Public Works Committee Minutes 2020 10-20-20Page 1 of 3
APPROVED 10/20/20
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, October 20, 2020, 6:00pm
Yorkville City Hall, Council Chambers
800 Game Farm Road
Note: In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by
Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency
Management Agency Act, the United City of Yorkville is encouraging social distancing by allowing
remote attendance at this Public Works committee meeting, due to the ongoing pandemic.
(Below participants attended in-person unless otherwise indicated)
IN ATTENDANCE:
Committee Members
Chairman Joe Plocher Alderman Chris Funkhouser
Alderman Ken Koch
Absent: Alderman Seaver Tarulis
Other City Officials
City Administrator Bart Olson Engineer Brad Sanderson, EEI
Assistant City Administrator Erin Willrett (remote)
Public Works Director Eric Dhuse Purchasing Manager Carri Parker (remote)
Other Guests:
Joe & Loretta Stenger (remote)
The meeting was called to order at 6:00pm by Chairman Joe Plocher.
Citizen Comments:
Joe Stenger, who lives on Cannonball where speeding issues are occurring, said the flashing sign
appears to be working and the cars react to that more than anything else. He prefers that the curve and
road not be changed. Loretta Stenger said she can see the sign from her window and brake lights are
activated when drivers see the sign. As the drivers negotiate the curve, most are traveling from 31-36
mph. She also said most accidents that occur there are not due to inclement weather or during busy
times and she feels the flashing signs have definitely had an impact.
Previous Meeting Minutes: September 15, 2020
The minutes were approved as presented.
Page 2 of 3
New Business:
1. PW 2020-55 Capital Improvement Summary
Mr. Sanderson said these quarterly updates are provided for projects underway. Alderman Koch asked
if the developer contributed to the Mill Rd. project. Mr. Sanderson said the developer has it in their
budget for next spring and there will be an agreement to move forward. Bidding should start in
February at the latest.
2. PW 2020-56 Quarterly Bond and Letter of Credit Reduction Summary
This is another quarterly update with a couple items pending that will be reflected on the next report,
said Mr. Sanderson.
3. PW 2020-57 Meeting Schedule for 2021
The committee approved of the proposed schedule for 2021.
4. PW 2020-58 Purchase of Two Vehicles
Two pickup trucks are proposed for purchase through the State program which is less expensive. The
purchase is slightly under budget and will allow for spray-on bed liners to preserve the trucks. The
trucks being replaced are a 2005 and 2008. This moves forward to City Council.
5. PW 2020-59 Gas-N-Wash Public Improvement Acceptance
Public improvements were installed including a sanitary sewer and a sidewalk which are now up for
acceptance. Mr. Sanderson said he is also recommending a reduction of the Letter of Credit which was
substantial. The committee concurred and this moves forward to the full Council.
6. PW 2020-60 Kendall Marketplace Single Family Residential Improvement Acceptance
Mr. Sanderson explained McCue Builders took over this project a few years ago with no bond for
public improvements. All work has been done, however, there is a sewer issue which is being
addressed. He recommends moving forward with acceptance of utilities and one year letter of credit.
The townhome project will have a separate letter of credit.
7. PW2020-61 2021 Road to Better Roads Engineering Agreement and
8. PW 2020-62 Fox Hill Roadway Improvements (Rebuild Illinois) Engineering Agreement
Mr. Olson said there are two design contracts for these two items, which have been approved by the
City Council. The Road to Better Roads Agreement is about $47,000 and covers all roads south of
river that were planned to be redone. Fox Hill is about $1.2 million over 3 years. All main roads in
Fox Hill will be done with enhanced quality.
9. PW 2020-63 ITEP Applications
The City Council has already approved the applications and updates are in the memo. Cost estimates
are expected this week on grass seed. Regarding the Fox Hill trail, Kendall County has discussed and
is in favor, but no money has been pledged yet. If the County approves, the application may carry
more weight with the State. Mr. Olson said the city would like to move forward with garnering
approval from the County and the County also has questions regarding the project. Mr. Olson also
briefly discussed adding a section of trail to extend from Hoover to Rt. 47.
Page 3 of 3
Old Business:
1. PW 2020-54 Cannonball Trail Curve Speed Limit
Mr. Olson referred to a memo in the packet and said several questions from a resident had been
answered regarding speed on Cannonball. He also discussed an update from the township and said HR
Green has been engaged to do a design contract and will present a scope and cost estimate. Alderman
Funkhouser commented he liked the cooperation of the county and township. Alderman Koch asked
for an explanation of Attorney Orr's opinion. The Illinois Vehicle Code sets the speed limit and there is
no discretion for the municipality to change. Ms. Orr said the ramifications for a change would be
100% against the city and the city could be sued. Mr. Dhuse said smaller, permanent blinking LED
lights would be installed at this location.
Additional Business: None
There was no further business and the meeting was adjourned at 6:27pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker