Library Board Packet 2021 01-11-21 Agenda
Yorkville Public Library
Board of Trustees
January 11, 2021 at 7:00 P.M.
Michelle Pfister Meeting Room
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer: Financial Statement
Payment of Bills
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees: Policy Personnel
Physical Facilities Finance
Community Relations
12. Unfinished Business: HVAC Control System upgrade- Syserco
13. New Business: -Keyless entry & camera system upgrade
proposals
-Other considerations for budgeting: New phone
system, parking lot resurface/painting, Carpet
wear, interior painting, furniture replacements.
-Discussion of "Next Steps" for the direction of
the library leadership
-Website hosting with Weblinx
14. Executive Session (if needed)
For the appointment, employment, compensation, discipline, performance, or dismissal
of specific employees of the public body or legal counsel for the public body, including
hearing testimony on a complaint lodged against an employee of the public body or
against legal counsel for the public body to determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, December 14, 2020 7:00pm
902 Game Farm Road—Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum
was established.
Roll Call: Wamecca Rodriguez-yes, Jason Hedman-yes, Theron Garcia-yes, Ryan Forristall-yes,
Darren Crawford-yes, Julie Brendich-yes, Russ Walter-yes
Absent: Susan Chacon
Others Present:
Interim Co-Directors: Dixie DeBord-Technical Services Director, Shelley Augustine-Director Adult
Services; City Council Liaison Dan Transier
Recognition of Visitors: President Crawford recognized the library staff and guest.
Amendments to the Agenda:
Mr. Walter asked to add a discussion under New Business for the R.J. O'Neil quote to replace mixer
valves in the sinks. Mr. Hedman asked to add discussion regarding a new Director under New
Business and to keep the Updated Website topic under Unfinished Business.
Minutes: November 9, 2020 Regular Board Meeting, November 12, 2020 Special Board Meeting
Mr. Walter moved and Mr. Crawford seconded a motion to approve both sets of minutes.
Roll call: Hedman-yes, Garcia-yes, Forristall-yes, Crawford-yes, Brendich-yes, Walter-yes, Rodriguez-
yes. Carried 7-0.
Correspondence:
President Crawford read a thank you from a patron family and noted Christmas cards received. Mr.
Walter said a Christmas card was received from the e-rate consultant.
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Financial Statement
Mr. Hedman reported on the finances. The first payment has been made to Weblinx for the updated
website, books were purchased and a new firewall was installed. He also reported on the budget status
and added that development funds were doing well. President Crawford said a$500 grant was received
from the Secretary of State.
Page 1 of 4
Payment of Bills
Mr. Crawford moved and Ms. Garcia seconded to pay the bills as follows:
$24,787.01 Accounts Payable
$38,236.60 Payroll
$63,023.61 TOTAL
Roll call: Garcia-yes, Forristall-yes, Crawford-yes, Brendich-yes, Walter-yes, Rodriguez-yes, Hedman-
yes. Carried 7-0.
Report of the Interim Co-Library Directors:
1. Ms. DeBord said the staff was glad the library has been open and Yorkville is one of the few
that has been open.
2. Library has been short-staffed at times due to quarantines.
3. Foot traffic has been slow, but is partly seasonal.
4. Increase in reciprocal borrowing.
s. New curbside sign was installed.
6. PPE grant was received.
7. Staff member Jennette Weiss set up well-received "Dinovember".
8. Held drive-through Polar Express using radio transmitter purchased by Friends.
4• Co-Directors have been attending webinars, talking with RAILS, PrairieCat.
10. Ms. DeBord noted power failure from wind and various equipment down including elevator.
Also had window breakage and fire alarm call.
11. Ms.Augustine continued the report.....She reached out to Chamber of Commerce and they are
not having meetings at this time. Upcoming library programs posted on Chamber website.
12. A project brief needs to be completed for the website re-design.
13. Manager meeting to be held to discuss future goals.
14. A local Library Director came to see how Yorkville is handling pandemic protocols.
" Will be starting per capita grant, deadline delayed to March.
16_ Ms. Weiss has reached out to Autumn Creek School to create relationship.
17. Library has had many burnt out lights and city spent 2-3 days replacing bulbs. Mr. Dhuse will
check into replacing parts compatible with LED bulbs. He also replaced another surge
protector. A thank you was sent to the city.
City Council Liaison None
Standing Committees: None
Unfinished Business:
Website Re-design
It was again noted that the project brief sheet needs to be completed. The managers and Library Board
members will provide input and it will be reviewed next month. It will take about 14-16 weeks for the
update and it was suggested to launch it during National Library Week in April. PR was suggested on
social media prior to the launch. Mr. Walter suggested a photo of the mural be added to the website.
Also suggested was a possible scavenger hunt and prizes on the website. It was noted the new website
will track the number of visitors and other information.
Update on HVAC Control System
Mr. Walter met with a company Syserco, that provided a proposal for replacement of the control system
which was installed in 2008. They also tweaked the chiller settings. The quote for replacement
Page 2 of 4
is about $21,000. It is not immediately needed, however, it will be in the future, said Mr. Walter. Mr.
Forristall added that it would be of great benefit to be able to log in remotely and receive alerts. Board
members had questions on lighting and switches and after discussion, decided that the Facilities
committee should meet prior to a decision. Ms. DeBord noted that there are problems with lighting
that stays on all night. Mr. Forristall said the 'as built' drawings should be reviewed also. Several
Board members suggested obtaining additional quotes from local companies and discuss further at the
January Board meeting.
Water Heater Replacement Proposals
Quotes were received for a replacement water heater. A 50-gallon is required since there is a power
vent to vent gasses. A new heater is not necessary immediately, however, it is 13 years old. The Board
decided to be proactive and move ahead with a purchase. Mr. Crawford moved and Ms. Garcia
seconded to accept R.J. O'Neil's quote of$3,489.49 to replace the heater at this time.
Roll call: Forristall-yes, Crawford-yes, Brendich-yes, Walter-yes, Rodriguez-yes, Hedman-yes, Garcia-
yes. Carried 7-0.
New Business:
Replacement of Mixing Valves
Mr. Walter said the mixing valves mix the hot and cold water at the tap to maintain an even
temperature. R.J. O'Neil reps said the poor water quality could be caused by the corroded valves.
Since there is only one quote, President Crawford requested additional ones. After discussion, Mr.
Hedman suggested tabling this replacement until the end of the budget year to determine the amount of
money remaining.
Purchase of Custodial Equipment
Ms. DeBord said the custodians have requested an additional vacuum cleaner if the budget allows. The
cost would be $782 for an industrial model. She also said a couple of the older ones could be fixed if
necessary. After a brief discussion, Mr. Hedman moved to approve the purchase of a new industrial
vacuum at a cost not to exceed $800. Mr. Crawford seconded. Roll call: Crawford-yes, Brendich-yes,
Walter-yes, Rodriguez-yes, Hedman-yes, Garcia-yes, Forristall-yes. Carried 7-0.
Capria Mobile App for PrairieCat Members
Ms.Augustine gave a demonstration on the new app for use with PrairieCat. It allows users to view
fines, show holds, create library cards, search the catalog, download books and many other features.
Library staff will create a video tutorial and they are promoting this app.
Director Search
The Board discussed the next steps in the search for a Director. The Board also requested opinions
from the current Co-Directors and staff and discussions should begin in January. Mr. Hedman said the
budget preparations will begin soon and the final budget must be sent to the city by April. Mr. Walter
asked if there is a legal reason to have a person in place with the title of Director. Ms. Rodriguez said
some grants could not be applied for if there is no Director. The Board also discussed the
advantages/disadvantages of posting a job now before the duties are known. They also talked about a
part-time building engineer. It was decided the managers will be asked for input by the first week of
January and Board members should bring a prepared list of needs to the January l I1 meeting. Ms.
Garcia will also provide a job description to provide a starting point. A special Board meeting will be
held on January 25th at 6pm to focus on the job description.
Page 3 of 4
Compensation for Interim Directors
President Crawford said he wanted to go into Executive Session for this discussion.
Executive Session:
At 8:44pm Mr. Crawford made a motion to move into Executive Session and he read the reason as
follows: For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing testimony
on a complaint lodged against an employee of the public body or against legal counsel for the public
body to determine its validity. Ms. Garcia seconded the motion.
The Session concluded at 8:48pm on a motion by Mr. Crawford and second by Mr. Walter.
As a result of Executive Session discussion, President Crawford made a motion to pay a retroactive
stipend of$500 a month to each Co-Director for the added duties. Ms. Garcia seconded the motion.
Roll call: Brendich-yes, Walter-yes, Rodriguez-yes, Hedman-yes, Garcia-yes, Forristall-yes, Crawford-
yes. Carried 7-0.
Additional Business: None
Adjournment:
There was no further business and the meeting adjourned at 8:50pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
TIME: 13:39:22 MANUAL CHECK REGISTER
ID: AP225000.WOW
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
900097 FNBO FIRST NATIONAL BANK OMAHA 12/25/20
122520-A.SIMMONS 11/30/20 01 ADS-NOV-JAN ALARM MONITORING 23-216-54-00-5446 223.83
02 AT 102 E VAN EMMON ** COMMENT **
03 COMCAST-NOV 2020 INTERNET AND 82-820-54-00-5440 419.48
04 VOICE AT 902 GAME FARM RD ** COMMENT **
05 ADS-INSTALL VIDEO SYSTEM AT 23-216-54-00-5446 4, 043.42
06 800 GAME FARM RD ** COMMENT **
07 VERIZON-OCT 2020 TABLET 79-790-54-00-5440 36.01
08 VERIZON-OCT 2020 IN CAR UNITS 01-210-54-00-5440 756.27
09 VERIZON-OCT 2020 MOBILE PHONES 01-220-54-00-5440 169.52
10 VERIZON-OCT 2020MOBILEPHONES 01-210-54-00-5440 805.22
11 VERIZON-OCT 2020 MOBILE PHONES 79-795-54-00-5440 84.76
12 VERIZON-OCT 2020 MOBILE PHONES 51-510-54-00-5440 166.78
13 VERIZON-OCT 2020 MOBILE PHONES 52-520-54-00-5440 36.01
14 AMAZON-PRINTER INK ;v 01-120-56-00-5610 20.07
INVOICE TOTAL: 6,761.37
122520-B.OLSEM 11/30/20 01 TRIBUNE-SUBSCRIPTION RENEWAL 01-110-54-00-5460 91.00
02 WAREHOUSE-PAPER CLIPS, NOTE 01-110-56-00-5610 88.28
03 PADS, CALENDARS, W-IRELE-S:S__ COMMENT
04 KEYBOARD & MOUSE C ------ ** COMMENT **
--v INVOICE TOTAL: 179.28
122520-B.OLSON 11/30/20 01 ZOOM-11/23-12/22 MONTHLY FEE 01-110-54-00-5462 209.96
INVOICE TOTAL: 209.96
122520-B.PFIZENMAIER 11/30/20 01 IACP-MEMBERSHIP RENEWAL 01-210-54-00-5460 95.00
02 AMERICAN TIRE#4415-SEAT REPAIR 01-210-54-00-5495 36.05
03 AMERICAN TIRE#4332-TIRES 01-210-54-00-5495 66.60
04 BALANCED & MOUNTE-D ** COMMENT **
05 AMERICAN TIRE#4417-BATTERY 01-210-54-00-5495 154.50
06 AMERICAN TIRE44416-ALIGNMENT, 01-210-54-00-5495 481.74
07 TORQUE MOUNT ** COMMENT **
08 AMERICAN TIRE#4459-INSTALL 01-210-54-00-5495 154.50
09 BATTERY KILL SWITCH ** COMMENT **
10 AMERICAN TIRE#4448-BATTERY 01-210-54-00-5495 154.50
11 AMERICAN TIRE#4438-HEAD LIGHT 01-210-54-00-5495 258.02
12 REPAIR ** COMMENT **
13 AMERICAN TIRE#4456-REPLACED 01-210-54-00-5495 472.19
14 FRONT BRAKE PADS & ROTORS ** COMMENT **
15 AMAZON-PEPPER SPRAY HOLDER 01-210-56-00-5600 52.78
16 AMAZON-AWARD CERTIFICATES 01-210-56-00-5610 6.00
17 D'ARCY PINT-TRAINING LUNCH 01-210-54-00-5415 30.30
18 GALLS-ASSULT SHOES 01-210-56-00-5600 142.95
19 GALLS-UNIFORM BOOTS 01-210-56-00-5600 150.00
20 GALLS-TACTILE POLO-AUGUSTINE 01-210-56-00-5600 45.00
Page 1 of 11
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ID: AP225000.WOW
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
-----------------------------------------------------------------------------
900097 FNBO FIRST NATIONAL BANK OMAHA 12/25/20
122520-B.PFIZENMAIER 11/30/20 21 AMAZON-MAGAZINE POUCH, HOLSTER 01-210-56-00-5600 122.31
22 GALLS-COMMAND JACKETS 01-210-56-00-5600 756. 95
23 FNBO-PROCESSING FEE 01-000-24-00-2440 39.00
INVOICE TOTAL: 3,218.39 *
122520-C.PARKER 11/30/20 01 AMAZON-HEPA FILTERS 01-110-56-00-5610 67.50
02 AMAZON-HEPA FILTERS 01-120-56-00-5610 67.50
INVOICE TOTAL: 135.00 *
122520-D.DEBORD 11/30/20 01 MENARDS-CLEANEP,PINE5` OAP,B 82-820-56-00-5621 53.00
02 ATTERIES y� ** COMMENT **
03 MENARDS-MERCH RETURN �°a 82-820-56-00-5621 -8.97
�' INVOICE TOTAL: 44.03
+ a
122520-D.HENNE 11/30/20 01 ACE-CORD -� � 01-410-56-00-5626 3.00
INVOICE TOTAL: 3.00
I �i:p l•7
122520-E.DHUSE 11/30/20 01 NAPA#2711.81-CAF°, FILTERS 52-520-56-00-5613 42.83
!1 r
02 NAPA#269656-LICENSE "LAMP 01-410-56-00-5628 18.46
03 NAPA#269651-LAMPS 01-410-56-00-5626 4.06
04 NAPA4269786-TACKY GREASE_ 01-410-56-00-5626 66.90
05 NAPA#269330-FILTERS,DRAIN PLUG 52-520-56-00-5628 43.92
06 NAPA#269503-GR.EASE.CAP 52-520-56-00-5628 2.31
07 NAPA#269470-LAMP _ 52-520-56-00-5628 13.49
06 NAPA#271350-GREASE 01-410-56-00-5628 105.84
09 NAPA#269277-CARB CLEANERn 01-410-56-00-5628 11.38
10 NAPA#269460-BATTERY, LIGHT," 01-410-56-00-5628 45.30
\
11 SPLICE LOCK CONNECTOR, ** COMMENT **
12 REFLECTORS ** COMMENT **
13 NAPA#269625-BRAKE BOLT 51-510-56-00-5628 11.45
14 NAPA#269663-WIPER BLADE 01-410-56-00-5628 15.18
15 NAPA#270977-ARMORALL, TOWELS 01-410-56-00-5628 36.65
16 NAPA#271215-RING TERMINALS 01-410-56-00-5626 19.30
17 NAPA#271348-FILTERS, OIL DRY 01-410-56-00-5628 17.03
18 NORTHERN SAFETY-GLOVES 51-510-56-00-5600 187.23
19 NORTHERN SAFETY-GLOVES 52-520-56-00-5600 147.30
20 NORTHERN SAFETY-GLOVES 01-410-56-00-5600 147.30
21 NORTHERN SAFETY-EYE WASH 51-510-56-00-5638 75.47
22 AMAZON-BRITE LIME BEANIES 51-510-56-00-5600 77.61
23 AMAZON-BRITE LIME BEANIES 52-520-56-00-5600 77.60
24 AMAZON-BRITE LIME BEANIES 01-410-56-00-5600 77.60
25 AMAZON-BRITE LIME BEANIES 51-510-56-00-5600 52.15
INVOICE TOTAL: 1,296.40
122520-E.TOPPER 11/30/20 01 AMAZON-DESK CALENDAR 82-820-56-00-5610 12.47
Page 2 of 11
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ID: AP225000.WOW
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
-----------------------------------------------------------------------------
900097 FNBO FIRST NATIONAL BANK OMAHA 12/25/20
122520-E.TOPPER 11/30/20 02 AMAZON-PAPER 82-820-56-00-5610 8.49
03 AMAZON-BEED GEMS, FM 82-000-24-00-2480 127.83
04 TRANSMITTER, JINGGLE BELLS ** COMMENT **
05 AMAZON-ZIPPER BAGS 82-000-24-00-2480 7.78
06 AMAZON-PRIME MEMBERSHIP 82-820-54-00-5460 12.99
07 AMAZON-HOT CHOCOLATE 82-000-24-00-2480 13.40
08 WALL STREET JOURNAL - RENEWAL 82-820-54-00-5460 134.97
INVOICE TOTAL: 317.93
122520-E.WILLRETT 11/30/20 01 ELEMENT FOUR-NOV 2020 CLOUD 01-640-54-00-5450 519.76
02 CONNECT OFFSITE BACKUPS ** COMMENT **
INVOICE TOTAL: 519.76
122520-G.KLEEFISCH 11/30/20 01 HOME DEPOT-WASHERS a 0 79-790-56-00-5640 17.52
} o INVOICE TOTAL: 17.52
122520-G_STEFFENS 11/30/20 01 FARM&FLEET-HITCH P,:4
01-410-56-00-5620 9.58
02 FARM&FLEET-GLOVES 01-410-56-00-5620 11.98
-� � �•' INVOICE TOTAL: 21.56
122520-J.ENGBERG 11/30/20 01 ADOBE-CREATIVE CLOUb .ALL_APPS 01-220-54-00-5462 52.99
INVOICE TOTAL: 52.99
122520-J.GALAUNER 11/30/20 01 IPRA-VIRTUAL SEMINAR--GALAUNER 79-795-54-00-5412 15.00
02 AMAZON-SANTAS VISIT S.UPPLIES_. _ 79-795-56-00-5606 63.93
03 JEWEL-COOKIES - ,' 79-795-56-00-5606 23.94
04 DOLLAR TREE-GLITTER � � 79-795-56-00-5606 3.00
05 YORK POST-STAMPS _ 6 79-795-56-00-5606 44.00
06 DOLLAR TREE-GARLAND, BALLOONS 79-795-56-00-5606 8.00
INVOICE TOTAL: 157.87
122520-J.JACKSON 11/30/20 01 SPEEDWAY-GAS PRESSURE WASHER 01-410-56-00-5695 15.50
02 FLATSOS-TIRE 01-410-54-00-5490 83.33
INVOICE TOTAL: 98.83
122520-J.JENSEN 11/30/20 01 GRACE-MEETING LUNCH 01-210-54-00-5415 21.84
02 FBI LEEDA-MEMBERSHIP DUES 01-210-54-00-5460 50.00
03 AMAZON-RETURNED OFFICE 01-210-56-00-5610 -8.97
04 SUPPLIES ** COMMENT **
INVOICE TOTAL: 62.87
122520-J.SLEEZER 11/30/20 01 JOHNSON'S SCREEN 01-410-56-00-5600 65.00
02 PRINTING-SWEATSHIRT HENNE ** COMMENT **
03 JOHNSON'S SCREEN 01-410-56-00-5600 90.00
04 PRINTING-SWEATSHIRT SLEEZER ** COMMENT **
Page 3 of 11
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ID: A2225000-WOW
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
--------------------------------------------------------------------------------------------
900097 FNBO FIRST NATIONAL BANK OMAHA 12/25/20
122520-J.SLEEZER 11/30/20 05 JOHNSON'S SCREEN 01-410-56-00-5600 90.00
06 PRINTING-SWEATSHIRT SENG * COMMENT **
07 JOHNSON'S SCREEN 01-410-56-00-5600 30.00
08 PRINTING-SWEATSHIRT SOELKE ** COMMENT **
09 JOHNSON'S SCREEN 01-410-56-00-5600 35.00
10 PRINTING-SWEATSHIRT BAUER ** COMMENT **
11 SAM'S CLUB-TABLE 23-216-56-00-5656 108.23
INVOICE TOTAL: 418.23
122520-J.WEISS 11/30/20 01 DOLLAR TREE-POLAR EXPRESS 82-000-24-00-2480 26.50
02 SUPPLIES ** COMMENT **
03 DOLLAR TREE-POLAR EXPRESS 82-000-24-00-2480 12.50
04 SUPPLIES ** COMMENT **
INVOICE TOTAL: 39.00
122520-K.BARKSDALE-N 11/30/20 01 WAREHOUSE DIRECT.-MARKERS 01-220-56-00-5610 36.60
02 WAREHOUSE DIRECT-NOTEBOOK 01-220-56-00-5610 5. 62
03 KONE-MONTALY MAINTENANCE 23-216-54-00-5446 160.50
INVOICE TOTAL: 202.72
122520-K.GREGORY 11/30/20 01 MINER-DEC 2020 MANAGED __ - 01-410-54-00-5462 366.85
02 SERVICES RADIO ** COMMENT **
03 MINER-DEC 2020 MANAGED 51-510-54-00-5462 430.65
04 SERVICES RADIO ** COMMENT **
05 MINER-DEC 2020 MANAGED . 52-520-54-00-5462 287.10
06 SERVICES RADIO CODING ** COMMENT **
07 MINER-DEC 2020 MANAGED 79-790-54-00-5462 510.40
08 SERVICES RADIO CODING b0 ' ** COMMENT **
INVOICE TOTAL: 1,595.00
122520-L.PICKERING 11/30/20 01 IL MUNICIPAL LEAGUE-MEMBERSHIP 01-110-54-00-5460 1, 500.00
02 TRIBUNE-BOUNDARY LINE 01-220-54-00-5462 230.72
03 AGREEMENT BETWEEN YORKVILLE & ** COMMENT **
04 PLAINFIELD ** COMMENT **
INVOICE TOTAL: 1,730.72
122520-M.SENG 11/30/20 01 DMV-CDL LICENSE RENEWAL 01-410-54-00-5462 61.35
02 O'REILLY-CLEANING SUPPLIES FOR 01-410-56-00-5628 76.90
03 TRUCK ** COMMENT **
INVOICE TOTAL: 138.25
122520-N.DECKER 11/30/20 01 WAREHOUSE-TAB DIVIDERS 01-210-56-00-5610 5.80
02 DFS-EVIDENCE LABELS 01-210-56-00-5620 313.24
03 CNA SURETY-APPLICATION REFUND 01-210-54-00-5462 -30.00
04 COMCAST-11/15-12/14 KENCOM 01-640-54-00-5449 1, 165.49
Page 4 of 11
ID: AP225000.WOVJ LV1U1yL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------
