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Library Board Packet 2021 02-08-21 Agenda Yorkville Public Library Board of Trustees February 8, 2021 at 7:00 P.M. Michelle Pfister Meeting Room 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer: Financial Statement Payment of Bills 9. Report of the Library Director 10. City Council Liaison 11. Standing Committees: Policy Personnel Physical Facilities Finance Community Relations 12. Unfinished Business: HVAC system control—update Keyless entry revised quote—ADS Keyless entry/camera quotes— Umbrella Technologies 13. New Business: Partnership with the City—discussion Review of Board of Trustee's part of the Per Capita Grant Set Finance Committee Meeting time 14. Executive Session (if needed) 1. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 2. For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. New Business (continued) Release of Executive Session Minutes 16. Adjournment DRAFT Yorkville Public Library Board of Trustees Monday, January 11, 2021, 7:00pm 902 Game Farm Road—Michelle Pfister Meeting Room The meeting was called to order at 7:00pm by President Darren Crawford and the roll was called. Roll Call: Wamecca Rodriguez (arr. 7:07pm),Jason Hedman-yes, Theron Garcia-yes, Ryan Forristall-yes, Darren Crawford-yes, Susan Chacon-yes, Julie Brendich-yes, Russ Walter-yes. Others Present: Interim Co-Director Shelley Augustine, Interim Co-Director Dixie DeBord, Circulation Manager Sharyl Iwanski-Goist, Youth Services Director Jennette Weiss, City Council Liaison Daniel Transier, Peter Conrad-Syserco Recocnition of Visitors: President Crawford welcomed staff and guests. Amendments to the Azenda: Mr. Walter asked to move the HVAC Control System Upgrade after Amendments and for a discussion of another minimum wage increase effective January 1, under New Business. Unfinished Business: (out of sequence) HVAC Control System Upgrade -Syserco Peter Conrad from Syserco presented information for an HVAC system upgrade. They recently came to the library along with R.J. O'Neil, to determine service and equipment needs. He recommended replacing the computer that controls the equipment and also a wall mounted piece of hardware which is no longer manufactured. While there is no immediate failure, there is normal wear and tear. Since the library lights are currently controlled in Colorado, Ms. DeBord asked if they could be controlled by the proposed upgrades. Mr. Conrad said he was unsure if the current hardware was integrated with the lighting system, but is something that could be done easily, however, it is not in the quote. Mr. Crawford asked how upgrades are completed. Software updates are done 3 times a year under a service agreement and normal hourly rates apply without an agreement. Mr. Hedman asked if Syserco could provide an itemized quote for labor and equipment and if the library could provide the new computer. Mr. Conrad said he will provide that information and the library can provide the computer. Mr. Forristall asked for an itemized list of materials, however, this quote is just for the computer, wall unit and no sensors, thermostats etc. Mr. Conrad summarized the 50 pieces of equipment such as chiller, air handler, thermostat, controlled by the BAS. A UPS for power outages was suggested by Mr. Walter. Mr. Conrad said it would take 2 days to install the proposed equipment with no down time. He will compile a revised proposal and provide a maintenance agreement proposal for the February meeting. Page 1 of 4 Minutes: December 14, 2020 The minutes were approved as presented on a motion by Mr. Walter and second by Ms. Garcia. Roll call: Hedman-yes, Garcia-yes, Forristall-yes, Crawford-yes, Chacon-yes, Brendich-yes, Walter-yes, Rodriguez-yes. Carried 8-0. Correspondence: None Public Comment: None Staff Comment: None Report of the Treasurer: Treasurer Hedman noted a$1,500 book purchase and various repairs. Sources of revenue are down such as library cards and fines, while salaries and operating supplies are up. Ms. DeBord will research an unknown $3,200 expense. Treasurer Hedman said most of the expense is for debt service. A motion was made by Mr. Hedman and seconded by Mr. Crawford to pay the bills as follows: $16,571.72 Accounts Payable $57,853.92 Payroll $74,425.64 Total Roll call: Garcia-yes, Forristall-yes, Crawford-yes, Chacon-yes, Brendich-yes, Walter-yes, Rodriguez- yes, Hedman-yes. Carried 8-0. Ms. Rodriguez asked to make a comment on the record and thanked the library for hosting the "period poverty" project. She said the library and community donated products which were donated to area organizations. Report of the Library Director: Ms. DeBord reported the following: 1- Brown water problem eliminated with installation of new water heater. 2_ Leaky bathroom faucet replaced. 3 R. J. O'Neil did preventive maintenance, a second igniter to be ordered, cracks in boiler burners should be addressed. 4' Elevator maintenance, annual inspection to be scheduled February/March. 5. Gates to courtyards quit working, city electrician looked at and noted a transformer problem. He will install a new one. 6. Website was down for day, called Mr. Walter for assistance who found that the IP address had been changed. Ms.Augustine continued the report..... 7 Winter program has kicked off with theme "Be the Change", to be incorporated with MLK Day. No prizes this year, however, reader challenge to read certain number of pages. Friends will donate money to Food Pantry based on the challenge. 8. Ms. Weiss placed a coin collection box at front desk for Food Pantry. Focus is on giving back. Ms. Brendich commended the idea and asked if Board members could do a match if the goal is met. 9. Ms. Augustine having 2 programs and first webinar for MLK Day. Various organizations will speak and a speaker will be hosted in the evening. 10. Ms. Weiss reported book clubs will discuss MLK related topics as well as having related crafts and storytimes. Page 2 of 4 1 Ms.Augustine said Friends group optimistic about fall book sale and are accepting book donations. 12. Kendall County Record contacted Judy Somerlot regarding mini-golf, article on Kendall County NOW website. 13. Ms. DeBord suggested sending welcome letters to new residents which Circulation staff is now doing. Circulation staff also trained to do voter registration. 14. Ms. Rodriguez thanked staff for helping with teens, following teen program for"girls who code". Is. Managers met with Weblinx staff regarding re-design, upgrade will take 16-17 weeks to finish. 16. Ms.Augustine spoke with reporter regarding previous Library Director's resignation. 17. Public requesting more library access, waiting for Tier 2 mitigation regarding pandemic. Limited programming can then be held in meeting room. 18. Police Department will hold blood drive in March in the meeting room. Mr. Walter questioned if the library has a notary and it was noted that is a personal commitment. The city has 2 notaries and requests are referred to them. City Council Liaison: Alderman Transier will consult with Bart Olson regarding the move to the new city hall and on the new systems proposed by Mr. Conrad in the earlier presentation. He suggested that the library and city could possibly be on the same system. Mr. Walter also said the library should determine the power source for the library generator. Standine Committees: None Unfinished Business: (already discussed) New Business: Keyless Entry& Camera System Upgrade Proposals Ms. DeBord presented the two proposals for cameras and FOBS. Alarm Detection is the cheaper of the two and she explained the work necessary to install. The Board discussed the costs and other aspects of equipment replacement. Trustee Hedman suggested looking at other system options, compiling a 5-10 year life cycle plan and targeting certain items when budgeting. Other Considerations for Budgeting The Board also discussed the phone system and it was noted that all-cordless phones are needed. The Board recalled that a rep from Metronet had proposed a new phone system, however, it was cost- prohibitive at this time due to the current Comcast contract. In another matter, Mr. Transier will speak with Bart Olson regarding the parking lot striping that needs to be redone. Ms. DeBord mentioned the wear on the carpeted stairs, columns in the entrance are in need of painting and some broken computer chairs. Discussion of Next Steps for the Direction of Library Leadership Ms. Garcia said she will forward a job description to the Board for review prior to the January 25th meeting. Ms. DeBord said the staff agrees that the Board could delay hiring a Director and use that salary savings for repairs to the building. She said a person is really needed specifically for building issues/systems and minor repairs. Trustee Forristall inquired if the library could partner with the city for a shared position. He said other cities have a person in charge of all buildings and that the library is a city-owned building. Alderman Transier will inquire as to that possibility and President Crawford added that an inter-governmental agreement could be drafted to handle a shared position. Information was requested from other libraries regarding these issues and shared positions. Page 3 of 4 In summary, Ms. DeBord suggested reviewing all building problems before hiring a new Director. The Board will discuss a shared position and general staffing at the special January 25t" meeting. Mr. Hedman asked for a weekly breakdown of