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City Council Minutes 2020 11-10-20 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,NOVEMBER 10,2020 Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Mayor Purcell stated that he has determined that under the Governor's orders the meeting can be held ^ with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Present Transier Present Ward 11 Milschewski Present Plocher Present Ward III Funkhouser Present Frieders Present Ward IV Tarulis Present Peterson Present (electronic attendance) Staff in attendance at city hall: Chief of Police Jensen and Attorney Orr. Staff in attendance electronically: City Administrator Olson, City Clerk Pickering,Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson,Parks and Recreation Director Evans,Assistant City Administrator Willrett, and EEI Engineer Sanderson. Clerk's Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act,the United City of Yorkville encouraged social distancing by ^ allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video,audio and telephonic participation. A meeting notice was posted on the city's website on the agenda,minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: hgps:Hus02web.zoom.us/j/89000123214?pwd=ckhwNi85eTRacDFHZlRuRi9YTTFUZzO9. The Zoom meeting ID was 890 0012 3214. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS 1. Tax Levy 2. Boundary Line Agreement between Yorkville and Plainfield Please see attached transcript from the court reporter regarding the public hearing portion of the meeting. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Minutes of the Regular City Council—October 27,2020 2. Bill Payments for Approval $ 259,167.68 (vendors) $ 297,716.50 (payroll period ending 10/30/20) $ 556,884.18 (total) The Minutes of the Regular Meeting of the City Council—November 10,2020—Page 2 of 5 Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Milschewski; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye,Milschewski-aye,Funkhouser-aye,Tarulis-aye, Transier-aye,Plocher-aye,Frieders-aye,Peterson-aye REPORTS MAYOR'S REPORT Appointment of Freedom of Information Officer—Behr Pfizenmaier (CC 2020-83) Mayor Purcell entertained a motion to approve the appointment of Behr Pfizenmaier as a Freedom of Information Officer. So moved by Alderman Milschewski; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye,Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye,Frieders-aye,Peterson-aye,Koch-aye Ordinance 2020-49 Authorizing the Appointment of Temporary Deputy Clerks (CC 2020-84) Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Appointment of Temporary Deputy Clerks—Bart Olson,Erin Willrett, and Jori Behland. So moved by Alderman Tarulis; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye,Tarulis-aye,Transier-aye, Plocher-aye, Frieders-aye,Peterson-aye,Koch-aye,Milschewski-aye Ordinance 2020-50 Amending Title 3,Chapter 8 of the City Code (Tobacco Regulations) (CC 2020-85) Mayor Purcell entertained a motion to approve an Ordinance Amending Title 3,Chapter 8 of the City Code(Tobacco Regulations). So moved by Alderman Peterson; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye,Plocher-aye,Frieders-aye, Peterson-aye,Koch-aye,Milschewski-aye,Funkhouser-aye Local CURE Economic Support Program (CC 2020-86) Mayor Purcell entertained a motion to approve a local CURE Economic Support Program for submittal to the state for state funded economic support for businesses. So moved by Alderman Funkhouser; seconded by Alderman Koch. Assistant Administrator Willrett explained that this is another grant program being offered by the state. For this program,the city would create a local program to benefit Yorkville businesses and would be seeking$200,000 from the state for the initial program. The city would submit the grant application program to the state for review and approval. If the state approves the program,the city would award the grant monies and then be reimbursed by the state. It was asked if the city could front-fund this program and start issuing grants to businesses prior to receiving approval and reimbursement from the state. Staff will research the question of front-funding the grants and will bring additional information back to the next city council meeting. .-� Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye,Plocher-aye,Frieders-aye,Peterson-aye, Koch-aye,Milschewski-aye,Funkhouser-aye,Tarulis-aye Vacant Lot Purchase—Lot 2 Prairie Pointe Drive Ordinance 2020-51 Authorizing the Third Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2020 and Ending on April 30,2021 The Minutes of the Regular Meeting of the City Council—November 10,2020—Page 3 of 5 Ordinance 2020-52 Approving a Contract for the Purchase and Sale of Real Estate (Lot 2 Prairie Pointe Drive) (CC 2020-87) Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Third Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2020 and Ending on April 30, 2021 and to approve an Ordinance Approving a Contract for the Purchase and Sale of Real Estate(Lot 2 Prairie Pointe Drive). So moved by Alderman Peterson; seconded by Alderman Frieders. Mayor Purcell explained that this proposed purchase is for a vacant lot that is adjacent to the parking lot of the building that the council voted to purchase at the last meeting. Discussion took place regarding the purchase of this lot and the proposed budget amendment. Motion approved by a roll call vote. Ayes-7 Nays-1 Plocher-aye,Frieders-aye,Peterson-aye, Koch-aye, Milschewski-aye,Funkhouser-nay,Tarulis-aye,Transier-aye Resolution 2020-73 Expressing Official Intent Regarding Certain Capital Expenditures to be Reimbursed from Proceeds of General Obligation Alternate Revenue Bonds to be Issued by the United City of Yorkville, Kendall County,Illinois (CC 2020-88) Mayor Purcell entertained a motion to approve a Resolution Expressing Official Intent Regarding Certain Capital Expenditures to be Reimbursed from Proceeds of General Obligation Alternate Revenue Bonds to be Issued by the United City of Yorkville,Kendall County,Illinois. So moved by Alderman Plocher; seconded by Alderman Tarulis. Mayor Purcell explained that while the council approved the purchase of 651 Prairie Pointe Drive at the last meeting,approval of this Resolution would allow the city to issue bonds within eighteen months of the closing in order to reimburse the general fund for the purchase of the building as well as renovation costs for the building. Discussion took place on the dollar amount of the proposed bonds. It was explained that this resolution sets the ceiling on the dollar amount of the bonds in order to allow flexibility to plan. The actual issuance of the bonds will come back to the City Council for approval on the dollar amount to be issued. Motion approved by a roll call vote. Ayes-7 Nays-1 Frieders-aye,Peterson-aye,Koch-aye, Milschewski-aye, Funkhouser-nay, Tarulis-aye,Transier-aye,Plocher-aye Purchase of Ultraviolet Light System and Parks Dump Truck Resolution 2020-74 Authorizing the Expenditure for One 2019 Ford F-450 Truck and Plow through Morrow Brothers Ford,Greenfield, Illinois,in the amount not to exceed $60,000 Purchase of Ultraviolet Light System Ordinance 2020-53 Authorizing the Fourth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2020 