Public Works Committee Minutes 2020 12-15-20Page 1 of 2
APPROVED 2/16/21
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, December 15, 2020, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor
Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management
Agency Act, the United City of Yorkville is encouraging social distancing during the pandemic by
allowing remote attendance for this meeting.
IN ATTENDANCE:
Committee Members
Chairman Joe Plocher , remote Alderman Seaver Tarulis, remote
Alderman Ken Koch, remote
Absent: Alderman Chris Funkhouser
Other City Officials
City Administrator Bart Olson, in-person attendance
Assistant City Administrator Erin Willrett-remote
Engineer Brad Sanderson, EEI-remote
Public Works Director Eric Dhuse-remote
Other Guests: None
The meeting was called to order at 6:00pm by Chairman Joe Plocher.
Citizen Comments: None
Previous Meeting Minutes: November 17, 2020
The minutes were approved as presented.
New Business:
1. PW 2020-67 End-of-Year Leaf Operations Report
Mr. Dhuse reported there was good weather for the leaf pickup and very few complaints were received.
2. PW 2020-68 Grande Reserve Unit 23 – Consideration of Acceptance
Mr. Sanderson said there are 8 units for acceptance located north of Mill Rd. and south of Galena Road.
Punchlists have been completed and acceptance and bond reductions are recommended. Part of
Tuscany Trail is in this unit and in other units as well. Mr. Sanderson recommended that it be
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handled separately and it will be constructed all at one time next summer. The developer will also put
forth a bond to cover that amount. The committee was OK with this and it moves forward to City
Council.
3. PW 2020-69 2021 Road to Better Roads – MFT Resolution and Estimate – Consideration of
Approval
Mr. Sanderson said they are working on the design and contract documents and since MFT funds are
used, certain documents are required by IDOT. The City Council must pass a resolution authorizing
use of the MFT funds as well as the estimate. The resolution estimate is for $920,000 and other
estimates are attached. Alderman Koch said there are fewer driveways in Greenbriar and he asked if
that would be factored in the estimated costs. Mr. Sanderson said it is taken into consideration and they
also included pavement striping and crack sealing. Alderman Tarulis commented he was glad that the
county decided against a roundabout on Galena Rd.
4. PW 2020-70 Mill Road and Galena/Kennedy Road Updates
Mr. Sanderson gave on update on the various stages of these road improvements. The Mill Rd.
construction plans began in 2017 and railroad agreements and land acquisition are done. Avanti
recently submitted a draft incentive agreement for fully funding Mill Rd. and they will make payments
on a per unit basis. It will be presented to the Council in the next 2 months. The intent is to do the
project in 2021 and to meet that schedule, bids will be let in early 2021 and be considered in February
or March. Construction needs to start in April to be done in October. The committee was OK with
this.
The Mill Road reconstruction will not address Mill and Kennedy other than the connection. EEI is
waiting on the county to see how improvements progress at Galena and Kennedy. The county did an
analysis 1.5 years ago and considered a roundabout there, but decided to use lights and turn lanes. The
county hired EEI for this project. Bids will be let in fall of 2021 with construction in 2022. Mr.
Sanderson said they are recommending moving forward on the design and there may be an IGA with
the County.
Avanti has also indicated there could be some building occurring by the school on Freedom Place,
across from the golf course. Another intersection was originally planned, but was never improved.
Plans need to start for construction of those intersections. The committee was OK with this. Mr.
Sanderson said development funds will be used to fund these intersection improvements.
Old Business: None
Additional Business:
There was no further business and the meeting was adjourned at 6:18pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker-remote attendance