City Council Packet 2021 02-23-21
AGENDA
CITY COUNCIL MEETING
Tuesday, February 23, 2021
7:00 p.m.
City Hall Council Chambers
800 Game Farm Road, Yorkville, IL
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Ken Koch Jackie Milschewski Chris Funkhouser Seaver Tarulis
Dan Transier Arden Joe Plocher Joel Frieders Jason Peterson
Establishment of Quorum:
Amendments to Agenda:
Presentations:
Public Hearings:
Citizen Comments on Agenda Items:
Consent Agenda:
1. Minutes of the Regular City Council – February 9, 2021
2. Bill Payments for Approval
$ 634,828.00 (vendors)
$ 151,425.00 (wire payments)
$ 329,731.98 (payroll period ending 2/19/21)
$ 1,115,984.98 (total)
3. ADM 2021-06 Treasurer’s Report for January 2021
Mayor’s Report:
1. CC 2021-02 Resolution Approving an Intergovernmental Agreement between the Village of Oswego,
the United City of Yorkville, the Village of Montgomery and Kendall County (Elevate Federal
Lobbyist Contract)
2. CC 2021-09 Resolution Authorizing a Contract for the Purchase of Athletic Equipment and Uniforms
Through BSN Sports, LLC, Dallas, Texas.
Public Works Committee Report:
1. PW 2021-04 Resolution Approving a Change Order to the Contract with Wilkinson Excavating, Inc.
(Fountain Village Completion of Improvements – Change Order No. 1)
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
City Council Agenda
February 23, 2021
Page 2
Public Works Committee Report (cont’d):
2. PW 2021-05 Resolution Approving a Change Order to the Contract with Global Water Service, LLC
(Well No. 8 and 9 Water Treatment Plant Media Replacement – Change Order No. 1)
3. PW 2021-06 MFT Resolution for ReBuild Illinois (Fox Hill Improvements)
Economic Development Committee Report:
Public Safety Committee Report:
Administration Committee Report:
1. ADM 2021-09 2020 Annual Report
2. ADM 2021-10 City Council Email Account Policy
Park Board:
Planning and Zoning Commission:
City Council Report:
City Clerk’s Report:
Community and Liaison Report:
Staff Report:
Mayor’s Report (cont’d):
3. CC 2021-03 FY 21 Budget Update
4. CC 2021-04 Prairie Pointe Building Update
Additional Business:
Citizen Comments:
Executive Session:
Adjournment:
COMMITTEES, MEMBERS AND RESPONSIBILITIES
ADMINISTRATION: March 17, 2021 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Funkhouser Finance Library
Vice-Chairman: Alderman Transier Administration
Committee: Alderman Plocher
Committee: Alderman Peterson
City Council Agenda
February 23, 2021
Page 3
COMMITTEES, MEMBERS AND RESPONSIBILITIES cont’d:
ECONOMIC DEVELOPMENT: March 2, 2021 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Milschewski Community Development Planning & Zoning Commission
Vice-Chairman: Alderman Peterson Building Safety & Zoning Kendall Co. Plan Commission
Committee: Alderman Koch
Committee: Alderman Frieders
PUBLIC SAFETY: March 4, 2021 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Tarulis Police School District
Vice-Chairman: Alderman Frieders
Committee: Alderman Milschewski
Committee: Alderman Transier
PUBLIC WORKS: March 16, 2021 – 6:00 p.m. – City Hall Conference Room
Committee Departments Liaisons
Chairman: Alderman Plocher Public Works Park Board
Vice-Chairman: Alderman Koch Engineering YBSD
Committee: Alderman Funkhouser Parks and Recreation
Committee: Alderman Tarulis
UNITED CITY OF YORKVILLE
WORKSHEET
CITY COUNCIL
Tuesday, February 23, 2021
7:00 PM
CITY COUNCIL CHAMBERS
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AMENDMENTS TO AGENDA:
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CITIZEN COMMENTS ON AGENDA ITEMS:
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CONSENT AGENDA:
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1. Minutes of the Regular City Council – February 9, 2021
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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2. Bill Payments for Approval
□ Approved ________
□ As presented
□ As amended
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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3. ADM 2021-06 Treasurer’s Report for January 2021
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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MAYOR’S REPORT:
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1. CC 2021-02 Resolution Approving an Intergovernmental Agreement between the Village of Oswego, the
United City of Yorkville, the Village of Montgomery and Kendall County (Elevate Federal Lobbyist
Contract)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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2. CC 2021-09 Resolution Authorizing a Contract for the Purchase of Athletic Equipment and Uniforms
Through BSN Sports, LLC, Dallas, Texas.
