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COW Minutes 2002 06-04-02 QppI , -1) d �o CITY OF YORKVILLE COMMITTEE OF THE WHOLE JUNE 4, 2002 7:00 PM MEMBERS PRESENT: Mayor Arthur F. Prochaska, Jr. City Administrator Graff Alderman Sticka Alderman James Alderman Kot Alderman Spears Alderman Besco Alderman Anderson Alderman Munns Attorney Kramer Police Chief Martin Dir. Public Works Dhuse Financial Director Pleckham i Guests: See attached list. Alderman Kot, outgoing Mayor Pro Tem, made a motion for Alderman Spears to become Mayor Pro Tern for the meeting of June 4, 2002. Alderman Sticka seconded the motion. The motion was passed by voice vote. i New Business: The March and April 2002 Water Reports are to be placed on the June 11 council agenda for approval. The April 2002 Police Report is to be placed on the June 11 council agenda for approval. Menard's Lexington Circle Storm Sewer -A letter was sent to Mr. and Mrs. Carlson with regards to connection to the storm sewer. It was noted that the contractor that would make the connection is obligated to repair and restore the resident's property as it was prior to the construction. River's Edge Phase II /Letter of Credit Reduction -The change to the Letter of Credit Reduction has been reviewed and approved by City Engineer Wywrot. This item to be placed on the June 11 council agenda. Fox Industrial Park/Change Order #1 -City Engineer Wywrot has reviewed and recommends the change to be made. This item to be placed on the June 11 council agenda. Route 34 & Game Farm Road Traffic Signal Bid Schedule -The schedule was reviewed by the council. Alderman Kot noted that this project would not be completed by the start of the fall school year. He suggested that this bid schedule be placed on the June 11 council agenda to speed up the project. However City Administrator Graff stated that IDOT has not approved the plans and the project may be pushed back another week. City Administrator Graff noted that the mast arms for the lights are created as the plans are approved. Graff also noted that the construction portion of the project should be completed prior to the start of the school year. Menard's Bond Reduction -City Engineer Wywrot has review and recommended a reduction of $885,514.49. Council will place this item on the June 11 council agenda subject to review. 2002 Crack Filling Roadway Improvements /Results of Bid Opening -Low bid was submitted by Behm Pavement. City Engineer Wywrot stated that they are pre - qualified by IDOT and he has checked their references. This item is to be placed on the June 11 council agenda. 2002 Asphalt Surface Treatment Roadway Improvements /Results of Bid Opening -Low bid was received by Boecker Road Maintenance. Streets included in this are located in Blackberry North and also include E. Main St. and in Units 1, 2, and 3 of White Oaks. This item will be placed on the June 11 council Agenda. 2002 Public Sidewalk Repairs /Results of Bid Opening -Low bid was received by RA Ubert Construction. The City has used RA Ubert in the past for this project. It was recommended that we accept the bid. This item will be placed on the June 11 council agenda. Water System Improvement Fee Ordinance -There will be an increase in the Water Bill Fees. The decision is to access a flat fee of $25 per water bill cycle or $150 per year. The fee will help to pay for the new water treatment plant that is required to remove the radium from the water. Attorney Kramer stated that a public hearing is not required, but recommended that a public hearing be held to inform the general public. The Council felt that it would be appropriate to hold a public hearing to keep the community informed. Update and Approval of 2 New Patrol Officers -Chief Martin noted that the two officers have passed all the appropriate testing. This item will be placed on June 11 council agenda. The officers will be attending special training in Champaign, after hire. Old Business: Brisben Development Agreement Update -The developer is asking the Illinois Department of Housing Authority for a tax credit. In order for the developer to receive this credit, he must lower the rent on 14 units within the subdivision. These units are not section 8 housing. The government does not subsidize the units. The developer is requesting the City to possibly allow partial parks credit for some of the site amenities that the developer is putting up on the property. The amenities being placed on the property are for private use. There will be a total of 132 units on the property with 264 parking spaces, of which 'h of them are covered. It was noted that good negotiations from the City and staff