900097 FNBO FIRST NATIONAL BANK OMAHA 12/25/20
122520-S.AUGUSTINE 11/30/20 01 AMAZON-TONER CARTRIDGES 82-820-56-00-5610 217.98
02 AMAZON-MATTE PAPER,DRY ERASE 82-820-56-00-5610 11.63
03 MARKER ** COMMENT **
04 TRIBUNE-SUBSCRIPTION 82-820-54-00-5460 136.00
05 TRIBUNE-SUBSCRIPTION 82-820-54-00-5460 38.00
06 AMAZON-TONER CARTRIDGES 82-820-56-00-5610 345.75
07 AMAZON-PAPER TOWELS 82-820-56-00-5621 85.98
08 AMAZON-STEEL POST 82-820-56-00-5620 29.41
INVOICE TOTAL: 864.75
122520-S.IWANSKI 11/30/20 01 SAFETYSIGNS CURBSIDE PICKUP,. 82-820-56-00-5620 40.26
02 ONLY SIGN,9' ** COMMENT **
03 YORKPOST=SHIPMENTS 82-820-54-00-5452 14.80
INVOICE TOTAL: 55.06
c
122520-S.REDMON 11/30/20 01 RUNCO-PAPER, BATTERIEj^'� 79-795-56-00-5610 33.28
02 RUNCO-PAPERCLIPS, 7p 79-795-56-00-5610 120.11
03 RUBBERBANDS, ENVELOPES, NOTE ** COMMENT **
04 PADS ** COMMENT **
05 AT&T-11/24-12/23 TOWN.._SQAURE 079-795-54-00-5440 78.53
06 PARK SIGN INTERNET ** COMMENT **
07 FIRST PLACE4317998-BLA81R&_ 79-790-56-00-5630 28.10
08 NARVICK-4, 500 PSI .AE 25-225-60-00-6020 1,231.00
09 NARVICK-4,000 PSI AE,. 72-720-60-00-6047 767.00
10 ARAMARK#610000018399,-MATS 79-790-56-00-5620 18.21
11 ARAMARK4610000021912-MATS 79-790-56-00-5620 18.21
12 ARAMARK#610000025253-MATS 79-790-56-00-5620 18.21
13 ARAMARK#610000028463-MATS 79-790-56-00-5620 18.21
14 ARAMARK#610000031660-MATS 79-790-56-00-5620 18.21
15 RIVERVIEW#137057-BATTERY 79-790-56-00-5640 127.56
16 YORK POST-SHIPPING COSTS FOR 79-795-54-00-5452 25.90
17 CURRICULUM MATERIALS ** COMMENT **
18 JOTFORM-MONTHLY MEMBERSHIP FEE 79-795-56-00-5606 29.00
19 PLUG&PAY-OCT 2020 FEES 79-795-54-00-5462 30.00
20 PROWASTE-MONTHLY RENTAL FOR 2 79-795-56-00-5620 700.00
21 HANDWASHING STATIONS FOR ** COMMENT **
22 DOWNTOWN BUSINESSES ** COMMENT **
23 SMITHEREEN-OCT 2020 BUG SPRAY 79-795-54-00-5495 67.00
24 ARNESON#171583-OCT 2020 GAS 79-790-56-00-5695 85.12
25 ARNESON#170911-OCT 2020 GAS 79-790-56-00-5695 121.34
26 ARNESON#170910-OCT 2020 GAS 79-790-56-00-5695 359.60
27 ARNESON#167757-SEPT 2020 GAS 51-510-56-00-5695 375.92
28 REINDERS-PUMP 79-790-56-00-5640 568.88
INVOICE TOTAL: 4,839.39
122520-S.REMUS 11/30/20 01 FACEBOOK-BOOST FOR HALLOWEEN 79-795-56-00-5606 14.99
Total for all Highlighted Library Invoice : $1 , 740 . 25
Page 5 of 11
- '-' UhZUK REGISTER
PRG ID: AP215000.W0W
CHECK DATE: 01/11/21
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
----------------------------------------------------------------------------
104967 BAKTAY BAKER & TAYLOR
2035627196 11/24/20 01 BOOKS 84-840-56-00-5666 689.13
INVOICE TOTAL: 689.13 *
2035667765 01/05/21 01 BOOKS 84-840-56-00-5686 448.00
INVOICE TOTAL: 448.00 *
2035670275 12/15/20 01 BOOKS 84-840-56-00-5686 407.19
INVOICE TOTAL: 407.19 *
CHECK TOTAL: 1,544.32
104968 DELAGE DLL FINANCIAL SERVICES INC
70668013 12/18/20 01 FEB 2021 COPIER LEASE 82-820-54-00-5462 194.48
INVOICE TOTAL: 194.48 *
CHECK TOTAL: 194.48
104969 FINDAWAY FINDAWAY WORLD LLC
338104 12/31/20 01 AUDIO BOOK 84-840-56-00-5683 41.24
INVOICE TOTAL: 41.24 *
CHECK TOTAL: 41.24
104970 LIBRARYF LIBRARIES FIRST
7892 12/14/20 01 MUSEUM ADVENTURE PASS ANNUAL 82-820-54-00-5460 75.00
02 SUBSCRIPTION RENEWAL ** COMMENT **
INVOICE TOTAL: 75.00
CHECK TOTAL: 75.00
104971 LLWCONSU LLOYD WARBER
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL
Page 6 of 11
�.aau�.a• iau�1J1P�S\
PRG ID: A2215000.WOW
CHECK DATE: 01/11/21
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
--------------------------------------------------------------------------
104971 LLWCONSU LLOYD WARBER
10489 12/29/20 01 ON SITE IT SUPPORT 82-820-54-00-5462 1,080.00
INVOICE TOTAL: 1,080.00
CHECK TOTAL: 1,080.00
104972 MIDWTAPE MIDWEST TAPE
99702978 11/30/20 01 CDS 84-840-56-00-5684 54.96
02 DVDS 84-840-56-00-5685 29.98
INVOICE TOTAL: 84.94
99730939 12/07/20 01 CD 84-840-56-00-5684 13.99
INVOICE TOTAL: 13.99
99757588 12/14/20 01 DVDS 84-840-56-00-5685 78.71
INVOICE TOTAL: 78.71
99789994 12/19/20 01 DVD 84-840-56-00-5685 14.24
INVOICE TOTAL: 14.24
CHECK TOTAL: 191.88
104973 RJONEIL R.J. O'NEIL, INC.
00113146 12/04/20 01 CHILLER REPAIR 82-820-54-00-5495 411.00
INVOICE TOTAL: 411.00
00113264 12/28/20 01 MADE ADJUSTMENTS TO CHILLER 82-820-54-00-5495 274.00
02 SETTINGS ** COMMENT **
INVOICE TOTAL: 274.00
00113265 12/28/20 01 REPLACED CHILLER FUSES 82-820-54-00-5495 274.00
INVOICE TOTAL: 274.00 *
00113281 12/28/20 01 REPLACE WATER HEATER 82-820-54-00-5495 3,489.49
INVOICE TOTAL: 3,489.49 *
CHECK TOTAL: 4,448.49
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL
Page 7 of 11
PRG ID: AP215000.WOW LV1U1L1
CHECK DATE: 01/11/21
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
--------------------------------------------------------------------------------------------------
104974 THYSSEN THYSSENKRUPP ELEVATOR CORP
010521-INSPECT 01/05/21 01 ANNUAL ELEVATOR INSPECTION 82-820-54-00-5462 463.00
INVOICE TOTAL: 463.00
CHECK TOTAL: 463.00
104975 TODAYS TODAY'S BUSINESS SOLUTIONS INC
11364 12/17/20 01 ANNUAL SERVICE AGREEMENT 82-820-54-00-5462 325.00
02 RENEWAL ** COMMENT **
INVOICE TOTAL: 325.00
CHECK TOTAL: 325.00
104976 YORKGLAS YORKVILLE GLASS & MIRROR
7286 12/10/20 01 THERMOPANE REPAIR 82-820-54-00-5495 250.00
INVOICE TOTAL: 250.00 *
CHECK TOTAL: 250.00
104977 YOUNGM MARLYS J. YOUNG
121420 12/28/20 01 12/14/20 MEETING MINUTES 82-820-54-00-5462 60.75
INVOICE TOTAL: 80.75 *
CHECK TOTAL: 80.75
TOTAL AMOUNT PAID: 8,694.16
82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL
Page 8 of 11
c
.��° ry
Z)
EST , 1836
UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
December 11, 2020
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
ADMINISTRATION $ 23,131.65 $ - 23,131.65 $ 2,592.19 $ 1,318.10 $ 27,041.94
FINANCE 13,049.26 - 13,049.26 1,474.35 642.80 $ 15,166.41
POLICE 129,841.07 6,495.31 136,336.38 1,009.03 10,281.15 $ 147,626.56
COMMUNITY DEV. 27,945.87 - 27,945.87 3,155.06 2,106.01 $ 33,206.94
STREETS 19,658.94 2.55 19,661.49 2,196.20 1,474.48 $ 23,332.17
WATER 18,156.21 1,223.58 19,379.79 2,181.49 1,454.50 $ 23,015.78
SEWER 10,089.51 - 10,089.51 1,126.99 753.96 $ 11,970.46
PARKS 24,114.29 - 24,114.29 2,704.73 1,828.72 $ 28,647.74
RECREATION 17,993.64 - 17,993.64 1,898.59 1,359.90 $ 21,252.13
LIBRARY 33,601.70 - 33,601.70 3,128.16 2,558.05 $ 39,287.91
TOTALS $ 317,582.14 $ 7,721.44 $ 325,303.58 $ 21,466.79 $ 23,777.67 $ 370,548.04
TOTAL PAYROLL $ 3709548.04
Page 9 of 11
C/;,-
0
TO
EST. 1836
UNITED CITY OF YORKVILLE
kercLW[o'm^' O
PAYROLL SUMMARY
December 23, 2020
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
MAYOR & LIQ. COM. $ 908.34 $ - $ 908.34 $ - $ 69.49 $ 977.83
ALDERMAN 3,900.00 - 3,900.00 - 298.35 4,198.35
ADMINISTRATION 20,275.57 - 20,275.57 2,264.78 1,093.87 23,634.22
FINANCE 10,965.67 - 10,965.67 1,224.87 470.90 12,661.44
POLICE 115,051.26 3,527.59 118,578.85 761.21 8,694.97 128,035.03
COMMUNITY DEV. 19,707.14 - 19,707.14 2,201.29 1,452.80 23,361.23