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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PUBLIC WORKS COMMITTEE REPORT:
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1. PW 2021-04 Resolution Approving a Change Order to the Contract with Wilkinson Excavating, Inc.
(Fountain Village Completion of Improvements – Change Order No. 1)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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2. PW 2021-05 Resolution Approving a Change Order to the Contract with Global Water Service, LLC
(Well No. 8 and 9 Water Treatment Plant Media Replacement – Change Order No. 1)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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3. PW 2021-06 MFT Resolution for ReBuild Illinois (Fox Hill Improvements)
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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ADMINISTRATION COMMITTEE REPORT:
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1. ADM 2021-09 2020 Annual Report
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes ___________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
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2. ADM 2021-10 City Council Email Account Policy
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes ___________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
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MAYOR’S REPORT (CONT’D):
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3. CC 2021-03 FY 21 Budget Update
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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4. CC 2021-04 Prairie Pointe Building Update
□ Approved: Y ______ N ______ □ Subject to __________________________________________
□ Removed ________________________________________________________________________
□ Notes _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
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ADDITIONAL BUSINESS:
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CITIZEN COMMENTS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #1
Tracking Number
Minutes of the Regular City Council – February 9, 2021
City Council – February 23, 2021
Majority
Approval
Approval of Minutes
Lisa Pickering Administration
Name Department
DRAFT
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, FEBRUARY 9, 2021
Mayor Purcell called the meeting to order at 7:01 p.m. and led the Council in the Pledge of Allegiance.
Mayor Purcell stated that he has determined that under the Governor’s orders the meeting can be held
with electronic attendance for the safety of the council members and the public and to help prevent the
spread of the coronavirus.
ROLL CALL
City Clerk Pickering called the roll.
Ward I Koch Present (electronic attendance)
Transier Present
Ward II Milschewski Present (electronic attendance)
Plocher Present
Ward III Funkhouser Present (electronic attendance)
Frieders Present (electronic attendance)
Ward IV Tarulis Present (electronic attendance)
Peterson Present (electronic attendance)
Staff in attendance at city hall: City Administrator Olson, Chief of Police Jensen and Attorney Orr.
Staff in attendance electronically: City Clerk Pickering, Public Works Director Dhuse, Community
Development Director Barksdale-Noble, Finance Director Fredrickson, Assistant City Administrator
Willrett, Building Code Official Ratos, Facilities Manager Raasch, Purchasing Manager Parker, and EEI
Engineer Sanderson.
Clerk’s Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster
Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the
Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by
allowing remote attendance to the City Council meeting.
Members of the public were able to attend this meeting in person while practicing social distancing as
well as being able to access the meeting remotely via Zoom which allowed for video, audio and
telephonic participation.
A meeting notice was posted on the city’s website on the agenda, minutes and packets webpage with
instructions regarding remote meeting access and a link was included for the public to participate in the
meeting remotely: https://us02web.zoom.us/j/83504411448?pwd=RERVOHZoVXhiZTlZK1lPNHdXUjVjZz09.
The Zoom meeting ID was 835 0441 1448.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Minutes of the Regular City Council – January 26, 2021
2. Bill Payments for Approval
$ 441,079.79 (vendors)
$ 311,928.12 (payroll period ending 2/5/21)
$ 753,007.91 (total)
The Minutes of the Regular Meeting of the City Council – February 9, 2021 – Page 2 of 4
3. Resolution 2021-05 Approving an Intergovernmental Agreement for Reciprocal Building
Inspection Services between the United City of Yorkville and Kendall County – authorize the
Mayor and City Clerk to execute (EDC 2021-13)
4. Ordinance 2021-03 Repealing Parking Restrictions on West Van Emmon Street – authorize the
Mayor and City Clerk to execute (EDC 2021-15)
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Milschewski;
seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-8 Nays-0
Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye,
Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye
REPORTS
MAYOR’S REPORT
COVID-19 Vaccinations
Mayor Purcell reported that the Kendall County Health Department’s vaccination clinic has been going
very smoothly. The weekly vaccination clinic that is being held at the city’s Prairie Pointe Drive building
is running two to three days per week. He said almost 750 people were vaccinated today at the clinic.
Mayor Purcell also reported that the mass vaccination event that was held at the high school last weekend
also went very well. He said the health department, the high school, the local police and fire departments,
and all the volunteers did a tremendous job on this event. He said that 4300 people received vaccinations
over the weekend.
