safety reasons the number of attendees permitted in the large meeting room is limited to a maximum occupancy of 149. The Library Director reserves the right to reduce the maximum occupancy in accordance with guidelines as stated by the Center for Disease Control (CDC) to ensure the health and safety of staff and patrons. 22. The library reserves the right to prohibit any activities not specifically addressed in these policies at any time. 23. In addition to the rules of conduct, all other library’s policies will apply to the meeting room. 24. A Library staff member may be present at any time during the meeting or function. The Yorkville Public Library assumes no liability for personal injuries or for loss of property while in or on the library premises. For and in consideration of the use of the meeting room and library facilities, any person or group using them agrees to indemnify and hold harmless the Yorkville Public Library from any and all actions or suits relating to its use of such room and facilities. Policy Revised and Approved 11/9/2020 M/5 Yorkville Public Library LIBRARY MEETING ROOM RESERVATION APPLICATION Date of Request: _______________________________________________________________ Name of Organization: ___________________________________________________________ Organization Address: ___________________________________________________________ Contact Person: ________________________________________________________________ Telephone Number of Contact Person: ______________________________________________ Purpose of Meeting: _____________________________________________________________ Meeting Date, Start Time & Duration in Hours: _______________________________________ (Unless otherwise approved by Library Director, start times may not be earlier than 30 minutes of Library Opening and end times may not be later than 30 minutes before Library Closing) Number of Participants Expected (maximum occupancy 149): ________ Food Served Y/N: ____ Room Rates (3-hour Base Rates): Non-Profit: $50.00 / For-Profit: $75.00 Additional charges: Non-Profit: Extra hourly rate $15:00/ clean up fee if food is served $25.00 For-Profit: Extra hourly rate $25:00/ clean up fee if food is served $25.00 Make check payable and send along with this completed form to: Yorkville Public Library 902 Game Farm RD Yorkville, IL 60560 Payment Amount: $________ Your check will hold the room for your scheduled meeting date. If your organization cancels at least 48 hours in advance of the scheduled date, your check will be returned. For and in consideration of the use of the meeting room and library facilities, any person or group using them agrees to indemnify and hold harmless the Yorkville Public Library from any and all actions or suits relating to its use of such room and facilities. I have read the attached Yorkville Public Library Meeting Room Policy and I agree that my group or organization will abide by the provisions of the policy. I further attest that I am an authorized representative of the group, agree to ensure that the group conforms to the provisions of this policy, and assume responsibility for any non-compliance. Sign Full Name _____________________________________________________________ STAFF ONLY: Date payment received: __________ Amount: $_________ Staff Initials: __________ Outsource Solutions Group, Inc P.O. Box 309 Itasca, IL 60143 Phone: (630) 236-6625 Fax: (630) 428-0524 Prepared especially for Yorkville Public Library On Tuesday, August 18, 2020 Prepared by Brian Bruns bbruns@osgusa.com Proposal: 31855 Created: 8/18/2020 Printed: 8/18/2020 Proposal: 31855Proposal for Yorkville Public Library 8/18/2020 Page: 2 Quantity TotalDescription TRADE UP FROM WATCHGUARD XTM 515 DEVICE WITH S/N:80BE091A89170 OPTION 1 WATCHGUARD TRADE UP TO FIREBOX M370 WITH TOTAL SECURITY SUITE - 1 YEAR $2,705.27 1 Firewall throughput: 8 Gbps UTM throughput: 2.6 Gbps 8 Ports gigabit RJ45 3,300,000 Concurrent connections 200 VLANs 100 Branch office VPNs 100 Mobile VPNs OPTION 2 WATCHGUARD TRADE UP TO FIREBOX M370 WITH TOTAL SECURITY SUITE - 3 YEARS $4,860.44 1 Firewall throughput: 8 Gbps UTM throughput: 2.6 Gbps 8 Ports gigabit RJ45 3,300,000 Concurrent connections 200 VLANs 100 Branch office VPNs 100 Mobile VPNs SHIPPING AND HANDLING $31.87 1 Your Price:TBD Total:TBD Prices are firm until 8/31/2020 Terms: Due Upon Receipt Quoted by: Brian Bruns, bbruns@osgusa.com Date: 8/18/2020 Date: Accepted by: THIS IS NOT AN INVOICE. PLEASE PAY FROM AN INVOICE ONLY. All credit card payments will be automatically charged a 5% processing fee. OSG will make an effort to honor the prices quoted for as long as possible, but be advised that our suppliers change prices daily and as a result our price may change at any time. All installation times are estimates. Clients will be billed the actual time incurred. Tax & Freight to be applied when applicable. Work scheduled M-F, 8a-5p (Unless Otherwise Noted). Return Policy: Defective Product Returns: Customer may return most defective products directly to Outsource Solutions Group, Inc. within (15) days of invoice date and or receipt of product. OSG's option, credit, replacement exchange and or repair. After fifteen (15) days, only the manufacturer warranty applies. Non- Defective Product Returns: Customer may return most unopened, factory