STREETS 16,535.43 103.43 16,638.86 1,858.57 1,242.99 19,740.42
WATER 16,790.71 258.84 17,049.55 1,904.44 1,257.37 20,211.36
SEWER 9,184.29 - 9,184.29 1,025.89 684.71 10,894.89
PARKS 22,435.69 44.67 22,480.36 2,511.05 1,696.05 26,687.46
RECREATION 16,668.43 - 16,668.43 1,667.92 1,241.33 19,577.68
LIBRARY 16,239.91 - 16,239.91 1,108.47 1,217.63 18,566.01
TOTALS $ 268,662.44 $ 3,934.53 $ 272,596.97 $ 16,528.49 $ 19,420.46 $ 308,545.92
TOTAL PAYROLL $ 308,545.92
Page 10 of 11
)6
PUB.&LICL!]BRARY
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday,January 11, 2021
ACCOUNTS PAYABLE
Library CC Check Register (Pages 1 -5) 12/25/2020 $1,740.25
Library Check Register (Pages 6-8) 01/11/2021 8,694.16
Metlife- Dec. 2020 Dental Ins. 12/08/2020 526.83
IPRF-Jan. 2021Workers Comp 12/08/2020 979.47
Illinois State Police-Background Checks 12/08/2020 28.25
Amperage- Regulators 12/21/2020 2,943.36
DeLage-Jan 2021 Copier Lease 12/21/2020 194.48
Nicor-11/01/20-12/2/20 services 12/21/2020 1,464.92
TOTAL BILLS PAID: $16,571.72
PAYROLL DATE
Bi-weekly(Page 9) 12/11/2020 $ 39,287.91
Bi-weekly(Page 10) 12/23/2020 18,566.01
TOTAL PAYROLL: $57,853.92
TOTAL DISBURSEMENTS: $74,425.64
Page 11 of 11
V1/VJ/GVLl UNITED CITY OF YORKVILLE PAGE: 1
TIME: 16:30:13 GENERAL LEDGER ACTIVITY REPORT
ID: GL440000.WOW FOR FISCAL YEAR 2021
ACTIVITY THROUGH FISCAL PERIOD O8
PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT
82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS
O1 05/01/2020 BEGINNING BALANCE
49,444.29
AP-200525MB 05/19/2020 13 BREAKOUT-EDU KIT REFUND FIRST NATIONAL BANK 900088 052520-E.TOPPER-B 160.88
TOTAL PERIOD O1 ACTIVITY 0.00 160.88
02 AP-200625MB 06/16/2020 101 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900090 062520-E.TOPPER-B 47.49
GJ-200630LB 07/02/2020 05 June 2020 Deposits 196.19
TOTAL PERIOD 02 ACTIVITY 47.49 196.19
03 AP-200713 07/07/2020 01 BOOKS BAKER & TAYLOR 104898 2035272564 673.42
07/07/2020 02 BOOKS BAKER & TAYLOR 104898 2035278024 554.19
AP-200725M 07/16/2020 213 AMAZON-ROCKING CHAIR FIRST NATIONAL BANK 900092 072520-E.TOPPER 44.99
07/16/2020 214 AMAZON-ADDRESS LABELS, FIRST NATIONAL BANK 900092 072520-E.TOPPER 76.36
07/16/2020 215 AMAZON-ELECTRONIC KEYBOARD FIRST NATIONAL BANK 900092 072520-E.TOPPER 82.99
07/16/2020 216 AMAZON-GAMES, CARDS FIRST NATIONAL BANK 900092 072520-E.TOPPER 36.93
07/16/2020 217 AMAZON-SENSORY BALL FIRST NATIONAL BANK 900092 072520-E.TOPPER 14.99
07/16/2020 218 THERAPY SHOPPE-FIDGETS FIRST NATIONAL BANK 900092 072520-J.WEISS 105.61
07/16/2020 219 FOXY-S ICE CREAM-16 $5.00 GIFT FIRST NATIONAL BANK 900092 072520-J.WEISS 80.00
07/16/2020 220 ROSATIS-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00
07/16/2020 221 PARMA-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00
07/16/2020 222 STARBUCKS-SUMMER READING GIFT FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 20.00
07/16/2020 223 GRACE COFFEE-SUMMER READING FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 10.00
GJ-200731LB 08/02/2020 03 July 220 Deposits 1,216.44
TOTAL PERIOD 03 ACTIVITY 1,779.48 1,216.44
04 AP-200825M 08/19/2020 165 AMAZON-BOOKS, JUMPER CABLES, FIRST NATIONAL BANK 900093 082520-E.TOPPER 678.01
08/19/2020 166 AMAZON-ALEXA SPEAKER FIRST NATIONAL BANK 900093 082520-E.TOPPER 39.99
08/19/2020 167 AMAZON-SUPPLY CASE FIRST NATIONAL BANK 900093 082520-E.TOPPER 22.73
08/19/2020 168 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900093 082520-E_TOPPER 49.99
08/19/2020 169 DOLLAR TREE-SUMMER READING FIRST NATIONAL BANK 900093 082520-J.WEISS 12.50
08/19/2020 170 TARGET-SUMMER READING GIFT FIRST NATIONAL BANK 900093 082520-J.WEISS 25.00
GJ-200831LB 09/01/2020 05 Aug 2020 Deposits 4,708.14
TOTAL PERIOD 04 ACTIVITY 828.22 4,708.14
05 AP-200914 09/08/2020 01 BOOKS BAKER & TAYLOR 104920 2035371948 658.84
09/08/2020 02 BOOKS BAKER & TAYLOR 104920 2035383645 676.99
09/08/2020 03 BOOKS BAKER & TAYLOR 104920 2035405495 536.18
09/08/2020 04 BOOKS BAKER & TAYLOR 104920 2035418721 436.93
09/08/2020 05 BOOKS BAKER & TAYLOR 104920 2035422067 467.45
09/08/2020 06 BOOKS BAKER & TAYLOR 104920 2035428949 293.26
09/08/2020 07 BOOKS BAKER & TAYLOR 104920 20359395078 303.11
TOTAL PERIOD 05 ACTIVITY 3,372.76 0.00
06 AP-201012 10/06/2020 01 BOOKS BAKER & TAYLOR 104933 2035452893 616.27
10/06/2020 02 BOOKS BAKER & TAYLOR 104933 2035480910 50.86
10/06/2020 03 ANNUAL SUBSCRIPTION RENEWAL PROMOTION, INC. 104934 550082 588.00
AP-201025M 10/19/2020 219 CONSTANT CONTACT-ANNUAL FIRST NATIONAL BANK 900095 102520-E.TOPPER 588.00
GJ-201031LB 11/02/2020 06 Oct 2020 Deposits 1,686.00
TOTAL PERIOD 06 ACTIVITY 1,843.13 1,686.00
-- u-nu � x vv luruL VlLLL PAGE: 2
TIME: 16:30:14 GENERAL LEDGER ACTIVITY REPORT
ID: GL440000.WOW FOR FISCAL YEAR 2021
ACTIVITY THROUGH FISCAL PERIOD 08
PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT
82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS
08 AP-201214 12/07/2020 01 BOOKS BAKER & TAYLOR 104955 2035562347 31.50
12/07/2020 02 BOOKS BAKER & TAYLOR 104955 2035572750 39.12
AP-201225M 12/28/2020 177 AMAZON-SEED GEMS, FM FIRST NATIONAL BANK 900097 122520-E.TOPPER 127.83
12/28/2020 178 AMAZON-ZIPPER BAGS FIRST NATIONAL BANK 900097 122520-E.TOPPER 7.78
12/28/2020 179 AMAZON-HOT CHOCOLATE FIRST NATIONAL BANK 900097 122520-E.TO2PER 13.40
12/28/2020 180 DOLLAR TREE-POLAR EXPRESS FIRST NATIONAL BANK 900097 122520-J.WEISS 26.50
12/28/2020 181 DOLLAR TREE-POLAR EXPRESS FIRST NATIONAL BANK 900097 122520-J.WEISS 12.50
GJ-201231LB 01/04/2021 04 Dec 2020 Deposits 449.03
TOTAL PERIOD 08 ACTIVITY 258.63 449.03
TOTAL ACCOUNT ACTIVITY 8,129.71 8,416.68
ENDING BALANCE 49,731.26
GRAND TOTAL 0.00 49,731.26
TOTAL DIFFERENCE 0.00 49,731.26
YORKVILLE PUBLIC LIBRARY
)Agk4k FISCAL YEAR 2021 BUDGET REPORT
For the Month Ended December 31,2020
PUBLIC LIBRARY
fFucal Year d% t7Ye IS% J3% 11Y. 30% 3tl4b 67% Year-to-Date FISCAL YEAR 2021
ACCOUNT NU117BER DESCRIPTION May-20 Juno-30 Juh•-20 Augurs-20 September-20 Ocloher-i0 NovemM1rr-30 December-30 Totah BUDGET %ol Budgrt
LIBRARY OPERATIONS REVENUES
Tates
82-000-40-00-4000 PROPERTY TAXES - 351,569 27,832 1 31,873 298,065 18,644 8,900 - 736,883 739,047 99.71%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE - 393,438 31,146 35,669 333,562 20,864 9,960 - 824,640 822,953 100.21%
Inteu m"ernmental
82-000-41-004120 PERSONAL PROPERTY TAX 800 - 831 614 - 779 - 202 3,225 5,250 61.43%
82-000-41-00-4170 STATE GRANTS - - - - 21,151 - - - 2],151 20,000 105.76%
Fines&Forfeits
82-000-03-00-4330 LIBRARY FINES - 1,072 - 526 56 179 396 63 2,291 8,500 26.95%
Chargesfor Service
82400-44-004401 LIBRARY SUBSCRIPTION CARDS - 476 175 342 168 165 1,504 - 2,831 8,500 33.30%
82.00044-00-4422 COPY FEES - 3 - 325 7 362 36 389 1,121 3,800 29.51%
82-000-04-00-4439 PROGRAM FEES - - - - - 2 - 0.00%