Prairie Pointe Building Update
(CC 2021-04)
Dean Roberts from McClaren, Wilson & Lawrie, Inc. gave a presentation on the Facility Space Needs
Study that his firm is conducting in conjunction with Cordogan Clark (see attached). The presentation
included three different building layouts for the council to consider. Alternative A includes the option to
expand the building footprint and build a new council chamber on the first floor of the building.
Alternative B places the council chamber on the first floor within the existing building footprint, which
would result in a decreased first floor operational area for the police department. Alternative C places the
council chamber on the third floor within the existing building footprint resulting in the public having to
climb two flights of stairs or to use a small capacity elevator to attend a public meeting.
Discussion took place on the options presented. Most of the aldermen were in favor of the council
chamber being located on the first floor so that it would be convenient for the public to access. One
alderman and the Mayor noted they were in favor of locating the council chamber on the third floor to
save money. Other discussion took place on the option for a separate entrance for staff and elected
officials to enter the building rather than entering and exiting through public areas; the time frame for
completion of the project; the ceiling height of the council chamber if located on the third floor; the
ability to add on additional floors in the future to the proposed new addition of the council chamber on the
first floor; a canopy area for police vehicles; file storage; ability to add an additional stairwell and
elevator if the council chamber is located on the third floor; and the accuracy of projected future staffing.
It was also discussed that the proposed location of the building expansion to add a council chamber to the
first floor will result in moving the public parking areas further from the front entrance of the building. It
was asked if the proposed building expansion could be moved to the side of the building instead in order
to keep the public parking spaces intact near the main entrance to the building.
Mayor Purcell said that he would like to eliminate one of the options so the architects could refine the
cost estimates in order for a final decision to be made on the layout. After further discussion, the
consensus was to eliminate Alternative B.
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
PARK BOARD
No report.
The Minutes of the Regular Meeting of the City Council – February 9, 2021 – Page 3 of 4
PLANNING AND ZONING COMMISSION
Ordinance 2021-04 Approving the Final Plat of Kendall Marketplace
Lot 52 Phase 2 & 3 Resubdivision
(PZC 2020-11 and EDC 2020-54)
Mayor Purcell entertained a motion to approve an Ordinance Approving the Final Plat of Kendall
Marketplace Lot 52 Phase 2 & 3 Resubdivision. So moved by Alderman Transier; seconded by
Alderman Plocher.
Motion approved by a roll call vote. Ayes-8 Nays-0
Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye,
Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye
Ordinance 2021-05 Approving the Final Plat of Subdivision of Grande Reserve
Units 15 and 22 First Resubdivision
(PZC 2020-12 and EDC 2020-55)
Mayor Purcell entertained a motion to approve an Ordinance Approving the Final Plat of Subdivision of
Grande Reserve Units 15 and 22 First Resubdivision. So moved by Alderman Plocher; seconded by
Alderman Peterson.
Motion approved by a roll call vote. Ayes-8 Nays-0
Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye,
Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye
ADMINISTRATION COMMITTEE REPORT
Disposal of Real Property – Old Bank Building
and Kendall Marketplace Property
(ADM 2021-04)
Alderman Funkhouser reported that the committee discussed selling the old bank building and the
Kendall Marketplace property. They discussed using a broker to sell the Kendall Marketplace property
and using an RFP versus a broker to sell the old bank building. The committee felt the city might want to
retain some control on the old bank building property such as parking lot rights.
Attorney Orr remarked that if the council declares the property as surplus and puts it up for sale, they
cannot accept less than 80% of the appraised value of the property. If the property is not sold after six
months, then the council has a little more flexibility with the purchase price.
Consensus to move forward with getting appraisals on both properties and then bringing back for future
discussion once the appraisals are complete. Mayor Purcell recommended that the city council hold off
on putting the Kendall Marketplace property up for sale until a determination is made as to whether the
property could be used for a Public Works building.
CITY COUNCIL REPORT
National Suicide Prevention + Action Month
Proclamation Project
Alderman Frieders reported that the National Suicide Prevention + Action Month Proclamation project
currently has twenty-nine communities in thirteen states that have agreed to issue proclamations. He
noted that the Hope for the Day website (hftd.org) has a resource function that allows anyone that needs
help to enter their zip code to see the resources that are available near them.
CITY CLERK’S REPORT
No report.
COMMUNITY & LIAISON REPORT
No report.
STAFF REPORT
No report.
MAYOR’S REPORT (cont’d)
FY 21 Budget Update
(CC 2021-03)
Director Fredrickson reported that November sales tax figures have been received. Municipal sales tax is
up 10% and non-home rule sales tax is up 8%. Additionally, income tax is up 19% and local use tax is up
40% year-over-year.