personnel and staffing needs to facilitate that discussion. Last month the Board discussed that a Director may need certain licensing to apply for some grants. It was noted no grants have been missed due to the absence of a Director. Mr. Walter also noted the library has been operating on the same tax levy for a long time. Website Hosting with Weblinx It was confirmed that GoDaddy is the approved host for the website at a cost of$300 per year. January Illinois Wage Increase(added to agenda) In an effort to be at $20 per hour by year 2025, the state has increased the minimum wage as of January. It was mentioned that other employees will also have to be increased to maintain an equitable situation, but other Board members said that should be discussed. An email will be sent to Finance Director Fredrickson confirming if the wages were increased to $11 per hour as of January 1 this year. Executive Session: The 6-month review of Executive Session minutes will be done at the February Board meeting which will start at 6:30pm. Adjournment: There was no further business and the meeting was adjourned at 8:47pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 4 of 4 DRAFT Yorkville Public Library Special Meeting of Board of Trustees Monday, February 1, 2021, 7:00pm 902 Game Farm Road —Michelle Pfister Meeting Room The special meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum was established. Roll Call: Jason Hedman-yes, Ryan Forristall-yes, Darren Crawford-yes, Susan Chacon-yes, Julie Brendich-yes, Wamecca Rodriguez (arr. 7:22pm) Absent: Theron Garcia, Russ Walter Others in Attendance: Lucas Robinson, Kendall County Record Recognition of Visitors: President Crawford recognized Mr. Robinson. Public Comment: None Staff Comment: None New Business• Discussion Job Descriptions Overview: The Board began discussion for revision of the Library Director Job Description. Mr. Hedman said the recent Board focus is on 'community outreach' and 'building issues' as being major job requirements and those should be added at the top of the Essential Job Functions. The Board has also recently discussed other new potential positions such as a Facilities Manager. All agreed the posting needs to be disseminated soon. A standard set of interview questions will be used and will be revised prior to interviews. Job Posting Revisions: Annual Salary: The Board agreed on a salary range of$65,000 - $75,000 Description: Added"foster positive community relations", population was changed to 19,000+ and Operating Budget revised to $900,000+. Qualifications: A Masters degree is preferred, but not required. Other wording revisions were made and requirements added. Essential Job Functions: Verbage to be added regarding the community engagement/marketing, building issues, review of contracts, strategize and develop staffing plan, seek additional funding sources/grant-writing. Board members decided to post the position on Indeed, RAILS, ILA, Facebook, Twitter and on the library's new website. Most postings are active for 30 days. Linked In was deemed too expensive. Page 1 of 2 Motion: Trustee Hedman moved to pay $100 to post an ad on ILA and Trustee Crawford seconded. Roll call: Hedman-yes, Forristall-yes,Crawford-yes, Chacon-yes, Brendich-yes, Rodriguez-yes. Carried 6-0. Interview Process Discussion Zoom meeting interviews were discussed and if more than 3 Board members are present, it is considered an open meeting and interviews would need to be done within Executive Session. The Personnel Committee oversaw the process for the last interviews and Trustee Garcia had set up the days and times. The procedure for interview questions and compiling ratings were discussed from the previous occasions and some of the questions were reviewed. The Co-Directors will be invited to join the Board for the second interviews. Ms. DeBord and Ms. Garcia will be asked to facilitate the postings. A Twitter account was suggested by Trustee Rodriguez. Job Description Discussion All changes made in the Posting will also be incorporated into the Job Description. Board members also considered the pandemic when reviewing the Disaster and Evacuation Plan. They also renamed it Emergency Preparedness Plan. Under Qualifications, it was decided to require "skill and knowledge with Microsoft Office and various social media platforms". Ms. Rodriguez said Google Docs is a widely used tool as well. Summary: President Crawford moved to adopt the Job Description and Job Posting as discussed tonight and Mr. Hedman seconded. Roll call: Forristall-yes, Crawford-yes, Chacon-yes, Brendich-yes, Rodriguez-yes, Hedman-yes. Carried 6-0. Discussion of Staffing Spreadsheets detailing hours worked according to employees and by departments were provided to the Board. Trustee Hedman commented these spreadsheets will be helpful for budgeting staffing needs. It was noted that a couple of the custodians have over 40 hours per week and President Crawford will address with the Interim Co-Directors. The Board was asked to review these sheets for further conversation at the next meeting. Budgeting, additional staff, minimum wage increase and possible wage compression will be added to the agenda. Building life cycle/equipment replacement and capital plan will be added into the budget process for next year, but preferably after a new Director is on board. Executive Session: None Adjournment: There was no further business and the special meeting was adjourned at 8:34pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 2 of 2 DATE: 01/22/21 UNITED CITY OF YORKVILLE TIME: 12:42:37 MANUAL CHECK REGISTER ID: AP225000.WOW CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT -------------------------------------------------------------------------------------------------------------------------------- 900098 FNBO FIRST NATIONAL BANK OMAHA 01/25/21 012521-B.PFIZENMAIER 12/31/20 20 BRITE-ONBOARD COMPUTER 25-205-60-00-6070 3,645.00 21 FNBO PROCESSING FEE CREDIT 01-000-24-00-2440 -39.00 22 COMMERCIAL TIRE-TIRES 01-210-54-00-5495 729.00 INVOICE TOTAL: 9,374.66 012521-C.PARKER 12/31/20 01 AMAZON-COVID SUPPLY CABINET 01-110-56-00-5610 103.33 02 AMAZON-COVID SUPPLY CABINET 01-120-56-00-5610 103.33 03 AMAZON-COVID SUPPLY CABINET 01-220-56-00-5620 103.33 INVOICE TOTAL: 309.99 * 012521-D.BROWN 12/31/20 01 HOME DEPO-STORAGE TOTES 51-510-56-00-5638 87.64 02 AMAZON-FISH TAPE 51-510-56-00-5630 62.99 03 AMAZON-WORK BOOTS 51-510-56-00-5600 144.95 04 AMAZON-SWEATSHIRTS 51-510-56-00-5600 79.99 INVOICE TOTAL: 375.57 * 012521-D.DEBORD 12/30/20 01 AMAZON-VACUUM 82-820-56-00-5621 768.82 INVOICE TOTAL: 768.82 * 012521-D.HENNE 12/31/20 01 RURAL KING-NIPPLES, ADAPTERS 01-410-56-00-5628 26.94 INVOICE TOTAL: 26.94 * 012521-E.DHUSE 12/31/20 01 RIVER VIEW-BRAKE REPAIR 01-410-54-00-5490 515.56 02 NAPA#273905-FUSES 01-410-56-00-5628 2.99 03 NAPA#271923-SOLENOID 01-410-56-00-5628 23.82 04 NAPA#273902-DRAIN PLUG 01-410-56-00-5628 2.49 05 NAPA#273794-SPARK PLUGS,HOSE 01-410-56-00-5628 7.52 06 NAPA#273239-RIVETS, RETAINERS 79-790-56-00-5640 23.90 07 NAPA#273106-CAR CLEANERS 52-520-56-00-5628 18.47 08 NAPA#272851-CONNECTORS 79-790-56-00-5640 7.02 09 NAPA#272834-CONNECTOR RETURN 79-790-56-00-5640 -2.40 10 NAPA#272829-CONNECTORS 79-790-56-00-5640 16.01 11 NAPA#272813-FUEL LINE DISC SET 79-790-56-00-5640 21.31 12 FILTERS ** COMMENT ** 13 NAPA#273527-FILTERS, SPARK 01-410-56-00-5628 229.32 14 PLUGS, CHIP BRUSH, OIL, RUST ** COMMENT ** 15 PREVENTER, POLISH ** COMMENT ** INVOICE TOTAL: 866.01 012521-E.WILLRETT 12/30/20 01 DRUG SCREENING 79-795-54-00-5462 43.00 02 DRUG SCREENING 01-410-54-00-5462 58.00 03 ELEMENT FOUR-DEC 2020 OFFSITE 01-640-54-00-5450 526.33 04 BACKUP SERVICES ** COMMENT ** INVOICE TOTAL: 627.33 * 012521-G_JOHNSON 12/31/20 01 RURAL KING-BIB OVERALLS 51-510-56-00-5600 74.99 INVOICE TOTAL: 74.99 * Page 1 of 10 DATE: 01/22/21 UNITED CITY OF YORKVILLE TIME: 12:42:37 MANUAL CHECK REGISTER ID: AP225000.WOW CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ----------------------------------------------------------------------------------------------------------------- 900098 FNBO FIRST NATIONAL BANK OMAHA 01/25/21 012521-R.MIKOLASEK 12/31/20 01 FORCE SCIENCE 01-210-54-00-5412 990.00 02 INSTITUTE-REALISTIC ** COMMENT ** 03 DE-ESCALATION INSTRUCTOR ** COMMENT ** 04 COURSE FOR 2 PEOPLE ** COMMENT ** 05 AMAZON-AMMUNITION HOLDERS 01-210-56-00-5620 123.51 06 BLUE STAR POLICE SUPPLY- 01-210-56-00-5620 113.78 07 SHOTGUN CASES ** COMMENT ** INVOICE TOTAL: 1,227.29 012521-S.AUGUSTINE 12/30/20 01 AMAZON-DOUBLE SIDED TAPE 82-820-56-00-5671 29.22 02 AMAZON-PACKING TAPE, PRINTER 82-820-56-00-5610 58.76 03 INK ** COMMENT ** 04 DELAGE-COPIER LEASE 82-820-54-00-5462 194.48 05 AMAZON-RECEIPT PAPER 82-820-56-00-5610 49.99 06 AMAZON-POST IT NOTES, TAPE, 82-820-56-00-5610 54.74 07 CORRECTION TAPE ** COMMENT ** 08 AMAZON-MARKERS 82-820-56-00-5610 14.40 09 AMAZON PRIME MONTHLY FEE 82-820-54-00-5460 12.99 10 AMAZON-STATIONARY 82-820-56-00-5671 12.95 11 ZOOM-WEBINAR FEE 12/22-01/21 82-820-54-00-5460 40.00 INVOICE TOTAL: 467.53 * 012521-S.IWANSKI 12/30/20 01 YORKVILLE POST-POSTAGE 82-820-54-00-5452 14.30 INVOICE TOTAL: 14.30 * 012521-S.RAASCH 12/31/20 01 CHICAGO FIRE & 23-216-54-00-5446 600.00 02 RESTORATION-BIOHAZARD CLEANING ** COMMENT ** 03 AT 610 TOWER ** COMMENT ** 04 CHICAGO FIRE & 23-216-54-00-5446 1,200.00 05 RESTORATION-BIOHAZARD CLEANING ** COMMENT ** 06 AT 185 WOLF ** COMMENT ** 07 CHICAGO FIRE & 23-216-54-00-5446 150.00 08 RESTORATION-BIOHAZARD CLEANING ** COMMENT ** 09 AT YORKVILLE PD JAIL CELL ** COMMENT ** INVOICE TOTAL: 1,950.00 012521-S.REDMON 01/21/21 01 NARVICK-3000 AE 72-720-60-00-6013 1,353.00 02 RENEWAL-SLEEZER ** COMMENT ** 03 IPRA-MEMBERSHIP RENEWAL-EVANS 79-795-54-00-5460 244.00 04 IPRA-MEMBERSHIP RENEWAL-REMUS 79-795-54-00-5460 244.00 05 IPRA-MEMBERSHIP 79-795-54-00-5460 244.00 06 RENEWAL-GALAUNER ** COMMENT ** 07 IPRA-MEMBERSHIP RENEWAL-NELSON 79-795-54-00-5460 244.00 08 IPRA-MEMBERSHIP RENEWAL-REDMON 79-795-54-00-5460 244.00 09 AT&T-11/24-12/23 TOWN SQAURE 79-795-54-00-5440 78.53 Total for all Highlighted Library Invoices : $1 ,250 . 