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Public Works Committee Minutes 2020 10-20-20Page 1 of 3 APPROVED 10/20/20 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, October 20, 2020, 6:00pm Yorkville City Hall, Council Chambers 800 Game Farm Road Note: In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the United City of Yorkville is encouraging social distancing by allowing remote attendance at this Public Works committee meeting, due to the ongoing pandemic. (Below participants attended in-person unless otherwise indicated) IN ATTENDANCE: Committee Members Chairman Joe Plocher Alderman Chris Funkhouser Alderman Ken Koch Absent: Alderman Seaver Tarulis Other City Officials City Administrator Bart Olson Engineer Brad Sanderson, EEI Assistant City Administrator Erin Willrett (remote) Public Works Director Eric Dhuse Purchasing Manager Carri Parker (remote) Other Guests: Joe & Loretta Stenger (remote) The meeting was called to order at 6:00pm by Chairman Joe Plocher. Citizen Comments: Joe Stenger, who lives on Cannonball where speeding issues are occurring, said the flashing sign appears to be working and the cars react to that more than anything else. He prefers that the curve and road not be changed. Loretta Stenger said she can see the sign from her window and brake lights are activated when drivers see the sign. As the drivers negotiate the curve, most are traveling from 31-36 mph. She also said most accidents that occur there are not due to inclement weather or during busy times and she feels the flashing signs have definitely had an impact. Previous Meeting Minutes: September 15, 2020 The minutes were approved as presented. Page 2 of 3 New Business: 1. PW 2020-55 Capital Improvement Summary Mr. Sanderson said these quarterly updates are provided for projects underway. Alderman Koch asked if the developer contributed to the Mill Rd. project. Mr. Sanderson said the developer has it in their budget for next spring and there will be an agreement to move forward. Bidding should start in February at the latest. 2. PW 2020-56 Quarterly Bond and Letter of Credit Reduction Summary This is another quarterly update with a couple items pending that will be reflected on the next report, said Mr. Sanderson. 3. PW 2020-57 Meeting Schedule for 2021 The committee approved of the proposed schedule for 2021. 4. PW 2020-58 Purchase of Two Vehicles Two pickup trucks are proposed for purchase through the State program which is less expensive. The purchase is slightly under budget and will allow for spray-on bed liners to preserve the trucks. The trucks being replaced are a 2005 and 2008. This moves forward to City Council. 5. PW 2020-59 Gas-N-Wash Public Improvement Acceptance Public improvements were installed including a sanitary sewer and a sidewalk which are now up for acceptance. Mr. Sanderson said he is also recommending a reduction of the Letter of Credit which was substantial. The committee concurred and this moves forward to the full Council. 6. PW 2020-60 Kendall Marketplace Single Family Residential Improvement Acceptance Mr. Sanderson explained McCue Builders took over this project a few years ago with no bond for public improvements. All work has been done, however, there is a sewer issue which is being addressed. He recommends moving forward with acceptance of utilities and one year letter of credit. The townhome project will have a separate letter of credit. 7. PW2020-61 2021 Road to Better Roads Engineering Agreement and 8. PW 2020-62 Fox Hill Roadway Improvements (Rebuild Illinois) Engineering Agreement Mr. Olson said there are two design contracts for these two items, which have been approved by the City Council. The Road to Better Roads Agreement is about $47,000 and covers all roads south of river that were planned to be redone. Fox Hill is about $1.2 million over 3 years. All main roads in Fox Hill will be done with enhanced quality. 9. PW 2020-63 ITEP Applications The City Council has already approved the applications and updates are in the memo. Cost estimates are expected this week on grass seed. Regarding the Fox Hill trail, Kendall County has discussed and is in favor, but no money has been pledged yet. If the County approves, the application may carry more weight with the State. Mr. Olson said the city would like to move forward with garnering approval from the County and the County also has questions regarding the project. Mr. Olson also briefly discussed adding a section of trail to extend from Hoover to Rt. 47. Page 3 of 3 Old Business: 1. PW 2020-54 Cannonball Trail Curve Speed Limit Mr. Olson referred to a memo in the packet and said several questions from a resident had been answered regarding speed on Cannonball. He also discussed an update from the township and said HR Green has been engaged to do a design contract and will present a scope and cost estimate. Alderman Funkhouser commented he liked the cooperation of the county and township. Alderman Koch asked for an explanation of Attorney Orr's opinion. The Illinois Vehicle Code sets the speed limit and there is no discretion for the municipality to change. Ms. Orr said the ramifications for a change would be 100% against the city and the city could be sued. Mr. Dhuse said smaller, permanent blinking LED lights would be installed at this location. Additional Business: None There was no further business and the meeting was adjourned at 6:27pm. Minutes respectfully transcribed by Marlys Young, Minute Taker