COW Minutes 2002 07-16-02 1
CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
July 16, 2002 7:00 PM
MEMBERS PRESENT:
Mayor Arthur F. Prochaska, Jr. City Administrator Graff
Alderman Sticka Alderman James a �� O ����
Alderman Burd Alderman Spears
Alderman Besco Alderman Anderson .
Alderman Munns Alderman Kot �3
Attorney Klernamos Police Chief Martin
Dir. Public Works Dhuse Financial Director Pleckham
Treasurer Allen
Guests Present:
Kathy Farren, Kendall Co. Record Dave Paro, Beacon News
Lynn Dubijic, YEDC Lisa Scherer, Yorkville Park Board
Bill Wedge, Yorkville Park Board
Old Business:
Outsourcing Engineering Review and Revising Review Fee /Resolution- Attorney Kramer has
some items that he would like to review with City Engineer Wywrot. This item will return to the
August COW meeting.
New Business:
Parking Ordinance -There have been some concerns raised from Public Works with regards to
snow plowing. This has been an ongoing issue that needs to be resolved. It was noted that on
some of the area streets there are cars parked on both sides of the street and therefore, no room
to maneuver a snowplow. This item will be placed on the Public Safety agenda and they will
return with a recommendation to COW.
Rob Roy Creek Interceptor /Preliminary Engineering Agreement -There is the need for a study
to determine where this interceptor would be placed. All that is currently in place is a general
alignment. The City is asking Deuchler to perform a preliminary engineering plan for the Rob Roy
Interceptor. The engineering plan will spell out the cost to future development and what charges
would be the responsibility of the developers. An overall plan will get the appropriate information
for future growth and development. A resolution needs to be drafted and will be placed on the
August 2 COW agenda for review.
Alternate City Attorney- Currently Melissa Barnhart is listed as the alternate city attorney. She is
asking to be released. Mayor Prochaska has received information from Attorney John Wyeth.
Atty. Wyeth lives locally, but practices non - locally. A suggestion was made to have Atty. Wyeth
attend an Administration meeting.
Proposed Revision Regarding Letters of Credit -City Engineer would like to recommend that
the City lower their minimum amount from 25% to either 10 or 15 %. Mayor Prochaska still shows
concern with the smaller projects and wants to make sure that the small amount would cover the
necessary services. A resolution to amend is needed. It was noted that the City should rely on
the City Engineer's discretion of completed services. It was again suggested that there be a
specified minimum amount. This item will be placed on the COW agenda when the resolution is
updated.
Financing Water Improvement Project -It was noted that once the indebtedness for the Water
Treatment System was paid, this Capital Improvement Fee would be discontinued. It was also
noted that the funds collected could only be used to pay for the Water Treatment System. The
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Water Treatment project is currently set at a 20 -year payout. A question was raised if DECCA
has a program that would help lower income residents. This item is to be placed on the July 23
council agenda.
Internal Procedures for Meeting Agendas -A reminder was made to all that it is important on
the timing for agenda items. It is important so that the Public can be made aware of items of
interest. This will also allow for both Staff and the Public to be fully prepared for the meetings. It
was noted that residents have concerns they can either speak with their aldermen, the mayor, or
they can also write a letter. There were several grammatical and punctuation errors to be
cleaned up. This item will be placed on the July 23 council agenda for acceptance.
Water Park Study -it was noted by Park Board members that Burbach Aquatics work strictly with
this type of project. They also attended a Park Board meeting, along with two other companies,
with a presentation and interview on who they are and what they can do for the City of Yorkville.
It was noted that Williams Architects have a working relationship with the City, but the Park Board
has not seen any form of presentation. The Park Board is recommending that Burbach be placed
on the July 23 council agenda for approval. They are very anxious to get this project started.
Additional Business Policy -There is currently not a written policy for this issue. It was
suggested that discussion items make an agenda, whether it is for COW or another committee
meeting. Discussion items need to have the proper research to review the item and prepare any
supporting documentation. It is also important to ask about the timing of issues. Can the item be
delayed to a committee meeting or should the item be placed directly on COW?
Local Official's Day at the State Fair August 10, 2002 -1f anyone would like to attend, tickets
orders must be given to Holly by July 26.
Additional Business:
Alderman Burd stated her concern with the possible destruction of the Old Jail Building. She
would like to have this item placed on the August 6 COW agenda.
Alderman Munns would like to see a possible database of local business. The information would
include the name and type of business and the number of employees., This item will be placed on
the Administration Committee meeting agenda.
Alderman James raised a question with regards to a green space area at River's Edge
subdivision. There is a question as to the space being open space or a park area.
Alderman Kot and Director Of Public Works Dhuse raised concerns with regards to the voluntary
water conservation policy. It has been suggested that if residents wish to water lawns or
gardens, that they water prior to 8 AM and after 7 PM.
Alderman Sticka noted that some of the landscaping around City Hall needs attention.
Mayor Prochaska received a letter of invitation from St. Pat's to their picnic on July 28. The picnic
will be help from noon to 6 PM.
Mayor Prochaska noted that he received a letter from Doris Dick making a notation of a City of
Naperville agenda item. The item was with regards to Marker Subdivision.
The meeting adjourned at 8.40 PM.
Respectfully submitted by Cindy Green