The Minutes of the Regular Meeting of the City Council – February 9, 2021 – Page 4 of 4
Alderman Funkhouser commented that the UDO project as well as the Public Works RFQ would be
restarting.
ADDITIONAL BUSINESS
COVID-19 Vaccinations
Alderman Milschewski had a brief comment regarding the scheduling of COVID-19 vaccinations. She
said that her father lives in Cicero and when she took him to receive his first vaccination, they gave him
an appointment date for his second vaccination before he left. She asked if it was possible for our health
department to start doing that as well. Chief Jensen said that when you sign up through Kendall County
for your first appointment, you will receive a QR code. He said it’s his understanding that the QR code
gets entered into the state’s system and you will receive an email when your second shot is due and when
the link will open up for you to sign up for your second appointment.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
None.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman
Frieders; seconded by Alderman Peterson.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8:56 p.m.
Minutes submitted by:
Lisa Pickering,
City Clerk, City of Yorkville, Illinois
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #2
Tracking Number
Bills for Payment
City Council – February 23, 2021
Majority
Approval
Amy Simmons Finance
Name Department
01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL 82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE 84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS 87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS 88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES 25-215PUBLICWORKSCAPITAL 79-795RECREATIONDEPARTMENT 95-XXXESCROWDEPOSITDATE: 01/26/21 UNITED CITY OF YORKVILLE TIME: 09:15:00 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 01/27/21CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534020 CROSSEVA CROSS EVANGELICAL LUTHERN 2021 RENTAL 01/26/21 01 2 WEEK FACILITY RENTAL FEE 79-795-56-00-5606 1,500.00 INVOICE TOTAL: 1,500.00 * CHECK TOTAL: 1,500.00 TOTAL AMOUNT PAID: 1,500.00Page 1 of 21
01-110 ADMINISTRATION 11-111 FOX HILL SSA 25-225 PARKS & REC CAPITAL 82-820 LIBRARY OPERATIONS 01-120 FINANCE 12-112 SUNFLOWER ESTATES 42-420 DEBT SERVICE 84-840 LIBRARY CAPITAL 01-210 POLICE 15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 89-890 DOWNTOWN TIF II 01-540 HEALTH & SANITATION 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINISTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPARTMENT 95-XXX ESCROW DEPOSIT DATE: 02/17/21 UNITED CITY OF YORKVILLE TIME: 13:13:27 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 02/09/21CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534222 BRENART BRENART EYE CLINIC, LLC 13-244244-GRANT 02/04/21 01 DOWNSTATE STABALIZATION GRANT 01-640-54-00-5431 25,000.00 02 PROGRAM ** COMMENT ** INVOICE TOTAL: 25,000.00 * CHECK TOTAL: 25,000.00 534223 DUYS DUY'S SHOES INC. 13-244246-GRANT 02/04/21 01 DOWNSTATE STABALIZATION GRANT 01-640-54-00-5431 25,000.00 02 PROGRAM ** COMMENT ** INVOICE TOTAL: 25,000.00 * CHECK TOTAL: 25,000.00 534224 FOXYS WHITE WATER ICE CREAM, LLC 13-244252-GRANT 02/04/21 01 DOWNSTATE STABALIZATION GRANT 01-640-54-00-5431 20,000.00 02 PROGRAM ** COMMENT ** INVOICE TOTAL: 20,000.00 * CHECK TOTAL: 20,000.00 534225 HARMONY HARMONY AESTHETICS, LLC 13244247-GRANT 02/04/21 01 DOWNSTATE STABALIZATION GRANT 01-640-54-00-5431 7,500.00 02 PROGRAM ** COMMENT ** INVOICE TOTAL: 7,500.00 * CHECK TOTAL: 7,500.00 534226 HEARTSCH THE HEARTLAND SCHOOL, LLC 13244250-GRANT 02/04/21 01 DOWNSTATE STABALIZATION GRANT 01-640-54-00-5431 25,000.00 02 PROGRAM ** COMMENT ** INVOICE TOTAL: 25,000.00 * CHECK TOTAL: 25,000.00Page 2 of 21