helped to make the improvements to this development. There should be a development agreement to be presented at the COW on June 19. PC 2002 -02 Heartland Circle -This item has been through Public Hearing and Plan Commission. Engineering, Traffic, and Landscape plans have been requested for review. Heartland has hired Metro Transportation Group for the Traffic Study. The landscape plan is being created to maintain trees along the access road. Mr. Marker is hoping to save as many trees as possible. He has been looking at another alternative to the water detention, which would allow the saving of some of the trees. This would require replacement of culverts to two homes to the south of the development. Issues of the open space and green space are still open, along with the additional neighborhood traffic. Alderman Munns had the chance to drive down Quincy Lane. He was able to speak with the residents to get their feelings. Their concerns Were with the flow of traffic in and out. Alderman Sticka was also able to make a drive from Omaha to Route 34. He felt that for some of the residents that it would be out of their way to go south out of the subdivision. There was some concern raised from area residents with regards to their placement of mailboxes and garbage containers. Alderman Anderson expressed concern with the issue of parking at the park location. Mr. Marker was agreeable to perpendicular parking that would allow additional parking. Alderman Sticka also noted that the Trail in Heartland 1 is already in use. He also noted that the lots that are located along the green spaces seemed to be sold and built on first. He felt that the people are drawn to the green areas. Mayor Prochaska raised the issue of density and felt that this is a big key to the development. He said that it is important to keep the standard of the developments high. Mr. Marker is hoping to return in two weeks with the traffic study. The preliminary plan should be ready to present to the Plan Commission in July. Cannonball Run Proposed Development Agreement/Update -The agreement will be put in place for 15 years. It was noted that the start and stop dates need to be specific and in place. This will encourage the development to be completed more quickly. This item is to be placed on the June 11 council agenda. I Purchase Order Policy- Changed with Item #6 in the exceptions have been defined. This item will be placed on the June 11 council agenda. Garbage Contract/Senior Citizen Policy -It was noted that the citizens simply need to come in with proof of age. A resolution for this item will be placed on the June 11 council agenda. Additional Business: Alderman Munns noted that Chestnut Lane needs weed control. Alderman Anderson stated that he has spoken with Dresden about several issues. It was noted that Public Works should take a look at the cost for some of the issues, complete them, and then bill Dresden. Alderman James noted that the Parks Board wants to change a part time position to a full time position. There is not a change to the job duties and this item is in their budget. The job description does need to be approved with the change to full time. This item is to be placed on the June 11 council agenda. Alderman Sticka raised concerns with the Gas Station on the southeast corner of Route 34 and 47. His concern is with the blocked off driveway. He feels that this needs to be addressed and repaired. City Administrator state that this issue is being taken care of. The landowner has received notification to repair and bring the property into compliance. He also stated that this is a lengthy process. Alderman Sticka made a motion to enter into Executive Session for the Purpose of Purchasing or Leasing of Real Property for the Use of the Public Bodies Being Considered. Alderman Anderson seconded the motion. Roll Call was taken. Alderman Sticka, aye Alderman James, aye Alderman Kot, aye Alderman Spears, aye Alderman Besco, aye Alderman Anderson, aye Alderman Munns, aye Alderman Burd, absent Persons attending Executive Session would include; Mayor Prochaska, City Planner Mike Shoppe, City Administrator Graff, Director of Public Works Dhuse, City Attorney Kramer, and Cindy Green. i Alderman Sticka made a motion to exit into Executive Session. Alderman Munns seconded the motion. Roll Call was taken. Alderman Sticka, aye Alderman James, aye Alderman Kot, aye Alderman Spears, aye Alderman Besco, aye Alderman Anderson, aye Alderman Munns, aye Alderman Burd, absent COW meeting was adjourned at 10:00 PM. Respectfully submitted by Cindy Green. i JUN. 5.2002 8 :56AM CITY OF YORKVILLD22 NO.672 P.1i1 0? o,� Cr /l ic��Ro ���r fCE� r r