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COW Minutes 2002 07-02-02 A CITY OF YORKVILLE COMMITTEE OF THE WHOLE JULY 2, 2002 7:00 PM MEMBERS PRESENT: Mayor Arthur F. Prochaska, Jr. City Administrator Graff Alderman Sticka Alderman James Alderman Burd Alderman Spears Alderman Munns Alderman Anderson Attorney Kramer Police Chief Martin Financial Director Pleckham City Treasurer Allen Guests: See attached list. Old Business: PC 2001 -16 Fox Hill Unit 7 Final Plat -A formal petition to withdrawal will be made. The developer has noted that with the Flood Plain, several lots would be lost. He will be redesigning the plat. BKFPD Lock Box Ordinance - Information was presented to the council, by fire Chief Hitzemann, with regards to the Lock Box Ordinance. Fire Chief Hitzemann noted that the State of Illinois Fire Commission has set a new regulation in place. The regulation requires Commercial and Government Buildings have the Lock Box equipment installed. It also requires any medical facility to be equipped. The Lock box allows the fire department to access the building without having to wait for a key holder to arrive and let them in. This would allow for quicker response time to a fire alarm. The Lock Box is opened by the staff at the 911 emergency center upon request from the first fire department responder. The unit it's self is very heavy and secure. The cost to install for the businesses is $200. The original user in Yorkville was the Senior Housing on Kendall Drive. The ordinance states that any new commercial or government building or medical facility is equipped. The ordinance also states that the building equipped prior to occupancy status being given. Some concern was raised with regards to definition of structure and facility. It was thought to be too general. This item will be placed on the July 9, council agenda. Aquatic Center Study /Update - Williams Architect Planners have offered, at no cost to the City, to do a study to determine what the needs of the City are with regards to an Aquatic Center. A letter from Williams was distributed for review of the council. This item will be placed on the July 9 council agenda. Superintendent of Recreation Job Description -The amended copy was distributed for review to the council. Alderman Spears noted that the changes made were with the cooperation of Sue and the Labor Attorney. This item will be placed on the July 9 council agenda. Outsourcing Engineering Review & Revising Review Fee/Resolution-There were concerns raised with the City engineering fees? The concerns raised had to do with fees on small 1 or 2 unit parcels. Atty. Kramer will review and discuss with City Engineer Wywrot and City Administrator Graff. This item will be placed on the July 16 COW agenda. New Business: The April 2002 Building Permit Report will be placed on the July 9 council agenda for approval. PC 2002 -07 Greenbriar PUD Unit 4/RW Development Final Plat -It was noted that Council felt that the amendment for the PUD was complete. Resolutions for approval of the final plat and to execute water PUD are needed. This item will be placed on the July 9 council agenda. PC 2002 -14 Sunflower Estates Phase 3 /Sunflower Estates LLC Final Plat -City Engineer Wywrot has reviewed and states that the Final Plat is in accordance with the Preliminary Plat. This item will be placed on the July 9 council agenda. PC 2002 -15 Count Hills Phase 2 /Dennis and Barbara Dwyer wyer Final Plat -The issues of concern have been corrected. It has been reviewed by City Engineer Wywrot has reviewed and states that the Final Plat is in accordance with the Preliminary Plat. This item will be placed on the July 9 council agenda. I 1 PC 2002 -13 fox Highlands Phase 1 /Frontier Land Group Amendment to PUD and Final Plat - There has been some minor text change. There was also a change in the "Building Envelope ". This item is to be placed on the July 9 council agenda. Mayor Pro Tem -After much discussion among the alderman, it was decided that a rotation listing would be created to determine the order of alderman sitting in as "Temporary Chairman ". With the aldermen sitting in charge of the council meetings, they would still be able to vote as aldermen, whereas, if the alderman were Mayor Pro -Tem, they would only be able to vote in certain instances. The listing is as follows: Alderman Besco, Alderman Spears, Alderman Anderson, Alderman Munns, Alderman James, Alderman Sticka, Alderman Kot, and Alderman Burd. This list is to be placed on the July 9 council agenda for approval. Heartland Unit 1, 2, and 3 Letter of Credit Reduction -City Engineer recommends reducing the Letter of Credit to 15 %. It was noted that the Subdivisions are building out much faster and that substantial work is being completed more quickly, therefore the need for the Letter of Credit can be decreased. It was suggested that the ordinance be reviewed for possible changes. This Letter of Credit Reduction is to be placed on the July 9 council agenda. MFT Appropriation for the Maintenance of Streets -The MFT appropriation allows for the purchase of maintenance materials for the streets. This item is to be placed on the July 9 council agenda. i Proposed Revision Regarding Letters of Credit -It has been recommended by City Engineer j Wywrot to reduce the percentage of the Letters of Credit. It was suggested that Mr. Wywrot look at maybe a minimum amount to be put in place. Maybe depend on the maintenance or improvements that need to be completed. City Administrator Graff noted that with the reduction to the lower amount would be an incentive to the developer to complete issues more quickly. Treasurer Allen stated that he was happy to see the Council discussing this issue and feels that it would be beneficial to both the City and the developer. This item is to be placed on the July 16 council agenda. Fox Hill Unit 4/Outlot #10 Approval- Outlot #10 is approximately 0.25 acres of property. This item was discussed at public works. It was also noted that there is still an outstanding issue with the park. Mayor Prochaska felt that it would be nice to clear up the park issue and accept both pieces of property at the same time. There has no transfer of deed at this point. This item will return to the July 16 COW meeting. The May 2002 Police Reports are to be placed on the July 9 council agenda for approval. North Elevated Water Storage Tank Contract-EEI has submitted to the Council notice of schedule for construction of the North Elevated Tank. This is for information only. Illinois EPA/New Required Tax Certification-Atty. Kramer has additional questions that need to be answered. He is currently waiting for response from the State. This item is to be placed on the July 9 council agenda due to time constraints. I Additional Business: Alderman Spears noted that the Human Resources Commission is celebrating "Character Counts ". They are looking to the City to do a good deed. Mayor Prochaska also noted that the City has a lot of great volunteers with in the community. Alderman Burd made the call to the advisory committee to visit. Date was scheduled for July 9. Alderman Munns awarding of the contract for the low bid for the stop light at Game Farm Rd and Route 34. It was noted that construction would not be complete by the time school starts. This item is to be placed on the July 9 council agenda. Alderman Munns noted another change of the re- districting from Ward 4 to Ward 3. Property in the wards must be contiguous. The portion of land change includes 11 persons. This item will go to Public Hearing on August 13. Alderman Munns noted that since the meetings have been moved to Tuesday, the flow of packet information is better. Alderman Sticka noted that it's time for "adopt" a highway again. The portion for the City to clean up is from Cannonball Trail to Eldamain Rd. Mayor Prochaska noted that he would be out of town for a portion of next week. Mayor Prochaska noted that the 4 th of July parade would start at 9:00 AM, with lineup at 7:30. The dedication of the Courthouse is scheduled for 12:30 PM. Mayor Prochaska stated that "CATS ", Chicago Area Transportation Study are looking at having a series of meetings. They are looking for input from the residents to create a 20 -year plan. The first closest meeting will be held in Batavia on July 18. City Administrator Graff noted that the re- alignment changes to McHugh would be made in October. City Administrator Graff noted that Sugar Grove has requested that Route 47 be made 4 lane from Chelsea to Baseline Rd. Phase II is going well. Purchase of property along 47 has been started. The meeting adjourned at 9 :00 PM. Respectfully Submitted by Cindy Green va, vi P - - - I i I I