Administration Minutes 2020 11-18-20
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APPROVED 1/20/21
UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Wednesday, November 18, 2020 6:00pm
City Hall Council Chambers
800 Game Farm Road, Yorkville, IL
Note: This meeting was held in accordance with Public Act 101-0640 and Gubernatorial
Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the
Governor under the Illinois Emergency Management Agency Act. This allows remote
attendance for this meeting to encourage social distancing due to the current Covid-19
pandemic.
Committee Members In Attendance:
Chairman Chris Funkhouser/in-person Alderman Jason Peterson/remote
Alderman Joe Plocher/remote Alderman Dan Transier/remote
Other City Officials In Attendance:
City Administrator Bart Olson/in-person Finance Director Rob Fredrickson/remote
Assistant City Administrator Erin Willrett/remote
Others in Attendance: None
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser and he
announced those who were present.
Citizen Comments: None
Minutes for Correction/Approval: October 21, 2020
The minutes were approved as presented.
New Business:
1. ADM 2020-66 Budget Report for October 2020
Mr. Olson said the state released use tax and income tax figures for November. The
income tax is still trending at $105 per capita and over the budgeted amount. The use tax
is on-line sales tax and is up 40% year over year. No further discussion.
2. ADM 2020-67 Treasurer's Report for October 2020
Finance Director Fredrickson reported the following unaudited September figures:
Beginning Fund Balance: $12,703,923
YTD Revenues: $19,914,939
YTD Expenses $12,881,596
Projected Ending Fund Balance: $19,737,265
This moves to the City Council consent agenda.
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3. ADM 2020-68 Website Report for October 2020
Ms. Willrett said the new website design allows for rapid downloading of meeting
minutes in less than 2 minutes. The search function has driven the minutes per visit
down. For information.
4. ADM 2020-69 Quarterly Vehicle Replacement Chart
Mr. Fredrickson updated the chart showing the lifespan of all city vehicles and when they
should be replaced. Chairman Funkhouser added that the chart is a good tool for
planning. For information.
5. ADM 2020-70 Bond Abatement Ordinances
(a, b, c, d, e, f, g, see agenda)
Mr. Olson said these are the annual ordinances for the non-abatement of property taxes
associated with various alternate revenue bonds. If these are approved, it indicates there
is enough revenue to pay these off from normal sources, as opposed to the Council
having to filing an abatement ordinance. Passage of these ordinances keeps bond
payments off property taxes. The City recommends approval and the committee
concurred. This item moves to the Administration report on the City Council agenda.
6. ADM 2020-71 Special Service Area Abatement Ordinances
(a, b, c, d, e, see agenda)
These are levy ordinances for SSA's in various subdivisions. Each subdivision and their
SSA recommend a tax levy and generally there are inflationary increases based on debt
service and number of payments received/not received. Bristol Bay and Autumn Creek
were packaged together and some non-payment occurred in each. An owner with
substantial property has just paid allowing for just the normal inflationary increase.
Responding to an inquiry from Alderman Transier, Mr. Olson noted that if this owner had
not paid, it would have resulted in an 8-10% increase for other owners. This moves to
the Administration report on the City Council agenda.
7. ADM 2020-72 Ordinance for the Amended Levy and Assessment of Taxes for... SSA
Fox Hill (see full description on agenda)
and
8. ADM 2020-73 Ordinance for the Amended Levy and Assessment of Taxes for...
SSA Sunflower Estates (see full description on agenda)
Mr. Olson discussed these two ordinances together. The city has assumed control over
the HOA's and levied a special tax for maintenance. Last year a phased-in increase was
levied to offset capital projects and maintenance costs. Tree-trimming was added in Fox
Hill this year, but the Sunflower program did not change. The city is proposing to
eliminate the management company for both areas, thereby saving a few thousand dollars
yearly. The proposed levy for the next year was reduced for both and is $86 for Fox Hill
and $179 for Sunflower. Both these items move to the City Council.
Old Business: None
Additional Business: None
There was no further business and the meeting adjourned at 6:19pm.
Respectfully transcribed by Marlys Young, Minute Taker/in-person