Inm unva Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 203 142 136 103 102 148 100 93 1,027 8,959 11.46%
Miscellaneous
82-00048-00-4820 RENTALINCOME - - - - - - - - - 1,750 0.00%
82-00048-004850 MISCELLANEOUS INCOME - 324 - - 50 1 - - 374 2,000 18.72%
Other Financing Sources
82-000-09-00-0901 TRANSFER FROM GENERAL 5,911 1,911 2,244 1,911 1,911 2,244 992 1 979 18,104 26,584 68.10%
TOTAL REVENUES:LIBRARY 6,914 748,934 62,364 1 71,363 655,073 43,388 21,889 1,726 1,611,649 1,647,343 97.83%
LIBRARY OPERATIONS EXPENDITURES
Salaries&ft es
82-820-50-00-5010 SALARIES&WAGES 31,602 21,068 21,068 21,069 21.068 34,224 21,7001476
209,577 289,742 72.33%
82-820-50-00-5015 PART-TIME SALARIES 19,929 9,261 9,829 10,986 10,505 17,780 11,605 101,957 190,000 53.66%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,547 2,370 2,370 2,370 2,370 3,840 2,441 23,544 32,779 71.83%
82-820-52-00-5214 FICA CONTRIBUTION 3,886 2,264 2,307 2,396 2,359 3,922 2,491 23,399 35,952 65.08%
82-820-52-00-5216 GROUP HEALTH INSURANCE 10,625 9,593 9,007 4,655 4,655 3,828 4,492 51,624 76,764 67.25%
82-820-52-00-5222 GROUP LIFE INSURANCE 29 29 29 29 29 58 - 232 387 59.84%
92-820-52-00-5223 DENTAL INSURANCE 527 527 396 527 527 527 527 4,084 6,322 64.60%
82-820-52-00-5224 VISION INSURANCE 169 84 84 84 84 84 - 84 675 1,012 66.66%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 333 - 333 - - 333 - - 999 750 133.16%
82-820-52-00-5231 LIABILITY INSURANCE 5,578 1,911 1,911 1,911 1,911 1,911 992 979 17,105 25,834 66.21%
Coni-anal Services
82-820-54-00.5412 TRAINING&CONFERENCES - - - - - - - - - 3,000 0.00%
82-820-54-00.5415 TRAVEL&LODGING - - - - - - - - - 1,500 0.00%
82-820-54-00-5426 PUBLISHING&ADVERTISING - 228 567 35 - - - - 830 2,500 33.20%
82-820-54-00-5440 TELECOMMUNICATIONS - - 609 420 4,127 421 420 419 6,416 7,200 89.11%
82-820-54-00-5452 POSTAGE&SHIPPING - - 7 5 239 20 16 IS 302 750 40.29%
82-820-54-00-5460 DUES&SUBSCRIPTIONS 593 185 248 51 284 3,033 2,997 1,674 9,065 11,000 82.41%
82-820-54-00-5462 PROFESSIONAL SERVICES 3,865 1,442 1,771 210 4,511 288 3,680 905 16,671 40,000 41.68%
82-820-54-00-5466 LEGAL SERVICES - - - 338 - - - - 338 3,000 11.25%
82-820-54-00-5468 AUTOMATION 2,366 - 4,105 503 - 3,801 - 413 11,189 20,000 55.94%
YORKVILLE PUBLIC LIBRARY
)4�4* FISCAL YEAR 2021 BUDGET REPORT
For the Month Ended December 31,2020
PUBLIC LIBRARY
%ofF,.-IYeor 8% 17% 25% 33% 42% 50% 58% 6711 Year-to-Date FISCAL YEAR 2021
ACCOUNT NUMBER DESCRIPTION May-20 J-20 Juh�-20 August-20 September-20 October-20 N.,ember-20 December-20 Tatc4 BUDGET %of Sudget
82-820-54-00-5480 UTILITIES - - 600 1 1,281 735 1,124 1,213 1,465 6,418 11,798 54.40%
82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - 2,195 462 4,277 6,738 1,120 - 14,792 50,000 29.58
82-820-54-00-5498 PAYING AGENT FEES - 1,100 589 - - - - - 1,689 1,700 99.32%
s0 lies
82-820-56-00-5610 OFFICE SUPPLIES - 311 69 144 438 587 1,119 596 3,264 8,000 40.80%
82-820-56-00-5620 OPERATING SUPPLIES - 78 - 152 690 39 18 3,200 4,177 4,000 104.43%
82-820-56-00-5621 CUSTODIAL SUPPLIES - 895 1,028 306 1,636 49 - 410 4,323 7,000 61.76%
82-820-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE _ _ _ _ 37 _ 207 _ 244 2,000 12.20%
82-820-56-00-5671 LIBRARY PROGRAMMING - - 55 - 81 - 276 - 411 2,000 20.55%
82-820-56-00-5675 EMPLOYEE RECOGNITION - - - - - - 45 - 45 300 15,00%
82-820-56-00-5685 DVD'S - - - - - - - - - 500 0.00%
82-820-56-00-5686 BOOKS - - 106 - - - 259 - 365 1,500 24.34%
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT - - - - - - - 75,000 75,000 75,000 100.00%
82.820-84-00-8050 INTEREST PAYMENT - 10,119 - - - - 20,238 20,238 100.00%
2013 Refundin B-d
82-820-99-00-8000 PRINCIPAL PAYMENT - - - - - - - 610,000 610,000 610,000 100.00%
82-820-99-00-8050 INTEREST PAYMENT - 60,925 - - - - - 60,925 121,850 121,850 100.00%
TOTAL FUND REVENUES 6,914 748,934 62,364 71,363 655,073 43,388 21,889 1,726 1,611,649 1,647,343 97.83%
TOTAL FUND EXPENDITURES -
83,048 122,390 59,284 47,931 60,563 82,605 55,617 829,383 1,340,820 1,664,378 80.56%
FUND SURPLUS(DEFICIT) (76,134) 626,544 3,080 23,431 594,510 (39,218) (33,728) (827,657) 270,829 (17,035)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 3,500 1,500 7,900 17,900 16,050 15,550 3,050 ]14
74,950 50,000 149.90%
84-000-45-00-4500 INVESTMENT EARNINGS 16 15 17 14 17 20 15 128 500 25.53%
84-000-48-00-4850 MISCELLANEOUS INCOME - 26 - - - _ _ 26 - 0.00%
TOTAL REVENUES:LIBRARY CAPITAL 3,516 1,541 7,917 17,914 16,067 15,570 3,065 75,104 50,500 148.72%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - _ _ _ _ _ _ - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT&SOFI VARE - 1,326 - - - 50 1,650 4,892 7,919 15.000 52.79%
84-840-56-00.5683 AUDIO BOOKS - 155 271 40 190 225 787 307 1,975 3,500 56.44%
84-840-56-00-5684 COMPACT DISCS&OTHER MUSIC - 16 - - 14 10 - 41 81 500 16.19%
84-840-56-00-5685 DVD'S - 420 361 25 239 255 - 186 1,486 3,000 49.54%
84-840-56.00-5686 BOOKS - 1.046 404 2,999 - 3,331 5,078 7,128 19,985 1 50,000 39.97%
TOTAL FUND REVENUES 3,516 1,541 7,917 17,914 16,067 15,570 3,065 9,514 75,104 50,500 148.72%
TOTAL FUND EXPENDITURES - 2,963 1,036 3,064 443 3,871 7,515 12,554 31,446 75,500 41.65%
FUND SURPLUS(DEFICIT) 3,516 (1,422) 6,880 14,851 15,624 11,699 (4,450) (3,041) 43,657 (25,000)
2
YORKVILLE PUBLIC LIBRARY
PUBLIC Ltf3RARY CASH STATEMENT
As of December 31, 2020
FISCAL YEAR 2021
May June July August September October November December January February March April
2020 2020 2020 2020 2020 2020 2020 2020 2021 2021 2021 2021
Library Operations Old Second S 321,123 S 629,168 $ 588,982 $ 575,506 S 874,784 S 839,655 S 801,304 $ 644,730
Building Old Second 123,389 123,967 123,713 120,664 146,038 158,237 ]66,287 156,796
Development Fees
Library Operations IMET" 4,126 4,126 4,126 4,126 4,126 4,126 4,126 4,126
Library Operations Illinois Funds 236,679 236,766 236,816 236,848 258,024 258,046 258,066 258,086
Total: S 685,315 S 994,026 $ 953,637 S 937,144 S 1,282,972 S 1,260,064 S 1,229,782 S 1,063,738 S
'Restricted
PAYROLL
1sT PAY PERIOD $ 19,794 S 17,836 $ 17,494 $ 18,360 $ 17,830 S 21,421 S 19,389 $ 39,288
2ND PAY PERIOD 19,653 17,277 18,230 18,459 18,622 19,130 18,848 18,566
3RD PAY PERIOD 19,667 - - - - 12,214 - _
Total S 59,113 S 35,113 S 35,724 S 36,819 S 36,452 S 52,765 S 38,237 S 57,854 S - S - S - S -
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES,EXPENDITURES AND TRANSFERS
For the Month Ended December 31,2020
PUBLIC LIBRARYY Fiscal Year 2020
December YTD %of FY 2021 For the Month Ended December 31,2019
Actual Actual Budget Budget YTD Actual %Change
LIBRARY OPERATIONS FUND(82)
Revenues
Property Taxes $ - $ 1,561,523 100.0% $ 1,562,000 $ 1,497,431 4.28%
Intergovernmental
Personal Property Replacement Tax $ 202 $ 3,225 61.4% $ 5,250 $ 4,176 -22.77%
State Grants - 21,151 105.8% 20,000 21,151 0.00%
Total Intergovernmental $ 202 $ 24,376 96.5% $ 25,250 $ 25,327 -3.75%.
