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Library Board Packet 2020 10-12-20 Agenda Yorkville Public Library Michelle Pfister Meeting Room Board of Trustees October 12, 2020- 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills Statistics 9. Report of the Library Director 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations Physical Facilities 12. Unfinished Business Landscaping—Tree Removal Metronet/Comcast Update 13. New Business Enforcing COVID Rules- Yorkville Police Chief Jensen Website Redesign-Theresa Kuhl-Weblinx RJ O’Neil Contract Tax Levy Closing for Election Day Library Closings for 2021 Library Meeting Dates for 2021 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment DRAFT Yorkville Public Library Physical Facilities Committee Thursday, September 10, 2020, 6:00pm 902 Game Farm Road The meeting was called to order at 6:00pm by Darren Crawford and roll was called. Roll Call: Russ Walter-present, Darren Crawford-present, Ryan Forristall-present Others Present: Library Director Elisa Topper, Kevin Baumann/R. J. O'Neil. Recognition of Visitors: Mr. Crawford recognized the visitors. Amendments to the Agenda: Ms. Topper said three items were up for discussion: update on HVAC system, water discoloration in Library, key fobs and security system. Public Comment: None Staff Comment: None New Business: R.J. O'Neil Update on HVAC System and Work Completed Mr. Baumann said R.J. O'Neil has completed their second visit on their contract with the Library and the contract is now up for renewal. He summarized the services performed in the past year and said the next visit is due in January for preventive maintenance. Mr. Walter asked his opinion of the systems in general. Mr. Baumann said there are issues due to ComEd power outages which cause a loss of power for the Library. He said ComEd might be able to install an auto restart to avoid having R.J. O'Neil make a service call each time. A new transformer was installed when the Library was built according to Mr. Walter. Mr. Crawford asked if a battery backup could be installed so the controllers do not malfunction. A battery backup would keep the system going while a generator has a certain response time when the power goes out. The service techs could instruct Library personnel on the restarts. Mr. Baumann will obtain information on battery backup. Mr. Walter said the Library emergency lighting runs off the city hall generator and he asked if it would be valuable to have a generator for the Library. Mr. Walter asked Ms. Topper to determine the capacity of the city hall generator and she will contact Mr. Dhuse. Mr. Baumann said a battery backup would be the best for the BAS (Building Automation Systems). A UPS (Uninterruptible Power Supply) device for the Library server was discussed and the capacity need will be researched by Mr. Baumann. He said that BAS should not have to be reconfigured each time the power goes off. He said the chiller is the main issue when the power is off and that it takes some time to re-start. The chiller is not hooked up to the computer to sound an alarm. The server and air handler also have issues, according to Mr. Baumann. Page 1 of 2 The committee discussed the R.J. O'Neil contract and Mr. Baumann said the $125 rate will still be offered. He asked if it is possible to get into the building earlier than the Library's opening time. It was determined the cleaning people could open the door for a service call. Ms. Topper asked for a contract proposal to present at the October Board meeting. She also asked for the same service person each time. She has 3 invoices unpaid due to some issues. Mr. Baumann said an advance schedule for maintenance will help insure the same service person. Mr. Baumann noted that the Library equipment is older, however, he thinks the chiller was not installed correctly, resulting in many problems. Screens were installed last year to keep the cottonwood seeds from clogging the unit. The Board may also talk with the landscaper about some tree removal to reduce the number of seeds. Replacement costs for this equipment would be $300,000-$500,000 which would require a referendum. Mr. Baumann summarized the various problems found when preventive maintenance was performed. He said the boiler burners were corroded and 20 burners were replaced. He said they could also recommend and prioritize what equipment will be replaced in the future. Ms. Topper noted that the Board questions the many invoices and need for recent service calls. Mr. Forristall asked about a log of the building service calls and power outages. Summary Due to the Covid pandemic, O'Neil will be providing more detailed reports of the preventive maintenance performed and pictures will be taken. Contract proposals will also be submitted for the October Board meeting. Mr. Crawford asked for a written procedure on how to re-set the boiler and Mr. Forristall suggested a videotaping of the tech doing the resets along with a verbal explanation. Mr. Baumann will also obtain battery backup information and provide a prioritized list of equipment replacement. Ms. Topper thanked Mr. Baumann for their cooperation in the past year. Water Discoloration in Library Ms. Topper said patrons have started to complain again about the ongoing water discoloration in the hot water. The city has checked the issue and said it's partly due to minimal usage of the water, so maintenance staff will be asked to run the water about 15-20 minutes each morning. Mr. Forristall said a possible solution is to place a device on the pipe to allow for a small trickle. He asked that the issue be tracked as to which pipe and how long it runs with discoloration to establish a pattern. It was noted the rod was replaced in the water heater, however, that did not alleviate the problem. Key Fobs and Security System Ms. Topper said Dixie DeBord is in charge of distributing key fobs to employees and is now recycling them since the system is not functioning properly. She can no longer get into the system on the XP computer. Mr. Walter said he thinks the FOB's are tied in with the security posts at the front entrance which no longer work. He will come to Library to look into this matter. Mr. Crawford asked Ms. Topper to obtain proposals for a new FOB system. He added that there should be a keyless entry and security all in one system. Ms. Topper noted that Sound Inc. has given a proposal to update the cameras. Adjournment: There was no further business and the meeting adjourned at 7:00pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 2 of 2 DRAFT Yorkville Public Library Board of Trustees Monday, September 14, 2020 7:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The Library Board of Trustees meeting was called to order at 7:00pm by President Darren Crawford. Roll was called and a quorum was established. Roll Call: Jason Hedman-yes, Wamecca Rodriguez-yes, Russ Walter-yes, Julie Brendich-yes, Darren Crawford-yes, Ryan Forristall-yes, Theron Garcia-yes Absent: Susan Chacon Others Present: Library Director Elisa Topper, Director of Adult Services Shelley Augustine, Technical Services Director Dixie DeBord, Alderman Dan Transier, Mick Smith-TBS (Today's Business Solutions), Mike Hoorelbek-Collegiate Landscape, Jeff Norris-Metronet Recognition of Visitors: President Crawford recognized the library staff and guests. Amendments to the Agenda: Mr. Hedman requested to add a discussion regarding the “Library hours of operation”. President Crawford asked to move the landscape proposal forward. Unfinished Business: Out of sequence) Landscaping Proposal/Presentation Mr. Mike Hoorelbek of Collegiate Landscaping presented his plan for the proposed landscaping around the Library sign. He detailed the specific plants he would use, the work that would be included and presented a diagram of his plan. Ms. DeBord gave feedback on the plan and the Board discussed the proposal. Two other proposals were also received. The Garden Club will donate $500 for the landscaping. Ms. Topper thanked Ms. DeBord for the work she has done on the grounds on her own time and a plaque was placed in the flower garden with the inscription “Dixie's Garden”. Ms. Topper said money will be needed in the budget for the spring/fall maintenance and other work as needed. A motion was made by Trustee Garcia to approve the Collegiate Landscaping proposal for the sign landscaping. Trustee Hedman seconded. Roll call: Rodriguez-yes, Walter-yes, Brendich-yes, Crawford-yes, Forristall-yes, Garcia-yes, Hedman-yes. Carried 7-0. The work will begin in October. Metronet Business Agreement Mr. Walter asked to move this presentation forward on the agenda. Mr. Jeff Norris gave a proposal for a 1-year term and 1-gig service. He said he kept the price as low as possible in an effort to help the Library. It was noted the school district also uses Metronet. The cost is $250 per month for a 3-year contract, but it does not qualify for e-rate. New phones, necessary wiring and maintenance could also be provided by Metronet. Mr. Norris said if the Library signs a contract for phone and internet service, he would extend 2 months free for each service and no installation costs. The Board also discussed the possible fees which Comcast could charge for early cancellation of their current contract. Page 1 of 4 Mr. Hedman made a motion to approve the Metronet agreement assuming the Library can terminate the Comcast internet agreement without early termination fees and without paying the full contract. Mr. Walter seconded. Roll call: Walter-yes, Brendich-yes, Crawford-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes. Carried 7-0. New Business: (out of sequence) (President Crawford moved the Today's Business Solution presentation forward on the agenda.) Mr. Mick Smith of TBS (Today's Business Solutions) said the Library is working to update technology, bring more people back into the Library and attract young patrons. The technology on the second floor is from 2011 and can no longer be updated. He said a new scan station is needed and described the many capabilities of this machine such as translation for 25 languages and enhanced accessibility. It can also be used as a fax and accepts debit cards, credit cards and library cards for payments. He said many school districts in the area use their technology. He said the scanner can also perform older photo enhancement and has many other features including mobile printing. Mr. Smith has posters to display in the Library to promote the touchless capabilities especially during the pandemic. The total cost for the equipment is $11,400 with $395 a year for e-print. Mr. Smith said he would include the e-print in the price even though it was missing from the quote. There is also a $8.95 yearly fee for a credit card payment device. An interest-free payment plan is offered to libraries. President Crawford made a motion to adopt the TBS scan station update for print, credit card, mobile printing and utilize the payment plan with yearly payments of $3,584.10 for 5 years. Trustee Garcia seconded the motion. Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Crawford-yes. Carried 7-0. The equipment will take 4-6 weeks to install and includes training. Charges for color copies were briefly discussed. Minutes: August 10, 2020 Board Meeting and August 27, 2020 Policy Committee Meeting For the Board meeting minutes, page 2, curbside service should read 450 per month, (not day). President Crawford moved to approve both sets of minutes with the correction. Trustee Garcia seconded the motion. Roll call: Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Crawford-yes, Forristall-yes. Carried 7-0. Correspondence: None Public Comment: None Staff Comment: Ms. Augustine thanked the Board for the equipment purchase just approved. Report of the Treasurer: Financial Statement Treasurer Hedman presented the report. He pointed out the large invoice for Cambria which occurs 4 times a year and he asked for a copy of the invoice to review the costs. Ms. Topper said she is applying for a grant to help with the costs that have been higher due to increased use of supplies during the pandemic. Ms. Topper noted Cambria is a local business which they try to support. Mr. Hedman also highlighted other invoices/services for the month. On the expense side, the Library is at 18.78% Page 2 of 4 of the budget and 35% of the year into the budget. He thanked the Library staff for good stewardship of the budget. Mr. Crawford questioned an invoice for jumper cables which is part of the “Library of Things” that can be borrowed. Payment of Bills A motion was made by Mr. Walter and seconded by Mr. Crawford to pay the bills as follows: $27,271.78 Accounts Payable $36,819.23 Payroll $64,091.01 TOTAL Roll call: Brendich, yes, Crawford-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes. Carried 7-0. Report of the Library Director: Director Topper reported the following highlights: 1. She is working on 2 state grants: $500 for pandemic supplies, $4,500 for books on cultural/racial diversity. 2. Ms. Topper is meeting with managers this week. 3. Regarding community involvement requested by Board, Ms. Topper met with Police Chief Jensen and partnered with them to host Citizens Academy meetings. Ms. Augustine is part of the class. 4. Spoke with Chief Jensen about PADS which will not be occurring this year due to the pandemic. Will obtain info for a location in Joliet which can provide assistance. 5. Conversation with Chief Jensen regarding enforcement of Library mask requirement. He discussed with City Attorney and will speak at October Board meeting. 6. Received check for $150 for purchase of books regarding racism. 7. $4,000 received from Friends group for purchase of books. 8. Four new and one former employee hired. 