Loading...
COW Minutes 2002 04-16-02 I I I I CITY OF YORKVILLE - - - - -- --- COMMITTEE OF THE WHOLE ROVED , +� D APRIL 16, 2002 7:00 PM MEMBERS PRE_ SENT: Mayor Arthur F. Prochaska, Jr. City Administrator Graff Alderman James Alderman Burd Alderman Kot Alderman Anderson Alderman Munns Alderman Spears Alderman Besco Attorney Kramer Lt. Schwartzkopf Dir. Public Works Dhuse I Treasurer Allen Finance Director Pleckham Guests: See attached list. Garbage Contract Update /Senior Citizen Discount Policy- Mike from Waste Management was in attendance to review the contract with the City. He noted that 35 gallon wheeled carts would be replacing the current recycling bins. He also noted that the contract would also include special events like the Riverfront Festival. This item to be placed on the April 23 council agenda for approval. PC 2002 -07 Greenbrier Rezone from R21) to R2- This would change the zoning from R213 (Two Family Residential) to R2 (Single Family Residential). This item was presented and approved at Plan Commission. This item will be placed on the April 23 council agenda for Public Hearing. Reappointment of Bob Johnson to Fire and Police Commission Board- Mayor Prochaska recommends the reappointment of Bob Johnson to the Fire and Police Commission. This item will be placed on the April 23 council agenda. Mr. Johnson will need to be sworn in, to the Commission. i Waterworks Systems Improvements /Engineering Contract Amendment- The amendment, covers three items that have been changed and will increase the scope of work from EEI. The items changed are the size of the water treatment plant from 4.3 MGD to 6.3 MGD, the location of the water treatment plant, which increases sections of water main for both treated and "raw" water. This item is to be placed on the April 23 council agenda. The costs of increasing the size of the water treatment plant will be at the cost of the developer. However, the City will fund the costs created by the change of location in the water treatment plant. This item is to be placed on the April 23 council agenda for approval. A resolution will also be put in place that guarantees payment with regards to the first item (plant size increase). Mr. Wywrot is also requesting, that with the growth of the City that some of the engineering services be outsourced. His suggestion is for developments greater that 100 acres. Additional information is needed with this request and this issue will be placed on the Public Works agenda and then return to COW in May. Conservation Design Forum/Wetland Consultants- Conservation Design Forum was in attendance to give a presentation on what they will be doing for the City as wetland consultants. They will be looking at the overall lay of the land and trying to determine the presence of endangered species both plant and animal. They will do a quality assessment of the water. They will do a inventory of the vegetation and the invertebrates. They will hold workshops with the general public to inquire also about their knowledge of the land. The concern from the public was where would this sewer line go? If the sewer were to go there along the Blackberry Creek, what damage would it create? What would it take to stop the development? It was noted that soil boring would be done. Another question raised from the Public, would Conservation Design Forum consult with the DNR? Mayor Prochaska noted that this company is being hired to get the answers of what is there in the area of the Blackberry Creek. Mayor Prochaska also noted that this company is to be hired to enlighten the community of Wetland areas and the issues that development would bring not just the Blackberry Creek area. This issue will be placed on the April 23 council agenda. Request to Amend 2001 -2002 Budget -The updates were distributed to the council. The auditors' recommendation, instead of having to carry over monies, to look at 2002 -2003 budget items that could be purchased on the 2001 -2002 budget. This item will be placed on the April 23 council agenda. 2002 -2003 Salary Schedules An overall review of all the City Staff positions salaries will be made. The cost of living, merit, longevity, and higher education will be taken into consideration when reviewing all salary positions. Like jobs will be given like salaries. The Park Board will also review all of the Parks staff positions. It was suggested that the salary increase at least stay with the COLA. Job descriptions will be reviewed and updated if necessary. The resolution allows department heads to allow a 3.5% cost of living and a 1.5% merit raise. This item is to be placed on the April 23 council agenda. Proposed 2002 -2003 Budget-Total budget dollars did not change, just some of the line items, due to the purchase of those items on the 2001 -2002 budget. City Treasurer Allen expressed his concerns that he had not received a copy of the budget to review prior to the meeting. The Fox Industrial Park improvements have been moved to a separate accounting as suggested by the auditor. This will allow for easier tracking purposes. City Treasurer Allen was upset that he was not notified of these changes. He felt that he should have been kept informed. The City Administrator noted that this change is strictly an accounting procedure that was recommended by the auditor. In December, discussion was held with regard to the levy amount. A letter has been received from the County Clerks office informing the City that the equalized assessed taxable value is approximately $240,000 less than what was given at the time the levy was passed. This means if the City keeps the corporate rate the same, we would see a slight increase in the amount of the taxes. If the levy is left as is, based on a $150,000 home, it will increase the taxes approximately $4.50 over last year. For residents with frozen assessments, they would still see a reduction on their taxes. The Council was comfortable with this. There was a concern with the increase of the Superintendent of Recs. salary. It was noted that the increase was approximately 15 %. This is an item that will be reviewed by the Adhock committee and they will make a recommendation. A suggestion from Alderman Spears to freeze the salary increases would be a maximum of 5 %. A resolution to ratify will be placed on the April 23 council agenda. Commonwealth Edison Tree Trimming Agreement -This is a standard contract needed for ComEd to trim trees around the electrical wires. Some concern was raised with regards to verbiage of ComEd leaving the larger pieces of wood on the property. It was noted that maybe some form of signed permission by the owner be made if the wood is to be left. This item is to be placed on the April 23 council agenda. Greenbriar Pond Proposal -This item is to be placed on the April 23 council agenda. Traffic Signal At Route 34 and Game Farm Road /IDOT and Engineering Agreements -These are standard agreements. This is a budgeted item and is within budget. It was noted that the light at Game Farm Road should be synchronized with the light at Route 34 and Center Parkway. Mike Schoppe' Contract Renewal The contract is a multi -year 3 year contract. A cancellation /escape 90 -day clause has been added to the contract. The contract needs to be cleaned up and then can be presented at the April 23 council meeting. Authorize Finance Director to go to R.F.P. for the Police Squad Car /Equipment -It was noted that the finance director is authorized to get quotes for this item. Illinois State Tollway /Proposed Fare Increase -After some discussion, the Council opposed this item. This was also discussed at the Kane County Council of Mayors. Employer Benefit/ Insurance Proposal for Dental/Vision -This item was tabled. Additional Business: It was noted that the next Town Meeting would be held on April 30 at the Beecher Center at 7:00 PM. The February Police Report is to be placed on the April 23 council agenda for approval. Meeting adjourned at 10:35 PM. Respectfully submitted by Cindy Green. i i i i COMMITTEE OF THE WHOLE ATTENDANCE DATE: