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COW Minutes 2002 01-15-02 CITY OF YORKVILLE COMMITTEE OF THE WHOLE JANUARY 15, 2002 — 7:00 PM MEMBERS PRESENT: Mayor Prochaska Alderman Burd Alderman Anderson Alderman Spears Attorney Kleronomos Public Works Dhuse Finance Director Traci Pleckham Alderman Sticka Alderman Kot Alderman Munns Alderman Besco YPD Schwartzkopf Treasurer Allen Cindy Green Guests Present: See attached list. pfrru.__� APMVE1 Executive Session -It was noted that the Executive Session would be tabled. Bristol Club Preliminary Plan.Laycom -The drainage issues have been addressed and reviewed by Mr. Wywrot. He feels that the proposed retention is satisfactory. There was concern also noted with regards to the areas wetlands. There was discussion with regards to the Public Well and the pipes. It was noted that the pipes would be oversized so that they could pump and maintain an appropriate water supply. It was also noted by Mr. Graff that the bid process will be starting shortly for the new water tower and that the new water main should be available to possible attach in July 2003. Mr. Gabel noted that he would like to contract the City to maintain the well. There was concern raised with regards to the maintenance costs and how they would be collected. This issue will be returned to the next COW meeting. Health Insurance Renewal -The issue with Health Insurance was tabled. Southern Water Service Area/Engineering Proposal -EEI has put together a proposal to study the water service for the south area. There are concerns of water pressure in the Wyndham /Highpoint area. This study will also include possible growth of the Caton Farm Rd area. The cost is estimated at $23,900. These costs will be able to go through recapture if necessary. Mayor Prochaska would like to see the costs paid upfront and the recapture can be paid to the developer. This item to be placed on the January 22 council agenda. ICCI Building Inspection Contract Review -The ICCI contract was tabled. There were some changes made that have not been reviewed by council. This item will be placed on the next COW meeting agenda. Meter Reader Purchase -2 units will cost $6,243. The costs were included in the revised budget. This item will be presented on the January 22 council agenda. Incoming Mail Policy -Some mail items without a return address have been left on the counter. In lieu of the 9111, it is asked that if there is no return address, please get the name of the person delivering the mail and place that name on front of the envelope. Forward policy to staff. Oswego Boundary Legal Description There was a notation with regards to some differences around the creek and also at Reservation Rd. Mr. Wywrot will review the legal and verify. This item to be placed on the January 22 council agenda. Resolution of Support for Prairie Parkway -Some suggestions from the alderman were put in draft form for review. Alderman Burd requested if possible, to see if a conservation easement or a green area with a landscaping buffer could be added along the length of Prairie Parkway. This topic will be added to the Town Meeting that will be held on Jan. 31. Additional Business: Mayor Prochaska noted the time and place of the Town Meeting being January 31 at 7:00 PM at the Beecher Center. Some of the topics for discussion are: Update to the Dam, Waste Management - recycling, Cable N, and Prairie Parkway. A proposal from Waste Management has been submitted and will be reviewed prior to the meeting. Alderman Sticka -Noted that he is interested in seeing the Ward Re- mapping being completed by August 1. Administrator Graff -Noted that Independence Blvd. has been vacated and both pedestrian and water easements need to be recorded. Coffee with the Mayor will be held Saturday at St. Joseph cabinetry. Mayor Prochaska has received a letter from IDOT stating that a construction easement is needed at Town Square and Route 47. Mayor Prochaska noted that the Relay for Life will be held in Plano this year on May 31 and June 1. Meeting adjourned at 8:40 PM. Respectfully submitted by Cindy Green v