01-110 ADMINISTRATION 11-111 FOX HILL SSA 25-225 PARKS & REC CAPITAL 82-820 LIBRARY OPERATIONS 01-120 FINANCE 12-112 SUNFLOWER ESTATES 42-420 DEBT SERVICE 84-840 LIBRARY CAPITAL 01-210 POLICE 15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 89-890 DOWNTOWN TIF II 01-540 HEALTH & SANITATION 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINISTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPARTMENT 95-XXX ESCROW DEPOSIT DATE: 02/17/21 UNITED CITY OF YORKVILLE TIME: 13:13:27 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 02/09/21CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534227 IDEA IDEA MARKETING GROUP INC 13-244248-GRNAT 02/04/21 01 DOWNSTATE STABALIZATION GRANT 01-640-54-00-5431 17,750.00 02 PROGRAM ** COMMENT ** INVOICE TOTAL: 17,750.00 * CHECK TOTAL: 17,750.00 534228 METLIFE METLIFE SMALL BUSINESS CENTER 11921 01/19/21 01 FEB 2021 DENTAL INS 01-110-52-00-5223 590.77 02 FEB 2021 DENTAL INS 01-120-52-00-5223 255.78 03 FEB 2021 DENTAL INS 01-210-52-00-5223 3,134.34 04 FEB 2021 DENTAL INS 01-220-52-00-5223 542.10 05 FEB 2021 DENTAL INS 01-410-52-00-5223 610.23 06 FEB 2021 DENTAL INS 01-640-52-00-5241 1,174.92 07 FEB 2021 DENTAL INS 79-790-52-00-5223 809.03 08 FEB 2021 DENTAL INS 79-795-52-00-5223 525.67 09 FEB 2021 DENTAL INS 51-510-52-00-5223 606.48 10 FEB 2021 DENTAL INS 52-520-52-00-5223 418.39 11 FEB 2021 DENTAL INS 82-820-52-00-5223 526.83 INVOICE TOTAL: 9,194.54 * CHECK TOTAL: 9,194.54 534229 MIK&DENI MIKE & DENISE'S PIZZERIA 13-244249-GRANT 02/04/21 01 DOWNSTATE STABALIZATION GRANT 01-640-54-00-5431 25,000.00 02 PROGRAM ** COMMENT ** INVOICE TOTAL: 25,000.00 * CHECK TOTAL: 25,000.00 534230 SALSAVER COPA INC 13-244245-GRANT 02/04/21 01 DOWNSTATE STABALIZATION GRANT 01-640-54-00-5431 25,000.00Page 3 of 21
01-110 ADMINISTRATION 11-111 FOX HILL SSA 25-225 PARKS & REC CAPITAL 82-820 LIBRARY OPERATIONS 01-120 FINANCE 12-112 SUNFLOWER ESTATES 42-420 DEBT SERVICE 84-840 LIBRARY CAPITAL 01-210 POLICE 15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 89-890 DOWNTOWN TIF II 01-540 HEALTH & SANITATION 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINISTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPARTMENT 95-XXX ESCROW DEPOSIT DATE: 02/17/21 UNITED CITY OF YORKVILLE TIME: 13:13:27 CHECK REGISTERPRG ID: AP215000.WOW CHECK DATE: 02/09/21CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534230 SALSAVER COPA INC 13-244245-GRANT 02/04/21 02 PROGRAM ** COMMENT ** INVOICE TOTAL: 25,000.00 * CHECK TOTAL: 25,000.00 534231 TIKITAN AGJS INC 13-244242-GRANT 02/04/21 01 DOWNSTATE STABALIZATION GRANT 01-640-54-00-5431 8,000.00 02 PROGRRAM ** COMMENT ** INVOICE TOTAL: 8,000.00 * CHECK TOTAL: 8,000.00 TOTAL AMOUNT PAID: 187,444.54Page 4 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/21TIME: 13:14:44UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534232 AACVB AURORA AREA CONVENTION11/20-HOLIDAY01/29/21 01 HOLIDAY INN HOTEL TAX-NOV 2021 01-640-54-00-54812,227.89INVOICE TOTAL:2,227.89 *12/20-SUPER01/28/21 01 DEC 2020 SUPER 8 HOTEL TAX 01-640-54-00-5481526.88INVOICE TOTAL:526.88 *CHECK TOTAL:2,754.77 534233 ALTORFER ALTORFER INDUSTRIES, INCP60C023490401/20/21 01 FILTER01-410-56-00-562885.81INVOICE TOTAL:85.81 *CHECK TOTAL:85.81 534234 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC1136920-IN01/04/21 01 PHOTOCELLS, LAMPS79-790-56-00-5640103.30INVOICE TOTAL:103.30 *1137290-IN01/05/21 01 LAMPS79-790-56-00-5640148.50INVOICE TOTAL:148.50 *CHECK TOTAL:251.80D001964 ANTPLACE ANTHONY PLACE YORKVILLE LPMAR 202102/15/21 01 YORKVILLE HOUSING ASSISTANCE 01-640-54-00-5427829.0002 PROGRAM RENT REIMBURSEMENT FOR ** COMMENT **03 THE MONTH OF MARCH 2021** COMMENT **INVOICE TOTAL:829.00 *DIRECT DEPOSIT TOTAL:829.00 534235 ARTLIP ARTLIP & SONS, INC.Page 5 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/21TIME: 13:14:44UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534235 ARTLIP ARTLIP & SONS, INC.020028901/15/2123-216-54-00-54461,510.00 01 CHANGE FILTERS AND BELTS AT 02 651 PARIAIRE POINTE** COMMENT **INVOICE TOTAL:1,510.00 *CHECK TOTAL:1,510.00 534236 BATTERYS BATTERY SERVICE CORPORATION007062501/28/21 01 BATTERY01-410-56-00-562894.95INVOICE TOTAL:94.95 *CHECK TOTAL:94.95 534237 BNSFBNSF RAILWAY COMPANY9021655801/25/21 01 REPLACE RAILROAD CROSSING 23-230-60-00-6012292.8902 COMPONENTS FOR MILL CROSSING ** COMMENT **INVOICE TOTAL:292.89 *CHECK TOTAL:292.89 534238 CAMBRIA CAMBRIA SALES COMPANY INC.4220601/25/21 01 PAPER TOWEL52-520-56-00-562062.34INVOICE TOTAL:62.34 *CHECK TOTAL:62.34 534239 CARGILL CARGILL, INC290592910902/11/21 01 SALT15-155-56-00-561811,388.64INVOICE TOTAL:11,388.64 *CHECK TOTAL:11,388.64Page 6 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES 42-420 DEBT SERVICE84-840 LIBRARY CAPITAL 01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/21TIME: 13:14:44UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534240 CENTRALL CENTRAL LIMESTONE COMPANY, INC2438501/18/21 01 GRAVEL51-510-56-00-5620152.28INVOICE TOTAL:152.28 *CHECK TOTAL:152.28 534241 CINTASFP CINTAS CORPORATION FIRE 6365250F9405313001/20/21 01 1/1/21-3/31/21 QUARTERLY51-510-54-00-5445237.0002 MONITORING** COMMENT **INVOICE TOTAL:237.00 *0F9405333701/27/21 01 ANNUAL FIRE ALARM INSPECTION 51-510-54-00-5445563.9002 @ 2344 TREMONT ST** COMMENT **INVOICE TOTAL:563.90 *0F9405333801/27/21 01 ANNUAL FIRE ALARM INSPECTION 51-510-54-00-5445498.9002 @ 610 TOWER LANE** COMMENT **INVOICE TOTAL:498.90 *0F9405333901/28/21 01 ANNUAL FIRE ALARM INSPECTION 51-510-54-00-5445498.9002 @ 3299 LEHMAN CROSSING** COMMENT **INVOICE TOTAL:498.90 *CHECK TOTAL:1,798.70 534242 COMED COMMONWEALTH EDISON0091033126-012102/01/21 01 12/31-2/1 RT34 & AUTUMN CRK 23-230-54-00-548269.74INVOICE TOTAL:69.74 *1647065335-012102/02/21 01 12/31-2/1 SARAVANOS PUMP52-520-54-00-5480236.48INVOICE TOTAL:236.48 *1651011130-012102/01/21 01 12/31-1/29 651 PRAIRIE POINTE 01-110-54-00-54807,164.28INVOICE TOTAL:7,164.28 *Page 7 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/21TIME: 13:14:44UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534242 COMED COMMONWEALTH EDISON2947052031-012101/29/21 01 12/30-1/29 RT47 & RIVER23-230-54-00-5482392.81INVOICE TOTAL:392.81 *6819027011-012102/04/21 01 