9. Marketing Plan and Staff Study included in packet, to be discussed later. City Council Liaison: Alderman Transier inquired if the Board had considered people from Court Services who have community services hours to fulfill, to assist with maintenance work. Ms. Topper said the Library does not have the staff to supervise. Standing Committees: President Crawford said the Policy Committee and Physical Facilities Committee met recently and he asked the Chairpersons to summarize the meetings. Policy Committee Ms. Brendich discussed the Policy meeting which was held to review Covid protocols for staff. Two forms were developed for staff to request pay in the event they are quarantined: Emergency Paid Sick Leave Request (EPSLA) and a Support Statement for Covid absences. One revision will be made on the request form. The emergency payments will end in December. A Protocol for Employees Who Test Positive For Covid was also developed. President Crawford said the Protocol needs to be adopted since it deals with money. President Crawford moved to adopt the Protocol for Employees, the EPSLA form and Support Statement for Emergency Paid Sick Leave form. Ms. Garcia seconded. Roll call: Crawford-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich- yes. Carried 7-0. Page 3 of 4 Physical Facilities Committee Mr. Crawford said the R.J. O'Neil rep will give a presentation at the October Board meeting. He will also bring proposals for 1 and 3 year contracts for consideration and the hourly rate will be held. The rep will also bring a written procedure to assist staff with restarting equipment after power failures. There will also be a discussion of the city hall generator as it relates to the Library. Unfinished Business: Marketing Plan (Draft Revised) Ms. Topper added goal #4 for Community Involvement. The Board discussed a possible pop-up Food Pantry giveaway in the parking lot. Kendall County has also asked the Library to participate in special events. Homebound Library service for drop-off of books was reviewed Partnerships with local assisted living or senior housing were also suggested. Ms. Brendich asked if there is a list of organizations with whom the Library would want a relationship. Ms. Augustine will also coordinate a virtual Medicare program in the future. Ms. Garcia said the Library must make itself relevant to the community and could engage an intern who could also create marketing material or initiate Instagram. Ms. Topper will discuss at the Manager meeting. Return to Normal Hours Mr. Hedman suggested a return to normal operation hours. The 1-hour time limit also needs to be revisited since students use the Library for e-learning. There is concern for possible negative feedback if a student is asked to leave if using the computer longer than one hour, so it was suggested the time limit could be enforced only if the Library is over capacity. Ms. Rodriguez said this is a good opportunity to change the brand of the Library along with the new scan station capabilities and allowing students to be in a safe space. Ms. Garcia said kids are also in search of computer hotspots. The suggested new hours are 10-7pm Monday through Thursday, 10-5pm Friday, 10-4 on Saturday starting on October 5th and it will be publicized. The study rooms and meeting room cannot be used for study areas during the Covid, due to poor ventilation and soft furniture being stored in the rooms. An unpaid intern position will be pursued as well, with possible candidates from local colleges. YPL Staff Study and COLA Ms. Topper presented a chart of area libraries, their current hourly salaries and other info. She is requesting a 3% COLA retroactive to July 1. She detailed justifications in a memo to the Board She recommended the Board look at staffing for the next FY and consider a new position July 1, 2021. Mr. Hedman confirmed that the budget could support the request. Those who received minimum wage increases due to the state law effective July 1 will not receive this 3%. Mr. Hedman moved to increase the salaries 3% for staff, retroactive to July 1, with the exception of those who received the minimum wage increase. Ms. Garcia seconded. Roll call: Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Crawford-yes, Forristall-yes, Garcia-yes. Carried 7-0. Executive Session: None Adjournment: There was no further business and the meeting adjourned at 9:42pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 4 of 4 DRAFT Yorkville Public Library Special Board of Trustees Meeting Tuesday, September 29, 2020, 6:00pm 902 Game Farm Road – Michelle Pfister Meeting Room The special meeting was called to order at 6:00pm by President Darren Crawford. President Crawford said the purpose of this meeting was to make a decision on the previously discussed Comcast and Metronet agreements. Roll Call: Julie Brendich-yes, Darren Crawford-yes, Theron Garcia-yes, Jason Hedman-yes, Russ Walter-yes Absent: Susan Chacon, Ryan Forristall, Wamecca Rodriguez Staff and Others Present: Library Director Elisa Topper Recognition of Visitors: Director Topper was recognized. Amendments to the Agenda: None Public Comment: None Staff Comment: None New Business: None Old Business: Comcast Contract & Metronet Contract Mr. Walter said that the Metronet rep notified him that the Board had until September 30th to approve the Metronet contract and applicable pricing that was presented at the regular Board meeting on September 14th. The Board had been awaiting a reply from Comcast to determine if the Library would have to pay early termination fees and other fees if the Library canceled their current contract expiring in July, in order to switch to Metronet. Mr. Walter said if the Library at least maintained the phone service through Comcast, there would be no termination fees. The Board discussed the issues with canceling Comcast and also noted that e-rate rebates would not apply to Metronet. During the meeting, Mr. Hedman found the specific costs for early termination on the Comcast website. Mr. Hedman said it would not be financially responsible to pay the extra fees for early cancellation of the Comcast agreement even though Metronet was offering a very lucrative contract. He said the Metronet rep could likely offer a similar deal in a few months, since the rep had indicated he “wanted to help the library” with a good rate. Page 1 of 2 After discussion, the Board decided to continue with Comcast for now and Metronet should be asked to come back to the Board in May with another presentation prior to the Comcast expiration date. An explanation of the circumstances and financial penalties for the Library should also be conveyed to the Metronet rep. Mr. Walter made a motion to delay a switch to Metronet at this time and Mr. Crawford seconded. Roll call: Walter-yes, Brendich-yes, Crawford-yes, Garcia-yes, Hedman-yes. Carried 5-0. Mr. Walter will notify the Metronet rep of the reason for the decision and advise him the Board would like to have another proposal in May. Adjournment: There was no further business and the special meeting was adjourned at 6:16pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 2 of 2 DATE: 09/16/20 UNITED CITY OF YORKVILLE TIME: 11:02:55 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900094 FNBO FIRST NATIONAL BANK OMAHA 09/25/20 092520-A.SIMMONS 08/31/20 01 ADS-AUG-OCT 2020 ALARM 23-216-54-00-5446 223.83 02 SERVICES FOR 102 E VAN EMMON ** COMMENT ** 03 ARNESON#295751-JULY 2020 GAS 79-790-56-00-5695 359.64 04 ARNESON#295739-JULY 2020 DSL 01-410-56-00-5695 356.55 05 ARNESON#295750-JULY 2020 GAS 01-410-56-00-5695 479.52 06 ARNESON#295726-JULY 2020 DSL 79-790-56-00-5695 56.46 07 VERIZON-JUL 2020 TABLET 79-790-54-00-5440 36.01 08 VERIZON-JUL 2020 IN CAR UNITS 01-210-54-00-5440 756.23 09 VERIZON-JUL 2020 MOBILE PHONES 01-220-54-00-5440 189.12 10 VERIZON-JUL 2020 MOBILE PHONES 01-210-54-00-5440 898.32 11 VERIZON-JUL 2020 MOBILE PHONES 79-795-54-00-5440 94.56 12 VERIZON-JUL 2020 MOBILE PHONES 51-510-54-00-5440 181.49 13 VERIZON-JUL 2020 MOBILE PHONES 52-520-54-00-5440 36.01 14 COMCAST-AUG 2020 INTERNET & 82-820-54-00-5440 420.35 15 VOICE ** COMMENT ** INVOICE TOTAL: 4,088.09 * 092520-B.OLSEM 08/31/20 01 WAREHOUSE-BATTERIES 01-110-56-00-5610 9.06 INVOICE TOTAL: 9.06 * 092520-B.OLSON 08/31/20 01 ZOOM-MONTHLY ACCESS FEE 01-110-54-00-5462 154.97 INVOICE TOTAL: 154.97 * 092520-B.PFZENMAIER 08/31/20 01 STREICHERS-UNIFORM PANTS 01-210-56-00-5600 107.00 02 AMERICAN TIRE#3890-BATTERY 01-210-54-00-5495 168.10 03 AMERICAN TIRE#3917-ELECTRICAL 01-210-54-00-5495 117.88 04 WIRING ** COMMENT ** 05 STEVENS-EMBROIDERY 01-210-56-00-5600 60.00 06 AMERICAN TIRE#3916-BATTERY 01-210-54-00-5495 153.75 07 AMERICAN TIRE#3961-MOUNT TIRES 01-210-54-00-5495 32.78 08 AMERICAN TIRE#3950-OIL CHANGE 01-210-54-00-5495 48.15 09 AMERICAN TIRE#3951-REPLACED 01-210-54-00-5495 127.28 10 BULBS ** COMMENT ** 11 RADAR MAN#4703-ANTENNA CABLE 01-210-54-00-5495 100.00 12 RADAR MAN#4625-12 RADAR 01-210-54-00-5495 580.00 13 CERTIFICATIONS ** COMMENT ** 14 IACP-2020 VIRTUAL TRAINING 01-210-54-00-5412 200.00 15 MINER ELEC#270044-HARD WIRE 01-210-54-00-5495 615.00 16 RADARS IN SQUADS ** COMMENT ** 17 FBI-LEEDA-ELI TRAINING 01-210-54-00-5412 695.00 18 STREICHERS-UNIFORM SHIRTS 01-210-56-00-5600 56.00 19 STREICHERS-UNIFORM SHIRTS 01-210-56-00-5600 63.00 20 STREICHERS-UNIFORM PANTS 01-210-56-00-5600 69.00 21 STREICHERS-UNIFORM PANTS 01-210-56-00-5600 126.00 22 STREICHERS-5 POINT STARS 01-210-56-00-5600 212.00 INVOICE TOTAL: 3,530.94 *Page 1 of 12 DATE: 09/16/20 UNITED CITY OF YORKVILLE TIME: 11:02:55 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900094 FNBO FIRST NATIONAL BANK OMAHA 09/25/20 092520-C.PARKER 08/31/20 01 PENCARE-GLOVES 01-110-56-00-5610 21.73 02 PENCARE-GLOVES 01-120-56-00-5610 21.73 03 DESIGNER TRENDS-GEL DISPENSERS 01-110-56-00-5610 54.00 04 AMAZON-THERMOMETERS 79-795-56-00-5620 163.49 05 WAREHOUSE-TISSUE 01-110-56-00-5610 41.26 06 WAREHOUSE-TISSUE 01-120-56-00-5610 41.27 07 MENARDS-SPRAY BOTTLES 01-410-56-00-5620 44.70 08 WAREHOUSE-GLOVES, TISSUE, 79-790-56-00-5620 201.12 09 PAPER TOWELS, BLEACH ** COMMENT ** 10 WAREHOUSE-GLOVES, TISSUE, 79-795-56-00-5620 1,100.79 11 PAPER TOWELS, BLEACH ** COMMENT ** 12 WAREHOUSE-GLOVES, TISSUE, 01-120-56-00-5610 22.11 13 PAPER TOWELS, BLEACH ** COMMENT ** 14 WAREHOUSE-GLOVES, TISSUE, 01-110-56-00-5610 22.11 15 PAPER TOWELS, BLEACH ** COMMENT ** 16 WAREHOUSE-GLOVES, TISSUE, 01-220-56-00-5620 199.16 17 PAPER TOWELS, BLEACH ** COMMENT ** 18 WAREHOUSE-GLOVES, TISSUE, 01-410-56-00-5620 30.99 19 PAPER TOWELS, BLEACH ** COMMENT ** 20 WAREHOUSE-GLOVES, TISSUE, 51-510-56-00-5620 30.99 21 PAPER TOWELS, BLEACH ** COMMENT ** 22 WAREHOUSE-GLOVES, TISSUE, 52-520-56-00-5620 30.98 23 PAPER TOWELS, BLEACH ** COMMENT ** 24 SAFETY SUPPLY-WIPES, SANITIZER 79-790-56-00-5620 2,216.29 25 SAFETY SUPPLY-WIPES, SANITIZER 79-795-56-00-5620 5,775.68 26 SAFETY SUPPLY-WIPES, SANITIZER 01-120-56-00-5610 140.18 27 SAFETY SUPPLY-WIPES, SANITIZER 01-110-56-00-5610 140.18 28 SAFETY SUPPLY-WIPES, SANITIZER 01-220-56-00-5620 433.78 29 SAFETY SUPPLY-WIPES, SANITIZER 01-410-56-00-5620 144.59 30 SAFETY SUPPLY-WIPES, SANITIZER 51-510-56-00-5620 144.59 31 SAFETY SUPPLY-WIPES, SANITIZER 52-520-56-00-5620 144.59 32 MENARDS-SPRAY BOTTLES REFUND 01-410-56-00-5620 -47.49 INVOICE TOTAL: 11,118.82 * 092520-D.SMITH 08/31/20 01 HOME DEPO-GAITER-SMITH 79-790-56-00-5600 19.97 INVOICE TOTAL: 19.97 * 092520-E.DHUSE 08/31/20 01 NAPA#261851-BULBS 01-410-56-00-5628 7.44 02 NAPA#262142-BULBS 01-410-56-00-5628 2.03 03 NAPA#262202-REFLECTORS 01-410-56-00-5628 5.12 04 NAPA#262191-LIGHTS, REFLECTOR 01-410-56-00-5628 29.04 05 NAPA#263556-OIL FILTERS 01-410-56-00-5628 11.93 06 NAPA#263403-IMPACT SOCKET 79-790-56-00-5630 17.31 INVOICE TOTAL: 72.87 * 092520-E.TOPPER 08/31/20 01 LEOS TROPHIES-2 PLAQUES 82-820-56-00-5610 79.00Page 2 of 12 DATE: 09/16/20 UNITED CITY OF YORKVILLE TIME: 11:02:55 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900094 FNBO FIRST NATIONAL BANK OMAHA 09/25/20 092520-E.TOPPER 08/31/20 02 TRIBUNE-8/12-12/06 RENEWAL 82-820-54-00-5460 135.84 03 WALL STREET JOURNAL RENEWAL 82-820-54-00-5460 134.97 04 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 05 AMAZON-USB WEBCAM 82-820-54-00-5468 36.95 06 AMAZON-RECEIPT PAPER 82-820-56-00-5620 46.99 07 AMAZON-DRY ERASE MARKERS, 82-820-56-00-5610 257.56 08 TONER, PAPER CLIPS, FOOD ** COMMENT ** 09 STORAGE BAGS, BUG SPRAY ** COMMENT ** 10 AMAZON-CLOROX, PAPER TOWELS 82-820-56-00-5621 345.24 11 AMAZON-BOOKS 82-820-56-00-5671 80.79 12 WIND & WEATHER-PLAQUES 82-820-56-00-5610 101.54 13 DEMCO-FILAMENT TAPE, BOOK 82-820-56-00-5620 484.77 14 TAPE, CORNER POCKETS, ADHESIVE ** COMMENT ** INVOICE TOTAL: 1,716.64 * 092520-E.WILLRETT 08/31/20 01 ELEMENT FOUR-AUG 2020 OFFSITE 01-640-54-00-5450 470.85 02 BACKUPS ** COMMENT ** 03 APA-MEMBERSHIP RENEWAL 01-110-54-00-5460 493.00 04 ICMA-MEMBERSHIP RENEWAL 01-110-54-00-5460 920.00 INVOICE TOTAL: 1,883.85 * 092520-G.JOHNSON 08/31/20 01 WALMART-HAT-JOHNSON 51-510-56-00-5600 21.24 02 NAPA#263136-ALTERNATOR DEPOSIT 51-510-56-00-5628 -38.50 03 NAPA#263120-ALTERNATOR, 51-510-56-00-5628 257.49 04 DEPOSIT ** COMMENT ** 05 FLATSOS-TIRES INSTALLED 51-510-54-00-5490 499.64 06 MENARDS-FUSES 51-510-56-00-5628 4.49 INVOICE TOTAL: 744.36 * 092520-J.ENGBERG 08/31/20 01 ADOBE-CREATIVE CLOUD MONTHLY 01-220-54-00-5462 52.99 02 FEE ** COMMENT ** INVOICE TOTAL: 52.99 * 092520-J.GALAUNER 08/31/20 01 AMAZON-KICKBALLS 79-795-56-00-5606 30.00 INVOICE TOTAL: 30.00 * 092520-J.SLEEZER 08/31/20 01 ARNESON#288486-APR 2020 GAS 51-510-56-00-5695 402.57 02 ARNESON#288502-APR 2020 DLS 01-410-56-00-5695 662.27 INVOICE TOTAL: 1,064.84 * 092520-K.BALOG 08/31/20 01 HOME DEPO- 15 BOTTLES OF 01-210-56-00-5620 72.90 02 SANITIZER ** COMMENT ** INVOICE TOTAL: 72.90 * 092520-K.BARKSDALE 08/31/20 01 KONE-AUG 2020 ELEVATOR 23-216-54-00-5446 160.50Page 3 of 12 DATE: 09/16/20 UNITED CITY OF YORKVILLE TIME: 11:02:55 MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900094 FNBO FIRST NATIONAL BANK OMAHA 09/25/20 092520-K.GREGORY 08/31/20 42 WAREHOUSE-SOAP, LENS WIPES 01-110-56-00-5610 400.75 43 PHYSICIANS CARE-DRUG SCREENS 52-520-54-00-5462 58.00 44 PHYSICIANS CARE-DRUG SCREENS 82-820-54-00-5462 164.00 INVOICE TOTAL: 13,480.97 * 092520-L.PICKERING 08/31/20 01 AMAZON-LABEL MAKER 01-110-56-00-5610 114.57 02 TRIBUNE-PUBLIC HEARING FOR 01-110-54-00-5426 194.29 03 REBUILD ILLINOIS ** COMMENT ** INVOICE TOTAL: 308.86 * 092520-M.SENG 08/31/20 01 EJ EQUIP-WASHERS, HOPPERS, 01-410-56-00-5628 94.88 02 NUTS, PINS ** COMMENT ** 03 SHERWIN-WILLIAMS-TAX TO BE 01-000-24-00-2440 30.18 04 CREDITED BACK TO CARD ** COMMENT ** INVOICE TOTAL: 125.06 * 092520-N.DECKER 08/31/20 01 COMCAST-7/15-8/14 KENCOM LINE 01-640-54-00-5449 1,173.41 02 AT&T-7/25-8/25 SERVICE 01-210-54-00-5440 289.11 03 COMCAST-8/08-9/07 CABLE 01-210-54-00-5440 4.21 04 CNA SURETY-NOTARY 01-210-54-00-5462 30.00 05 RENEWAL-KETCHMARK ** COMMENT ** 06 CNA SURETY-NOTARY 01-210-54-00-5462 30.00 07 RENEWAL-HAYES ** COMMENT ** 08 CNA SURETY-NOTARY 01-210-54-00-5462 30.00 09 RENEWAL-MIKOLASEK ** COMMENT ** 10 CNA SURETY-NOTARY 01-210-54-00-5462 30.00 11 RENEWAL-PFIZENMAIER ** COMMENT ** 12 CNA SURETY-NOTARY 01-210-54-00-5462 30.00 13 RENEWAL-HUNTER ** COMMENT ** 14 CNA SURETY-NOTARY 01-210-54-00-5462 30.00 15 RENEWAL-JELENIEWSKI ** COMMENT ** 16 CNA SURETY-NOTARY 01-210-54-00-5462 30.00 17 RENEWAL-CARLYLE ** COMMENT ** 18 CNA SURETY-NOTARY 01-210-54-00-5462 30.00 19 RENEWAL-MCMAHON ** COMMENT ** 20 CNA SURETY-NOTARY 01-210-54-00-5462 30.00 21 RENEWAL-HART ** COMMENT ** 22 CNA SURETY-NOTARY 01-210-54-00-5462 30.00 23 RENEWAL-KOLOWSKI ** COMMENT ** 24 SHRED IT-JULY 2020 SHREDDING 01-210-54-00-5462 180.84 25 ACCURINT-JULY 2020 SEARCHES 01-210-54-00-5462 150.00 INVOICE TOTAL: 2,097.57 * 092520-P.RATOS 08/31/20 01 OSWEGO PRINTING-2,000 BUILDING 01-220-56-00-5620 265.52 02 INSPECTION FORMS ** COMMENT **Page 4 of 12 DATE: 09/16/20UNITED CITY OF YORKVILLETIME: 11:02:55MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900094 FNBO FIRST NATIONAL BANK OMAHA 09/25/20092520-R.FREDRICKSON 08/31/20 32 610 TOWER LN** COMMENT **INVOICE TOTAL:1,173.48 *092520-R.HARMON08/31/20 01 MODERN PRESCHOOL-PRE K START 79-795-56-00-560620.0002 UP MATERIALS** COMMENT **03 AMAZON-PARTY HATS, PENCILS, 79-795-56-00-560639.0304 CLIPS** COMMENT **05 TPT-CLASSROOM TEACHING AIDS 79-795-56-00-5606116.0206 AMAZON-CARPET SITTING SPOTS 79-795-56-00-560623.8907 CREDIT FOR RETURNED BOOKS79-795-56-00-5606-44.9908 AMAZON-STORAGE CART79-795-56-00-5606144.9909 AMAZON-MASKING TAPE79-795-56-00-56065.9910 WALMART-CARDSTOCK, TABLE79-795-56-00-560643.5111 CLOTHES, MASKING TAPE** COMMENT **12 AMAZON-MOBILE CART79-795-56-00-560679.3313 AMAZON-SNACK BAGS, LESSON79-795-56-00-560640.8514 PLAN BOOKS** COMMENT **15 AMAZON-PLANNERS, ERASERS,79-795-56-00-5606148.6916 SHEET PROTECTORS, BINDERS** COMMENT **17 STAPLES-INDEX PAPER79-795-56-00-560613.4818 STAPLES-SHIPPING BOXES79-795-56-00-560699.9219 STAPLES-HOOKS, UTILITY CART 79-795-56-00-560686.2820 WAYFAIR-TEACHING CARTS79-795-56-00-5606253.9821 AMAZON-FIRE HD TABLETS79-795-56-00-5606359.9622 AMAZON-LEGO EDUCATION79-795-56-00-5606239.9523 DISCOUNT SCHOOL-CONSTRUCTION 