65 Page 2 of 10 DATE: 02/02/21 UNITED CITY OF YORKVILLE TIME: 10:53:28 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/08/21 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ---------------------------------------------------------------------------------------------------- 104978 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 1130172-IN 12/07/20 01 LAMP BASE 82-820-56-00-5621 88.20 INVOICE TOTAL: 88.20 * 1130263-IN 12/08/20 01 LAMPS 82-820-56-00-5621 132.00 INVOICE TOTAL: 132.00 * 1130379-IN 12/04/20 01 LAMPS 82-820-56-00-5621 166.90 INVOICE TOTAL: 168.90 * 1130840-IN 12/10/20 01 DIMMABLE LAMP 82-820-56-00-5621 22.62 INVOICE TOTAL: 22.62 * 1130843-IN 12/09/20 01 LAMP BASE 82-820-56-00-5621 58.80 INVOICE TOTAL: 58.80 * 1130851-IN 12/09/20 01 BATTERY 82-820-56-00-5621 82.25 INVOICE TOTAL: 82.25 * 1130913-IN 12/09/20 01 LAMPS 82-820-56-00-5621 148.50 INVOICE TOTAL: 148.50 * 1131743-IN 12/11/20 01 BATTERY 82-820-56-00-5621 14.40 INVOICE TOTAL: 14.40 * 1134241-IN 12/16/20 01 EMERGENCY LIGHT BALLAST 82-820-56-00-5621 378.20 INVOICE TOTAL: 378.20 * 130189-IN 12/07/20 01 LAMP 82-820-56-00-5621 74.70 INVOICE TOTAL: 74.70 * CHECK TOTAL: 1,168.57 104979 BAKTAY BAKER & TAYLOR 2035638861 12/23/20 01 BOOKS 84-840-56-00-5686 483.65 INVOICE TOTAL: 483.65 * 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL Page 3 of 10 DATE.- 02/02/21 UNITED CITY OF YORKVILLE TIME: 10:53:28 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/08/21 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -------------------------------------------------------------------------------------------------- 104979 BAKTAY BAKER & TAYLOR 2035640614 12/23/20 01 BOOKS 84-840-56-00-5686 1,501.61 INVOICE TOTAL: 1,501.61 * 2035651628 12/24/20 01 BOOKS 84-840-56-00-5686 483.61 INVOICE TOTAL: 483.61 * 2035663425 01/18/21 01 BOOKS 84-840-56-00-5686 838.70 INVOICE TOTAL: 838.70 * 2035680437 12/22/20 01 BOOKS 84-840-56-00-5686 2,001.08 INVOICE TOTAL: 2,001.08 * 2035690481 01/04/21 01 BOOKS 82-000-24-00-2480 122.82 02 BOOKS 84-840-56-00-5686 408.66 INVOICE TOTAL: 531.48 * 2035696425 01/06/21 01 BOOKS 84-840-56-00-5686 803.89 INVOICE TOTAL: 803.89 * 2035705110 01/08/21 01 BOOKS 82-000-24-00-2480 32.38 02 BOOKS 84-840-56-00-5686 627.30 INVOICE TOTAL: 659.68 * CHECK TOTAL: 7,303.70 104980 CAMBRIA CAMBRIA SALES COMPANY INC. 42183 01/14/21 01 SOAP 82-820-56-00-5621 135.72 INVOICE TOTAL: 135.72 * CHECK TOTAL: 135.72 104981 DELAGE DLL FINANCIAL SERVICES INC 71022575 01/15/21 01 MAR 2021 COPIER LEASE 82-820-54-00-5462 185.00 INVOICE TOTAL: 185.00 * CHECK TOTAL: 185-00 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL Page 4 of 10 DATE: 02/02/21 UNITED CITY OF YORKVILLE TIME: 10:53:28 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/08/21 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------ 104982 IMPACT IMPACT NETWORKING, LLC 2011797 01/19/21 01 10/15-01/14 COPIER CHANGES 82-820-54-00-5462 144.51 INVOICE TOTAL: 144.51 * CHECK TOTAL: 144.51 104983 MARTPLMB MARTIN PLUMBING & HEATING CO. 2018-3203 01/13/21 01 INSTALL NEW FAUCET 82-820-54-00-5495 600.00 INVOICE TOTAL: 600.00 * CHECK TOTAL: 600.00 104984 MIDWTAPE MIDWEST TAPE 99828206 12/29/20 01 CD 84-840-56-00-5684 12.99 02 DVD 84-840-56-00-5685 22.49 INVOICE TOTAL: 35.48 * 99851243 01/04/21 01 DVDS 84-840-56-00-5685 65.72 INVOICE TOTAL: 65.72 * 99869457 01/11/21 01 AUDIO BOOK 84-840-56-00-5683 39.99 02 DVD 84-840-56-00-5685 13.49 INVOICE TOTAL: 53.48 * 99939498 01/25/21 01 DVDS 84-840-56-00-5685 68.21 INVOICE TOTAL: 68.21 * CHECK TOTAL: 222,89 104985 OVERDRIV OVERDRIVE H-0072865 01/01/21 01 2021 PARTICIPATION FEES 84-840-54-00-5460 3,000.00 INVOICE TOTAL: 3,000.00 * CHECK TOTAL: 3,000.00 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL Page 5of10 DATE: 02f02/21 UNITED CITY OF YORKVILLE - TIME: 10:53:28 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/08/21 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT --------------------------------------------------------------------------------------------- 104986 PRAIRCAT PRAIRIECAT 7187 01/05/21 01 QUARTERLY PARTICIPATION FEES 82-820-54-00-5468 3,801.25 INVOICE TOTAL: 3,801.25 CHECK TOTAL: 3,801.25 104987 PSNRBLAW PEREGRINE, STIME, NEWMAN, 60802 01/12/21 01 07/01/20-12/31/20 GENERAL 82-820-54-00-5466 450.00 02 LEGAL SERVICES ** COMMENT ** INVOICE TOTAL: 450.00 CHECK TOTAL: 450.00 104988 RAILS RAILS 7499 01/05/21 01 EREAD MEMBERSHIP FEE RENEWAL 84-840-54-00-5460 346.50 02 JAN 2021-JUNE 2021 ** COMMENT ** INVOICE TOTAL: 346.50 CHECK TOTAL: 346.50 104989 RJONEIL R.J. O'NEIL, INC. 00112512 07/31/20 01 INSTALLED NEW HVAC PUMP 82-820-54-00-5495 1,625.50 INVOICE TOTAL: 1,625.50 00113362 01/13/21 01 JAN 2021 PREVENTATIVE 82-820-54-00-5495 2,195.00 02 MAINTENANCE ** COMMENT ** INVOICE TOTAL: 2,195.00 75317-1 01/21/21 01 MET WITH CONTRACTOR TO GO 82-820-54-00-5495 1,060.00 02 THROUGH PROGRAMMING FOR ** COMMENT ** 03 CHILLER ** COMMENT ** INVOICE TOTAL: 1,060.00 CHECK TOTAL: 4,880.50 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL Page 6 of 10 DATE: 02/02/21 UNITED CITY OF YORKVILLE - -- TIME: 10:53:28 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 02/08/21 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ---------------------------------------------------------------------------------------------------------- 104990 SMITHERE SMITHEREEN PEST MANAGEMENT 2367636 01/15/21 01 JAN 2021 PEST CONTROL 82-820-54-00-5462 78.00 INVOICE TOTAL: 78.00 CHECK TOTAL: 78.00 104991 SOUND SOUND INCORPORATED R172260 01/11/21 01 CCTV & ACCESS CONTROL 82-820-54-00-5462 929.52 02 MAINENANCE CONTRACT CHARGES ** COMMENT ** 03 FOR FEB-APR 2021 ** COMMENT ** INVOICE TOTAL: 929.52 CHECK TOTAL: 929.52 104992 TODAYS TODAY'S BUSINESS SOLUTIONS INC 11462 01/22/21 01 PAYEMENT 1 OF 5 FOR ANNUAL 82-820-54-00-5462 3,584.10 02 MAINTENANCE AND CONFIGURATIONS ** COMMENT ** INVOICE TOTAL: 3,584.10 * CHECK TOTAL: 3,584.10 104993 YOUNGM MARLYS J. YOUNG 011121 01/24/21 01 AN 11 2021 MEETING MINUTES 82-820-54-00-5462 79.50 INVOICE TOTAL: 79.50 * CHECK TOTAL: 79.50 TOTAL AMOUNT PAID: 26,909.76 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL Page 7 of 10 J� LL 0 EST. , 1836 UNITED CITY OF YORKVILLE am PAYROLL SUMMARY January 8 2021 REGULAR OVERTIME TOTAL IMRF FICA TOTALS ADMINISTRATION $ 19,936.32 $ - 19,936.32 $ 2,223.27 $ 1,476.38 $ 23,635.97 FINANCE 10,799.01 - 10,799.01 1,216.44 819.91 $ 12,835.36 POLICE 139,599.19 9,043.04 148,642.23 719.52 11,150.63 $ 160,512.38 COMMUNITY DEV. 19,707.14 - 19,707.14 2,222.81 1,470.14 $ 23,400.09 STREETS 16,535.44 3,589.56 20,125.00 2,235.92 1,496.33 $ 23,857.25 WATER 16,790.71 3,481.98 20,272.69 2,268.94 1,507.57 $ 24,049.20 SEWER 9,184.27 - 9,184.27 1,020.37 680.38 $ 10,885.02 PARKS 23,573.70 3,113.20 26,686.90 2,976.03 2,016.54 $ 31,679.47 RECREATION 14,682.18 - 14,682.18 1,656.20 1,100.63 $ 17,439.01 LIBRARY 12,082.88 - 12,082.88 880.33 886.76 $ 13,849.97 TOTALS $ 282,890.84 $ 19,227.78 $ 302,118.62 $ 17,419.83 $ 22,605.27 $ 342,143.72 TOTAL PAYROLL $ 342,143.72 Page 8 of 10 EST. 1836 o f r� UNITED CITY OF YORKVILLE �,� PAYROLL SUMMARY January 22, 2021 REGULAR OVERTIME TOTAL IMRF FICA TOTALS MAYOR & LIQ. COM. $ 808.34 $ - $ 808.34 $ - $ 61.84 $ 870.18 ALDERMAN 3,200.00 - 3,200.00 244.80 3,444.80 ADMINISTRATION 19,335.01 - 19,335.01 2,148.12 1,426.27 22,909.40 FINANCE 9,352.64 - 9,352.64 1,039.08 701.90 11,093.62 POLICE 108,581.77 1,223.22 109,804.99 719.52 8,127.34 118,651.85 COMMUNITY DEV. 19,707.13 - 19,707.13 2,189.47 1,447.20 23,343.80 STREETS 15,539.95 1,366.76 16,906.71 1,878.32 1,242.07 20,027.10 WATER 16,790.71 100.72 16,891.43 1,876.67 1,233.58 20,001.68 SEWER 9,184.30 - 9,184.30 1,020.38 675.35 10,880.03 PARKS 22,435.70 845.36 23,281.06 2,586.53 1,739.67 27,607.26 RECREATION 15,450.17 - 15,450.17 1,547.88 1,142.17 18,140.22 LIBRARY 15,535.73 - 15,535.73 991.42 1,150.88 17,678.03 TOTALS $ 255,921.45 $ 3,536.06 $ 259,457.51 $ 15,997.39 $ 19,193.07 $ 294,647.97 TOTAL PAYROLL $ 294,647.97 Page 9 of 10 'o rr'.10' 4PUNUC LIBRARY YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, February 8, 2021 ACCOUNTS PAYABLE Library CC Check Register (Pages 1 -2) 01/25/2021 $1,250.65 Library Check Register (Pages 3- 7) 02/08/2021 26,909.76 Metlife -Jan. 2021 Dental Ins. 01/12/2021 526.83 Glatfelter-2021 Liability Ins. Premium 01/12/2021 3,091.52 IPRF-Feb. 2021Workers Comp 01/12/2021 979.66 Mesirow-2021 Policy Service Fee 01/12/2021 404.36 Laner, Munchin LTD-Library Personnel Matters 01/26/2021 3,825.00 DeLage-Jan 2021 Copier Charges 01/26/2021 23.52 Nicor-12/01/20-01/2/21 services 01/26/2021 1,873.98 TOTAL BILLS PAID: $38,885.28 PAYROLL DATE Bi-weekly(Page 8) 01/08/2021 $ 13,849.97 Bi-weekly(Page 9) 01/22/2021 17,678.03 TOTAL PAYROLL: $31,528.00 TOTAL DISBURSEMENTS: $70,413.28 Page 10 of 10 DATE: 02/03/2021 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 13:06:11 GENERAL LEDGER ACTIVITY REPORT ID: GL440000.WOW FOR FISCAL YEAR 2021 ACTIVITY THROUGH FISCAL PERIOD 09 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS 01 