and Ending on April 30,2021 (CC 2020-89) Mayor Purcell entertained a motion to approve a Resolution Authorizing the Expenditure for One 2019 Ford F-450 Truck and Plow through Morrow Brothers Ford, Greenfield,Illinois, in the amount not to exceed$60,000;to approve the purchase of three of the MRS45-12-POZ Ultraviolet Systems in the amount not to exceed$45,607.47;and to approve an Ordinance Authorizing the Fourth Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2020 and Ending on April 30,2021. So moved by Alderman Peterson; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-8 Nays-0 Peterson-aye,Koch-aye,Milschewski-aye,Funkhouser-aye, Tarulis-aye,Transier-aye,Plocher-aye,Frieders-aye Prairie Pointe Building Programming Discussion (CC 2020-90) Administrator Olson said that staff has been discussing how the Prairie Pointe Building will be used and is going to be recommending a contract with Cordogan Clark&Associates. They were one of the three finalists when the city had bid out the master plan a couple of years ago. The city also used them to do The Minutes of the Regular Meeting of the City Council—November 10,2020—Page 4 of 5 the structural analysis of this building when the city was looking at purchasing this building. Administrator Olson noted that Chief Jensen had worked with a subcontractor of Cordogan Clark at his previous employment. He said that staff expects to have a contract for the City Council to review at the next meeting. PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT ^ No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY& LIAISON REPORT KenCom Alderman Funkhouser reported that KenCom is currently working on next year's budget. Yorkville's fee will be increasing slightly. He also reported that KenCom is looking to implement license plate readers. These readers will be stationary pole mounted license plate readers which will be capable of taking 15,000 license plate photos per day. The initial proposal is for ten readers and these readers will allow them to see where cars are in real time. The council was not in favor of KenCom purchasing license plate readers. STAFF REPORT Emergency Powers Due to the pandemic and the current increase in the number of COVID-19 cases,Attorney Orr said she would like the council to reconsider an ordinance regarding emergency powers for the Mayor at the next meeting. She said that such an ordinance would be good in between City Council meetings only. MAYOR'S REPORT(cont'd) FY 21 Budget Update (CC 2020-91) Mayor Purcell said that August sales tax numbers are up approximately 8 percent year-over-year. Administrator Olson also mentioned that the FY 21 budget update memo includes the purchase of a squad car. This purchase was previously approved by the City Council in spring of 2020 and staff had held off on the purchase due to the pandemic. Staff will be proceeding forward with the purchase of this previously approved vehicle purchase. Marine Corp Mayor Purcell mentioned that today is the 245'anniversary of the founding of the U.S. Marine Corps. ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION Mayor Purcell stated that an executive session would not be held this evening. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Milschewski; seconded by Alderman Frieders. Motion unanimously approved by a viva voce vote. The Minutes of the Regular MeetinE of the City Council—November 10,2020—Page 5 of 5 Meeting adjourned at 8:58 p.m. Minutes submitted by: Lisa Pickering, City Clerk, City of Yorkville,Illinois City Council - Public Hearings - November 10, 2020 1 1 2 3 4 5 UNITED CITY OF YORKVILLE 6 KENDALL COUNTY, ILLINOIS 7 8 CITY COUNCIL MEETING 9 PUBLIC HEARING 10 11 12 13 800 Game Farm Road 14 Yorkville, Illinois 15 16 17 Tuesday, November 10 , 2020 18 7 : 00 p .m. 19 20 21 22 23 24 Vitosh Reporting Service 815 . 