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City Council Minutes 2021 01-12-21 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,JANUARY 12,2021 Mayor Purcell called the meeting to order at 7:02 p.m.and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Present (electronic attendance) Transier Present (electronic attendance) Ward II Milschewski Present (electronic attendance) Plocher Present (electronic attendance) Ward III Funkhouser Present Frieders Present (electronic attendance) Ward IV Tarulis Present (electronic attendance) Peterson Present (electronic attendance) Staff in attendance at city hall: City Administrator Olson and Chief of Police Jensen. Staff in attendance electronically: City Clerk Pickering,Public Works Director Dhuse, Community Development Director Barksdale-Noble,Finance Director Fredrickson,Parks and Recreation Director Evans,Assistant City Administrator Willrett,Attorney Orr and EEI Engineer Sanderson. Clerk's Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act,the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video,audio and telephonic participation. A meeting notice was posted on the city's website on the agenda,minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely:https://usO2web.zoom.us/i/84436832689?pwd=ZIBDY2lpSGJkZmI3YmErYWZJdjVEOT09. The Zoom meeting ID was 844 3683 2689. Mayor Purcell stated that he has determined that under the Governor's orders the meeting can be held with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Minutes of the Regular City Council—December 8,2020 2. Bill Payments for Approval $ 1,677,317.95 (vendors) $ 3,079,121.85 (vendors) $ 679,093.96 (payroll period ending 12/11/20 and 12/23/20) $ 5,435,533.76 (total) The Minutes of the Regular Meeting of the City Council—January 12,2021—Page 2 of 4 Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Funkhouser; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-7 Nays-0 Present-1 Koch-aye,Milschewski-aye,Funkhouser-aye,Tarulis-aye, Transier-aye,Plocher-aye,Frieders-present,Peterson-aye REPORTS MAYOR'S REPORT Mayor Purcell said that while 2020 was a rough year with the pandemic,there were some positive things that happened. He feels the council was very supportive of staff and businesses. He said the city also acquired a new building for a city hall and police department. Mayor Purcell mentioned that the council will be voting on an intergovernmental agreement this evening to allow the health department to use the new building to administer COVID-19 vaccines. He stated that the city has several staff members who have volunteered to help the health department over the next several weeks as the health department works to get the COVID-19 vaccines administered. He is very proud that staff members stepped up to help the health department. Local CURE Economic Support Program (CC 2020-86) Program Update Mayor Purcell said that currently Yorkville businesses have received over$3 million dollars in grants during the pandemic. He said that businesses are extremely grateful for the grants they have received. He thanked the City Council for approving the money for the city's local CURE economic support program. Assistant Administrator Willrett reported that all$400,000 of the city's program has been awarded by email and the first batch of grant monies has been disbursed. It is hoped to have the second and final batch of grant monies disbursed by the end of next week. She said the budget amendment being considered tonight is to document funds received by the city from the state for the economic support program as well as the downstate stabilization program that was previously approved by the council last June and July. Ordinance 2021-01 Authorizing the Seventh Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2020 and Ending on April 30,2021 Mayor Purcell entertained a motion to approve an Ordinance Authorizing the Seventh Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2020 and Ending on April 30,2021 and authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye,Funkhouser-aye,Tarulis-aye,Transier-aye, Plocher-aye,Frieders-aye,Peterson-aye,Koch-aye Resolution 2021-01 Approving an Intergovernmental Agreement between the Kendall County Board of Health and the United City of Yorkville(Use of the 651 Prairie Pointe Drive Building) (CC 2021-01) Mayor Purcell entertained a motion to approve a Resolution Approving an Intergovernmental Agreement between the Kendall County Board of Health and the City of Yorkville for the use of the 651 Prairie Pointe Drive building and authorize the Mayor and Clerk to execute. So moved by Alderman Peterson; seconded by Alderman Milschewski. Mayor Purcell stated this is an intergovernmental agreement with the Kendall County Board of Health that will allow the health department to use the city's building to administer the COVID-19 vaccines. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye,Tarulis-aye,Transier-aye,Plocher-aye, Frieders-aye,Peterson-aye,Koch-aye,Milschewski-aye Resolution 2021-02 Approving an Intergovernmental Agreement between the Village of Oswego,the United City of Yorkville,the Village of Montgomery and Kendall County (Elevate Federal Lobbyist Contract) (CC 2021-02) The Minutes of the Regular Meeting of the City Council—January 12,2021—Paae 3 of 4 Mayor Purcell entertained a motion to approve a Resolution Approving an Intergovernmental Agreement between the Village of Oswego,the City of Yorkville,the Village of Montgomery,and Kendall County for the Elevate Federal Lobbyist Contract and authorize the Mayor and City Clerk to execute. So moved by Alderman Transier; seconded by Alderman Plocher. Mayor Purcell said that if approved,the city's portion of the lobbyist contract is$37,500 annually. Administrator Olson said that Oswego will be the contract holder with the lobbyist and will invoice the city for our portion of the cost. ^ Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Transier-aye,Plocher-aye,Frieders-aye, Peterson-aye,Koch-aye,Milschewski-aye, Funkhouser-aye PUBLIC WORKS COMMITTEE REPORT Grande Reserve Unit 23—Acceptance of Public Improvements (PW 2020-68) Alderman Plocher made a motion to accept the public improvements as described in the Bill of Sale for ownership and maintenance by the City and authorize a reduction to the performance guarantee resulting in a remaining performance guarantee in the amount of$520,410.95 to cover the one-year maintenance period, subject to: verification that the developer has no outstanding debt owed to the City for this project; receipt of a signed Bill of Sale; and the developer posting a separate security in the amount of $336,366.84 to cover 120%for Tuscany Trail and upon receipt of the new performance guarantee and the separate security for Tuscany Trail,the existing bonds may be released; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye,Plocher-aye,Frieders-aye,Peterson-aye, Koch-aye,Milschewski-aye,Funkhouser-aye,Tarulis-aye MFT Resolution 2021-03 and Estimate for 2021 Road to Better Roads Program (PW 2020-69) Alderman Plocher made a motion to approve an MFT Resolution and cost estimate for the 2021 Road to Better Roads Program and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye,Frieders-aye,Peterson-aye,Koch-aye, Milschewski-aye,Funkhouser-aye,Tarulis-aye,Transier-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD Beecher Park Director Evans reported that Beecher Park is almost finished and should be ready to use by spring. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT National Suicide Prevention+Action Month ^ Proclamation Project Alderman Frieders reported that outreach has started for the 2021 Hope for the Day National Suicide Prevention+Action Month Proclamation project and they already have ten communities in three different states that have agreed to issue proclamations. CITY CLERK'S REPORT No report. The Minutes of the Regular Meeting of the City Council—January 12,2021—Page 4 of 4 COMMUNITY&LIAISON REPORT Shop with a Cop Alderman Funkhouser reported the Shop with a Cop event that was held in December was very successful. He said the police department was able to help twenty families. Law Enforcement Appreciation Day Alderman Funkhouser reported that law enforcement appreciation day was held last Saturday. He said that he wanted to extend his appreciation and gratitude towards all law enforcement. State Legislation—Police Reform Bill Alderman Funkhouser reported that state legislators are considering a police reform bill. This bill is very extensive and has been pushed into the legislative session that ends tomorrow. Alderman Funkhouser said that while there probably needs to be some reform at every level,this bill is being pushed through without communicating with the stakeholders who are involved. He encouraged citizens to email or call their legislators and ask them to take time to thoroughly review this bill and all of its provisions and to get all of the stakeholders involved before voting on it. It is an important bill that should not be pushed through without proper communication and consideration. Alderman Frieders encouraged citizens to reach out to their elected officials and let them know which portions of the reform bill that they support. He feels that if police officers take away someone's constitutional rights,then the police officers themselves should be held liable instead of the taxpayers. STAFF REPORT No report. MAYOR'S REPORT(cont'd) New Home Building Permits Mayor Purcell reported that the city issued 317 new home building permits in 2020. FY 21 Budget Update (CC 2021-03) Mayor Purcell reported the city received sales tax numbers for October. The non-home rule sales tax had a nine percent year-over-year increase and the regular sales tax had a six percent year-over-year increase. Prairie Pointe Building Update (CC 2021-04) Administrator Olson reported seven out of eight aldermen have met with the architects over the space needs in the new building. He hopes that staff will receive some preliminary layouts or cost estimates in the next week or two. He anticipates having a discussion at the February 91 meeting with options of where the chamber is going to go. The location of the council chambers seems to be the biggest issue to be decided in order for programming of the rest of the building to occur. Ward 3 Candidates Mayor Purcell invited both of the Ward 3 new alderman candidates to reach out to staff or to him with any questions they may have about city business. ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION None. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Funkhouser; seconded by Alderman Plocher. Motion unanimously approved by a viva voce vote. Meeting adjourned at 7:45 p.m. Minutes submitted by: Lisa Pickering, City Clerk,City of Yorkville,Illinois