05/01/2020 BEGINNING BALANCE 49,444.29 AP-200525MB 05/19/2020 13 BREAKOUT-EDU KIT REFUND FIRST NATIONAL BANK 900088 052520-E.TOPPER-B 160.88 TOTAL PERIOD 01 ACTIVITY 0.00 160.88 02 AP-200625MB 06/16/2020 101 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900090 062520-E.TOPPER-B 47.49 GJ-200630LB 07/02/2020 05 June 2020 Deposits 196.19 TOTAL PERIOD 02 ACTIVITY 47.49 196.19 03 AP-200713 07/07/2020 01 BOOKS BAKER & TAYLOR 104898 2035272564 673.42 07/07/2020 02 BOOKS BAKER & TAYLOR 104898 2035278024 554.19 AP-200725M 07/16/2020 213 AMAZON-ROCKING CHAIR FIRST NATIONAL BANK 900092 072520-E.TOPPER 44.99 07/16/2020 214 AMAZON-ADDRESS LABELS, FIRST NATIONAL BANK 900092 072520-E.TOPPER 76.36 07/16/2020 215 AMAZON-ELECTRONIC KEYBOARD FIRST NATIONAL BANK 900092 072520-E.TOPPER 82.99 07/16/2020 216 AMAZON-GAMES, CARDS FIRST NATIONAL BANK 900092 072520-E.TOPPER 36.93 07/16/2020 217 AMAZON-SENSORY BALL FIRST NATIONAL BANK 900092 072520-E.TOPPER 14.99 07/16/2020 218 THERAPY SHOPPE-FIDGETS FIRST NATIONAL BANK 900092 072520-J.WEISS 105.61 07/16/2020 219 FOXY'S ICE CREAM-16 $5.00 GIFT FIRST NATIONAL BANK 900092 072520-J.WEISS 80.00 07/16/2020 220 ROSATIS-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 221 PARMA-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 222 STARBUCKS-SUMMER READING GIFT FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 20.00 07/16/2020 223 GRACE COFFEE-SUMMER READING FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 10.00 GJ-200731LB 08/02/2020 03 July 220 Deposits 1,216.44 TOTAL PERIOD 03 ACTIVITY 1,779.48 1,216.44 04 AP-200825M 08/19/2020 165 AMAZON-BOOKS, JUMPER CABLES, FIRST NATIONAL BANK 900093 082520-E.TOPPER 678.01 08/19/2020 166 AMAZON-ALEXA SPEAKER FIRST NATIONAL BANK 900093 082520-E.TOPPER 39.99 08/19/2020 167 AMAZON-SUPPLY CASE FIRST NATIONAL BANK 900093 082520-E.TOPPER 22.73 08/19/2020 168 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900093 082520-E.TOPPER 49.99 08/19/2020 169 DOLLAR TREE-SUMMER READING FIRST NATIONAL BANK 900093 082520-J.WEISS 12.50 08/19/2020 170 TARGET-SUMMER READING GIFT FIRST NATIONAL BANK 900093 082520-J.WEISS 25.00 GJ-200831LB 09/01/2020 05 Aug 2020 Deposits 4,708.14 TOTAL PERIOD 04 ACTIVITY 828.22 4,708.14 05 AP-200914 09/08/2020 01 BOOKS BAKER & TAYLOR 104920 2035371948 658.84 09/08/2020 02 BOOKS BAKER & TAYLOR 104920 2035383645 676.99 09/08/2020 03 BOOKS BAKER & TAYLOR 104920 2035405495 536.18 09/08/2020 04 BOOKS BAKER & TAYLOR 104920 2035418721 436.93 09/08/2020 05 BOOKS BAKER & TAYLOR 104920 2035422067 467.45 09/08/2020 06 BOOKS BAKER & TAYLOR 104920 2035428949 293.26 09/08/2020 07 BOOKS BAKER & TAYLOR 104920 20359395078 303.11 TOTAL PERIOD 05 ACTIVITY 3,372.76 0.00 06 AP-201012 10/06/2020 01 BOOKS BAKER & TAYLOR 104933 2035452893 616.27 10/06/2020 02 BOOKS BAKER & TAYLOR 104933 2035480910 50.86 10/06/2020 03 ANNUAL SUBSCRIPTION RENEWAL PROMOTION, INC. 104934 S50082 588.00 AP-201025M 10/19/2020 219 CONSTANT CONTACT-ANNUAL FIRST NATIONAL BANK 900095 102520-E.TOPPER 588.00 GJ-201031LB 11/02/2020 06 Oct 2020 Deposits 1,686.00 TOTAL PERIOD 06 ACTIVITY 1,843.13 1,686.00 DATE: 02/03/2021 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 13:06:11 GENERAL LEDGER ACTIVITY REPORT ID: GL440000.WOW FOR FISCAL YEAR 2021 ACTIVITY THROUGH FISCAL PERIOD 09 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS 08 AP-201214 12/07/2020 01 BOOKS BAKER & TAYLOR 104955 2035562347 31.50 12/07/2020 02 BOOKS BAKER & TAYLOR 104955 2035572750 39.12 AP-201225M 12/28/2020 177 AMAZON-BEED GEMS, FM FIRST NATIONAL BANK 900097 122520-E.TOPPER 127.83 12/28/2020 178 AMAZON-ZIPPER BAGS FIRST NATIONAL BANK 900097 122520-E.TOPPER 7.78 12/28/2020 179 AMAZON-HOT CHOCOLATE FIRST NATIONAL BANK 900097 122520-E.TOPPER 13.40 12/28/2020 180 DOLLAR TREE-POLAR EXPRESS FIRST NATIONAL BANK 900097 122520-J.WEISS 26.50 12/28/2020 181 DOLLAR TREE-POLAR EXPRESS FIRST NATIONAL BANK 900097 122520-J.WEISS 12.50 GJ-201231LB 01/04/2021 04 Dec 2020 Deposits 449.03 TOTAL PERIOD 08 ACTIVITY 258.63 449.03 TOTAL ACCOUNT ACTIVITY 8,129.71 8,416.68 ENDING BALANCE 49,731.26 GRAND TOTAL 0.00 49,731.26 TOTAL DIFFERENCE 0.00 49,731.26 YORKVILLE PUBLIC LIBRARY ' FISCAL YEAR 2021 BUDGET REPORT PUBLICUBRARY For the Month Ended January 31,2021 K oJFve lY1 8% 179: 25% 331 12% 50% S.S;, 67:x. 7596 ye.r-to-Daie FISCALYEAR2021 CCOUNT NUMBER DESCRIPTION NI -20 Jone-20 Ju1w20 A.­120 September-2O 0-b-70 No,embcr-2n Drcemb<r-2t1 Janaaq,21 Tord. BUDGET %or Bndeet LIBRARY OPERATIONS REVENUES Tta 82-000-40-004000 PROPERTY TAXES - 351.5691 27,832 31,873 298,065 18,644 8,900 - - 736,883739,047 99.71% 82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE - 393,438 31,146 35,669 333.562 20,863 9,960 - - 824,640 822,953 100.21 wergomm.ental 82-00041-00-4120 PERSONAL PROPERTY TAX 800 - 831 614 - 779 - 202 958 4,183 5.250 79.68% 82-000.41-004170 STATE GRANTS - _ _ _ 500 21,651 20,000 108.26% Fines&Forfeirs 82-000fo4330 LIBRARY FINES - 1072 - 526 56 179 396 63 134 2,424 8,500 28.52% Chu essfor r Servier 82-000.44-00-401 LIBRARY SUBSCRIPTION CARDS - 476 175 342 168 165 1,504 - 28i 3,116 8,500 36.66% 82-00044-00-4422 COPY FEES - - 325 7 362 36 1 389 124 1,245 3,800 32.77% 82-000-44-004439 PROGRAM FEES - _ _ - 2 - 2 - 0.00/ Investment Earnin s 92-000-15-00-4500 INVESTMENT EARNINGS 203 142 136 103 102 149 100 93 74 1,101 8.959 12.29% liscellaneous 82-000-48.00-4820 RENTALINCOME - _ _ _ _ _ 1,750 0.00% 82-000-48-004850 MISCELLANEOUS INCOME - 324 - _ 50 1 _ _ 138 512 1 2,000 25.61% Other Financing Sources 82-00049-00-4901 TRANSFER FROM GENERAL 5,911 1,911 2,244 1911 1.911 2.244 992 979 4,416 22,579 26,584 84.94% TOTAL REVENUES:LIBRARY 6,914 748,934 62,364 71,363 655,073 43,388 21,889 1 1,726 6,689 1,618,338 1,647,343 98.24 LIBRARY OPERATIONS EXPENDITURES Salaries&wages 82-820-50.00-5010 SALARIES&WAGES 31,602 21,068 21,068 21,0(8 21,068 34.224 21,700 37,779 16.847 226,424 289,742 78.15% 82-820-50-00-5015 PART-TIME SALARIES 19,929 9,261 9,829 10,986 10,505 17,780 11,605 12,063 10,771 112,728 190,000 5933% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,547 2,370 2,370 2,370 2,370 3,840 2,441 4,237 1,872 25,415 32,779 77.54% 82-820-52-00-5214 FICA CONTRIBUTION 3,886 2,264 2,307 2,396 2.359 3,922 2,491 3.776 2,038 25,437 35,952 70.75% 82-820-52-00-5216 GROUP HEALTH INSURANCE 10,625 9,593 9,007 4,655 4,655 3,828 4,492 4.770 9,989 61,615 76,764 8027% 82-82052-00-5222 GROUP LIFE INSURANCE 29 29 29 29 29 58 - 29 24 256 387 66.04% 82-820-52-00-5223 DENTAL INSURANCE 527 527 396 527 527 527 527 527 1 527 4,611 632" 72.93% 82-820-52-00-5224 VISION INSURANCE 169 84 84 84 84 84 - 84 84 759 1.012 7500% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 333 - 333 - - 333 - - - 999 750 1 133.16% 82-820-52-00-5231 LIABILITY INSURANCE 5,578 1,911 1,911 1,911 1,911 1,911 992 979 4,476 21,581 25,834 83.54% Commatual Semces 82-820-54-00-5412 TRAINING&CONFERENCES - - - - - - - - _ _ 3,000 0.00% 82-820-54-00-5415 TRAVEL&LODGING - _ _ _ _ _ _ _ _ _ 1,500 0.00% 82420-54-00-5426 PUBLISHING&ADVERTISING - 228 567 35 _ - _ _ 830 2,500 33.20% 82-820-54-00.5440 TELECOMMUNICATIONS - - 609 420 4,127 421 420 419 - 6,416 7,200 89.11% 82-820-54-00-5452 POSTAGE&SHIPPING - - 7 5 239 20 1G 15 14 316 750 42.19% 82-820.54-00-5460 DUES&SUBSCRIPTIONS 593 185 248 51 284 3;033 2,997 1,674 128 9,193 11,000 83.57% 82-820-54-00-5462 PROFESSIONAL SERVICES 3,865 1,442 1,771 210 4,511 288 3,690 905 2,361 19,032 40,000 47.58% 82-920-54-00-5466 LEGAL SERVICES _ _ _ 338 _ _ _ _ 3,825 4,163 3,000 139.75% 82-820-54-00-5468 AUTOMATION 2,366 - 4,105 503 - 3.801 - 413 - 11,189 20,000 51.94% 82-820-54-00-5490 UTILITIES - - 600 1,281 735 1,124 1.213 1,465 1.874 8,292 11,798 70.29% YORKVILLE PUBLIC LIBRARY Wff FISCAL YEAR 2021 BUDGET REPORT PUBUCI18RMY For the Month Ended January 31,2021 %ofF-1 Fear 8% 174: 25% 33% 42% 504658% 67% 75% fear-to-Dxle FISCAL YEAR 2121 .v ACCOUNT NUMBER DESCRIPCION "1,.-20 fe J-20 JuIw20 AugkW.20 & nib-20 October-20 N-ber-20 December-20 J--.21 T-h BUDGET %of BWpt 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - 2,195 462 4,277 1 6,738 1 1,120 - 4,698 19,491 50,000 38.98% 82-820-54-00-5498 PAYING AGENT FEES - 1.100 589 _ _ _ _ _ _ 1,689 1,700 99.32% Supplies 82-820-56-00-5610 OFFICE SUPPLIES - 311 69 144 438 567 1,119 596 178 3,442 8,000 43.02% 82-820-56-00-5620 OPERATING SUPPLIES - 78 - 152 690 39 IS 3,200 - 4,177 4,000 104.43% 82-820-56-00-5621 CUSTODIAL SUPPLIES - 895 1028 306 1.636 49 - 410 769 5,092 7,000 72.74% 82-820.56.00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - _ 37 - 207 - - 244 2,000 12.20% 82-820-56-00.5671 LIBRARY PROGRAMMING - - 55 _ 81 _ 276 _ 42 453 2,000 22.66% 82.820-50-00-5675 EMPLOYEE RECOGNITION _ _ _ _ _ 45 _ _ 45 300 15.00% 82-820-56-00-5685 DVD'S - _ - _ _ _ _ _ _ _ 500 0.00% 82-820-56-00-5686 BOOKS - - 106 _ _ _ 259 - - 365 1,500 24.34% 1006 Bond 82-820-84-00-8000 PRINCIPAL PAYMENT - - - - _ _ - 75.000 - 75,000 75,000 100.00% 82-820-84-00.8050 INTEREST PAYMENT - 10.119 - _ _ _ _ 10.119 - 20,238 20,238 100.00% 2013 Re ndin Bond 82-810-99-00.8000 PRINCIPAL PAYMENT - - - - _ _ _ 610,000 - 610,000 61800(1 IOD.ODf 82-820-99-00-9050 INTEREST PAYMENT - 60,925 - - - - - 60,925 - 121,850 121.856 100.00% TOTAL FUND REVENUES 6,914 748,934 62,364 71,363 655,073 43,388 21,889 1,726 6,689 1.618,338 1,647,343 98.24'7 TOTAL FUND EXPENDITURES 83,048 122,390 59,284 47931 60.563 82,605 55,617 829,385 60,517 1.401,340 1,664,378 84.20 FUND SURPLUS(DEFICIT) (76,134) 626,544 1 3,080 23,431 594,510 (39,218) (33,728) (827,660) (53,829) 216,998 (17,035) LIBRARY CAPITAL REVENUES - 