Library Fines $ 63 $ 2,291 26.9% $ 8,500 $ 5,378 -57.41%
Charges for Services
Library Subscription Cards $ - $ 2,831 33.3% $ 8,500 $ 6,009 -52.89%.
Copy Fees 389 1,121 29.5% 3,800 2,554 -56.09%
Program Fees - 2 0.0% - 58 -96.57%
Total Charges for Services $ 389 $ 3,954 32.1% $ 12,300 $ 8,621 -54.14%
Investment Earnings $ 93 $ 1,027 11.5% $ 8,959 $ 12,979 -92.09%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements $ - $ - 0.0% $ - $ - 0.00%
Rental Income - 0.0% 1,750 1,100 -100.00%
Miscellaneous Income - 374 18.7% 2,000 2,472 -84.86%
Transfers In 979 18,104 68.1% 26,584 16,984 6.59%
Total Miscellaneous&Transfers $ 979 $ 18,478 60.9% $ 30,334 $ 20,556 -10.11%
Total Revenues and Transfers $ 1,726 $ 1,611,649 97.8% $ 1,647,343 $ 1,570,293 2.63%
Expenditures
LibraryLibra�Operations $ 829.383 $ 1,340,820 80.6% $ 1.664,378 $ 1,310,697 2.30%
50 Salaries 49,842 311,533 64.9% 479,742 303,660 2.59%
52 Benefits 14,400 121,661 67.7% 179,800 113,121 7.55%
54 Contractual Services 4,891 67,709 44.4% 152,448 85,001 -20.34%
56 Supplies 4,207 12,829 50.7% 25,300 11,903 7.78%
99 Debt Service 756,044 827,088 100.0% 827,088 797,013 3.77%
Total Expenditures and Transfers $ 829,383 $ 1,340,820 80.6% S 1,664,378 $ 1,310,697 2.30%
Surplus(Deficit) $ (827,657) $ 270,829 $ (17,035) $ 259,595
* December represents 67%offrscal year 2021
Director's Report December 2020
summary-
New water heater installed = No more brown water!!!
We had a faucet leak in first floor women's bathroom. When the plumber came out to replace a
cartridge the brass fitting broke, so they had to order a new faucet.
RJ O'Neil was out to do preventative maintenance on Monday 1/4/2021.They said we have some cracks
in a burner and they used an igniter we had on hand to replace a bad one everything else looked ok.
ThyssenKrupp was here to do elevator maintenance.
Week of 12/25 the gates to the courtyards failed to make the electromagnetic connections that keeps
them closed. Troubleshooting: tried new battery and flipping breaker. We reached out to the city to
send someone over to troubleshoot the issue. He was here the next morning. A new power circuit
board was ordered.
Website was down Sunday 12/27 pm- Monday12/28 at 2:15. Thank you to Russ,who got it back for us.
ICN said IP changed a bit so the DNS had t be reset.
Our children's,teens, and adult winter reading program kicked off on Jan 4 and runs until Feb 26. "Be
the Change" is the theme this year. Instead of issuing prizes for participating, we will be challenging our
patrons to read a total of 20,000 minutes. If we meet that challenge,the Friends of the Library have
agreed to donate$100 to the Kendall County Community Food Pantry on behalf of the YPL reading
community. We are focusing this winter on giving back and saying thank you to our community. We
also have many activities and programs planned during our MLK day celebration.
The Friends of the Library are optimistic about the ability to do a fall book sale, so we are now accepting
donations.
Staff have recently started sending welcome letters and Library information to people who have
recently purchased homes withing the city limits.
Circulation staff are scheduled to get deputized for continuing to do voters registration.
We have had someone reach out to us about facilitating a "Girls Who Code" program and we are in
contact with her about getting that set up virtually.
Managers met together and then with Weblinx to discuss our website redesign. We looked at many sites
about what we did and did not like.
Shelley spoke with a reporter from the Kendall County Record about the director resigning her position.
Folks are wanting more access to library facilities. We are all patiently waiting for Tier 2 before granting
access to the meeting room, study rooms,genealogy room and quiet reading room.
The Yorkville Police Department reached out to us to utilize our meeting room on March 16 to host a
blood drive. To control social distancing,they will be scheduling appointments.
Children's Programs:
9 programs with 136 attending(3 book clubs, 3 story times, Polar Express, Zoom Bingo, Read w Rusty)
10 passive programs with 186 attending(4 crafts-to-go, window art, 3 virtual 3-D printing, 3 virtual
story times)
3 Teen programs with 7 attending(book club &TAG)
2 passive teen programs with 20 attending (craft-to-go)
Adult Programs:
5 programs with 73 attending
12/1 Threads Zoom- 6 12/3 Cultivating Mental Heatlh Zoom- 6
12/8 Legond ofStl Micholas Zoom-47 12/17 Men's Book Club-7
12/29 Creative Writing Zoom-7
Meeting Room Usage: Rentals-0 ; Library use- 11
Museum pass: 1
Proctored tests:0
Volunteers- Friends of the Library are operating the Lobby book sale and have been contiunuing to
index the KCR Obits and clean shelves.
YORKVILLE STATISTICS FOR FY21 PrairieCat
Items to
Reciproc
Items al
Items borrowe Borrower
All checkout lent to d from s
Transacti web s+ checkout all holds holds other other atYorkvill Items Patrons
ons renewals renewals s renewals placed filled checkins libraries libraries a added added
MAY 641 0 24 13 11 0 0 617 0 0 0 413 10
JUNE 7,303 128 2,095 1,967 128 528 1,756 2,924 96 275 31 269 12
JUL 10,324 457 4,704 4,451 253 285 2,110 3,224 814 1,548 97 324 34
AUG 12,723 744 5,498 5,321 177 381 2,005 4,839 698 1,547 241 313 46
SEP 12,163 796 5,469 5,258 211 348 2,111 4,235 732 1,618 178 388 53
OCT 12,824 1125 5,626 5,383 243 329 2,093 4,776 728 1,670 217 327 67
NOV 12,160 776 5,372 5,103 269 271 2,036 4,481680 1,522 297 444 37
DEC 11,403 843 5,137 4,711 426 314 1,732 4,220 661 1,308 329 309 27
JAN
FEB
MAR
APR
Totals
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 0 0 01 0 92 801 52 1210 4801 330 0 0 0
JUN 0 0 0 0 45 63 45 1133 436 328 1 0 0
JUL 51 24 5 42 45 77 37 923 506 301 0 10 7
AUG 283 154 3 21 36 51 32 923 468 280 1 10 4
SEP 121 23 2 15 23 75 29 787 421 257 0 12 7
OCT 32 50 1 2 25 83 33 797 451 273 1 13 9
NOV 59 19 0 0 28 63 31 813 438 293 0 14 4
DEC 0 0 1 1 42 79 32 773 443 278 01 9 20
JAN
FEB
MAR
APR
Totals
FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
PATRON DOOR COUNT 0 0 1300 3131 3491 3510 3052 2600
CURBSIDE PATRONS 471 105 72 70 76 53 49
NUMBER OF CHILDREN'S PROGRAMS 2 3 2 7q32
8 7 9
CHILDREN'S ROGRAM ATTENDANCE 25 8 20 36121 90 136
NUMBER OF CHILDREN'S PASSIVE PROGRAMS 5 5 10 1210 14 10
CHILDREN'S PASSIVE PROGRAM ATTENDANCE 803 676 843 680460 437 186
NUMBER OF YA PROGRAMS 1 1 1 3 2 3
YA PROGRAM ATTENDANCE 1 1 4 23 10 7
NUMBER OF YA PASSIVE PROGRAMS 1 1 1 1 1 2
YA PASSIVE PROGRAM ATTENDANCE 4 1 0 0 0 20
YOUTH SUMMER/WINTER READING 72
NUMBER OF ADULT PROGRAMS 4 4 4 4 4 4 5 5
ADULT PROGRAM ATTENDANCE 46 46 46 45 43 43 40 73
NUMBER OF ADULT PASSIVE PROGRAMS
ADULT PASSIVE PROGRAM ATTENDANCE
ADULT SUMMER/WINTER READING 33
YOUTH COMPUTER SESSIONS 22 17 33 78 18 18
ADULT COMPUTER SESSIONS 140 201 170 217 169 169
FRIENDS VOLUNTEER HOURS 13 10 31 13 19 48 40
IPLAR NOTES:COUNT LIVE VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE
COUNT VIEWS OF RECORDED VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE
SYSERCO
Proposal
December 10, 2020
Mr. Russ Walter
Re: Yorkville Public Library Compass and ACM Upgrade
Syserco Midwest Inc. is pleased to present the following proposed pricing and associated scope of work
for the installation of an Alerton Ascent DDC Control System for Yorkville Public Library in accordance
with the Scope of Work outlined below. Syserco Midwest Inc. will provide design, installation,
programming and startup of an Alerton Ascent DDC Control System for the following:
Scope: Replace 1 Obsolete BCM Array
• Provide new install (1) new Alerton Control Module (data sheet attached)
• Provide(1) 64 device license
• Back up all databases after completion
Compass Upgrade
• Provide and set up new Dell workstation
• Upgrade Envision for BacTalk to Compass Medium software package
• Transfer all system graphics, programs, and databases
• Verify system operation for trends, alarms, and schedules
• Backup all databases after completion
Cost: $20,843.00
Assumptions/Clarifications:
1. Lighting Controls System and/or any equipment specified to be integrated to the BAS are to be
supplied with appropriate BAC-Net MS/TP Open Protocol translator for integration to Alerton BAS.
2. Smart Breaker Panel specified to be integrated to the BAS is to be supplied with appropriate ModBus
RTU interface for integration to Alerton BAS.
3. Programming, startup, and commissioning of the Lighting Control System by others.
4. VAV/CAV box controllers to be field installed at and mounted inside enclosures supplied by Terminal
Box Manufacturer.
5. Standard Syserco temperature sensors, humidity sensors, pressure sensors or transmitters, relays,
differential pressure sensors, water flow meter, water flow switches, valves and valve actuators and
damper actuators will be provided.