79-795-56-00-560632.2524 PAPER** COMMENT **25 WALMART-PRESCHOOL SNACKS79-795-56-00-560635.8826 AMAZON-STANDING DESK CHAIR79-795-56-00-560699.99INVOICE TOTAL:1,839.00 *092520-R.MIKOLASEK 08/30/20 01 POWER DMS-POWER DMS PRO SET UP 01-210-54-00-54624,997.5502 LICENSE AND TRAINING** COMMENT **03 IACP-2020 ONLINE TRAING AND 01-210-54-00-5460390.0004 MEMBERSHIP RENEWAL** COMMENT **INVOICE TOTAL:5,387.55 *092520-S.IWANSKI 08/31/20 01 YORKVILLE POST-BOOK POSTAGE 82-820-54-00-5452239.08INVOICE TOTAL:239.08 *092520-S.RAASCH 08/31/20 01 WAREHOUSE DIRECT-BATHROOM23-216-56-00-565639.1602 SOAP** COMMENT **INVOICE TOTAL:39.16 *092520-S.REDMON 08/31/20 01 ARNESON#292740-JUN 2020 GAS 79-790-56-00-5695167.68Total for all Highlighted Library Invoices : $2,540.07Page 5 of 12 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 10/06/20 UNITED CITY OF YORKVILLE TIME: 10:10:49 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 10/12/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104933 BAKTAY BAKER & TAYLOR 2035352767 09/16/20 01 BOOKS 84-840-56-00-5686 288.80 INVOICE TOTAL: 288.80 * 2035396459 08/05/20 01 BOOKS 84-840-56-00-5686 486.83 INVOICE TOTAL: 486.83 * 2035442600 08/28/20 01 BOOKS 84-840-56-00-5686 459.66 INVOICE TOTAL: 459.66 * 2035452893 08/31/20 01 BOOKS 82-000-24-00-2480 616.27 INVOICE TOTAL: 616.27 * 2035468573 09/04/20 01 BOOKS 84-840-56-00-5686 510.17 INVOICE TOTAL: 510.17 * 2035480910 09/12/20 01 BOOKS 84-840-56-00-5686 263.49 02 BOOKS 82-000-24-00-2480 50.86 INVOICE TOTAL: 314.35 * 2035481946 09/14/20 01 BOOKS 84-840-56-00-5686 865.88 INVOICE TOTAL: 865.88 * 2035496274 09/21/20 01 BOOKS 84-840-56-00-5686 455.87 INVOICE TOTAL: 455.87 * CHECK TOTAL: 3,997.83 104934 BOOKPAGE PROMOTION, INC. S50082 10/01/20 01 ANNUAL SUBSCRIPTION RENEWAL 82-000-24-00-2480 588.00 INVOICE TOTAL: 588.00 * CHECK TOTAL: 588.00 104935 COLLLAND COLLEGIATE LANDSCAPINGPage 6 of 12 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 10/06/20 UNITED CITY OF YORKVILLE TIME: 10:10:49 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 10/12/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104935 COLLLAND COLLEGIATE LANDSCAPING 091420 09/16/20 01 66% OF TOTOAL INVOICE AMOUNT 82-820-54-00-5495 1,689.60 02 OF $2,560.00 FOR FALL ** COMMENT ** 03 LANDSCAPING ** COMMENT ** INVOICE TOTAL: 1,689.60 * CHECK TOTAL: 1,689.60 104936 EBSCO EBSCO INDUSTRIES, INC. 1000137656-1 09/16/20 01 RESEARCH DATABASE RENEWAL 82-820-54-00-5460 1,541.00 INVOICE TOTAL: 1,541.00 * CHECK TOTAL: 1,541.00 104937 FVFS FOX VALLEY FIRE & SAFETY IN00383786 09/28/20 01 ANNULA FIRE ALARM INSPECTION 82-820-54-00-5495 1,010.00 INVOICE TOTAL: 1,010.00 * CHECK TOTAL: 1,010.00 104938 MENLAND MENARDS - YORKVILLE 95243 09/18/20 01 GARDEN DECORATIONS 82-820-54-00-5495 38.65 INVOICE TOTAL: 38.65 * CHECK TOTAL: 38.65 104939 MIDWTAPE MIDWEST TAPE 99302264 08/25/20 01 DVDS 84-840-56-00-5685 115.19 02 AUDIO BOOKS 84-840-56-00-5683 39.99 INVOICE TOTAL: 155.18 * 99329349 09/01/20 01 AUDIO BOOKS 84-840-56-00-5683 79.98 INVOICE TOTAL: 79.98 *Page 7 of 12 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 10/06/20 UNITED CITY OF YORKVILLE TIME: 10:10:49 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 10/12/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104939 MIDWTAPE MIDWEST TAPE 99355409 09/08/20 01 DVDS 84-840-56-00-5685 18.74 INVOICE TOTAL: 18.74 * 99355460 09/08/20 01 AUDIO BOOKS 84-840-56-00-5683 39.99 02 DVDS 84-840-56-00-5685 101.20 INVOICE TOTAL: 141.19 * 99387124 09/15/20 01 AUDIO BOOKS 84-840-56-00-5683 34.99 INVOICE TOTAL: 34.99 * 99413023 09/22/20 01 CDS 84-840-56-00-5684 9.99 INVOICE TOTAL: 9.99 * 99413025 09/22/20 01 AUDIO BOOKS 84-840-56-00-5683 29.99 02 DVDS 84-840-56-00-5685 20.24 INVOICE TOTAL: 50.23 * CHECK TOTAL: 490.30 104940 PRAIRCAT PRAIRIECAT 7042 10/01/20 01 OCT-DEC 2020 PARTICIPATION FEE 82-820-54-00-5468 3,801.25 INVOICE TOTAL: 3,801.25 * CHECK TOTAL: 3,801.25 104941 RIVISTAS RIVISTAS SUBSCRIPTION SERVICES 11210 06/18/20 01 MAGAZINE SUBSCRIPTION RENEWALS 82-820-54-00-5460 1,479.21 INVOICE TOTAL: 1,479.21 * CHECK TOTAL: 1,479.21 104942 RJONEIL R.J. O'NEIL, INC.Page 8 of 12 82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 10/06/20 UNITED CITY OF YORKVILLE TIME: 10:10:49 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 10/12/20CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 104942 RJONEIL R.J. O'NEIL, INC. 00112740 09/28/20 01 HVAC REPAIR 82-820-54-00-5495 1,508.72 INVOICE TOTAL: 1,508.72 * CHECK TOTAL: 1,508.72 104943 THYSSEN THYSSENKRUPP ELEVATOR CORP 6000448911 06/18/20 01 ELEVATOR FIRE ALARM REPAIR 82-820-54-00-5495 499.00 INVOICE TOTAL: 499.00 * CHECK TOTAL: 499.00 104944 YOUNGM MARLYS J. YOUNG 091020 09/26/20 01 09/10/20 LIB MEETING MINUTES 82-820-54-00-5462 60.00 INVOICE TOTAL: 60.00 * 091420 09/29/20 01 9/14/20 MEETING MINUTES 82-820-54-00-5462 114.75 INVOICE TOTAL: 114.75 * 092920 10/02/20 01 9/29/20 MEETING MINUTES 82-820-54-00-5462 41.75 INVOICE TOTAL: 41.75 * CHECK TOTAL: 216.50 TOTAL AMOUNT PAID: 16,860.06Page 9 of 12 REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,610.10$ -$ 19,610.10 2,198.81$ 1,451.42$ 23,260.33$ FINANCE10,703.46 - 10,703.46 1,212.32 800.64 12,716.42$ POLICE114,249.25 2,792.93 117,042.18 828.23 8,598.20 126,468.61$ COMMUNITY DEV.19,119.70 - 19,119.70 2,169.17 1,421.70 22,710.57$ STREETS15,949.37 98.95 16,048.32 1,792.60 1,167.11 19,008.03$ WATER16,277.75 176.65 16,454.40 1,854.71 1,208.42 19,517.53$ SEWER8,903.09 - 8,903.09 994.47 640.68 10,538.24$ PARKS21,233.63 88.32 21,321.95 2,392.83 1,554.03 25,268.81$ RECREATION14,204.40 - 14,204.40 1,536.88 1,061.58 16,802.86$ LIBRARY15,335.65 - 15,335.65 1,193.40 1,150.65 17,679.70$ TOTALS255,586.40$ 3,156.85$ 258,743.25$ 16,173.42$ 19,054.43$ 293,971.10$ TOTAL PAYROLL293,971.10$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYSeptember 4, 2020Page 10 of 12 REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,900.00 - 3,900.00 - 298.35 4,198.35 ADMINISTRATION19,798.66 - 19,798.66 2,211.50 1,460.12 23,470.28 FINANCE10,870.14 - 10,870.14 1,214.19 801.91 12,886.24 POLICE117,987.26 5,577.11 123,564.37 547.75 9,153.88 133,266.00 COMMUNITY DEV.19,119.68 - 19,119.68 2,135.67 1,398.74 22,654.09 STREETS15,949.38 - 15,949.38 1,781.55 1,159.54 18,890.47 WATER17,027.75 - 17,027.75 1,902.00 1,240.82 20,170.57 SEWER8,903.10 - 8,903.10 994.47 640.68 10,538.25 PARKS21,233.62 184.99 21,418.61 2,392.46 1,553.77 25,364.84 RECREATION14,276.90 - 14,276.90 1,515.43 1,087.92 16,880.25 LIBRARY16,237.51 - 16,237.51 1,176.64 1,208.19 18,622.34 TOTALS266,212.34$ 5,762.10$ 271,974.44$ 15,871.66$ 20,073.41$ 307,919.51$ TOTAL PAYROLL307,919.51$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYSeptember 18, 2020Page 11 of 12 Library CC Check Register (Pages 1 ‐ 5)09/25/2020 $2,540.07 Library Check Register (Pages 6 ‐ 9)10/12/2020 16,860.06 Metlife ‐ Sept. 2020 Dental Ins.09/08/2020 526.83 Delage ‐ Aug. 2020 Copier Lease 09/08/2020 194.48 Delage ‐ Sept. 2020 Copier Lease 09/08/2020 194.48 Glatfelter Liability Ins. ‐Installment #9 09/08/2020 918.69 IPRF ‐ Oct. 2020 Workers Comp 09/08/2020 992.37 Lincoln Financial ‐Sept. 2020 Life Ins 09/22/2020 28.94 Menards ‐ Wipes 09/22/2020 83.76 Marlys Young ‐ 8/27/20 Meeting Minutes 09/22/2020 57.00 Nicor ‐08/02/20‐08/31/20 services 09/22/2020 734.90 TOTAL BILLS PAID: $23,131.58 DATE Bi‐weekly (Page 10)09/04/2020 17,679.70$ Bi‐weekly (Page 11)09/18/2020 18,622.34 TOTAL PAYROLL:$36,302.04 TOTAL DISBURSEMENTS:$59,433.62 PAYROLL YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, October 12, 2020 ACCOUNTS PAYABLE Page 12 of 12 % of Fiscal Year 8% 17% 25% 33% 42%Year-to-Date FISCAL YEAR 2021 ACCOUNT NUMBER DESCRIPTION May-20 June-20 July-20 August-20 September-20 Totals BUDGET % of Budget LIBRARY OPERATIONS REVENUES Taxes 82-000-40-00-4000 PROPERTY TAXES -351,569 27,832 31,873 298,065 709,338 739,047 95.98% 82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE -393,438 31,146 35,669 333,562 793,816 822,953 96.46% Intergovernmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 800 -831 614 -2,245 5,250 42.76% 82-000-41-00-4170 STATE GRANTS ----21,151 21,151 20,000 105.76% Fines & Forfeits 82-000-43-00-4330 LIBRARY FINES -1,072 -526 56 1,654 8,500 19.45% Charges for Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS -476 175 342 168 1,161 8,500 13.66% 82-000-44-00-4422 COPY FEES -3 -325 7 335 3,800 8.81% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 203 142 136 103 102 685 8,959 7.65% Miscellaneous 82-000-48-00-4820 RENTAL INCOME ------1,750 0.00% 82-000-48-00-4850 MISCELLANEOUS INCOME -324 --50 374 2,000 18.69% Other Financing Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 5,911 1,911 2,244 1,911 1,911 13,888 26,584 52.24% TOTAL REVENUES: LIBRARY 6,914 748,934 62,364 71,363 655,073 1,544,647 1,647,343 93.77% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 31,602 21,068 21,068 21,068 21,068 115,874 289,742 39.99% 82-820-50-00-5015 PART-TIME SALARIES 19,929 9,261 9,829 10,986 10,505 60,510 190,000 31.85% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,547 2,370 2,370 2,370 2,370 13,027 32,779 39.74% 82-820-52-00-5214 FICA CONTRIBUTION 3,886 2,264 2,307 2,396 2,359 13,211 35,952 36.75% 82-820-52-00-5216 GROUP HEALTH INSURANCE 10,625 9,593 9,007 4,655 4,561 38,443 76,764 50.08% 82-820-52-00-5222 GROUP LIFE INSURANCE 29 29 29 29 29 145 387 37.40% 82-820-52-00-5223 DENTAL INSURANCE 527 527 396 527 527 2,503 6,322 39.60% 82-820-52-00-5224 VISION INSURANCE 169 84 84 84 -422 1,012 41.67% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 333 -333 --666 750 88.77% 82-820-52-00-5231 LIABILITY INSURANCE 5,578 1,911 1,911 1,911 1,911 13,222 25,834 51.18% Contractual Services 82-820-54-00-5412 TRAINING & CONFERENCES ------3,000 0.00% 82-820-54-00-5415 TRAVEL & LODGING ------1,500 0.00% 82-820-54-00-5426 PUBLISHING & ADVERTISING -228 567 35 -830 2,500 33.20% 82-820-54-00-5440 TELECOMMUNICATIONS --609 420 4,127 5,156 7,200 71.61% 82-820-54-00-5452 POSTAGE & SHIPPING --7 5 239 252 750 33.56% 82-820-54-00-5460 DUES & SUBSCRIPTIONS 593 185 248 51 284 1,361 11,000 12.37% 82-820-54-00-5462 PROFESSIONAL SERVICES 3,865 986 1,771 210 4,511 11,342 40,000 28.35% 82-820-54-00-5466 LEGAL SERVICES ---338 -338 3,000 11.25% 82-820-54-00-5468 AUTOMATION 2,366 -4,105 503 37 7,011 20,000 35.06% 82-820-54-00-5480 UTILITIES --600 1,281 735 2,617 11,798 22.18% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE --2,195 462 4,436 7,092 50,000 14.18% 82-820-54-00-5498 PAYING AGENT FEES -1,556 589 --2,145 1,700 126.15% Supplies 82-820-56-00-5610 OFFICE SUPPLIES -311 69 144 438 962 8,000 12.03% 82-820-56-00-5620 OPERATING SUPPLIES -78 -152 532 762 4,000 19.04% 82-820-56-00-5621 CUSTODIAL SUPPLIES -895 1,028 306 1,636 3,864 7,000 55.21% 82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE ------2,000 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING --55 -81 135 2,000 6.77% 82-820-56-00-5675 EMPLOYEE RECOGNITION ------300 0.00% 82-820-56-00-5685 DVD'S ------500 0.00% 82-820-56-00-5686 BOOKS --106 --106 1,500 7.08% 2006 Bond 82-820-84-00-8000 PRINCIPAL PAYMENT ------75,000 0.00% 82-820-84-00-8050 INTEREST PAYMENT -10,119 ---10,119 20,238 50.00% UNITED CITY OF YORKVILLE FISCAL YEAR 2021 BUDGET REPORT For the Month Ended September 30, 2020 1 % of Fiscal Year 8% 17% 25% 33% 42%Year-to-Date FISCAL YEAR 2021 ACCOUNT NUMBER DESCRIPTION May-20 June-20 July-20 August-20 September-20 Totals BUDGET % of Budget UNITED CITY OF YORKVILLE FISCAL YEAR 2021 BUDGET REPORT For the Month Ended September 30, 2020 2013 Refunding Bond 82-820-99-00-8000 PRINCIPAL PAYMENT - - - - - - 610,000 0.00% 82-820-99-00-8050 INTEREST PAYMENT - 60,925 - - - 60,925 121,850 50.00% TOTAL FUND REVENUES 6,914 748,934 62,364 71,363 655,073 1,544,647 1,647,343 93.77% TOTAL FUND EXPENDITURES 83,048 122,390 59,284 47,931 60,385 373,037 1,664,378 22.41% FUND SURPLUS (DEFICIT) (76,134) 626,544 3,080 23,431 594,688 1,171,610 (17,035) LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 3,500 1,500 7,900 17,900 16,050 46,850 50,000 93.70% 84-000-45-00-4500 INVESTMENT EARNINGS 16 15 17 14 17 79 500 15.84% 84-000-48-00-4850 MISCELLANEOUS INCOME - 26 - - - 26 - 0.00% TOTAL REVENUES: LIBRARY CAPITAL 3,516 1,541 7,917 17,914 16,067 46,955 50,500 92.98% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - - - - - 3,500 0.00% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 1,326 - - - 1,326 15,000 8.84% 84-840-56-00-5683 AUDIO BOOKS - 155 271 40 190 656 3,500 18.75% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - 16 - - 14 30 500 6.00% 84-840-56-00-5685 DVD'S - 420 361 25 239 1,045 3,000 34.83% 84-840-56-00-5686 BOOKS - 1,046 404 2,999 - 4,448 50,000 8.90% TOTAL FUND REVENUES 3,516 1,541 7,917 17,914 16,067 46,955 50,500 92.98% TOTAL FUND EXPENDITURES - 2,963 1,036 3,064 443 7,506 75,500 9.94% FUND SURPLUS (DEFICIT)3,516 (1,422) 6,880 14,851 15,624 39,449 (25,000) 2 September YTD % of FY 2021 Actual Actual Budget Budget YTD Actual % Change LIBRARY OPERATIONS FUND (82) Revenues Property Taxes 631,627$ 1,503,154$ 96.2% 1,562,000$ 1,434,295$ 4.80% Intergovernmental Personal Property Replacement Tax -$ 2,245$ 42.8% 5,250$ 2,426$ -7.45% State Grants 21,151 21,151 105.8% 20,000 21,151 0.00% Total Intergovernmental 21,151$ 23,396$ 92.7% 25,250$ 23,577$ -0.77% Library Fines 56$ 1,654$ 19.5% 8,500$ 3,586$ -53.89% Charges for Services Library Subscription Cards 168$ 1,161$ 13.7% 8,500$ 4,911$ -76.36% Copy Fees 7 335 8.8% 3,800 1,720 -80.54% Program Fees - - 0.0% - 58 -100.00% Total Charges for Services 175$ 1,496$ 12.2% 12,300$ 6,689$ -77.64% Investment Earnings 102$ 685$ 7.6% 8,959$ 4,688$ -85.38% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements -$ -$ 0.0% -$ -$ 0.00% Rental Income - - 0.0% 1,750 375 -100.00% Miscellaneous Income 50 374 18.7% 2,000 2,404 -84.45% Transfers In 1,911 13,888 52.2% 26,584 13,079 6.19% Total Miscellaneous & Transfers 1,961$ 14,262$ 47.0% 30,334$ 15,857$ -10.06% Total Revenues and Transfers 655,073$ 1,544,647$ 93.8% 1,647,343$ 1,488,692$ 3.76% Expenditures Library Operations 60,385$ 373,037$ 22.4%1,664,378$ 387,671$ -3.77% 50 Salaries 31,573 176,384 36.8% 479,742 185,334 -4.83% 52 Benefits 11,757 81,638 45.4% 179,800 73,746 10.70% 54 Contractual Services 14,368 38,142 25.0% 152,448 42,030 -9.25% 56 Supplies 2,686 5,830 23.0% 25,300 5,555 4.95% 99 Debt Service - 71,044 8.6% 827,088 81,006 -12.30% Total Expenditures and Transfers 60,385$ 373,037$ 22.4% 1,664,378$ 387,671$ -3.77% Surplus(Deficit) 594,688$ 1,171,610$ (17,035)$ 1,101,021$ *September represents 42% of fiscal year 2021 YORKVILLE PUBLIC LIBRARY STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS For the Month Ended September 30, 2020 * Fiscal Year 2020 For the Month Ended September 30, 2019 May June July August September October November December January February March April2020 2020 2020 2020 2020 2020 2020 2020 2021 2021 2021 2021Library Operations Old Second $ 321,123 $ 629,168 $ 588,982 $ 575,506 $ 874,784 Building Development FeesOld Second 123,389 123,967 123,713 120,664 146,038 Library Operations IMET * 4,126 4,126 4,126 4,126 4,126 Library Operations Illinois Funds 236,679 236,766 236,816 236,848 258,024 Total: $ 685,315 $ 994,026 $ 953,637 $ 937,144 $ 1,282,972 $ - $ - $ - $ - $ - $ - $ - * RestrictedPAYROLL1ST PAY PERIOD19,794$ $ 17,836 $ 17,494 $ 18,360 $ 17,830 2ND PAY PERIOD19,653 17,277 18,230 18,459 18,622 3RD PAY PERIOD 19,667 - - - - Total 59,113$ 35,113$ 35,724$ 36,819$ 36,452$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of September 30, 2020FISCAL