84-00042-004214 DEVELOPMENT FEES 3,500 1,500 7,900 17,900 16,050 15,550 3,050 9,500 6,000 80,950 50,000 161.90% 84-000-45.00-4500 INVESTMENT EARNINGS 16 15 17 14 17 20 15 14 14 141 500 28.24% S4-00048-004850 MISCELLANEOUS INCOME - 26 _ _ _ _ _ _ _ 26 _ 0.00% TOTAL REVENUES:LIBRARY CAPITAL 3516 1,541 7,917 17,914 16,067 15,570 3,065 9,514 6,014 81,117 50.500 160.63% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - _ _ _ _ _ _ _ - 3,500 0.00% 84.840-56-00-5635 COMPUTER EQUIPMENT&SOF"[WARE - 1,326 - - - 50 1,650 4,892 - 7,919 15,000 5279% 84-840-56-00-5683 AUDIO BOOKS - 155 271 40 190 225 787 307 41 2,017 3,500 57.61% 84-840-56-00-5684 COMPACT DISCS&OTHER MUSIC - 16 - - W 10 - 41 69 150 500 29.98% 84-840-56-00-SG85 DVD'S - 420 361 25 239 255 - 186 123 1,609 3,000 53.64% 84.840-50--00-8686 BOOKS - 1,046 404 2,999 - 3,331 5.078 7.128 1.5.4 21,529 50.000 43.06% TOTAL FUND REVENUES 3,516 1,541 7.917 17,914 16,067 15570 3,065 9,514 6,014 81,117 50-5,00 160.63 TOTAL FUND EXPENDITURES - 2,963 1,036 3,064 443 3,871 7,515 12,554 1,777 331224 75,500 FUND SURPLUS(DEFICIT) 3,516 (1,422) 6,880 14,851 15.624 11,699 (4,450) (3,041) 4,236 47,893 (25,000) YORKVILLE PUBLIC LIBRARY PUBLIC LIBRA CASH STATEMENT As of January 31, 2021 FISCAL YEAR 2021 May June July August September October November December January February March April 2020 2020 2020 2020 2020 2020 2020 2020 2021 2021 2021 2021 Library Operations Old Second $ 321,123 S 629,168 $ 588,982 $ 575,506 $ 874,784 S 839,655 S 301,304 S 644,730 $ 603,203 Building Development Fees Old Second 123,389 123,967 123,713 120,664 146,038 158,237 166,287 156,796 164,532 Library Operations IMET* 4,126 4,126 4,126 4,126 4,126 4,126 4,126 4,126 4,126 Library Operations Illinois Funds 236,679 236,766 236,316 236,843 258,024 253,046 258,066 258,086 258,105 Total: S 685,315 S 994,026 S 953,637 S 937,143 S 1,282,972 S 1,260,064 s 1,229,782 S 1,063,738 S 1,029,966 S - S *Restricted PAYROLL I"PAY PEP IOD $ 19,794 S 17,836 S 17,494 S 18,360 S 17,830 S 21,421 S 19,389 $ 39,288 S 13,850 2"PAY PERIOD 19,653 17,277 18,230 18,459 18,622 19,130 18,848 18,566 17,678 3"PAY PERIOD 19,667 - - - - 12,214 - - - Total Is 59,113 S 35,113 S 35,724 S 36,819 S 36,452 S 52,765 S 38,237 S 57,854 S 31,528 S - S - S - YORKVILLE PUBLIC LIBRARY STATEMENT OF REVENUES,EXPENDITURES AND TRANSFERS For the Month Ended January 31,2021 * PUBLIC LIBRARY Fiscal Year 2020 January YTD %of FY 2021 For the Month Ended January 31,2020 Actual Actual Budget Budget YTD Actual %Change LIBRARY OPERATIONS FUND(82) Revenues Property Taxes $ - $ 1,561,523 100.0% $ 1,562,000 $ 1,497,431 4.28% Intergovernmental Personal Property Replacement Tax $ 958 $ 4,183 79.7% $ 5,250 $ 5,088 -17.77% State Grants 500 21,651 108.3% 20,000 21,151 2.37% Total Intergovernmental $ 1,458 $ 25,835 102.3% $ 25,250 $ 26,239 -1.54% Library Fines $ 134 $ 2,424 28.5% $ 8,500 $ 5,951 -59.26% Charges for Services Library Subscription Cards $ 285 $ 3,116 36.7% $ 8,500 $ 6,273 -50.33% Copy Fees 124 1,245 32.8% 3,800 2,863 -56.50% Program Fees - 2 0.0% - 64 -96.87% Total Charges for Services $ 409 $ 4,363 35.5% $ 12,300 $ 9,200 -52.57% Investment Earnings $ 74 $ 1,101 12.3% $ 8,959 $ 14,457 -92.39% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements $ - $ - 0.0% $ - $ - 0.00% Rental Income - - 0.0% 1,750 1,150 -100.00% Miscellaneous Income 138 512 25.6% 2,000 2,494 -79.46% Transfers In 4,476 22,579 84.9% 26,584 21,181 6.60% Total Miscellaneous&Transfers $ 4,613 $ 23,092 76.1% $ 30,334 $ 24,825 -6.98% Total Revenues and Transfers $ 6,689 $ 1,618,338 98.2% $ 1,647,343 $ 1,578,102 2.55% Expenditures Library Operations $ 60,517 $ 1.401,340 84.2% $ 1,664,378 $ 1,370,749 2.23% 50 Salaries 27,619 339,152 70.7% 479,742 335,701 1.03% 52 Benefits 19,009 140,672 78.2% 179,800 129,621 8.53% 54 Contractual Services 12,901 80,610 52.9% 152,448 95,242 -15.36% 56 Supplies 989 13,818 54.6% 25,300 13,172 4.91% 99 Debt Service - 827,088 100.0% 827,088 797,013 3.77% Total Expenditures and Transfers $ 60,517 $ 1,401,340 84.2% $ 1,664,378 $ 1,370,749 2.23% Sutplus(Deficit) $ (53,829) $ 216,994 $ (17,035) $ 207,353 * January represents 75%offiscal year 2021 Director's Report January 2021 Summary- Courtyard gates are fixed. We ordered the new power panel which the city installed for us. ADS came and installed a new radio transmitter for the alarms.Thank you to Russ for helping with information they needed to complete this job. We have people coming Feb. 16 for Electric assessment evaluation for switching to LED. There was a power outage on 1/30/2021. We could use new battery backup unit for Comcast router as the one we have in there is very old. We also kept getting calls from ADS about supervisory alarms which mean systems trouble. Batteries needed relplacing on the fire panel in the electrical room.They came out on Monday 2/1/2021 and did that for us. We are happy to announce that we now have remote printing to offer the public. We also have a new scan/fax machine. First webinar... & MLK program was successful. A letter was sent to Kendall County Health Dept. asking if staff could get vaccinated under phase 1b. and offered our meeting room as a vaccination site if needed. No word back from them. Dixie attended Delegates assembly. We have a new member library(Marengo) and our PraireCat staff are now participants in IMRF. Dixie and Shelley attended Rails member update where they discussed the new way to go about recertification using the L2 portal. Cards for Kids Act was also discussed.This legislation went into effect in June. If a child living outside the library service area qualifies for free lunches,then they also quality for a library card. An incident report was created 1-28-21 for a patron who went to sit on a bench and fell and hit their head and elbow. Our Community Winter Read Challenge goal of 20,000 minutes was reached by the end of January. We had an anonymous Boner looking to match the$100 donation to the Kendall County Community Food Pantry if we read 40,000 minutes by the end of February. The youth department will start posting a virtual Spanish storytime later this month. Staff member testing positive for COVID on 1/27, will quarantine until after Feb 15. Children's Programs: 6 programs with 39 attending (3 book clubs, 2 story times,Zoom Bingo) 16 passive programs with 796 views (4 crafts-to-go, 3 virtual 3-D printing, 7 virtual story times, 2 virtual STEM) 3 Teen programs with 20 attending (book club &TAG, Dungeons & Dragons Zoom) 1 passive teen programs with 15 attending (craft-to-go) Adult Programs: 6 programs with 90 attending 1/5 Threads Zoom-6 1/13 Lunch Bunch book club/Zoom- 6 1/18 Volunteer Panel presentation Zoom-31 1/18 In the Belley of the Beast Zoom-27 1/27 Mens Book Club/Zoom-7 1/26 Creative Writing Zoom-13 Meeting Room Usage: Rentals-0 ; Library use-4 Museum pass: 0 Proctored tests:0 Volunteers- Friends of the Library are operating the Lobby book sale and have been contiunuing to index the KCR Obits. YORKVILLE STATISTICS FOR FY21 PrairieCat Items to Reciproc Items al Items borrowe Borrower All checkout lent to d from s Transacti web s+ checkout all holds holds other other atYorkvill Items Patrons ons renewals renewals s renewals placed filled checkins libraries libraries a added added MAY 641 0 24 13 11 0 0 617 0 0 0 413 10 JUNE 7,303 128 2,095 1,967 128 528 1,756 2,924 96 275 31 269 12 JUL 10,324 457 4,704 4,451 253 285 2,110 3,224 814 1,548 97 324 34 AUG 12,723 744 5,498 5,321 177 381 2,005 4,839 698 1,547 241 313 46 SEP 12,163 796 5,469 5,258 211 348 2,111 4,235 732 1,618 178 388 53 OCT 12,824 1125 5,626 5,383 243 329 2,093 4,776 728 1,670 217 327 67 NOV 12,160 776 5,372 5,103 269 271 2,036 4,481 680 1,522 297 444 37 DEC 11,403 843 5,137 4,711 426 314 1,732 4,220 661 1,308 329 309 27 JAN 12,480 814 5,701 5,397 304 428 2,096 4,255 817 1,594 329 369 45 FEB MAR APR Totals ANCESTRY GALE E-READ IL OMNI OCLC SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 0 0 01 0 92 80 52 1210 4801 330 0 01 0 JUN 0 0 01 0 45 63 45 1133 436 328 1 0 0 JUL 51 24 5 42 45 77 37 923 506 301 0 10 7 AUG 283 154 3 21 36 51 32 923 468 280 1 10 4 SEP 121 23 2 15 23 75 29 787 421 257 0 12 7 OCT 32 50 1 2 25 83 33 797 451 273 1 13 9 NOV 59 19 0 0 28 63 31 813 438 293 0 14 4 DEC 0 0 1 1 42 79 32 773 443 278 0 9 20 JAN 50 9 0 0 36 80 37 234 521 291 0 FEB MAR APR Totals FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR PATRON DOOR COUNT 0 0 1300 3131 3491 3510 3052 2600 3089 CURBSIDE PATRONS 471 105 72 70 76 53 49 54 NUMBER OF CHILDREN'S PROGRAMS 2 3 2 7 10 8 7 9 6 CHILDREN'S ROGRAM ATTENDANCE 25 8 20 36 32 121 90 136 39 NUMBER OF CHILDREN'S PASSIVE PROGRAMS 5 5 10 12 9 10 14 10 16 CHILDREN'S PASSIVE PROGRAM ATTENDANCE 803 676 843 680 556 460 437 186 796 NUMBER OF YA PROGRAMS 1 1 1 3 2 3 3 YA PROGRAM ATTENDANCE 1 1 4 23 10 7 20 NUMBER OF YA PASSIVE PROGRAMS 1 1 1 1 1 2 1 YA PASSIVE PROGRAM ATTENDANCE 4 1 0 0 0 20 15 YOUTH SUMMER/WINTER READING 72 32 NUMBER OF ADULT PROGRAMS 4 4 4 4 4 4 5 5 6 ADULT PROGRAM ATTENDANCE 46 46 46 45 43 43 40 73 90 NUMBER OF ADULT PASSIVE PROGRAMS ADULT PASSIVE PROGRAM ATTENDANCE ADULT SUMMER/WINTER READING 33 YOUTH COMPUTER SESSIONS 22 17 33 78 18 18 70 ADULT COMPUTER SESSIONS 140 201 170 217 169 169 230 FRIENDS VOLUNTEER HOURS 13 10 31 13 19 48 40 30 IPLAR NOTES:COUNT LIVE VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE COUNT VIEWS OF RECORDED VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE Commercial Security System and Services Agreement Addendum Alarm Company("Alarm Co"): Customer#: 217537 Subscriber("Sub"): -JAL Main Office Colorado Branch,DBA Yorkville Public Library ALARM DETECTION SYSTEMS, INC. SAFE SYSTEMS, INC 902 Game Farm Rd Yorkville, IL 60560 1111 Church Rd.,Aurora,IL 60505 421 S.Pierce Ave.,Louisville,CO 80027 630.844.6300 adsalarm.com 303.444.1191 safe-systems.com This Addendum is part of an agreement dated Nov 2,2011 currently in effect between Alarm Co and Sub(herein the"Agreement").These terms and conditions shall be in addition to the Agreement. In the event of a conflict between this Addendum and any other document,including the original Agreement or Sub's purchase order,this Addendum shall control.Wireless transmitting equipment,CPU chip,software,data,passcode to the software and the transmitting and receiving equipment necessary for monitoring service remains the property of Alarm Co.Title and ownership of all other equipment,wiring and apparatus shall ❑ remain with Alarm Co,or®transfer to Sub upon full payment of the purchase price.Additional or changed systems,components,or services are as follows: QTY DESCRIPTION LOCATION EXISTING 1 XR550DNL-G Telecom Room on the 2nd Floor. 