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City Council Packet 2020 12-08-20 AGENDA CITY COUNCIL MEETING Tuesday, December 8, 2020 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Ken Koch Jackie Milschewski Chris Funkhouser Seaver Tarulis Dan Transier Arden Joe Plocher Joel Frieders Jason Peterson Establishment of Quorum: Amendments to Agenda: Presentations: 1. Riverfront Band Shell Public Hearings: 1. Intent of the United City of Yorkville to sell not to exceed $8,250,000 General Obligation Alternate Revenue Bonds. A public hearing will be held to receive public comments on the proposal to sell general obligation alternate revenue bonds of the City in the amount of not to exceed $8,250,000 for the purpose of providing funds for (i) the acquisition of the real property located within the City at 651 Prairie Pointe Drive and the vacant Lot 2 adjacent thereto; (ii) the conversion of the existing building at 651 Prairie Pointe Drive into a new Yorkville City Hall and the acquisition of fixtures, furnishings and equipment for use therein; (iii) the acquisition of additional police cars and a new police communication system; (iv) road construction and repairs; and (v) the renovation and repurposing of the existing Yorkville City Hall at 800 Game Farm Road. Citizen Comments on Agenda Items: Consent Agenda: 1. Minutes of the Regular City Council – November 10, 2020 2. Minutes of the Regular City Council – November 24, 2020 3. Bill Payments for Approval $ 340,779.83 (vendors) $ 312,892.77 (payroll period ending 11/25/20) $ 653,672.60 (total) United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda December 8, 2020 Page 2 Mayor’s Report: 1. CC 2020-93 Tax Levy a. Resolution Requesting Separate Limiting Rates for all City Funds b. Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning on May 1, 2021 and Ending on April 30, 2022 2. CC 2020-86 Ordinance Authorizing the Sixth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2020 and Ending on April 30, 2021 (Local CURE Economic Support Program) 3. CC 2020-97 Meeting Schedule for 2021 Public Works Committee Report: 1. PW 2020-66 Ordinance Amending the Code of Ordinances Regulating On-Street Parking (Blackberry Shore Lane) Economic Development Committee Report: 1. EDC 2020-53 Ordinance Repealing an Incentive Program for the Construction of New Homes Public Safety Committee Report: Administration Committee Report: Park Board: Planning and Zoning Commission: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Mayor’s Report (cont’d): 4. CC 2020-98 FY 21 Budget Update 5. CC 2020-99 Prairie Pointe Building Update Additional Business: Citizen Comments: Executive Session: 1. For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent. Adjournment: City Council Agenda December 8, 2020 Page 3 COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: December 18, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Funkhouser Finance Library Vice-Chairman: Alderman Transier Administration Committee: Alderman Plocher Committee: Alderman Peterson ECONOMIC DEVELOPMENT: TBD – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Community Development Planning & Zoning Commission Vice-Chairman: Alderman Peterson Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Koch Committee: Alderman Frieders PUBLIC SAFETY: TBD – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Tarulis Police School District Vice-Chairman: Alderman Frieders Committee: Alderman Milschewski Committee: Alderman Transier PUBLIC WORKS: December 15, 2020 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Plocher Public Works Park Board Vice-Chairman: Alderman Koch Engineering YBSD Committee: Alderman Funkhouser Parks and Recreation Committee: Alderman Tarulis UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, December 8, 2020 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Riverfront Band Shell ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC HEARING: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Intent of the United City of Yorkville to sell not to exceed $8,250,000 General Obligation Alternate Revenue Bonds. A public hearing will be held to receive public comments on the proposal to sell general obligation alternate revenue bonds of the City in the amount of not to exceed $8,250,000 for the purpose of providing funds for (i) the acquisition of the real property located within the City at 651 Prairie Pointe Drive and the vacant Lot 2 adjacent thereto; (ii) the conversion of the existing building at 651 Prairie Pointe Drive into a new Yorkville City Hall and the acquisition of fixtures, furnishings and equipment for use therein; (iii) the acquisition of additional police cars and a new police communication system; (iv) road construction and repairs; and (v) the renovation and repurposing of the existing Yorkville City Hall at 800 Game Farm Road. ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the Regular City Council – November 10, 2020 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. Minutes of the Regular City Council – November 24, 2020 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. Bill Payments for Approval □ Approved ________ □ As presented □ As amended □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2020-93 Tax Levy a. Resolution Requesting Separate Limiting Rates for all City Funds □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ b. Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning on May 1, 2021 and Ending on April 30, 2022 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2020-86 Ordinance Authorizing the Sixth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2020 and Ending on April 30, 2021 (Local CURE Economic Support Program) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2020-97 Meeting Schedule for 2021 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2020-66 Ordinance Amending the Code of Ordinances Regulating On-Street Parking (Blackberry Shore Lane) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ECONOMIC DEVELOPMENT COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. EDC 2020-53 Ordinance Replacing an Incentive Program for the Construction of New Homes □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2020-98 FY 21 Budget Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. CC 2020-99 Prairie Pointe Building Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Presentation #1 Tracking Number Riverfront Band Shell City Council – December 8, 2020 Bart Olson Administration Name Department Subject Bicentennial Riverfront Park Band Shelter Proposal Review Background Over the past year, Parks & Recreation staff has continued to make improvements to Bicentennial Riverfront Park. These improvements include installing a boat launch landing area north of the dam, removing the former Yak Shack building and assisting a local Boy Scout group in building a gaga ball pit on the east side of the park. The concrete pad, where the former Yak Shack facility was located, is currently the only item remaining in the park needing attention. Recently, a group of residents contacted staff about developing a public-private partnership to raise thousands of dollars in funds needed to purchase, install and donate a band shelter to the City on the undeveloped concrete pad area. Their proposal is attached. The resident group is very flexible with the proposed plan and is looking for direction from the Park Board and Council on this unique public-private partnership opportunity with the City. Currently, the park contains the following amenities which are highly utilized by the Yorkville Community year-round:  Playground  Large pavilion  Three small shelters  Boat launch landing area north of the dam  Fishing pier  Memorial Sitting Area  Pergola area  Port-o-Let shelter  Rinse-off shower  Gaga Ball game pit  Walking trail (wooded and paved)  West & East parking areas  ADA Canoe/Kayak launch system        Memorandum To: Yorkville City Council From: Tim Evans, Director of Parks and Recreation CC: Bart Olson, City Administrator Date: December 2, 2020 Subject: Bicentennial Riverfront Park Band Shelter Proposal Additionally, the City was awarded a Governors Home Town award for the volunteer work done at Riverfront Park. Over the years, a significant portion of the park, such as the installation of the large pavilion, pergola, gaga ball pit area and the memorial sitting area were donated and/or installed by local Boy Scout groups. Funds were also donated to the City to purchase the new playground through a Riverfront Park Foundation. Coincidentally, a band shelter on the east side of the Park was a potential option that staff was considering for the park. While an agreement between the resident group and the City would need to be finalized, the opportunity to work on another public-private partnership park amenity at Riverfront Park would be a great opportunity for the City. Staff believes this partnership may save the City thousands of dollars to develop this area. It would also bolster the tradition of residents and businesses assisting with the development of Riverfront Park for the entire Yorkville community to enjoy. The Park Board reviewed this proposal at their November meeting. The Board recommended that this proposal move forward to the Council for approval and that staff continues to work with the resident group on a formal partnership agreement which the Board and Council will review and approve when finalized. Recommendation Staff seeks City Council guidance and direction on the public-private partnership and the potential band shelter project at Riverfront Park. Attachments  Band Shelter Proposal Band Shell Designs Considerations for Yorkville’s Riverfront What is the image we want to portray? •Artistic •History •Progressive •Function •Community •Inspiring Why? The current shelter at the riverfront is not setup for live music,Having a bandshell next to the Riverfront would be a great addition to an already great park. At its basic level, a band shell’s design is intended to focus sound energy to the audience, while also providing the early reflections needed to give musicians a sense of ensemble. Where? The current blank slab of concert just east of the current playground at the river park (Yack Shack) When? Good question... with the current pandemic in our current life’s it is hard to imaging a place to gather with a larger group of people. But with that being said it will take a few years to get the funding and complete. Location Our P.L.A.Y team (a not for profit. LLC) Patrons Launching Arts in Yorkville •The committee: 1.Paul M. Mulligan 2.Sara Meadowcroft 3.John Tiffany 4.Randy Harker 5.Jen Gomoll Simple yet original Steel band shell in Sandpoint Idaho’s Farmin Park Simple roof tops Simple with storage (Our 1# pick) Mix of materials Conventional band shells Conventional band shells What's next? •Park Board approval and guidance •The plat for the location and boundaries •Engineering requirements •501 NPR statues •Fund raising plan Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Hearing #1 Tracking Number Intent to Issue Alternate Revenue Bonds for 651 Prairie Pointe Drive and Adjacent Lot 2 City Council – December 8, 2020 Bart Olson Administration Name Department Summary Review of the process for a bond issuance for the 651 Prairie Pointe Building Renovation. Background This item was last discussed by the City Council at the November 10th meeting, when the City Council reviewed a memo by Finance Director Fredrickson and approved a reimbursement resolution. Finance Director Fredrickson has compiled two ordinances for the City Council’s review: an “intent to issue” ordinance, and an ordinance setting a public hearing date. The ordinance setting the public hearing date does only that – sets the date for the legally required public hearing associated with the bond sale. The “intent to issue” ordinance does two main things – it formally starts the bond process and sets a ceiling for the maximum bond issuance at a later date. Given the discussion at the City Council meeting regarding the dollar amounts in the reimbursement resolution, we wanted to get the draft ordinances in front of the City Council as soon as possible so that everyone has time to review them, ask questions, and get comfortable with the process. The ordinances are in final form, in that the City Council could approve them at this meeting if needed. In the same way that the reimbursement resolution contained a value of $8.625m in possible bonds, we’ve drafted the “intent to issue” resolution with the same figure. This dollar amount in the “intent to issue” ordinance is a ceiling only, and the City Council could choose to delay the approval of the bond issuance ordinance until the cost estimates for the renovations are more concrete or could approve the ordinances as is, conduct the public hearing with the ceiling dollar value, and choose to issue less bonds at the time of the bond sale. As we have outlined in past memos, the process for issuing bonds from start to finish is roughly 60 to 90 days, but the City Council has great flexibility in the process – both when it starts and when the actual sale occurs at the end – because the City Council has approved the reimbursement resolution. On the start of the process, the City Council is legally allowed to conduct the property closing in mid- December, and approve the “intent to issue” ordinance anytime from this City Council meeting to a meeting in April 2022. On the back end, the City Council can conduct the bond sale and City Council approval of the final bond ordinance anytime within three years from the date of the approval of the bond ordinance. Finally, as a general reminder, the City Council has multiple opportunities to weigh in on the bond process and make decisions changing the dollar amount of the bond issuance: 1) “Intent to Issue” ordinance Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: November 19, 2020 Subject: Bonds - Intent ordinance, public hearing, and process discussion a. Under review at the November 24th City Council meeting, sets the ceiling value of the future bonds only 2) BINA Public Hearing a. Expected to occur at a meeting following passage of the “intent to issue” ordinance, both the City Council and the public can weigh-in on the bond proposal during a public hearing. 3) Any City Council meeting between the BINA Public Hearing and the City Council approval of the final bond ordinance a. The City Council could direct the staff to reduce the bond sale amount to any amount less than the ceiling established in the “intent to issue ordinance” 4) Final Bond Ordinance a. Bond sales take place the morning/afternoon the day of a City Council meeting, when offers are received and contemplated from various bond buyers. At that evening’s City Council meeting, the City Council reviews the “winning” buyers proposal, and approves a final bond ordinance memorializing the sale and directing staff to conduct the bond closing in the near future. At this City Council meeting, the City Council has the right to reject all proposals and restart the process. Recommendation This memo is for informational purposes, as it relates to the City Council’s consideration of Finance Director Fredrickson’s memo, the bond issuance ordinance, and the ordinance that sets the date of the public hearing. Summary Timeline of the earliest possible scenario regarding the potential issuance of a bond for the purposes of reimbursing the City for costs related to the acquisition of property in the Prairie Pointe subdivision and for future renovation expenditures. Background Attached is a tentative timeline prepared by the City’s financial advisor, Speer Financial, showing the bond sale process. Below is a summary of that process, assuming City Council decides to move forward with issuance at the November 24th meeting: x Adoption of the Authorizing Ordinance by City Council on November 24, 2020, which would establish the maximum amount of principal that could be issued. x The next step would be the publication of the Authorizing Ordinance and a Notice of Public Hearing in a local newspaper, which would be completed by staff later on during that week. The publication of these document would also begin the 30-day Backdoor Referendum period, pursuant to the Bond Issuance Notification Act (BINA). x A Bond Issuance Notification Act (BINA) Hearing would be conducted at City Council on December 8, 2020. x The 30-day Backdoor Referendum period would end during the week of December 28th, which would also tentatively coincide the with the City receiving its bond rating from Standard & Poor’s (S&P). x The final preliminary official statement (POS), which describes the terms and features of the bonds, would be disseminated to potential buyers at the end of 2020. x The bond sale would take place on January 12, 2021, followed by adoption of the bond ordinance by City Council that evening. x Closing would take place at the end of January 2021; issuance costs would be paid, and the City would receive the remaining bond proceeds to finance improvements. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: November 5, 2020 Subject: Debt Issuance Process All and all, the issuance process would take roughly 60 days to complete, from approval of the authorizing ordinance through the closing date, regardless of when the City actually chooses to begin the process. As noted in Administrator Olson’s reimbursement resolution memo, the Council does have some flexibility as to when to begin the bond issuance process, as the City has up to 18-months to reimburse itself for any pre-bond issuance acquisition costs. Attached are several preliminary debt service schedules (prepared by Speer Financial), which show estimated annual debt service amounts fluctuating between ~$195,000 to $405,000, depending on the amount of principal chosen ($3 million to $6 million – Exhibits A-D) over a 20-year period to finance the project. Recommendation This is an informational item for discussion purposes, as staff seeks direction from City Council as to when to begin the bond issuance process. 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Page 4 Preliminary as of November 5, 2020 8QLWHG&LW\RI<RUNYLOOH.HQGDOO&RXQW\,OOLQRLV *HQHUDO2EOLJDWLRQ%RQGV $56 6HULHV 'DWHG-DQXDU\ 03URMHFW&LW\+DOO/DQG3XUFKDVH<HDU7HUP/HYHO'HEW6HUYLFH 3URRIRI'6IRU$UELWUDJH3XUSRVHV 'DWH 3ULQFLSDO ,QWHUHVW 7RWDO                                                                             7RWDO  2020 City Hall issue $6M | SINGLE PURPOSE | 11/ 5/2020 | 9:53 AM Speer Financial, Inc. Page 5 Preliminary as of November 5, 2020 8QLWHG&LW\RI<RUNYLOOH.HQGDOO&RXQW\,OOLQRLV *HQHUDO2EOLJDWLRQ%RQGV $56 6HULHV 'DWHG-DQXDU\ 03URMHFW&LW\+DOO/DQG3XUFKDVH<HDU7HUP/HYHO'HEW6HUYLFH 3URRIRI%RQG<LHOG# 'DWH &DVKIORZ 39)DFWRU 3UHVHQW 9DOXH &XPXODWLYH 39   [     [     [     [     [     [     [     [     [     [     [     [     [     [     [     [     [     [     [   7RWDO  'HULYDWLRQ2I7DUJHW$PRXQW  3DU$PRXQWRI%RQGV  5HRIIHULQJ3UHPLXPRU 'LVFRXQW   2ULJLQDO,VVXH3URFHHGV 2020 City Hall issue $6M | SINGLE PURPOSE | 11/ 5/2020 | 9:53 AM Speer Financial, Inc. Page 6 Speer Financial, Inc.   ,1'(3(1'(17081,&,3$/$'9,6256(67$%/,6+('  68,7(Ɣ:(6702152(675((7Ɣ&+,&$*2,//,12,6Ɣ  Ɣ)$;    All City Council Events or Actions are Highlighted in BLUE All Publication Events Highlighted in GRAY   81,7('&,7<2)<25.9,//(,//,12,6 *HQHUDO2EOLJDWLRQ%RQGV $OWHUQDWH5HYHQXH6RXUFH 6HULHV  3UHOLPLQDU\7LPHWDEOH 1RYHPEHU   7DVN3DUW\5HVSRQVLEOH'DWH  'LVWULEXWH'UDIW3266SHHU:HHNRI1RYHPEHU  $GRSWLRQRI$XWKRUL]LQJ&LW\1RYHPEHU 2UGLQDQFH   3XEOLVK$XWKRUL]LQJ&LW\:HHNRI1RYHPEHU 2UGLQDQFHDQG1RWLFHRI  %,1$+HDULQJ  Begin 30-Day Backdoor Referendum Period  &RPPHQWVUHFHLYHGRQGUDIW$OO3DUWLHV:HHNRI'HFHPEHU 326        %RQG,VVXH1RWLILFDWLRQ$FW&LW\'HFHPEHU  %,1$ +HDULQJ   5DWLQJ&DOO&LW\DQG6SHHU:HHNRI'HFHPEHU  End 30-Day Backdoor Referendum Period  5HFHLYH%RQG5DWLQJ  &LW\DQG6SHHU%\'HFHPEHU  'LVWULEXWH%RQG   %RQG&RXQVHO:HHNRI'HFHPEHU 2UGLQDQFH  )LQDOL]HDQG3ULQW3266SHHU'HFHPEHU  %RQG6DOH$OO3DULWLHV-DQXDU\  %RQG2UGLQDQFH$GRSWHG&LW\-DQXDU\  %RQG&ORVLQJ$OO3DUWLHV-DQXDU\       Exhibit E ORDINANCE calling a public hearing concerning the intent of the City Council of the United City of Yorkville, Kendall County, Illinois, to sell not to exceed $8,250,000 General Obligation Alternate Revenue Bonds. * * * WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”), is a duly organized and existing municipality incorporated and existing under the provisions of the laws of the State of Illinois, and is now operating under the provisions of Illinois Municipal Code, as amended, and all laws amendatory thereof and supplementary thereto, including the Local Government Debt Reform Act of the State of Illinois, as amended (the “Debt Reform Act”); and WHEREAS, the City Council of the City (the “City Council”) intends to sell bonds in the amount of not to exceed $8,250,000 (the “Bonds”) for the purpose of providing funds for (i) the acquisition of the real property located within the City at 651 Prairie Pointe Drive and the vacant Lot 2 adjacent thereto; (ii) the conversion of the existing building at 651 Prairie Pointe Drive into a new Yorkville City Hall and the acquisition of fixtures, furnishings and equipment for use therein; (iii) the acquisition of additional police cars and a new police communication system; (iv) road construction and repairs; and (v) the renovation and repurposing of the existing Yorkville City Hall at 800 Game Farm Road; and WHEREAS, the Bond Issue Notification Act of the State of Illinois, as amended, requires the City Council to hold a public hearing concerning the City Council’s intent to sell the Bonds before adopting an ordinance providing for the sale of the Bonds: NOW, THEREFORE, Be It and It Is Hereby Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: 1. Incorporation of Preambles. The City Council hereby finds that all of the recitals contained in the preambles to this Ordinance are full, true and correct and does incorporate them into this Ordinance by reference. -2- 2. Public Hearing. The City Council hereby calls a public hearing to be held at 7:00 o’clock P.M. on the 8th day of December, 2020, in the City Hall, 800 Game Farm Road, Yorkville, Illinois, concerning the City Council’s intent to sell the Bonds and to receive public comments regarding the proposal to sell the Bonds (the “Hearing”). 3. Notice. The City Clerk (the “City Clerk”) shall (i) publish notice of the Hearing at least once in the Beacon-News, the same being a newspaper of general circulation in the City, not less than seven (7) nor more than thirty (30) days before the date of the Hearing and (ii) post at least 48 hours before the Hearing a copy of said notice at the principal office of the City Council. 4. Form of Notice. Notice of the Hearing shall appear above the name of the City Clerk and shall be in substantially the following form: -3- NOTICE OF PUBLIC HEARING CONCERNING THE INTENT OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS TO SELL NOT TO EXCEED $8,250,000,000 GENERAL OBLIGATION ALTERNATE REVENUE BONDS PUBLIC NOTICE IS HEREBY GIVEN that the United City of Yorkville, KendallCounty, Illinois (the “City”), will hold a public hearing on the 8th day of December, 2020, at 7:00 o’clock P.M. The hearing will be held in the City Hall, 800 Game Farm Road, Yorkville, Illinois. The purpose of the hearing will be to receive public comments on the proposal to sell general obligation alternate revenue bonds of the City in the amount of not to exceed $8,250,000 for the purpose of providing funds for (i) the acquisition of the real property located within the City at 651 Prairie Pointe Drive and the vacant Lot 2 adjacent thereto; (ii) the conversion of the existing building at 651 Prairie Pointe Drive into a new Yorkville City Hall and the acquisition of fixtures, furnishings and equipment for use therein; (iii) the acquisition of additional police cars and a new police communication system; (iv) road construction and repairs; and (v) the renovation and repurposing of the existing Yorkville City Hall at 800 Game Farm Road. In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the City is encouraging social distancing by allowing remote attendance to the public hearing. Public comments on such proposal may be emailed to lpickering@yorkville.il.us. The City publishes a remote participation meeting link for every City meeting at https://www.yorkville.il.us/520/Agendas‐Minutes‐Packets. Each meeting generally has a phone number for audio call‐in, or a video meeting link. Residents who attend the meeting via phone or computer through the methods above, may speak during the public hearing. By order of the City Council of the United City of Yorkville, Kendall County, Illinois. DATED the 24th day of November, 2020. Lisa Pickering City Clerk United City of Yorkville, Kendall County, Illinois Note to Publisher: Please be certain that this notice appears above the name of the City Clerk. -4- 5. Hearing Requirements. At the Hearing, the City Council shall explain the reasons for the proposed bond issue and permit persons desiring to be heard an opportunity to present written or oral testimony within reasonable time limits. The City Council shall not adopt an ordinance selling the Bonds for a period of seven (7) days after the final adjournment of the Hearing. 6. Severability. If any section, paragraph, clause or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Ordinance. (This space is intentionally blank) -5- 7. Repeal. All Ordinances and parts thereof in conflict herewith be and the same are hereby repealed, and this Ordinance shall be in full force and effect forthwith upon its adoption. ADOPTED by the City Council on the 24th day of November, 2020, pursuant to a roll call vote as follows: DANIEL V. TRANSIER KEN KOCH JACQUELYN MILSCHEWSKI ARDEN JOE PLOCHER CHRIS FUNKHOUSER JOEL FRIEDERS SEAVER TARULIS JASON PETERSON APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 24th day of November, 2020. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 24th day of November, 2020. CITY CLERK NOTICE OF PUBLIC HEARING CONCERNING THE INTENT OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS TO SELL NOT TO EXCEED $8,250,000,000 GENERAL OBLIGATION ALTERNATE REVENUE BONDS PUBLIC NOTICE IS HEREBY GIVEN that the United City of Yorkville, KendallCounty, Illinois (the “City”), will hold a public hearing on the 8th day of December, 2020, at 7:00 o’clock P.M. The hearing will be held in the City Hall, 800 Game Farm Road, Yorkville, Illinois. The purpose of the hearing will be to receive public comments on the proposal to sell general obligation alternate revenue bonds of the City in the amount of not to exceed $8,250,000 for the purpose of providing funds for (i) the acquisition of the real property located within the City at 651 Prairie Pointe Drive and the vacant Lot 2 adjacent thereto; (ii) the conversion of the existing building at 651 Prairie Pointe Drive into a new Yorkville City Hall and the acquisition of fixtures, furnishings and equipment for use therein; (iii) the acquisition of additional police cars and a new police communication system; (iv) road construction and repairs; and (v) the renovation and repurposing of the existing Yorkville City Hall at 800 Game Farm Road. In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the City is encouraging social distancing by allowing remote attendance to the public hearing. Public comments on such proposal may be emailed to lpickering@yorkville.il.us. The City publishes a remote participation meeting link for every City meeting at https://www.yorkville.il.us/520/Agendas‐Minutes‐Packets. Each meeting generally has a phone number for audio call‐in, or a video meeting link. Residents who attend the meeting via phone or computer through the methods above, may speak during the public hearing. By order of the City Council of the United City of Yorkville, Kendall County, Illinois. DATED the 24th day of November, 2020. Lisa Pickering City Clerk United City of Yorkville, Kendall County, Illinois Note to Publisher: Please be certain that this notice appears above the name of the City Clerk. 37754479.1 MINUTES of a regular public meeting of the City Council of the United City of Yorkville, Kendall County, Illinois, held in the City Hall, 800 Game Farm Road, Yorkville, Illinois, at 7 o’clock P.M., on the 24th day of November, 2020. The Mayor called the meeting to order and directed the City Clerk to call the roll. Upon the roll being called, John Purcell, the City Mayor, and the following Aldermen were physically present at said location: ________________________________________________ _____________________________ _____________________________________________________________________________. The following Aldermen were allowed by a majority of the Aldermen of the City Council in accordance with and to the extent allowed by rules adopted by the City Council to attend the meeting by video or audio conference: _______________________________________________ ______________________________________________________________________________ No Alderman was not permitted to attend the meeting by video or audio conference. The following Aldermen were absent and did not participate in the meeting in any manner or to any extent whatsoever: ________________________________________________ ______________________________________________________________________________ The Mayor announced that, in view of the need to provide funds for (i) the acquisition of the real property located within the City at 651 Prairie Pointe Drive and the vacant Lot 2 adjacent thereto; (ii) the conversion of the existing building at 651 Prairie Pointe Drive into a new Yorkville City Hall and the acquisition of fixtures, furnishings and equipment for use therein; (iii) the acquisition of additional police cars and a new police communication system; (iv) road construction and repairs; and (v) the renovation and repurposing of the existing Yorkville City Hall at 800 Game Farm Road, the City Council would consider the adoption of an ordinance authorizing the issuance of its general obligation alternate revenue bonds pursuant to Section 15 2 of the Local Government Debt Reform Act of the State of Illinois, as amended, and the Municipal Code of the State of Illinois, as amended, and directing the publication of a notice setting forth the determination of the City Council to issue such bonds. Whereupon Alderman ____________________ presented and the City Clerk read by title an Ordinance as follows, a copy of which was provided to each Alderman prior to said meeting and to everyone in attendance at said meeting who requested a copy: AN ORDINANCE authorizing the issuance of general obligation alternate revenue bonds of the United City of Yorkville, Kendall County, Illinois in an amount not to exceed $8,250,000 pursuant to Section 15 of the Local Government Debt Reform Act of the State of Illinois, as amended, and the Municipal Code of the State of Illinois, as amended. * * * * * WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”), is a duly organized and existing municipality incorporated and existing under the provisions of the laws of the State of Illinois, and is now operating under the provisions of Illinois Municipal Code, as amended, and all laws amendatory thereof and supplementary thereto, including without limitation the Local Government Debt Reform Act of the State of Illinois, as amended (the “Debt Reform Act”); and WHEREAS, the Mayor and the City Council of the City (the “City Council”) have determined that it is advisable, necessary and in the best interests of the public health, safety, welfare and convenience of the City to (i) acquire the real property located within the City at 651 Prairie Pointe Drive and the vacant Lot 2 adjacent thereto; (ii) convert the existing building at 651 Prairie Pointe Drive into a new Yorkville City Hall and the acquire fixtures, furnishings and equipment for use therein; (iii) acquire additional police cars and a new police communication system; (iv) construct and repair roads; and (v) renovate and repurpose the existing Yorkville City Hall at 800 Game Farm Road (collectively, the “Project”), all in accordance with the preliminary plans and estimates of costs therefor heretofore presented to the City Council and WHEREAS, the estimated costs of the Project, including, without limitation, legal, financial, bond discount, bond registrar, paying agent and other related banking fees, printing and publication costs and other expenses, does not exceed $8,250,000, but the City does not currently have sufficient funds on hand and lawfully available to pay such costs; and 2 WHEREAS, pursuant to the provisions of the Debt Reform Act, “Alternate Bonds” (as defined therein) may be issued whenever there exists a revenue source for the City; and WHEREAS, the costs of the Project are expected to be paid for from the proceeds of the general obligation alternate revenue bonds which are authorized to be issued pursuant to the Debt Reform Act, subject to the right of backdoor petition for referendum; and WHEREAS, it is necessary and for the best interests of the City that the Project be undertaken, and, in order to finance the cost thereof, it will be necessary for the City to issue its general obligation alternate revenue bonds (the “Alternate Bonds”), which Alternate Bonds shall be in an aggregate amount not to exceed $8,250,000 and be payable from (i) all collections distributed to the City from those taxes imposed by the City pursuant to the Non-Home Rule Municipal Retailers’ Occupation Tax Act and the Non-Home Rule Municipal Service Occupation Tax Act, each as supplemented and amended from time to time, or substitute taxes therefor as provided by the State of Illinois (the “State”) or the City in the future, and (ii) such other funds of the City as may be necessary and on hand from time to time and lawfully available for such purpose (collectively, the “Pledged Revenues”), as authorized to be issued at this time pursuant to the Debt Reform Act; and WHEREAS, as provided in the Debt Reform Act, if the Pledged Revenues are insufficient to pay the principal and interest on the Alternate Bonds, ad valorem property taxes levied upon all taxable property in the City without limitation as to rate or amount are authorized to be extended and collected to pay the principal of and interest on the Alternate Bonds; and WHEREAS, pursuant to and in accordance with the provisions of Section 15 of the Debt Reform Act, the City is authorized to issue its Alternate Bonds in an aggregate principal amount not to exceed $8,250,000 for the purpose of providing funds to pay the cost of the Project; and 3 WHEREAS, before the Alternate Bonds may be issued for said purpose, the Debt Reform Act requires that the City Council must first adopt an Ordinance authorizing the issuance of the Alternate Bonds for said purpose and directing that notice of such authorization be published as provided by law. NOW, THEREFORE, Be It and It Is Hereby Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Incorporation of Preambles. The City Council hereby finds that all of the recitals contained in the preambles to this Ordinance are full, true and correct and does incorporate them into this Ordinance by this reference. Section 2. Determination to Issue Bonds. It is necessary and in the best interests of the public health, safety, welfare and convenience of the City to undertake the Project in accordance with the estimate of costs as hereinabove described, and that for such purpose there are hereby authorized to be issued and sold by the City its Alternate Bonds in an aggregate principal amount not to exceed $8,250,000 (the “Bonds”). The issuance of the Bonds shall be subject to the right of backdoor petition for referendum as set forth herein and the adoption of a bond ordinance setting forth certain parameters for the issuance and sale of the Bonds. Section 3. Publication. This Ordinance, together with a notice in the statutory form as set forth herein in Section 4 (the “Notice”), shall be published at least once in the Beacon-News, the same being a newspaper of general circulation in the City, and if no petition, signed by not less than 1,056 registered voters of the City (being the number of registered voters equal to the greater of (a) seven and one-half percent (7.5%) of the registered voters of the City, or (b) the lesser of (i) fifteen percent (15%) of the registered voters of the City, or (ii) 200 registered voters), asking that the issuance of the Bonds be submitted to referendum, is filed with the City Clerk within thirty (30) days after the date of the publication of this Ordinance and the Notice, 4 then the Bonds shall be authorized to be issued. If such petition is filed with the City Clerk within thirty (30) days after the date of publication of this Ordinance and the Notice, an election on the proposition to issue the Bonds shall be held on the 6th day of April, 2021 (being the next election held in accordance with the general election law of the State of Illinois). The City Clerk shall make a petition form available to anyone requesting one. Section 4. Form of Notice. The notice of the intention to issue the Bonds shall be in substantially the following form: NOTICE OF INTENT OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS TO ISSUE $8,250,000 ALTERNATE REVENUE BONDS AND RIGHT TO FILE PETITION PUBLIC NOTICE is hereby given that pursuant to an Ordinance (the “Ordinance”) adopted on the 24th day of November, 2020 by the City Council (the “City Council”) of the United City of Yorkville, Kendall County, Illinois (the “City”), the City intends to issue its general obligation alternate revenue bonds in an aggregate amount of not to exceed $8,250,000 (the “Bonds”) for the purpose of providing funds for (i) the acquisition of the real property located within the City at 651 Prairie Pointe Drive and the vacant Lot 2 adjacent thereto; (ii) the conversion of the existing building at 651 Prairie Pointe Drive into a new Yorkville City Hall and the acquisition of fixtures, furnishings and equipment for use therein; (iii) the acquisition of additional police cars and a new police communication system; (iv) road construction and repairs; and (v) the renovation and repurposing of the existing Yorkville City Hall at 800 Game Farm Road. The revenue sources for the payment of the Bonds will be (a) all collections distributed to the City from those taxes imposed by the City pursuant to the Non-Home Rule Municipal Retailers’ Occupation Tax Act and the Non-Home Rule Municipal Service Occupation Tax Act, each as supplemented and amended from time to time, or substitute taxes therefor as provided by the State of Illinois or the City in the future, and (b) such other funds of the City as may be necessary and on hand from time to time and lawfully available for such purpose. If these revenue sources are insufficient to pay the Bonds, the City will also levy ad valorem property taxes upon all taxable property in the City without limitation as to rate or amount to pay the principal of and interest on the Bonds. This notice is incorporated into the Ordinance. Notice is hereby further given that a petition may be filed with the City Clerk (the “City Clerk”) within thirty (30) days after the date of publication of the Ordinance and this notice, signed by not less than 1,056 registered voters of the City (being the number of registered voters equal to the greater of (a) seven and one-half percent (7.5%) of the registered voters of the City, or (b) the lesser of (i) fifteen percent (15%) of the registered voters of the City, or (ii) 200 registered voters) asking that the issuance of the Bonds be submitted to the voters of the City. If such petition is filed with the City Clerk within thirty (30) days after the date of publication of this notice, an election on the proposition to issue the Bonds shall be held on the 6th day of April, 2021. Forms of petitions for such purposes are available to any individual requesting one from the office of the City Clerk. The Circuit Court may declare that an emergency referendum should be held prior to said election date pursuant to the provisions of Section 2A-1.4 of the Election Code of the State of Illinois, as amended. If no such petition is filed within said thirty (30) day period, then the City shall thereafter be authorized to issue the Bonds for the purpose hereinabove provided. By order of the City Council of the United City of Yorkville, Kendall County, Illinois. 