Public Safety Minutes 2020 11-05-20Page 1 of 3
APPROVED 1/7/21
UNITED CITY OF YORKVILLE
PUBLIC SAFETY MEETING
Thursday, November 5, 2020 6:00pm
City Hall Conference Room
800 Game Farm Road, Yorkville, IL
Note: This meeting was held in accordance with Public Act 101-0640 and Gubernatorial
Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the
Governor under the Illinois Emergency Management Agency Act. Due to the current
Covid-19 pandemic, The United City of Yorkville is encouraging social distancing by
allowing remote attendance at the Public Safety Committee meeting.
In Attendance:
Chairman Seaver Tarulis, in-person Alderman Daniel Transier, remote
Alderman Jackie Milschewski, remote
Absent: Joel Frieders
Other City Officials in Attendance:
City Administrator Bart Olson, remote Alderman Chris Funkhouser, remote
Police Chief Jim Jensen, in-person Purchasing Manager Carri Parker, remote
Others in Attendance: none
The meeting was called to order at 6:00pm by Chairman Seaver Tarulis and a quorum
was established.
Citizen Comments: None
Minutes for Correction/Approval: September 3, 2020
The minutes were approved as presented.
New Business:
1. PS 2020-25 Monthly Report Review for August and September 2020
Chief Jensen reported on overtime hours (part of which was reimbursed), training hours,
traffic crash data and in particular, the location of many crashes at Schoolhouse Rd. and
Rt. 47. Chief Jensen and Eric Dhuse are collaborating on this issue. Also reported were
citations/warnings issued, Part I and II data, calls for service and traffic details. He noted
that overall, gas usage and mileage were down.
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2. PS 2020-26 Adjudication Reports for September and October 2020
The Chief reported on multiple tickets issued for Cozy Spa and two dog incidents. No
further discussion.
3. PS 2020-27 Accreditation Discussion
This topic was brought forward for discussion and feedback. Chief Jensen was involved
in the accreditation of the Oswego Police Department and said less than 6% of police
agencies in the U.S. have this honor and only 4% have accreditation with distinction.
One of his goals is accreditation for the Yorkville Police Department. He said the
process is long and expensive and there are accreditations both through the state and
nationally. National accreditation standards are inspected every 3 years, while the state is
on a 4-year cycle. If issues are found, the department is allowed to correct them. These
programs require a department to meet many standards. He said only 42 agencies in the
state are accredited. He added that the new city hall/police facility will help meet the
standards, but it could take 1-3 years to obtain initial accreditation.
Alderman Transier asked about the benefits of state vs. national accreditation. A memo
in the packet lists the various advantages and also the standards for being accredited. The
budget already includes funding, but Chief Jensen said it would be best to wait for the
transition to the new building.
4. PS 2020-28 Surplus Request for Disposal of Police Vehicles
In March, the Council authorized the purchase of a new squad. It will be received in a
couple weeks and will be designated for patrol. Ms. Parker said it is recommended to
send an old vehicle, a 2014 Caprice, to auction. The committee was OK with this and the
item moves forward to the City Council.
Old Business:
1. PS 2020-15 E-Citation Implementation
a. Intergovernmental Agreement with Kendall County Circuit Clerk
b. Agreement with KenCom for Purchase of Additional Tyler/New World
Products – Brazos Electronic Citation Software Program
The Chief said this item was tabled earlier due to Covid and budget concerns. It is being
brought forward now for approval. Automation and Technology had been identified as
a 2020 Council goal. Currently CAD and a records management system are housed in
KenCom and the new E-Citation/Brazos will combine both of these systems. He gave an
example how it would work for officers in the field and said the system will print a
warning/citation in the squad car and the citation will also be uploaded into the Circuit
Clerk's office. The Chief cited the number of hours of saved time and paper with this
system.
He said the cost is $48,230 for 15 printers and 2 handheld devices and the Clerk's office
will reimburse the police $21,900 of that amount. The total cost to the city is $26,330
which is budgeted. There is also an annual maintenance cost of $1,366 which will be
shared with the Clerk's office. KenCom also holds the contract for the New World
software and because of this partnership, an IGA was drafted by the Chief and City
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Attorney Orr. Alderman Transier asked if part of the cost will be transferred to offenders
or if the Clerk's office will add a fee on the offender. Chief Jensen will research, though
he knows the state has limited the fines and fees based on citations. The committee
recommended approval of this purchase and it moves to City Council.
Additional Business
Chairman Tarulis asked about police officers' reactions to the new building being
purchased for city hall and the police department. The Chief said many officers have a
very favorable opinion of this purchase and took tours of the building the day after the
purchase.
There was no further business and the meeting was adjourned at 6:49pm.
Minutes transcribed by
Marlys Young, Minute Taker, in-person