YEAR 2021 DATE: 10/06/2020 UNITED CITY OF YORKVILLE PAGE: 1TIME: 13:14:47 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2021 ACTIVITY THROUGH FISCAL PERIOD 05PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2020 BEGINNING BALANCE 49,444.29 AP-200525MB 05/19/2020 13 BREAKOUT-EDU KIT REFUND FIRST NATIONAL BANK 900088 052520-E.TOPPER-B 160.88 _________________________________ TOTAL PERIOD 01 ACTIVITY 0.00 160.8802 AP-200625MB 06/16/2020 101 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900090 062520-E.TOPPER-B 47.49 GJ-200630LB 07/02/2020 05 June 2020 Deposits 196.19 _________________________________ TOTAL PERIOD 02 ACTIVITY 47.49 196.1903 AP-200713 07/07/2020 01 BOOKS BAKER & TAYLOR 104898 2035272564 673.42 07/07/2020 02 BOOKS BAKER & TAYLOR 104898 2035278024 554.19 AP-200725M 07/16/2020 213 AMAZON-ROCKING CHAIR FIRST NATIONAL BANK 900092 072520-E.TOPPER 44.99 07/16/2020 214 AMAZON-ADDRESS LABELS, FIRST NATIONAL BANK 900092 072520-E.TOPPER 76.36 07/16/2020 215 AMAZON-ELECTRONIC KEYBOARD FIRST NATIONAL BANK 900092 072520-E.TOPPER 82.99 07/16/2020 216 AMAZON-GAMES, CARDS FIRST NATIONAL BANK 900092 072520-E.TOPPER 36.93 07/16/2020 217 AMAZON-SENSORY BALL FIRST NATIONAL BANK 900092 072520-E.TOPPER 14.99 07/16/2020 218 THERAPY SHOPPE-FIDGETS FIRST NATIONAL BANK 900092 072520-J.WEISS 105.61 07/16/2020 219 FOXY'S ICE CREAM-16 $5.00 GIFT FIRST NATIONAL BANK 900092 072520-J.WEISS 80.00 07/16/2020 220 ROSATIS-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 221 PARMA-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 222 STARBUCKS-SUMMER READING GIFT FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 20.00 07/16/2020 223 GRACE COFFEE-SUMMER READING FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 10.00 GJ-200731LB 08/02/2020 03 July 220 Deposits 1,216.44 _________________________________ TOTAL PERIOD 03 ACTIVITY 1,779.48 1,216.4404 AP-200825M 08/19/2020 165 AMAZON-BOOKS, JUMPER CABLES, FIRST NATIONAL BANK 900093 082520-E.TOPPER 678.01 08/19/2020 166 AMAZON-ALEXA SPEAKER FIRST NATIONAL BANK 900093 082520-E.TOPPER 39.99 08/19/2020 167 AMAZON-SUPPLY CASE FIRST NATIONAL BANK 900093 082520-E.TOPPER 22.73 08/19/2020 168 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900093 082520-E.TOPPER 49.99 08/19/2020 169 DOLLAR TREE-SUMMER READING FIRST NATIONAL BANK 900093 082520-J.WEISS 12.50 08/19/2020 170 TARGET-SUMMER READING GIFT FIRST NATIONAL BANK 900093 082520-J.WEISS 25.00 GJ-200831LB 09/01/2020 05 Aug 2020 Deposits 4,708.14 _________________________________ TOTAL PERIOD 04 ACTIVITY 828.22 4,708.1405 AP-200914 09/08/2020 01 BOOKS BAKER & TAYLOR 104920 2035371948 658.84 09/08/2020 02 BOOKS BAKER & TAYLOR 104920 2035383645 676.99 09/08/2020 03 BOOKS BAKER & TAYLOR 104920 2035405495 536.18 09/08/2020 04 BOOKS BAKER & TAYLOR 104920 2035418721 436.93 09/08/2020 05 BOOKS BAKER & TAYLOR 104920 2035422067 467.45 09/08/2020 06 BOOKS BAKER & TAYLOR 104920 2035428949 293.26 09/08/2020 07 BOOKS BAKER & TAYLOR 104920 20359395078 303.11 _________________________________ TOTAL PERIOD 05 ACTIVITY 3,372.76 0.00 TOTAL ACCOUNT ACTIVITY 6,027.95 6,281.65 ENDING BALANCE 49,697.99 GRAND TOTAL 0.00 49,697.99 TOTAL DIFFERENCE 0.00 49,697.99 LIBRARY DIRECTOR REPORT—September 2020 Summary: We continue to provide library service now with a return to normal hours as of Monday, October 5th apart from remaining closed on Sundays. We are keeping a tally of the number of patrons coming in after 5pm and so far, it has been slow. Facilities Management: We continue to have problems with the HVAC system, especially the Chiller. When the temperature drops at night, it shuts off but does not come back on the next day leaving the building hot and stuffy. Staff has been turning the Chiller switch back on. Our HVAC technician will be contacting the manufacturer to figure out a solution. Negotiated with RJ O’ Neil to have some of our invoices adjusted especially on the service call fees. Invoices were adjusted and submitted for payment. New contracts have been received for Board review. Quarterly elevator maintenance completed. The Physical Facilities Committee met on September 10, 2020 about the HVAC system. Grants: Completed 2 grants and submitted to the State. One is for PPE ($500) and the second one is for Back to Books ($4,600) on the topic of Equity, Diversity, and Inclusion (EDI). The Per Capita Grant has been received in the amount of $21,151.25. Mobile App: Worked with Prairie Cat for the implementation of a Mobile App for YPL. It is now active. Search the App Store under Prairie Cat to download the app. Presentation will be forthcoming at a future Board meeting. Public Relations: Worked with the Park District to submit a Scarecrow for the Scarecrow Walk. Thanks to Jennette Weiss and Sharyl Iwanski for their work on the Scarecrow including the suspenders made of library cards. Press release sent to the Kendall Record with the change of hours. Cedarhurst and Heritage Woods were contacted to inquire how we could promote library service at their facilities. Met with Police Chief Jensen on September 9, 2020. Website Redesign: Worked with Weblinx to obtain a proposal for our web design being presented at the October 12, 2020 Board meeting. Adult Virtual Programming: Threads 7 Friends 10 Lunch Bunch 7 Men’s Book Club 7 Creative Writing 12 Citizens Academy 52 Attendance 95 Children’s Virtual Programming: Story times-Continue via Zoom weekly. We will try to host 2 in person session a month at the library as a trial with limited attendance. 3 D Printer—Video on the You Tube channel instructing kids how to design something to be printed on the 3D printer. Item is sent to YPL and then printed for pick up. Facebook Statistics: Drop-in Story times 30 Likes 358 Views Crafts to Go 47 Likes (180 crafts kids created) Facebook Totals 136 likes, 358 views Twitter 4 posts 5 Likes You Tube Totals: (3 D Printing) 18 views Read to End Racism 47 Likes Hispanic Heritage Month 12 Likes Museum Passes 4 Children’s Programs: Drop-In Storytime (at the Library) 7 Book Clubs at the Library: Grades 1-2 8 Grades 3-5 10 Pre-Teen 7 Teen Advisory Group (TAG) 4 Staff: An all staff meeting was held after hours on Friday, September 25, 2020. Afterwards, staff racked leaves to clear the back of the Library pathway. Library Operations- Managers met on September 16, 2020 and decided that performance evaluations for staff would cover the period of June 2020-June 2021.As instructed by RAILS we have gone back to a 7 day quarantine of all materials (up from 5 days). Friends: Continue to meet at the Library and are interested in the Landscaping project. Computer Use Adult 170 YA 33 Youth NA Database Use: Ancestry 121 Gale 23 E-book Use Omni E-Book 787 E-Audio 421 (257 Users) E-Read IL 23 E-Book Audio 75 (29 Users) Circulation Check Ins 6,265 New Patrons Added 53 New Items Added 388 Library Cards 53 Curbside Service: Pick Ups 70 Homebound Delivery 1 Patron Count: 3,491 YORKVILLE STATISTICS FOR FY21 PrairieCat All Transacti ons web renewals checkout s+ renewals checkout s renewals all holds placed holds filled checkins Items lent to other libraries Items borrowe d from other libraries Items to Reciproc al Borrower s atYorkvill e Items added Patrons added MAY 641 0 24 13 11 0 0 617 0 0 0 413 10 JUNE 7,303 128 2,095 1,967 128 528 1,756 2,924 96 275 31 269 12 JUL 10,324 457 4,704 4,451 253 285 2,110 3,224 814 1,548 97 324 34 AUG 12,723 744 5,498 5,321 177 381 2,005 4,839 698 1,547 241 313 46 SEP 12,163 796 5,469 5,258 211 348 2,111 4,235 732 1,618 178 388 53 OCT NOV DEC JAN FEB MAR APR Totals ANCESTRY GALE E-READ IL OMNI OCLC SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 0 0 0 0 92 80 52 1210 480 330 0 0 0 JUN 0 0 0 0 45 63 45 1133 436 328 1 0 0 JUL 51 24 5 42 45 77 37 923 506 301 0 10 7 AUG 283 154 3 21 36 51 32 923 468 280 1 10 4 SEP 121 23 2 15 23 75 29 787 421 257 0 12 7 OCT NOV DEC JAN FEB MAR APR Totals ATTENDANCE FY21 PATRON COUNT ADULT COMPUT ER USE ADULT PROG. ADULT PASSIVE ADULT VIRTUAL PROG ADULT SUMMER READING KIDS COMPUT ER USE SUMMER READING KIDS KIDS PROG. KIDS PASS. PROG KIDS VIRTUAL PROG.YA PROG. MAY 0 46 796 views JUN 0 46 676 views JUL 1300 140 46 33 22 72 5 30 779 views AUG 3131 201 45 17 34 165 680 views 1 SEP 3491 OCT NOV DEC JAN FEB MAR APR Yorkville Public Library 902 Game Farm Road Yorkville, IL 60560 www.yorkville.lib.il.us Company Contact Information Company Information: Weblinx, Incorporated 165 Kirkland Circle Oswego, IL 60543 FEIN #: 30 - 0013684 www.weblinxinc.com | www.weblinx.com Contact Information: Theresa Kuhl, Sales Manager T: 630.551.0334 x111 E: theresa@weblinxinc.com Company Overview Weblinx Incorporated (“Weblinx”), an Illinois Corporation established in 2001, is an established leader in providing web design and digital marketing solutions. Our mission is developing unique websites that create brand awareness and connect to your audience. Your website should speak clearly and easily guide visitors to the information they seek. We understand what it takes to build a successful website. The most prominent benefit of working with Weblinx is our knowledge of userprominentbenefitofworkingwithWeblinxisourknowledgeofuser experience design. We use leading industry technology to create interactive and professional websites. We have developed over 1,000 professional websites since our founding. We stand behind our product. We believe in building client relationships that last a lifetime of the business. Product Overview Yorkville Public Library is interested in enhancing its web presence and ability to effectively communicate the organization’s vision. To help meet Yorkville Public Library’s current objectives, Weblinx will design an attractive responsive website to communicate the library’s brand essence. The website will serve as a powerful business tool that will assist in the development, expansion and maintenance of the organization. Management Team Andy Clements (Chief Executive Officer): Andy has over 20 years of experience in designing websites and has a Master's Degree in Business Administration with an emphasis in Operations and Technology from Aurora University. He is an Instructor at Waubonsee Community College and is involved with a great number of community service projects. Andy started the company in 1997. Theresa Kuhl (Sales and Marketing Manager): Theresa has over 30 years of experience in sales and sales management, with a Bachelor of Arts degree in Journalism and Mass Communication from the University of Iowa. She has worked in advertising sales for both print and broadcast media, and enjoys partnering with clients to greatly enhance their digital marketing efforts. Theresa has been with Weblinx for 15 years. Joe Chavez (Project Manager): Joe has over 15 years experience in website and graphic design and has been with Weblinx for over 10 years. He is a graduate of Columbia College Chicago with a Bachelors Degree in Music Business Management and a minor in Web Design. Joe specializes in creating a unique vision and helping the customer achieve their goals. Rick Pawela (Art Director): Rick is an International Award Winning Interactive Designer and a graduate of Columbia College Chicago with his Bachelor’s Degree in Interactive Media Design. Rick plays a critical role in creating graphics that leave a memorable impression through the use of Animation and Motion Graphics techniques. Rick also has been with Weblinx for over 15 years. Weblinx has a team of 15 digital marketing specialists ranging from front-end developers, back-end developers, graphic designers, content developers, social media managers, and marketing consultants. The work defined within this proposal will be conducted by Weblinx employees. No sub-contractors are used in the consultation and development of our custom websites. Normal business hours are Monday through Friday from 8 AM to 5 PM. In case of an emergency, a 24-hour hotline is available at 630-551-0334, ext 218. Project Goals 1. Portray an eye-catching, inviting, and engaging brand to visitors of all ages by presenting the Yorkville Public Library in a professional and attractive manner. 2. Allow patrons of the Yorkville community to quickly and easily find information about the library’s key services on a 24/7 basis through the use of clear and intuitive user paths and responsive web design. 3. Foster community awareness and create an ongoing dialogue with library patrons through an online connection to library services, events, and initiatives.and initiatives. 4. Provide an easy method of updating content through a flexible, secure, and user-friendly Content Management System with training for Yorkville Public Library staff. 5. Enhance the library’s visibility, build trust and credibility with visitors to the site, and become a useful reference tool to best serve the library community. Relevant Work DOLTON PUBLIC LIBRARY DISTRICT www.doltonpubliclibrary.org ELLA JOHNSON MEMORIAL PUBLIC LIBRARY DISTRICT www.ellajohnsonlibrary.org Relevant Work FREEPORT PUBLIC LIBRARY www.freeportpubliclibrary.org HODGKINS PUBLIC LIBRARY www.hodgkinslibrary.org INDIAN TRAILS PUBLIC LIBRARY DISTRICT www.indiantrailslibrary.org MARSHALLTOWN PUBLIC LIBRARY www.marshalltownlibrary.org Relevant Work MATTESON AREA PUBLIC LIBRARY DISTRICT www.mapld.org ORLAND PARK PUBLIC LIBRARY www.orlandparklibrary.org PLANO PUBLIC LIBRARY DISTRICT www.planolibrary.info OSWEGO PUBLIC LIBRARY DISTRICT www.oswego.lib.il.us Relevant Work TOWN AND COUNTRY PUBLIC LIBRARY DISTRICT www.elburn.lib.il.us VILLA PARK PUBLIC LIBRARY www.vppl.info WAUKEGAN PUBLIC LIBRARY www.waukeganpl.org WEST CHICAGO PUBLIC LIBRARY DISTRICT www.wcpld.info Project Management Weblinx has the experience and personnel to see that the project is completed in a timely fashion. Joe Chavez, our Project Manager, and Rick Pawela, our Art Director, will organize the distribution of work to the Weblinx design team. A staff designer will be selected to create the Yorkville Public Library’s initial custom home page design concepts. Theresa Kuhl, Sales Manager, will work directly with Yorkville Public Library to communicate project status updates to ensure all milestone goals are being met during the four phases of the project. Input meetings will be conducted to provide library staff with project status updates and get feedback. Upon project initiation,a timeline will be presented to Yorkville Public Library highlighting the important milestones for the project. An initial project planning and discovery meeting will be scheduled at the preference of Yorkville Public Library and all parties involved. This discovery meeting will address the following: definition of project scope, usability review, site improvement recommendations, and further clarification of the design project brief. The Weblinx creative team will work with Yorkville Public Library to develop an appropriate process. The process will be developed in collaboration with library staff to achieve effective deliverables in a clear and concise manner. Our Process Phase 1:Full Custom Design, Revisions, and Site Interactivity – Following the project kick-off and discovery meeting, Weblinx will offer custom desktop and mobile home page design concepts from a staff designer using responsive web design for scalable viewing on portable devices. The design concepts will be based on the information gathered and priorities established during the project discovery meeting with the Yorkville Public Library staff, and through careful review and discussion of the project creative brief. A typical design will go through an extensive revision process before the final design is achieved.Custom desktop and mobile internal page designs willdesignisachieved.Custom desktop and mobile internal page designs will be completed following home page graphics approval and a consistent theme will be carried throughout the website. Our Process Phase 2: Full Content Integration to Include Client Customizations – After the static designs have been approved, Weblinx will take the graphics and build the custom code for the site. Weblinx will assist Yorkville Public Library with building the internal pages of the website with the migration of existing content and customer edited new content. Additional functionality and customizations will be implemented at this time. Weblinx will build up to 20 website pages, and a demo site will be created and sent to Yorkville Public Library for review and feedback. Our Process Phase 3: Training, Site Enhancements and Testing – Following the build of the website, Weblinx will train the Yorkville Public Library staff members on how to use the WordPress Content Management System and all associated plug- in technology. Weblinx will work closely with the Yorkville Public Library staff to make enhancements to the existing areas of the website for improvement of the formatting and overall look. Weblinx engages in extensive beta testing and editing throughout this phase by running the site through automated tools and manually checking to ensure all functionality is working per our high performance standards. The site will be cross-platform browser tested to ensure compatibility on a widesitewillbecross-platform browser tested to ensure compatibility on a wide variety of displays, devices, and operating systems prior to launch. We have developed code that is future-proof to combat future device changes. Our Process Phase 4: Final Review and Project Completion – Customer completes a final review and approves the website for public launch. Weblinx makes final edits and continues to test the site prior to launch. Following the website launch, Weblinx administers the following optimization strategies to ensure top search engine rankings and performance: Unique ALT Tags, Page Titles, Meta Descriptions, Live Text Navigation, Section 508 Accessibility Compliance, Website Speed Optimization, XML Sitemap Creation, and SSL Page Encryption (https) with Hosting Plan. The Yorkville Public Library website is subject to an additional 30 days of monitoring andPublicLibrarywebsiteissubjecttoanadditional30daysofmonitoringand link testing by the Weblinx team. Scope Summary Yorkville Public Library’s digital marketing deliverables will consist of the following components: •Creative Brief to Be Reviewed with Yorkville Public Library •Make Layout (User Experience) Recommendations for Site Based on Evaluation of Current User Journeys and Best Design Practices •Custom Desktop and Mobile Home Page Design Concepts with Design Revisions •Custom Desktop and Mobile Internal Page Design Concepts with Design Revisions •Code Website Utilizing Responsive, User-Centered Design Approach w/AMP Elements for Quick Load Time •PWA (Progressive Web Application) Code for Native, App-like User Experience to Cross-Platform Web ApplicationsApplications •Integrate WordPress Content Management Solution (Version 5.5) and All Associated Plug-in Technology - The WordPress CMS is Open Source and based on PHP and MySQL, and has many features including plug-in architecture and a template system. All navigation is automated based on simple selection criteria. New pages can be added at any time and edited through the use of a page content editor. This editor can be customized and will be structured to meet Yorkville Public Library’s specific needs. For instance, permissions may be set up so that staff members may submit to a supervisor for approval prior to publishing. The Yorkville Public Library staff will have the ability to edit pages, post current news releases, announcements, PDF documents, links, and highlight important text live from the frontend with a minimum of five (5) concurrent users using browser based administration. •Use Appropriate Navigation for the Website (Dropdowns, Sticky, Mega Menu, Breadcrumbs, etc.) Scope Summary Cont. •Create Rotating Events Banner on Home Page of Website w/Auto Expire Content •Prominent Catalog and Website Site Search Feature •Emergency Notifications Alert Banner •Digital Resources Library •Online Form Building and Survey Tool + Build All Online Forms for the Site •Link to Third Party Systems (Evanced, PrairieCat, etc.) •Build Up to 20 Website Pages •Social Networking Site Links (FB,LI,etc.)•Social Networking Site Links (FB,LI,etc.) •Implement Google Analytics To Monitor Website Statistics •Implement Organic SEO Strategies To Assist with Search Engine Placement •Implement Website Page Speed Optimization Strategies to Increase Image Load Time (WordPress Smush Image Compression, WordPress Super Cache, HTTP/2 Support, Auto Generate WebP Images, Lazy Load Images, Concatenate & Compress CSS and JavaScript, if Required) •Test Site for Optimum Performance Prior to Launch Using Google PageSpeed Insights and Lighthouse Tools Scope Summary Cont. •Engage In Extensive Cross Platform Testing in Beta Environment to Ensure Site Works Across All Web Browsers, Operating Systems and Screen Resolutions ((Chrome 78+, Firefox 71+, Safari 12+, Edge 78+, Opera 63+, IE 11), Incompatible and Legacy Browsers (Windows 7+, iOS 12+, iPadOS 13+, macOS 10.12+, and Linux as Needed) •WCAG 2.1 Level AA Accessibility Compliance Standards Used - Weblinx builds all websites in compliance with Section 508 of the Americans with Disabilities Rehabilitation Act. This compliance is directly responsible for and meets all Federal government agency web accessibility guidelines. To achieve this end we provide descriptive and blank ALT Tags for all images, text/descriptions for audio/video files, text based menus, TH tags / SCOPE tags on tables, appropriate header tags, use role/aria parameters, use screen-reader only labels, and use em/rem units to ensure theme is navigable by keyboard alone. Weblinx will train the City of Ephrata staff on how to keep the site within these guidelines.Weblinx will test the site with Pa11y and AChecker prior to launch to ensure fulltheseguidelines.Weblinx will test the site with Pa11y and AChecker prior to launch to ensure full compliance. •Train the Yorkville Public Library Staff on Open Source Content Management System and All Associated Plug-in Usage (2 Hours) With Supporting Documentation Provided •Launch One Responsive and ADA Compliant Website for Yorkville Public Library •Continue to Monitor and Link Test the Yorkville Public Library Site Following Launch (30 Days) Project Work Plan and Fees Phase 1 (Typically 4 - 6 Weeks) – Design the Yorkville Public Library website with Weblinx user experience design team. •Creative Brief Review and Project Discovery •User Experience Design Review and Recommendations •Custom Desktop and Mobile Home Page Designs w/Design Revisions •Desktop and Mobile Internal Page Designs w/Design Revisions •Provide Detailed Project Schedule to Client Phase 1 Investment: $720Phase 1 Investment: $720 Project Work Plan and Fees Phase 2 (Typically 6 – 8 Weeks) – Customize content to customer approved design to include: •Code Website Utilizing Responsive Design •WordPress CMS Integration (Version 5.5) •Use Appropriate Navigation •Home Page Rotating Events Image Area w/Auto Expire Content •Prominent Catalog and Website Search Feature •Emergency Notifications Alert Banner •Digital Resources Library •Form Building and Survey Tool + Build All Online Forms •Third Party System Links As Required Build Up to 20 Website Pages•Build Up to 20 Website Pages •Link to Social Networking Sites •Google Analytics Integration •Section 508 and WCAG 2.1 Level AA Accessibility Compliance Standards Used •Usability Testing •Working Demo Provided in Beta Environment Phase 2 Investment: $4,680 Project Work Plan and Fees Phase 3 (Typically 2 Weeks) – Train Yorkville Public Library staff on the WordPress CMS and associated plug-in toolset and provide supporting documentation. Work with client to make all necessary enhancements to formatting and overall look. Test site on multiple browsers and operating systems. Troubleshoot any questions posed by client during testing and revision process. Phase 4 (Typically 1 Week) – Customer sign-off upon completion. CMS and document management training continues if required. Submission and optimization to Search Engines to include: •Page Redirects Setup •Testing Continues •Unique Page Titles and ALT Tags •Meta Descriptions •Live Text Navigation •XML Sitemap Creation •Implement Organic SEO Strategies To Assist with Search Engines •Implement Organic SEO Strategies To Assist with Search Engines •Website Speed Optimization Strategies Implemented / Google PageSpeed Insights and Lighthouse Performance Testing •Run Site Through Pa11y and AChecker to Ensure Compliance •Launch One Responsive & ADA Compliant Website Phase 3 & 4 Investment: $1,200 Total Project Investment: $6,600 Project Timeline for Completion: 13 - 17 Weeks Additional and Optional Fees Web Hosting - Annual Fee (see www.myweblinx.net for more information on Weblinx web hosting plans) Weblinx will provide Yorkville Public Library with a hosting plan that meets your organization’s specific needs. Our servers are leased through Softlayer, a secure IBM facility with 24/7 accountability (see www.Softlayer.com). Weblinx servers are linked to the best network in the industry with unrivaled connectivity and an array of Tier One Providers that sets them apart. The robust network and infrastructure guarantees maximum up time and superior performance. This includes six 2 megawatt back-up power generators, over 3,000 tons of cooling capacity, 13 separate fiber ring connectivity and up to OC-192 connection. Daily Website Backups Annual Technical Support and Site Maintenance Starting at $300/year $120/year Annual Technical Support and Site Maintenance As Needed Basis 10 Hours Per Year 20 Hours Per Year Hourly Rates Programming / Training Front End Development Search Engine Marketing Services Video, Audio, or Animated Enhancements Web Design or Graphic Design Services Professional Copywriting / Copy Editing (SEO–Friendly) Social Media Management $120/hour $100/hour $85/hour $125/hour $120/hour $120/hour $120/hour $120/hour $120/hour $100/hour References Marshalltown Public Library Sarah Rosenblum, Library Director 105 West Boone Street Marshalltown, IA 50158 T: 641.754.5780 E: srosenblum@marshalltown-ia.gov www.marshalltownlibrary.org Client Since 2017 Oswego Public Library District Sarah Skilton, Library Director 32 W. Jefferson Street Oswego, IL 60543Oswego, IL 60543 T: 630.554.3150 E: sskilton@oswego.lib.il.us www.oswego.lib.il.us Client Since 2003 Plainfield Public Library District Lisa Pappas, Library Director 15025 S. Illinois Street Plainfield, IL 60544 T: 815.436.6639 E: lpappas@plainfieldpubliclibrary.org www.plainfield.lib.il.us Client Since 2008 Terms and Conditions Standard Payment Plan: A 25% deposit in the amount of $1,650 will be due to initiate the project. The remaining balance of $4,950 be invoiced over three installments, in the amount of $1,650 due per installment. If hosting with Weblinx, the annual web hosting fee of $300 will be invoiced following the launch of the new website. Payments may be made payable to Weblinx, Inc. Default of Payment. In the event of default of payment, customer agrees to pay all cost of collection, including a reasonable attorney’s fees. Venue for litigation arising between the parties to enforce the terms of this agreement shall be fixed in the 16 th Judicial Circuit, Kendall County, Illinois. 30-Day Grace Period. Weblinx will administer up to 2 hours of standard text and photo changes on website up to 30 days following site launch.Layout,programmingchangesonwebsiteupto30daysfollowingsitelaunch.Layout,programming changes, or page additions will require an additional fee. Deliverable Ownership.Yorkville Public Library will own all rights to the content and source code of the website. Work. Weblinx will take responsibility for the quality and timeliness of the work produced. If the actual duration of the work exceeds the estimated number of hours allotted to complete the work, Weblinx has the right to review the project scope and additional fees may apply. Let’s Get Started Expiration. There is a 30-day rate lock on this agreement, from the date indicated below. After this period of time, Weblinx has the right to alter fees based on the going rates for service. Hold Harmless / Indemnification. The customer agrees it will indemnify and hold harmless Weblinx from and against all losses, claims, suits or other legal expenses of any nature imposed upon or brought against them by reason of any act of omission by customer/client or its agent or employees in the course of performing the work of providing the services that are the subject of this contract. Any losses will be limited to the amount of the work order/proposal. Customer has caused this agreement to be effective as of the date indicated below. Please authorize this page and return to Weblinx,Inc.via mail,e-mail,or fax toPleaseauthorizethispageandreturntoWeblinx,Inc.via mail,e-mail,or fax to 630.551.0353. Thank you for your business. 