2 DATED this 24th day of November, 2020. Lisa Pickering City Clerk United City of Yorkville, Kendall County, Illinois  Note to Publisher: Please be certain that this notice appears over the name of the City Clerk. Section 5. Additional Ordinances. If no petition meeting the requirements of applicable law is filed during the petition period hereinabove referred to, then the City Council may adopt additional ordinances or proceedings supplementing or amending this Ordinance providing for the issuance and sale of the Bonds and prescribing all the details of the Bonds, so long as the maximum amount of the Bonds as set forth in this Ordinance is not exceeded and there is no material change in the Project described herein. Such additional ordinances or proceedings shall in all instances become effective immediately without publication or posting or any further act or requirement. This Ordinance, together with such additional ordinances or proceedings, shall constitute complete authority for the issuance of the Bonds under applicable law. Section 6. Severability. If any section, paragraph, clause or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Ordinance. (This space is intentionally blank) 2 Section 7. Repealer and Effective Date. All Ordinances and parts of Ordinances in conflict herewith be and the same are hereby repealed and that this Ordinance be in full force and effect forthwith upon its adoption. ADOPTED by the City Council on the 24th day of November, 2020, pursuant to a roll call vote as follows: DANIEL V. TRANSIER KEN KOCH JACQUELYN MILSCHEWSKI ARDEN JOE PLOCHER CHRIS FUNKHOUSER JOEL FRIEDERS SEAVER TARULIS JASON PETERSON APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 24th day of November, 2020. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 24th day of November, 2020. CITY CLERK Alderman _______________________ moved and Alderman ________________________ seconded the motion that said Ordinance as presented and read by title be adopted. After a full and complete discussion thereof, the Mayor directed the City Clerk to call the roll for a vote upon the motion to adopt said Ordinance. Upon the roll being called, the following Aldermen voted AYE: ____________________ _____________________________________________________________________________. The following Aldermen voted NAY: __________________________________________ Whereupon the Mayor declared the motion carried and said Ordinance adopted, and in open meeting approved and signed said Ordinance and directed the City Clerk to record the same in full in the records of the City Council of the United City of Yorkville, Kendall County, Illinois, which was done. Other business not pertinent to the adoption of said Ordinance was duly transacted at said meeting. Upon motion duly made, seconded and carried, the meeting was adjourned. ____________________________________ City Clerk STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) CERTIFICATION OF MINUTES AND ORDINANCE I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the United City of Yorkville, Kendall County, Illinois (the “City”), and that as such official I am the keeper of the records and files of the City and of the City Council thereof (the “City Council”). I do further certify that the foregoing constitutes a full, true and complete transcript of the minutes of the meeting of the City Council held on the 24th day of November, 2020, insofar as same relates to the adoption of Ordinance No. entitled: AN ORDINANCE authorizing the issuance of general obligation alternate revenue bonds of the United City of Yorkville, Kendall County, Illinois in an amount not to exceed $8,250,000 pursuant to Section 15 of the Local Government Debt Reform Act of the State of Illinois, as amended, and the Municipal Code of the State of Illinois, as amended. a true, correct and complete copy of which said Ordinance as adopted at said meeting appears in the foregoing transcript of the minutes of said meeting. I do further certify that the deliberations of the City Council on the adoption of said Ordinance were conducted openly, that the vote on the adoption of said Ordinance was taken openly, that said meeting was held at a specified time and place convenient to the public, that notice of said meeting was duly given to all of the news media requesting such notice, that an agenda for said meeting was posted at the location where said meeting was held and at the principal office of the City Council at least 96 hours in advance of the holding of said meeting and on a day that was not a Saturday, Sunday or legal holiday in the State of Illinois, that a true, correct and complete copy of said agenda as so posted is attached hereto as Exhibit A, that said meeting was called and held in strict compliance with the provisions of the Public Code of the State of Illinois, as amended, the Open Meetings Act of the State of Illinois, as amended, and the Local Government Debt Reform Act of the State of Illinois, as amended, and that the City Council has complied with all of the provisions of said Acts and with all of the procedural rules of the City Council in the conduct of said meeting and in the adoption of said Ordinance. IN WITNESS WHEREOF, I hereunto affix my official signature, this 24th day of November, 2020. (SEAL) City Clerk, United City of Yorkville, Kendall County, Illinois [Attach Agenda as Exhibit A] STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) PETITION – ALTERNATE REVENUE BONDS We, the undersigned, do hereby certify that we are registered voters of United City of Yorkville, Kendall County, Illinois, and as such voters, we do hereby petition you to cause that the following question be submitted to the voters of said City: “Shall the City Council of United City of Yorkville, Kendall County, Illinois, be authorized to issue not to exceed $8,250,000 general obligation alternate revenue bonds to provide funds for (i) the acquisition of the real property located within the City at 651 Prairie Pointe Drive and the vacant Lot 2 adjacent thereto; (ii) the conversion of the existing building at 651 Prairie Pointe Drive into a new Yorkville City Hall and the acquisition of fixtures, furnishings and equipment for use therein; (iii) the acquisition of additional police cars and a new police communication system; (iv) road construction and repairs; and (v) the renovation and repurposing of the existing Yorkville City Hall at 800 Game Farm Road, as provided for by the Ordinance adopted by the City Council of said City on the 24th day of November, 2020, with the revenue sources to be used to pay the principal of and interest on said bonds to be (a) all collections distributed to the City from those taxes imposed by the City pursuant to the Non-Home Rule Municipal Retailers’ Occupation Tax Act and the Non-Home Rule Municipal Service Occupation Tax Act, each as supplemented and amended from time to time, or substitute taxes therefor as provided by the State of Illinois or the City in the future, and (b) such other funds of the City as may be necessary and on hand from time to time and lawfully available for such purpose, unless said revenue sources are insufficient to pay said bonds, in which case ad valorem property taxes levied upon all taxable property in said City without limitation as to rate or amount are authorized to be extended for such purpose?”; and we do hereby further request that the City Clerk certify said proposition to the County Clerk of The County of Kendall, Illinois, for submission to said City voters at the election to be held on the 6th day of April, 2021: CITY, STREET ADDRESS OR CITY SIGNATURE RURAL ROUTE NUMBER OR TOWN COUNTY ___________________ ____________________, Yorkville, Kendall County, Illinois ___________________ ____________________, Yorkville, Kendall County, Illinois ___________________ ____________________, Yorkville, Kendall County, Illinois ___________________ ____________________, Yorkville, Kendall County, Illinois ___________________ ____________________, Yorkville, Kendall County, Illinois ___________________ ____________________, Yorkville, Kendall County, Illinois ___________________ ____________________, Yorkville, Kendall County, Illinois ___________________ ____________________, Yorkville, Kendall County, Illinois ___________________ ____________________, Yorkville, Kendall County, Illinois ___________________ ____________________, Yorkville, Kendall County, Illinois ___________________ ____________________, Yorkville, Kendall County, Illinois ___________________ ____________________, Yorkville, Kendall County, Illinois The undersigned, being first duly sworn, deposes and certifies that he or she is at least 18 years of age, his or her residence address is _____________________________________ (Street Address), _________________________ (City, City or Town), _________________ County, _____________ (State), that he or she is a citizen of the United States of America, that the signatures on the foregoing petition were signed in his or her presence and are genuine, that to the best of his or her knowledge and belief the persons so signing were at the time of signing said petition registered voters of said City and that their respective residences are correctly stated therein. _________________________________ Signed and sworn to before me this _____ day of ____________, 2020. ___________________________________ Illinois Notary Public My commission expires _______________ (NOTARY SEAL) STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) NO PETITION CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the United City of Yorkville, Kendall County, Illinois (the “City”), and as such official I do further certify that pursuant to an Ordinance entitled: AN ORDINANCE authorizing the issuance of general obligation alternate revenue bonds of the United City of Yorkville, Kendall County, Illinois in an amount not to exceed $8,250,000 pursuant to Section 15 of the Local Government Debt Reform Act of the State of Illinois, as amended, and the Municipal Code of the State of Illinois, as amended, duly adopted by the City Council of the City (the “City Council”) on the 24th day of November, 2020, notice of authorization of the City to issue $8,250,000 Alternate Revenue Bonds was published on the day of November, 2020, in the Beacon-News, the same being a newspaper of general circulation in the City, and was not posted electronically on the City’s World Wide Web pages. I do further certify that no petition has ever been filed in my office as City Clerk or has ever been presented to me as such official requesting that the proposition to issue said bonds be submitted to the voters of the City, but that I provided a petition form regarding the same to every individual requesting one. IN WITNESS WHEREOF, I hereunto affix my official signature, this ____ day of ___________, 2020. __________________________________ City Clerk NOTICE OF INTENT OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS TO ISSUE $8,250,000 ALTERNATE REVENUE BONDS AND RIGHT TO FILE PETITION PUBLIC NOTICE is hereby given that pursuant to an Ordinance (the “Ordinance”) adopted on the 24th day of November, 2020 by the City Council (the “City Council”) of the United City of Yorkville, Kendall County, Illinois (the “City”), the City intends to issue its general obligation alternate revenue bonds in an aggregate amount of not to exceed $8,250,000 (the “Bonds”) for the purpose of providing funds for (i) the acquisition of the real property located within the City at 651 Prairie Pointe Drive and the vacant Lot 2 adjacent thereto; (ii) the conversion of the existing building at 651 Prairie Pointe Drive into a new Yorkville City Hall and the acquisition of fixtures, furnishings and equipment for use therein; (iii) the acquisition of additional police cars and a new police communication system; (iv) road construction and repairs; and (v) the renovation and repurposing of the existing Yorkville City Hall at 800 Game Farm Road. The revenue sources for the payment of the Bonds will be (a) all collections distributed to the City from those taxes imposed by the City pursuant to the Non-Home Rule Municipal Retailers’ Occupation Tax Act and the Non-Home Rule Municipal Service Occupation Tax Act, each as supplemented and amended from time to time, or substitute taxes therefor as provided by the State of Illinois or the City in the future, and (b) such other funds of the City as may be necessary and on hand from time to time and lawfully available for such purpose. If these revenue sources are insufficient to pay the Bonds, the City will also levy ad valorem property taxes upon all taxable property in the City without limitation as to rate or amount to pay the principal of and interest on the Bonds. This notice is incorporated into the Ordinance. Notice is hereby further given that a petition may be filed with the City Clerk (the “City Clerk”) within thirty (30) days after the date of publication of the Ordinance and this notice, signed by not less than 1,056 registered voters of the City (being the number of registered voters equal to the greater of (a) seven and one-half percent (7.5%) of the registered voters of the City, or (b) the lesser of (i) fifteen percent (15%) of the registered voters of the City, or (ii) 200 registered voters) asking that the issuance of the Bonds be submitted to the voters of the City. If such petition is filed with the City Clerk within thirty (30) days after the date of publication of this notice, an election on the proposition to issue the Bonds shall be held on the 6th day of April, 2021. Forms of petitions for such purposes are available to any individual requesting one from the office of the City Clerk. The Circuit Court may declare that an emergency referendum should be held prior to said election date pursuant to the provisions of Section 2A-1.4 of the Election Code of the State of Illinois, as amended. If no such petition is filed within said thirty (30) day period, then the City shall thereafter be authorized to issue the Bonds for the purpose hereinabove provided. By order of the City Council of the United City of Yorkville, Kendall County, Illinois. DATED this 24th day of November, 2020. Lisa Pickering City Clerk United City of Yorkville, Kendall County, Illinois  Note to Publisher: Please be certain that this notice appears over the name of the City Clerk. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number Minutes of the Regular City Council – November 10, 2020 City Council – December 8, 2020 Majority Approval Approval of Minutes Lisa Pickering Administration Name Department  DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, NOVEMBER 10, 2020 Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Mayor Purcell stated that he has determined that under the Governor’s orders the meeting can be held with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Present Transier Present Ward II Milschewski Present Plocher Present Ward III Funkhouser Present Frieders Present Ward IV Tarulis Present Peterson Present (electronic attendance) Staff in attendance at city hall: Chief of Police Jensen and Attorney Orr. Staff in attendance electronically: City Administrator Olson, City Clerk Pickering, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, and EEI Engineer Sanderson. Clerk’s Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation. A meeting notice was posted on the city’s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/j/89000123214?pwd=ckhwNi85eTRacDFHZ1RuRi9YTTFUZz09. The Zoom meeting ID was 890 0012 3214. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS 1. Tax Levy 2. Boundary Line Agreement between Yorkville and Plainfield Please see attached transcript from the court reporter regarding the public hearing portion of the meeting. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Minutes of the Regular City Council – October 27, 2020 2. Bill Payments for Approval $ 259,167.68 (vendors) $ 297,716.50 (payroll period ending 10/30/20) $ 556,884.18 (total) The Minutes of the Regular Meeting of the City Council – November 10, 2020 – Page 2 of 5   Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Milschewski; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye REPORTS MAYOR’S REPORT Appointment of Freedom of Information Officer – Behr Pfizenmaier (CC 2020-83) Mayor Purcell entertained a motion to approve the appointment of Behr Pfizenmaier as a Freedom of Information Officer. So moved by Alderman Milschewski; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye Ordinance 2020-49 Authorizing the Appointment of Temporary Deputy Clerks (CC 2020-84) Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Appointment of Temporary Deputy Clerks – Bart Olson, Erin Willrett, and Jori Behland. So moved by Alderman Tarulis; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye Ordinance 2020-50 Amending Title 3, Chapter 8 of the City Code (Tobacco Regulations) (CC 2020-85) Mayor Purcell entertained a motion to approve an Ordinance Amending Title 3, Chapter 8 of the City Code (Tobacco Regulations). So moved by Alderman Peterson; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye Local CURE Economic Support Program (CC 2020-86) Mayor Purcell entertained a motion to approve a local CURE Economic Support Program for submittal to the state for state funded economic support for businesses. So moved by Alderman Funkhouser; seconded by Alderman Koch. Assistant Administrator Willrett explained that this is another grant program being offered by the state. For this program, the city would create a local program to benefit Yorkville businesses and would be seeking $200,000 from the state for the initial program. The city would submit the grant application program to the state for review and approval. If the state approves the program, the city would award the grant monies and then be reimbursed by the state. It was asked if the city could front-fund this program and start issuing grants to businesses prior to receiving approval and reimbursement from the state. Staff will research the question of front-funding the grants and will bring additional information back to the next city council meeting. Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye Vacant Lot Purchase – Lot 2 Prairie Pointe Drive Ordinance 2020-51 Authorizing the Third Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2020 and Ending on April 30, 2021 The Minutes of the Regular Meeting of the City Council – November 10, 2020 – Page 3 of 5   Ordinance 2020-52 Approving a Contract for the Purchase and Sale of Real Estate (Lot 2 Prairie Pointe Drive) (CC 2020-87) Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Third Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2020 and Ending on April 30, 2021 and to approve an Ordinance Approving a Contract for the Purchase and Sale of Real Estate (Lot 2 Prairie Pointe Drive). So moved by Alderman Peterson; seconded by Alderman Frieders. Mayor Purcell explained that this proposed purchase is for a vacant lot that is adjacent to the parking lot of the building that the council voted to purchase at the last meeting. Discussion took place regarding the purchase of this lot and the proposed budget amendment. Motion approved by a roll call vote. Ayes-7 Nays-1 Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-nay, Tarulis-aye, Transier-aye Resolution 2020-73 Expressing Official Intent Regarding Certain Capital Expenditures to be Reimbursed from Proceeds of General Obligation Alternate Revenue Bonds to be Issued by the United City of Yorkville, Kendall County, Illinois (CC 2020-88) Mayor Purcell entertained a motion to approve a Resolution Expressing Official Intent Regarding Certain Capital Expenditures to be Reimbursed from Proceeds of General Obligation Alternate Revenue Bonds to be Issued by the United City of Yorkville, Kendall County, Illinois. So moved by Alderman Plocher; seconded by Alderman Tarulis. Mayor Purcell explained that while the council approved the purchase of 651 Prairie Pointe Drive at the last meeting, approval of this Resolution would allow the city to issue bonds within eighteen months of the closing in order to reimburse the general fund for the purchase of the building as well as renovation costs for the building. Discussion took place on the dollar amount of the proposed bonds. It was explained that this resolution sets the ceiling on the dollar amount of the bonds in order to allow flexibility to plan. The actual issuance of the bonds will come back to the City Council for approval on the dollar amount to be issued. Motion approved by a roll call vote. Ayes-7 Nays-1 Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-nay, Tarulis-aye, Transier-aye, Plocher-aye Purchase of Ultraviolet Light System and Parks Dump Truck Resolution 2020-74 Authorizing the Expenditure for One 2019 Ford F-450 Truck and Plow through Morrow Brothers Ford, Greenfield, Illinois, in the amount not to exceed $60,000 Purchase of Ultraviolet Light System Ordinance 2020-53 Authorizing the Fourth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2020 and Ending on April 30, 2021 (CC 2020-89) Mayor Purcell entertained a motion to approve a Resolution Authorizing the Expenditure for One 2019 Ford F-450 Truck and Plow through Morrow Brothers Ford, Greenfield, Illinois, in the amount not to exceed $60,000; to approve the purchase of three of the MRS45-12-POZ Ultraviolet Systems in the amount not to exceed $45,607.47; and to approve an Ordinance Authorizing the Fourth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2020 and Ending on April 30, 2021. So moved by Alderman Peterson; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-8 Nays-0 Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye Prairie Pointe Building Programming Discussion (CC 2020-90) Administrator Olson said that staff has been discussing how the Prairie Pointe Building will be used and is going to be recommending a contract with Cordogan Clark & Associates. They were one of the three finalists when the city had bid out the master plan a couple of years ago. The city also used them to do The Minutes of the Regular Meeting of the City Council – November 10, 2020 – Page 4 of 5   the structural analysis of this building when the city was looking at purchasing this building. Administrator Olson noted that Chief Jensen had worked with a subcontractor of Cordogan Clark at his previous employment. He said that staff expects to have a contract for the City Council to review at the next meeting. PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT KenCom Alderman Funkhouser reported that KenCom is currently working on next year’s budget. Yorkville’s fee will be increasing slightly. He also reported that KenCom is looking to implement license plate readers. These readers will be stationary pole mounted license plate readers which will be capable of taking 15,000 license plate photos per day. The initial proposal is for ten readers and these readers will allow them to see where cars are in real time. The council was not in favor of KenCom purchasing license plate readers. STAFF REPORT Emergency Powers Due to the pandemic and the current increase in the number of COVID-19 cases, Attorney Orr said she would like the council to reconsider an ordinance regarding emergency powers for the Mayor at the next meeting. She said that such an ordinance would be good in between City Council meetings only. MAYOR’S REPORT (cont’d) FY 21 Budget Update (CC 2020-91) Mayor Purcell said that August sales tax numbers are up approximately 8 percent year-over-year. Administrator Olson also mentioned that the FY 21 budget update memo includes the purchase of a squad car. This purchase was previously approved by the City Council in spring of 2020 and staff had held off on the purchase due to the pandemic. Staff will be proceeding forward with the purchase of this previously approved vehicle purchase. Marine Corp Mayor Purcell mentioned that today is the 245th anniversary of the founding of the U.S. Marine Corps. ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION Mayor Purcell stated that an executive session would not be held this evening. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Milschewski; seconded by Alderman Frieders. Motion unanimously approved by a viva voce vote. The Minutes of the Regular Meeting of the City Council – November 10, 2020 – Page 5 of 5   Meeting adjourned at 8:58 p.m. Minutes submitted by: Lisa Pickering, City Clerk, City of Yorkville, Illinois 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearings -November 10,2020 1 UNITED CITY OF YORKVILLE KENDALL COUNTY,ILLINOIS CITY COUNCIL MEETING PUBLIC HEARING 800 Game Farm Road Yorkville,Illinois Tuesday,November 10,2020 7 :00 p .m . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearings -November 10,2020 2 PRESENT: Mr.John Purcell,Mayor; Mr.Ken Koch,Alderman; Mr.Dan Transier,Alderman; Ms.Jackie Milschewski,Alderman; Mr.Arden Joe Plocher,Alderman; Mr.Chris Funkhouser,Alderman; Mr.Joel Frieders,Alderman; Mr.Seaver Tarulis,Alderman; Mr.Jason Peterson,Alderman. ALSO PRESENT: Mr.Bart Olson,City Administrator, Mr.James Jensen,Chief of Police, Ms.Lisa Pickering,City Clerk, Mr.Eric Dhuse,Public Works Director, Ms.Krysti Barksdale-Noble,Community Development Director, Mr.Rob Fredrickson,Finance Director, Mr.Tim Evans,Parks and Recreation Director, Ms.Erin Willrett,Assistant City Administrator, Ms.Kathleen Field-Orr,City Attorney; Mr.Brad Sanderson,City Engineer. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearings -November 10,2020 3 (WHEREUPON,the following proceedings were had in public hearing:) MAYOR PURCELL:I will open the public hearing for anyone who wants to comment on the tax levy for the 2020 properties due and payable in 202 1 .So I have opened the public hearing. Are there any members here in City Hall who would like to speak to the tax levy? (No response.) MAYOR PURCELL:Seeing or hearing none, are there any members in Zoom land who would like to speak to the public hearing f or the tax levy public hearing? (No response.) MAYOR PURCELL:Hearing none,I will close the tax levy public hearing and I will move on to the boundary line agreement between Yorkville and Plainfield public hearing.That is now open. Are there any members of the public here at City Hall who want to speak to that? (No response.) MAYOR PURCELL:You weren't raising your 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearings -November 10,2020 4 hand,right? UNIDENTIFIED SPEAKER:No. MAYOR PURCELL:Okay.There are none here,no members of the public would like to speak. Are there any members in Zoom land who would like to speak to the boundary line agreement between Yorkville and Plainfield public hearing? (No response.) MAYOR PURCELL:Hearing none,I close the boundary line agreement public hearing for the boundary line agreement between Yorkville and Plainfield. (Which were all the proceedings had in the public hearing portion of the meeting.) ---o 0 o --- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearings -November 10,2020 5 STATE OF ILLINOIS ) )SS. COUNTY OF LASALLE ) I,Christine M.Vitosh, a Certified Shorthand Reporter,do hereby certify that I transcribed the proceedings had at the pubic hearing and that the foregoing,Pages 1 through 5,inclusive,is a true,correct and complete computer-generated transcript of the proceedings had at the time and place aforesaid. I further certify that my certificate annexed hereto applies to the original transcript and copies thereof,signed and certified under my hand only. I assume no responsibility for the accuracy of any reproduced copies not made under my control or direction. As certification thereof, I have hereunto set my hand this 10th day of November, A.D.,2020. Christine M.Vitosh,CSR Illinois CSR No.084-002883 0 084-002883 [1]-5:20 1 1 [1]-5:6 10 [1]-1:17 10th [1]-5:17 2 2020 [3]-1:17,3:6, 5:17 2021 [1]-3:7 5 5 [1]-5:6 7 7:00 [1]-1:18 8 800 [1]-1:13 A A.D [1]-5:17 accuracy [1]-5:14 Administrator [2]- 2:12,2:22 aforesaid [1]-5:9 agreement [4]-3:18, 4:8,4:12,4:13 Alderman [8]-2:3, 2:4,2:5,2:6,2:7, 2:8,2:9,2:10 ALSO [1]-2:11 annexed [1]-5:10 applies [1]-5:11 Arden [1]-2:6 Assistant [1]-2:21 assume [1]-5:13 Attorney [1]-2:23 B Barksdale [1]-2:16 Barksdale-Noble [1]- 2:16 Bart [1]-2:12 between [3]-3:18, 4:8,4:13 boundary [4]-3:18, 4:7,4:12,4:13 Brad [1]-2:24 C certificate [1]-5:10 certification [1]-5:16 Certified [1]-5:3 certified [1]-5:12 certify [2]-5:4,5:10 Chief [1]-2:13 Chris [1]-2:7 Christine [2]-5:3, 5:20 CITY [2]-1:5,1:8 City [7]-2:12,2:14, 2:21,2:23,2:24,3:8, 3:22 Clerk [1]-2:14 close [2]-3:17,4:11 comment [1]-3:5 Community [1]-2:16 complete [1]-5:7 computer [1]-5:7 computer-generated [1]-5:7 control [1]-5:15 copies [2]-5:12,5:14 correct [1]-5:7 COUNCIL [1]-1:8 COUNTY [2]-1:6,5:2 CSR [2]-5:20,5:20 D Dan [1]-2:4 Development [1]- 2:17 Dhuse [1]-2:15 direction [1]-5:15 Director [4]-2:15, 2:17,2:18,2:20 due [1]-3:6 E Engineer [1]-2:24 Eric [1]-2:15 Erin [1]-2:21 Evans [1]-2:19 F Farm [1]-1:13 Field [1]-2:23 Field-Orr [1]-2:23 Finance [1]-2:18 following [1]-3:1 foregoing [1]-5:6 Fredrickson [1]-2:18 Frieders [1]-2:8 Funkhouser [1]-2:7 G Game [1]-1:13 generated [1]-5:7 H Hall [2]-3:9,3:22 hand [3]-4:1,5:13, 5:17 HEARING [1]-1:9 hearing [14]-3:3,3:5, 3:7,3:11,3:13,3:14, 3:16,3:17,3:19,4:9, 4:11,4:12,4:17,5:5 hereby [1]-5:4 hereto [1]-5:11 hereunto [1]-5:16 I ILLINOIS [2]-1:6,5:1 Illinois [2]-1:14,5:20 inclusive [1]-5:6 J Jackie [1]-2:5 James [1]-2:13 Jason [1]-2:10 Jensen [1]-2:13 Joe [1]-2:6 Joel [1]-2:8 John [1]-2:2 K Kathleen [1]-2:23 Ken [1]-2:3 KENDALL [1]-1:6 Koch [1]-2:3 Krysti [1]-2:16 L land [2]-3:12,4:6 LASALLE [1]-5:2 levy [4]-3:6,3:9, 3:13,3:17 line [4]-3:18,4:7, 4:12,4:13 Lisa [1]-2:14 M MAYOR [6]-3:4,3:11, 3:16,3:24,4:3,4:11 Mayor [1]-2:2 meeting [1]-4:18 MEETING [1]-1:8 members [5]-3:8, 3:12,3:21,4:4,4:6 Milschewski [1]-2:5 move [1]-3:17 N Noble [1]-2:16 none [4]-3:11,3:16, 4:3,4:11 November [2]-1:17, 5:17 O OF [3]-1:5,5:1,5:2 Olson [1]-2:12 open [2]-3:4,3:20 opened [1]-3:7 original [1]-5:11 Orr [1]-2:23 P p.m [1]-1:18 Pages [1]-5:6 Parks [1]-2:19 payable [1]-3:6 Peterson [1]-2:10 Pickering [1]-2:14 place [1]-5:9 Plainfield [3]-3:19, 4:8,4:14 Plocher [1]-2:6 Police [1]-2:13 portion [1]-4:17 PRESENT [2]-2:1, 2:11 proceedings [4]-3:2, 4:16,5:5,5:8 properties [1]-3:6 pubic [1]-5:5 PUBLIC [1]-1:9 public [12]-3:3,3:4, Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearings -November 10,2020 1 3:7,3:13,3:14,3:17, 3:19,3:21,4:4,4:8, 4:12,4:17 Public [1]-2:15 PURCELL [6]-3:4, 3:11,3:16,3:24,4:3, 4:11 Purcell [1]-2:2 R raising [1]-3:24 Recreation [1]-2:19 Reporter [1]-5:4 reproduced [1]-5:14 response [4]-3:10, 3:15,3:23,4:10 responsibility [1]- 5:13 Road [1]-1:13 Rob [1]-2:18 S Sanderson [1]-2:24 Seaver [1]-2:9 seeing [1]-3:11 set [1]-5:16 Shorthand [1]-5:3 signed [1]-5:12 SPEAKER [1]-4:2 SS [1]-5:1 STATE [1]-5:1 T Tarulis [1]-2:9 tax [4]-3:6,3:9,3:13, 3:17 thereof [2]-5:12,5:16 Tim [1]-2:19 transcribed [1]-5:4 transcript [2]-5:8, 5:11 Transier [1]-2:4 true [1]-5:7 Tuesday [1]-1:17 U under [2]-5:12,5:14 UNIDENTIFIED [1]- 4:2 UNITED [1]-1:5 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearings -November 10,2020 2 V Vitosh [2]-5:3,5:20 W wants [1]-3:5 WHEREUPON [1]- 3:1 Willrett [1]-2:21 Works [1]-2:15 Y YORKVILLE [1]-1:5 Yorkville [4]-1:14, 3:19,4:8,4:13 Z Zoom [2]-3:12,4:6 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number Minutes of the Regular City Council – November 24, 2020 City Council – December 8, 2020 Majority Approval Approval of Minutes Lisa Pickering Administration Name Department  DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, NOVEMBER 24, 2020 Mayor Purcell called the meeting to order at 7:01 p.m. and led the Council in the Pledge of Allegiance. Mayor Purcell stated that he has determined that under the Governor’s orders the meeting can be held with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Absent Transier Present (electronic attendance) Ward II Milschewski Present (electronic attendance) Plocher Present (electronic attendance) Ward III Funkhouser Present (electronic attendance) Frieders Present (electronic attendance) Ward IV Tarulis Present (electronic attendance) Peterson Present (electronic attendance) Staff in attendance at city hall: City Administrator Olson and Chief of Police Jensen. Staff in attendance electronically: City Clerk Pickering, Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, Purchasing Manager Parker, Attorney Orr and EEI Engineer Sanderson. Clerk’s Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation. A meeting notice was posted on the city’s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/j/86422809778?pwd=MFI1aTdaZHlENDRTbTE3UkNRSkhrQT09. The Zoom meeting ID was 864 2280 9778. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Holiday Meals Deputy Chief Pfizenmaier and Officer Hart were excited to announce that through the generous donations of the Police Department officers and staff, the police department is able to provide forty-five holiday meals for Thanksgiving. Deputy Chief Pfizenmaier explained that Officer Hart had proposed providing holiday meals as a way for the officers and staff to be able to give back to the Yorkville community. He said that the meals will be delivered mostly to seniors and those who were suffering from a medical ailment or experiencing financial hardship. They hope to be able to double or triple the amount of meals they are able to provide next year. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. The Minutes of the Regular Meeting of the City Council – November 24, 2020 – Page 2 of 7   CONSENT AGENDA 1. Bill Payments for Approval $ 800,365.91 (vendors) $ 303,271.65 (payroll period ending 11/13/20) $ 1,103,637.56 (total) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Milschewski; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-7 Nays-0 Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye REPORTS MAYOR’S REPORT Holiday Celebration Mayor Purcell reported that the holiday celebration that was held the previous weekend with the tree lighting, fireworks, and drive-by Santa Claus was excellent. Purchase of Two Message Boards (CC 2020-94) Ordinance 2020-54 Authorizing the Fifth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2020 and ending on April 30, 2021 Resolution 2020-75 Authorizing the Purchase of Two (2) Message Boards with a Radar Option from all Traffic Solutions, Inc., Herndon, Virginia, in the amount not to exceed $43,900 and Striping from Strypes Plus More Inc., Hinckley, Illinois in the amount not to exceed $600, with a grand total amount not to exceed $44,500. Mayor Purcell commented that he was moving this item up on the agenda as Purchasing Manager Parker has another meeting that she needs to attend. Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Fifth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2020 and ending on April 30, 2021 and to approve a Resolution Authorizing the Purchase of Two (2) Message Boards with a Radar Option from All Traffic Solutions, Inc., Herndon, Virginia, in the amount not to exceed $43,900 and Striping from Strypes Plus More Inc., Hinckley, Illinois in the amount not to exceed $600, with a grand total amount not to exceed $44,500. So moved by Alderman Milschewski; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Frieders-aye, Peterson-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye Intent to Issue Alternate Revenue Bonds for 651 Prairie Pointe Drive and Adjacent Lot 2 (CC 2020-88) Ordinance 2020-55 Calling a public hearing concerning the intent of the City Council of the United City of Yorkville, Kendall County, Illinois, to sell not to exceed $8,250,000 General Obligation Alternate Revenue Bonds Ordinance 2020-56 Authorizing the issuance of general obligation alternate revenue bonds of the United City of Yorkville, Kendall County, Illinois in an amount not to exceed $8,250,00 pursuant to Section 15 of the Local Government Debt Reform Act of the State of Illinois, as amended, and the Municipal Code of the State of Illinois, as amended Mayor Purcell entertained a motion to approve an Ordinance calling a public hearing concerning the intent of the City Council of the United City of Yorkville, Kendall County, Illinois, to sell not to exceed $8,250,000 General Obligation Alternate Revenue Bonds and a motion to approve an Ordinance authorizing the issuance of general obligation alternate revenue bonds of the United City of Yorkville, Kendall County, Illinois in an amount not to exceed $8,250,000 pursuant to Section 15 of the Local Government Debt Reform Act of the State of Illinois, as amended, and the Municipal Code of the State of Illinois, as amended. So moved by Alderman Plocher; seconded by Alderman Tarulis. The Minutes of the Regular Meeting of the City Council – November 24, 2020 – Page 3 of 7   Mayor Purcell stated this item is not an authorization to issue bonds, it is a notice of the intent to issue bonds and to hold a public hearing. Motion approved by a roll call vote. Ayes-6 Nays-1 Milschewski-aye, Funkhouser-nay, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye Local CURE Economic Support Program – Update (CC 2020-86) Mayor Purcell said that at the last meeting the council had asked if the city could front-fund this item prior to getting approval from the state. Mayor Purcell said that the state currently does not have any money available for our region. There is a chance that more funding may be added; however, the city will not know if any additional funds will become available until December at the earliest. Assistant Administrator Willrett explained that the funding from the state is split into regions and the funds for the region that Yorkville is located in have already been depleted. There may be a chance that the state redistributes funds from other regions in December. The city has submitted grant paperwork to the state and is currently waiting to see if any funds become available for our region. It was asked if the city could move forward with front-funding the program immediately. Since front- funding this program was not specifically listed on the agenda, Attorney Orr recommended that this item be brought back and listed on the December 8th agenda. Mayor Purcell stated this item will return to the December 8th meeting. He also mentioned that to date Yorkville businesses have received almost $1.4 million dollars in state grant funding. Prairie Pointe Space Needs Analysis, Programming, and Cost Estimate – Phase 1 Proposal from Cordogan Clark (CC 2020-92) Mayor Purcell entertained a motion to approve a Prairie Pointe Space Needs Analysis, Programming, and Cost Estimate – Phase 1 Proposal from Cordogan Clark. So moved by Alderman Peterson; seconded by Alderman Tarulis. Administrator Olson explained that the Phase 1 scope generally covers a space needs analysis, a programming layout of the building as well as cost estimates. He said that the intent of staff is to provide regular updates to the council as to how this project is progressing. He said that he has also asked Cordogan Clark to make a formal presentation to the council at the end of Phase 1. Administrator Olson said he had been asked if a steering committee would be formed. Due to the project being renovation focused and not new construction and the hope that staff could be moved into the building within a few months to a year, he and Chief Jensen discussed that a steering committee would not be necessary if staff provided regular updates to the council as to the progress being made. It was also asked if the contract could be broken into separate contracts for Cordogan Clark and the subcontractor McClaren. Administrator Olson said that while current proposal more heavily uses McClaren, in the future, he would expect that the bulk of the proposal would be Cordogan Clark. Discussion took place on facility planning, future staffing needs, and splitting the contracts. Motion approved by a roll call vote. Ayes-6 Nays-1 Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Milschewski-aye; Funkhouser-nay Tax Levy (CC 2020-93) Resolution Requesting Separate Limiting Rates for all City Funds Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning on May 1, 2021 and Ending on April 30, 2022 Mayor Purcell entertained a motion to table this item to the December 8, 2020 City Council meeting. So moved by Alderman Milschewski; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-6 Nays-1 Transier-aye, Plocher-aye, Frieders-nay, Peterson-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye The Minutes of the Regular Meeting of the City Council – November 24, 2020 – Page 4 of 7   PUBLIC WORKS COMMITTEE REPORT Grande Reserve Unit 1 – Performance Guarantee Release (PW 2020-64) Alderman Plocher made a motion to authorize the release of the remaining performance security (Platte River Bond #41424197); seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye, Peterson-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye Appletree Court Water Main Replacement – Engineering Agreement (PW 2020-65) Alderman Plocher made a motion to approve the Appletree Court Water Main Replacement Professional Services Agreement – Design Engineering and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-7 Nays-0 Peterson-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye Blackberry Shore Lane Parking Restrictions (PW 2020-66) Alderman Plocher made a motion to authorize staff to send letters to the surrounding property owners notifying them of the proposal to restrict parking on the north side of Blackberry Shore Lane from Northland Lane to a point 2900’ west of Northland Lane and notifying them that the item will be discussed at an upcoming meeting; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-7 Nays-0 Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2020-57 Authorizing a Jurisdictional Boundary Line Agreement between the United City of Yorkville and the Village of Plainfield (EDC 2020-47) Alderman Milschewski made a motion to approve an Ordinance Authorizing a Jurisdictional Boundary Line Agreement between the United City of Yorkville and the Village of Plainfield and authorize the Mayor and City Clerk to execute; seconded by Alderman Plocher. Director Noble explained that this agreement is an extension of the existing boundary line agreement with Plainfield which is set to expire in January 2021. The proposed agreement would continue the boundary line agreement with a few minor modifications for another twenty years. Motion approved by a roll call vote. Ayes-7 Nays-0 Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye PUBLIC SAFETY COMMITTEE REPORT E- Citation Resolution 2020-76 Authorizing an Intergovernmental Agreement between the United City of Yorkville and the Kendall County Circuit Clerk (Electronic Citation Software “Brazos”) Agreement with KenCom for Purchase of Additional Tyler/New World Products – Brazos Electronic Citation Software Program (CC 2020-15) Alderman Tarulis made a motion to approve a Resolution Authorizing the Intergovernmental Agreement between the United City of Yorkville and the Kendall County Circuit Clerk (Electronic Citation Software “Brazos”) and to approve an agreement with KenCom for the Purchase of Additional Tyler/New World Product(s) and to authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Milschewski-aye The Minutes of the Regular Meeting of the City Council – November 24, 2020 – Page 5 of 7   Resolution 2020-77 Authorizing the Disposal of Personal Property Owned by the City (City Owned Police Vehicles) (CC 2020-28) Alderman Tarulis made a motion to approve a Resolution Authorizing the Disposal of Personal Property Owned by the City (City Owned Police Vehicles) and authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-7 Nays-0 Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Milschewski-aye, Funkhouser-aye ADMINISTRATION COMMITTEE REPORT Monthly Treasurer’s Report for October 2020 (ADM 2020-67) Alderman Funkhouser made a motion to approve the Treasurer’s Report for October 2020; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-6 Nays-1 Transier-aye, Plocher-aye, Frieders-nay, Peterson-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye Bond Abatement Ordinances (ADM 2020-70) Ordinance 2020-58 Abating the tax levied for the year 2020 to pay the principal of and interest on the $11,150,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2011 Ordinance 2020-59 Abating the tax levied for the year 2020 to pay the principal of and interest on the $5,575,000 General Obligation Bonds (Alternate Revenue Source), Series 2015A Ordinance 2020-60 Abating the tax levied for the year 2020 to pay the principal of and interest on the $5,800,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2016 Ordinance 2020-61 Abating the tax levied for the year 2020 to pay the principal of and interest on the $1,235,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2014 Ordinance 2020-62 Abating the tax levied for the year 2020 to pay the principal of and interest on the $1,290,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2014C Ordinance 2020-63 Abating the tax levied for the year 2020 to pay the principal of and interest on the $2,300,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2014B Ordinance 2020-64 Abating the tax levied for the year 2020 to pay the principal of and interest on the $4,295,000 General Obligation Bonds (Alternate Revenue Source), Series 2014A Alderman Funkhouser made a motion to approve the ordinances abating the taxes levied for the year 2020 to pay the principal of and interest on the General Obligation Bonds and General Obligation Refunding Bonds listed on the agenda as Administration Committee Report #2 – Bond Abatement Ordinances numbered a, b, c, d, e, f, and g, and to authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocher-aye, Frieders-aye, Peterson-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye Special Service Area Abatement Ordinances (ADM 2020-71) Ordinance 2020-65 Abating Special Service Area Taxes for Special Service Area Number 2003-100 (Raintree Village Project) and Approving the Amended Special Tax Roll Ordinance 2020-66 Abating Special Service Area Taxes for Special Service Area Number 2003-101 (Windett Ridge Project) and Approving the Amended Special Tax Roll The Minutes of the Regular Meeting of the City Council – November 24, 2020 – Page 6 of 7   Ordinance 2020-67 Abating Special Service Area Taxes for Special Service Area Number 2004-104 (Central Grande Reserve) and Approving the Amended Special Tax Roll Ordinance 2020-68 Abating Special Service Area Taxes for Special Service Area Numbers 2004-107 (Raintree Village II Project) Ordinance 2020-69 Abating Special Service Area Taxes for Special Service Area Number 2005-108 and 2005-109 Special Tax Refunding Bonds, Series 2016 (Autumn Creek Project and Bristol Bay I Project) Alderman Funkhouser made a motion to approve the ordinances abating the special service area taxes and approving the amended special tax rolls for the special service areas listed on the agenda as Administration Committee Report #3 – Special Service Abatement Ordinances, numbered a, b, c, d, and e, and to authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye, Peterson-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye Ordinance 2020-70 for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2021 and Ending April 30, 2022 in and for Special Service Area Number 2004-201 (Fox Hill) (ADM 2020-72) Alderman Funkhouser made a motion to approve an Ordinance for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2021 and Ending on April 30, 2022 in and for Special Service Area Number 2004-201 (Fox Hill) and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-7 Nays-0 Peterson-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye Ordinance 2020-71 for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2021 and Ending April 30, 2022 in and for Special Service Area Number 2006-119 (Sunflower Estates) (ADM 2020-73) Alderman Funkhouser made a motion to approve an Ordinance for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1, 2021 and Ending on April 30, 2022 in and for Special Service Area Number 2006-119 (Sunflower Estates) and authorize the Mayor and City Clerk to execute; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-7 Nays-0 Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye PARK BOARD No report. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT KenCom Alderman Funkhouser reported that KenCom has budgeted money to purchase license plate readers. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT No report. STAFF REPORT No report. The Minutes of the Regular Meeting of the City Council – November 24, 2020 – Page 7 of 7   MAYOR’S REPORT (cont’d) FY 21 Budget Update (CC 2020-95) Administrator Olson reported that the budget update memo includes some minor updates. He mentioned that income tax revenues are still tracking at the amount estimated by the Illinois Municipal League and use taxes are showing a forty percent year-over-year increase. Prairie Pointe Building Update (CC 2020-96) Mayor Purcell commented that there was nothing additional to report this evening other than the discussion which occurred earlier in the meeting regarding the Cordogan Clark proposal. ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION None. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Frieders; seconded by Alderman Peterson. Motion unanimously approved by a viva voce vote. Meeting adjourned at 8:18 p.m. Minutes submitted by: Lisa Pickering, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #3 Tracking Number Bills for Payment City Council – December 8, 2020 Majority Approval Amy Simmons Finance Name Department  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/25/20UNITED CITY OF YORKVILLETIME: 15:19:45MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTION DATE ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 131178 KCRKENDALL COUNTY RECORDER'S11/23/2038597-3860111/23/20 01 GRANDE RESERVE UNITS 26 & 2790-147-00-00-0011210.0002 FINAL PLATS** COMMENT **INVOICE TOTAL:210.00 *CHECK TOTAL:210.00TOTAL AMOUNT PAID:210.00Page 1 of 34 01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533786 AACVB AURORA AREA CONVENTION10/20-HAMPTON11/24/20 01 OCT 2020 HAMPTON INN HOTEL TAX 01-640-54-00-54812,252.91INVOICE TOTAL:2,252.91 *10/20-SUNSET11/19/20 01 OCT 2020 SUNSET HOTEL TAX 01-640-54-00-548172.00INVOICE TOTAL:72.00 *10/20-SUPER11/24/20 01 OCT 2020 SUPER 8 HOTEL TAX 01-640-54-00-5481693.70INVOICE TOTAL:693.70 *20-OCT11/05/20 01 OCT 2020 ALL SEASON HOTEL TAX 01-640-54-00-548113.69INVOICE TOTAL:13.69 *CHECK TOTAL:3,032.30 533787 AHWARENDS HOGAN WALKER LLC1029769311/12/20 01 HY-GARD01-410-56-00-562895.10INVOICE TOTAL:95.10 *CHECK TOTAL:95.10 533788 ALTORFER ALTORFER INDUSTRIES, INCTO53008220311/03/20 01 REPLACE VEE BELT01-410-54-00-5490519.62INVOICE TOTAL:519.62 *TO53008220511/03/20 01 REPLACE CAB HEATER01-410-54-00-54902,711.20INVOICE TOTAL:2,711.20 *CHECK TOTAL:3,230.82 533789 ATLAS ATLAS BOBCATBW155511/04/20 01 ANTIFREEZE, BOLTS, TEETH01-410-56-00-5628647.73INVOICE TOTAL:647.73 *CHECK TOTAL:647.73Page 2 of 34   01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533790 ATTINTER AT&T801559750911/10/20 01 11/10-12/9 ROUTER01-110-54-00-5440471.16INVOICE TOTAL:471.16 *CHECK TOTAL:471.16 533791 BATTERYS BATTERY SERVICE CORPORATION006841811/05/20 01 BATTERY01-410-56-00-562859.95INVOICE TOTAL:59.95 *CHECK TOTAL:59.95 533792 BENESCH ALFRED BENESCH & COMPANY16999711/12/20 01 2019-2020 NBIS BRIDGE01-640-54-00-546511,900.0002 INSPECTION** COMMENT **INVOICE TOTAL:11,900.00 *CHECK TOTAL:11,900.00 533793 BFCONSTR B&F CONSTRUCTION CODE SERVICES1366111/10/20 01 OCT 2020 INSPECTIONS01-220-54-00-54595,120.00INVOICE TOTAL:5,120.00 *5494411/05/20 01 GRACE COFFEE & WINE BUILDING 01-220-54-00-5459521.6202 PLAN & ELECTRICAL PLAN REVIEWS ** COMMENT **INVOICE TOTAL:521.62 *CHECK TOTAL:5,641.62 533794 BNYMGLOB THE BANK OF NEW YORK MELLON252-233483611/16/20 01 SERIES 2011 PAYING AGENT FEE 52-520-54-00-5498688.50INVOICE TOTAL:688.50 *CHECK TOTAL:688.50Page 3 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533795 BOROWSKK KYLE BOROWSKI11182011/18/20 01 11/16-11/18 TRAINING MEAL PER 01-210-54-00-541542.0002 DIEM** COMMENT **INVOICE TOTAL:42.00 *CHECK TOTAL:42.00 533796 BOULEA ANTHONY BOULEOCT 26-NOV 2311/24/20 01 REFEREE79-795-54-00-546255.00INVOICE TOTAL:55.00 *CHECK TOTAL:55.00D001863 BROWND DAVID BROWN12012012/01/20 01 NOV 2020 MOBILE EMAIL51-510-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533797 CALLONE UNITED COMMUNICATION SYSTEMS34214511/15/20 01 11/15-12/14 ADMIN LINES01-110-54-00-5440513.6302 11/15-12/14 CITY HALL NORTEL 01-110-54-00-5440186.8203 11/15-12/14 CITY HALL NORTEL 01-210-54-00-5440186.8204 11/15-12/14 CITY HALL NORTEL 51-510-54-00-5440186.8205 11/15-12/14 PD LINES01-210-54-00-5440471.2206 11/15-12/14 CITY HALL FIRE 01-210-54-00-5440642.1207 11/15-12/14 PW LINES51-510-54-00-54402,154.0108 11/15-12/14 SEWER LINES52-520-54-00-5440591.6809 11/15-12/14 TRAFFIC SIGNAL 01-410-54-00-543556.2410 MAINTENANCE** COMMENT **11 11/15-12/14 REC LINES79-795-54-00-5440322.84Page 4 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533797 CALLONE UNITED COMMUNICATION SYSTEMS34214511/15/20 12 11/15-12/14 CITY HALL FIRE 01-110-54-00-5440642.11INVOICE TOTAL:5,954.31 *CHECK TOTAL:5,954.31 533798 CAMBRIA CAMBRIA SALES COMPANY INC.4205611/09/20 01 PAPER TOWEL52-520-56-00-562062.34INVOICE TOTAL:62.34 *CHECK TOTAL:62.34 533799 CARCONST CARROLL CONSTRUCTION SUPPLYNA06671810/21/20 01 CUTTER SPLINE79-790-56-00-563043.22INVOICE TOTAL:43.22 *CHECK TOTAL:43.22 533800 CENTRALL CENTRAL LIMESTONE COMPANY, INC2367711/02/20 01 CRUSHED STONE51-510-56-00-5620227.62INVOICE TOTAL:227.62 *CHECK TOTAL:227.62D001864 CONARDR RYAN CONARD12012012/01/20 01 NOV 2020 MOBILE EMAIL51-510-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533801 COREMAIN CORE & MAIN LPPage 5 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533801 COREMAIN CORE & MAIN LPN19674411/04/20 01 REGULATOR51-510-56-00-5664375.00INVOICE TOTAL:375.00 *N19675211/04/20 01 REGULATOR51-510-56-00-5664388.62INVOICE TOTAL:388.62 *N25603411/13/20 01 BACKFLOW METERS51-510-56-00-56647,775.26INVOICE TOTAL:7,775.26 *N28310311/04/20 01 BACKFLOW METERS51-510-56-00-56643,899.90INVOICE TOTAL:3,899.90 *CHECK TOTAL:12,438.78 533802 CROSSEVA CROSS EVANGELICAL LUTHERN111720-GYM11/17/20 01 GYM RENTAL FEE FOR YOUTH79-795-56-00-5606750.0002 BASKETBALL** COMMENT **INVOICE TOTAL:750.00 *CHECK TOTAL:750.00 533803 CYLISERV CYLINDER SERVICES INC.21419611/09/20 01 NEW CYLINDER01-410-56-00-5628226.03INVOICE TOTAL:226.03 *CHECK TOTAL:226.03 533804 DELAGE DLL FINANCIAL SERVICES INC7029143411/17/20 01 DEC 2020 COPIER LEASE01-110-54-00-5485113.4602 DEC 2020 COPIER LEASE01-120-54-00-548575.6403 DEC 2020 COPIER LEASE01-220-54-00-5485189.10Page 6 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533804 DELAGE DLL FINANCIAL SERVICES INC7029143411/17/20 04 DEC 2020 COPIER LEASE01-210-54-00-5485299.1005 DEC 2020 COPIER LEASE01-410-54-00-548544.6706 DEC 2020 COPIER LEASE51-510-54-00-548544.6707 DEC 2020 COPIER LEASE79-790-54-00-548594.5508 DEC 2020 COPIER LEASE79-795-54-00-548594.5509 DEC 2020 COPIER LEASE52-520-54-00-548544.66INVOICE TOTAL:1,000.40 *CHECK TOTAL:1,000.40 533805 DELAGE DLL FINANCIAL SERVICES INC7029158611/17/20 01 JAN 2021 MANAGED PRINT01-110-54-00-5485112.3302 SERVICES** COMMENT **03 JAN 2021 MANAGED PRINT01-120-54-00-548537.4404 SERVICES** COMMENT **05 JAN 2021 MANAGED PRINT01-210-54-00-5485112.3306 SERVICES** COMMENT **07 JAN 2021 MANAGED PRINT51-510-54-00-548550.1808 SERVICES** COMMENT **09 JAN 2021 MANAGED PRINT52-520-54-00-548512.3610 SERVICES** COMMENT **11 JAN 2021 MANAGED PRINT01-410-54-00-548512.3612 SERVICES** COMMENT **INVOICE TOTAL:337.00 *CHECK TOTAL:337.00 533806 DEVELOP DEVELOPMENTAL SERVICES CENTER12598911/05/20 01 STANDARD PTI TARGETS FOR01-210-56-00-5620370.9902 TRAINING** COMMENT **INVOICE TOTAL:370.99 *CHECK TOTAL:370.99Page 7 of 34   01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001865 DHUSEE DHUSE, ERIC12012012/01/20 01 NOV 2020 MOBILE EMAIL51-510-54-00-544015.0002 REIMBURSEMENT** COMMENT **03 NOV 2020 MOBILE EMAIL52-520-54-00-544015.0004 REIMBURSEMENT** COMMENT **05 NOV 2020 MOBILE EMAIL01-410-54-00-544015.0006 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533807 DIRENRGY DIRECT ENERGY BUSINESS1704711-203150043869 11/10/20 01 10/9-11/5 KENNEDY & RT2323-230-54-00-5482183.36INVOICE TOTAL:183.36 *1704717-203210043931 11/16/20 01 10/9-11/9 RT47 & ROSENWINKLE 23-230-54-00-548238.48INVOICE TOTAL:38.48 *CHECK TOTAL:221.84D001866 DLKDLK, LLC21811/25/20 01 NOV 2020 ECOMONIC DEVELOPMENT 01-640-54-00-54869,425.0002 HOURS** COMMENT **INVOICE TOTAL:9,425.00 *DIRECT DEPOSIT TOTAL:9,425.00 533808 DUTEK THOMAS & JULIE FLETCHER101250611/03/20 01 WASHERS, NIPPLES, BUSHING 01-410-56-00-562817.50INVOICE TOTAL:17.50 *101254511/06/20 01 FITTINGS01-410-56-00-562810.00INVOICE TOTAL:10.00 *Page 8 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533808 DUTEK THOMAS & JULIE FLETCHER101257811/10/20 01 FITTINGS, HOSE ASSEMBLY01-410-56-00-562856.50INVOICE TOTAL:56.50 *CHECK TOTAL:84.00D001867 EVANST TIM EVANS12012012/01/20 01 NOV 2020 MOBILE EMAIL79-790-54-00-544022.5002 REIMBURSEMENT** COMMENT **03 NOV 2020 MOBILE EMAIL79-795-54-00-544022.5004 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533809 EVINST W. THOMAS EVINS09192009/19/20 01 REFEREE79-795-54-00-546280.00INVOICE TOTAL:80.00 *CHECK TOTAL:80.00 533810 FARMFLEE BLAIN'S FARM & FLEET3885-A.HERNANDEZ 11/14/20 01 PANTS, HAT, SHIRTS, JACKET 79-790-56-00-5600168.16INVOICE TOTAL:168.16 *CHECK TOTAL:168.16 533811 FARMFLEE BLAIN'S FARM & FLEET4794-T.SCOTT11/16/20 01 GLOVES79-790-56-00-560017.9902 WORK BOOTS79-790-56-00-5600143.99INVOICE TOTAL:161.98 *CHECK TOTAL:161.98Page 9 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533812 FIRST FIRST PLACE RENTALW455711/17/20 01 GENERATOR REPAIR51-510-54-00-5490247.85INVOICE TOTAL:247.85 *CHECK TOTAL:247.85D001868 FREDRICR ROB FREDRICKSON12012012/01/20 01 NOV 2020 MOBILE EMAIL01-120-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D001869 GALAUNEJ JAKE GALAUNER12012012/01/20 01 NOV 2020 MOBILE EMAIL79-795-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D001870 GARCIAL LUIS GARCIA12012012/01/20 01 NOV 2020 MOBILE EMAIL51-510-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533813 GARDKOCH GARDINER KOCH & WEISBERGH-2364C-114611/12/20 01 KIMBALL HILL I MATTER01-640-54-00-54611,924.13INVOICE TOTAL:1,924.13 *H-3586C-114711/12/20 01 NICHOLSON MATTER01-640-54-00-54611,540.00INVOICE TOTAL:1,540.00 *Page 10 of 34   01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533813 GARDKOCH GARDINER KOCH & WEISBERGH-3995C-114811/12/20 01 YMCA MATTER01-640-54-00-546144.00INVOICE TOTAL:44.00 *H-4412C-114911/12/20 01 GREEN ORGANICS MATTER01-640-54-00-5461132.00INVOICE TOTAL:132.00 *CHECK TOTAL:3,640.13 533814 GIANTER RICARDO GANTE09192009/19/20 01 REFEREE79-795-54-00-546280.00INVOICE TOTAL:80.00 *CHECK TOTAL:80.00 533815 GRAINCO GRAINCO FS., INC.7401806810/27/20 01 LP GAS CYLINDER79-790-56-00-562055.62INVOICE TOTAL:55.62 *CHECK TOTAL:55.62D001871 HARMANR RHIANNON HARMON12012012/01/20 01 NOV 2020 MOBILE EMAIL79-795-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D001872 HENNED DURK HENNE12012012/01/20 01 NOV 2020 MOBILE EMAIL01-410-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00Page 11 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001873 HERNANDA ADAM HERNANDEZ12012012/01/20 01 NOV 2020 MOBILE EMAIL79-790-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533816 HERNANDN NOAH HERNANDEZ12012012/01/20 01 NOV 2020 MOBILE EMAIL79-790-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *CHECK TOTAL:45.00D001874 HORNERR RYAN HORNER12012012/01/20 01 NOV 2020 MOBILE EMAIL79-790-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D001875 HOULEA ANTHONY HOULE12012012/01/20 01 NOV 2020 MOBILE EMAIL79-790-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533817 ILPD4811 ILLINOIS STATE POLICE033120-481103/31/20 01 SOLICITOR BACKGROUND CHECKS 01-110-54-00-5462113.00INVOICE TOTAL:113.00 *Page 12 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533817 ILPD4811 ILLINOIS STATE POLICE053120-481105/31/20 01 SOLICITOR BACKGROUND CHECK 01-110-54-00-546228.25INVOICE TOTAL:28.25 *083120-481108/31/20 01 BACKGROUND CHECK82-820-54-00-546228.2502 BACKGROUND CHECKS79-795-54-00-5462395.50INVOICE TOTAL:423.75 *CHECK TOTAL:565.00 533818 ILTREASU STATE OF ILLINOIS TREASURER9912/01/20 01 RT47 EXPANSION PYMT #9915-155-60-00-60796,148.8902 RT47 EXPANSION PYMT #9951-510-60-00-60793,780.9803 RT47 EXPANSION PYMT #9952-520-60-00-60791,873.4804 RT47 EXPANSION PYMT #9988-880-60-00-6079624.01INVOICE TOTAL:12,427.36 *CHECK TOTAL:12,427.36 533819 ILTRUCK ILLINOIS TRUCK MAINTENANCE, IN02909310/31/20 01 OIL CHANGE,REPLACE REAR SENSOR 01-410-54-00-5490693.13INVOICE TOTAL:693.13 *02909610/31/20 01 OIL CHANGE, REPAIR TAIL LIGHT 01-410-54-00-5490712.55INVOICE TOTAL:712.55 *02910011/09/20 01 REPLACE ICP SENSOR01-410-54-00-54901,076.45INVOICE TOTAL:1,076.45 *02910411/13/20 01 OIL CHANGE, REPAIR MARKER 01-410-54-00-54901,774.0502 LIGHTS** COMMENT **INVOICE TOTAL:1,774.05 *CHECK TOTAL:4,256.18Page 13 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533820 IMPERINV IMPERIAL INVESTMENTS2019 LEVY10/29/20 01 2019 LEVY YEAR INCREMENTAL 88-880-54-00-542527,255.9102 PROPERTY TAX REIMBURSEMENT** COMMENT **03 FY2021** COMMENT **INVOICE TOTAL:27,255.91 *CHECK TOTAL:27,255.91 533821 INGEMUNS INGEMUNSON LAW OFFICES LTD833210/01/20 01 SEPT 2020 ADMIN HEARINGS01-210-54-00-5467600.00INVOICE TOTAL:600.00 *CHECK TOTAL:600.00 533822 INNOVATI INNOVATIVE UNDERGROUND, LLC159711/11/20 01 LOCATED EXISTING SEWER STUB 52-520-54-00-5462350.0002 FOR NEW CONSTRUCTION** COMMENT **INVOICE TOTAL:350.00 *CHECK TOTAL:350.00 533823 IPRFILLINOIS PUBLIC RISK FUND6598611/16/20 01 JAN 2021 WORK COMP INS01-640-52-00-523110,556.7002 JAN 2021 WORK COMP INS-PR 01-640-52-00-52312,069.2903 JAN 2021 WORK COMP INS-PR 51-510-52-00-52311,168.9804 JAN 2021 WORK COMP INS-PR 52-520-52-00-5231566.5605 JAN 2021 WORK COMP INS-PR 82-820-52-00-5231979.47INVOICE TOTAL:15,341.00 *CHECK TOTAL:15,341.00D001876 JACKSONJ JAMIE JACKSONPage 14 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001876 JACKSONJ JAMIE JACKSON12012012/01/20 01 NOV 2020 MOBILE EMAIL52-520-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533824 JIMSTRCK JIM'S TRUCK INSPECTION LLC18394111/03/20 01 TRUCK INSPECTION01-410-54-00-549037.00INVOICE TOTAL:37.00 *18394211/03/20 01 TRUCK INSPECTION01-410-54-00-549037.00INVOICE TOTAL:37.00 *18395711/04/20 01 TRUCK INSPECTION01-410-54-00-549039.00INVOICE TOTAL:39.00 *18395811/04/20 01 TRUCK INSPECTION01-410-54-00-549037.00INVOICE TOTAL:37.00 *CHECK TOTAL:150.00D001877 JOHNGEOR GEORGE JOHNSON12012012/01/20 01 NOV 2020 MOBILE EMAIL51-510-54-00-544022.5002 REIMBURSEMENT** COMMENT **03 NOV 2020 MOBILE EMAIL52-520-54-00-544022.5004 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533825 JUSTSAFE JUST SAFETY, LTD3534411/25/20 01 FIRST AID SUPPLIES52-520-56-00-562042.10INVOICE TOTAL:42.10 *CHECK TOTAL:42.10Page 15 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533826 KENDCPA KENDALL COUNTY CHIEFS OF72111/18/20 01 MONTHLY MEETING FEE FOR 3 01-210-54-00-541548.0002 STAFF** COMMENT **INVOICE TOTAL:48.00 *CHECK TOTAL:48.00 533827 KENDCROS KENDALL CROSSING, LLCAMU REBATE 10/20 11/30/20 01 OCT 2020 AMUSEMENT TAX REBATE 01-640-54-00-5439486.92INVOICE TOTAL:486.92 *CHECK TOTAL:486.92D001878 KLEEFISG GLENN KLEEFISCH12012012/01/20 01 NOV 2020 MOBILE EMAIL79-790-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533828 KWIATKOJ JOESEPH KWIATKOWSKIOCT 26-NOV 2311/24/20 01 REFEREE79-795-54-00-5462115.00INVOICE TOTAL:115.00 *CHECK TOTAL:115.00 533829 LANEMUCH LANER, MUCHIN, LTD59462511/01/20 01 KLINGLE ARBITRATION, 2020 01-640-54-00-54632,892.6302 HANDBOOK, 2020 GENERAL** COMMENT **03 COUNSELING** COMMENT **INVOICE TOTAL:2,892.63 *CHECK TOTAL:2,892.63Page 16 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533830 LAPINSKA ANDREW LAPINSKASOCT 26-NOV 2311/24/20 01 REFEREE79-795-54-00-546220.00INVOICE TOTAL:20.00 *CHECK TOTAL:20.00 533831 LECUPAIN LECUYER PAINTING & DECORATING,2110R11/18/20 01 COUNTRYSIDE LIFT STATION52-520-54-00-544444,900.0002 BASEMENT REPAINT** COMMENT **INVOICE TOTAL:44,900.00 *CHECK TOTAL:44,900.00 533832 LINDCO LINDCO EQUIPMENT SALES INC200219110/27/20 01 QUOTE FOR TRUCK REFURBISHMENT 25-215-60-00-607047,126.17INVOICE TOTAL:47,126.17 *CHECK TOTAL:47,126.17 533833 LINDCO LINDCO EQUIPMENT SALES INC2002191.0110/26/20 01 SPREADER01-410-56-00-56283,333.77INVOICE TOTAL:3,333.77 *2002201.0110/27/20 01 SPREADER01-410-56-00-56283,333.77INVOICE TOTAL:3,333.77 *CHECK TOTAL:6,667.54 533834 LOHERG GAVIN DANIEL LOHEROCT 26-NOV 2311/24/20 01 REFEREE79-795-54-00-546245.00INVOICE TOTAL:45.00 *CHECK TOTAL:45.00Page 17 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533835 MARINEBI INNOVATIVE WATER CARE LLC9475356205/01/20 01 WATER MAINTENANCE AGREEMENT 12-112-54-00-54161,825.00INVOICE TOTAL:1,825.00 *CHECK TOTAL:1,825.00 533836 MCCUE MC CUE BUILDERS, INC.1171 B;ACKBERRY SHOR 11/02/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24152,000.00INVOICE TOTAL:2,000.00 *CHECK TOTAL:2,000.00 533837 MCCURDYK KYLE DEAN MCCURDYOCT 26-NOV 2311/24/20 01 REFEREE79-795-54-00-546270.00INVOICE TOTAL:70.00 *CHECK TOTAL:70.00 533838 MENLAND MENARDS - YORKVILLE17511/12/20 01 SCREWS, GUTTER CLIPS79-790-56-00-56405.27INVOICE TOTAL:5.27 *25111/13/20 01 STRIPING PAINT79-790-56-00-564080.94INVOICE TOTAL:80.94 *54411/16/20 01 STUDS01-410-56-00-56206.72INVOICE TOTAL:6.72 *56511/16/20 01 UTILITY CART01-210-56-00-5620149.99INVOICE TOTAL:149.99 *732-2011/18/20 01 MURIATIC ACID51-510-56-00-56384.99INVOICE TOTAL:4.99 *Page 18 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533838 MENLAND MENARDS - YORKVILLE811/10/20 01 PLUG LOCKER, POWER HUB23-216-56-00-565634.94INVOICE TOTAL:34.94 *80711/19/20 01 SQUEEGEE51-510-56-00-563824.99INVOICE TOTAL:24.99 *92711/20/20 01 BRAKELEEN, TRASH CAN52-520-56-00-562056.81INVOICE TOTAL:56.81 *9766710/15/20 01 CONDUIT79-790-56-00-564094.60INVOICE TOTAL:94.60 *9776210/16/20 01 CORRIGATED TUBING79-790-56-00-562057.59INVOICE TOTAL:57.59 *9819910/21/20 01 CHAIN LUBE, RAKE79-790-56-00-563039.77INVOICE TOTAL:39.77 *9870810/26/20 01 PLUNGER & CADDY79-790-56-00-56209.99INVOICE TOTAL:9.99 *9877510/27/20 01 PRUNER79-790-56-00-563021.98INVOICE TOTAL:21.98 *9879010/27/20 01 HOLIDAY LIGHTS, BOARDS79-790-56-00-564071.79INVOICE TOTAL:71.79 *9902510/30/20 01 MARKING PAINT79-790-56-00-562028.44INVOICE TOTAL:28.44 *99029-2010/30/20 01 HOOKS, WIRE, BRUSH SET, GFCI 79-790-56-00-564088.1502 COVERS, PAINT, GARLAND,** COMMENT **03 BATTERIES** COMMENT **INVOICE TOTAL:88.15 *Page 19 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533838 MENLAND MENARDS - YORKVILLE9928011/02/20 01 AUGER BIT, ARBOR EXTENSION 79-790-56-00-563019.96INVOICE TOTAL:19.96 *9931111/02/20 01 GARLAND, PAINT, CORNER BRACE, 79-790-56-00-564041.9202 SCREWS, MANDING BRACE** COMMENT **INVOICE TOTAL:41.92 *9939911/03/20 01 HOLE STRAP, HOLIDAY LIGHTS 79-790-56-00-5640103.66INVOICE TOTAL:103.66 *9945711/04/20 01 PLASTIC BOWS79-790-56-00-562037.35INVOICE TOTAL:37.35 *9945911/04/20 01 PLASTIC BOWS79-790-56-00-562019.80INVOICE TOTAL:19.80 *9961911/06/20 01 BOLTS, WASHERS, NUTS01-410-56-00-562825.49INVOICE TOTAL:25.49 *9962311/06/20 01 STUDS, BOLTS01-410-56-00-562011.62INVOICE TOTAL:11.62 *9999811/10/20 01 ELECTRICAL TAPE, GREASE,79-790-56-00-562031.5302 ADAPTER** COMMENT **INVOICE TOTAL:31.53 *CHECK TOTAL:1,068.29 533839 MESIROW MESIROW INSURANCE SERVICES INC150360811/19/20 01 LIQUOR LICENSE POLICY RENEWAL 01-640-52-00-5231582.00INVOICE TOTAL:582.00 *CHECK TOTAL:582.00Page 20 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533840 METIND METROPOLITAN INDUSTRIES, INC.INV02282811/15/20 01 BLACKBERRY LIFT STATION METRO 52-520-54-00-5444270.0002 CLOUD SERVICE** COMMENT **INVOICE TOTAL:270.00 *CHECK TOTAL:270.00 533841 METLIFE METLIFE SMALL BUSINESS CENTER11162011/16/20 01 DEC 2020 DENTAL INS01-110-52-00-5223590.7702 DEC 2020 DENTAL INS01-120-52-00-5223383.6703 DEC 2020 DENTAL INS01-210-52-00-52233,180.9504 DEC 2020 DENTAL INS01-220-52-00-5223542.1005 DEC 2020 DENTAL INS01-410-52-00-5223610.2306 DEC 2020 DENTAL INS01-640-52-00-52411,174.9207 DEC 2020 DENTAL INS79-790-52-00-5223809.0308 DEC 2020 DENTAL INS79-795-52-00-5223525.6709 DEC 2020 DENTAL INS51-510-52-00-5223606.4810 DEC 2020 DENTAL INS52-520-52-00-5223418.3911 DEC 2020 DENTAL INS82-820-52-00-5223526.83INVOICE TOTAL:9,369.04 *CHECK TOTAL:9,369.04 533842 MIDWASH NATIONAL WASH AUTHORITY558011/06/20 01 WATERTOWER CLEANING51-510-54-00-54956,500.00INVOICE TOTAL:6,500.00 *CHECK TOTAL:6,500.00 533843 MIDWSALT MIDWEST SALTP45311009/23/20 01 BULK ROCK SALT51-510-56-00-563867.83INVOICE TOTAL:67.83 *Page 21 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533843 MIDWSALT MIDWEST SALTP45320810/01/20 01 BULK ROCK SALT51-510-56-00-56382,494.24INVOICE TOTAL:2,494.24 *P45330010/08/20 01 BULK ROCK SALT51-510-56-00-56382,737.00INVOICE TOTAL:2,737.00 *P45380911/13/20 01 BULK ROCK SALT51-510-56-00-56382,704.87INVOICE TOTAL:2,704.87 *P45394811/23/20 01 BULK ROCK SALT51-510-56-00-56382,688.21INVOICE TOTAL:2,688.21 *CHECK TOTAL:10,692.15 533844 MODAFFJ JACK MODAFFOCT 26-NOV 2311/24/20 01 REFEREE79-795-54-00-5462120.00INVOICE TOTAL:120.00 *CHECK TOTAL:120.00 533845 MONTGLAN MONTGOMERY LANDSCAPING974611/01/20 01 DIRT01-410-56-00-562060.00INVOICE TOTAL:60.00 *CHECK TOTAL:60.00 533846 MUNCLRK MUNICIPAL CLERKS OF ILLINOIS11132011/13/20 01 MEMBERSHIP DUES RENEWAL01-110-54-00-546065.00INVOICE TOTAL:65.00 *CHECK TOTAL:65.00Page 22 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533847 MUNCOLLE MUNICIPAL COLLECTION SERVICES01796510/31/20 01 COMMISSION ON COLLECTIONS 01-210-54-00-546782.36INVOICE TOTAL:82.36 *01796610/31/20 01 COMMISSION ON COLLECTIONS 01-210-54-00-54679.33INVOICE TOTAL:9.33 *CHECK TOTAL:91.69D001879 NELCONT TYLER NELSON12012012/01/20 01 NOV 2020 MOBILE EMAIL79-795-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533848 NEOPOST QUADIENT FINANCE USA, INC11252011/25/20 01 POSTAGE MACHINE REFILL01-000-14-00-1410500.00INVOICE TOTAL:500.00 *CHECK TOTAL:500.00 533849 NICOR NICOR GAS31-61-67-2493 1-1020 11/10/20 01 10/9-11/10 276 WINDHAM CR 01-110-54-00-548039.98INVOICE TOTAL:39.98 *37-35-53-1941 1-1020 11/06/20 01 10/6-11/6 185 WOLF ST01-110-54-00-5480122.48INVOICE TOTAL:122.48 *40-52-64-8356 1-1020 11/06/20 01 10/5-11/4 102 E VAN EMMON 01-110-54-00-5480227.36INVOICE TOTAL:227.36 *45-12-25-4081 3-1020 11/11/20 01 10/9-11/10 201 W HYDRAULIC 01-110-54-00-548099.64INVOICE TOTAL:99.64 *Page 23 of 34   01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533849 NICOR NICOR GAS6-00-27-3553 4-1020 11/11/20 01 10/11-11/11 1301 CAROLYN CT 01-110-54-00-548040.46INVOICE TOTAL:40.46 *6-69-47-6727 1-1020 11/06/20 01 10/6-11/6 1975 N BRIDGE01-110-54-00-5480123.04INVOICE TOTAL:123.04 *66-70-44-6942 9-1020 11/06/20 01 10/6-11/6 1908 RAINTREE RD 01-110-54-00-5480129.48INVOICE TOTAL:129.48 *80-56-05-1157 0-1020 11/06/20 01 10/6-11/6 2512 ROSEMONT DR 01-110-54-00-548042.55INVOICE TOTAL:42.55 *CHECK TOTAL:824.99 533850 OLEARYC CYNTHIA O'LEARYBB/SB YORKVILLE IN H 11/04/20 01 YOUTH BASEBALL/SOFTBALL79-795-54-00-54621,068.0002 ASSIGNING FEES** COMMENT **INVOICE TOTAL:1,068.00 *CHECK TOTAL:1,068.00D001880 ORRKKATHLEEN FIELD ORR & ASSOC.1635411/08/20 01 MISC ADMIN CITY MATTERS01-640-54-00-54567,010.0002 DOWNTOWN TIF MATTERS89-890-54-00-546650.0003 BRISTOL BAY MATTERS01-640-54-00-5456100.0004 MEETINGS01-640-54-00-5456750.0005 GRANDE RESERVE MATTERS01-640-54-00-545640.00INVOICE TOTAL:7,950.00 *DIRECT DEPOSIT TOTAL:7,950.00 533851 OTTOSEN OTTOSEN DINOLFOPage 24 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533851 OTTOSEN OTTOSEN DINOLFO13064810/31/20 01 PURCHASE OF 651 PRAIRIE POINT 23-216-60-00-60114,120.0002 DRIVE** COMMENT **INVOICE TOTAL:4,120.00 *13064910/31/20 01 PURCHASE OF LOT 2 PRAIRIE 23-216-60-00-6011975.0002 POINT** COMMENT **INVOICE TOTAL:975.00 *CHECK TOTAL:5,095.00 533852 PARADISE PARADISE CAR WASH22418211/10/20 01 OCT 2020 CAR WASHES79-795-54-00-549512.0002 OCT 2020 CAR WASHES79-790-54-00-549511.00INVOICE TOTAL:23.00 *CHECK TOTAL:23.00 533853 PARADISE PARADISE CAR WASH22419711/10/20 01 OCT 2020 CAR WASHES01-210-54-00-549555.00INVOICE TOTAL:55.00 *CHECK TOTAL:55.00 533854 PBLOADER PB LOADER CORPORATION0IN001722211/10/20 01 REFURBISHED DUMP TRUCK25-215-60-00-607052,243.00INVOICE TOTAL:52,243.00 *CHECK TOTAL:52,243.00D001881 PIAZZA AMY SIMMONS12012012/01/20 01 NOV 2020 MOBILE EMAIL01-120-54-00-544045.00Page 25 of 34   01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001881 PIAZZA AMY SIMMONS12012012/01/20 02 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533855 PITSTOP PIT STOPPS34338710/22/20 01 9/25-10/22 TOWN SQUARE79-795-56-00-5620182.0002 PORT-O-LET UPKEEP** COMMENT **INVOICE TOTAL:182.00 *PS34338810/22/20 01 9/25-10/22 RIVERFRONT PORT-O- 79-795-56-00-5620262.0002 LET UPKEEP** COMMENT **INVOICE TOTAL:262.00 *PS34338910/22/20 01 9/25-10/22 FOX HILL PARK EAST 79-795-56-00-562071.4302 PORT-O-LET UPKEEP** COMMENT **INVOICE TOTAL:71.43 *PS34339010/22/20 01 9/25-10/22 ROTARY PARK79-795-56-00-562080.0002 PORT-O-LET UPKEEP** COMMENT **INVOICE TOTAL:80.00 *PS34339110/22/20 01 9/25-10/22 427 BRISTOL BAY 79-795-56-00-562080.0002 PORT-O-LET UPKEEP** COMMENT **INVOICE TOTAL:80.00 *PS34339210/22/20 01 9/25-10/22 GREEN PARK79-795-56-00-562071.4302 BASEBALL FIELD PORT-O-LET** COMMENT **03 UPKEEP** COMMENT **INVOICE TOTAL:71.43 *PS34339310/22/20 01 9/25-10/22 BRISTOL STATION 79-795-56-00-562034.2902 PARK PORT-O-LET UPKEEP** COMMENT **INVOICE TOTAL:34.29 *Page 26 of 34   01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533855 PITSTOP PIT STOPPS34339510/22/20 01 9/25-10/22 SOCCER EQUIPMENT 79-795-56-00-5620654.0002 SHED PORT-O-LET UPKEEP** COMMENT **INVOICE TOTAL:654.00 *PS34339610/22/20 01 9/25-10/22 210 S BRIDGE79-795-56-00-5620800.0002 PORT-O-LET UPKEEP** COMMENT **INVOICE TOTAL:800.00 *PS34339710/22/20 01 9/25-10/22 SOUTHBANK BBQ79-795-56-00-5620600.0002 PORT-O-LET UPKEEP** COMMENT **INVOICE TOTAL:600.00 *CHECK TOTAL:2,835.15 533856 PLANFILL PLANO CLEAN FILL77610/30/20 01 CCDD MATERIAL51-510-54-00-5462100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00 533857 PRINTSRC LAMBERT PRINT SOURCE, LLC194311/20/20 01 HOLIDAY CELEBRATION BANNERS 79-795-56-00-5606130.00INVOICE TOTAL:130.00 *CHECK TOTAL:130.00 533858 PURCELLJ JOHN PURCELL12012012/01/20 01 NOV 2020 MOBILE EMAIL01-110-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *CHECK TOTAL:45.00Page 27 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533859 R0001566 KIWANIS CLUB OF TRI-COUNTYSANTA311/15/20 01 HOLIDAY CELEBRATION SANTA 79-795-56-00-5606500.0002 VISITS** COMMENT **INVOICE TOTAL:500.00 *CHECK TOTAL:500.00 533860 R0001975 RYAN HOMES3352 CALEDONIA11/24/20 01 SECURITY GUARANTEE REFUND 01-000-24-00-24157,500.00INVOICE TOTAL:7,500.00 *CHECK TOTAL:7,500.00D001882 RATOSP PETE RATOS12012012/01/20 01 NOV 2020 MOBILE EMAIL01-220-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D001883 REDMONST STEVE REDMON12012012/01/20 01 NOV 2020 MOBILE EMAIL79-795-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D001884 ROSBOROS SHAY REMUS12012012/01/20 01 NOV 2020 MOBILE EMAIL79-795-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00Page 28 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001885 SCODROP PETER SCODRO12012012/01/20 01 NOV 2020 MOBILE EMAIL51-510-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533861 SCOTTT THOMAS R SCOTTOCT 26-NOV 2311/24/20 01 REFEREE79-795-54-00-546220.00INVOICE TOTAL:20.00 *CHECK TOTAL:20.00D001886 SCOTTTR TREVOR SCOTT12012012/01/20 01 NOV 2020 MOBILE EMAIL79-790-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D001887 SENGM MATT SENG12012012/01/20 01 NOV 2020 MOBILE EMAIL01-410-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00 533862 SIKICH SIKICH47129511/12/20 01 MAY & JUN 2020 BANK01-120-54-00-54622,535.1002 RECONCILIIATIONS** COMMENT **INVOICE TOTAL:2,535.10 *CHECK TOTAL:2,535.10Page 29 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------D001888 SLEEZERJ JOHN SLEEZER12012012/01/20 01 NOV 2020 MOBILE EMAIL01-410-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D001889 SLEEZERS SCOTT SLEEZER12012012/01/20 01 NOV 2020 MOBILE EMAIL79-790-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D001890 SMITHD DOUG SMITH12012012/01/20 01 NOV 2020 MOBILE EMAIL79-790-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D001891 SOELKET TOM SOELKE12012012/01/20 01 NOV 2020 MOBILE EMAIL52-520-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D001892 STEFFANG GEORGE A STEFFENS12012012/01/20 01 NOV 2020 MOBILE EMAIL52-520-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00Page 30 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533863 VAUGHNJ JAEDON VAUGHNOCT 26-NOV 2311/24/20 01 REFEREE79-795-54-00-546220.00INVOICE TOTAL:20.00 *CHECK TOTAL:20.00 533864 VITOSH CHRISTINE M. VITOSHCMV 200011/13/20 01 PUBLIC HEARING FOR TAX LEVY 01-110-54-00-5462160.0002 AND BOUNDARY LINE AGREEMENT ** COMMENT **03 BETWEEN YORKVILLE & PLAINFIELD ** COMMENT **INVOICE TOTAL:160.00 *CHECK TOTAL:160.00 533865 WALTERSJ JULIA MARGARET WALTERSOCT 26-NOV 2311/24/20 01 REFEREE79-795-54-00-546225.00INVOICE TOTAL:25.00 *CHECK TOTAL:25.00D001893 WEBERR ROBERT WEBER12012012/01/20 01 NOV 2020 MOBILE EMAIL01-410-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00D001894 WILLRETE ERIN WILLRETT12012012/01/20 01 NOV 2020 MOBILE EMAIL01-110-54-00-544045.