6. Ethernet Connectivity to all"Global'controllers to be provided by others prior to startup activities.
7. All concealed tubing is FR Poly. Exposed tubing is hard copper or poly in conduit.
8. All wiring in 100% conduit.
9. 3rd party Commissioning Assistance of maximum of 24 technician hours.
10. A one year warranty from date of system acceptance is included.
11. Syserco will use Div. 23 duct and/or hangers and Div. 26 conduit racks to support BAS conduit.
Exclusions: We specifically exclude all work not included in our Scope of Work above, including, but not
limited to the following:
Converting Your Data into Knowledge and Savings""
Syserco Midwest Inc. 1 5019 Chose Avenue I Downers Grove,IL 60515
ALEFTMN'
AUTHORIZED DEALER
SYSIE i RC,0
,
1. Commissioning Agent/Validation support is specifically excluded except as noted above. All testing
scripts are to be developed and provided by a 3rd Party Commissioning Agent.
2. All control wiring and/or installation of"ship loose" not directly connected to Alerton hardware or
Alerton communications network is excluded unless noted above.
3. Automatic Control Dampers shall be supplied/installed by Mechanical Contractor.
4. BIM modeling is excluded.
5. Building or Utility or sub metering. Metering and monitoring is excluded.
6. HVAC, Plumbing, lighting and plug-load power use is excluded since it not shown on mechanical
plans.
7. Domestic or Irrigation Water Metering, monitoring is excluded.
8. Trenching is excluded
9. Sequence of Operations development is excluded.
10. Coring is excluded.
11. 120V Power to all control and transformer panels is by Division 26.
12. Smoke detectors supplied, installed, powered, controlled, and interlocked to mechanical equipment
by others.
13. Any work associated with the fire alarm system or life safety system including combination SPF,
fire/smoke dampers, actuators, annunciators, associated wiring, alarm points, programming and life
safety testing or any work associated with smoke control is excluded.
14. Firefighters control panel is excluded.
15. All gauges, thermometers and other indicating devices supplied, installed, tubed by others.
16. Roof Penetrations, flashing, roof repair/patching and Wall/Floor cutting/patching/painting is excluded.
17. Motor Starters and their installation are excluded.
18. Light Switches, Light Panels and associated Wiring are excluded.
19. The installation of all plumbing/inline devices and related items is excluded.
20. Cost for permits is excluded. If permits are needed they are to be procured by owner.
21. Overtime is excluded.
Terms and Conditions: This quotation is subject to acceptance within 45 calendar days and to all the
terms and conditions contained below.
1. Syserco's quotation specifically excludes any"Pre-Payment" or"Early Payment" discounts. If
contractor plans on enforcing any discount clause, the appropriate amount to offset any discount
percentage is to be added to Syserco's final contract value.
2. Syserco's quotation is based upon a 10% initial Mobilization/Engineering Fee.
3. This proposal will constitute the Scope of Work under Client's contract with Syserco Inc.
4. A joint-check agreement is required between Syserco Inc. and Client unless Client has previously
established satisfactory credit with Syserco Inc. Credit ratings are based solely on Syserco Inc.'s
methods for determining credit worthiness and may change to reflect recent credit history.
5. Syserco is bondable, however the cost of bonds is not included and if required, shall be an additional
expense to Client.
6. No work will commence on project, including engineering submittals until receipt of mutually
agreeable contract that shall include, but not be limited to satisfactory progress payments, no special
or limited consequential damages and all other terms no less favorable than the Contractor has with
the owner.
I appreciate the opportunity to provide you with this proposal and look forward to our future involvement
on this project. If you have any questions or additional requests, please do not hesitate to call me at
331-219-8011
Sincerely,
Peter Conrad
Syserco Midwest Inc.
Converting Your Data into Knowledge and Savings'
/ALEFTi'GN' Page 2 of 2
AUTHOR12C0 OCALER
Dixie Debord
From: Michael Banish <mbanish@SOUNDINC.com>
Sent: Monday, November 9, 2020 10:26 AM
To: Elisa Topper
Cc: Michael Banish; Security Dispatch
Subject: Camera System - Yorkville Library-- Follow Up
Attachments: Sound Inc.Yorkville Library- Security System Upgrades Proposal_1-7-20.pdf
Elisa,
I hope all is well and you have been able to stay safe.
Last we spoke I send over a proposal for some budget upgrade options for your access control, intrusion and camera
surveillance systems.
Last we spoke your board was going to discuss the upgrades after the next fiscal year. I cannot remember if your fiscal
year is calendar year or not.
I can add an inspection to your maintenance contract and check all your field devices however, your access control &
burglar alarm system is end-of-life and parts are becoming hard to come by.
Let me know your thoughts? I am more than happy to help in any way I can!
Sincerely,
Michael Banish
Senior Account Executive
P: 630.369.2900 1 M: 630.885.3377
--_ _ _ _sound
-_= incorporated
ffinm
To sign up for our webinar series covering the latest in technologies please click here.
From: Elisa Topper<elisa.topper@yorkvi Ile.lib.i1.us>
Sent:Thursday, November 5, 2020 3:42 PM
To: Security Dispatch <SecuritvDispatch@SOUNDINC.com>
Subject: RE: Camera System -Yorkville Library
Yes, please quote.
Elisa Topper
From:Security Dispatch <SecuritvDispatch@SOUNDINC.com>
Sent:Thursday, November 5, 2020 3:26 PM
To: Elisa Topper<elisa.topper@vorkville.lib.il.us>
Subject: Camera System -Yorkville Library
Hi Elisa,
----_=incorporared
PROPOSAL
January 7, 2020
Elisa R.Topper Phone: 630.553.4354 ext. 117
Library Director E-Mail: Elisa.topper@vorkville.lib.il.us
902 Game Farm Road
Yorkville, 11 60560
Project: Security System Upgrades
Subject: Security Proposal
Dear Mrs. Topper,
Thank you for allowing Sound Incorporated the opportunity to provide you with a proposal for
the Security System for the Yorkville Library. We have made every effort to be complete and
thorough in our proposal which is based on the information we have discussed during our site
meeting about the upgrades. Please keep in mind that we have worked with our suppliers and
manufacturers and valued engineered the system to fit the size and scope of work of the
system.
Enclosed please find Sound Incorporated's proposal package which includes the following
documents:
1. Total Investment
2. List of equipment
3. Warranty
4. Clarifications
5. Terms
Our team of professionals is looking forward to working with you. After you have reviewed our
proposal, we would like to have an opportunity to sit down with you and review our scope of
work and design of the system.
Should you have any questions, please contact me at (630) 369-2900 extension 3181.
Sincerely,
SOUND INCORPORATED
Michael Banish
Senior Account Executive
Yorkville Library-Security System Upgrades 1 of 7
--_ _-incorporated
PROPOSAL
Total Investment
For
Yorkville Library-Security System Upgrades
Access Control System Upgrade/ Replacement $ 18,000.00
Accept Decline
Burglar Alarm/ Intrusion System Upgrade/ Replacement $ 6,000.00*
Accept Decline
Camera Surveillance System Upgrade/ Replacement $ 12,500.00
Accept Decline
*Additional paper work/agreement documents are required to be signed prior to the commencement of the
Maintenance Agreement.
IP Camera upgrades— Unit Pricing
The following are costs associated with replacing existing analog cameras with new IP, 1080P
camera domes.
This following cost include; removing the existing analog camera, installing the new IP, 1080P
dome camera, IP over Coax convertors (this allows the ability to reuse the existing cable without
having to pull new network cable) and programming.
Interior Camera $ 1,600.00 each
Exterior Camera $ 1,750.00 each
Yorkville Library-Security System Upgrades 2 of 7
- -=sound
inoorporared
PROPOSAL
The following equipment shall be furnished and installed:
Access Control Upgrade/ replacement
1 Labor Download if possible existing data base/configuration and card
holder information and load into new software.
1 S2-NB16-E2R-WM Includes 16 portal license and 1 ACM blade in wall mount enclosure
with 6 available expansion slots.
1 Labor Rewire existing system and transfer over to new wall mount
security system controller
5 S2-ACM Access control application extension blade with support for 2 OSDP
or 2 Wiegand readers, 4 inputs and 4 outputs.
12 S2-R11320-05TB 13.56MHz and 125kHz support for Mifare/DESFire EV1 Open
Encoding, HID Proximity, LenelProx, and ProxLite credentials.
Bluetooth Low Energy for future Lenel BlueDiamond Mobile
smartphone credential support. Connects to access panel via
Wiegand or OSDP with Secure Channel encryption support.
Terminal Block connection, Black.
Burglar Alarm/ Intrusion System
1 VISTA-128BPT Commercial Intrusion Alarm Panel
1 6160 Keypad
1 467 Battery
1 WAVE2 Siren
7 4208U 8-Zone Expander Module
1 Labor Rewire existing Intrusion Devices; (32) motion detectors & (16)
contacts to the new panel for monitoring.
1 Stock GSM Radio
Camera Surveillance System Upgrade/ Replacement to IP/Hybrid
Unit
1 BP12TV3C Bundled PowerPro 12TB 32 CV 20/20 CV PRO Hybrid Channels
includes 12TB storage capacity Intel Xeon; 16GB RAM; Windows 10
IOT; 3 Year Basic Warranty and software updates included.
NOTE: 321080p-25%growth - 10FPS-50%based motion recording
1 Labor Clean up rack, disconnect old DVR's, extend cable to new hybrid
NVR and dress.
UNIT Prices for Camera replacement
Interior Camera
1 AXIS P3225-V MKII Day/night fixed dome with support for WDR— Forensic Capture and
Lightfinder. Discreet, dust and IK08 vandal-resistant indoor casing.
Yorkville Library-Security System Upgrades 3 of 7
-= - sound
= ---incorporared
PROPOSAL
Varifocal 3-10.5 mm P-Iris lens, remote focus and zoom. Multiple,
individually configurable H.264 and Motion JPEG streams. HDTV
1080p at 30 fps with WDR, and up to 60 fps with WDR disabled.
Axis' Zipstream technology for reduced bandwidth and storage
needs. Video motion detection and active tampering alarm.
Memory card slot for optional local video storage. Power over
Ethernet. Midspan not included. Includes mounting bracket for
wall/ceiling or junction boxes.