993 .2832 cros.vitosh@gmail .com City Council - Public Hearings - November 10, 2020 2 1 PRESENT : 2 Mr . John Purcell , Mayor; 3 Mr . Ken Koch, Alderman; 4 Mr . Dan Transier, Alderman; 5 Ms . Jackie Milschewski, Alderman; 6 Mr . Arden Joe Plocher, Alderman; 7 Mr . Chris Funkhouser, Alderman; 8 Mr . Joel Frieders, Alderman; 9 Mr . Seaver Tarulis , Alderman; 10 Mr . Jason Peterson, Alderman. 11 ALSO PRESENT : 12 Mr . Bart Olson, City Administrator, 13 Mr . James Jensen, Chief of Police, 14 Ms . Lisa Pickering, City Clerk, 15 Mr . Eric Dhuse, Public Works Director, 16 Ms . Krysti Barksdale-Noble, Community 17 Development Director, 18 Mr . Rob Fredrickson, Finance Director, 19 Mr . Tim Evans, Parks and Recreation 20 Director, 21 Ms . Erin Willrett, Assistant City 22 Administrator, 23 Ms . Kathleen Field-Orr, City Attorney; 24 Mr . Brad Sanderson, City Engineer . Vitosh Reporting Service 815. 993 . 2832 cros .vitosh@gmail . com City Council - Public Hearings - November 10, 2020 3 1 (WHEREUPON, the following 2 proceedings were had in 3 public hearing : ) 4 MAYOR PURCELL : I will open the public 5 hearing for anyone who wants to comment on the 6 tax levy for the 2020 properties due and payable 7 in 2021 . So I have opened the public hearing . 8 Are there any members here in City 9 Hall who would like to speak to the tax levy? 10 (No response . ) 11 MAYOR PURCELL : Seeing or hearing none, 12 are there any members in Zoom land who would like 13 to speak to the public hearing for the tax levy 14 public hearing? 15 (No response . ) 16 MAYOR PURCELL : Hearing none, I will 17 close the tax levy public hearing and I will move 18 on to the boundary line agreement between 19 Yorkville and Plainfield public hearing . That is 20 now open . 21 Are there any members of the public 22 here at City Hall who want to speak to that? 23 (No response . ) 24 MAYOR PURCELL : You weren ' t raising your Vitosh Deporting Service 815. 993 . 2832 cros.vitosh@gmail .com City Council - Public Hearings - November 10, 2020 4 1 hand, right? 2 UNIDENTIFIED SPEAKER: No . 3 MAYOR PURCELL : Okay. There are none 4 here, no members of the public would like to 5 speak. 6 Are there any members in Zoom land 7 who would like to speak to the boundary line 8 agreement between Yorkville and Plainfield public 9 hearing? 10 (No response . ) 11 MAYOR PURCELL : Hearing none, I close 12 the boundary line agreement public hearing for 13 the boundary line agreement between Yorkville and 14 Plainfield. 15 (Which were all the 16 proceedings had in the 17 public hearing portion 18 of the meeting . ) 19 ---000--- 20 21 22 23 24 Vitosh Deporting Service 815. 993 . 2832 cros .vitosh@gmail .com City Council - Public Hearings - November 10, 2020 5 1 STATE OF ILLINOIS ) ) SS . 2 COUNTY OF LASALLE ) 3 I, Christine M. Vitosh, a Certified Shorthand 4 Reporter, do hereby certify that I transcribed 5 the proceedings had at the pubic hearing and that 6 the foregoing, Pages 1 through 5, inclusive, is a 7 true, correct and complete computer-generated 8 transcript of the proceedings had at the time and 9 place aforesaid . 10 I further certify that my certificate annexed 11 hereto applies to the original transcript and 12 copies thereof, signed and certified under my 13 hand only. I assume no responsibility for the 14 accuracy of any reproduced copies not made under 15 my control or direction . 16 As certification thereof, I have hereunto set 17 my hand this loth day of November, A. D. , 2020 . 