10/5/2020 Yorkville Public Library 902 Game Farm Road Yorkville, IL 60560 For Yorkville Public Library: _______________________________________________ Signature and Date Theresa Kuhl, Sales Manager WEBLiNX, INCORPORATED 165 Kirkland Circle Oswego, Illinois 60543 For WEBLiNX: ____________________________________________ Signature and Date Semi-Annual PM Agreement October 5, 2020 SUBMITTED TO Yorkville Public Library, 902 Game Farm Rd, Yorkville, IL 60560 SUBMITTED BY Kevin Baumann Account Executive kevin@rjoneil.com R.J. O’Neil, Inc. 1125 S. Lake St., Montgomery, IL 60538 Page | 2 PLANNED MAINTENANCE AGREEMENT R.J. O’Neil, Inc. will bring every piece of mechanical equipment quoted in Section C up to our operating standards. These services are more completely described in Section D (Service Scope of Work) and will be performed during regularly scheduled maintenance calls throughout the year at the frequencies indicated in Section A (Preventative Maintenance Schedule) Yorkville Public Library will receive the following benefits as a Maintenance Agreement Customer: • Preferential service labor and material rates will be provided over non-maintenance agreement customers and is available 24 hours a day, 365 days a year. • Operating Instructions will be reviewed with the customer to enhance the efficiency of the equipment and to improve the environmental conditions. • A completed copy of the Service Report will be provided after all service calls identifying the scope of work performed and any recommendations for improving the operation of the equipment. • Discounted Labor Rate of $125.00 an hour. A. Preventative Maintenance Schedule R.J. O’Neil Inc. proposes the following maintenance schedule. This can be revised to your request. Time of Year Service Equipment Spring Operational Inspection & Cleaning Operational Inspection & Coil Cleaning Filter Replacement & Inspection Operational Inspection & Cleaning Start-Up / Operational Inspection & Cleaning Hot Water Boilers (2) Split Systems (2) Air Handler Water Heater Chiller Summer Fall Operational Inspection & Cleaning Operational Inspection & Coil Cleaning Operational Inspection & Coil Cleaning Filter Replacement & Inspection Operational Inspection & Cleaning Shut-Down Chiller / Operational Inspection & Cleaning Hot Water Boilers (2) Chiller Split Systems (2) Air Handler Water Heater Chiller Winter B. Preventative Maintenance Program Pricing (“Services Fees”) Service Fees Year 1 Year 2 Year 3 Year 4 Year 5 Annual Price $4,390.00 Visits Per Year 2 Visits Client agrees to pay R.J. O’Neil, Inc. $4,390.00 per year for one year, payable at $2,195.00 semi-annually as R.J. O’Neil’s fee for the R.J. O’Neil, Inc. Service program described in the Equipment Inventory and Service sections. Upon commencement of this agreement, the first semi-annual invoice will be issued and payable within 30 days. Subsequent invoices are payable according to the terms outlined in the Terms and Conditions. ACCEPTED: YORKVILLE PUBLIC LIBRARY ACCEPTED: R.J. O’NEIL INC. By: By: Date: Date: C. Equipment Inventory Page | 3 Item Make Model No. Serial No. Description/Location Service Frequency Boiler #1 Raypak H9-20002A 0605250758 Hot Water Boiler Mechanical Room Semi-Annual Boiler #2 Raypak H9-20002A 0605250759 Hot Water Boiler Mechanical Room Semi-Annual Chiller McQuay AGS170CS27-ER10 STNU060300243 Chiller Outside Semi-Annual Split System AC/Furnace York AHP60D3XH21A A0K6907275 Split System AC/Furnace Outside Semi-Annual Split System AC/Furnace York AHP60D3XH21A A0K6907265 Split System AC/Furnace Outside Semi-Annual Air Handler Johnson Marcraft M12850-AHU1- DM0PS000W1 Air Handler Server Room Semi-Annual Water Heater AO Smith BTH-120-970 J06M007024 Water Heater Mechanical Room Semi-Annual D. Service Scope of Work This agreement includes all travel and jobsite labor, vehicles, and materials necessary to test the existing operation and performance of the equipment. Diagnostic and Operational testing will be performed to ensure the system(s) are in proper operating condition. Identification of any imminent system(s) failures is vital to lessen the possibility of future service calls. R.J. O’Neil Inc. will perform the necessary services during normal business hours Monday through Friday from 7:00am – 3:30pm. The following Manufacturer-specified maintenance tasks are included in your services: Air Handling Units (Service only performed if listed in Section A. Equipment Inventory)  Visually inspect drain pans and other adjacent surfaces subject to wetting semi-annually for cleanliness and microbial growth and clean when fouling is observed  Visually inspect the dehumidification coils annually for cleanliness and microbial growth. Clean when fouling is observed  Visually inspect outdoor air intake louvers, bird screens, mist eliminators, and adjacent areas semi-annually for cleanliness and integrity. Clean, when necessary  Verify sensors used for dynamic minimum outdoor air control accuracy and recalibrate or replace as necessary  Maintain the floor drains located in plenums or rooms that serve as air plenums to prevent transport of contaminants from the floor drain to the plenum Boilers – Steam / Hot Water (Service only performed if listed in Section A. Equipment Inventory)  Check general condition of equipment, surrounding spaces and connections to duct  Inspect and tighten electrical connections, contactors, relays and operating safety controls  Check security of all motor mounts and vibration pads, inspect operating conditions of each motor  Inspect condition of all fans, check each fan motor for proper direction of rotation  Check each fan for rotation without obstruction from debris or fan shrouds  Visually inspect fuel piping for leaks and proper support; inspect gas regulator valve  Inspect flue and vent gas ductwork  Inspect fireside of boiler debris and obstructions  Inspect refractory for cracks, corrosion and other defects  Brush clean the burner, flame rod surfaces and other combustion equipment  Vacuum soot and dirt from combustion chamber  Inspect condition and operation of combustion fans (w/a)  Check burner sequence of operation and combustion air equipment  Use flue gas analyzer to measure and record combustion gases  Make minor adjustments for proper fuel and oxygen mixture  Visually Check combustion flame  Test operating and safety controls for proper calibration Chillers (Service only performed if listed in Section A. Equipment Inventory)  Check condition of sleepers or curb connection and general condition of equipment and surrounding spaces  Inspect and tighten electrical connections, contactors, relays and operating safety controls  Inspect for refrigerant and oil leaks  Inspect water piping for leaks  Check freeze protection, evaporator and piping heaters, glycol content (w/a) Page | 4  Check refrigerant in sight glass  Check compressor oil presence in sight glass, and acid test if applicable  Check inlet and outlet water pressure and determine proper flow (w/a)  Measure inlet and outlet water temperatures  Measure refrigerant pressures and temperatures  Check crankcase heater operation Split Systems (Service only performed if listed in Section A. Equipment Inventory)  Clean filter  Clean condenser coil annually  Check control system devices for proper operation  Check temperature drop  Check refrigerant charge  Check blower and condenser fan motor operations  Check compressor and contactor Water Heaters (Service only performed if listed in Section A. Equipment Inventory)  Sediment Removal from Tanks  Lime Scale Removal with UN-Lime (if needed)  Inspect and Cleaning of Anode Rods  Test Operation of the T&P Valve  Inspection of Vent System  Clean Termination Screens  Clean Reseal /Repair if needed E. Replacement Parts (New parts only – 10% discount on labor and parts purchased while under agreement) Parts, materials, and filters shall be provided as follows:  Filters – Included as needed  Belts – Included as needed  Lubrication and Cleaning Supplies – Excluded. Billed separately if required.  Compressor Oil – Excluded. Billed separately if required.  Refrigerant – Excluded. Billed separately if required. All other parts and materials shall be provided as authorized and invoiced in addition to the base agreement price. The rest of this page has been intentionally left blank. Page | 5 R.J. O’Neil Terms and Conditions of Sale By accepting this proposal, Purchaser agrees to be bound by the following terms and conditions unless otherwise indicated herein: General Provisions 1.1 Unless stated otherwise, the services provided under this agreement shall be provided during R.J. O’Neil’s normal working hours, (7:30 AM – 3:30 PM) Monday through Friday inclusive, excluding holidays. 1.2 The initial term shall be one year, effective on the date of signature by Client, provided there are no obligations to the Client by R.J. O’Neil, Inc. prior to the approval of this Agreement in writing as provided below. This Agreement will remain in effect for the Term listed above unless it is cancelled in writing by either party with a 30-day prior written notice without need to establish a cause for termination. 1.3 This agreement includes all preferential service rates to Client over non-agreement clients, along with a 10% discount on parts. It also ensures that the PM agreement price is locked for one year. 1.4 Client shall provide reasonable means of access to the equipment being serviced. Cost of man lift(s) to access unit heaters in not included. R.J. O’Neil shall not be responsible for any removal, replacement or refurbishing of the building structure, if required to gain access to the equipment. R.J. O’Neil shall be permitted to control and/or operate all equipment necessary to perform the services herein described as arranged with the Client's representative. 1.5 This agreement, when accepted in writing by the Client and approved by a R.J. O’Neil representative, shall constitute the entire agreement between the two parties. 1.6 Either party may terminate this agreement on the anniversary date of the original term or any extended term by giving the other party 30 days’ notice of its intention. Charges 2.1 For services not covered by this agreement but performed by R.J. O’Neil upon the Client's authorization, the Client agrees to pay R.J. O’Neil upon presentation of itemized invoice(s), at R.J. O’Neil’s prevailing rates. 2.2 If an emergency service is requested by the Client and inspection does not reveal any defect for which R.J. O’Neil is liable under this agreement, the Client will be charged at R.J. O’Neil’ prevailing rates. 2.3 The annual rate is subject to adjustment annually on each anniversary date to reflect increases in labor, material and other costs. 2.4 Customer will promptly pay invoices within thirty (30) days of receipts. Should payment become forty-five (45) days or more delinquent, R.J. O’Neil may stop all work under this agreement without notice and/or cancel this agreement, and the agreement amount shall become due and payable immediately upon demand. R.J. O’Neil will assess a late charge in the amount of 1 1/2 percent per month after thirty (30) days from the invoice date. Customer agrees to pay on demand the amount of all expenses reasonably incurred by R.J. O’Neil in efforts to collect the indebtedness in the event that this agreement is referred to an attorney. Customer agrees to pay a reasonable attorney’s fee, including fees incurred in both trial and appellate courts or fees incurred without suit, and all court costs and costs of public officials. In the event legal remedy is necessary, venue shall be in Kendall County, Illinois. Limitations of Liability 3.1 R.J. O’Neil shall not be liable for any loss, delay, injury or damage that may be caused by circumstances beyond its control including, but not restricted to acts of God, war, civil commotion, acts of government, fire, theft, corrosion, floods, water damage, lightening, freeze-ups, strikes, lockouts, difference with workmen, riots, explosions, quarantine restrictions, delays in transportation, shortage of vehicles, fuel;, labor or materials, or malicious mischief. IN NO EVENT SHALL R.J. ONEIL BE LIABLE FOR BUSINESS INTERRUPTION LOSSES OR CONSEQUENTIAL OR SPECULATIVE DAMAGES, but this sentence shall not relieve R.J. O’Neil of liability for damage to property or injury to persons resulting from accidents caused directly by the negligence of R.J. O’Neil in performance or failure of performance of its obligations under this agreement. 3.2 R.J. O’Neil shall not be required to make safety tests, install new devices, or make modifications to any equipment beyond the scope of the original agreement in order to comply with recommendations or directives of insurance companies, governmental bodies or for other reasons. 3.3 R.J. O’Neil shall not be required to make replacements or repairs necessitated by reason of negligence, abuse or misuse, or by reason of any other cause beyond its control except ordinary wear and tear. 3.4 This agreement pre-supposes that all equipment is in satisfactory working condition and does not include the cost of any needed repairs. To minimize downtime, the Client pre-authorizes $100.00 of repairs per maintenance visit that may be performed without approval. These repairs will be noted on invoice and clearly defined in the written service report. For repairs in excess of the defined amount, or in cases where the Client requests otherwise, a proposal to complete those repairs will be provided before work commences. 3.5 This agreement pre-supposes no substance regarded as hazardous by EPA is utilized in the system. If in servicing the system, R.J. O’Neil discovers the use of hazardous material, the Client will be responsible to remove, or have removed, any such substance and to replace it with a non-hazardous substitute. The Client will incur the cost of removal and substitution. 3.6 The amount of any present or future sales, use, occupancy, excise, or other federal, state or local tax which R.J. O’Neil hereafter shall be obligated legally to pay, either on its own behalf or on the behalf of the Client or otherwise, with respect to the services and material covered by this agreement, shall be paid by the Client. Page | 6 3.7 If the equipment or software included under this agreement is altered, modified, or changed by a party other than R.J. O’Neil, this agreement shall be modified to incorporate such changes and the agreement price shall be adjusted accordingly or R.J. O’Neil may terminate the agreement. 3.8 This agreement shall be governed by, construed, and enforced in accordance with the laws of the State of Illinois. 3.9 Customer shall permit only R.J. O’Neil’s personnel or agent to perform the work included in the scope of this agreement. Should anyone other than R.J. O’Neil’s personnel perform such work, R.J. O’Neil may, at its option, cancel the agreement or eliminate the involved item of equipment from inclusion in this Agreement. 3.10 In the event the system is altered, modified, changed or moved, by a party other than R.J. O’Neil, R.J. O’Neil reserves the right to terminate or negotiate the Agreement based on the condition of the system after the changes have been made. 3.11 R.J. O’Neil will not be required to move, replace or alter any part of the building structure in the performance of this Agreement. 3.12 This agreement does not include responsibility for design of the systems, obsolesces, safety test, repair or replacement caused by weather, electrical power failure, low voltage, burned out main or branch fuses, low water pressure, vandalism, misuse or abuse of the systems, negligence of others (including customer), failure of customer to properly operate the systems, requirements of the governmental, regulatory, or insurance agencies, or other causes beyond R.J. O’Neil’s control. Extra Charges 4.1 If a trouble call is made at the Customers request and inspection indicates a condition which is not covered under this agreement, R.J. O’Neil may charge customer at the rate than in effect for such services. Non-Maintainable Equipment 5.1 The annual rate assumes the equipment covered under this Agreement is in maintainable condition. If, at the time of seasonal start-up or on the first inspection, repairs or replacements are required, such charges will be submitted for customer’s approval. If customer does not authorize such repairs or replacements, R.J. O’Neil may either remove the equipment from its scope of responsibility, and adjust the annual rate accordingly, or cancel the agreement. 5.2 This Agreement applies only to the maintainable portions of the system(s). Under full coverage agreements, R.J. O’Neil will not be responsible for the repair or replacement of non-maintainable and/or non-moving parts of the heating, ventilation and air conditioning systems. Examples of such non-covered items are dampers, ductwork, cabinets, heat exchangers, boiler tubes, boiler sections, boiler refractory, chimney, breeching, refrigerant piping, refrigerant leaks, refrigeration evaporators, refrigeration condensers, condensate drain pans and lines, water coils, steam coils, steam traps, pneumatic air lines, fan housings, main power service and electrical wiring, valve bodies or other structural parts. 