Exterior Camera
1 AXIS P3225-VE MKII Day/night fixed dome with support for WDR— Forensic Capture and
Lightfinder. IK10 vandal-resistant outdoor casing. Varifocal 3-10.5
mm P-Iris lens, remote focus and zoom. Multiple, individually
configurable H.264 and Motion JPEG streams. HDTV 1080p at 30 fps
with WDR, and up to 60 fps with WDR disabled. Axis' Zipstream
technology for reduced bandwidth and storage needs. Video
motion detection and active tampering alarm. Memory card slot for
optional local video storage. Power over Ethernet. Midspan not
included. Includes mounting bracket for wall/ceiling or junction
boxes.
Coax/IP Convertors
1 Vi2401A 1-port Ethernet Extender over coax
1 Vi2400A 1-port Ethernet Extender over coax-- MINI --
1 Vi2201 PoE + Midspan
Warranty and Maintenance
The equipment furnished and installed by Sound Inc. under this proposal shall be warranted for
one (1) year. Batteries both internal and external, used for system power back up are
consumables, and are not covered by warranty. The normal working life is two years and they
should be replaced on a two-year schedule.
Sound Incorporated offers an extended Warranty and Maintenance plan to cover all labor and
equipment for service calls during years 2—5 for your systems.This plan will be based on your
requirements.
Yorkville Library-Security System Upgrades 4 of 7
-_=sound
incorporated
PROPOSAL
Clarifications
The following are Clarification points to be addressed to assume proposal as a complete
package.
• All work to be completed during normal business hours (7:OOAM to 3:30PM, Monday
thru Friday excluding holidays)
• Please allow 4-6 weeks for equipment, engineering, scheduling and coordination.
• Sound Inc will need free access to all areas related to the work.
• The proposal does not include any raceway, conduit, sleeves, coring, back boxes or 120
VAC power, where required.
• All painting and patching, if required, done by others.
• All card reader data entry by others.
• All issuance of badges by others.
• Fire Alarm contractor is to supply us the necessary points to interface the security
system with the fire alarm system. These points must be provided at our panel
locations.
• Owner to provide all the necessary IP addresses for the network devices.
• All Servers, PCs require a minimum of Microsoft Windows 10 operating system.
• Should any existing equipment, or communications media (i.e. cables, fiber optics, etc.)
be used on this contract Sound Incorporated does not warrant the operation of said
equipment, and as such should any faults be found with existing equipment, we reserve
the right to make additional charges to rectify such faults. All such faults will be
reported to the client prior to rectification.
• Surge Suppressors are required to be working and in place for system components
where applicable.
• Thermal management by owner as required for air flow on proposed equipment.
• Due to the volatile market, this proposal can only be valid for a maximum of sixty days
and may be subject to cost adjustment resulting from manufacture component
shortages, international production crises, market equipment values, etc...
• Drawings not included.
• Owner to provide us with a list of contacts, phone numbers and e-mail addresses for the
individuals that will be involved in the project and training session. One up to two-hour
training class has been allocated. Any supplemental training will require additional cost,
of which is not included in this proposal.
Terms
30% due upon order acknowledgement, 30% due upon equipment delivery, 30% due upon
completion, 10%due upon acceptance.
***Leasing Options Available***
Yorkville Library- Security System Upgrades 5 of 7
---_�ncorporared
PROPOSAL
TERMS AND CONDITIONS
1. Creation of a Security Interest.
Until such time as Buyer has paid the agreed purchase price. Seller hereby retains and Buyer hereby grants a purchase
money security interest in the described equipment. In connection therewith, Buyer agrees to execute all instruments
(including financing statements) deemed necessary by Seller under applicable law to establish, maintain and continue
perfected Seller's purchase money security interest in the equipment or otherwise protect its rights in and to said
equipment. Buyer hereby authorizes Seller as its attorney-in-fact to execute and file, on Buyer's behalf, any such UCC
Financing Statement.
2. Limitation and Exclusion of Warranties.
Seller Hereby warrants the described equipment against defective parts for a period of one (1) year from the date of
installation and warrants that the installation of said equipment shall be performed in a workmanlike manner. Buyer's
exclusive remedy under these warranties shall be the repair and replacement by Seller at Seller's expense of
nonconforming equipment of parts thereof.
The Warranty does not extend to any equipment which has been (1) subject to misuse, neglect, accident or abuse, (b)
damaged by acts of God, exposure to elements of weather, inadequate or surplus utility power, power surges, insufficient
heating/ventilating/air conditioning (HVAC), HVAC failure or causes other than ordinary use(It is the buyers responsibility
to regulate and filter any and all necessary power requirements and to supply and maintain a static free environment to
insure system integrity), (c) wired, repaired or altered by anyone other than Seller without Seller's express and prior
approval, (d) improperly installed by someone other than Seller, its subcontractors or affiliates, (e) used in violation of
instructions furnished by Seller. In no event shall Seller be liable for consequential or incidental damages arising out of a
breach of any warranty or any other provision contained herein.Seller may suspend warranty work if the purchase price is
not paid in full when due and shall not be required to recommence warranty work until all obligations of Buyer under this
Agreement are satisfied in full; provided, however,that nothing hereunder shall extend in the warranty period beyond one
(1)year from the date of installation.
THIS WARRANTY IS THE ONLY WARRANTY GIVEN BY SELLER, AND ALL OTHER WARRANTIES EXPRESS OR
IMPLIED ARE EXCLUDED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR ANY IMPLIED
WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE. THERE ARE NO WARRANTIES WHICH EXTEND
BEYOND THE FACE HEREOF.
3. Waiver,Amendment,Notice,Termination.
Any waiver of rights hereunder or any amendment or requirement of notice or termination hereof shall not be effective
unless made in writing and signed by the party against whom such waiver, amendment, notice or termination is sought to
be enforced.
4. Risk of Loss.
Upon identification of the described equipment to the contract, Buyer shall bear the risk of loss and it shall remain on Buyer
regardless of any breach by Seller of any provisions hereof.
5. Tax Obligation.
Buyer will pay promptly when due all taxes, assessments and other charges levied or assessed by any governments or
governmental agency upon the sale of the described equipment.
6. Assignment.
Buyer may not delegate its performance or assign its rights under this Agreement except upon the express written consent
of Seller which consent may be withheld in Seller's sole discretion.
7. Benefit.
This Agreement shall be binding upon,shall inure to the benefit of,and shall be enforceable by,each of the parties hereto,
its successors and assigns.
8.Limitation of Liability
Client understands that:a)Sound is not an insurer of Client's property or the personal safety of persons at said location b)
Client will provide any insurance on said location and its contents c)the amount Client pays to Sound is based solely on
the value of the system and service Sound provides and not on the value of Client's location or its contents d) security
systems, alarm systems and Sound monitoring may not always operate properly for various reasons e) it is difficult to
determine in advance the value of Client's property that might be lost, stolen or destroyed if the system or Sound service
fails to operate properly f) it is difficult to determine how fast the police, fire department or others would respond to an
alarm signal g) it is difficult to determine what portion, if any, of any property loss, personal injury or death would be
proximately caused by Sound's failure to perform,negligence,or a failure of the system.
Therefore, Client agrees that,even if a court decided that a failure of the system,Sound's negligence,monitoring,repair or
service caused or allowed any harm of damage,whether property damage, personal injury or death to Client or anyone at
Client's location, Sound's liability shall be limited to six (6) times the monthly service fee, and this shall be Client's only
remedy,regardless of what legal theory is used to determine that Sound was liable for the injury of loss.
9.Third Party Indemnification and Subrogation
If anyone other that Client asks Sound to pay for any harm and/or damages,including property damage, personal injury or
death, connected with or resulting from a) a failure of the security/alarm services b) Sound's negligence c) any other
improper or careless activity of Sound in providing the system or services or d)a claim for indemnification or contribution,
Client will repay to Sound any amount which a court orders Sound to pay or which Sound reasonably agrees to pay and
amount of Sound's reasonable attorney's fees and any other losses and costs that Sound may incur in connection with the
harm and/or damages. Client's obligation to repay Sound for such harm and/or damages shall not apply if the harm and/or
damages occurs while one of Sound's employees or subcontractors is in or about said location, and such harm and/or
damages is solely caused by the employee or subcontractor. Unless prohibited by Client's insurance policy, Client agrees
Yorkville Library-Security System Upgrades 6 of 7
=SOURd
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PROPOSAL
to release Sound from any claims of parties suing through Client's authority or in Client's name,such as Client's insurance
company,and Client agrees to defend Sound against such claim.Client will notify its insurance company of this release.
10. Construction
This writing constitutes the final expression of the agreement between the parties and is intended as a complete
statement of the terms of the agreement. No course of prior dealings between the parties and no trade usage shall be
relevant to supplement or explain any term used in this Agreement. This Agreement has been finally accepted in the
State of Illinois and shall be governed by the laws of the State of Illinois including the Uniform Commercial Code and its
amendments as effective in the State of Illinois.
11. Attorney's Fees/Interest.
Buyer shall pay to Seller all attorney's fees, court costs, and all other expenses which may be incurred by Seller in
enforcing, or attempting to enforce, any of its rights under this Agreement, or against any guarantors hereof, or with
respect to any matters connected with the subject matter hereof.
12. Interest/Late Charges.
Buyer agrees to pay 1 '%%per month FINANCE CHARGE(18%PER ANNUM)if the purchase price it is not paid in full
when due.
13. Severability.
This Agreement and all provisions hereof are intended to be severable, and this Agreement shall remain enforceable in
the event any provision thereof is declared invalid.
14. Authority.
Buyer represents, covenants and warrants to Seller that Buyer has corporate or other power to make and perform this
Sales Agreement and that the making and performance of the Sales Agreement by Buyer, and the financing hereunder,
have been duly authorized by all necessary corporate or other action of the Buyer and will not violate any provision of law
or of its Articles of Incorporation or By Laws,Articles of Organization,Certificate of Formation or other charter,or Operating
Agreement,or result in the breach of any agreement to which Buyer is a party or by which it is bound.
Sound Incorporated is licensed by the State of Illinois to act as a private alarm contractor. All
Sound employees involved in the engineering, design, sale, installation, documentation and
maintenance of the proposed system hold Permanent Employee Registration Cards (PERC) as
required by the state (225 ILCS 446/80).
Respectfully Submitted by:
Michael Banish
Senior Account Executive
Acceptance of Proposal: The above specifications, terms and conditions are satisfactory.
You are authorized to do the work as specified
Buyer's Acceptance: Sound Incorporated's Acceptance:
Accepted by: Accepted by:
(Printed name) (Printed name)
Title: Title:
Signature: Signature:
Date: Date: at Naperville, IL
Yorkville Library-Security System Upgrades 7 of 7