COW Minutes 2002 06-18-02 APPROVED
CITY OF YORKVILLE
COMMITTEE OF THE WHOLE _a3 oa
JUNE 18, 2002 7:00 PM
MEMBERS PRESENT:
Mayor Arthur F. Prochaska, Jr. City Administrator Graff
Alderman Sticka Alderman James
Alderman Burd Alderman Spears
Alderman Besco Alderman Anderson
Alderman Munns Attorney Klernamos
Lieutenant Schwartzkopf Dir. Public Works Dhuse
Financial Director Pleckham Treasurer Allen
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Guests:
See attached list.
Presentation:
Aux Sable Creek Watershed The Aux Sable Creek Watershed had been rated as A -1 pristine,
very pure, and clean. The watershed lies in Kendall, Will, and Grundy counties. A watershed is
land that water flows across or under on it way to a stream, river, or lake. A watershed can
contain hills, mountains, big cities, and farmland. What the City can do to help keep the
watershed healthy. Ordinances can be set up for the management of the watershed. Mayor
Prochaska stated that the City has set up policy to work on the preservation of Wetlands. The
City also has storm water management. The City also looks at the detention of water and water
run -off. The Aux Sable Creek Watershed would also like to return in the future to see what is
being done to assist in the preservation of the watershed.
Old Business:
PC2001 -16 Fox Hill Unit 7 Final Plat -This item was tabled to the July 2 COW meeting.
New Business:
Intergovernmental Agreement with BKFPD -The Bristol Kendall Fire Protection District
! ( BKFPD) has voted and has approved this agreement. The agreement allows the implementation
i of the Lock Box System. The system allows for the local fire fighters to access a building without
having to wait for a key holder. The locked box system contains a key for the access that can be
j opened by our local 911 emergency communications group. The City showed concerns with the
verbiage of facility vs. structure. What type of "structure" is to be included. Mayor Prochaska
suggested that someone from the Fire department attend the next COW meeting to answer some
of the questions that were raised. This item will be placed on the July 2 COW meeting.
Park Board Aquatic Study /Execute Contract -It is necessary to check with the Park Board to
verify that their needs are being met. That the Park Board is specifically asking that Phase 1
Task 2, be completed. It is important that a feasibility study be done to determine what would be
needed for the size of community. Alderman Munns suggested that the aquatic company come
to give the Council with a presentation.
Ward Redistricting and Realignment-The greatest change will be made to Ward 3. It was
noted that the City could not split Census Tracts. Attorney Kramer needs to check to find out how
new subdivisions will be added and to what ward and whether a Public Hearing would be needed.
Park $ Recreation Job Descriptions -The labor attorney is reviewing the job descriptions and
states that the job description is confusing. The Parks Board needs to re- review the Program
Supervisor Job Description and that it be cleaned up. Discussion will continue with the labor
attorney and also with the park board. This item will be placed on the July 2 COW agenda.
Outer Beltway Advisory Committee (Request for Member) - Alderman Burd has volunteered to
attend the first meeting on July 9. Alderman Munns will be the alternate.
Update: Residence of School Board members Appointed to Plan Commission -It was noted
that only one of the School Board members lives within the City limits. Change the ordinance to
allow one member to live within 1.5 miles of the City limits. This item will be placed on the June
25 council agenda.
IMRF 2003 Rate Update -IMRF will allow the city to break down the rate increase into two
different years. The increase is in the amount of 5.58% to 12.94 %. A resolution is needed for
City Finance Director Pleckham to contact IMRF. This item is to be placed on the June 25
council agenda.
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Rental Agreement for Park Board -There has been some changed to the rental agreement for
the Beecher Building. There have been problems with renters not cleaning the facility properly.
This item will be placed on the June 25 council agenda.
County CAD Files -The license agreement between the City and the County permits the City to
reproduce and sell the data according to FOIA requirements. This item will be placed on the
June 25 council agenda.
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Ordinance Complying with Illinois Prevailing Wage Act -A resolution to adopt the prevailing
wage act is needed. This item is to be placed on the June 25 council agenda.
Additional Business:
Alderman Spears noted that the City Council members could go to Stevens and get a City Shirt.
Alderman Kot noted the change of landscaping around the monument in Town Square Park.
Alderman Anderson stated that it is necessary to decide on a Mayor Pro -Tem. This item will be
carried to the July 2 COW meeting.
Alderman Sticka noted that there was a Supreme Court ruling with regards to solicitation. He
suggested that the City review their ordinance on solicitation.
Lynn Dubijic, Yorkville Economic Development noted that they would be having an open house
on June 20 from 5:00 to 7:00 PM.
The meeting adjourned at 9:00 PM.
Respectfully submitted by Cindy Green.
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