11 Wiegand Interface 11 Mullion Prox Reader 30 Prox Card 26 Bit 50 CAT 6 Regular 1 Access Control Setup 1 Output Harness For Xr10/20/150/550 2 Plug-In Output Relay 1 Output Harness For Xr500 1 Tamper Harness [Phone] 1 12 Volt 7 Amp Hour Battery 1 Ground Clamp 1 Phone Cord 2'Plug To Plug 1 Phone Block We Provide -Provide 24 hour managed access control of the system, Software is hosted at Alarm Detection Systems, card changes can be performed by customer or ADS. Upgrade burglar alarm control panel,connect to existing keypad(s). ADS will add/delete cards on a same day basis. Replace 11 exisitng card readers and control panel Customer Provides A network connection and a static IP address for the access control system. Customer to provide electric locking hardware. Exclusions Repair service does not cover Acts of God,vandalism or remodeling. Sub shall pay Alarm Co the additional sum of$7.774.00,of which 1/2 is to be paid upon signing of this Agreement or when billed to Sub shortly thereafter,and the unpaid amount is to be paid upon substantial completion of installation,and shall pay for ongoing services the additional sum of 153.00 per month,payable quarterly in advance.A late payment charge of 1 '/2%per month may be added to all amounts that remain unpaid for more than thirty(30)days,which is an Annual Percentage Rate of 19.56%.Monthly charges may be prorated to coincide with standard periods. THE AGREEMENT,AS AMENDED BY THIS ADDENDUM,SHALL REMAIN IN FULL FORCE AND EFFECT FOR A PERIOD OF 60 MONTHS FROM THE DATE ON WHICH THE MONTHLY CHARGES OR TIME AND MATERIAL CHARGES UNDER THIS ADDENDUM BECOME EFFECTIVE,AND THEREAFTER SHALL AUTOMATICALLY RENEW FOR SUCCESSIVE EQUAL TERMS.THIS AGREEMENT IS TERMINABLE BY EITHER PARTY UPON WRITTEN NOTICE BY FIRST CLASS USPS MAIL TO"CUSTOMER SERVICE,1111 CHURCH ROAD,AURORA,IL 60505"OR BY EMAIL TO CUSTOMERSERVICE@ADSALARM.COM,MADE AT LEAST THIRTY DAYS PRIOR TO THE END OF THIS OR ANY RENEWAL TERM.THIS ADDENDUM WILL NOT BE BINDING UPON ALARM CO UNTIL EITHER(1)SIGNED BY AN OFFICER OF ALARM CO OR(2)ALARM CO PROVIDES THE EQUIPMENT OR STARTS THE ADDITIONAL SERVICE. Page 1 of 3 IL 822 IL Alarm License#127-000143 1 IL Locksmith License#192-000270 1 IL Fire Sprinkler Contractor License#FCS0276 Y �' R1 1 a A7! 7• Ji _.y Yorkville Public Library Open-Platform Door Entry System designed by industry experts . . . Umbrella T E C H N O L O G I E S I ' ©Umbrella Technologies 2019 V Table of Contents 1. The Problem....................................................................................................................... 3 2. System Goals..................................................................................................................... 3 3. Project Workflow and Tracking........................................................................................ 4 4. Scope of Work...................................................................................................4 5. Specified Technology....................................................................................................... 5 6. Training ............................................................................................................................... 10 6.1 On-Going Support....................................................................................................... 10 7. Why Umbrella Technologies .......................................................................................... 10 8. Customer References..................................................................................................... 12 9. Proposal........................................................................................................................... 17 - 2 - SOWM RWC11719 ] .The Problem The administration at the Yorkville Public Library have recently experienced trouble accessing their current access control software. System Goals 2. 1 Process and Technology Integration To assemble an open-platform access-control platform that delivers a cloud management software. The solution must enable modern technology and provision for mobile credentials and app-driven communication for secured entry. 2.2 Summary After careful study of the existing infrastructure and comprehensive dialog with the sites management team, there needs to be a well thought out plan to deliver an access control system which can secure Yorkville Public Library staff and guests. Umbrella Technologies can deliver a solution that reduces operational overhead. This will be accomplished by utilizing existing infrastructure through technology encoding, forward thinking, and vision to reduce cost of revamping infrastructure while delivering a modern solution. 2. Project Tracking and Work Flow The following is our commitment to you our customer and to guarantee a successful project outcome. ❖ Project Tracking & Work Flow Plan Upon award of the project we will create a code based system to identify all cable pulls for cameras, card readers to reference activity and progress. Example: Building# Camera# Door# B 1 C 1 (Building 1 / Camera 1) ❖ Weekly written updates - 3 - SOW#: RWC11719 Mountains aren't moved on any given day on the jobsite but it's part of our process to effectively communicate progress updates in writing DAILY. Your designated project manager will receive a written update of work performed that day. We will also apply this work to an updated work flow completion plan so you have the micro (daily details) and macro weekly updated workflow progression. Example Daily Update: Good Evening Niko, Today our team completed cable pulls for B 1 C 1 (Building 1 Camera 1), B 1 C2, B 1 C3, B 1 C4, B 1 C5 and B 1 C6. We also completed B2D5 and B2D6 with electrified locks and proximity card readers. All cabling was crimped, tested and ready for hardware. ❖ We work the Problem If any challenges in the field arise you have our promise to handle them professionally with clear communication and to put swift action behind the resolution. 3.Scope of Work: Yorkville Public Library 902 Game Farm Rd, Yorkville, IL 60560 • Server Room o We will start by removing the existing access control boards. o Next we will rewire the existing locks and readers into the new controller boards. o Then we will configure all doors into the cloud software. o Lastly we will test all doors to ensure full functionality. - 4 - SOW#: RWC11719 ESTIMATE Umbrella Technologies tmbrella 120 Gale Street TECHNOLOGIES Suite GAurora, Illinois 60504 United States (888) 819-4211 www.umbrellatech.co BILL TO Estimate Number: Yorkville Library Yorkville Public Library Access Control Dixie DeBord 902Game Farm Rd Estimate Date: January 26, 2021 Yorkville, Illinois 60560 United States Expires On: January 26, 2021 630-553-4354; 104 Grand Total(USD): $5,900.00 Didebord@yorkville.lib.il.us Items Quantity Price Amount UMB-OP-4ESH-24V 3 $850.00 $2,550.00 Smart Hub, 4 entry capacity, dual 12V 4A/24V 2A power supply, enclosure UMB-SOW 1 $3,350.00 $3,350.00 Installation, configuration, wiring, testing and trouble-shooting. Includes training and engineering of the system. Including Cat5e cabling, and all installation materials required per defined scope-of- work. Total: $5,900.00 Grand Total (USD): $5,900.00 Notes/Terms Billed Separately-Services, Hosting &Software: Access Control Cloud hosting management software platform is$480 per quarter Optional 3-year service and preventative maintenance service agreement: Includes no billable service-call hours, software upgrades& hardware warranty replacement. Quarterly payment is$145 Access Control Technology Smart Hub The Smart Hub is an access control unit with the capability to interface with up to four entries and up to eight readers (if also using Wiegand readers in addition to open platform readers). The Smart Hub securely makes all entry decisions and includes ports for door readers, Request to Exit, Wiegand Readers, and Contact Sensors. openpath RS-485 wiring connects the Smart Hub to the readers, and all readers and locking hardware is powered with an included power supply in the same enclosure for locations with space restrictions for wall mounted items. We recommend installing a back- up battery as a best practice to ensure uptime during a power outage (back-up battery not included). • Cloud Security All communication with the cloud is encrypted end-to-end with strong public