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:45.00 *DIRECT DEPOSIT TOTAL:45.00Page 31 of 34  01-110  ADMINISTRATION11-111  FOX HILL SSA25-225  PARKS & REC CAPITAL82-820  LIBRARY OPERATIONS01-120  FINANCE12-112  SUNFLOWER ESTATES42-420  DEBT SERVICE84-840  LIBRARY CAPITAL01-210  POLICE15-155  MOTOR FUEL TAX(MFT) 51-510  WATER OPERATIONS87-870  COUNTRYSIDE TIF 01-220  COMMUNITY DEVELOPMENT23-216  MUNICIPAL BUILDING52-520  SEWER OPERATIONS88-880  DOWNTOWN TIF01-410  STREET OPERATIONS23-230  CITY-WIDE CAPITAL72-720  LAND CASH89-890  DOWNTOWN TIF II01-540 HEALTH &  SANITATION25-205  POLICE CAPITAL79-790  PARKS DEPARTMENT90-XXX  DEVELOPER ESCROW01-640  ADMINISTRATIVE SERVICES25-215  PUBLIC WORKS CAPITAL79-795  RECREATION DEPARTMENT95-XXX  ESCROW DEPOSITDATE: 11/30/20TIME: 11:31:55UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 12/08/2020CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 533866 YOUNGM MARLYS J. YOUNG11052011/10/20 01 11/05/20 PUBLIC SAFETY MEETING 01-110-54-00-546257.9602 MINUTES** COMMENT **INVOICE TOTAL:57.96 *11122011/22/20 01 KENDALL MARKETPLACE PHASE 2 & 90-154-00-00-00113.5002 3 FINAL PLAT-TOWNHOMES** COMMENT **03 GRANDE RESERVE TOWNHOMES90-160-00-00-00113.50INVOICE TOTAL:7.00 *11172011/23/20 01 11/17/20 PW MEETING MINUTES 01-110-54-00-546239.20INVOICE TOTAL:39.20 *CHECK TOTAL:104.16321,844.8318,725.00TOTAL CHECKS PAID: TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:340,569.83Page 32 of 34 REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN4,000.00 4,000.00 - 306.00 4,306.00 ADMINISTRATION19,776.77 19,776.77 2,209.06 1,051.22 23,037.05 FINANCE10,870.14 10,870.14 1,214.19 670.56 12,754.89 POLICE119,858.21 3,211.07 123,069.28 703.01 9,235.77 133,008.06 COMMUNITY DEV.19,119.68 - 19,119.68 2,135.67 1,402.25 22,657.60 STREETS16,339.59 - 16,339.59 1,825.12 1,190.51 19,355.22 WATER16,894.04 495.30 17,389.34 1,942.42 1,285.76 20,617.52 SEWER9,048.89 - 9,048.89 1,010.76 668.35 10,728.00 PARKS23,661.78 - 23,661.78 2,457.64 1,774.16 27,893.58 RECREATION16,012.34 - 16,012.34 1,511.74 1,185.22 18,709.30 LIBRARY16,414.11 - 16,414.11 1,211.94 1,221.67 18,847.72 TOTALS272,903.89$ 3,706.37$ 276,610.26$ 16,221.55$ 20,060.96$ 312,892.77$ TOTAL PAYROLL312,892.77$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYNovember 25, 2020Page 33 of 34 ACCOUNTS PAYABLE DATE Clerk's Check #131177- Kendall County Recorder (Page 1)11/23/2020 210.00$ City Check Register (Pages 2 -32)12/08/2020 340,569.83 SUB-TOTAL: $340,779.83 Bi - Weekly (Page 33)11/25/2020 312,892.77$ SUB-TOTAL: 312,892.77$ TOTAL DISBURSEMENTS:653,672.60$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, December 8, 2020 PAYROLL Page 34 of 34 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2020-93 Tax Levy City Council – December 8, 2020 CC 11-24-20 Return to 12/8 City Council Majority Approval Please see attached memo. Rob Fredrickson Finance Name Department Summary Approval of the 2020 tax levy ordinance and resolution instructing the County to levy the City and Library separately. Background As you may recall from the October 27th City Council meeting, staff had initially recommended the approval of either Exhibit A-1 or Exhibit A-2. Exhibit A-1 showed the City’s levy increasing by new construction only, in the amount of $82,059 (based on Kendall County’s estimate for new construction EAV of $13,701,537 as of August 19, 2020) and set the Library’s levy at their ceiling rate of $0.15 per $100 of EAV for the purposes of setting a maximum levy amount for the public hearing, as approved by the Library Board. Exhibit A-2 used the same set of assumptions for the Library, but the estimated EAV on new construction for the City was increased to $18,701,537 (as presented at the public hearing on November 10th – Exhibit H). This would generate an estimated $30,936 in additional property tax proceeds, for a total of $112,995; and would ensure that the City captures every dollar possible under the new construction increment of the tax levy. The initial plan for this option was once EAV for new construction had been finalized (likely somewhere between $13.7M and $18.7M) by the County in the Spring of 2021, the motion and intent would be to direct staff to instruct the County to adjust the City’s levy request accordingly to make sure that ONLY the appropriate increment (between $82,059 and $112,995) generated from new construction is captured and NONE of the inflation increment. However, since that meeting staff has been informed by the County Clerk that the option (Exhibit A-2) stipulated above for the City’s levy would not be permissible. Based on this new information, staff’s revised plan was to contact the County Assessor around December 1st in order to get the most recent EAV estimate on new construction; and then revise the levy accordingly for the December 8th Council meeting (final meeting before the levy filing deadline of December 22nd) so that the City captures every dollar possible under the new construction increment of the tax levy and NOTHING MORE. On November 30th, staff reached out to the County Accessor for an updated report and was informed that estimated EAV figures for new construction remained unchanged from the October 29th update of $14,730,495. As shown in Exhibit C-2, this would yield and estimated $88,383 in incremental property taxes from new construction for the 2020 levy year. This is an estimated $1 million dollar increase in new construction EAV from the County’s original estimate on August 19th and would generate and additional $6,324 (revised amount of $88,383 v. original amount of $82,059) in incremental property taxes from new construction for the City. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: December 2, 2020 Subject: 2020 Tax Levy Approval Based on the direction given to staff at previous Council meetings, the attached ordinance proposes increasing the City’s levy by new construction and NOTHING MORE, resulting in a total PTELL amount of $4,302,028 – allocated between the City ($3,426,246) and Library ($875,782), as shown on Exhibit C-2 of the levy funding scenarios. The overall levy can be further itemized into sublevies as identified below:  $986,912 for General Corporate purposes  $0 for IMRF – as the City continues to spend down restricted fund balance for IMRF expenses  $864,563 for Police Department operations  $150,000 for payroll related FICA payments in the upcoming fiscal year  $1,334,771 – City’s actuarial required contribution to the Police Pension Fund  $90,000 – for audit, liability insurance and school crossing guard expenses in FY 2022  $875,782 for Library operations This represents an increase of 2.65% ($88,383) for the City’s portion of the levy; although the General Fund is expected to receive ~$16,000 less than the prior year, as the increase in new construction ($88,383) is less than the increase in the police pension contribution amount ($104,164). The levy amount for Library operations was formally approved by their Board on October 12th, in the amount $875,782, which is an increase of $136,698 (18.5%). The Library has chosen to levy at their maximum rate of $0.15 per $100 of EAV in order to capture every dollar possible under the tax cap. Nonetheless, once PTELL is applied to the Library (assuming Council continues with the past practice of instructing the County to levy the City and Library separately), the actual amount received should be right around $775,000, as shown in Exhibit B. In addition to the attached levy ordinance, staff is also recommending that Council approve a resolution instructing the County to levy the City and Library separately. This “levels the playing field”, so to speak, allowing for both entities to be held to the same rules when it comes to growth and has been the City’s past practice over the last four levy cycles. Recommendation Staff recommends approval of the attached levy ordinance and resolution. Ordinance No. 2020-____ Page 1 STATE OF ILLINOIS ) ) ss. COUNTY OF KENDALL ) Ordinance No. 2020-______ (2021-2022 TAX LEVY) AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1, 2020 AND ENDING APRIL 30, 2021 FOR THE UNITED CITY OF YORKVILLE BE IT ORDAINED by the City Council of the United City of Yorkville, Kendall County, Illinois: Section 1: That the total amount of the budget for all corporate purposes and public library purposes legally made to be collected from the tax levy of the current fiscal year is hereby ascertained to be the sum of $4,302,028. Section 2: That the sum of $4,302,028 being the total of the budget expenditures heretofore legally made and which is to be collected in part from the levy of the current fiscal year of the United City of Yorkville and further for purposes of providing for the Illinois Municipal Retirement Fund, Police Fund, Police Pension Fund, Social Security Fund, Unemployment Fund, School Crossing Guard Fund, Audit Fund, General Corporate Purpose Fund, Library Fund and Insurance for Liability purposes, as budgeted for the current fiscal year by the annual Budget Ordinance of the United City of Yorkville for the fiscal year beginning May 1, 2021, and ending April 30, 2022, as passed by the City Council of the United City of Yorkville at a legally convened meeting prior to said fiscal year, the sum of $4,302,028 is hereby levied upon all of the taxable property in the United City of Yorkville subject to taxation for the current year, the specific amounts as levied for the various funds heretofore named being included herein by being placed in separate columns under the heading “To be Raised by Tax Levy”, which appears over the same, the tax so levied being for the current fiscal year of the Ordinance No. 2020-____ Page 2 United City of Yorkville and for the said budget to be collected from said tax levy, the total of which has been ascertained as aforesaid and being as hereinafter set forth in Exhibit A, attached hereto and made a part hereof by this reference: Section 3: That the total amount of $4,302,028 tax levy, ascertained as aforesaid, be and the same is hereby levied and assessed on all property subject to taxation with the United City of Yorkville, according to the value of said property as the same is assessed and equalized for State and County purposes for the current year. Section 4: (a) That the item of $0.00 levied for Illinois Municipal Retirement Fund for City purposes and for Library Municipal Retirement Fund purposes is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (b) That the item of $40,000 levied for Liability Insurance is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (c) That the item of $30,000 levied for the Audit Fee is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (d) That the item of $0.00 levied for Unemployment Insurance is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (e) That the item of $864,563 levied for Police Protection Tax is levied in an amount not exceeding the maximum tax rate of 0.60%. (f) That the item of $1,334,771 levied for Police Pension is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (g) That $0.00 levied for Garbage is levied not exceeding the maximum tax rate of 0.20%. Ordinance No. 2020-____ Page 3 (h) That the item of $150,000 levied for Social Security is levied without regard to any statutory rate, pursuant to Statutes of the State of Illinois. (i) That the item of $20,000 levied for School Crossing Guard is not exceeding the maximum tax rate of 0.02%. (j) That the item of $986,912 levied for General Corporate is levied pursuant to Statutes of the State of Illinois not to exceed the maximum tax rate of 0.4375%. (k) That the item of $875,782 levied for Library is levied not exceeding the maximum tax rate of 0.15%. Section 5: That here is hereby certified to the County Clerk of Kendall County the several sums aforesaid constituting said total amount of $4,302,028 which said total amount of said United City of Yorkville requires to be raised by taxation for the current fiscal year of said city and the City Clerk is hereby ordered and directed to file with the Clerk of said County, on or before the time required by law, a certified copy of this Ordinance. Section 6: This Ordinance shall be in full force and effect immediately from and after its passage and approval according to law. Section 7: In the event any section of this Ordinance is declared invalid the remaining portion thereof shall be binding and given full effect. ADOPTED this _____day of _____________, 2020, pursuant to roll call vote as follows: CHRIS FUNKHOUSER ________ JASON PETERSON _______ JACKIE MILSCHEWSKI ________ DAN TRANSIER _______ JOE PLOCHER ________ JOEL FRIEDERS _______ SEAVER TARULIS ________ KEN KOCH _______ Ordinance No. 2020-____ Page 4 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______day of _____________, 2020. ____________________________________ Mayor Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this ______ day of ______________, 2020. Attest: ______________________________ City Clerk Ordinance No. 2020-____ Page 5 SUMMARY OF 2020 TAX LEVY General Corporate Tax (65 ILCS 5/8 3-1) $986,912 I.M.R.F. (40 ILCS 5/7-171) $0 Social Security (40 ILCS 5/7-171) $150,000 Police Pension (40 ILCS 5/3-125) $1,334,771 Police Protection Tax (65 ILCS 5/11-1-3) $864,563 Garbage (65 ILCS 5/11-1-3) $0 Audit (65 ILCS 5/11-19-4) $30,000 Liability Insurance Tax (745 ILCS 10/9-107) $40,000 School Crossing Guard (65 5/11-80-23) $20,000 Unemployment Insurance (745 ILCS 10/9-107) $0 Library (pg.4 DCCA Levy Man.) (75 ILCS 5/3-1, 5/3-4, 5/3-7) $875,782 Ordinance No. 2020-____ Page 6 CERTIFICATE The undersigned, John Purcell, Mayor of the United City of Yorkville, hereby certifies that I am the presiding officer of the United City of Yorkville, and as such presiding officer, I hereby certify that the Tax Levy Ordinance, a copy of which is appended hereto, was adopted pursuant to, and in all respects in compliance with, the provisions of Section 4-7 of the so-called “The Truth in Taxation Act”. Dated this _______ day of _____________, 2020. ________________________________ John Purcell, Mayor Ordinance No. 2020-____ Page 7 CERTIFICATE The undersigned, Lisa Pickering, City Clerk of the United City of Yorkville, hereby certifies that an announcement was made at a regular City Council meeting of the United City of Yorkville of November 10, 2020, that the 2021-2022 Tax Levy would be $4,326,640, a sum greater than 105% of the tax levy extended by the County of Kendall Clerk for the 2020-2021 Tax Levy. _________________________________ Lisa Pickering, City Clerk Ordinance No. 2020-____ Page 8 STATE OF KENDALL ) ) ss. COUNTY OF KENDALL ) I, Lisa Pickering, City Clerk of the United City of Yorkville, hereby certify the foregoing to be a true, perfect and correct copy of the Ordinance passed by the City Council at a regular meeting of the City Council on ______________ _____, 2020. Testimony Whereof, I have hereunto set my hand and seal this ______day of __________________, 2020. __________________________________ Lisa Pickering, City Clerk Ordinance No. 2020-____ Page 9 TRUTH IN TAXATION CERTIFICATE OF COMPLIANCE I, the undersigned, hereby certify that I am the presiding officer of the United City of Yorkville and as such presiding officer I certify that the Levy Ordinance, a copy of which is attached, was adopted pursuant to, and in all respects in compliance with the provisions of Section 4 through 7 of the “Truth in Taxation Act”. The notice and hearing requirements of Section 6 of the Act are applicable. This certificate applies to the 2021-2022 Tax Levy. Date : ___________________, 2020 Presiding Officer: _____________________________ John Purcell, Mayor Ordinance No. 2020-____ Page 10 TRUTH IN TAXATION CERTIFICATE OF COMPLIANCE (35 ILCS 200/18-90) I, the undersigned, hereby certify that I am the presiding officer of the United City of Yorkville, and as such presiding officer I certify that the levy ordinance, a copy of which is attached, was adopted pursuant to, and in all respects in compliance with the provisions of Section 18-60 through 18-85 of the “Truth in Taxation” law. Check One of the Choices Below: 1) The taxing district published a notice in the newspaper and conducted a hearing meeting the requirements of the Truth in Taxation Law. 2) The taxing district’s aggregate levy did not exceed a 5% increase over the prior year’s extension. Therefore, a notice and a hearing were not necessary. 3) The proposed aggregate levy did not exceed a 5% increase over the prior year’s extension. Therefore, a hearing was not held. The adopted aggregate tax levy exceeded 5% of the prior year’s extension and a notice was published within 15 days of its adoption in accordance with the Truth in Taxation Law. 4) The adopted levy exceeded the amount stated in the published notice. A second notice was published within 15 days of the adoption in accordance with the Truth in Taxation Law. Date _________________________________ Presiding Officer ________________________ John Purcell, Mayor Exhibit A Amount Other To Be Raised Appropriated Sources by Tax Levy GENERAL FUND Administration SALARIES - MAYOR 10,500 10,500 SALARIES - LIQUOR COMM 1,000 1,000 SALARIES - ALDERMAN 50,000 50,000 SALARIES - ADMINISTRATION 550,247 426,547 123,700 RETIREMENT PLAN CONTRIBUTION 62,251 62,251 FICA CONTRIBUTION 43,010 26,890 16,120 GROUP HEALTH INSURANCE 97,664 75,709 21,955 GROUP LIFE INSURANCE 428 332 96 DENTAL INSURANCE 7,089 5,495 1,594 VISION INSURANCE 1,130 876 254 TRAINING & CONFERENCES 16,000 16,000 TRAVEL & LODGING 10,000 10,000 PUBLISHING & ADVERTISING 4,000 4,000 PRINTING & DUPLICATING 3,250 3,250 TELECOMMUNICATIONS 22,300 22,300 FILING FEES 500 500 CODIFICATION 10,000 10,000 POSTAGE & SHIPPING 3,000 3,000 DUES & SUBSCRIPTIONS 22,000 22,000 PROFESSIONAL SERVICES 12,000 12,000 UTILITIES 31,800 31,800 RENTAL & LEASE PURCHASE 3,000 3,000 OFFICE CLEANING 12,181 12,181 OFFICE SUPPLIES 19,000 19,000 Total Administration Department 992,350 828,631 163,719 Finance SALARIES & WAGES 324,856 251,827 73,029 RETIREMENT PLAN CONTRIBUTION 36,752 36,752 FICA CONTRIBUTION 23,420 14,641 8,779 GROUP HEALTH INSURANCE 57,566 44,625 12,941 GROUP LIFE INSURANCE 246 191 55 DENTAL INSURANCE 4,604 3,569 1,035 VISION INSURANCE 707 548 159 UNITED CITY OF YORKVILLE 2020 TAX LEVY Exhibit A TRAINING & CONFERENCES 3,500 3,500 AUDITING SERVICES 31,400 1,400 30,000 TRAVEL & LODGING 600 600 COMPUTER REPLACEMENT CHARGEBACK 1,957 1,957 PRINTING & DUPLICATING 3,500 3,500 TELECOMMUNICATIONS 1,000 1,000 POSTAGE & SHIPPING 1,200 1,200 DUES & SUBSCRIPTIONS 1,500 1,500 PROFESSIONAL SERVICES 65,000 65,000 RENTAL & LEASE PURCHASE 2,200 2,200 OFFICE SUPPLIES 2,500 2,500 Total Finance Department 562,508 436,510 125,998 Police SALARIES - POLICE OFFICERS 1,981,203 1,478,099 503,104 SALARIES - COMMAND STAFF 394,401 294,247 100,154 SALARIES - SERGEANTS 664,437 495,710 168,727 SALARIES - POLICE CLERKS 183,567 136,952 46,615 SALARIES - CROSSING GUARD 30,000 10,000 20,000 PART-TIME SALARIES 70,000 52,224 17,776 OVERTIME 111,000 82,813 28,187 RETIREMENT PLAN CONTRIBUTION 20,767 20,767 EMPLOYER CONTRIBUTION - POLICE PENSION 1,334,771 - 1,334,771 FICA CONTRIBUTION 253,963 158,778 95,185 GROUP HEALTH INSURANCE 648,780 502,932 145,848 GROUP LIFE INSURANCE 2,714 2,104 610 DENTAL INSURANCE 41,677 32,308 9,369 VISION INSURANCE 6,602 5,118 1,484 TUITION REIMBURSEMENT 15,000 15,000 POLICE COMMISSION 17,250 17,250 TRAINING & CONFERENCE 25,500 25,500 TRAVEL & LODGING 10,000 10,000 VEHICLE & EQUIPMENT CHARGEBACK 43,844 43,844 PRINTING & DUPLICATING 5,000 5,000 TELECOMMUNICATIONS 42,000 42,000 POSTAGE & SHIPPING 1,200 1,200 DUES & SUBSCRIPTIONS 10,700 10,700 PROFESSIONAL SERVICES 36,750 36,750 ADJUDICATION SERVICES 20,000 20,000 NEW WORLD & LIVE SCAN 2,000 2,000 KENDALL CO JUVE PROBATION 4,000 4,000 RENTAL & LEASE PURCHASE 5,600 5,600 OFFICE CLEANING 12,181 12,181 Exhibit A OUTSIDE REPAIR & MAINTENANCE 60,000 60,000 WEARING APPAREL 15,000 15,000 OFFICE SUPPLIES 4,500 4,500 OPERATING SUPPLIES 16,500 16,500 COMMUNITY SERVICES 1,500 1,500 BALLISTIC VESTS 3,850 3,850 GASOLINE 63,130 63,130 AMMUNITION 9,000 9,000 Total Police Department 6,168,387 3,696,557 2,471,830 Community Development SALARIES & WAGES 535,995 415,502 120,493 RETIREMENT PLAN CONTRIBUTION 60,639 60,639 FICA CONTRIBUTION 39,552 24,728 14,824 GROUP HEALTH INSURANCE 93,545 72,516 21,029 GROUP LIFE INSURANCE 446 346 100 DENTAL INSURANCE 6,505 5,043 1,462 VISION INSURANCE 1,081 838 243 TRAINING & CONFERENCES 7,300 7,300 TRAVEL & LODGING 6,500 6,500 PUBLISHING & ADVERTISING 2,500 2,500 PRINTING & DUPLICATING 1,500 1,500 TELECOMMUNICATIONS 4,000 4,000 POSTAGE & SHIPPING 500 500 INSPECTIONS 70,000 70,000 DUES & SUBSCRIPTIONS 2,750 2,750 PROFESSIONAL SERVICES 92,500 92,500 RENTAL & LEASE PURCHASE 3,150 3,150 VEHICLE MAINTENANCE SERVICES 4,000 4,000 OFFICE SUPPLIES 1,500 1,500 OPERATING SUPPLIES 3,750 3,750 GASOLINE 4,441 4,441 Total Community Development Department 942,154 784,003 158,151 Public Works - Street Operations SALARIES & WAGES 516,943 400,733 116,210 PART-TIME SALARIES 12,500 9,690 2,810 OVERTIME 20,000 15,504 4,496 RETIREMENT PLAN CONTRIBUTION 60,746 60,746 FICA CONTRIBUTION 40,268 25,176 15,092 GROUP HEALTH INSURANCE 134,105 103,958 30,147 GROUP LIFE INSURANCE 499 387 112 DENTAL INSURANCE 8,474 6,569 1,905 Exhibit A VISION INSURANCE 1,326 1,028 298 TRAINING & CONFERENCES 4,500 4,500 TRAVEL & LODGING 2,500 2,500 VEHICLE & EQUIPMENT CHARGEBACK 142,551 142,551 TRAFFIC SIGNAL MAINTENANCE 20,000 20,000 TELECOMMUNICATIONS 7,600 7,600 MOSQUITO CONTROL 6,300 6,300 TREE & STUMP MAINTENANCE 13,000 13,000 PROFESSIONAL SERVICES 9,225 9,225 JULIE SERVICES 3,000 3,000 RENTAL & LEASE PURCHASE 6,000 6,000 OFFICE CLEANING 788 788 VEHICLE MAINTENANCE SERVICES 65,000 65,000 WEARING APPAREL 5,000 5,000 OPERATING SUPPLIES 19,450 19,450 VEHICLE MAINTENANCE SUPPLIES 42,000 42,000 SMALL TOOLS & EQUIPMENT 7,500 7,500 REPAIR & MAINTENANCE 24,000 24,000 JULIE SUPPLIES 2,234 2,234 GASOLINE 25,726 25,726 Total Public Works Streets Department 1,201,235 1,030,165 171,070 Public Works - Health & Sanitation GARBAGE SERVICES - SENIOR SUBSIDY 35,875 35,875 GARBAGE SERVICES 1,268,428 1,268,428 LEAF PICKUP 7,000 7,000 Total PW Health & Sanitation Department 1,311,303 1,311,303 - Administrative Services POLICE SPECIAL DETAIL WAGES 500 500 UNEMPLOYMENT INSURANCE 15,000 15,000 LIABILITY INSURANCE 343,684 303,684 40,000 RETIREES - GROUP HEALTH INSURANCE 39,066 39,066 RETIREES - DENTAL INSURANCE 423 423 RETIREES - VISION INSURANCE 80 80 PURCHASING SERVICES 59,664 46,251 13,413 IDOR ADMINISTRATION FEE 47,047 47,047 GC HOUSING RENTAL ASSISTANCE 9,843 9,843 UTILITY TAX REBATE 14,375 14,375 FACILITY MANAGEMENT SERVICES 64,443 49,956 14,487 AMUSEMENT TAX REBATE 46,000 46,000 KENCOM 154,350 119,652 34,698 INFORMATION TECHNOLOGY SERVICES 392,681 304,405 88,276 Exhibit A CORPORATE COUNSEL 110,000 85,272 24,728 LITIGATION COUNSEL 110,000 85,272 24,728 PROFESSIONAL SERVICES 8,250 6,395 1,855 SPECIAL COUNSEL 25,000 19,380 5,620 ENGINEERING SERVICES 390,000 302,327 87,673 KENDALL AREA TRANSIT 25,000 25,000 CABLE CONSORTIUM FEE 105,000 105,000 HOTEL TAX REBATE 72,000 72,000 ECONOMIC DEVELOPMENT 160,000 160,000 CITY PROPERTY TAX REBATE 1,300 1,300 SALES TAX REBATE 906,762 906,762 BUSINESS DISTRICT REBATE 397,057 397,057 ADMISSIONS TAX REBATE 145,000 145,000 BAD DEBT 1,500 1,500 REIMBURSABLE REPAIRS 15,000 15,000 CONTINGENCY 80,000 80,000 TRANSFER TO CITY-WIDE CAPITAL 260,000 260,000 TRANSFER TO DEBT SERVICE 315,225 315,225 TRANSFER TO SEWER 174,744 174,744 TRANSFER TO PARKS & RECREATION 1,309,284 1,309,284 TRANSFER TO LIBRARY OPERATIONS 26,584 26,584 Total Administrative Services Department 5,824,862 5,489,384 335,478 TOTAL GENERAL FUND 17,002,799 13,576,553 3,426,246 LIBRARY FUND Library Operations SALARIES & WAGES 300,000 92 299,908 PART-TIME SALARIES 190,000 58 189,942 RETIREMENT PLAN CONTRIBUTION 32,779 10 32,769 FICA CONTRIBUTION 35,952 11 35,941 GROUP HEALTH INSURANCE 76,764 23 76,741 GROUP LIFE INSURANCE 387 - 387 DENTAL INSURANCE 6,322 2 6,320 VISION INSURANCE 1,012 - 1,012 UNEMPLOYMENT INSURANCE 750 - 750 LIABILITY INSURANCE 25,834 8 25,826 TRAINING & CONFERENCES 3,000 1 2,999 TRAVEL & LODGING 1,500 - 1,500 PUBLISHING & ADVERTISING 2,500 1 2,499 TELECOMMUNICATIONS 7,200 2 7,198 Exhibit A POSTAGE & SHIPPING 750 - 750 DUES & SUBSCRIPTIONS 11,000 3 10,997 PROFESSIONAL SERVICES 40,000 12 39,988 LEGAL SERVICES 3,000 1 2,999 AUTOMATION 20,000 6 19,994 UTILITIES 11,798 4 11,794 OUTSIDE REPAIR & MAINTENANCE 50,000 15 49,985 PAYING AGENT FEES 1,700 1 1,699 OFFICE SUPPLIES 8,000 2 7,998 LIBRARY OPERATING SUPPLIES 4,000 1 3,999 CUSTODIAL SUPPLIES 7,000 2 6,998 COMPUTER EQUIPMENT & SOFTWARE 2,000 1 1,999 LIBRARY PROGRAMMING 2,000 1 1,999 EMPLOYEE RECOGNITION 300 - 300 DVD'S 500 - 500 BOOKS 30,000 9 29,991 TOTAL LIBRARY FUND 876,048 266 875,782 Exhibit A Amount Other To Be Raised Appropriated Sources by Tax Levy GENERAL FUND Administration Department 992,350 828,631 163,719 Finance Department 562,508 436,510 125,998 Police Department 6,168,387 3,696,557 2,471,830 Community Development Department 942,154 784,003 158,151 Public Works Streets & Sanitation Department 2,512,538 2,341,468 171,070 Administrative Services Department 5,824,862 5,489,384 335,478 TOTAL GENERAL FUND 17,002,799 13,576,553 3,426,246 LIBRARY FUND Library Operations Department 876,048 266 875,782 TOTAL LIBRARY FUND 876,048 266 875,782 GRAND TOTAL 17,878,847 13,576,819 4,302,028 General Corporate Purpose Fund Levy 986,912 IMRF Fund Levy - Social Security Fund Levy 150,000 Police Pension Fund Levy 1,334,771 Police Protection Fund Levy 864,563 Garbage Fund Levy - Audit Fund Levy 30,000 Liability Insurance Fund Levy 40,000 School Crossing Guard Fund Levy 20,000 Unemployment Insurance Fund Levy - Library Fund Levy 875,782 4,302,028 RECAPITULATION BY FUND TAX LEVY SUMMARY Page 1 of 2 Resolution No. _______ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REQUESTING SEPARATE LIMITING RATES FOR ALL CITY FUNDS WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality pursuant to the Illinois Constitution of 1970 and the laws of this State and as such is subject to the Property Tax Extension Limited Law (“PTELL”) (35 ILCS 200/18-185 et seq.); and, WHEREAS, PTELL provides at Section 18-195: “Upon written request of the corporate authority of a village, the county clerk shall calculate separate limiting rates for the library funds and for the aggregate of the other village funds in order to reduce the funds as may be required under provisions of this Law. In calculating the limiting rate for the library, the county clerk shall use only the part of the aggregate extension base applicable to the library, and for any rate increase or decrease factor under Section 18-230 the county clerk shall use only any new rate or rate increase applicable to the library funds and the part of the rate applicable to the library in determining factors under that Section. The county clerk shall calculate the limiting rate for all other village funds using only the part of the aggregate extension base not applicable to the library, and for any rate increase or decrease factor under Section 18-230 the county clerk shall use only any new rate or rate increase not applicable to the library funds and the part of the rate not applicable to the library in determining factors under that Section. If the county clerk is required to reduce the aggregate extension of the library portion of the levy, the county clerk shall proportionally reduce the extension for each library fund unless otherwise requested by the library board. If the county clerk is required to reduce the aggregate extension of the portion of the levy not applicable to the library, the county clerk shall proportionally reduce the extension for each fund not applicable to the library unless otherwise requested by the village. and, WHEREAS, the Mayor and City Council (the “Corporate Authorities”) desire to request the County Clerk of Kendall County to calculate separate limiting rates for the library funds and for the aggregate of all other City funds in its annual tax levy in order to reduce its funds as may be required by PTELL as hereinafter set forth. Page 2 of 2 NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, hereby authorizes the City Administrator to request that the County Clerk of Kendall County calculate separate limiting rates for the library funds and for all other City funds in order to reduce its funds as may be required by PTELL in connection with the City’s 2020 tax levy. BE IT FURTHER RESOLVED that this Resolution shall be in full force and effect from and after its passage and approval as provided by law. PASSED by the Mayor and City Council of the ___________, Illinois, this ____ day of ______________________, 2020. APPROVED: __________________________________ Mayor Attest: ___________________________________ City Clerk Summary Approval of a 2020 tax levy estimate, for purposes of publishing a public notice for an upcoming public hearing. Background Each year, the first step of the tax levy process involves adopting a tax levy estimate for purposes of holding a public hearing (if required). The estimated tax levy for the City and Library operations (capped taxes) is $4,295,704, as shown on Exhibit A-1. The City’s levy request totals $3,419,922 and includes increment generated from new construction only. The Library operations levy is set at the max rate of $0.15 per $100 of EAV; however, due to the property tax extension limitation law (PTELL), staff would expect the actual Library tax levy to be lower. 2017 Tax Levy (FY 19) thru 2019 Tax Levy (FY 21 - current fiscal year) Beginning with the 2017 levy process, the City Council began to ease back into its past practice of marginally increasing the levy each year as allowed under PTELL. Pursuant to PTELL, two factors determine how much the City, as a non-home rule municipality, can increase its levy by each year: the equalized assessed valuation (EAV) of new construction and the year-over-year change in inflation (as measured by CPI). For the 2017 (collected in FY 19) and 2018 (collected in FY 20 – last fiscal year) levies the City Council chose to increase the levy by new construction only, thus foregoing the inflationary increment of the levy. For the 2019 levy (currently being collected in FY 21) the City Council decided to continue this practice, once again increasing the levy by new construction ($96,055) only; and again, forfeiting the inflationary increment of $61,591. As a result, most residents over the last three levy cycles should have seen the City portion of their property tax bill stay relatively the same or even decrease slightly, assuming that the change in EAV of their homes was less than the overall increase in EAV for all taxable property in the City. 2020 Tax Levy (FY 22 – next fiscal year) For this year’s levy new construction EAV is currently estimated by Kendall County at $13,701,537, which would generate additional property tax proceeds of $82,059 for the City. As shown on Exhibit D, after two consecutive years of low inflation (levy years 2015-2016), CPI returned to more of a historical norm in 2017 of 2.1%. After holding right around 2.0% in levy years 2018 and 2019, CPI for 2020 has increased by 21%, to 2.3%. This inflationary portion of the levy equates to a projected increment of $76,771, for an estimated grand total of $158,830 in additional property taxes that could be levied under PTELL. Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: October 21, 2020 Subject: 2020 Tax Levy Estimate 1 Based on the information presented above, it is the recommendation of staff that the City increase its levy only by the amount of incremental property taxes generated from new construction; which is currently estimated at $82,059 (as shown on Exhibit C). While this will result in the City not levying approximately $76,771 (CPI portion) under PTELL (which means this amount is lost for subsequent levy years), staff believes that this is a balanced approach; as it allows the City to marginally expand its tax base with minimal impact on homeowners. Depending on how the City Council decides to levy, either including incremental property taxes from both CPI and new construction or new construction only, will result in the City’s portion of the levy either increasing by approximately 4.8% (Exhibit B) or 2.5% (Exhibit C). For the 2020 levy year the City’s contribution (i.e. actuarially determined funding policy contribution) for the Police Pension Fund is $1,334,771 (Exhibit D – page 1), as calculated by the City’s actuary, MWM Consulting Group. This is an increase of $104,167 (8.5%) over the 2019 contribution amount of $1,230,604. As mention at the previous City Council meeting, staff had initially used a placeholder of $1.275 million based off the actuary’s projections from a year ago. Now that the updated report has been received, staff has increased the City’s Police Pension contribution by $59,771, while decreasing the Corporate levy by the same amount to maintain parity in each of the exhibits (A thru C). The increase in the City’s pension is primarily due to: • A shrinking amortization period (i.e. as we get closer to the year 2040, there is less time to spread out the remaining costs associated with the unfunded liability). • Normal costs continue to increase, as each year of additional service by current employees generates additional pension benefits. • Strong equity returns in 2019 were stifled in the Spring of 2020, due to the onset of the COVID- 19 pandemic. As shown on page 4 of the valuation report, the actual return for the Fund was a negative 1.13% v. its benchmark of positive 7.0%. The current pension contribution amount of $1,334,771 is calculated based on the assumption of a 100% funding level by the year 2040, pursuant to the City’s pension funding policy. At this current funding level, this would result in the General Fund receiving $22,105 less in property taxes in FY 22 than it did in FY 21. The City does have some flexibility regarding the funding level it chooses, as long as it does not go below a target of 90% by 2040, per State Statute. A reduced funding target, somewhere in a range between 90 to 99%, may better allow the City to strike a balance between adequately funding the pension fund and addressing the operational needs of the General Fund. Below is a summary that shows several 2020 contribution amounts for certain levels of 2040 funding targets (between 90 to 99%) and the corresponding gain or loss in property tax revenues to the General Fund (GF). A complete presentation of 2020 pension contribution amounts resulting from various 2040 funding targets have been attached as Exhibit G. • 99% Funding Target - $1,317,815 Contribution Amount. Impact on GF P-Tax – ($5,150) • 95% Funding Target - $1,249,995 Contribution Amount. Impact on GF P-Tax - +$62,671 • 90% Fund Target - $1,165,219 Contribution Amount. Impact on GF P-Tax - +$147,446 The current funding level of the Police Pension Fund is 49.1% (as calculated by dividing the actuarial value of assets of $11,553,728 by the accrued liability of $23,533,723), which is up from last year’s funding level of 47.5%. 2 Looking back at the last four levy cycles, you may recall that a reoccurring policy question has been whether the City and Library levies should be combined or levied separately. In an effort to “level the playing field” by applying the same rules of property tax growth (lesser of CPI or 5%, plus new construction) to both entities, the City Council has chosen to levy the two entities separately since in 2016. Last year the 2019 Library Operations tax rate was capped at $0.134 per $100 of EAV, resulting in a property tax extension of $739,084 for library operations. This was an increase of $34,315 (4.9%) over the 2018 extended amount of $704,769. For the 2020 levy staff recommends that Council continue with the practice of levying separately for the City and the Library, which is currently estimated to yield property taxes for library operations in the amount of $774,251. This amount includes both CPI ($16,999) and new construction ($18,168) increments. Based on current EAV the library tax rate is estimated to be at $0.133 per $100 of EAV (max amount is $0.15 per $100 EAV) for the 2020 levy year, which is an increase of 4.8% ($35,167) over the 2019 extension. The levy amount for Library operations was formally approved by their Board on October 12th , in the amount $875,782. The Library has chosen to levy at their maximum rate of $0.15 per $100 of EAV in order to capture every new construction dollar possible under the tax cap. Nonetheless, once PTELL is applied to the Library (assuming Council continues with the past practice of instructing the County to levy the City and Library separately), the actual amount received will be right around the $774,251 amount mentioned above. The fiscal year 2021 (2019 levy) certification from the County Clerk is attached (Exhibit E). The first page contains all City (non-Library) taxes, and the second page contains Library taxes (operations and debt service for the 2006 & 2013 Refunding bonds). The breakdown of the sublevies is attached for your review. These do not need to be formally decided upon until the City passes its levy ordinance in late November or early December. The County’s current EAV estimate is $583,854,466, which is a 5.5% increase from last year. The abatement ordinances for the non-abated (uncapped) City property taxes should be voted on in December; however, the County will typically give an extension until late January/early February. Homeowner Impact The property tax bill lists the City and the Library as two distinct itemized charges. Assuming the City levies for the new construction increment only (Exhibits A & C), the City’s (capped and uncapped) estimated levy extension is projected to increase by 2.5% for the 2020 levy year (payable in 2021). The Library (capped and uncapped) levy is projected to be 3.1% higher than the 2019 levy year extension (payable in 2020). Based on these two statements, the amount that each property owner pays to the City should be approximately $13 higher than the prior year and the amount paid to the Library should be approximately $8 higher than the prior year’s tax bill, assuming that their individual property’s EAV increases by the same percentage as overall EAV in the City (currently projected at 5.5% by Kendall County). 3 Recommendation The preliminary staff recommendations for aggregate levy amounts are below. City Tax Levy 2019 Levy Extension 2020 Maximum Levy (Estimate) 2020 Levy Recommended Amount City Levy (Capped) $3,337,863 $3,496,692 $3,419,922 City Bonds (Uncapped) N / A N / A N / A Totals $3,337,863 $3,496,692 $3,419,922 Library Tax Levy 2019 Levy Extension 2020 Maximum Levy (Estimate) 2020 Levy Recommended Amount Library Operations (Capped) $739,084 $875,782 $875,782 Library Bonds (Uncapped) 827,103 840,225 840,225 Totals $1,566,187 $1,716,007 $1,716,007 In regard to the setting of a tax levy estimate, staff recommends the approval of either Exhibit A-1 or Exhibit A-2. Exhibit A-1 shows the City’s levy increasing by new construction only, in the amount of $82,059 (based on Kendall County’s current estimate for new construction EAV of $13,701,537) and sets the Library’s levy at their ceiling rate of $0.15 per $100 of EAV for the purposes of setting a maximum levy amount for the public hearing. Exhibit A-2 uses the same set of assumptions for the Library, but the estimated EAV on new construction for the City is increased to $18,701,537. This would generate an estimated $30,936 in additional property tax proceeds, for a total of $112,995; and would ensure that the City captures every dollar possible under the new construction increment of the tax levy. Should this option be chosen, once EAV for new construction has been finalized (likely somewhere between $13.7M and $18.7M) by the County in the Spring of 2021, the motion and intent would be to direct staff to instruct the County to adjust the City’s levy request accordingly to make sure that ONLY the appropriate increment (between $82,059 and $112,995) generated from new construction is captured and NONE of the inflation increment. Once the public hearing has passed, City Council and the Library Board will have the ability to change (i.e. reduce) their respective levies in any manner deemed appropriate, as long as the levy amounts presented at the public hearing are not exceeded. Exhibit B is an estimate of how much the City could levy under PTELL (includes increases for both new construction & CPI) for a total of $158,830 in additional property tax proceeds. Exhibit C, which is the staff recommended levy, proposes that the only enhancement to the City’s levy would be the estimated new construction increment of $82,059; hence foregoing the CPI increment of $76,771 in subsequent tax years. As mentioned above, the tax levy estimate only sets the limit on the total amount of property taxes that can be levied. Individual sub-levies (corporate, police pension, etc.) can still be adjusted, provided they do not go over the maximum aggregate amount set by the tax levy estimate. 4 Furthermore, staff recommends that the City instruct the County Clerk to once again, levy separately for the City and the Library, so that both entities are held to the same rules when it comes to growth. Staff would propose to hold the public hearing at the November 10th City Council meeting. Drafts of potential public hearing notices featuring both Exhibits A-1 and A-2, along with charts showing the percentage increase for the Library and City levies for all relevant sections, are presented immediately following this memo, for your review and consideration. 5     PUBLIC NOTICE OF PROPOSED PROPERTY TAX LEVY FOR THE UNITED CITY OF YORKVILLE I. A public hearing to approve a proposed property tax levy increase by THE UNITED CITY OF YORKVILLE for 2020 will be held November 10, 2020 at 7:00 P.M. at the City Council Chambers, 800 Game Farm Road, Yorkville, Illinois. Any person desiring to appear at the public hearing and present testimony to the taxing district may contact Bart Olson, City Administrator, or Lisa Pickering, City Clerk, 800 Game Farm Road, Yorkville, Illinois (630) 553-4350. II. The corporate and special purpose property taxes extended for 2019 were $4,076,947. The proposed corporate and special purpose property taxes to be levied for 2020 are $4,295,704. This represents a 5.37% increase over the previous year. (Exhibit A-1) $82,059  38% $136,698  62% II.  City & Library PTELL Amounts   City Library 2019 Extended 2020 Requested $ Change City $3,337,863 $3,419,922 $82,059 Library 739,084 875,782 136,698 Totals $4,076,947 $4,295,704 $218,757 6     III. The property taxes extended for debt service and public building commission leases for 2019 were $827,103. The estimated property taxes to be levied for debt service and public building commission leases for 2020 are $840,225. This represents a 1.59% increase over the previous year. (Exhibit A-1) $13,122 100% III.  Debt Service Amounts   City Library 2019 Extended 2020 Requested $ Change City $0 $0 $0 Library 827,103 840,225 13,122 Totals $827,103 $840,225 $13,122 7     IV. The total property taxes extended or abated for 2019 were $4,904,050. The estimated total property taxes to be levied for 2020 are $5,135,929. This represents a 4.73% increase over the previous year. (Exhibit A-1) $82,059 35% $149,820 65% VI.  Total  Property ‐Tax  Amounts   City Library 2019 Extended 2020 Requested $ Change City $3,337,863 $3,419,922 $82,059 Library 1,566,187 1,716,007 149,820 Totals $4,904,050 $5,135,929 $231,879 8     PUBLIC NOTICE OF PROPOSED PROPERTY TAX LEVY FOR THE UNITED CITY OF YORKVILLE I. A public hearing to approve a proposed property tax levy increase by THE UNITED CITY OF YORKVILLE for 2020 will be held November 10, 2020 at 7:00 P.M. at the City Council Chambers, 800 Game Farm Road, Yorkville, Illinois. Any person desiring to appear at the public hearing and present testimony to the taxing district may contact Bart Olson, City Administrator, or Lisa Pickering, City Clerk, 800 Game Farm Road, Yorkville, Illinois (630) 553-4350. II. The corporate and special purpose property taxes extended for 2019 were $4,076,947. The proposed corporate and special purpose property taxes to be levied for 2020 are $4,326,640. This represents a 6.12% increase over the previous year. (Exhibit A-2) $112,995 45% $136,698 55% II.  City & Library PTELL Amounts   City Library 2019 Extended 2020 Requested $ Change City $3,337,863 $3,450,858 $112,995 Library 739,084 875,782 136,698 Totals $4,076,947 $4,326,640 $249,693 9     III. The property taxes extended for debt service and public building commission leases for 2019 were $827,103. The estimated property taxes to be levied for debt service and public building commission leases for 2020 are $840,225. This represents a 1.59% increase over the previous year. (Exhibit A-2) $13,122 100% III.  Debt Service Amounts   City Library 2019 Extended 2020 Requested $ Change City $0 $0 $0 Library 827,103 840,225 13,122 Totals $827,103 $840,225 $13,122 10     IV. The total property taxes extended or abated for 2019 were $4,904,050. The estimated total property taxes to be levied for 2020 are $5,166,865. This represents a 5.36% increase over the previous year. (Exhibit A-2) $112,995 43% $149,820 57% VI.  Total  Property Tax  Amounts   City Library 2019 Extended 2020 Requested $ Change City $3,337,863 $3,450,858 $112,995 Library 1,566,187 1,716,007 149,820 Totals $4,904,050 $5,166,865 $262,815 11 2018 Rate Setting EAV % Change over Prior Yr EAV 2019 Rate Setting EAV % Change over Prior Yr EAV 2020 Estimated EAV % Change over Prior Yr EAV Farm 3,202,140$ 3.86%Farm 3,259,791$ 1.80%Farm 3,376,732$ 3.59% Residential 416,780,620 7.74%Residential 450,745,939 8.15%Residential 480,211,130 6.54% Commercial 83,874,064 -0.12%Commercial 83,974,878 0.12%Commercial 84,518,557 0.65% Industrial 15,386,433 0.24%Industrial 15,509,884 0.80%Industrial 15,659,043 0.96% State Railroad 60,243 247.66%State Railroad 89,004 47.74%State Railroad 89,004 0.00% Total 519,303,500$ 6.14%Total 553,579,496$ 6.60%Total 583,854,466$ 5.47% 2018 2018 2018 2019 2019 2019 % Change over $ Change over 2020 2020 % Change over $ Change over Rate Levy Request Levy Extension Rate Levy Request Levy Extension Prior Yr Ext.Prior Yr Ext.Rate Levy Request Prior Yr Ext.Prior Yr Ext. Corporate 0.19306 1,002,536$ 1,002,567$ 0.18111 1,002,536$ 1,002,588$ 0.00%20$ 0.16795 980,588$ -2.19%(22,000)$ Bonds & Interest 0.00000 - - 0.00000 - - - - 0.00000 - - - IMRF Pension 0.00000 - - 0.00000 - - - - 0.00000 - - - Police Protection 0.17093 887,637 887,645 0.15618 864,563 864,580 -2.60%(23,065) 0.14808 864,563 0.00%(17) Police Pension 0.21404 1,111,484 1,111,517 0.22230 1,230,604 1,230,607 10.71%119,090 0.22861 1,334,771 8.46%104,164 Audit 0.00574 29,800 29,808 0.00542 30,000 30,004 0.66%196 0.00514 30,000 -0.01%(4) Liability Insurance 0.00771 40,000 40,038 0.00723 40,000 40,024 -0.04%(15) 0.00685 40,000 -0.06%(24) Social Security 0.02889 150,000 150,027 0.02710 150,000 150,020 0.00%(7) 0.02569 150,000 -0.01%(20) School Crossing Guard 0.00386 20,000 20,045 0.00362 20,000 20,040 (0.00) (6) 0.00343 20,000 (0.00) (40) Unemployment Insurance 0.00000 - - 0.00000 - - - - 0.00000 - - - Subtotal City 0.62423 3,241,457$ 3,241,648$ 0.60296 3,337,703$ 3,337,863$ 2.97%96,215$ 0.58575 3,419,922$ 2.46%82,059 Library Operations 0.13573 725,000$ 704,769$ 0.13351 739,047$ 739,084$ 4.87%34,315$ 0.15000 875,782$ 18.50%136,698$ Library Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 3.77%30,065 0.14391 840,225 1.59%13,122 Subtotal Library 0.28923 1,522,012$ 1,501,807$ 0.28292 1,566,135$ 1,566,187$ 4.29%64,380$ 0.29391 1,716,007$ 9.57%149,820 - Total City (PTELL & Non-PTELL)0.91346 4,763,469$ 4,743,456$ 0.88588 4,903,838$ 4,904,050$ 3.39%160,595$ 0.87966 5,135,929$ 4.73%231,879$ less Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 3.77%30,065 0.14391 840,225 1.59%13,122 P-TELL Totals 0.75996 3,966,457$ 3,946,417$ 0.73647 4,076,750$ 4,076,947$ 3.31%130,530$ 0.73575 4,295,704$ 5.37%218,757$ 2020 Tax Levy - Public Hearing (Estimated New Construction at $13.7 million) (Limiting Rate Applied to City & Library) 1 % Inc(Dec) Over $ Inc(Dec) Over % Inc(Dec) Over $ Inc(Dec) Over 2018 Requested 2018 Extended 2019 Requested 2019 Extended Prior Yr Extended Prior Yr Extended 2020 Requested Prior Yr Extended Prior Yr Extended City 2,129,973$ 2,130,131$ City 2,107,099$ 2,107,256$ -1.08%(23,032)$ City 2,085,151$ -1.05%(22,105)$ Library 725,000 704,769 Library 739,047 739,084 4.86%34,278 Library 875,782 18.50%136,698 Police Pension 1,111,484 1,111,517 Police Pension 1,230,604 1,230,607 10.71%119,087 Police Pension 1,334,771 8.46%104,164 City Debt Service - - City Debt Service - - - - City Debt Service - - - Library Debt Service 797,012 797,038 Library Debt Service 827,088 827,103 3.77%30,050 Library Debt Service 840,225 1.59%13,122 Total 4,763,469$ 4,743,456$ Total 4,903,838$ 4,904,050$ 3.38%160,382$ Total 5,135,929$ 4.73%231,879$ less Bonds & Interest 797,012 797,038 less Bonds & Interest 827,088 827,103 3.77%30,050 less Bonds & Interest 840,225 1.59%13,122 PTELL Subtotal 3,966,457$ 3,946,417$ PTELL Subtotal 4,076,750$ 4,076,947$ 3.30%130,333$ PTELL Subtotal 4,295,704$ 5.37%218,757$ City (excluding Debt Service)3,241,457$3,241,648$City (excluding Debt Service)3,337,703$3,337,863$2.96%96,055$City (excluding Debt Service)3,419,922$2.46%82,059$ Lib (excluding Debt Service)725,000 704,769 Lib (excluding Debt Service)739,047 739,084 4.86%34,278 Lib (excluding Debt Service)875,782 18.50%136,698 2020 Tax Levy - Public Hearing (Estimated New Construction at $13.7 million) (Limiting Rate Applied to City & Library) 2 2018 Rate Setting EAV % Change over Prior Yr EAV 2019 Rate Setting EAV % Change over Prior Yr EAV 2020 Estimated EAV % Change over Prior Yr EAV Farm 3,202,140$ 3.86%Farm 3,259,791$ 1.80%Farm 3,376,732$ 3.59% Residential 416,780,620 7.74%Residential 450,745,939 8.15%Residential 480,211,130 6.54% Commercial 83,874,064 -0.12%Commercial 83,974,878 0.12%Commercial 84,518,557 0.65% Industrial 15,386,433 0.24%Industrial 15,509,884 0.80%Industrial 15,659,043 0.96% State Railroad 60,243 247.66%State Railroad 89,004 47.74%State Railroad 89,004 0.00% Total 519,303,500$ 6.14%Total 553,579,496$ 6.60%Total 583,854,466$ 5.47% 2018 2018 2018 2019 2019 2019 % Change over $ Change over 2020 2020 % Change over $ Change over Rate Levy Request Levy Extension Rate Levy Request Levy Extension Prior Yr Ext.Prior Yr Ext.Rate Levy Request Prior Yr Ext.Prior Yr Ext. Corporate 0.19306 1,002,536$ 1,002,567$ 0.18111 1,002,536$ 1,002,588$ 0.00%20$ 0.17325 1,011,524$ 0.89%8,936$ Bonds & Interest 0.00000 - - 0.00000 - - - - 0.00000 - - - IMRF Pension 0.00000 - - 0.00000 - - - - 0.00000 - - - Police Protection 0.17093 887,637 887,645 0.15618 864,563 864,580 -2.60%(23,065) 0.14808 864,563 0.00%(17) Police Pension 0.21404 1,111,484 1,111,517 0.22230 1,230,604 1,230,607 10.71%119,090 0.22861 1,334,771 8.46%104,164 Audit 0.00574 29,800 29,808 0.00542 30,000 30,004 0.66%196 0.00514 30,000 -0.01%(4) Liability Insurance 0.00771 40,000 40,038 0.00723 40,000 40,024 -0.04%(15) 0.00685 40,000 -0.06%(24) Social Security 0.02889 150,000 150,027 0.02710 150,000 150,020 0.00%(7) 0.02569 150,000 -0.01%(20) School Crossing Guard 0.00386 20,000 20,045 0.00362 20,000 20,040 (0.00) (6) 0.00343 20,000 (0.00) (40) Unemployment Insurance 0.00000 - - 0.00000 - - - - 0.00000 - - - Subtotal City 0.62423 3,241,457$ 3,241,648$ 0.60296 3,337,703$ 3,337,863$ 2.97%96,215$ 0.59105 3,450,858$ 3.39%112,995 Library Operations 0.13573 725,000$ 704,769$ 0.13351 739,047$ 739,084$ 4.87%34,315$ 0.15000 875,782$ 18.50%136,698$ Library Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 3.77%30,065 0.14391 840,225 1.59%13,122 Subtotal Library 0.28923 1,522,012$ 1,501,807$ 0.28292 1,566,135$ 1,566,187$ 4.29%64,380$ 0.29391 1,716,007$ 9.57%149,820 - Total City (PTELL & Non-PTELL)0.91346 4,763,469$ 4,743,456$ 0.88588 4,903,838$ 4,904,050$ 3.39%160,595$ 0.88496 5,166,865$ 5.36%262,815$ less Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 3.77%30,065 0.14391 840,225 1.59%13,122 P-TELL Totals 0.75996 3,966,457$ 3,946,417$ 0.73647 4,076,750$ 4,076,947$ 3.31%130,530$ 0.74105 4,326,640$ 6.12%249,693$ 2020 Tax Levy - Public Hearing (Estimated New Construction at $18.7 million) (Limiting Rate Applied to City & Library) 1 % Inc(Dec) Over $ Inc(Dec) Over % Inc(Dec) Over $ Inc(Dec) Over 2018 Requested 2018 Extended 2019 Requested 2019 Extended Prior Yr Extended Prior Yr Extended 2020 Requested Prior Yr Extended Prior Yr Extended City 2,129,973$ 2,130,131$ City 2,107,099$ 2,107,256$ -1.08%(23,032)$ City 2,116,087$ 0.42%8,831$ Library 725,000 704,769 Library 739,047 739,084 4.86%34,278 Library 875,782 18.50%136,698 Police Pension 1,111,484 1,111,517 Police Pension 1,230,604 1,230,607 10.71%119,087 Police Pension 1,334,771 8.46%104,164 City Debt Service - - City Debt Service - - - - City Debt Service - - - Library Debt Service 797,012 797,038 Library Debt Service 827,088 827,103 3.77%30,050 Library Debt Service 840,225 1.59%13,122 Total 4,763,469$ 4,743,456$ Total 4,903,838$ 4,904,050$ 3.38%160,382$ Total 5,166,865$ 5.36%262,815$ less Bonds & Interest 797,012 797,038 less Bonds & Interest 827,088 827,103 3.77%30,050 less Bonds & Interest 840,225 1.59%13,122 PTELL Subtotal 3,966,457$ 3,946,417$ PTELL Subtotal 4,076,750$ 4,076,947$ 3.30%130,333$ PTELL Subtotal 4,326,640$ 6.12%249,693$ City (excluding Debt Service)3,241,457$3,241,648$City (excluding Debt Service)3,337,703$3,337,863$2.96%96,055$City (excluding Debt Service)3,450,858$3.39%112,995$ Lib (excluding Debt Service)725,000 704,769 Lib (excluding Debt Service)739,047 739,084 4.86%34,278 Lib (excluding Debt Service)875,782 18.50%136,698 2020 Tax Levy - Public Hearing (Estimated New Construction at $18.7 million) (Limiting Rate Applied to City & Library) 2 2018 Rate Setting EAV % Change over Prior Yr EAV 2019 Rate Setting EAV % Change over Prior Yr EAV 2020 Estimated EAV % Change over Prior Yr EAV Farm 3,202,140$ 3.86%Farm 3,259,791$ 1.80%Farm 3,376,732$ 3.59% Residential 416,780,620 7.74%Residential 450,745,939 8.15%Residential 480,211,130 6.54% Commercial 83,874,064 -0.12%Commercial 83,974,878 0.12%Commercial 84,518,557 0.65% Industrial 15,386,433 0.24%Industrial 15,509,884 0.80%Industrial 15,659,043 0.96% State Railroad 60,243 247.66%State Railroad 89,004 47.74%State Railroad 89,004 0.00% Total 519,303,500$ 6.14%Total 553,579,496$ 6.60%Total 583,854,466$ 5.47% 2018 2018 2018 2019 2019 2019 2020 2020 % Change over $ Change over Rate Levy Request Levy Extension Rate Levy Request Levy Extension Rate Levy Request Prior Yr Ext.Prior Yr Ext. Corporate 0.19306 1,002,536$ 1,002,567$ 0.18111 1,002,536$ 1,002,588$ 0.18110 1,057,358$ 5.46%54,770$ Bonds & Interest 0.00000 - - 0.00000 - - 0.00000 - - - IMRF Pension 0.00000 - - 0.00000 - - 0.00000 - - - Police Protection 0.17093 887,637 887,645 0.15618 864,563 864,580 0.14808 864,563 0.00%(17) Police Pension 0.21404 1,111,484 1,111,517 0.22230 1,230,604 1,230,607 0.22861 1,334,771 8.46%104,164 Audit 0.00574 29,800 29,808 0.00542 30,000 30,004 0.00514 30,000 -0.01%(4) Liability Insurance 0.00771 40,000 40,038 0.00723 40,000 40,024 0.00685 40,000 -0.06%(24) Social Security 0.02889 150,000 150,027 0.02710 150,000 150,020 0.02569 150,000 -0.01%(20) School Crossing Guard 0.00386 20,000 20,045 0.00362 20,000 20,040 0.00343 20,000 (0.00) (40) Unemployment Insurance 0.00000 - - 0.00000 - - 0.00000 - - - Subtotal City 0.62423 3,241,457$ 3,241,648$ 0.60296 3,337,703$ 3,337,863$ 0.59890 3,496,692$ 4.76%158,829 Library Operations 0.13573 725,000$ 704,769$ 0.13351 739,047$ 739,084$ 0.13261 774,251$ 4.76%35,167$ Library Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 0.14391 840,225 1.59%13,122 Subtotal Library 0.28923 1,522,012$ 1,501,807$ 0.28292 1,566,135$ 1,566,187$ 0.27652 1,614,476$ 3.08%48,289 Total City (PTELL & Non-PTELL)0.91346 4,763,469$ 4,743,456$ 0.88588 4,903,838$ 4,904,050$ 0.87542 5,111,168$ 4.22%207,118$ less Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 0.14391 840,225 1.59%13,122 P-TELL Totals 0.75996 3,966,457$ 3,946,417$ 0.73647 4,076,750$ 4,076,947$ 0.73151 4,270,943$ 4.76%193,996$ 2020 Tax Levy - Estimated CPI and New Construction Increments (Limiting Rate Applied to City & Library) 1 % Inc(Dec) Over $ Inc(Dec) Over 2018 Requested 2018 Extended 2019 Requested 2019 Extended 2020 Requested Prior Yr Extended Prior Yr Extended City 2,129,973$2,130,131$City 2,107,099$2,107,256$City 2,161,921$2.59%54,665$ Library 725,000 704,769 Library 739,047 739,084 Library 774,251 4.76%35,167 Police Pension 1,111,484 1,111,517 Police Pension 1,230,604 1,230,607 Police Pension 1,334,771 8.46%104,164 City Debt Service - - City Debt Service - - City Debt Service - - - Library Debt Service 797,012 797,038 Library Debt Service 827,088 827,103 Library Debt Service 840,225 1.59%13,122 Total 4,763,469$4,743,456$Total 4,903,838$4,904,050$Total 5,111,168$4.22%207,118$ less Bonds & Interest 797,012 797,038 less Bonds & Interest 827,088 827,103 less Bonds & Interest 840,225 1.59%13,122 PTELL Subtotal 3,966,457$3,946,417$PTELL Subtotal 4,076,750$4,076,947$PTELL Subtotal 4,270,943$4.76%193,996$ City (excluding Debt Service)3,241,457$3,241,648$City (excluding Debt Service)3,337,703$3,337,863$City (excluding Debt Service)3,496,692$4.76%158,829$ Lib (excluding Debt Service)725,000 704,769 Lib (excluding Debt Service)739,047 739,084 Lib (excluding Debt Service)774,251 4.76%35,167 2020 Tax Levy - Estimated CPI and New Construction Increments (Limiting Rate Applied to City & Library) 2 2018 Rate Setting EAV % Change over Prior Yr EAV 2019 Rate Setting EAV % Change over Prior Yr EAV 2020 Estimated EAV % Change over Prior Yr EAV Farm 3,202,140$ 3.86%Farm 3,259,791$ 1.80%Farm 3,376,732$ 3.59% Residential 416,780,620 7.74%Residential 450,745,939 8.15%Residential 480,211,130 6.54% Commercial 83,874,064 -0.12%Commercial 83,974,878 0.12%Commercial 84,518,557 0.65% Industrial 15,386,433 0.24%Industrial 15,509,884 0.80%Industrial 15,659,043 0.96% State Railroad 60,243 247.66%State Railroad 89,004 47.74%State Railroad 89,004 0.00% Total 519,303,500$ 6.14%Total 553,579,496$ 6.60%Total 583,854,466$ 5.47% 2018 2018 2018 2019 2019 2019 2020 2020 % Change over $ Change over Rate Levy Request Levy Extension Rate Levy Request Levy Extension Rate Levy Request Prior Yr Ext.Prior Yr Ext. Corporate 0.19306 1,002,536$ 1,002,567$ 0.18111 1,002,536$ 1,002,588$ 0.16795 980,588$ -2.19%(22,000)$ Bonds & Interest 0.00000 - - 0.00000 - - 0.00000 - - - IMRF Pension 0.00000 - - 0.00000 - - 0.00000 - - - Police Protection 0.17093 887,637 887,645 0.15618 864,563 864,580 0.14808 864,563 0.00%(17) Police Pension 0.21404 1,111,484 1,111,517 0.22230 1,230,604 1,230,607 0.22861 1,334,771 8.46%104,164 Audit 0.00574 29,800 29,808 0.00542 30,000 30,004 0.00514 30,000 -0.01%(4) Liability Insurance 0.00771 40,000 40,038 0.00723 40,000 40,024 0.00685 40,000 -0.06%(24) Social Security 0.02889 150,000 150,027 0.02710 150,000 150,020 0.02569 150,000 -0.01%(20) School Crossing Guard 0.00386 20,000 20,045 0.00362 20,000 20,040 0.00343 20,000 (0.00) (40) Unemployment Insurance 0.00000 - - 0.00000 - - 0.00000 - - - Subtotal City 0.62423 3,241,457$ 3,241,648$ 0.60296 3,337,703$ 3,337,863$ 0.58575 3,419,922$ 2.46%82,059 Library Operations 0.13573 725,000$ 704,769$ 0.13351 739,047$ 739,084$ 0.12970 757,252$ 2.46%18,168$ Library Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 0.14391 840,225 1.59%13,122 Subtotal Library 0.28923 1,522,012$ 1,501,807$ 0.28292 1,566,135$ 1,566,187$ 0.27361 1,597,477$ 2.00%31,290 Total City (PTELL & Non-PTELL)0.91346 4,763,469$ 4,743,456$ 0.88588 4,903,838$ 4,904,050$ 0.85936 5,017,399$ 2.31%113,349$ less Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 0.14391 840,225 1.59%13,122 P-TELL Totals 0.75996 3,966,457$ 3,946,417$ 0.73647 4,076,750$ 4,076,947$ 0.71545 4,177,174$ 2.46%100,227$ 2020 Estimated Tax Levy - New Construction Increment Only (Limiting Rate Applied to City & Library) ** (Based on original new construction EAV estimate of $13,701,537 as of August 19, 2020) ** 1 % Inc(Dec) Over $ Inc(Dec) Over 2018 Requested 2018 Extended 2019 Requested 2019 Extended 2020 Requested Prior Yr Extended Prior Yr Extended City 2,129,973$ 2,130,131$ City 2,107,099$ 2,107,256$ City 2,085,151$ -1.05%(22,105)$ Library 725,000 704,769 Library 739,047 739,084 Library 757,252 2.46%18,168 Police Pension 1,111,484 1,111,517 Police Pension 1,230,604 1,230,607 Police Pension 1,334,771 8.46%104,164 City Debt Service - - City Debt Service - - City Debt Service - - - Library Debt Service 797,012 797,038 Library Debt Service 827,088 827,103 Library Debt Service 840,225 1.59%13,122 Total 4,763,469$ 4,743,456$ Total 4,903,838$ 4,904,050$ Total 5,017,399$ 2.31%113,349$ less Bonds & Interest 797,012 797,038 less Bonds & Interest 827,088 827,103 less Bonds & Interest 840,225 1.59%13,122 PTELL Subtotal 3,966,457$ 3,946,417$ PTELL Subtotal 4,076,750$ 4,076,947$ PTELL Subtotal 4,177,174$ 2.46%100,227$ City (excluding Debt Service)3,241,457$ 3,241,648$ City (excluding Debt Service)3,337,703$ 3,337,863$ City (excluding Debt Service)3,419,922$ 2.46%82,059$ Lib (excluding Debt Service)725,000 704,769 Lib (excluding Debt Service)739,047 739,084 Lib (excluding Debt Service)757,252 2.46%18,168 2020 Estimated Tax Levy - New Construction Increment Only (Limiting Rate Applied to City & Library) ** (Based on original new construction EAV estimate of $13,701,537 as of August 19, 2020) ** 2 2018 Rate Setting EAV % Change over Prior Yr EAV 2019 Rate Setting EAV % Change over Prior Yr EAV 2020 Estimated EAV % Change over Prior Yr EAV Farm 3,202,140$3.86%Farm 3,259,791$1.80%Farm 3,376,732$3.59% Residential 416,780,620 7.74%Residential 450,745,939 8.15%Residential 480,211,130 6.54% Commercial 83,874,064 -0.12%Commercial 83,974,878 0.12%Commercial 84,518,557 0.65% Industrial 15,386,433 0.24%Industrial 15,509,884 0.80%Industrial 15,659,043 0.96% State Railroad 60,243 247.66%State Railroad 89,004 47.74%State Railroad 89,004 0.00% Total 519,303,500$ 6.14%Total 553,579,496$ 6.60%Total 583,854,466$ 5.47% 2018 2018 2018 2019 2019 2019 2020 2020 % Change over $ Change over Rate Levy Request Levy Extension Rate Levy Request Levy Extension Rate Levy Request Prior Yr Ext.Prior Yr Ext. Corporate 0.19306 1,002,536$ 1,002,567$ 0.18111 1,002,536$ 1,002,588$ 0.16903 986,912$ -1.56%(15,676)$ Bonds & Interest 0.00000 - - 0.00000 - - 0.00000 - - - IMRF Pension 0.00000 - - 0.00000 - - 0.00000 - - - Police Protection 0.17093 887,637 887,645 0.15618 864,563 864,580 0.14808 864,563 0.00%(17) Police Pension 0.21404 1,111,484 1,111,517 0.22230 1,230,604 1,230,607 0.22861 1,334,771 8.46%104,164 Audit 0.00574 29,800 29,808 0.00542 30,000 30,004 0.00514 30,000 -0.01%(4) Liability Insurance 0.00771 40,000 40,038 0.00723 40,000 40,024 0.00685 40,000 -0.06%(24) Social Security 0.02889 150,000 150,027 0.02710 150,000 150,020 0.02569 150,000 -0.01%(20) School Crossing Guard 0.00386 20,000 20,045 0.00362 20,000 20,040 0.00343 20,000 (0.00) (40) Unemployment Insurance 0.00000 - - 0.00000 - - 0.00000 - - - Subtotal City 0.62423 3,241,457$ 3,241,648$ 0.60296 3,337,703$ 3,337,863$ 0.58683 3,426,246$ 2.65%88,383 Library Operations 0.13573 725,000$ 704,769$ 0.13351 739,047$ 739,084$ 0.15000 875,782$ 18.50%136,698$ Library Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 0.14391 840,225 1.59%13,122 Subtotal Library 0.28923 1,522,012$ 1,501,807$ 0.28292 1,566,135$ 1,566,187$ 0.29391 1,716,007$ 9.57%149,820 Total City (PTELL & Non-PTELL)0.91346 4,763,469$ 4,743,456$ 0.88588 4,903,838$ 4,904,050$ 0.88074 5,142,253$ 4.86%238,203$ less Bonds & Interest 0.15350 797,012 797,038 0.14941 827,088 827,103 0.14391 840,225 1.59%13,122 P-TELL Totals 0.75996 3,966,457$ 3,946,417$ 0.73647 4,076,750$ 4,076,947$ 0.73683 4,302,028$ 5.52%225,081$ 2020 Estimated Tax Levy - New Construction Increment Only (City) (Limiting Rate Applied to City & Library) ** (Based on original new construction EAV estimate of $14,730,495 as of November 30, 2020) ** 1 % Inc(Dec) Over $ Inc(Dec) Over 2018 Requested 2018 Extended 2019 Requested 2019 Extended 2020 Requested Prior Yr Extended Prior Yr Extended City 2,129,973$2,130,131$City 2,107,099$2,107,256$City 2,091,475$-0.75%(15,781)$ Library 725,000 704,769 Library 739,047 739,084 Library 875,782 18.50%136,698 Police Pension 1,111,484 1,111,517 Police Pension 1,230,604 1,230,607 Police Pension 1,334,771 8.46%104,164 City Debt Service - - City Debt Service - - City Debt Service - - - Library Debt Service 797,012 797,038 Library Debt Service 827,088 827,103 Library Debt Service 840,225 1.59%13,122 Total 4,763,469$4,743,456$Total 4,903,838$4,904,050$Total 5,142,253$4.86%238,203$ less Bonds & Interest 797,012 797,038 less Bonds & Interest 827,088 827,103 less Bonds & Interest 840,225 1.59%13,122 PTELL Subtotal 3,966,457$3,946,417$PTELL Subtotal 4,076,750$4,076,947$PTELL Subtotal 4,302,028$5.52%225,081$ City (excluding Debt Service)3,241,457$3,241,648$City (excluding Debt Service)3,337,703$3,337,863$City (excluding Debt Service)3,426,246$2.65%88,383$ Lib (excluding Debt Service)725,000 704,769 Lib (excluding Debt Service)739,047 739,084 Lib (excluding Debt Service)875,782 18.50%136,698 2020 Estimated Tax Levy - New Construction Increment Only (City) (Limiting Rate Applied to City & Library) ** (Based on original new construction EAV estimate of $14,730,495 as of November 30, 2020) ** 2 Illinois Dept. of Revenue History of CPI's Used for the PTELL 01/14/2020 % Change From December Previous % Use for Years Taxes Year CPI-U December PTELL Comments Levy Year Paid 1991 137.900 -- 1992 141.900 2.9%2.9%1993 1994 1993 145.800 2.7%2.7%(5 % for Cook)1994 1995 1994 149.700 2.7%2.7%1995 1996 1995 153.500 2.5%2.5%1996 1997 1996 158.960 3.6%3.6%1997 1998 1997 161.300 1.5%1.5%1998 1999 1998 163.900 1.6%1.6%1999 2000 1999 168.300 2.7%2.7%2000 2001 2000 174.000 3.4%3.4%2001 2002 2001 176.700 1.6%1.6%2002 2003 2002 180.900 2.4%2.4%2003 2004 2003 184.300 1.9%1.9%2004 2005 2004 190.300 3.3%3.3%2005 2006 2005 196.800 3.4%3.4%2006 2007 2006 201.800 2.5%2.5%2007 2008 2007 210.036 4.08%4.1%2008 2009 2008 210.228 0.1%0.1%2009 2010 2009 215.949 2.7%2.7%2010 2011 2010 219.179 1.5%1.5%2011 2012 2011 225.672 3.0%3.0%2012 2013 2012 229.601 1.7%1.7%2013 2014 2013 233.049 1.5%1.5%2014 2015 2014 234.812 0.8%0.8%2015 2016 2015 236.525 0.7%0.7%2016 2017 2016 241.432 2.1%2.1%2017 2018 2017 246.524 2.1%2.1%2018 2019 2018 251.233 1.9%1.9%2019 2020 2019 256.974 2.3%2.3%2020 2021 CPI History (R-01/20) Printed by the authority of the State of Illinois – web only, 1 copy Actuarial Valuation City of Yorkville Yorkville Police Pension Fund As of May 1, 2020 For the Year Ending April 30, 2021DRAFT SUMMARY OF PRINCIPAL VALUATION RESULTS Contributions..........................................................................................................................................1 Statutory Minimum Funding Cost Elements...........................................................................................1 Funding Policy Actuarially Determined Contribution Cost Elements.....................................................2 Contriubtion to Avoid Negative Funding................................................................................................2 Financial Thumbnail Ratios.....................................................................................................................2 Plan Maturity Measures.........................................................................................................................3 Participant Data Summary......................................................................................................................3 VALUATION RESULTS Significant Events, Risk Disclosures and Issues Influencing Valuation Results.......................................4 Actuarial Certification.............................................................................................................................6 FINANCIAL AND ACTUARIAL EXHIBITS Exhibit 1 - Statement of Market Assets Available for Benefits..............................................................7 Exhibit 2 - Statement of Changes in Net Assets Available for Benefits..................................................8 Exhibit 3 - Determination of the Actuarial Value of Assets....................................................................9 Exhibit 4 - Determination of Statutory Minimum Required Annual Contribution.................................10 Exhibit 5 - Determination of Funding Policy Annual Contribution.........................................................11 Exhibit 6 - Determination of Contribution Required to Prevent Negative Funding...............................11 Exhibit 7 - Summary of Participant Data as of May 1, 2020...................................................................12 SUMMARY OF PRINCIPAL PLAN PROVISIONS Definitions...............................................................................................................................................13 Pension (3-111).......................................................................................................................................13 Pension to Survivors (3-112)...................................................................................................................14 Disability Pension Line of Duty (3-114.1)................................................................................................15 Disability Pension Not on Duty (3-114.2)...............................................................................................15 Other Provisions......................................................................................................................................15 Glossary of Terms...................................................................................................................................16 SUMMARY OF ACTUARIAL ASSUMPTIONS AND COST METHODS Nature of Actuarial Calculations.............................................................................................................18 Assumptions............................................................................................................................................18 Asset Valuation Methods........................................................................................................................19 Actuarial Cost Methods..........................................................................................................................19 Table of Contents SECTION 1SECTION 2SECTION 3SECTION 4SECTION 5DRAFT CONTRIBUTIONS Current Prior Year Valuation Valuation as of 5/1/2020 as of 5/1/2019 Contribution Required To Prevent Negative Funding $1,310,260 (49.8%)$1,230,604 (50.2%) Actuarially Determined Funding Policy Contribution $1,334,771 (50.7%)$1,226,371 (50.1%) Statutory Minimum Contribution per 40 ILCS 5/3 Section 125 $1,128,201 (42.9%)$1,035,331 (42.3%) Current Prior Year Item Valuation Valuation as of 5/1/2020 as of 5/1/2019 Accrued Liability $ 22,452,270 $ 21,273,616 Market Value of Assets $ 10,864,983 $ 10,403,718 Actuarial (Smoothed) Value of Assets $ 11,553,728 $ 10,501,652 Normal Cost (employer) $ 454,684 $ 389,134 Amortization Amount $ 582,651 $ 562,586 Statutory Minimum Contribution $ 1,128,201 $ 1,035,331 MWM Consulting Group was retained to prepare an actuarial valuation as of May 1,2020 for the Yorkville Police Pension Fund.The purpose of the actuarial valuation was to determine the financial position and the annual actuarial requirements of the pension fund under Illinois statute 40 ILCS 5/3,Section 125,and to develop a recommended minimum contribution amount. For quick reference,some of the key results of the valuation,along with selected financial and demographic information for the year ending April 30,2021 are summarized in this overview section along with (for comparison) the results from the prior year. Illinois statues require employers to contribute at least the amount necessary such that assets will equal at least 90% of the accrued liability by 2040. The minimum amount is determined under the Projected Unit Credit funding method, with smoothed assets, and is equal to the normal cost plus the amortization amount. Section 1: Summary of Principal Valuation Results STATUTORY MINIMUM FUNDING COST ELEMENTS () amounts expressed as a percentage of payroll The plan sponsor must contribute at least the statutorily required minimum contribution under Illinois statutes equal to the normal cost plus the amount necessary to amortize the unfunded accrued liability such that by 2040, the liabilities will be 90% funded. Other contribution amounts are shown including Funding Policy Contribution and the contribution required to prevent negative funding. Item Page 1 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT Accrued Liability Market Value of Assets Actuarial (Smoothed) Value of Assets Normal Cost (employer) Amortization Amount Actuarially Determined Funding Policy Contribution Accrued Liability Market Value of Assets Actuarial (Smoothed) Value of Assets Normal Cost (employer) Amortization Amount Amount of Contribution Needed to Avoid Negative Funding FINANCIAL THUMBNAIL RATIOS Tests Liquidity Ratio (based upon year ended) Coverage Ratio (Market Value Assets) Annual Benefit Payments (expected) Annual Contributions (expected) Members City $ 11,553,728 $ 423,745 $ 806,646 $ 1,334,771 FUNDING POLICY CONTRIBUTION COST ELEMENTS Item The funding policy contribution amount is determined under the Entry Age Normal funding method, with smoothed assets, and is equal to the normal cost plus the amortization amount. 100% of the unfunded liability is amortized as a level percentage of pay on a closed basis over 20 years. Current Valuation as of 5/1/2020 $ 23,533,723 $ 10,864,983 Prior Year Valuation as of 5/1/2019 $ 22,102,523 $ 10,403,718 $ 10,501,652 $ 375,283 $ 754,979 $ 1,226,371 $ 812,061 $ 1,310,260 $ 1,230,604 47.07% $ 868,094 $ 746,128 $ 23,533,723 $ 22,102,523 The statutory minimum contribution amortization amount is based upon a percentage of increasing payroll and, in the early years of funding, may not be sufficient to cover the interest cost on the unfunded liability. In order to avoid an increase in the unfunded liability (known as negative funding), the minimum amortization amount must be adjusted to be at least equal to the interest on the unfunded liability. The amount shown in the table as “Contribution to Avoid Negative Funding” provides for interest on 100% of the unfunded liability. $ 10,864,983 $ 10,403,718 $ 11,553,728 $ 10,501,652 $ 423,745 $ 375,283 $ 838,600 AMOUNT REQUIRED TO AVOID NEGATIVE FUNDING Item Current Prior Year Valuation Valuation as of 5/1/2020 as of 5/1/2019 This chart summarizes traditional financial ratios as applied to the pension plan. This liquidity ratio relates the cash flow position of the Fund by comparing the investment income plus employer and employee contributions to the annual benefit payments. Maintaining a ratio well above 100% prevents the liquidation of assets to cover benefit payments. The increase in benefits paid over the years is generally a result of the maturing of the pension plan. Coverage of the Accrued Liabilities by the Assets is the Coverage Ratio and is one indication of the long term funding progress of the plan. $ 260,748 $ 242,717 $ 1,334,771 $ 1,226,371 5/1/2020 Valuation 5/1/2019 Valuation 158%304% 46.17% Page 2 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT PLAN MATURITY MEASURES Tests Ratio of Market Value of Assets to Active Participant Payroll is a measure of volatility risk associated with asset losses Ratio of Accrued Liability to Payroll is a measure of volatility risk associated with changes in assumptions Ratio of retired life Actuarial Accrued Liability to total Actuarial Accrued Liability Percentage of Contributions less Benefit Payments to Market Value of Assets Ratio of Benefit Payments to Contributions Support Ratio: Ratio of Active Participants to Retired Participants Tier 1 Tier 2 Total Tier 1 Tier 2 Total Active Members Vested 14 2 16 16 0 16 Non-Vested 0 14 14 0 12 12 Total Active 14 16 30 16 12 28 Terminated entitled to future benefits 4 3 7 3 3 6 Retired 11 0 11 10 0 10 Surviving Spouse 0 0 0 0 0 0 Minor Dependent 0 0 0 0 0 0 Disabled 0 0 0 0 0 0 Total 29 19 48 29 15 44 0.61 0.54 5/1/2020 Valuation 5/1/2019 Valuation 4.13 4.25 8.94 9.02 as of 5/1/2019as of 5/1/2020 Item This chart includes financial relationship measures which are meant to help understand the risks associated with the plan. The ratio of Market Value of Assets to Active Payroll is measure of volatility risk associated with asset losses. The higher the ratio, the greater the volatility in contribution risks. The Ratio of Accrued Liability to Payroll is a measure of the volatility risk associated with assumption or other changes in liabilities. The higher the ratio, the greater the volatility in contribution risks. The Ratio of retired life actuarial accrued liability to total actuarial accrued liability is a measure of the maturity of the Plan. A mature plan will have a ratio above 60%. The Support Ratio (Actives: Retirees). A number less than 1 indicates a more mature plan. PARTICIPANT DATA SUMMARY The Actuarial Valuation takes into account demographic and benefit information for active employees, vested former employees, and retired pensioners and beneficiaries. The statistics for the past two years are compared in the chart. Prior Year Valuation Valuation 5.77%6.71% 0.57 0.49 1.67 1.75 Current Year Page 3 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT SECTION 2: VALUATION RESULTS Significant Events, Disclosure Risks and Issues Influencing Valuation Results Actuarial valuations are snapshot calculations which incorporate and reflect the experience and events of the past year such as changes in the demographics of the plan participants,gains and losses in the plan assets, changes in actuarial assumptions about future experience and outside influences such as legislation.Some of the more significant issues affecting the Plan’s contribution level are described here. Asset Performance for yearend 4/30/2020 The approximate -1.13%return (not time weighted)on net assets was below the actuarial assumption of 7.00% in effect for the 2019/2020 year. Change in Assumptions Funded Status The funded ratio measurement presented in the Actuarial Valuation Report for the Fund is the ratio of the actuarial value of fund assets available for benefits compared to the actuarial accrued liability.By monitoring changes in the funding ratio each year,one can determine whether or not funding progress is being made. Please understand that: • The funded ratio measurement is dependent upon the actuarial cost method which, in combination with the plan’s amortization policy, affects the timing and amounts of future contributions. The amounts of future contributions will most certainly differ from those assumed in this report due to future actual experience differing from assumed experience based upon the actuarial assumptions. Attainment of a funded status measurement in the Actuarial Valuation of 90% or 100% is not synonymous with no required future annual contributions. Even if the funded status attained is 100%, the plan would still require future normal cost contributions (i.e., contributions to cover the annual cost of the active membership accruing an additional year of service credit). • The funded ratio measurement is a different result depending upon whether the market value of assets or the actuarial value of assets is used. The fully generational mortality projection scale was updated from MP2018 to MP2019. 7.06%5.46%8.02% -1.13% 7.00% -5.00% 0.00% 5.00% 10.00% 2016 2017 2018 2019 2020 Historical Rates of Return Rate of Return on Assets Assumed Rate of Return 0.00% 25.00% 50.00% 75.00% 100.00% 2016 2017 2018 2019 2020 Funded Percentages Funded Ratios - Market Assets Funded Ratios - Smoothed Assets Page 4 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT Since the Funding Policy percentage of payroll amortization is less than the negative funding amount,at this point,the dollar value of the interest on the unfunded liability is not completely covered,and adds to the unfunded liability. Assuming the Funding Policy Contributions are received (and the actuarial assumptions are met)each year through 2040,the Fund’s funded ratio is projected to increase to 100%by 2040.If only the Minimum Statutory contributions are made,the Fund’s funded ratio would be projected to increase to 90%by 2040 and would require steeper contributions in years closer to 2040. The ability of the fund to reach 100%is heavily dependent on the City contributing the Funding Policy Employer Contribution each and every year.Actuarial standards do not require the actuary to evaluate the ability of the City or other contributing entity to make such required contributions to the Fund when due.Such an evaluation is not within the actuary’s domain of expertise.Consequently,the actuary performed no such evaluation. The articulated Funding Policy amortizes 100%the unfunded amount based upon a level percentage of pay. The statutory funding required amortization method develops dollar amounts which also increase as payroll increases.The dollar amounts towards the end of the closed amortization period are necessarily much larger, and if payroll does not increase as expected,the amortization amount can dramatically increase the contribution as a percentage of payroll. The employer contribution is expected to be paid according to the funding policy, which exceeds the required statutory minimum amount. An additional funding contribution amount is included which determines the amount necessary to prevent negative funding. Employer Contributions Negative Funding The current Funding Policy amortizes the unfunded amount based upon a level percentage of payroll.This amortization method develops dollar amounts which increase as payroll increases.The dollar amounts under this amortization method in the early years are less than the interest on the unfunded liability.For 2020,the interest on the unfunded is $838,600,whereas the funding policy amortization is $806,646.(See exhibits 5 and 6 on page 11).The dollar amounts towards the end of the closed amortization period are necessarily much larger,and if payroll does not increase as expected,the amortization amount can dramatically increase the contribution as a percentage of payroll. Page 5 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT ACTUARIAL CERTIFICATION MWM CONSULTING GROUP Kathleen E Manning, FSA Karl K. Oman, ASA Date Managing Principal & Consulting Actuary Consulting Actuary MWM Consulting Group MWM Consulting Group The results shown in this report have been calculated under the supervisions of a qualified Actuary as defined in appropriate State statutes.All results are based upon demographic data submitted by the Fund /City,financial data submitted by the Fund, applications of actuarial assumptions, and generally accepted actuarial methods. This valuation report has been prepared at the request of City of Yorkville to assist in administering the Plan and meeting specified financial and accounting requirements.This valuation report may not otherwise be copied or reproduced in any form without the consent of the Fund sponsor and may only be provided to other parties in its entirety.The information and valuation results shown in this report are prepared with reliance upon information and data provided to us, which we believe to the best of our knowledge to be complete and accurate and include: • Employee census data submitted by the City of Yorkville. This data was not audited by us but appears to be consistent with prior information, and sufficient and reliable for purposes of this report. We believe the assumptions and methods used are within the range of possible assumptions that are reasonable and appropriate for the purposes for which they have been used.In our opinion,all methods,assumptions and calculations are in accordance with requirements and the procedures followed and presentation of results are in conformity with generally accepted actuarial principles and practices.The undersigned actuary meets the Qualification Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. There is no relationship between the City of Yorkville and MWM Consulting Group that impacts our objectivity.I certify that the results presented in this report are accurate and correct to the best of my knowledge. This is to certify that MWM Consulting Group has prepared an Actuarial Valuation of the Plan as of May 1,2020 for the purposes of determining statutory contribution requirements for the Fund in accordance with the requirements of 40 ILCS 5/3,Section 125,of determining the funding policy contribution amount (the Actuarially Determined Contribution).The funding policy is selected by the City.The contributions determined are net of contributions made by active member police officers during the year. The measurements shown in this actuarial valuation may not be applicable for other purposes.Actuarial valuations involve calculations that require assumptions about future events.Certain of the assumptions or methods are mandated for specific purposes.Future actuarial measurements may differ significantly from the current measurements presented in the report due to such factors as experience that deviates from the assumptions, changes in assumptions,increases or decreases expected as part of the natural operation of the methodology used for these measurements (such as the end of an amortization period,or additional cost or contributions based on the Plan’s funded status)and changes in plan provisions or applicable law.This report does not include an analysis of the potential range of such future measurements. • Financial data submitted by the City of Yorkville. Page 6 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT Exhibit 1 - Statement of Market Value of Assets 4/30/2020 4/30/2019 1. Investments at Fair Value: a. Cash and Cash equivalents $ 0 $ 0 b. Money Market Mutual Funds 508,401 218,695 c. Municipal Bonds 837,353 488,526 d. Certificates of Deposit 0 0 e. US Government and Agency Bonds 3,039,164 3,020,656 f. Common and Preferred Stocks 3,149,663 3,251,008 g. Insurance Contracts (at contract value): 0 0 h. Mutual Funds 3,309,914 3,402,045 i. Accrued Interest and receivables 22,950 25,362 j. Other 0 0 k. Subtotal Assets (a + b + c + d + e + f + g + h + i +j) $ 10,867,445 $ 10,406,292 2. Liabilities: a. Expenses Payable $ 2,462 $ 2,574 b. Liability for benefits due and unpaid 0 0 c. Other Liabilities 0 0 d. Total Liabilities $ 2,462 $ 2,574 3. Net Market Value of Assets Available for Benefits: (1k – 2d) $ 10,864,983 $ 10,403,718 Item Plan Year Ending SECTION 3 - FINANCIAL AND ACTUARIAL EXHIBITS Page 7 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT 4/30/2020 4/30/2019 Additions Contributions Employer $ 1,111,484 $ 963,361 Plan Member 269,903 243,941 Other (adjustment to beginning of year market value) 0 (243) Total Contributions $ 1,381,387 $ 1,207,059 Investment Income Realized and Unrealized Gains/(Losses) $ (540,057) $ 523,223 Interest 337,334 100,715 Dividends 76,811 79,268 Other Income 48,314 48,314 Investment Expenses (43,563) 0 Net Investment Income (121,161) 751,520 Total additions $ 1,260,226 $ 1,958,579 Deductions Benefits $ 781,425 $ 597,064 Refunds 5,947 0 Administrative Expenses 11,589 47,142 Total deductions $ 798,961 $ 644,206 Total increase (decrease) $ 461,265 $ 1,314,373 Net Market Value of Assets Available for Benefits: Beginning of year $ 10,403,718 $ 9,089,345 End of year $ 10,864,983 $ 10,403,718 Item Plan Year Ending Exhibit 2 - Statement of Change in Net Assets Page 8 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT 1. Expected Return on Assets a. Market Value of Assets as of Beginning of Year 10,403,718$ b. Income and Disbursements During the year i. Contributions Received (weighted 50%)690,694$ ii. Benefit Payments and Expenses (weighted 50%)399,481 iii. Weighted net income (other than investment income) (i) – (ii)291,213 c. Market Value adjusted for income and disbursements 10,694,931$ d. Expected Return on Assets at assumed rate of 7.00%748,645$ 2. Actual Return on Assets for year a. Market Value of Assets (Beginning of Year)10,403,718$ b. Income (less investment income)1,381,387 c. Disbursements 798,961 d. Market Value of Assets (End of Year)10,864,983 e. Actual Return on Assets (d) – (a) – (b) + (c)(121,161) f. Investment Gain/(Loss) for year: 2(e) - 1(d) (869,806)$ 3. Actuarial Value of Assets a. Market Value of Assets as of End of Year 10,864,983$ b. Deferred Investment gains/(losses) i. 80% of 2020 loss of $(869,806)695,845 ii. 60% of 2019 gain of $95,566 (57,340) iii. 40% of 2018 loss of $(127,661)51,064 iv. 20% of 2017 gain of $4,122 (824) v. Total 688,745 c. Actuarial Value of Assets for statutory funding 3(a) + 3(b)(v)11,553,728$ The Chart Below shows the comparison of smoothed to market asseets over the past five years Under 40 ILCS 5/3,the statutory minimum required contribution is to be determined based upon Actuarial Value of Assets,which are asset values which have been smoothed over a five-year period,beginning with the year 2011.The Actuarial Value of Assets has been calculated below based upon the market value of assets at May 1,2020 with adjustments for the preceding year’s gains/losses,which are reflected at the rate of 20%per year. Exhibit 3 – Actuarial Value of Assets $6,000,000 $8,000,000 $10,000,000 $12,000,000 2016 2017 2018 2019 2020 Smoothed vs Market Assets Market Value of Assets Actuarial (Smoothed) Value of Assets Page 9 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT Present Value of Benefits as of 5/1/2020 Projected Unit Credit (PUC) Normal Cost as of 5/1/2020 PUC Actuarial Accrued Liability as of 5/1/2020 1. Active Officers a) Normal & Early Retirement 13,908,994$ 531,541$ 6,452,086$ b) Vested Withdrawal 1,010,784 60,453 619,395 c) Pre-Retirement Death 372,817 23,553 187,322 d) Disability 1,559,643 99,885 756,121 e) Total Active Police Officers 16,852,238$ 715,432$ 8,014,924$ 2. Inactive Police Officers and Survivors: a) Normal Retirees 13,490,596$ 13,490,596$ b) Widows (survivors)0 0 c) Deferred Vested 946,750 946,750 d) Disabled 0 0 e) Total - Nonactive 14,437,346$ 14,437,346$ 3. Total – All 31,289,584$ 22,452,270$ Amount 2,631,165$ 454,684 260,748 22,452,270 20,207,043 11,553,728 8,653,315 582,651 90,866 $1,128,201 (42.9%) *() amount as a percent of payroll 10. Minimum statutory tax levy contribution per 40 ILCS 5/3 – (2) + (8) + (9) Under 40 ILCS 5/3,the statutory minimum required contribution is to be determined based upon the Projected Unit Credit actuarial funding method,where the unfunded liability is amortized such that 90%of the liability will be funded as of 2040.Under the statute,90%of the unfunded liability is to be amortized as a level percentage of payroll over the period through 2040.The mandated funding method,the Projected Unit Credit funding method,requires the annual cost of the plan to be developed in two parts:that attributable to benefits allocated to the current year (the normal cost); and that allocated to benefits attributable to prior service (the accrued liability). Funding Elements for 40 ILCS 5/3 Minimum Statutory Contribution under 40 ILCS 5/3 Item 1. Annual Payroll 2. Normal Cost (net of employee/member contributions) 3. Employee Contributions (expected) 4. Funding Actuarial Liability 5. 90% of Funding Actuarial Liability Exhibit 4- Determination of the Statutory Minimum Required Contribution 6. Actuarial Value of Assets (Exhibit 3) 7. Unfunded Actuarial Balance 8. Amortization of Unfunded Balance over 20 years as a level percentage of payroll 9. Interest on (2), (3) and (8) Page 10 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT Present Value of Benefits as of 5/1/2020 Entry Age Normal Cost as of 5/1/2020 Entry Age Accrued Liability as of 5/1/2020 1. Active Officers a) Normal & Early Retirement 13,908,994$ 519,267$ 8,048,275$ b) Vested Withdrawal 1,010,784 60,642 304,805 c) Pre-Retirement Death 372,817 18,682 161,036 d) Disability 1,559,643 85,902 582,261 e) Total Active Police Officers 16,852,238$ 684,493$ 9,096,377$ 2. Inactive Police Officers and Survivors: a) Normal Retirees 13,490,596$ 13,490,596$ b) Widows (survivors)0 0 c) Deferred Vested 946,750 946,750 d) Disabled 0 0 e) Total - Nonactive 14,437,346$ 14,437,346$ 3. Total – All 31,289,584$ 23,533,723$ Amount 423,745$ 260,748 23,533,723 23,533,723 11,553,728 11,979,995 806,646 104,380 $1,334,771 (50.7%) Amount 423,745$ 260,748 23,533,723 11,553,728 11,979,995 838,600 47,915 $1,310,260 (49.8%) Exhibit 5- Determination of the Funding Policy Contribution Funding Elements for Funding Policy Contribution The Tax Levy amount based upon the articulated funding policy is the actuarially determined contribution,rather than the amount determined as the minimum under 40 ILCS 5/3.The funding policy contribution is developed below,based upon the Entry Age Normal Funding Method,with 100%of the unfunded accrued liability amortized as a level percentage of payroll over the 20 years through FYE 2040.The contribution is then the sum of the Normal Cost (developed under the entry age method,but where the total normal cost is not less than 17.5%)plus the amortization payment. Also shown is the contribution amount necessary to prevent negative funding. 1. Normal Cost (net of employee/member contributions) Actuarially Determined Funding Policy Contribution for Tax Levy Item 6. Unfunded Actuarial Balance 7. Amortization of Unfunded Balance over 20 years as a level percentage of payroll 8. Interest on (1), (2) and (7) 9. Actuarially Determined Funding Policy Contribution for Tax Levy (1) + (7) + (8) 2. Employee Contributions (expected) 3. Funding Actuarial Liability 4. 100% of Funding Actuarial Liability 5. Actuarial Value of Assets (Exhibit 3) Exhibit 6- Contribution Necessary to Prevent Negative Funding Item 1. Normal Cost (net of employee/member contributions) 2. Employee Contributions (expected) 3. 100% of Funding Actuarial Liability 4. Actuarial Value of Assets (Exhibit 3) 5. Unfunded Actuarial Balance 6. Interest on Unfunded Liability 7. Interest on (1), (2) 8. Contribution Necessary to Prevent Negative Funding (1) + (6) + (7) Page 11 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT Tier 1 Tier 2 Total 14 2 16 0 14 14 14 16 30 4 3 7 11 0 11 0 0 0 0 0 0 0 0 0 29 19 48 0 - 4 5 - 9 10 - 14 15 - 19 20 - 24 25 - 29 30 - 34 35 - 39 40+ Under 20 0 20 - 24 2 2 25 - 29 3 1 4 30 - 34 4 3 1 8 35 - 39 5 5 40 - 44 2 1 4 7 45 - 49 1 1 2 50 - 54 1 1 2 55 - 59 0 60 - 64 0 65 & Over 0 Total 10 6 7 6 1 0 0 0 0 30 Average Length of Service: Participant Data Exhibit 7 – Summary of Participant Data as of May 1, 2020 36.6 years 9.3 years Active Employee Participants AGE AND SERVICE DISTRIBUTION AS OF MAY 1, 2020 Average Age: Age Group Service Total Item As of 5/1/2020 Active Members Total Actives Retired Members Minor Dependents Disabled Participants Total Vested Non-Vested Terminated Members entitled to future benefits Surviving Spouses Page 12 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT SECTION 4 - SUMMARY OF PRINCIPAL PLAN PROVISIONS This summary provides a general description of the major eligibility and benefit provisions of the pension fund upon which this valuation has been based.It is not intended to be,nor should it be interpreted as,a complete statement of all provisions Definitions Tier 1 – For Police Officers first entering Article 3 prior to January 1, 2011 Tier 2 – For Police Officers first entering Article 3 after December 31, 2010 Police Officer (3-106):Any person appointed to the police force and sworn and commissioned to perform police duties. Persons excluded from Fund (3-109):Part-time officers,special police officer,night watchmen,traffic guards,clerks and civilian employees of the department.Also,police officers who fail to pay the required fund contributions or who elect the Self-Managed Plan option. Creditable Service (3-110):Time served by a police officer,excluding furloughs in excess of 30 days,but including leaves of absences for illness or accident and periods of disability where no disability pension payments have been received and also including up to 3 years during which disability payments have been received provided contributions are made. Pension (3-111) Normal Pension Age Tier 1 - Age 50 with 20 or more years of creditable service. Tier 2 - Age 55 with 10 or more years of creditable service. Normal Pension Amount Tier 1 -50%of the greater of the annual salary held in the year preceding retirement or the annual salary held on the last day of service, plus 2½% of such annual salary for service from 20 to 30 year (maximum 25%)]. Tier 2 -2½%of Final Average salary for each year of service.Final Average Salary is the highest salary based on the highest consecutive 48 months of the final 60 months of service Early Retirement at age 50 with 10 or more years of service but with a penalty of ½%for each month prior to age 55. Annual Salary capped at $106,800 increased yearly by the lesser of the Consumer Price Index-Urban (CPI-U)or 3%. The Salary cap for valuations beginning in 2020 is $115,929. Minimum Monthly Benefit: $1,000 Maximum Benefit Percentage: 75% of salary Page 13 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT Termination Retirement Pension Date Separation of service after completion of between 8 and 20 years of creditable service. Termination Pension Amount Commencing at age 60,2½%of annual salary held in the year preceding termination times years of creditable service or refund of contributions,or for persons terminating on or after July 1,1987,2½%of annual salary held on the last day of service times years of credible service, whichever is greater. Pension Increase Non-Disabled Tier 1 -3%increase of the original pension amount after attainment of age 55 for each year elapsed since retirement,followed by an additional 3%of the original pension amount on each May 1 thereafter.Effective July 1, 1993,3%of the amount of pension payable at the time of the increase including increases previously granted, rather than 3% of the originally granted pension amount. Tier 2 -The lesser of ½of the Consumer Price Index-Urban (CPI-U)or 3%increase of the original pension amount after attainment of age 60 and an additional such increase of the original pension amount on each May 1 thereafter. Disabled 3%increase of the original pension amount after attainment of age 60 for each year he or she received pension payments, followed by an additional 3% of the original pension amount in each May 1 thereafter. Pension to Survivors (3-112 ) Death of Retired Member Tier 1 - 100% of pension amount to surviving spouse (or dependent children). Tier 2 -66 2/3%of pension amount to surviving spouse (or dependent children),subject to the following increase: The lesser of ½of the Consumer Price Index-Urban (CPI-U)or 3%increase of the original pension amount after attainment of age 60 and an additional such increase of the original pension amount on each May 1 thereafter. Death While in Service (Not in line of duty) With 20 years of creditable service, the pension amount earned as of the date of death. With less than 20 years of creditable service,50%of the salary attached to the rank for the year prior to the date of death. Death in Line of Duty 100% of the salary attached to the rank for the last day of service year prior to date of death. Minimum Survivor Pension $1,000 per month to all surviving spouses. Page 14 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT Disability Pension - Line of Duty (3-114.1) Eligibility Suspension or retirement from police service due to sickness, accident or injury while on duty. Pension Greater of 65%of salary attached to rank at date of suspension or retirement and the retirement pension available. Minimum $1,000 per month. Disability Pension - Not on Duty (3-114.2) Eligibility Suspension or retirement from police service for any cause other than while on duty. Pension 50% of salary attached to rank at date of suspension or retirement. Minimum $1,000 per month. Other Provisions Marriage after Retirement (3-120) No surviving spouse benefit available. Refund (3-124) At termination with less than 20 years of service, contributions are refunded upon request. Contributions by Police Officers (3-125.1) Beginning May 1,2001,9.91%of salary including longevity,but excluding overtime pay,holiday pay,bonus pay, merit pay or other cash benefit. Page 15 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT GLOSSARY Actuarial Accrued Liability See Entry Age Normal Cost Method and Projected Unit Credit Cost Method. Actuarial Assumptions The economic and demographic predictions used to estimate the present value of the plan’s future obligations. They include estimates of investment earnings,salary increases,mortality,withdrawal and other related items. The Actuarial Assumptions are used in connection with the Actuarial Cost Method to allocate plan costs over the working lifetimes of plan participants. Actuarial Cost Method The method used to allocate the projected obligations of the plan over the working lifetimes of the plan participants. Also referred to as an Actuarial Funding Method. Actuarial Funding Method See Actuarial Cost Method Actuarial Gain (Loss) The excess of the actual Unfunded Actuarial Accrued Liability over the expected Unfunded Actuarial Accrued Liability represents an Actuarial Loss.If the expected Unfunded Actuarial Accrued Liability is greater,an Actuarial Gain has occurred. Actuarial Present Value The value of an amount or series of amounts payable or receivable at various times,determined as of a given date by the application of a particular set of Actuarial Assumptions . Actuarial Value of Assets The asset value derived by using the plan’s Asset Valuation Method. Asset Valuation Method A valuation method designed to smooth random fluctuations in asset values.The objective underlying the use of an asset valuation method is to provide for the long-term stability of employer contributions. Employee Retirement Income Security Act of 1974 (ERISA) The primary federal legislative act establishing funding,participation,vesting,benefit accrual,reporting, and disclosure standards for pension and welfare plans. Entry Age Normal Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated on a level basis over the earnings of the individual between entry age and assumed exit age(s).The portion of this Actuarial Present Value allocated to a valuation year is called the Normal Cost .The portion of this Actuarial Present Value not provided for at a valuation date by the Actuarial Present Value of future Normal Costs is called the Actuarial Accrued Liability . Page 16 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT GLOSSARY (Continued) Normal Cost The portion of the Present Value of Projected Plan Benefits that is allocated to a particular plan year by the Actuarial Cost Method .See Entry Age Normal Cost Method for a description of the Normal Cost under the Entry Age Normal Cost Method.See Projected Unit Credit Cost Method for a description of the Normal Cost under the Projected Unit Credit Cost Method. Present Value of Future Normal Costs The present value of future normal costs determined based on the Actuarial Cost Method for the plan.Under the Entry Age Normal Cost Method ,this amount is equal to the excess of the Present Value of Projected Plan Benefits over the sum of the Actuarial Value of Assets and Unfunded Actuarial Accrued Liability. Present Value of Projected Plan Benefits The present value of future plan benefits reflecting projected credited service and salaries.The present value is determined based on the plan’s actuarial assumptions. Projected Unit Credit Cost Method One of the standard actuarial funding methods in which the Present Value of Projected Plan Benefits of each individual included in the Actuarial Valuation is allocated by a consistent formula to valuation years.The Actuarial Present Value allocated to a valuation year is called the Normal Cost .The Actuarial Present Value of benefits allocated to all periods prior to a valuation year is called the Actuarial Accrued Liability . Unfunded Actuarial Accrued Liability The excess of the Actuarial Accrued Liability over the Actuarial Value of Assets. Page 17 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT Mortality Retirement Tier 1 Age Age Age Age 50 15.00%61 25.00%50 15.00%61 25.00% 51 15.00%62 25.00%51 15.00%62 25.00% 52 20.00%63 25.00%52 20.00%63 25.00% 53 20.00%64 25.00%53 20.00%64 25.00% 54 20.00%65 100%54 20.00%65 100% 55 25.00%66 100%55 25.00%66 100% 56 25.00%67 100%56 25.00%67 100% 57 25.00%68 100%57 25.00%68 100% 58 25.00%69 100%58 25.00%69 100% 59 25.00%70 100%59 25.00%70 100% 60 25.00%60 25.00% Tier 2 Age Age Age Age 50 5.00%61 25.00%50 5.00%61 25.00% 51 5.00%62 25.00%51 5.00%62 25.00% 52 5.00%63 25.00%52 5.00%63 25.00% 53 5.00%64 25.00%53 5.00%64 25.00% 54 5.00%65 100%54 5.00%65 100% 55 40.00%66 100%55 40.00%66 100% 56 25.00%67 100%56 25.00%67 100% 57 25.00%68 100%57 25.00%68 100% 58 25.00%69 100%58 25.00%69 100% 59 25.00%70 100%59 25.00%70 100% 60 25.00%60 25.00% Withdrawal Age Age 25 10.40%25 10.40% 40 1.90%40 1.90% 50 1.50%50 1.50% 55 1.50%55 1.50% SECTION 5 - SUMMARY OF ACTUARIAL ASSUMPTIONS AND COST METHODS Annual Actuarial Valuation Funding Policy Amount for Tax Levy Annual Actuarial Valuation Statutory Minimum Actuarial Assumption Interest 7.00% per annum 7.00% per annum The results documented in this report are estimates based on data that may be imperfect and on assumptions about future events,some of which are mandated assumptions.Certain provisions may be approximated or deemed immaterial and therefore are not valued.Assumptions may be made about participant data or other factors.A range of results,different from those presented in this report could be considered reasonable.The numbers are not rounded,but this is for convenience and should not imply precisions, which is not inherent in actuarial calculations. Nature of Actuarial Calculations RP2014 Healthy Annuitant with Blue Collar Adjustments Projected Generationally from 2013 with Scale MP2019 RP2014 Healthy Annuitant with Blue Collar Adjustments Projected Generationally from 2013 with Scale MP2019 Rates of retirement for all ages are: Rates of termination are based upon age only. Sample rates for selected ages are: Rates of retirement for all ages are: Tier 1 Tier 2 Rates of termination are based upon age only. Sample rates for selected ages are: Page 18 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT Disability Age Age 25 0.03%25 0.03% 40 0.42%40 0.42% 50 0.71%50 0.71% 55 0.90%55 0.90% Salary Increase This method projects benefits from entry age to retirement age and attributes costs over total service, as a level percentage of pay. Amounts attributable to past service have been amortized over 20 years on a closed basis as a level percentage of pay. Assets are valued at fair market value and smoothed over three years, reflecting gains and losses at 20% per year. Projected Unit Credit Cost Method 80% are married, females are assumed to be 3 years younger 80% are married, females are assumed to be 3 years younger Annual Actuarial Valuation Funding Policy Amount for Tax Levy Actuarial Assumption Item Annual Actuarial Valuation Statutory Minimum Rates of disability are based upon age only. Sample rates for selected ages are: Payroll Growth Entry Age Normal Cost Method Percentage Married Asset Valuation Method Actuarial Cost Methods This is the mandated actuarial method to be used in determining the statutory contribution requirements and under PA 096-1495. This method determines the present value of projected benefits and prorates the projected benefit by service to date to determine the accrued liability. Amounts attributable to past service are amortized as a level percentage of pay with the goal of reaching 90% of the accrued liability by 2040. Rates of disability are based upon age only. Sample rates for selected ages are: 60%of disablities are assumed to occur in the line of duty 60%of disablities are assumed to occur in the line of duty Assets are valued at fair market value and smoothed over five years, reflecting gains and losses at 20% per year. 3.50% per annum 3.50% per annum 5% per annum 5% per annum Page 19 City of Yorkville Police Pension Fund Actuarial Valuation as of May 1, 2020DRAFT 2020 Levy - Police Pension Contribution Amounts at Various Funding Levels Funding Level 100%99%98%97%96%95%94%93%92%91%90% (1) Normal Cost 423,745 423,745 423,745 423,745 423,745 423,745 423,745 423,745 423,745 423,745 423,745 (2) Employee Contributions (Est.)260,748 260,748 260,748 260,748 260,748 260,748 260,748 260,748 260,748 260,748 260,748 Accrued Liability 23,533,723 23,298,386 23,063,049 22,827,711 22,592,374 22,357,037 22,121,700 21,886,362 21,651,025 21,415,688 21,180,351 Actuarial Value of Assets (11,553,728) (11,553,728) (11,553,728) (11,553,728) (11,553,728) (11,553,728) (11,553,728) (11,553,728) (11,553,728) (11,553,728) (11,553,728) Unfunded Actuarial Liability 11,979,995 11,744,658 11,509,321 11,273,983 11,038,646 10,803,309 10,567,972 10,332,634 10,097,297 9,861,960 9,626,623 (3) End of Year Amort of Unfunded Liability 863,111 846,156 829,201 812,245 795,290 778,335 761,380 744,425 727,470 710,515 693,560 (4) 7% Interest on (1) and (2)47,915 47,915 47,915 47,915 47,915 47,915 47,915 47,915 47,915 47,915 47,915 Actuarial Determined Contribution 1,334,770$ 1,317,815$ 1,300,860$ 1,283,905$ 1,266,950$ 1,249,995$ 1,233,040$ 1,216,084$ 1,199,129$ 1,182,174$ 1,165,219$ $ Change from 100% Funding Level (16,955) (33,910) (50,865) (67,820) (84,776) (101,731) (118,686) (135,641) (152,596) (169,551) % Change from 100% Fund Level -1.27%-2.54%-3.81%-5.08%-6.35%-7.62%-8.89%-10.16%-11.43%-12.70% PUBLIC NOTICE OF PROPOSED PROPERTY TAX LEVY FOR THE UNITED CITY OF YORKVILLE I. A public hearing to approve a proposed property tax levy increase by THE UNITED CITY OF YORKVILLE for 2020 will be held November 10, 2020 at 7:00 P.M. at the City Council Chambers, 800 Game Farm Road, Yorkville, Illinois. Any person desiring to appear at the public hearing and present testimony to the taxing district may contact Bart Olson, City Administrator, or Lisa Pickering, City Clerk, 800 Game Farm Road, Yorkville, Illinois (630) 553-4350. II. The corporate and special purpose property taxes extended for 2019 were $4,076,947. The proposed corporate and special purpose property taxes to be levied for 2020 are $4,326,640. This represents a 6.12% increase over the previous year. III. The property taxes extended for debt service and public building commission leases for 2019 were $827,103. The estimated property taxes to be levied for debt service and public building commission leases for 2020 are $840,225. This represents a 1.59% increase over the previous year. IV. The total property taxes extended or abated for 2019 were $4,904,050. The estimated total property taxes to be levied for 2020 are $5,166,865. This represents a 5.36% increase over the previous year. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2020-86 IL DCEO’s Local CURE’s Economic Support Payments Grant Program City Council – December 8, 2020 11/10/20 Approval Supermajority (6 out of 9) Approval Consideration of a budget amendment regarding the locally administered economic support program for Yorkville businesses. Erin Willrett Administration Name Department Summary A status update on the DCEO’s Local CURE’s Economic Support Payments Grant Program, and answers to questions posed at the November 24th City Council meeting. Background During the last City Council meeting staff was asked to front fund this program, regardless if the funding from the state was approved. Staff has created the attached budget amendment to do so, which is attached and the amount matches the City’s application into the state. Of note, Oswego requested $250,000 for their program and received authorization for $250,000. A few City Council members have expressed interest in funding this program above and beyond what the City has applied for to the state, but no clear direction has been received to date from a majority of City Council members. Of note, if the majority of City Council wishes to fund an amount of the program outside of the state funding request, the City can create whatever criteria and program eligibility it wishes. Staff has also created the application for the program applicants, and it is attached. The application is a fillable form that will be available on the city’s website. The City reserves the right to request additional information and documentation from applicants to complete the grant review. Completing the application does not guarantee an award, and the City reserves the right to reject any and all applicants. Applications will accepted for a two week period after announcement, and will be reviewed on a merit basis by the Mayor, City Administrator, and Economic Development Consultant, with a non-quantitative selection process and consideration given to the overall impact of COVID-19 on the business, the continued viability of the business, and whether the business has received any other state assistance/grants (other than the BIG program, which disqualifies the business from receiving these funds). Staff did check with the State prior to writing this memo and there is no new update with regard to the reallocation of the funds. They hope to review the applications they have received through November 30th in the next few days, approve the programs immediately thereafter, and then redistribute the funds into one state-wide group, possibly as soon as the middle of next week. Currently, our region, Region 2 North-Central, does not have any funds available. Recommendation Staff recommends approval of the budget amendment as drafted. Memorandum To: City Council From: Erin Willrett, Assistant City Administrator CC: Bart Olson, City Administrator Date: December 8, 2020 Subject: UPDATE IL DCEO’s Local CURE’s Economic Support Payments Grant Program Ordinance No. 2020-____ Page 1 Ordinance No. 2020-____ AN ORDINANCE AUTHORIZING THE SIXTH AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2020 AND ENDING ON APRIL 30, 2021 WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2020-26 on April 14, 2020 adopting an annual budget for the fiscal year commencing on May 1, 2020 and ending on April 30, 2021; and, WHEREAS, pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the General fund with respect to the United City of Yorkville’s 2020-2021 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No. 2020-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ___________________, 2020. ______________________________ CITY CLERK KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ___________________, 2020. ______________________________ MAYOR FY 2021 FY 2021 FY 2018 FY 2019 FY 2020 Adopted Amended Actual Actual Actual Budget Budget Revenue Taxes 10,962,693 11,232,397 11,378,438 11,640,828 11,640,828 Intergovernmental 2,296,435 2,725,393 2,742,091 2,770,234 2,770,234 Licenses & Permits 364,499 552,416 490,959 474,500 474,500 Fines & Forfeits 123,617 100,726 73,872 113,000 113,000 Charges for Service 1,508,994 1,598,662 1,670,693 1,702,046 1,702,046 Investment Earnings 49,018 90,321 147,836 89,878 89,878 Reimbursements 85,579 66,824 76,923 88,000 88,000 Miscellaneous 19,243 25,667 24,895 20,000 20,000 Other Financing Sources 92,125 29,917 32,092 35,000 35,000 Total Revenue 15,502,203 16,422,323 16,637,799 16,933,486 16,933,486 Expenditures Salaries 4,522,164 4,726,744 5,209,011 5,457,149 5,457,149 Benefits 2,905,833 2,901,328 3,086,254 3,385,413 3,385,413 Contractual Services 4,780,199 5,038,155 4,800,124 5,649,152 5,849,152 Supplies 231,954 332,370 343,632 285,581 285,581 Contingency ---80,000 80,000 Other Financing Uses 2,779,764 3,040,283 2,566,540 2,191,837 2,191,837 Total Expenditures 15,219,914 16,038,880 16,005,561 17,049,132 17,249,132 Surplus (Deficit)282,289 383,443 632,238 (115,646) (315,646) Ending Fund Balance 6,496,373 6,879,823 7,512,060 7,322,013 7,196,414 42.7%42.9%46.9%42.9%41.7% GENERAL FUND (01) The General Fund is the City’s primary operating fund. It accounts for major tax revenue used to support administrative and public safety functions. $5,500 $6,000 $6,500 $7,000 $7,500 $8,000 ThousandsFund Balance 1 FY 2021 FY 2021 FY 2018 FY 2019 FY 2020 Adopted Amended Actual Actual Actual Budget Budget Expenditures Salaries 17,640 - 5,615 500 500 Benefits 334,909 335,729 359,027 398,253 398,253 Contractual Services 2,925,753 2,953,274 2,791,311 3,245,272 3,445,272 Supplies 14,929 2,809 5,226 15,000 15,000 Contingency - - - 80,000 80,000 Other Financing Uses 2,779,764 3,040,283 2,566,540 2,191,837 2,191,837 Total Administrative Services Department 6,072,995 6,332,095 5,727,719 5,930,862 6,130,862 ADMINISTRATIVE SERVICES DEPARTMENT The Administrative Services Department accounts for General Fund expenditures that are shared by all departments and cannot be easily classified in one department. $5,400 $5,600 $5,800 $6,000 $6,200 $6,400 Thousands2 640 FY 2021 FY 2021 FY 2018 FY 2019 FY 2020 Adopted Adopted Account Actual Actual Actual Budget Budget 01-640-50-00-5016 SALARIES - SPECIAL CENSUS 16,740 - - - - 01-640-50-00-5092 POLICE SPECIAL DETAIL WAGES 900 - 5,615 500 500 01-640-52-00-5214 FICA CONTRIBUTION-SPECIAL CENSUS 1,281 - - - - 01-640-52-00-5230 UNEMPLOYMENT INSURANCE 6,402 16,317 13,978 15,000 15,000 01-640-52-00-5231 LIABILITY INSURANCE 294,582 298,408 311,973 343,684 343,684 01-640-52-00-5240 RETIREES - GROUP HEALTH INSURANCE 31,857 20,877 31,818 39,066 39,066 01-640-52-00-5241 RETIREES - DENTAL INSURANCE 554 86 1,091 423 423 01-640-52-00-5242 RETIREES - VISION INSURANCE 233 41 167 80 80 01-640-54-00-5418 PURCHASING SERVICES 54,535 42,953 53,064 59,664 59,664 01-640-54-00-5423 IDOR ADMINISTRATION FEE 51,945 45,372 45,538 47,047 47,047 01-640-54-00-5427 GC HOUSING RENTAL ASSISTANCE 1,034 6,555 8,148 9,843 9,843 01-640-54-00-5428 UTILITY TAX REBATE 14,375 3,305 6,933 14,375 14,375 01-640-54-00-5431 LOCAL ECONOMIC SUPPORT PROGRAM - - - - 200,000 01-640-54-00-5432 FACILITY MANAGEMENT SERVICES 1,072 53,471 57,547 64,443 64,443 01-640-54-00-5439 AMUSEMENT TAX REBATE 47,723 44,548 36,334 46,000 46,000 01-640-54-00-5449 KENCOM 119,698 106,287 105,851 154,350 154,350 01-640-54-00-5450 INFORMATION TECHNOLOGY SERVICES 203,809 203,631 223,210 392,681 392,681 01-640-54-00-5456 CORPORATE COUNSEL 99,701 134,248 82,228 110,000 110,000 01-640-54-00-5461 LITIGATION COUNSEL 188,411 78,469 78,731 110,000 110,000 01-640-54-00-5462 PROFESSIONAL SERVICES - 21,042 47,072 8,250 8,250 01-640-54-00-5463 SPECIAL COUNSEL 9,511 55,901 43,207 25,000 25,000 01-640-54-00-5465 ENGINEERING SERVICES 379,663 385,933 248,597 390,000 390,000 01-640-54-00-5473 KENDALL AREA TRANSIT 23,550 23,550 23,550 25,000 25,000 01-640-54-00-5475 CABLE CONSORTIUM FEE 96,010 101,403 76,777 105,000 105,000 01-640-54-00-5478 SPECIAL CENSUS 3,349 - - - - 01-640-54-00-5481 HOTEL TAX REBATE 71,642 69,807 72,272 72,000 72,000 01-640-54-00-5486 ECONOMIC DEVELOPMENT 145,989 161,950 166,428 160,000 160,000 01-640-54-00-5491 CITY PROPERTY TAX REBATE 1,233 1,233 1,258 1,300 1,300 01-640-54-00-5492 SALES TAX REBATE 879,122 862,920 882,297 906,762 906,762 01-640-54-00-5493 BUSINESS DISTRICT REBATE 401,611 402,177 385,475 397,057 397,057 01-640-54-00-5494 ADMISSIONS TAX REBATE 130,766 148,133 146,143 145,000 145,000 $500 $398,253 $500 $398,253 $5,615 $359,027 Benefits $0 Salaries Total:Salaries $17,640 Contractual Services United City of Yorkville General Fund Total:Benefits $334,909 $335,729 ADMINISTRATIVE SERVICES DEPARTMENT Description 3 640 FY 2021 FY 2021 FY 2018 FY 2019 FY 2020 Adopted Adopted Account Actual Actual Actual Budget Budget United City of Yorkville General Fund ADMINISTRATIVE SERVICES DEPARTMENT Description 01-640-54-00-5499 BAD DEBT 1,004 386 651 1,500 1,500 01-640-56-00-5625 REIMBURSABLE REPAIRS 14,929 2,809 5,226 15,000 15,000 01-640-70-00-7799 CONTINGENCY - - - 80,000 80,000 01-640-99-00-9915 TRANSFER TO MOTOR FUEL TAX 268 - - - - 01-640-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL - 569,725 240,663 306,000 306,000 01-640-99-00-9942 TRANSFER TO DEBT SERVICE 309,972 315,781 315,471 315,225 315,225 01-640-99-00-9952 TRANSFER TO SEWER 1,137,166 856,583 575,030 174,744 174,744 01-640-99-00-9979 TRANSFER TO PARK & RECREATION 1,308,583 1,274,699 1,410,988 1,369,284 1,369,284 01-640-99-00-9982 TRANSFER TO LIBRARY OPERATIONS 23,775 23,495 24,388 26,584 26,584 $2,191,837 $6,130,862 $3,445,272 $15,000 $80,000 $3,245,272 $2,566,540 Total: ADMINISTRATIVE SERVICES $15,000 $2,191,837 $5,930,862 $2,791,311 $5,226 $6,072,995 $6,332,095 $14,929 $5,727,719 Other Financing Uses $2,779,764 $3,040,283 Supplies Total:Contractual Services $2,925,753 Total: $2,953,274 Other Financing Uses $2,809Total:Supplies $0 $80,000 Contingency Total:Contingency $0 $0 4 This application is for businesses to apply for COVID relief grants. Businesses are eligible, based on need, to apply for up to $20,000 in grants in the following categories: •Rental Assistance ($5,000 max) •Restart grants ($5,000 max) •Restaurant Operations Grant ($5,000 max) •Business support grant ($10,000 max) Applications will be accepted from Monday, December 7 through 4:30 p.m. Monday, December 21. Applications will be processed based on their ability to meet the grant criteria and the availability of grant funds. Only complete applications will be processed. The grant funds are provided through the Local CURE Economic Support program. Applicants must meet the criteria set forth by the Department of Commerce and Economic Opportunity in order to be eligible. Business types excluded from this program based on DCEO requirements are: •a private club or business that limits membership for reasons other than capacity; •a government-owned business entity (except for businesses owned or controlled by a Native American tribe); •a business that derives at least 33% of its gross annual revenue from legal gambling activities, unless, subject to the Department's approval, the business is a restaurant with gaming terminals; •a business engaged in pyramid sales, in which a participant's primary incentive is based on the sales made by an ever-increasing number of participants; and •payday lenders Businesses are ineligible for funding through this program if it: •is delinquent on payment of any State of Illinois tax obligation; •is engaged in a business that is unlawful under Illinois or federal law; •has already received assistance, or notice of award of assistance, under the BIG Program; •is on the federal System for Award Management excluded parties list; or •does not meet any other eligibility criteria within this application. The City reserves the right to request additional information and documentation from applicants to complete the grant review. Completing this application does not guarantee an award, and the City reserves the right to reject any and all applicants. If you have further questions or concerns, please contact Erin Willrett, Assistant City Administrator for the United City of Yorkville, at ewillrett@yorkville.il.us. Please read through the terms and conditions prior to submitting an application. United City of Yorkville COVID Grant Application Basic Information Business Name: * Address: * Business Website: Primary Contact Phone: * What is your key business activity: * Consider what products you offer, who your customers are, what your day-to-day operations consist of, etc. Was the business operating or beginning the process of opening prior to March 1, 2020? Beginning the process of opening must be supported by a rental agreement, building permits, pre-opening expenditures or documentation that confirms that the business had planned to open prior to the onset of the COVID pandemic. Number of years the business or business location has been operating: * City Business Phone: * State Zip Code Applicant Name: * FirstRelationship to the business: * Primary Contact Email: * Last Yes No Years Program Eligibility Applicants must meet certain eligibility established by the Department of Commerce and Economic Opportunity. Are you a private club or business that limits membership for reasons other than capacity? Are you a government-owned business entity? Do you derive at least 33% of your gross annual revenues from legal gambling activities? Is your business engaged in pyramid sales in which the primary incentive is based on the sales made by an ever-increasing number of participants? Are you delinquent on payment of any State of Illinois tax obligation? Is your business on the Federal System for Award Management excluded parties list? Business Formation and Ownership Interest Nature of the business (check one): Natural Person / Sole Proprietorship Joint Venture Partnership Limited Liability Company Corporation Other: Business EIN * Yes No Yes No Yes No Yes No Yes No Yes No Disclosure of Ownership Interest If the Business is anything other than a natural person/sole proprietorship, please identify by name and address each person or entity that is a 5% owner/shareholder of the Business in the case of corporations, limited liability companies, partnerships, and other similar entities; a joint venturer in the case of a joint venture; or who otherwise has any proprietary interest, interest in profits and losses, or other right to control the Business in any way. Percent First and Last Name Address Interest Prior to 3/13/2020 what was the total number of employees at this location? * Number of full-time equivalents prior to 3/13/2020? * Prior to 3/13/2020, what were your hours and days of business operation? * Impact of COVID-19 Briefly explain the impact of COVID-19 to your business: * Include any applicable reduction in hours, lost inventory, reduced employee hours, lay-offs, etc. What is the current number of employees at this location? * How many full-time equivalents does this location currently employ? * Employees Employees Employees Employees After 3/13/2020, what were your hours and days of business operation? * Have you applied for financial assistance from any other programs? * Note which Federal, State, local, or other financial assistance programs to which you have already applied. Received Program Applied Funds Total Granted * If you have been approved for financial assistance from Federal, State or other sources, explain how each source has been used: * Yes No United City of Yorkville COVID Grant Please read through the terms and conditions of each applicable grant prior to submitting an application. Rent Assistance Grant Terms and Conditions This program is designed to assist small businesses struggling to pay rent because of a temporary business closure or because of substantially reduced revenue due to the COVID-19 pandemic. •Eligible businesses may apply for up to 50% of two months of lease payments, or up to $5,000, whichever is less; or, 50% of one month of lease payments, up to $2,500, whichever is less •The loan is retroactive to rent costs from March 13 through December 30, 2020. •Applicants must have entered into the lease agreement prior to March 13th, 2020 Applicants must provide: •A signed "Landlord Certification" that states the applicant is in good standing and held a lease during the period for which grant funding is requested. •Evidence of reduced hours or business closure due to the pandemic •Evidence that the business can pay the remainder of the rent payment owed •Required Certification and Signature for all parties with an ownership interest in the business exceeding 20% Restart Grant Terms and Conditions This program is designed to assist small businesses re-open or ramp-up business operations after a temporary closure or substantially reduced hours due to the COVID-19 pandemic. The grant provides up to $5,000 in working capital for costs that allowed the business to re-open, such as purchase of inventory, early payroll costs, business improvements necessary for compliance with DCEO guidelines, marketing expenditures related to reopening, etc. The grant may not be used for capital costs, such as the purchase of equipment or improvements to the business's location beyond those required for DCEO COVID mitigation guidelines. The grant is eligible to reimburse expenditures made between March 1 and December 30, 2020. In order to be eligible, applicants must: •Be in good standing with the City. •Have been in operation or in the process of formally opening a business as demonstrated by rent agreement, building permits or similar, prior to March 1, 2020. •Demonstrate reduced hours or closure due to the pandemic, beginning on March 13th •Provide detailed list of costs incurred for which the grant will be used. •Provide a narrative what was necessary to restart business after the quarantine period and how it has adapted since. •Required Certification and Signature for all parties with an ownership interest in the business exceeding 20%. Restaurant Operations Grant Terms and Conditions This program is designed to assist restaurants who have incurred additional costs associated with continuing operations in compliance with DCEO and IDPH guidance. The grant provides up to $5,000 in reimbursements for costs that include expanding outdoor dining, establishing carry-out procedures, certain marketing expenditures, investments necessary for contactless ordering, increased costs of carryout supplies and similar items. The grant may not be used for capital costs, such as the purchase of equipment or improvements to the business's location beyond those required for DCEO COVID mitigation guidelines. The grant is eligible to reimburse expenditures made between March 1 and December 30, 2020. In order to be eligible, applicants must: •Be in good standing with the City. •Have been in operation or in the process of formally opening a business as demonstrated by rent agreement, building permits or similar, prior to March 1, 2020. •Demonstrate reduced hours or closure due to the pandemic. •Provide detailed list of costs incurred for which the grant will be used. •Provide a narrative what was necessary to adapt to COVID mitigation measures related to the restaurant industry. •Required Certification and Signature for all parties with an ownership interest in the business exceeding 20%. Business Support Grant Terms and Conditions This program is designed to support businesses whose revenues have been impacted by COVID- 19, especially those caused by business closure or reduced operations. The grant provides up to $10,000 to replace lost revenues not otherwise offset by the grants provided above. The funds received from this program must be used to support continued operations, employment of personnel, used to pay off lines of credit utilized as a result of the pandemic, or otherwise reinvested into the business. Priority for this funding will be given to businesses independently owned and operated, and that meet the SBA criteria for small business. The grant may not be used for capital costs, such as the purchase of equipment or improvements to the business's location beyond those required for DCEO COVID mitigation guidelines. The grant is eligible to reimburse expenditures made between March 1 and December 30, 2020. In order to be eligible, applicants must: •Be in good standing with the City. •Have been in operation or in the process of formally opening a business as demonstrated by rent agreement, building permits or similar, prior to March 1, 2020. •Demonstrate reduced hours or closure due to the pandemic. •Demonstrate lost revenue and one year of revenue projections. •Provide detailed list of costs incurred for which the grant will be used. •Provide a narrative how the business was impacted by the pandemic and associated closures. •Required Certification and Signature for all parties with an ownership interest in the business exceeding 20%. For which type(s) of City grant are you applying? (select all that apply) * Total funding request cannot exceed $20,000. Please check each of the programs for which you intend to apply for funds. Applicants are only required to submit applications and supporting documentation for the grants to which they are applying. •Rent Assistance Grant •Restart Grant •Restaurant Operations Grant •Business Support Grant Rent Assistance Grant Application Note, all Rent Assistance Grant applications are required to submit a completed Landlord Certification form (attached) with application. Rental Assistance Grant requested, up to $5,000. What is your current monthly rent after deducting rent credits offered by your landlord that you do not need to repay? If awarded the grant, how will you meet the remainder of your monthly lease payments? Please outline how you have adapted your operations in light of the current, ongoing COVID-19 restrictions: Explain how you will meet existing operational costs and ongoing debt obligations. This narrative should accompany the Operational Projection Form, which includes the cost of meeting the obligations of your loan. **You must account for the potential for reduced consumer demand. Have you attached a completed copy of the required Landlord Certification Form? * Yes No Landlord Certification Letter I, , certify that is a tenant at the property located at (name) (business) _____________________________ in which I have a _________ownership interest. is (address) (full/partial) (Name of applicant) a primary or frequent contact with whom I have discussed matters related to the business’s tenancy. With the exception of any delays or delinquencies caused by the COVID-19 crisis, applicant has a demonstrated pattern of fully paying rent on time. The applicant is otherwise in good standing per the terms of the lease, which has a term that expires _______________________________________. I certify that my answers are true and complete to the best of my knowledge. Printed name: Signature: Date: Restart Grant Application Note, all Restart Grant applications are required to submit a completed Restart Loan Cost Detail form (attached) with application. Restart grant amount requested, up to $5,000. * Please outline below how your business operations needed to be modified to comply with COVID-19 mitigation protocols. Have you attached a completed copy of the Restart Loan Costs Detail? * Yes No Restaurant Operations Grant Application Note, all Restaurant Operations Grant applications are required to submit a completed Restaurant Operations Cost Detail form (attached) with application. Restaurant Operations grant amount requested, up to $5,000. Please explain what costs were incurred for the restaurant operations in order to comply with DCEO requirements. Have you attached a completed copy of the Restaurant Operations Costs Detail? * Yes No Business Support Grant Application Note, all Restart Grant applications are required to submit a completed Restart Loan Cost Detail form (attached) with application. Business Support Grant amount requested, up to $10,000. Please describe the impact of COVID-19 on your business revenue. Please attach documentation to support loss of revenue. Evidence of lost revenue may include canceled contracts, profit and loss statements, or other applicable documentation. Have you attached all applicable documentation of lost revenue? Yes No I have no supporting documents Applicant Certification and Signature I represent that: (1)I am not barred from doing business with local, state, or federal agencies, either in my name or in the name of any business entity; (2) I have not been charged with any local, state, or federal crimes involving dishonesty, including but not limited to, theft, embezzlement, or fraud; (3) I am not engaged in any activity that is illegal under local, state, or federal law; (4)I am currently in compliance with all required City licenses, registrations, payments owed, and code provisions of the City (unless otherwise temporarily allowed by the City Mayor’s executive orders); (5)I am a citizen or permanent resident of the United States of America; (6) All funds received through the COVID Grant programs will be used exclusively for the business-related purposes set forth in this application; (7) The Agent is duly authorized to execute and file this Application, thereby binding the Applicant as set forth herein; (8) The Applicant is a business that is registered, and in good standing with and authorized to do business in the State of Illinois; and, I authorize the United City of Yorkville and its agents to request criminal record information about me from criminal justice agencies for the purpose of determining my eligibility for the COVID Grant programs. I certify that: (1) I understand and agree that financial records submitted pursuant to this application may be subject to release per the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.). I have clearly marked any information contained within this application that I believe is exempt from disclosure as a “trade secret” pursuant to Section 7(g) of the FOIA. (The Village will redact any “personal information” as authorized by Section 7c of the FOIA before releasing documents requested through the FOIA). (2)I certify that all information submitted in and with this application is true and complete to the best of my knowledge, including my representations and authorizations above. (3) I understand that completing this application does not guarantee an award and that the United City of Yorkville reserves the right to reject any and all applicants. Prior to distribution of grant funds that may be approved, the owner(s) and/or authorized representative(s) will be required to complete the United City of Yorkville COVID Business Grant Program agreement. Failure to enter into an agreement will make the business ineligible for the grant funds. Please review the United City of Yorkville Business Grant Program Agreement before signing. If there are other persons which own at least 20% of the applicant business, they must all sign and submit the applicant certification and signature form. Applicant Signature Date Applicant Signature Date Applicant Signature Date Applicant Signature Date ItemShort DescriptionWhy is this neededPurchase DateUnit CostQuanitityTotal Cost0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00Total  :‐$                                     United City of Yorkville Restart Grant Cost DocumentationIf you are applying for a Restart Grant, please fill out the list below.The Restart Grant proceeds cannot pay for alcohol, cannabis, fines, or illegal products or activities. You do not need to fill out this document if you are not applying for a Restart Grant. ItemShort DescriptionWhy is this neededPurchase DateUnit CostQuanitityTotal Cost0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00Total  :‐$                                     United City of Yorkville Restaurant Operations GrantIf you are applying for a Restaurant Operations Grant, please fill out the list below.The Restart Loan proceeds cannot pay for alcohol, cannabis, fine, or illegal products or activities. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #3 Tracking Number CC 2020-97 Meeting Schedule for 2021 City Council – December 8, 2020 Majority Approval Proposed meeting dates for 2021. Lisa Pickering Administration Name Department Summary Proposed 2021 meeting schedule. Meeting Schedule for 2021 For 2021, if the City Council would like to continue meeting at 7:00 p.m. on the second and fourth Tuesdays of each month, with one meeting in December on the second Tuesday, the tentative meeting dates would be as follows:  January 12 & 26, 2021  February 9 & 23, 2021  March 9 & 23, 2021  April 13 & 27, 2021  May 11 & 25, 2021  June 8 & 22, 2021  July 13 & 27, 2021  August 10 & 24 2021  September 14 & 28, 2021  October 12 & 26, 2021  November 9 & 23, 2021  December 14, 2021 Recommendation Staff recommends approval of a meeting schedule for 2021. Memorandum To: Mayor and City Council From: Lisa Pickering, City Clerk CC: Bart Olson, City Administrator Date: December 2, 2020 Subject: Meeting Schedule for 2021 Page 1 of 2 2021 MEETING SCHEDULE This meeting schedule is subject to revision. Upon revision, all entities that have lodged a request for the meeting schedule will be sent the updated/revised schedule. City Council Meeting 2nd & 4th Tuesday – 7:00 pm at City Hall January 12 & 26 July 13 & 27 February 9 & 23 August 10 & 24 March 9 & 23 September 14 & 28 April 13 & 27 October 12 & 26 May 11 & 25 November 9 & 23 June 8 & 22 December 14 Administration Committee 3rd Wednesday – 6:00 pm at City Hall January 20 July 21 February 17 August 18 March 17 September 15 April 21 October 20 May 19 November 17 June 16 December 15 Economic Development Committee 1st Tuesday – 6:00 pm at City Hall January 5 July 6 February 2 August 3 March 2 September 7 April 7* (Wednesday, due to election day) October 5 May 4 November 2 June 1 December 7 Public Safety Committee 1st Thursday bi-monthly – 6:00 pm at City Hall January 7 July 1 March 4 September 2 May 6 November 4 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us Page 2 of 2 Public Works Committee 3rd Tuesday – 6:00 pm at City Hall January 19 July 20 February 16 August 17 March 16 September 21 April 20 October 19 May 18 November 16 June 15 December 21 Fire and Police Commission Quarterly, 3rd Tuesday - 6:00 pm at Police Dept. January 19 July 20 April 20 October 19 Library Board Meeting 2nd Monday - 7:00 pm at Library January 11 July 12 February 8 August 9 March 8 September 13 April 12 October 11 May 10 November 8 June 14 December 13 Park Board 3rd Thursday bi-monthly – 6:00 pm at Parks Maintenance Bldg – 185 Wolf Street January 21 July 15 March 18 September 16 May 20 November 18 Planning and Zoning Commission 2nd Wednesday - 7:00 pm at City Hall January 13 July 14 February 10 August 11 March 10 September 8 April 14 October 13 May 12 November 10 June 9 December 8 Police Pension Fund Board Quarterly, 2nd Tuesday - 5:00 pm at Police Dept. February 9 August 10 May 18* (3rd Tuesday) November 9 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #1 Tracking Number PW 2020-66 Blackberry Shore Lane Parking Restriction City Council – December 8, 2020 CC 11-24-20 Send resident letters and return to 12/8 CC PW 2020-66 Majority Approval Bart Olson Administration Name Department Summary Public comment and consideration of a proposed parking restriction along the northside of Blackberry Shore Lane between Northland Lane and the west end cul-de-sac. Background This item was last discussed by the City Council at the November 24th meeting. At that meeting, the City Council directed staff to send letters to adjacent property owners, inviting those property owners to make public comment at the December 8th City Council meeting. Those letters were mailed out on Monday, November 30th. To date, one email has been received (attached). If additional letters are received prior to the City Council meeting, they will be distributed via a supplemental City Council packet. Recommendation Contingent upon public comments to be received at the City Council meeting, staff recommends approval of the parking restriction. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: December 3, 2020 Subject: Blackberry Shore Lane parking restriction 1 Bart Olson From:Charles Massie Sent:Thursday, December 3, 2020 8:34 AM To:Bart Olson Subject:Blackberry Shore Lane parking We are having ample examples of what parking on the north side of the lane means with many of the construction crew vehicles doing so regularly. Mostly it means that with cars parked on the north side of the lane there is not room for two way traffic. I suppose if the parked car and the moving cars were all subcompacts there would be no problem, but if any one of the 3 vehicles is full sized, then one of the moving vehicles has to sit and wait for the roadway to clear. Not being able to see around the curve makes this maneuver sometimes tricky. I propose NO parking on Blackberry Shore Lane. Originally we were promised that the townhouses would not have direct entrance to BSL but somehow that got changed like much else. If nothing else, but this is a poor second choice, allow NO Overnight parking. Curt Massie Blackberry Shore Lane Summary Consideration of a parking restriction along the north side of Blackberry Shore Lane from the cul-de-sac on the west end to Northland Lane. Background This item was last discussed at the November Public Works Committee meeting. At that meeting, the committee reviewed the attached materials and recommended that the parking restriction be extended from between High Ridge Lane and Northland Lane, to a restriction that stretches from the west end cul-de-sac to Northland Lane (map attached). The committee also discussed sending letters to each resident along Blackberry Shore Lane, inviting them to submit their written feedback or attend a future remotely-ran City Council meeting. Accordingly, we have updated the ordinance, map, and have drafted a sample letter to the residents for the City Council to review. Recommendation Staff requests feedback on the proposed parking restriction. While the ordinance implementing the restriction has been drafted and is attached, we do not recommend a motion to approve the ordinance. Instead, the staff is recommending a simple motion to direct staff to send the sample letter to residents, inviting them to a future meeting to give feedback on the proposed parking restriction. At that meeting or a subsequent meeting, the staff would recommend approval of the attached ordinance. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: November 19, 2020 Subject: Blackberry Shore Lane parking restriction November 24, 2020 NAME ADDRESS ADDRESS Dear NAME, The City of Yorkville is currently proposing a parking restriction on the northern side of Blackberry Shore Lane between Northland Lane and the cul-de-sac at the far western edge of Blackberry Shore Lane (generally, 2900’ west from the intersection of High Ridge Lane and Blackberrry Shore Lane). This restriction would eliminate on street parking on the north side of Blackberry Shore Lane at all times, every day. Individuals would still be permitted to park on the southern side of the street. This parking restriction is being proposed in response to resident initiated parking concerns, due to the ongoing construction of the adjacent townhomes. While the City code mandates parking spots for new construction, and the townhomes are being constructed with garages, driveway parking spaces, and extra parking lots within the development, some residents of Blackberry Shore Lane have expressed concern that the convenience of on-street parking on Blackberry Shore Lane may result in townhome residents parking on the north side of Blackberry Share Lane. As a resident, you have the right to speak on this matter prior to its implementation. Due to the pandemic, we are soliciting written, email comments to bolson@yorkville.il.us on this matter and/or you may remotely attend the upcoming City Council meeting which will occur on Tuesday, December 8th at 7pm. A zoom link for that meeting will be publicly available by 4:30pm on Thursday, December 4th. You can also contact your elected officials or staff at anytime to voice your concerns, comments, or questions, by calling City Hall Monday through Friday between 8:00 a.m. and 4:30 p.m. at (630)553-4350. Sincerely, Mayor John Purcell United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us NO PARKING NO PARKING NORTH SIDE OF BLACKBERRY SHORE LANE | PARKING RESTRICTION United City of Yorkville 800 Game Farm Road, Yorkville, IL November 18, 2020 Ordinance No. 2020-____ Page 1 Ordinance No. 2020-_____ AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REGULATING ON-STREET PARKING NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 6, Chapter 2, Section 6-2-2, of the United City of Yorkville Code of Ordinances is hereby amended by deleting the following: 6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS: BLACKBERRY SHORE LANE A “no parking” zone shall be created on the north side of Blackberry Shore Lane from just east of 901 Blackberry Shore Lane to Northland Lane. Section 2. Title 6, Chapter 2, Section 6-2-2, of the United City of Yorkville Code of Ordinances is hereby amended by adding the following: 6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS: BLACKBERRY SHORE LANE A “no parking” zone shall be created on the north side of Blackberry Shore Lane from Northland Lane to a point two thousand nine hundred feet (2900’) west of Northland Lane. Section 3. If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 4. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of _____________________, 2020. ______________________________ CITY CLERK KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Ordinance No. 2020-____ Page 2 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this _____ day of _____________________, 2020. _____________________________ MAYOR BLACKBERRY SHORE LANE A "no parking" zone shall be created on the north side of Blackberry Shore Lane from just east of 901 Blackberry Shore Lane to Northland Lane to a point two thousand nine hundred feet (2900’) west of Northland Lane. Summary Consideration of a parking restriction on the northside of Blackberry Shores Lane between Northland Lane and High Ridge Lane. Background This item was requested by Alderman Funkhouser. This item was discussed by the City Council in 2014, when it passed a parking restriction on the northside of Blackberry Shore Lane between Northland Lane and the western edge of the adjacent park. At that time, the City Council was responding to complaints of street parking along both sides of Blackberry Shore Lane during baseball games. In the past year during the public meetings on the Kendall Marketplace townhomes, there was limited discussion about extending the parking restriction all the way west to High Ridge Lane. This was discussed in the context of the concern that townhome residents would end up parking along Blackberry Shore Lane instead of in their community or personal parking spaces along the private drive of the townhomes. The proposal from Alderman Funkhouser is illustrated in the attached map, and it generally contains the northside, one block stretch of Blackberry Shore Lane between High Ridge Lane and Northland Lane. We have drafted a simple ordinance for consideration. He has also requested discussion about the merits of extending this proposed restriction farther west of High Ridge Lane, and so we have included a map for discussion purposes. In the past, the City Council has sometimes asked that before a parking restriction is approved by City Council, for the adjacent residents to be formally notified via letter and given a chance to speak at an upcoming meeting. That has not been proposed as part of this parking restriction, but could be easily implemented if desired. In this case, we do know that the residents in the area have been in frequent contact with both Alderman Funkhouser and Alderman Frieders about a variety of development issues, and perhaps a more informal notification may be sufficient. Finally, Chief Jensen has given me early notification that any parking restriction approved by City Council would be met with a robust social media announcement and public outreach initiative before any tickets would be written. Recommendation Staff requests direction on the parking restriction boundaries along Blackberry Shore Lane. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: November 12, 2020 Subject: Blackberry Shore Lane parking restrictions NO PARKING NO PARKING NORTH SIDE OF BLACKBERRY SHORE LANE | PARKING RESTRICTION United City of Yorkville 800 Game Farm Road, Yorkville, IL November 12, 2020 NO PARKING NORTH SIDE OF BLACKBERRY SHORE LANE | PARKING RESTRICTION United City of Yorkville 800 Game Farm Road, Yorkville, IL November 12, 2020 Ordinance No. 2020-____ Page 1 Ordinance No. 2020-_____ AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REGULATING ON-STREET PARKING NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 6, Chapter 2, Section 6-2-2, of the United City of Yorkville Code of Ordinances is hereby amended by deleting the following: 6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS: BLACKBERRY SHORE LANE A “no parking” zone shall be created on the north side of Blackberry Shore Lane from just east of 901 Blackberry Shore Lane to Northland Lane. Section 2. Title 6, Chapter 2, Section 6-2-2, of the United City of Yorkville Code of Ordinances is hereby amended by adding the following: 6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS: BLACKBERRY SHORE LANE A “no parking” zone shall be created on the north side of Blackberry Shore Lane from High Ridge Lane to Northland Lane. Section 3. If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 4. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this _____ day of _____________________, 2020. ______________________________ CITY CLERK KEN KOCH ________ DAN TRANSIER ________ JACKIE MILSCHEWSKI ________ ARDEN JOE PLOCHER ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ SEAVER TARULIS ________ JASON PETERSON ________ Ordinance No. 2020-____ Page 2 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this _____ day of _____________________, 2020. _____________________________ MAYOR BLACKBERRY SHORE LANE A "no parking" zone shall be created on the north side of Blackberry Shore Lane from High Ridge Lane just east of 901 Blackberry Shore Lane to Northland Lane. UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS ORDINANCE NO. 2014-39 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, REGULATING ON-STREET PARKING Passed by the City Council of the United City of Yorkville,Kendall County, Illinois This 26"'day of August, 2014 Published in pamphlet form by the authority of the Mayor and City Council of the United City of Yorkville,Kendall County, Illinois on November 10, 2014. Ordinance No. 2014-4 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REGULATING ON-STREET PARKING NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 6, Chapter 2, Section 2, of the United City of Yorkville Code of Ordinances is hereby amended by adding the following: 6-2-2: PARKING PROHIBITED ON DESIGNATED STREETS: BLACKBERRY SHORE LANE A "no parking" zone shall be created on the north side of Blackberry Shore Lane from just east of 901 Blackberry Shore Lane to Northland Lane. NORTHLAND LANE A "no parking" zone shall be created on the west side of Northland Lane from Blackberry Shore Lane to Western Avenue WESTERN AVENUE A "no parking" zone shall be created on the north side of Western Avenue from Canyon Trail to Northland Lane Section 2. If any Section, subsection, sentence, clause, phrase or portion of this Chapter is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Section 3. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of AGIL Ci L4 S 2014. CITY CLERK Ordinance No.2014-39 Page 2 CARLO COLOSIMO KEN KOCH JACKIE MILSCHEWSKI LARRY KOT CHRIS FUNKHOUSER JOEL FRIEDERS ROSE ANN SPEARS DIANE TEELING Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 3 day of S6PMM6o-::f 2014. 1 MA R Ordinance No. 2014-39 Page 3 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: See attached memo. Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Economic Development Committee #1 Tracking Number EDC 2020-53 RENEW Incentive Program Repeal City Council – December 8, 2020 10/28/14 Adoption of incentive program Majority Approval Recommendation to repeal RENEW Incentive program. Krysti J. Barksdale-Noble, AICP Community Development Name Department Background & Request On October 28, 2014, the City Council voted to adopt the Residential Development Renewal (RENEW) program geared toward incentivizing the construction of new homes by builders and developers in Yorkville. The RENEW program consisted for two (2) incentives available for a limited number of qualifying new single-family residential building permits as follows: Speculative (Spec) Homes:  A maximum of 30 permits will be issued to qualifying builders/developers for the construction of a spec home and rebate 50% of the City’s portion of the building permit. Model Homes:  A maximum of 15 permits will be issued to qualifying builders/developers for the construction of a model home and rebate 100% of the City’s portion of the building permit. Since the approval of the incentive, the City has issued a total of 10 permits – seven (7) spec home permits out of the 30 available (23%) and three (3) model home permits out of the 15 available (20%). Due to the limited interest in this program over the past 6 years, staff is requesting a repeal of the RENEW incentive program since an expiration date was not provided for in the original ordinance. Summary of Incentive Provisions The RENEW incentive required the developer to purchase a minimum of ten (10) lots to qualify for a rebate of building permit fees as follows: To qualify for the Speculative (Spec) Home Program the following is required:  Provide ownership of a minimum of 10 lots as part of any existing subdivision.  Must build a speculative home on no more than 10% of the total number of lots owned.  When a builder has received Certificates of Occupancy for 10 homes within the subdivision, the builder shall be eligible for another reduction of permit fees to build a Spec Home. To qualify for the Model Home Program the following is required:  Provide ownership of a minimum of 10 lots as part of any existing subdivision.  No more than 5% of the residential lots owned by the builder may be developed with model homes.  Model homes may not be sold until 95% of the total number of lots has been issued Certificates of Occupancy.  When a builder has received Certificates of Occupancy for 10 homes within the subdivision, the builder shall be eligible for another reduction of permit fees to build a Model Home.  If the model home is sold within one year of the issuance of a Certificate of Occupancy, the builder agrees to remit 50% of the City’s portion of the building permit fee or 100% if the builder had Memorandum To: Economic Development Committee From: Krysti J. Barksdale-Noble, Community Development Director Jason Engberg, Senior Planner CC: Bart Olson, City Administrator Date: November 9, 2020 Subject: RENEW Incentive Program Repeal received a reduction in the Speculative Home Program. Developer/Builder Feedback Staff has reached out to the various builders/developers who have previously participated in the program to get feedback on the proposed repeal. Of the two (2) who responded, one indicated they would like to continue to participate in the program, but they have less than the required minimum lot number (10) in the two subdivisions they are active in currently. Another builder indicated interest in the program continuing, as they are planning to submit another request in the next week or so. Specifically, they said, “Illinois has a very competitive new home buyer market. Builders are fighting for market share, and any program that can help us reduce our costs is a benefit. When considering purchasing land, incentive programs offered by the municipality are always considered. I hope that you continue to offer some type of builder incentive program.” They also requested they city proactively let the builder know when they become eligible for a permit fee reduction. Staff Comments/Recommendation Staff is requesting a recommendation from the Economic Development Committee regarding the proposed repeal of the Residential Development Renewal (RENEW) program incentive due to new home construction has continued to increase within the past few years despite the limited interest in the incentive program. Additionally, the program is intended as a “but for” incentive, meaning “but for” the program the builder couldn’t or wouldn’t build a model or spec dwelling unit in the subdivision. Attached is a draft ordinance prepared by the City Attorney for formal consideration before proceeding to City Council. Staff will be available at the meeting to answer any questions from the Committee regarding this agenda item. Attachments: 1. Draft Ordinance 2. Permit Summary for RENEW Model and Spec homes (01/01/2014 – 11/06/20) 3. Ordinance 2014-49 Ordinance No. 2020-____ Page 1 Ordinance No. 2020-_____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS REPEALING AN INCENTIVE PROGRAM FOR THE CONSTRUCTION OF NEW HOMES WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”), is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, in 2014, the Mayor and City Council established a program to induce the construction of speculative homes and model homes in order to create an inventory of new homes in the City for immediate sale; and, WHEREAS, the housing market is currently experiencing strong growth within the City and, therefore, there is no longer a need for incentive programs; WHEREAS, given the strong construction activity in the City for residential housing, the Mayor and City Council have determined that it is in the best interest of the City to repeal the Speculative Home Incentive as set forth in Ordinance 2014-49. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. The Speculative Home Incentive Program and the Model Home Incentive Program established in 2014 whereby certain incentives were provided to home builders meeting the specific standards, is hereby repealed. Section 2. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent of such conflict. Section 3. This Ordinance shall be in full force and effect after its passage and approval as provided by law. Ordinance No. 2020-____ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2020. ______________________________ MAYOR Attest: ______________________________ CITY CLERK DATE: 11/09/2020 UNITED CITY OF YORKVILLE PAGE: 1DATE: 11/09/2020 UNITED CITY OF YORKVILLE PAGE: 1TIME: 15:19:13 PERMITS SUMMARY REPORTID: PT420000.WOW PERMITS ISSUED FROM 01/01/2014 TO 11/06/2020 SPECIFIED TYPE CODE: SFR SPECIFIED IMPROVEMENT(S): SPC MOD CODE & DESCRIPTION # OF PERMITS CONSTRUCTION VALUE AVERAGE VALUE PERMIT FEES------------------------------------------------------------------------------------------------------------------------------------20140521 04/07/2015 681 WINDETT RIDGE RD SFR *** 120,046.00 LENNAR HOMES MOD MOD 1,973.90 C OWNER: RYLAND HOMES 1141 E MAIN ST STE 108 EAST DUNDEE ,IL 60118 SUB: WIN LOT: 8220160053 03/15/2016 2722 CRANSTON CIR SFR *** 220,000.00 DRH CAMBRIDGE HOMES MOD MOD 7,286.20 I OWNER: DRH CAMBRIDGE HOMES 800 S MILWAUKEE AVE LIBERTYVILLE ,IL 60048 SUB: GR LOT: 12120160060 03/17/2016 2484 ELLSWORTH DR SFR *** 170,000.00 DRH CAMBRIDGE HOMES SPC SPC 7,078.60 C OWNER: DRH CAMBRIDGE HOMES 800 S MILWAUKEE AVE LIBERTYVILLE ,IL 60048 SUB: GR LOT: 35520160835 11/18/2016 328 WESTWIND DR SFR *** 230,000.00 TIM GREYER BUILDERS SPC SPC 10,172.82 C OWNER: TIM GREYER 6125 REDGATE LN YORKVILLE ,IL 60560 (PARCEL: 050542005) SUB: CBW LOT: 420170920 12/13/2017 521 OMAHA DR SFR *** 250,000.00 TIM GREYER BUILDERS SPC SPC 4,621.00 C OWNER: TIM GREYER BUILDERS , (PARCEL: 0228429041) SUB: HLC LOT: 420180173 04/05/2018 349 WESTWIND DR SFR *** 220,000.00 TIM GREYER BUILDERS SPC SPC 10,252.82 C OWNER: TIM GREYER BUILDERS 771 GREENFIELD TURN , (PARCEL: 0505255008) SUB: CBW LOT: 3520180624 07/26/2018 1373 SPRING ST SFR *** 280,000.00 TIM GREYER BUILDERS SPC SPC 4,953.00 C OWNER: TIM GREYER BUILDERS , (PARCEL: 0227355010) SUB: HLC LOT: 25520180776 10/05/2018 2009 SHETLAND CT SFR *** 180,000.00 K HOVNANIAN LLC MOD MOD 2,971.93 C OWNER: KHOVNANIAN AT ASHLEY PT LLC , (PARCEL: 0510203007) SUB: PW LOT: 3620180935 11/29/2018 1911 WREN RD SFR *** 148,000.00 K HOVNANIAN LLC SPC SPC 7,296.83 C OWNER: K HOVNANIAN , (PARCEL: 0510451002) SUB: PW LOT: 1420192109 11/19/2019 1644 SHETLAND LN SFR *** 156,000.00 K HOVNANIAN LLC SPC SPC 7,396.93 C OWNER: K HOVNANIAN , (PARCEL: 0510204005) SUB: PW LOT: 46 DATE: 11/09/2020 UNITED CITY OF YORKVILLE PAGE: 2DATE: 11/09/2020 UNITED CITY OF YORKVILLE PAGE: 2TIME: 15:19:13 PERMITS SUMMARY REPORTID: PT420000.WOW PERMITS ISSUED FROM 01/01/2014 TO 11/06/2020 SPECIFIED TYPE CODE: SFR SPECIFIED IMPROVEMENT(S): SPC MODPERMIT # ISSUED FEE IMPROV- TYPESTATUS DATE LOCATION TYPE CODE VALUE CONTRACTOR MENT OF USE PERMIT FEE------------------------------------------------------------------------------------------------------------------------------------PERMIT TYPE SUMMARY: SFR SINGLE FAMILY DETACHED RENEWAL 10 $1,974,046.00 $197,404.60 $64,004.03IMPROVEMENT SUMMARY: MOD MODEL 3 $520,046.00 $173,348.67 $12,232.03 SPC SPEC HOME RENEWAL PROGRAM 7 $1,454,000.00 $207,714.29 $51,772.00TYPE OF USE SUMMARY: MOD MODEL HOME 3 $520,046.00 $173,348.67 $12,232.03 SPC RESIDENTIAL SPEC HOME 7 $1,454,000.00 $207,714.29 $51,772.00STATUS SUMMARY: C CLOSED FILE 9 $1,754,046.00 $194,894.00 $56,717.83 I ISSUED 1 $220,000.00 $220,000.00 $7,286.20SUBDIVISION SUMMARY: CBW CORNERSTONE BRIARWOO 2 $450,000.00 $225,000.00 $20,425.64 GR GRANDE RESERVE 2 $390,000.00 $195,000.00 $14,364.80 HLC HEARTLAND CIRCLE 2 $530,000.00 $265,000.00 $9,574.00 PW PRESTWICK ASHLEY PNT 3 $484,000.00 $161,333.33 $17,665.69 WIN WINDETT RIDGE 1 $120,046.00 $120,046.00 $1,973.90REPORT SUMMARY: 10 $1,974,046.00 $197,404.60 $64,004.03 *** - Multiple Fee Codes Matched UNITED CITY OF YORKVILLE KENDALL COUNTY, ILLINOIS ORDINANCE NO. 2014-49 AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, ADOPTING INCENTIVE PROGRAMS FOR THE CONSTRUCTION OF NEW HOMES Passed by the City Council of the United City of Yorkville,Kendall County, Illinois This 28`x'day of October, 2014 Published in pamphlet form by the authority of the Mayor and City Council of the United City of Yorkville,Kendall County,Illinois on November 5, 2014. Ordinance No. 2014- Liff AN ORDINANCE OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS ADOPTING INCENTIVE PROGRAMS FOR THE CONSTRUCTION OF NEW HOMES WHEREAS, the United City of Yorkville, Kendall County, Illinois (the"City"), is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, new construction programs to induce the construction of speculative homes and model homes have been recommended in order to create an inventory of new homes in the City for immediate sale; and, WHEREAS, the Mayor and City Council have reviewed the proposed new programs and have determined that it is in the best interest of the City and its future residential growth to adopt the Speculative Home Incentive and the Model Home Incentive as hereinafter set forth. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. There is hereby adopted a Speculative Home Incentive Program applicable to a maximum of thirty (30) homes which authorizes a rebate of fifty percent (50%) of the City's portion of the cost of a building permit, as hereinafter defined, where the builder meets the following criteria: i) Provides proof of ownership of a minimum of ten (10) lots as a part of any development which has been subdivided pursuant to the recordation of an approved final plat of subdivision; and, ii) Builds speculative homes on no more than ten percent (10%) of the total number of residential lots owned by such builder. Ordinance No.2014-4q Page 2 Any builder who has received certificates of occupancy for ten (10) homes and proof of sale of said forms for immediate residential occupancy, shall be eligible for another reduction of said fees. Section 2. There is hereby adopted a Model Home Incentive Program applicable to a maximum of fifteen (15) model homes, which authorizes any builder of residential property to receive one hundred percent (100%) of the City's portion of the cost of a building permit, as hereinafter defined, for the construction of a model home, subject to the following: i) The builder provides the City with proof of ownership of no less than ten (10) residential lots; ii) No more than five percent (5%) of the residential lots owned by a single builder are developed with model homes; iii) The model home may not be sold by the builder until such builder has constructed homes, received a certificate of occupancy and has sold the homes for residential occupancy for ninety-five percent (95%) of the total number of residential lots owned by the builder; iv) A builder may be entitled to another reduction of one hundred percent (100%) of the City's portion of permit fees applicable to another model home upon receipt of certificates of occupancy and sale to a third party for residential use, ten (10) homes other than the model home for which the reduction had been received; and, v) The builder agrees to remit fifty percent (50%) of the City's portion of permit fees if the model home is sold within one year of the issuance of a certificate of occupancy or one hundred percent (100%) of the reduction if such builder had received a reduction in Speculative Home Incentive Program. Ordinance No.2014- I [ Page 3 Section 3. For purposes of this Ordinance, the City's portion of permit fees shall include the following fees: i) Building permit fee; ii) Building plan review fee; iii) Water connect fee; iv) Sewer connect fee; v) Public walk and driveway fee; vi) Parks land cash fee; vii) Capital fees for municipal building, library, police, public works, engineering and parks; and, viii) Inspection fees. Section 4. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed to the extent of such conflict. Section 5. This Ordinance shall be in full force and effect after its passage, publication, and approval as provided by law. Passed by the City Coun& rVil of the United City of Yorkville, Kendall County, Illinois,this day of G 0 2014. O City clerk CARLO COLOSIMO KEN KOCH c JACKIE MILSCHEWSKI LARRY KOT T CHRIS FUNKHOUSER JOEL FRIEDERS ROSE ANN SPEARS DIANE TEELING Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,this o? day of QC7-06F,P 2014. r 6 Mayo Ordinance No.2014-91 Page 4 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #4 Tracking Number CC 2020-98 FY 21 Budget Update City Council – December 8, 2020 N/A N/A Discussion A discussion will take place at the meeting. Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #5 Tracking Number CC 2020-99 Prairie Pointe Building Update City Council – December 8, 2020 Bart Olson Administration Name Department Summary Updates on various items related to the City’s acquisition and planned renovation of the 651 Prairie Pointe building. Background This item was last discussed by the City Council at the November 24th meeting, when the City Council approved the phase 1 study with Cordogan Clark. Since that meeting, the staff has met with Brian Kronewitter of Cordogan Clark and Dean Roberts with MWL to review process, which will generally occur as follows: 1) The 2005 space needs study, a narrative update on those documents from staff (included at the end of this memo in full), an org chart, cad files of the building and site have all been turned over to the consultants for review. 2) The consultants expect to tour the existing buildings the week of December 7th in anticipation of group interviews with staff the week of December 14th. 3) The consultants expect to have a preliminary layout by mid-January, with staff review and follow up staff meetings by mid-February. 4) The report should be in final form by the end of February, with a tentative City Council final review scheduled either February 23 or March 9. 5) City Council updates and discussions will occur at every City Council meeting until complete. Separate from the study above, the property acquisition due diligence period expires December 11th and the closing is expected to occur December 15th. Final issues are currently being resolved between the attorneys, including the status of the lease agreement for the attorney tenant in the building. Pete Ratos is wrapping up his due diligence efforts at the time this memo was created, with no unexpected issues or concerns found in the building. He will have a due diligence update memo completed Friday, and it will be issued in a supplemental City Council packet. Exterior inspections of the parking lot and private roadways to be owned by the City have resulted in an engineer’s estimate of probable cost (attached) of $485,000 to resurface the entire parking lot, Prairie Pointe Drive, and Crimson Lane, fix all curbs, and complete all ADA sidewalk repairs. Not all of this work is required to open the building to the public, and some of this may be recommended to be deferred; staff will have recommendations at a future meeting. Eric Dhuse has completed contractor walkthroughs and cost estimates for the small swale along the southwest and west side of the property. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: December 3, 2020 Subject: Prairie Pointe Building Update Some of the swale work will involve work by Public Works staff over the next 4 winters, and around $8,000 to $14,000 in annual contractor work for seeding and chemical treatments of the native landscaping. This work will be reviewed at a later date by staff and quoted out accordingly. Recommendation This is an informational item. Space Needs Comments to Consultants, regarding 2005 study and updates for non-Police staff Overarching comments on the space needs and layout study: 1) We want to explore a shared front desk model – aka “one stop shop”. 2) The City prefers to utilize automation and technology to reduce the need for future employees, and when we determine that an employee is needed, we prefer to exhaust options for a shared employee between a neighboring municipality first. So, 2005 staff growth projections that were completed during the high-growth and development years are no longer relevant. 3) We want flexible public and community spaces – conference rooms, community rooms, board rooms, etc. should try to be used to serve staff during the day and the community during the day and evenings. 4) We want to minimize renovations costs for the non-Police areas, by utilizing the existing facilities and building layout as much as possible. We want all improvements throughout the building to take into account low maintenance costs and efforts going forward. 5) While we expect the COVID pandemic to be less of a factor in the coming months than it is currently, we still need to plan to move into the building with social distancing and health/safety protocols in place. ====================== 2005 Space needs analysis updates – I haven’t reviewed any of the space needs layouts/diagrams for accuracy or comments – I figured you would generally have your own opinions on spatial relationships that we can explore in the layout discussion. a. Administration Dept i. Current employees 1. Mayor, City Atty, City Administrator, Asst City Administrator, City Clerk, Deputy Clerk are all existing people with generally the same needs as listed. 2. Receptionist and City Secretary are existing people with generally the same needs as listed – but these two employees will be under review for the shared front desk area. 3. Not considered in the 2005 analysis, but we will need an office space for Purchasing Manager Carri Parker, Facilities Manager Steve Raasch, and Economic Development Consultant Lynn Dubajic. ii. Future employees – maybe we would hire 1. 0-5 year period - none 2. 5-10 year period - two Clerk’s office assistants 3. 10-20 year period - an exec secretary, legal secretary, community relations manager iii. Room spaces 1. Clerk service counter is dependent on the layout and placement of the Clerk’s office. 2. Clerk Record’s Room is needed, but we envision a shared records room in the building – if possible. 3. Clerk Copy/Work Room is still needed. 4. Small meeting room, large meeting room, Administrative Meeting Room are public spaces, among our discussion on the concept of “flexible public meeting spaces”. 5. Council Chamber, Coat Room, AV Room, Coffee Alcove are all needed, but I think programmed pretty clearly already within the building. iv. Not needed, probably ever 1. Janitor, Public Relations Coordinator, and Special Events Coordinators. 2. Aldermanic Offices b. Finance Department i. Current Employees 1. Finance Director, Accounting Clerk II, and Accounting Clerk one are all existing people with generally the same needs as listed. 2. Utility Billing Clerk is an existing person with generally the same needs as listed, but this employee will be under review for the shared front desk area. ii. Future Employees – maybe we would hire 1. 0-5 years - an Asst Finance Director and second Utility Billing Clerk 2. 5-10 years - 2 more accounting clerks 3. 10-20 years - 2-3 more accounting clerks or analysts in the 10-20 year period. iii. Room spaces 1. Accounting Records room is needed, but we envision a shared records room. 2. Training room is needed, but it is among our discussion on the concept of “flexible public meeting spaces”. c. IT Department i. Current Employees 1. The City outsources IT, but we do need one office space for an “IT Director”, as listed on the sheet. ii. Future employees 1. The City outsources IT, but if we brought this in-house or if the needs grew through outsourcing, we might need space for a network administrator in the 0-5 year period. 2. The City outsources IT, but if we brought this in house or if the needs grew through outsourcing, we might need space for 2 IT assistants in a 5- 10 year period. iii. Room spaces 1. We need a server room, and there’s already a good server room in the building. 2. We need an IT storage area, but I think that can be wrapped into the larger discussion on records and storage. d. Engineering Department i. Current employees 1. The City currently outsources Engineering, but we do need two offices spaces for a “City Engineer” and a “Engineering Assistant”, with generally the same needs as listed. ii. Future employees 1. Maybe we would hire a. 0-5 years – none b. 5-10 years – An Asst City Engineer, a Future Engineering Clerk, 2-6 engineering techs with needs as listed. c. 10-20 years – None iii. Room spaces – 1. It is important that operational space for Engineering, and Community Development include shared active storage spaces, inactive storage spaces, a locker/mud room, and other support spaces. e. Planning Department (now called “Community Development) i. Current employees 1. The City currently has a “Planning Director” and “Assistant Planner” with generally the same needs as listed. ii. Future Employees 1. The City might hire another assistant planner and a GIS person in 0-5 years, with generally the same needs as listed. f. Building Department (currently a division of Community Development) i. Current employees 1. The City has a “Code Official” and two “Building Inspectors” with generally the same needs as listed. 2. The “Admin Asst / Receptionist and Permit is one person who will be under review for the shared front desk area. ii. Future employees – maybe we would hire 1. 3 plan examiners or inspectors within a 0-5 year period – will be heavily dependent on permit growth. 2. 3-5 plan examiners or inspectors within a 5-10 year period – will be heavily dependent on permit growth. 3. 3-5 plan examiners or inspectors within a 10-20 year period – will be heavily dependent on permit growth. iii. Room spaces 1. Plan rooms and storage for active and inactive projects, locker room/mud room, conference room and others are all needed but will be shared with the engineering and planning department employees. g. HR Department i. Current employees 1. NONE ii. Future employees 1. We might hire a director or manager within a 0-5 year period, with one other employee maybe in a 5-10 year period, and one other in a 10-20 year period. 2-Dec-20 Prairie Pointe Parking lot and Roadway Improvements - Cost Summary Location Cost Parking Lot Resurfacing and Concrete Repairs 341,950.00$ Prairie Pointe Drive and Crimson Lane Resurfacing and Concrete Repairs 143,330.00$ Total 485,280.00$ JOB NO:YO2030 DESIGNED:CJO DATE:November 17, 2020 PROJECT TITLE:Prairie Pointe Parking Lot Improvements - Option 1 ITEM UNIT NO.UNIT QUANTITY PRICE AMOUNT 1 SQ YD 9,100 1.00$ 9,100.00$ 2 TON 550 30.00$ 16,500.00$ 3 SQ YD 9,100 3.50$ 31,850.00$ 4 TON 1,310 70.00$ 91,700.00$ 5 TON 790 73.00$ 57,670.00$ 6 POUND 22,530 0.20$ 4,506.00$ 7 SQ FT 1,625 10.00$ 16,250.00$ 8 SQ FT 152 35.00$ 5,320.00$ 9 FOOT 700 45.00$ 31,500.00$ 10 EACH 3 400.00$ 1,200.00$ 11 EACH 1 300.00$ 300.00$ 12 L SUM 1 7,500.00$ 7,500.00$ 13 EACH 6 350.00$ 2,100.00$ 14 FOOT 3,900 0.50$ 1,950.00$ 15 -$ 16 -$ 17 -$ 18 -$ 19 -$ 20 -$ 21 -$ 22 -$ 23 -$ 24 -$ 25 -$ 26 -$ 27 -$ 28 -$ 29 -$ 30 -$ SUBTOTAL 277,500.00$ CONTINGENCY (10%)27,750.00$ TOTAL 305,250.00$ DESIGN & CONSTRUCTION ENGINEERING (12%)36,700.00$ 341,950.00$ 09/12 PORTLAND CEMENT CONCRETE SIDEWALK REMOVAL & REPLACEMENT HOT-MIX ASPHALT SURFACE REMOVAL, 4" HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50, 2.5" Preliminary Cost Estimate ITEM PREPARATION OF BASE BITUMINOUS MATERIALS (PRIME COAT) AGGREGATE BASE REPAIR HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50, 1.5" TOTAL PRELIMINARY COST ESTIMATE DETECTABLE WARNINGS COMBINATION CONCRETE CURB AND GUTTER REMOVAL & REPLACEMENT PAVEMENT STRIPING HANDICAP PARKING SIGNS CURB SEALING INLETS TO BE ADJUSTED B-BOX TO BE ADJUSTED G:\Public\Yorkville\2020\YO2030-C Prairie Pointe Investigation\Eng\Prairie Pointe Preliminary Cost Estimate - Option 1 JOB NO:YO2030 DESIGNED:CJO DATE:November 20, 2020 PROJECT TITLE:Prairie Pointe Drive & Crimson Lane Improvements ITEM UNIT NO.UNIT QUANTITY PRICE AMOUNT 1 SQ YD 7,060 2.50$ 17,650.00$ 2 SQ YD 80 15.00$ 1,200.00$ 3 TON 820 73.00$ 59,860.00$ 4 POUND 3,180 0.20$ 636.00$ 5 SQ FT 200 10.00$ 2,000.00$ 6 SQ FT 20 35.00$ 700.00$ 7 FOOT 364 45.00$ 16,380.00$ 8 EACH 16 300.00$ 4,800.00$ 9 EACH 4 500.00$ 2,000.00$ 10 EACH 2 800.00$ 1,600.00$ 11 L SUM 1 7,500.00$ 7,500.00$ 12 FOOT 3,914 0.50$ 1,957.00$ 13 -$ 14 -$ 15 -$ 16 -$ 17 -$ 18 -$ 19 -$ 20 -$ 21 -$ 22 -$ 23 -$ 24 -$ 25 -$ 26 -$ 27 -$ 28 -$ SUBTOTAL 116,300.00$ CONTINGENCY (10%)11,630.00$ TOTAL 127,930.00$ DESIGN & CONSTRUCTION ENGINEERING (12%)15,400.00$ 143,330.00$ 09/12 DETECTABLE WARNINGS COMBINATION CONCRETE CURB AND GUTTER REMOVAL & REPLACEMENT PAVEMENT STRIPING CURB SEALING INLETS TO BE ADJUSTED MANHOLES TO BE ADJUSTED SANITARY MANHOLES TO BE ADJUSTED TOTAL PRELIMINARY COST ESTIMATE PORTLAND CEMENT CONCRETE SIDEWALK REMOVAL & REPLACEMENT HOT-MIX ASPHALT SURFACE REMOVAL, BUTT-JOINT Preliminary Cost Estimate ITEM HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH BITUMINOUS MATERIALS (PRIME COAT) HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50, 2" \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2020\YO2030-C Prairie Pointe Investigation\Eng\Prairie Pointe Drive & Crimson Lane Cost Estimate © Engineering Enterprises, Inc. PRAIRIE POINTPROPERTY REHABILITATIONYORKVILLE, ILLINOISUNITED CITY OF YORKVILLE1PROPOSEDPARKING LOTIMPROVEMENTSPRAIRIE POINT DRIVEMcHUGH ROADLEGEND3MATCHLINE (SEE SHEET 2)MATCHLINE (SEE SHEET 2) © Engineering Enterprises, Inc. PRAIRIE POINTPROPERTY REHABILITATIONYORKVILLE, ILLINOISUNITED CITY OF YORKVILLE2PROPOSEDPRAIRIE POINTE DRIVEIMPROVEMENTSPRAIRIE POINT DRIVE3CRI M S O N L A N E McHUGH ROADPRAIRIE POINT DRIVELEGENDMATCHLINE STA 15+00 (SEE ABOVE)MATCHLINE STA 15+00 (SEE BELOW) MA T C H L I N E ( S E E S H E E T 3 )MATCHLINE (SEE SHEET 1)MATCHLINE (SEE SHEET 1) © Engineering Enterprises, Inc. PRAIRIE POINTPROPERTY REHABILITATIONYORKVILLE, ILLINOISUNITED CITY OF YORKVILLE3PROPOSEDCRIMSON LANEIMPROVEMENTSPR A I R I E P O I N T D R I V E 3CRIMSON LANEE. COUNTRYSIDE PARKWAYCRIMSON LANEMATCHLINE STA 36+00 (SEE ABOVE) MA T C H L I N E S T A 3 6 + 0 0 ( S E E B E L O W )MATCHLINE (SEE SHEET 2)LEGEND