24-Hour Emergency Response 6.1 For any after-hours emergency service calls (outside of our normal business hours of 7:00am-3:30pm), R.J. O’Neil, Inc. will respond to mailbox messages within twenty (20) minutes. Please call the main office (630) 906-1300 and press “1” for emergency service and you will be directed to the voicemail box of the on-call technician. Semi-Annual PM Agreement October 5, 2020 SUBMITTED TO Yorkville Public Library, 902 Game Farm Rd, Yorkville, IL 60560 SUBMITTED BY Kevin Baumann Account Executive kevin@rjoneil.com R.J. O’Neil, Inc. 1125 S. Lake St., Montgomery, IL 60538 Page | 2 PLANNED MAINTENANCE AGREEMENT R.J. O’Neil, Inc. will bring every piece of mechanical equipment quoted in Section C up to our operating standards. These services are more completely described in Section D (Service Scope of Work) and will be performed during regularly scheduled maintenance calls throughout the year at the frequencies indicated in Section A (Preventative Maintenance Schedule) Yorkville Public Library will receive the following benefits as a Maintenance Agreement Customer: • Preferential service labor and material rates will be provided over non-maintenance agreement customers and is available 24 hours a day, 365 days a year. • Operating Instructions will be reviewed with the customer to enhance the efficiency of the equipment and to improve the environmental conditions. • A completed copy of the Service Report will be provided after all service calls identifying the scope of work performed and any recommendations for improving the operation of the equipment. • Discounted Service Labor Rate of $125.00 an hour for the first year. A. Preventative Maintenance Schedule R.J. O’Neil Inc. proposes the following maintenance schedule. This can be revised to your request. Time of Year Service Equipment Spring Operational Inspection & Cleaning Operational Inspection & Coil Cleaning Filter Replacement & Inspection Operational Inspection & Cleaning Start-Up / Operational Inspection & Cleaning Hot Water Boilers (2) Split Systems (2) Air Handler Water Heater Chiller Summer Fall Operational Inspection & Cleaning Operational Inspection & Coil Cleaning Operational Inspection & Coil Cleaning Filter Replacement & Inspection Operational Inspection & Cleaning Shut-Down Chiller / Operational Inspection & Cleaning Hot Water Boilers (2) Chiller Split Systems (2) Air Handler Water Heater Chiller Winter B. Preventative Maintenance Program Pricing (“Services Fees”) Service Fees Year 1 Year 2 Year 3 Year 4 Year 5 Annual Price $4,390.00 $4,521.70 $4,657.35 Visits Per Year 2 Visits 2 Visits 2 Visits Client agrees to pay R.J. O’Neil, Inc. $4,390.00 per year for three years, payable at $2,195.00 / $2,260.85 / $2,328.67 semi-annually as R.J. O’Neil’s fee for the R.J. O’Neil, Inc. Service program described in the Equipment Inventory and Service sections. Upon commencement of this agreement, the first semi-annual invoice will be issued and payable within 30 days. Subsequent invoices are payable according to the terms outlined in the Terms and Conditions. ACCEPTED: YORKVILLE PUBLIC LIBRARY ACCEPTED: R.J. O’NEIL INC. By: By: Date: Date: Page | 3 C. Equipment Inventory Item Make Model No. Serial No. Description/Location Service Frequency Boiler #1 Raypak H9-20002A 0605250758 Hot Water Boiler Mechanical Room Semi-Annual Boiler #2 Raypak H9-20002A 0605250759 Hot Water Boiler Mechanical Room Semi-Annual Chiller McQuay AGS170CS27-ER10 STNU060300243 Chiller Outside Semi-Annual Split System AC/Furnace York AHP60D3XH21A A0K6907275 Split System AC/Furnace Outside Semi-Annual Split System AC/Furnace York AHP60D3XH21A A0K6907265 Split System AC/Furnace Outside Semi-Annual Air Handler Johnson Marcraft M12850-AHU1- DM0PS000W1 Air Handler Server Room Semi-Annual Water Heater AO Smith BTH-120-970 J06M007024 Water Heater Mechanical Room Semi-Annual D. Service Scope of Work This agreement includes all travel and jobsite labor, vehicles, and materials necessary to test the existing operation and performance of the equipment. Diagnostic and Operational testing will be performed to ensure the system(s) are in proper operating condition. Identification of any imminent system(s) failures is vital to lessen the possibility of future service calls. R.J. O’Neil Inc. will perform the necessary services during normal business hours Monday through Friday from 7:00am – 3:30pm. The following Manufacturer-specified maintenance tasks are included in your services: Air Handling Units (Service only performed if listed in Section A. Equipment Inventory)  Visually inspect drain pans and other adjacent surfaces subject to wetting semi-annually for cleanliness and microbial growth and clean when fouling is observed  Visually inspect the dehumidification coils annually for cleanliness and microbial growth. Clean when fouling is observed  Visually inspect outdoor air intake louvers, bird screens, mist eliminators, and adjacent areas semi-annually for cleanliness and integrity. Clean, when necessary  Verify sensors used for dynamic minimum outdoor air control accuracy and recalibrate or replace as necessary  Maintain the floor drains located in plenums or rooms that serve as air plenums to prevent transport of contaminants from the floor drain to the plenum Boilers – Steam / Hot Water (Service only performed if listed in Section A. Equipment Inventory)  Check general condition of equipment, surrounding spaces and connections to duct  Inspect and tighten electrical connections, contactors, relays and operating safety controls  Check security of all motor mounts and vibration pads, inspect operating conditions of each motor  Inspect condition of all fans, check each fan motor for proper direction of rotation  Check each fan for rotation without obstruction from debris or fan shrouds  Visually inspect fuel piping for leaks and proper support; inspect gas regulator valve  Inspect flue and vent gas ductwork  Inspect fireside of boiler debris and obstructions  Inspect refractory for cracks, corrosion and other defects  Brush clean the burner, flame rod surfaces and other combustion equipment  Vacuum soot and dirt from combustion chamber  Inspect condition and operation of combustion fans (w/a)  Check burner sequence of operation and combustion air equipment  Use flue gas analyzer to measure and record combustion gases  Make minor adjustments for proper fuel and oxygen mixture  Visually Check combustion flame  Test operating and safety controls for proper calibration Chillers (Service only performed if listed in Section A. Equipment Inventory)  Check condition of sleepers or curb connection and general condition of equipment and surrounding spaces  Inspect and tighten electrical connections, contactors, relays and operating safety controls  Inspect for refrigerant and oil leaks Page | 4  Inspect water piping for leaks  Check freeze protection, evaporator and piping heaters, glycol content (w/a)  Check refrigerant in sight glass  Check compressor oil presence in sight glass, and acid test if applicable  Check inlet and outlet water pressure and determine proper flow (w/a)  Measure inlet and outlet water temperatures  Measure refrigerant pressures and temperatures  Check crankcase heater operation Split Systems (Service only performed if listed in Section A. Equipment Inventory)  Clean filter  Clean condenser coil annually  Check control system devices for proper operation  Check temperature drop  Check refrigerant charge  Check blower and condenser fan motor operations  Check compressor and contactor Water Heaters (Service only performed if listed in Section A. Equipment Inventory)  Sediment Removal from Tanks  Lime Scale Removal with UN-Lime (if needed)  Inspect and Cleaning of Anode Rods  Test Operation of the T&P Valve  Inspection of Vent System  Clean Termination Screens  Clean Reseal /Repair if needed E. Replacement Parts (New parts only – 10% discount on labor and parts purchased while under agreement) Parts, materials, and filters shall be provided as follows:  Filters – Included as needed  Belts – Included as needed  Lubrication and Cleaning Supplies – Excluded. Billed separately if required.  Compressor Oil – Excluded. Billed separately if required.  Refrigerant – Excluded. Billed separately if required. All other parts and materials shall be provided as authorized and invoiced in addition to the base agreement price. The rest of this page has been intentionally left blank. Page | 5 R.J. O’Neil Terms and Conditions of Sale By accepting this proposal, Purchaser agrees to be bound by the following terms and conditions unless otherwise indicated herein: General Provisions 1.1 Unless stated otherwise, the services provided under this agreement shall be provided during R.J. O’Neil’s normal working hours, (7:00 AM – 3:30 PM) Monday through Friday inclusive, excluding holidays. 1.2 The initial term shall be three years, effective on the date of signature by Client, provided there are no obligations to the Client by R.J. O’Neil, Inc. prior to the approval of this Agreement in writing as provided below. This Agreement will remain in effect for the Term listed above unless it is cancelled in writing by either party with a 30-day prior written notice without need to establish a cause for termination. 1.3 This agreement includes all preferential service rates to Client over non-agreement clients, along with a 10% discount on parts. It also ensures that the PM agreement price is locked for three years. 1.4 Client shall provide reasonable means of access to the equipment being serviced. Cost of man lift(s) to access unit heaters in not included. R.J. O’Neil shall not be responsible for any removal, replacement or refurbishing of the building structure, if required to gain access to the equipment. R.J. O’Neil shall be permitted to control and/or operate all equipment necessary to perform the services herein described as arranged with the Client's representative. 1.5 This agreement, when accepted in writing by the Client and approved by a R.J. O’Neil representative, shall constitute the entire agreement between the two parties. 1.6 Either party may terminate this agreement on the anniversary date of the original term or any extended term by giving the other party 30 days’ notice of its intention. Charges 2.1 For services not covered by this agreement but performed by R.J. O’Neil upon the Client's authorization, the Client agrees to pay R.J. O’Neil upon presentation of itemized invoice(s), at R.J. O’Neil’s prevailing rates. 2.2 If an emergency service is requested by the Client and inspection does not reveal any defect for which R.J. O’Neil is liable under this agreement, the Client will be charged at R.J. O’Neil’ prevailing rates. 2.3 The annual rate is subject to adjustment annually on each anniversary date to reflect increases in labor, material and other costs. 2.4 Customer will promptly pay invoices within thirty (30) days of receipts. Should payment become forty-five (45) days or more delinquent, R.J. O’Neil may stop all work under this agreement without notice and/or cancel this agreement, and the agreement amount shall become due and payable immediately upon demand. R.J. O’Neil will assess a late charge in the amount of 1 1/2 percent per month after thirty (30) days from the invoice date. Customer agrees to pay on demand the amount of all expenses reasonably incurred by R.J. O’Neil in efforts to collect the indebtedness in the event that this agreement is referred to an attorney. Customer agrees to pay a reasonable attorney’s fee, including fees incurred in both trial and appellate courts or fees incurred without suit, and all court costs and costs of public officials. In the event legal remedy is necessary, venue shall be in Kendall County, Illinois. Limitations of Liability 3.1 R.J. O’Neil shall not be liable for any loss, delay, injury or damage that may be caused by circumstances beyond its control including, but not restricted to acts of God, war, civil commotion, acts of government, fire, theft, corrosion, floods, water damage, lightening, freeze-ups, strikes, lockouts, difference with workmen, riots, explosions, quarantine restrictions, delays in transportation, shortage of vehicles, fuel;, labor or materials, or malicious mischief. IN NO EVENT SHALL R.J. ONEIL BE LIABLE FOR BUSINESS INTERRUPTION LOSSES OR CONSEQUENTIAL OR SPECULATIVE DAMAGES, but this sentence shall not relieve R.J. O’Neil of liability for damage to property or injury to persons resulting from accidents caused directly by the negligence of R.J. O’Neil in performance or failure of performance of its obligations under this agreement. 3.2 R.J. O’Neil shall not be required to make safety tests, install new devices, or make modifications to any equipment beyond the scope of the original agreement in order to comply with recommendations or directives of insurance companies, governmental bodies or for other reasons. 3.3 R.J. O’Neil shall not be required to make replacements or repairs necessitated by reason of negligence, abuse or misuse, or by reason of any other cause beyond its control except ordinary wear and tear. 3.4 This agreement pre-supposes that all equipment is in satisfactory working condition and does not include the cost of any needed repairs. To minimize downtime, the Client pre-authorizes $100.00 of repairs per maintenance visit that may be performed without approval. These repairs will be noted on invoice and clearly defined in the written service report. For repairs in excess of the defined amount, or in cases where the Client requests otherwise, a proposal to complete those repairs will be provided before work commences. 3.5 This agreement pre-supposes no substance regarded as hazardous by EPA is utilized in the system. If in servicing the system, R.J. O’Neil discovers the use of hazardous material, the Client will be responsible to remove, or have removed, any such substance and to replace it with a non-hazardous substitute. The Client will incur the cost of removal and substitution. 3.6 The amount of any present or future sales, use, occupancy, excise, or other federal, state or local tax which R.J. O’Neil hereafter shall be obligated legally to pay, either on its own behalf or on the behalf of the Client or otherwise, with respect to the services and material covered by this agreement, shall be paid by the Client. Page | 6 3.7 If the equipment or software included under this agreement is altered, modified, or changed by a party other than R.J. O’Neil, this agreement shall be modified to incorporate such changes and the agreement price shall be adjusted accordingly or R.J. O’Neil may terminate the agreement. 3.8 This agreement shall be governed by, construed, and enforced in accordance with the laws of the State of Illinois. 3.9 Customer shall permit only R.J. O’Neil’s personnel or agent to perform the work included in the scope of this agreement. Should anyone other than R.J. O’Neil’s personnel perform such work, R.J. O’Neil may, at its option, cancel the agreement or eliminate the involved item of equipment from inclusion in this Agreement. 3.10 In the event the system is altered, modified, changed or moved, by a party other than R.J. O’Neil, R.J. O’Neil reserves the right to terminate or negotiate the Agreement based on the condition of the system after the changes have been made. 3.11 R.J. O’Neil will not be required to move, replace or alter any part of the building structure in the performance of this Agreement. 