key cryptography and mutual authentication. • CloudSync is our offline first technology, which allows the system to operate even if your Internet connection goes down. • Easy to Install Standard wiring, easily replaces legacy systems. • Fail Safe Because we understand the serious impact of a system failure, we set out to prevent this from being an option. Configured to withstand power failures and Internet outages. • Interoperability Easily integrates with physical on-premise systems and logical software based systems. • Monitoring Network and device monitoring systems are built right into our products to ensure a smooth experience for our users. Should a problem arise, our diagnostic and troubleshooting insight will help us resolve the issue as quickly and painlessly as possible. • Expandable designed to be modular and expandable, making it easy to support additional entries, doors, and elevator floors. • Reliability designed to provide a reliable, consistent experience. - 5 - SOW#: RWC11719 • Simple Management Software runs in the cloud, no need to set up or maintain local servers and software. Access Control Management Software 5a;u 320 4S 9 675 s+. • Simple Management Software runs in the cloud, no need to set up or maintain local servers and software. • Intuitive Interface Modern software designed to think like you do. • Smart Integrations Works seamlessly with G Suite, Active Directory, Office 365, and more. • Real Time Visibility Know who's coming and going in real time, from anywhere. • Scalable Support for unlimited sites, doors, users, roles, groups. • Reliable Designed to provide a reliable, consistent experience. • Secure and Encrypted Goes beyond the vulnerability of on-premise solutions. • Easy Setup Cloud-based hardware configuration. - 6 - SOW#: RWC11719 Powerful controls that are simple to use • Entry Schedules Give each entry its own schedule. Leverage our flexible rules engine to be ready for every contingency and schedule variant. Create Event r pr.atin",Event Time: 9:00 am to 5:00 pm Timezone: (GMT-08:00)Pacific Time Repeating: Sun Mon Tue Wed Thu Fri Sat O O O O O Starts on: May01,2018 at9:00am Ends: O Never On May01,2018 Default state: None selected Scheduled state: Unlocked J O Trigger the scheduled state after first user unlocks via: Convenience J Cancel • Multi-Site Management Whether you are a tenant or landlord, you can manage multiple offices or buildings all from one cloud account. - 7 - SOW#: RWC11719 openpoth Awatom CDIP e a r; Dashboard Homo/Sltr:/Site Management y Users Sites sites Site Management ® S'.—,... D tone Management Sita Name Entry Management Awesome Corp Offic Los Angeles ,;Q Awesome Corp Office.Newyork Entry State Management Awesome Corp Office-Austin j Hardware Shawingalf 3 enMcs Reports ry. Integrations to Administration Release Notes • Zone Sharing Landlords can share access to common areas while giving tenants control of their own office access. openpoth Awmame Corp N a s ri Dashboard Home/Users/Group Management Users �V Groups °� User Management Group Management ® Seofch._ Rale Management Group Name Description _-t Sites 2nd Floor Tenants All tenants on the second floor Q 3rd Floor Tenants Alltenanis on the third floor Q ll Hardware Janitors The nighttime cleaning crew has their own access schedule Q ..I Reports Mamtenancecrew The maintenance crew needs access to ail floors Q f_ Integrations Showing all J entries Administration — Release Notes Administrative: - 8 - SOW#: RWC11719 • Scheduling Set lock and unlock times for each entry. • Painless Permissions Easy group and role management for employee access privileges. • Backwards Compatible On-premise hardware works with legacy systems. • Third-Party Apps Built-in integrations with other cloud services like G Suite, Office 365, Active Directory. Security: • Scheduling Set lock and unlock times for each entry. • Cloud Key Use your web browser to lock or unlock any door from anywhere. • Online Hardware Management Smart Hub and Readers can be managed, even when no one's in the building. • Constant Encryption Updates continuously via cloud software, so there's no need to do it manually. Reporting • Details on Demand Your dashboard shows real-time reports for each entry. • Detailed Events Detailed access logs and event reporting. • Individual Reporting Individual mobile reporting. • Remote Visibility See who's coming and going from anywhere. ROI • Fewer Hard Costs No need to buy servers, access control software, antivirus software, or key cards. • Administrative Savings User-friendly management means you won't have to engage IT to add or remove credentials. - 9 - SOW#: RWC11719 6. Training This is a unique area of excellence from Umbrella Technology. Most system integrators hand over a manual and expect you to become the expert. Umbrella Technologies takes ownership over your education while making it a simple and repeatable process for new employees to be on-boarded. We supply a copy of every owner's manual (of every product), but we take a major step to ensure clarity of use for your team. This element of service is achieved by creating a process and user's manual based on the converged technology solution which was developed specifically for your location. The first manual is for administrators only of the technology which is 100% tailored to your technology and people. Umbrella Technologies creates an easy step-by-step guide to make changes to the system or to add capabilities. The second manual is dedicated for your operators of the technology that is focused on the process by which user's respond to alarms, investigate footage, and create reports. Furthermore, we deliver an on-site training class in which we simulate the process, developing incident reports, search and archiving video footage, along with all elements of adding or modifying door access to visitors and employees. Administrators and Operators both will enjoy a hands-on 1-on-1 education with clear, easy to comprehend documentation. Time and time again we see this part of the experience with Umbrella being unmatched by our competitors. 6. 1 On-Going Support We are your technology resource. Our philosophy is to make you independent of us but having unrestricted access without feeling like you are on a never ending cost prohibiting support marry-go-round. Here is a simple breakdown: 1. We do not charge for phone support during normal business hours. 2. We do offer monitoring services allowing remote access on a permanent basis to provide additional service outside technical support. 3. We never charge anything up and above the quoted price for a technical support. 7. Why Umbrella Technologies For nearly 10 years the founders of Umbrella Technologies created innovative products within the security industry from HD cameras, video management software and business intelligence analytics. Time and time again we got a first-hand look at the core - 10 - SOW#: RWC11719 frustrations of end-users and saw the urgent need to create clear convergence of their security technologies. We've seen our competition fail the end user by providing unrealistic expectations, price gouging, complete project failure and inconsistent service and support. Finally, we said ENOUGH and decided to bring the best people and minds together to fulfill this growing demand in true system integration with Umbrella Technologies. WE FOSTER EDUCATION We are students before anything. We hear all the time, "I've been in the industry for 20 years..." Well, 20 years ago the world was different. Truthfully, 3 years ago everything was different. We do not carry the attitude of knowing it all but success is the reward to individuals who are prepared and we come prepared... WE REALLY LIKE TO WIN There is a careful balance between being cocky and competitive. When we engage customers we feel like we're invested in their success and are 100% focused on making sure they win and win big with the system we engineer. WE PRACTICE HONESTY Being upfront with you if a problem arises is key. We expect you to also be forthright if a situation or problem is causing dissatisfaction. They key is to confront the issue head on in a professional way together which leads to a solution. WE ARE CREATIVE We are only limited by our imagination. Answers are reserved to those who are willing to work hard to find one. Understanding before implementation is our code. Hacking might sound like a bad word. Actually it is a process of educated guessing and checking. These are some of the elements we take to delivering real value. Umbrella Technologies is a next-generation system integration company. By combining unmatched technology expertise with talented resources we will deliver an advanced solution with a focused process that makes technology work for you. Umbrella Technologies is a next-generation system integration company. By combining unmatched technology expertise with talented resources we will deliver an advanced solution with a focused process that makes technology work for you. BBB Rating: A as of 9j22r?0=5 BSB. Click for Profile - 11 - SOW#: RWC11719 8. Customer References United Center in Chicago IL has utilized both Sentry360 cameras, and had Umbrella Technologies install a new Visitor Management System which works within their security eco- U N I T E D system. Our knowledge of technology, and superior service have been the recipe of a great CENTERPJ))) _ working relationship. Contact: Alex Hernandez Sr. Director of Security Direct: 312.455.4562 ahernandez@unitedcenter.com 