12/30-1/29 908 GAME FARM79-795-54-00-5480207.64INVOICE TOTAL:207.64 *7110074020-012101/28/21 01 12/29-01/28 104 E VAN EMMON 01-110-54-00-5480286.18INVOICE TOTAL:286.18 *7982120022-012102/02/21 01 12/30-1/29 609 N BRIDGE01-110-54-00-548038.03INVOICE TOTAL:38.03 *CHECK TOTAL:8,395.16 534243 COREMAIN CORE & MAIN LPN63942301/28/21 01 METERS, COUPLING51-510-56-00-5664398.08INVOICE TOTAL:398.08 *CHECK TOTAL:398.08 534244 DIRENRGY DIRECT ENERGY BUSINESS1704705-210330044649 02/02/21 01 12/29-1/27 KENNEDY & MCHIGH 23-230-54-00-548286.89INVOICE TOTAL:86.89 *1704708-210330044649 02/02/21 01 12/30-1/28 1850 MARKETVIEW 23-230-54-00-548262.78INVOICE TOTAL:62.78 *1704709-210330044649 02/02/21 01 12/30-1/28 7 COUNTRYSIDE PKWY 23-230-54-00-5482138.77INVOICE TOTAL:138.77 *1704710-210330044649 02/02/21 01 12/29-1/27 VAN EMMON LOT23-230-54-00-548214.53INVOICE TOTAL:14.53 *Page 8 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES 42-420 DEBT SERVICE84-840 LIBRARY CAPITAL 01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/21TIME: 13:14:44UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534244 DIRENRGY DIRECT ENERGY BUSINESS1704712-210260044584 01/26/21 01 12/21-1/22 421 POPLAR23-230-54-00-54825,669.02INVOICE TOTAL:5,669.02 *1704713-210260044584 01/26/21 01 12/18-1/21 PAVILLION RD23-230-54-00-548263.68INVOICE TOTAL:63.68 *1704714-210330044649 02/02/21 01 12/30-1/28 MCHUGH RD23-230-54-00-548275.42INVOICE TOTAL:75.42 *1704715-210260044584 01/26/21 01 12/21-1/22 998 WHITE PLAINS 23-230-54-00-54829.20INVOICE TOTAL:9.20 *1704716-210330044649 02/02/21 01 12/30-1/29 COUNTRYSIDE PKWY 23-230-54-00-5482158.07INVOICE TOTAL:158.07 *1704719-210280044608 01/28/21 01 12/23-1/26 LEASURE & SUNSET 23-230-54-00-54822,522.69INVOICE TOTAL:2,522.69 *1704721-210330044649 02/02/21 01 12/30-1/28 610 TOWER WELLS 51-510-54-00-54807,702.75INVOICE TOTAL:7,702.75 *1704724-210290044621 01/29/21 01 12/16-1/18 3299 LEHMAN CR 51-510-54-00-54806,104.64INVOICE TOTAL:6,104.64 *CHECK TOTAL:22,608.44 534245 DUTEK THOMAS & JULIE FLETCHER101302001/19/21 01 HOSE ASSEMBLIES, NIPPLES01-410-56-00-5628606.00INVOICE TOTAL:606.00 *101304301/21/21 01 FITTINGS01-410-56-00-56288.00INVOICE TOTAL:8.00 *CHECK TOTAL:614.00Page 9 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/21TIME: 13:14:44UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534246 DYNEGY DYNEGY ENERGY SERVICES38664352101102/01/21 01 11/25-12/29 420 FAIRHAVEN 52-520-54-00-5480125.9102 11/30-12/30 6780 RT4751-510-54-00-548099.6503 12/29-1/27 456 KENNEDY RD 51-510-54-00-5480160.1404 12/11-1/13 BRIDGE STORAGE TANK 51-510-54-00-548074.0705 12/28-1/26 1107 PRAIRIE LIFT 52-520-54-00-548090.9806 12/29-1/27 301 E HYDRAULIC 79-795-54-00-548054.8207 12/1-1/3 FOXHILL 7 LIFT52-520-54-00-548082.9208 12/28-1/26 872 PRAIRIE CR 79-795-54-00-548057.6009 12/11-1/13 GALENA RD PARK 79-795-54-00-548054.6210 11/25-12/29 101 BRUELL ST 52-520-54-00-5480557.3911 12/28-1/26 1908 RAINTREE51-510-54-00-5480285.9312 12/29-1/27 PRESTWICK LIFT 52-520-54-00-548098.4513 12/29-1/27 1991 CANNONBALL TR 51-510-54-00-5480224.4914 11/25-12/29 610 TOWER51-510-54-00-5480189.1215 12/29-1/27 276 WINDHAM CR LIFT 52-520-54-00-5480134.8016 12/29-1/27 133 E HYDRAULIC 79-795-54-00-5480145.3217 11/25-12/29 1975 BRIDGE LIFT 52-520-54-00-5480469.19INVOICE TOTAL:2,905.40 *CHECK TOTAL:2,905.40 