3.12 This agreement does not include responsibility for design of the systems, obsolesces, safety test, repair or replacement caused by weather, electrical power failure, low voltage, burned out main or branch fuses, low water pressure, vandalism, misuse or abuse of the systems, negligence of others (including customer), failure of customer to properly operate the systems, requirements of the governmental, regulatory, or insurance agencies, or other causes beyond R.J. O’Neil’s control. Extra Charges 4.1 If a trouble call is made at the Customers request and inspection indicates a condition which is not covered under this agreement, R.J. O’Neil may charge customer at the rate than in effect for such services. Non-Maintainable Equipment 5.1 The annual rate assumes the equipment covered under this Agreement is in maintainable condition. If, at the time of seasonal start-up or on the first inspection, repairs or replacements are required, such charges will be submitted for customer’s approval. If customer does not authorize such repairs or replacements, R.J. O’Neil may either remove the equipment from its scope of responsibility, and adjust the annual rate accordingly, or cancel the agreement. 5.2 This Agreement applies only to the maintainable portions of the system(s). Under full coverage agreements, R.J. O’Neil will not be responsible for the repair or replacement of non-maintainable and/or non-moving parts of the heating, ventilation and air conditioning systems. Examples of such non-covered items are dampers, ductwork, cabinets, heat exchangers, boiler tubes, boiler sections, boiler refractory, chimney, breeching, refrigerant piping, refrigerant leaks, refrigeration evaporators, refrigeration condensers, condensate drain pans and lines, water coils, steam coils, steam traps, pneumatic air lines, fan housings, main power service and electrical wiring, valve bodies or other structural parts. 24-Hour Emergency Response 6.1 For any after-hours emergency service calls (outside of our normal business hours of 7:00am-3:30pm), R.J. O’Neil, Inc. will respond to mailbox messages within twenty (20) minutes. Please call the main office (630) 906-1300 and press “1” for emergency service and you will be directed to the voicemail box of the on-call technician. Yorkville Public Library Calculation of Limiting Rate $739,084 2.30000% $583,854,466 $13,701,537 1.0000 ((2019 Levy)*CPI or 5%, which ever is less) + (2019 Levy) = $739,084 *2.30%+$739,084 = Est. 2020 New Construction * 2020 State Multiplier = $13,701,537 *1.0000 = $756,083 / ($583,854,466 -$13,701,537 ) = $13,701,537.00 *0.001326 = $756,083 +$18,168 = - - check Est. 2020 Levy / Est. 2020 EAV * $100 = $774,251 /$583,854,466 *$100 = (Est. 2020 Levy / 2019 Levy) -1 = ($774,251 /$739,084 )- 1 = 2020 State Multiplier Est. Levy w/o New Construction $756,083 Variables 2019 Levy Extended Amount Est. CPI Est. 2020 EAV Est. 2020 New Construction $16,999 48.34%CPI Increment $13,701,537 Limiting Rate Est. 2020 New Construction [Equalized] (Est. Levy w/o new construction) / (Est. 2020 EAV - Est. 2020 New Construction [Equalized]) = 0.001326 Limiting Rate By New Construction 51.66%New Construction Increment Est. Change in Levy 4.76% $18,168 Total Increment Est. New Construction [Equalized] * Limiting Rate = $18,168 Est. 2020 Levy Per $100 EAV 0.1326 Est. 2020 Levy Est. Levy w/o New Construction + Limiting Rate By New Construction =$774,251 $35,167 100.00% 2018 Rate Setting EAV % Change over Prior Yr EAV 2019 Rate Setting EAV % Change over Prior Yr EAV 2020 Estimated EAV % Change over Prior Yr EAV Farm 3,202,140$ 3.86%Farm 3,259,791$ 1.80%Farm 3,376,732$ 3.59% Residential 416,780,620 7.74%Residential 450,745,939 8.15%Residential 480,211,130 6.54% Commercial 83,874,064 -0.12%Commercial 83,974,878 0.12%Commercial 84,518,557 0.65% Industrial 15,386,433 0.24%Industrial 15,509,884 0.80%Industrial 15,659,043 0.96% State Railroad 60,243 247.66%State Railroad 89,004 47.74%State Railroad 89,004 0.00% Total 519,303,500$ 6.14%Total 553,579,496$ 6.60%Total 583,854,466$ 5.47% 2018 2018 2018 2019 2019 2019 2020 2020 % Change over $ Change over Rate Levy Request Levy Extension Rate Levy Request Levy Extension Rate Levy Request Prior Yr Ext.Prior Yr Ext. Corporate 0.19306 1,002,536$ 1,002,567$ 0.18111 1,002,536$ 1,002,588$ 0.17819 1,040,358$ 3.77%37,770$ Bonds & Interest 0.00000 - - 0.00000 - - 0.00000 - - - IMRF Pension 0.00000 - - 0.00000 - - 0.00000 - - - Police Protection 0.17093 887,637 887,645 0.15618 864,563 864,580 0.14808 864,563 0.00%(17) Police Pension 0.21404 1,111,484 1,111,517 0.22230 1,230,604 1,230,607 0.21838 1,275,000 3.61%44,393 Audit 0.00574 29,800 29,808 0.00542 30,000 30,004 0.00514 30,000 -0.01%(4) Liability Insurance 0.00771 40,000 40,038 0.00723 40,000 40,024 0.00685 40,000 -0.06%(24) Social Security 0.02889 150,000 150,027 0.02710 150,000 150,020 0.02569 150,000 -0.01%(20) School Crossing Guard 0.00386 20,000 20,045 0.00362 20,000 20,040 0.00343 20,000 (0.00) (40) Unemployment Insurance 0.00000 - - 0.00000 - - 0.00000 - - - Subtotal City 0.62423 3,241,457$ 3,241,648$ 0.60296 3,337,703$ 3,337,863$ 0.58575 3,419,921$ 2.46%82,058 Library Operations 0.13573 725,000$ 704,769$ 0.13351 739,047$ 739,084$ 0.15000 875,782$ 18.50%136,698$ Library Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 0.14391 840,225 1.59%13,122 Subtotal Library 0.28923 1,522,012$ 1,501,807$ 0.28292 1,566,135$ 1,566,187$ 0.29391 1,716,007$ 9.57%149,820 Total City (PTELL & Non-PTELL)0.91346 4,763,469$ 4,743,456$ 0.88588 4,903,838$ 4,904,050$ 0.87966 5,135,928$ 4.73%231,878$ less Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 0.14391 840,225 1.59%13,122 P-TELL Totals 0.75996 3,966,457$ 3,946,417$ 0.73647 4,076,750$ 4,076,947$ 0.73575 4,295,703$ 5.37%218,756$ 2020 Tax Levy - Public Hearing (Limiting Rate Applied to City & Library) 1 % Inc(Dec) Over $ Inc(Dec) Over 2018 Requested 2018 Extended 2019 Requested 2019 Extended 2020 Requested Prior Yr Extended Prior Yr Extended City 2,129,973$ 2,130,131$ City 2,107,099$ 2,107,256$ City 2,144,921$ 1.79%37,665$ Library 725,000 704,769 Library 739,047 739,084 Library 875,782 18.50%136,698 Police Pension 1,111,484 1,111,517 Police Pension 1,230,604 1,230,607 Police Pension 1,275,000 3.61%44,393 City Debt Service - - City Debt Service - - City Debt Service - - - Library Debt Service 797,012 797,038 Library Debt Service 827,088 827,103 Library Debt Service 840,225 1.59%13,122 Total 4,763,469$ 4,743,456$ Total 4,903,838$ 4,904,050$ Total 5,135,928$ 4.73%231,878$ less Bonds & Interest 797,012 797,038 less Bonds & Interest 827,088 827,103 less Bonds & Interest 840,225 1.59%13,122 PTELL Subtotal 3,966,457$ 3,946,417$ PTELL Subtotal 4,076,750$ 4,076,947$ PTELL Subtotal 4,295,703$ 5.37%218,756$ City (excluding Debt Service)3,241,457$ 3,241,648$ City (excluding Debt Service)3,337,703$ 3,337,863$ City (excluding Debt Service)3,419,921$ 2.46%82,058$ Lib (excluding Debt Service)725,000 704,769 Lib (excluding Debt Service)739,047 739,084 Lib (excluding Debt Service)875,782 18.50%136,698 2020 Tax Levy - Public Hearing (Limiting Rate Applied to City & Library) 2 2018 Rate Setting EAV % Change over Prior Yr EAV 2019 Rate Setting EAV % Change over Prior Yr EAV 2020 Estimated EAV % Change over Prior Yr EAV Farm 3,202,140$ 3.86%Farm 3,259,791$ 1.80%Farm 3,376,732$ 3.59% Residential 416,780,620 7.74%Residential 450,745,939 8.15%Residential 480,211,130 6.54% Commercial 83,874,064 -0.12%Commercial 83,974,878 0.12%Commercial 84,518,557 0.65% Industrial 15,386,433 0.24%Industrial 15,509,884 0.80%Industrial 15,659,043 0.96% State Railroad 60,243 247.66%State Railroad 89,004 47.74%State Railroad 89,004 0.00% Total 519,303,500$ 6.14%Total 553,579,496$ 6.60%Total 583,854,466$ 5.47% 2018 2018 2018 2019 2019 2019 2020 2020 % Change over $ Change over Rate Levy Request Levy Extension Rate Levy Request Levy Extension Rate Levy Request Prior Yr Ext.Prior Yr Ext. Corporate 0.19306 1,002,536$ 1,002,567$ 0.18111 1,002,536$ 1,002,588$ 0.19134 1,117,129$ 11.42%114,541$ Bonds & Interest 0.00000 - - 0.00000 - - 0.00000 - - - IMRF Pension 0.00000 - - 0.00000 - - 0.00000 - - - Police Protection 0.17093 887,637 887,645 0.15618 864,563 864,580 0.14808 864,563 0.00%(17) Police Pension 0.21404 1,111,484 1,111,517 0.22230 1,230,604 1,230,607 0.21838 1,275,000 3.61%44,393 Audit 0.00574 29,800 29,808 0.00542 30,000 30,004 0.00514 30,000 -0.01%(4) Liability Insurance 0.00771 40,000 40,038 0.00723 40,000 40,024 0.00685 40,000 -0.06%(24) Social Security 0.02889 150,000 150,027 0.02710 150,000 150,020 0.02569 150,000 -0.01%(20) School Crossing Guard 0.00386 20,000 20,045 0.00362 20,000 20,040 0.00343 20,000 (0.00) (40) Unemployment Insurance 0.00000 - - 0.00000 - - 0.00000 - - - Subtotal City 0.62423 3,241,457$ 3,241,648$ 0.60296 3,337,703$ 3,337,863$ 0.59890 3,496,692$ 4.76%158,829 Library Operations 0.13573 725,000$ 704,769$ 0.13351 739,047$ 739,084$ 0.13261 774,251$ 4.76%35,167$ Library Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 0.14391 840,225 1.59%13,122 Subtotal Library 0.28923 1,522,012$ 1,501,807$ 0.28292 1,566,135$ 1,566,187$ 0.27652 1,614,476$ 3.08%48,289 Total City (PTELL & Non-PTELL)0.91346 4,763,469$ 4,743,456$ 0.88588 4,903,838$ 4,904,050$ 0.87542 5,111,168$ 4.22%207,118$ less Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 0.14391 840,225 1.59%13,122 P-TELL Totals 0.75996 3,966,457$ 3,946,417$ 0.73647 4,076,750$ 4,076,947$ 0.73151 4,270,943$ 4.76%193,996$ 2020 Tax Levy - Estimated CPI and New Construction Increments (Limiting Rate Applied to City & Library) 1 % Inc(Dec) Over $ Inc(Dec) Over 2018 Requested 2018 Extended 2019 Requested 2019 Extended 2020 Requested Prior Yr Extended Prior Yr Extended City 2,129,973$ 2,130,131$ City 2,107,099$ 2,107,256$ City 2,221,692$ 5.43%114,436$ Library 725,000 704,769 Library 739,047 739,084 Library 774,251 4.76%35,167 Police Pension 1,111,484 1,111,517 Police Pension 1,230,604 1,230,607 Police Pension 1,275,000 3.61%44,393 City Debt Service - - City Debt Service - - City Debt Service - - - Library Debt Service 797,012 797,038 Library Debt Service 827,088 827,103 Library Debt Service 840,225 1.59%13,122 Total 4,763,469$ 4,743,456$ Total 4,903,838$ 4,904,050$ Total 5,111,168$ 4.22%207,118$ less Bonds & Interest 797,012 797,038 less Bonds & Interest 827,088 827,103 less Bonds & Interest 840,225 1.59%13,122 PTELL Subtotal 3,966,457$ 3,946,417$ PTELL Subtotal 4,076,750$ 4,076,947$ PTELL Subtotal 4,270,943$ 4.76%193,996$ City (excluding Debt Service)3,241,457$ 3,241,648$ City (excluding Debt Service)3,337,703$ 3,337,863$ City (excluding Debt Service)3,496,692$ 4.76%158,829$ Lib (excluding Debt Service)725,000 704,769 Lib (excluding Debt Service)739,047 739,084 Lib (excluding Debt Service)774,251 4.76%35,167 2020 Tax Levy - Estimated CPI and New Construction Increments (Limiting Rate Applied to City & Library) 2 2018 Rate Setting EAV % Change over Prior Yr EAV 2019 Rate Setting EAV % Change over Prior Yr EAV 2020 Estimated EAV % Change over Prior Yr EAV Farm 3,202,140$ 3.86%Farm 3,259,791$ 1.80%Farm 3,376,732$ 3.59% Residential 416,780,620 7.74%Residential 450,745,939 8.15%Residential 480,211,130 6.54% Commercial 83,874,064 -0.12%Commercial 83,974,878 0.12%Commercial 84,518,557 0.65% Industrial 15,386,433 0.24%Industrial 15,509,884 0.80%Industrial 15,659,043 0.96% State Railroad 60,243 247.66%State Railroad 89,004 47.74%State Railroad 89,004 0.00% Total 519,303,500$ 6.14%Total 553,579,496$ 6.60%Total 583,854,466$ 5.47% 2018 2018 2018 2019 2019 2019 2020 2020 % Change over $ Change over Rate Levy Request Levy Extension Rate Levy Request Levy Extension Rate Levy Request Prior Yr Ext.Prior Yr Ext. Corporate 0.19306 1,002,536$ 1,002,567$ 0.18111 1,002,536$ 1,002,588$ 0.17819 1,040,358$ 3.77%37,770$ Bonds & Interest 0.00000 - - 0.00000 - - 0.00000 - - - IMRF Pension 0.00000 - - 0.00000 - - 0.00000 - - - Police Protection 0.17093 887,637 887,645 0.15618 864,563 864,580 0.14808 864,563 0.00%(17) Police Pension 0.21404 1,111,484 1,111,517 0.22230 1,230,604 1,230,607 0.21838 1,275,000 3.61%44,393 Audit 0.00574 29,800 29,808 0.00542 30,000 30,004 0.00514 30,000 -0.01%(4) Liability Insurance 0.00771 40,000 40,038 0.00723 40,000 40,024 0.00685 40,000 -0.06%(24) Social Security 0.02889 150,000 150,027 0.02710 150,000 150,020 0.02569 150,000 -0.01%(20) School Crossing Guard 0.00386 20,000 20,045 0.00362 20,000 20,040 0.00343 20,000 (0.00) (40) Unemployment Insurance 0.00000 - - 0.00000 - - 0.00000 - - - Subtotal City 0.62423 3,241,457$ 3,241,648$ 0.60296 3,337,703$ 3,337,863$ 0.58575 3,419,921$ 2.46%82,058 Library Operations 0.13573 725,000$ 704,769$ 0.13351 739,047$ 739,084$ 0.12970 757,252$ 2.46%18,168$ Library Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 0.14391 840,225 1.59%13,122 Subtotal Library 0.28923 1,522,012$ 1,501,807$ 0.28292 1,566,135$ 1,566,187$ 0.27361 1,597,477$ 2.00%31,290 Total City (PTELL & Non-PTELL)0.91346 4,763,469$ 4,743,456$ 0.88588 4,903,838$ 4,904,050$ 0.85936 5,017,398$ 2.31%113,348$ less Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 0.14391 840,225 1.59%13,122 P-TELL Totals 0.75996 3,966,457$ 3,946,417$ 0.73647 4,076,750$ 4,076,947$ 0.71545 4,177,173$ 2.46%100,226$ 2020 Estimated Tax Levy - New Construction Increment Only (Limiting Rate Applied to City & Library) 1 % Inc(Dec) Over $ Inc(Dec) Over 2018 Requested 2018 Extended 2019 Requested 2019 Extended 2020 Requested Prior Yr Extended Prior Yr Extended City 2,129,973$ 2,130,131$ City 2,107,099$ 2,107,256$ City 2,144,921$ 1.79%37,665$ Library 725,000 704,769 Library 739,047 739,084 Library 757,252 2.46%18,168 Police Pension 1,111,484 1,111,517 Police Pension 1,230,604 1,230,607 Police Pension 1,275,000 3.61%44,393 City Debt Service - - City Debt Service - - City Debt Service - - - Library Debt Service 797,012 797,038 Library Debt Service 827,088 827,103 Library Debt Service 840,225 1.59%13,122 Total 4,763,469$ 4,743,456$ Total 4,903,838$ 4,904,050$ Total 5,017,398$ 2.31%113,348$ less Bonds & Interest 797,012 797,038 less Bonds & Interest 827,088 827,103 less Bonds & Interest 840,225 1.59%13,122 PTELL Subtotal 3,966,457$ 3,946,417$ PTELL Subtotal 4,076,750$ 4,076,947$ PTELL Subtotal 4,177,173$ 2.46%100,226$ City (excluding Debt Service)3,241,457$ 3,241,648$ City (excluding Debt Service)3,337,703$ 3,337,863$ City (excluding Debt Service)3,419,921$ 2.46%82,058$ Lib (excluding Debt Service)725,000 704,769 Lib (excluding Debt Service)739,047 739,084 Lib (excluding Debt Service)757,252 2.46%18,168 2020 Estimated Tax Levy - New Construction Increment Only (Limiting Rate Applied to City & Library) 2 PUBLIC NOTICE By action of the Yorkville Public Library Board of Trustees, the Library will be closed for the following holidays for the calendar year 2021. New Year’s Day January 1 Friday Martin Luther King Day January 18 Monday President’s Day February 15 Monday Good Friday April 2 Friday (Closing at 1 pm) Easter April 4 Sunday Mother’s Day May 9 Sunday Memorial Day May 31 Monday Independence Day July 4 Observed Monday, July 5 Labor Day September 6 Monday Veterans Day November 11 Thursday Thanksgiving Eve November 24 Wednesday (Closing at 5 pm) Thanksgiving Day November 25 Thursday Christmas Eve December 24 Friday Christmas Day December 25 Saturday New Year’s Eve December 31 Friday PUBLIC NOTICE By action of the Yorkville Public Library Board of Trustees, the Library Board will meet on the second Monday of each month at 7:00 p.m. at the Library located at 902 Game Farm Road during the 2021 calendar year. January 11 February 8 March 8 April 12 May 10 June 14 July 12 August 9 September 13 October 11 November 8 December 13