1901 West Madison Street, Chicago, Illinois 60612-2459 - 12 - SOW#: RWC11719 lrlast . N BLVD Umbrella has provided 500 Station unique security system expertise not typically found locally-they have great experience in both commercial video surveillance and building access control systems. NICK COPE 500 Station Luxury Apartments 675 Station Blvd., Aurora, IL 60504 M: 702.466.2479 E: 500stationnc@gmail.com W: 500station.com - 13 - SOW#: RWC11719 Y "Having quality security was a major priority when we established our new Headquarters in Evanston Illinois- as our team serves more the - 1,600 youth and reaches more than 4,000 family members each year through afterschool and summer learning programs, clinical counseling, street outreach and parent engagement programs. We required a system that was easy-to-use but delivered quality surveillance footage. The system was designed with panoramic or 360-degree cameras which reduced the total amount of cameras needed to cover key areas and allowed for the beauty of our facility to shine in which we we're awarded Excellence in Design for New Construction at the 2017 Design Evanston Awards. Having Umbrella Technologies on the construction and planning team was of great value to our organization and after the system was turned over to our administrative team they we're responsive and continued to answer all of our questions. We have on- going training planned with them & are very thankful for the video surveillance system they designed which serves to keep ourstaff, children and families focused on what matters." Kelli-Ann Alcott Operations Manager Youth & Opportunity United (Y.O.U.) Gender pronouns: she/her/hers 847-801-0233 kalcott@youthopportunity.org Expanding Opportunity. Empowering Youth. - 14 - SOW#: RWC11719 "Our existing surveillance system was rooted in analog, coax cable, low resolution and blind-spots. Not to mention still recording on VHS tapes. I was > =jT""'"�' introduced to Umbrella Technologies by OODSTO .iK other IT directors I trusted and they came in n�rlit and designed a solution utilizing our existing resources and made recommendations that ultimately saved cost up front but planned for long-term growth. The initial phase involved a complete overhaul of our City Hall, Police Department, assisted living center, garage structure and Recreation Center and we have plans to expand in the near future. We now have a system that produces quality evidence and a management platform that is reliable. Umbrella's service, response time and flexibility has strongly benefited our City and we look forward to continuing our partnership." Dan McElmeel IT Director City of Woodstock 815-338-4300 dmceimeei@woodstockil.gov - 15 - SOW#: RWC11719 Other Highlighted Customers Include: 111 v�4PLR T , ' D O\ U ! G�i I DS - � I UN I T E D CENTER . U.S. Cellular. 0 Aurora INDIAN DI I�� 0 West Aurora AP PRAIRIE School Public YOUTH 6 OVrO1TUNITT UNITED District 129 Library SCHOOL DISTRICT 204 Credentials: o MIS ILLINOIS 30 venal FSS I ON�,y 1 2015 Security Products Magazine 2015 Security Products 2013 Security Products 2014 SIA's New Product New Product of the year award Magazine Magazine Showcase Best Panoramic Surveillance Camera New Product of the year award New Product of the year at ISC West SentryEdgeTM l .The Problem The management team at the Yorkville Public Library have recently had issues with their current analog system being divided on two separate systems using outdated software. 2.System Goals To deliver one integrated video surveillance system that delivers forensic evidence value by which the administration can deter-crime, and damage to property and the overall safety for its guests. 3.Scope of Work Yorkville Public Library 902 Game Farm Rd, Yorkville, IL 60560 • Server Room o We will start by installing the analog to IP converters in the server closet. o Next we will install the server in the server rack. o Lastly we will install the VMS software on the server, and configure the server into the network. • Fixed Cameras x32 o We will start by switching the wiring from the current recorders. o Lastly we will configure the existing cameras into the new software. - 3 - ESTIMATE tmbrella Umbrella Technologies 120 Gale Street Tec H N 0 L OG Ie5 Suite Aurora, Illinois 60504 United States (888)819-4211 www.umbrellatech.co BILL TO Estimate Number: Yorkville Library Yorkville Public Library Video Surveillance Dixie DeBord Analog 902Game Farm Rd Yorkville, Illinois 60560 Estimate Date: January 26, 2021 United States Expires On: January 26, 2021 630-553-4354; 104 Didebord@yorkville.lib.il.us Grand Total (USD): $8,610.00 QuantityItems UMB-ANAENC 2 $930.00 $1,860.00 16 Channel Analog to IP video encoder using H.264 compression up to 30FPS SE-16P-4T 1 $4,250.00 $4,250.00 Intel Core i7-3770 3.4Ghz, Intel HD Graphics 4000, 8GB DDR3, Windows Embedded 7, 420W PSU: (System: 120W, PoE: 300W)60GB SSD(OS) Storage 4T6, 16 Port Open Platform Network Video Recorder: SentryEdge UMB-SOW 1 $2,500.00 $2,500.00 Installation, configuration, wiring, testing and trouble-shooting. Includes training and engineering of the system. Including Cat5e cabling, and all installation materials required per defined scope-of- work. Total: $8,610.00 Grand Total (USD): $8,610.00 Notes/Terms 3 Year Service and Maintenance Agreement: Paid Quarterly @ $215 per quarter. Includes first-priority service, remote server/software support with software upgrades, preventative maintenance and no service call billable hours. 1 .The Problem The management team at the Yorkville Public Library have recently had issues with their current analog system being divided on two separate systems using outdated software and analog camera. 2.System Goals To deliver one integrated video surveillance system that delivers forensic evidence value by which the administration can deter-crime, and damage to property and the overall safety for its guests. 3.Scope of Work Yorkville Public Library 902 Game Farm Rd, Yorkville, IL 60560 • Server Room o We will start by installing the server and PoE switch in the server rack. o Lastly we will install the VMS software on the server, and configure the server into the network. • Fixed Cameras x32 o We will start by replacing the analog cables with Cat 5 cables. o Next we will install the new camera in the location and facing the same direction. o Lastly we will configure the cameras into the VMS software. - 3 - 4.Specified Technology Fixed Camera Replacements • 2/4 Megapixel Resolution • Built-In IR LEDs • Vandal Proof IK10 Rated • Auto-Focus motorized lens 3-9mm & Fixed focus • Ultra-Wide-Dynamic-Range • Onvif Compliant (Profile S) Wisenet Video Management Software Intuitive and Easy to Use • An intuitive'drag&drop'tool makes it extremely easy for operators to set up a display of live and recorded images on a single screen or video wall,with customizable layouts and sizes. Zoom windows which,with just simple clicks of a mouse,enables operators to zoom in to see close up detail of any suspicious activity. Motion detection and video analytics support can be configured to generate alerts when user defined incidents occur. A wide range of smart,keyword,calendar and preview search options facilitate rapid retrieval of v►-iserver WAVE recorded video. - 4- ESTIMATE Umbrella Technologies tmbrella 120 Gale Street TECHNOLOGIES Suite Aurora, Illinois 60504 United States (888)819-4211 www.umbrellatech.co Items Quantity UMB-SW-48 1 $1,275.00 $1,275.00 Supports 48 802.3at/af-compliant PoE+ ports with a total power supply of 384W L2+ Feature--Static Routing, helps route internal traffic for more efficient use of network resources IP-MAC-Port Binding, ACL, Port Security, DoS Defend, Storm control, DHCP Snooping, 802.1X and Radius Authentication provide you robust security strategies L2/L3/L4 QoS and IGMP snooping optimize voice and video applications IPv6 support with dual IPv4/IPv6 stack, MLD snooping, IPv6 neighbor discovery WEB/CLI managed modes, SNMP, RMON and Dual Image bring abundant management features What This Product Does The T160OG-52PS provides 48 10/100/1000Mbps RJ45 Ports which support 802.3at/af-compliant PoE, with a total PoE power supply up to 384W, powerful and flexible enough for users to deploy wireless access points or IP-based network surveillance cameras. The switch is also equipped with 4 Gigabit SFP slots, expanding your network fl- exibly. In addition, it provides high performance, powerful L2 and L2+feature UMB-WS-32CH36TB 1 $9,000.00 $9,000.00 Up to 32CH, Max. 12MP Camera supported 256Mbps network camera recording 4K video out on HDMI monitor support Dual monitor video out support H.265, H.264, MJPEG compression support UMB-SOW 1 $11,000.00 $11,000.00 Installation, configuration, wiring, testing and trouble-shooting. Includes training and engineering of the system. Including Cat5e cabling, and all installation materials required per defined scope-of- work. Page 2 of 3 for Estimate#Yorkville Library Video Surveillance Analog Replacement ESTIMATE Umbrella Technologies tmbrella 120 Gale Street TECHNOLOGIES Suite Aurora, Illinois 60504 United States (888)819-4211 www.umbrellatech.co Total: $35,003.00 Grand Total (USD): $35,003.00 Notes/Terms 3 Year Service and Maintenance Agreement: Paid Quarterly @$875 per quarter. Includes first-priority service, remote server/software support with software upgrades, preventative maintenance and no service call billable hours. Page 3 of 3 for Estimate#Yorkville Library Video Surveillance Analog Replacement