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COW Minutes 2002 04-02-02 I I CITY OF YORKVILLE R0WE :D COMMITTEE OF THE WHOLE APRIL 2, 2002 7:00 PM MEMBERS PRESENT: Mayor Arthur F. Prochaska, Jr. Police Chief Harold Martin Alderman Burd Alderman Kot Alderman Munns Alderman Anderson Alderman Spears Alderman Besco Alderman James Attorney Klernamos Finance Director Pleckham Public Works Director Dhuse Cindy Green Guests: I Dave Paro, Beacon News, Kathy Farren, Kendall Co. Record, Lynn Dubijic, YEDC, David Cathey. Cannonball Estates /Street Name Change Update- Meadow Lane shows on the plat that the developer has changed to Meadow View. A recommendation was made to go forward with Meadow View. The plat will need to be changed to reflect the correct name. A resolution is needed for the name change. A notation was also made that any plat changes must have council approval. It was also suggested that the City order the Street Signs and not the developer. This item will be placed on the April 9 council agenda. Approval of Plat/ Menard's Property Subdivision The Menard's Property final plat has been approved by the Plan Commission. It was recommended that this item be placed on the April 9 council agenda. The January and February Water Reports are to be placed on the April 9 council agenda for approval. It was noted that the new meters being installed could be read electronically. Wetland Consultation- It has been recommended by the City Engineer Joe Wywrot, that the City hire a consultant to assist the City with the review of Wetland Issues. Mr. Wywrot has interviewed two different consultants and he is recommending Conservation Design Forum. Mayor Prochaska has requested that Conservation Design Forum make a presentation to the council prior to approval. The presentation will be made at the April 16, COW meeting. Sale of 6- Wheeler -Mr. Dhuse has recommended that the 1995 (International Dump Truck) 6- Wheeler be sold and to sell it now to maximize the selling power. He feels that this time of year the vehicle would sell more quickly. It was suggested that an estimate of the vehicle be obtained from Illinois Truck Maintenance. It was recommended that Mr. Dhuse be authorized to place the vehicle for sealed bid. This item is to be placed on the April 9 council agenda. Walnut St. Improvements /Bid Schedule- A bid schedule for the Walnut St. improvements has been distributed. This schedule is for information only. Update on Garbage Contract- It was the consensus of the Public Works Committee that they go with the 5 -year contract vs. the 3 -year contract with a 2 -year extension. It was noted that the 5- year contract would save the residents in the long run. In the contract there is a $1.00 refund for seniors. It was noted that the definition being used to describe seniors would be according to Federal guidelines. A final clean contract, after attorney's review, will be represented at the April 16 COW meeting. The senior policy will be placed on the Administration Committee agenda. Acceptance of Greenbriar Pond- The letter of Credit issue has been resolved. The City has accepted the park and it was noted by Mr. Wywrot that the agreement is ready. It was noted that Land Cash would be used for maintenance and landscaping. This item is to be placed on April 9 council agenda. i ComEd. Tree Trimming Agreement- It is necessary to determine that Atty. Kramer has no issues with the agreement. A resolution is needed from Atty. Kramer for approval. There was concern noted with regards to who is responsible for the clean up of the tree removal. This item is to be tabled to the April 16 COW meeting. Request for Replacement of Jerry Ikemire's Position- It is necessary for the council to authorize Chief Martin to hire a replacement for Mr. Ikemire. Chief Martin can obtain a name for replacement from the Police and Fire Commission. This item is to be placed on the April 9 council agenda. Proposal for Crossing Guard at W Somonauk St and King St- There are funds in the 2002 - 2003 budget for a crossing guard. This item is to be placed on the April 9 council agenda. Purchase of a Speed Trailer- This item was tabled. Proposal to fill the COPS in School Grant Position- A 3 -year grant for $125,000 has been received from the COPS office. Chief Martin would like approval to hire an officer to fill this position. This item will be placed on the April 9 council agenda. Request to Purchase Two Public Works Trucks- One truck is currently available and there are funds set aside in the 2001 -2002 budget. Mr. Dhuse would like to purchase the one vehicle on the current years budget. The one vehicle will be placed on the April 9 council agenda. With regards to the second vehicle, it is necessary to determine the cost of the second vehicle and then to review the 2002 -2003 budget with Administration. Proposed FY 2002 -2003 Budget -The budget was advertised for public viewing. The Public Hearing will take place on April 9. It was noted that Parks wanted to have one more look at their budget. The transfer being made to Parks and Recreation was $178,000. They felt that they needed additional funds. The Parks Board also wants to expand 2 part-time positions to full time positions. The concern is not over the positions, but the cost of the benefits that had not been taken into consideration and had not been allowed for in the budget. This would affect the general fund and cause the contingency fund to $1,600. Alderman Burd asked if they could possibly hire two part -time staffers and not full -time. It was also suggested that the Parks Board get their Parks Director in place so that the Director could hire additional staff. Mayor Prochaska suggested that an adhock committee be put in place to review policies and to also get the parks and recreation department in order. Maybe set up the policies similar to the Library Board. The adhock committee will be put in place and report back to the COW meeting on April 16. Additional Business: Alderman Spears noted that the Human Resources Commission is requesting to purchase 2 racks that will hold assorted informational brochures of upcoming community activities. Each rack is not to exceed $213. The Council suggested that they move forward with the purchase. Mayor Prochaska noted the upcoming town meeting to be held at the Beecher Center on April 30 at 7:00 PM. Coffee with the Mayor will be held on Saturday morning at Jo -Ric Trading Post from 10 :00 AM to 12 PM. I Lynn Dubijic noted that there was an excellent turn out for the Job Fair. There were 33 businesses in attendance and 243 candidates. I The meeting adjourned at 9:35 PM. Respectfully submitted by Cindy Green.