18 19 CW4 64 0G 20 Christine M. Vitosh, CSR Illinois CSR No . 084-002883 21 22 23 24 Vitosh Reporting Service 815. 993 .2832 cros .vitosh@gmail .com 1 City Council - Public Hearings - November 10, 2020 0 between[3]-3:18, Field[1]-2:23 levy[4]-3:6,3:9, 3:7,3:13,3:14,3:17, 4:8,4:13 Field-Orr[1]-2:23 3:13,3:17 3:19,3:21,4:4,4:8, boundary[4]-3:18, Finance[1]-2:18 line[4]-3:18,4:7, 4:12,4:17 084-002883[1]-5:20 4:7,4:12,4:13 following[1]-3:1 4:12,4:13 Public[1l-2:15 Brad[1l-2:24 foregoing[1l-5:6 Lisa[11-2:14 PURCELL[6]-3:4, 1 Fredrickson 11]-2:18 3:11,3:16,3:24,4:3, C Frieders[1l-2:8 M 4:11 1 Ill-5:6 Funkhouser[1]-2:7 Purcell[1]-2:2 10[1]-1:17 certificate[1]-5:10 MAYOR[6]-3:4,3:11, R 10th[1l-5:17 certification[1l-5:16 G 3:16,3:24,4:3,4:11 Certified[1]-5:3 Mayor[1]-2:2 2 certified[1]-5:12 Game[1]-1:13 meeting[11-4:18 raising[1]-3:24 certify[2]-5:4,5:10 generated[1]-5:7 MEETING[1]-1:8 Recreation[1l-2:19 2020[3]-1:17,3:6, Chief[1l-2:13 members[5]-3:8, Reporter[1l-5:4 5:17 Chris[1]-2:7 H 3:12,3:21,4:4,4:6 reproduced[1]-5:14 2021[1]-3:7 Christine[2]-5:3, M[Ischewski[1]-2:5 response[41-3:10, 5:20 move[1]-3:17 3:15,3:23,4:10 5 CITY[2]-1:5, 1:8 Hall[2]-3:9,3:22 responsibility[1]- City[7]-2:12,2:14, hand[3]-4:1,5:13, N 5:13 2:21,2:23,2:24,3:8, 5:17 Road[1]-1:13 511]-5:6 3:22 HEARING[1]-1:9 Rob[1]-2:18 Clerk[1]-2:14 hearing[14]-3:3,3:5, Noble[1]-2:16 7 close[2]-3:17,4:11 3:7,3:11,3:13,3:14, none[4]-3:11,3:16, S comment[1]-3:5 3:16,3:17,3:19,4:9, 4:3,4:11 Community[11-2:16 4:11,4:12,4:17,5:5 November[2]-1:17, 7:00[1]-1:18 complete[1]-5:7 hereby[11-5:4 5:17 Sanderson 11]-2:24 computer[1]-5:7 hereto[1]-5:11 Seaver[1]-2:9 8 computer-generated hereunto[1)-5:16 Q seeing[1]-3:11 [1]-5:7 set Ill-5:16 800[1l-1:13 control 11]-5:15 OF[3]-1:5,5:1,5:2 Shorthand[1l-5:3 copies[2]-5:12,5:14 Olson[11-2:12 signed[1]-5:12 t correc [1]-5:7 SPEAKER[1]-4:2 AILLINOIS[zl-1:6,5:1 open[2]-3:4,3:20 SS[1]-5:1 COUNCIL[1]-1:8 Illinois[2]-1:14,5:20 opened[1]-3:7 STATE -5:1 COUNTY[2]-1:6,5:2 inclusive[1]-5:6 original[1]-5:11 A.D[1]-5:17 CSR[2]-5:20,5:20 Orr[1]-2:23 accuracy[1l-5:14 J T Administrator[2]- p P 2:12,2:22 aforesaid[1]-5:9 Jackie[1]-2:5 tax a [41- : ,3: agreement[4]-3:18, Dan[1]-2:4 James[1]-2:13 p.m[1]-1:18 [al-3:6,3:9,3:13, 3:17 4:8,4:12,4:13 Development[1l- Jason[1]-2:10 Pages[1l-5:6 thereof[2]-5:12,5:16 Alderman[8]-2:3, 2:17 Jensen[1]-2:13 Parks[1l-2:19 19 2:4,2:5,2:6,2:7, Dhuse[1l-2:15 Joe[1]-2:6 payable[1l-3:6 Tim[1]-transcribed ed 2:8,2:9,2:10 direction[1]-5:15 [1]-5:4 Joel[1l-2:8 Peterson[1]-2:10 transcript[z]-5:8, ALSO[1]-2:11 Director[4]-2:15, John[1]-2:2 Pickering[1l-2:14 annexed[1]-5:10 2:17,2:18,2:20 5:11 place[1l-5:9 Trans[er[1l-2:4 applies[1]-5:11 due[1]-3:6 K Plainfield[3]-3:19, true[1]-5:7 Arden[1l-2:6 4:8,4:14 Tuesday[1]-1:17 Assistant[1]-2:21 E Plocher[1]-2:6 l Katheen[11-2:23 assume[1]-5:13 Police[1]-2:13 Attorney[1]-2:23 Ken[1]-2:3 V Engineer[1]-2:24 portion[1]-4:17 g KENDALL[1]-1:6 PRESENT[2]-2:1, Eric[1]-2:15 Koch[1l-2:3 B Erin[1l-2:21 2:11 under[2]-5:12,5:14 Krysti[1]-2:16 proceedings[41-3:2, UNIDENTIFIED[11- Evans[1l-2:19 4:16,5:5,5:8 4:2 Barksdale[1]-2:16 L Barksdale-Noble[1]- F properties[1]-3:6 UNITED[1]-1:5 pubic[11-5:5 2:16 Bart[1]-2:12 land[2]-3:12,4:6 PUBLIC[1]-1:9 Farm[1l-1:13 LASALLE[1]-5:2 public[12]-3:3,3:4, Vitosh Deporting Service 815. 993 . 2832 cros .vitosh@gmail .com 2 City Council - Public Hearings - November 10, 2020 V Vitosh(2]-5:3,5:20 W wants[1]-3:5 WHEREUPON p]- 3:1 Willrett[1]-2:21 Works[1]-2:15 Y YORKVILLE[i]-1:5 Yorkville[4]-1:14, 3:19,4:8,4:13 Z Zoom[2]-3:12,4:6 Vitosh Deporting Service 815 . 993 . 2832 cros.vitosh@gmail .com