sealed non-defective products to OSG within fifteen (15) days of invoice. Customer is responsible for all shipping charges of the returned product. Restocking fees may apply.Special orders and restricted products: Special order products and Manufacturer restricted products may be non -returnable or may have unique return restrictions provided at the time of sale. All returnable products must be returned complete, including all original boxes, packing materials, manuals, blank warranty cards and any other accessories that were provided by the manufacturer. Open box products are returnable on a case by case basis subjected to the manufacturers return policies and restocking fees may apply. Customer is strongly advised to purchase full insurance to cover loss and damage for shipments of returned items and to use a carrier and shipping method that provide proof of delivery. OSG is not responsible for loss during such shipment. If a package containing items purchased from OSG arrives at Customer's address damaged, customer should refuse to accept delivery from carrier. P.O. Box 309 Itasca, IL (630) 236-6625 info@osgusa.com Proposal: 31855Proposal for Yorkville Public Library 8/18/2020 Page: 3 P.O. Box 309 Itasca, IL (630) 236-6625 info@osgusa.com Page 1 of 1 QUOTE CONFIRMATION DEAR RUSS WALTER, Thank you for considering CDWG for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL LQRX162 9/21/2020 FIREBOX M370 W 1-YR TOTAL SEC 7167537 $2,784.05 QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT.PRICE WatchGuard Firebox M370 - security appliance - WatchGuard Trade-Up Program 1 4687006 $2,784.05 $2,784.05 Mfg. Part#: WGM37671 UNSPSC: 43222501 Contract: Standard Pricing PURCHASER BILLING INFO SUBTOTAL $2,784.05 Billing Address: YORKVILLE PUBLIC LIBRARY ACCOUNTS PAYABLE 902 GAME FARM RD YORKVILLE, IL 60560-2105 Phone: (630) 553-4354 Payment Terms: Net 30 Days-Govt State/Local SHIPPING $0.00 SALES TAX $0.00 GRAND TOTAL $2,784.05 DELIVER TO Please remit payments to: Shipping Address: YORKVILLE PUBLIC LIBRARY RUSS WALTER 902 GAME FARM RD YORKVILLE, IL 60560-2105 Phone: (630) 553-4354 Shipping Method: DROP SHIP-GROUND CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Need Assistance? CDWG SALES CONTACT INFORMATION Stephen Rooney |(877) 863-3197 |steproo@cdwg.com This quote is subject to CDW’s Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager ' 2020 CDWG LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 Page 1 of 2 QUOTE CONFIRMATION DEAR RUSS WALTER, Thank you for considering CDWG for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL LQRX115 9/21/2020 FIREBOX M370 W 3-YR TOTAL SEC 7167537 $5,054.84 QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT.PRICE WatchGuard Firebox M370 - security appliance - WatchGuard Trade-Up Program 1 4748185 $5,054.84 $5,054.84 Mfg. Part#: WGM37673 UNSPSC: 43222501 Contract: Standard Pricing PURCHASER BILLING INFO SUBTOTAL $5,054.84 Billing Address: YORKVILLE PUBLIC LIBRARY ACCOUNTS PAYABLE 902 GAME FARM RD YORKVILLE, IL 60560-2105 Phone: (630) 553-4354 Payment Terms: Net 30 Days-Govt State/Local SHIPPING $0.00 SALES TAX $0.00 GRAND TOTAL $5,054.84 DELIVER TO Please remit payments to: Shipping Address: YORKVILLE PUBLIC LIBRARY RUSS WALTER 902 GAME FARM RD YORKVILLE, IL 60560-2105 Phone: (630) 553-4354 Shipping Method: DROP SHIP-GROUND CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 Need Assistance? CDWG SALES CONTACT INFORMATION Stephen Rooney |(877) 863-3197 |steproo@cdwg.com LEASE OPTIONS FMV TOTAL FMV LEASE OPTION BO TOTAL BO LEASE OPTION $5,054.84 $141.99/Month $5,054.84 $162.21/Month Monthly payment based on 36 month lease. Other terms and options are available. Contact your Account Manager for details. Payment quoted is subject to change. Why finance? Lower Upfront Costs. Get the products you need without impacting cash flow. Preserve your working capital and existing credit line. Flexible Payment Terms. 100% financing with no money down, payment deferrals and payment schedules that match your company’s business cycles. Predictable, Low Monthly Payments. Pay over time. Lease payments are fixed and can be tailored to your budget levels or revenue streams. Page 2 of 2 Technology Refresh. Keep current technology with minimal financial impact or risk. Add-on or upgrade during the lease term and choose to return or purchase the equipment at end of lease. Bundle Costs. You can combine hardware, software, and services into a single transaction and pay for your software licenses over time! We know your challenges and understand the need for flexibility. General Terms and Conditions: This quote is not legally binding and is for discussion purposes only. The rates are estimate only and are based on a collection of industry data from numerous sources. All rates and financial quotes are subject to final review, approval, and documentation by our leasing partners. Payments above exclude all applicable taxes. Financing is subject to credit approval and review of final equipment and services configuration. Fair Market Value leases are structured with the assumption that the equipment has a residual value at the end of the lease term. This quote is subject to CDW’s Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager ' 2020 CDWG LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239