534247 GLATFELT GLATFELTER UNDERWRITING SRVS.188049121-311/18/20 01 LIABILITY INS INSTALL #301-000-14-00-140010,932.4402 LIABILITY INS INSTALL #3-PR 01-000-14-00-14002,142.9303 LIABILITY INS INSTALL #3-LIB 01-000-14-00-14001,014.3305 LIABILITY INS INSTALL #352-000-14-00-1400586.7206 LIABILITY INS INSTALL #351-000-14-00-14001,210.58INVOICE TOTAL:15,887.00 *CHECK TOTAL:15,887.00 534248 GOVIT GOVERNMENT IT CONSORTIUM2021-00602/04/21 01 PROFESSIONAL SERVICES FOR 01-640-54-00-54501,608.41Page 10 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/217TIME: 13:14:44UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534248 GOVIT GOVERNMENT IT CONSORTIUM2021-00602/04/21 02 SOLARWINDS BREACH** COMMENT **INVOICE TOTAL:1,608.41 *CHECK TOTAL:1,608.41 534249 ILPD4778 ILLINOIS STATE POLICE12312012/31/20 01 BACKGROUND CHECKS01-110-54-00-546284.75INVOICE TOTAL:84.75 *CHECK TOTAL:84.75 534250 IMPACT IMPACT NETWORKING, LLC201907601/28/21 01 12/29-01/28 COPY CHARGES01-110-54-00-543064.6202 12/29-01/28 COPY CHARGES01-120-54-00-543021.5403 12/29-01/28 COPY CHARGES01-220-54-00-543044.3204 12/29-01/28 COPY CHARGES01-210-54-00-543094.9905 12/29-01/28 COPY CHARGES79-790-54-00-546270.9106 12/29-01/28 COPY CHARGES79-795-54-00-546270.9107 12/29-01/28 COPY CHARGES01-410-54-00-54624.3008 12/29-01/28 COPY CHARGES51-510-54-00-54304.3009 12/29-01/28 COPY CHARGES52-520-54-00-54304.30INVOICE TOTAL:380.19 *202495402/01/21 01 11/1-1/31 MANAGED PRINT01-210-54-00-54302.2502 SERVICE COPY CHARGES** COMMENT **03 11/1-1/31 MANAGED PRINT01-120-54-00-543011.3804 SERVICE COPY CHARGES** COMMENT **05 11/1-1/31 MANAGED PRINT51-510-54-00-543015.2606 SERVICE COPY CHARGES** COMMENT **07 11/1-1/31 MANAGED PRINT52-520-54-00-54307.1208 SERVICE COPY CHARGES** COMMENT **09 11/1-1/31 MANAGED PRINT01-110-54-00-543017.34Page 11 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES 42-420 DEBT SERVICE84-840 LIBRARY CAPITAL 01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/21TIME: 13:14:44UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534250 IMPACT IMPACT NETWORKING, LLC202495402/01/21 10 SERVICE COPY CHARGES** COMMENT **11 11/1-1/31 MANAGED PRINT79-790-54-00-54301.1412 SERVICE COPY CHARGES** COMMENT **13 11/1-1/31 MANAGED PRINT01-120-54-00-543037.9714 SERVICE COPY CHARGES** COMMENT **INVOICE TOTAL:92.46 *CHECK TOTAL:472.65 534251 IMPERINV IMPERIAL INVESTMENTSDEC 2020-REBATE02/08/21 01 BUSINESS DIST REBATE-DEC 2020 01-000-24-00-2488544.70INVOICE TOTAL:544.70 *CHECK TOTAL:544.70 534252 KCPROB KENDALL COUNTY COURT SERVICES01042101/04/21 01 12/1/19-11/30/20 DIVERSION 01-210-54-00-54721,792.6902 SPECIALIST** COMMENT **INVOICE TOTAL:1,792.69 *CHECK TOTAL:1,792.69 534253 KCSHERIF KENDALL CO. SHERIFF'S OFFICEJAN 2021-DEKALB02/02/21 01 DEKALB COUNTY FTA BOND FEE 01-000-24-00-241270.0002 REIMBURSEMENT** COMMENT **INVOICE TOTAL:70.00 *CHECK TOTAL:70.00 534254 KENDCROS KENDALL CROSSING, LLCBD REBATE 12/2002/08/21 01 BUSINESS DIST REBATE-DEC 2020 01-000-24-00-24871,908.83INVOICE TOTAL:1,908.83 *CHECK TOTAL:1,908.83Page 12 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES 42-420 DEBT SERVICE84-840 LIBRARY CAPITAL 01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/21TIME: 13:14:44UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534255 MADBOMB MAD BOMBER FIREWORK PRODUCTION2021 ST PAT02/15/21 01 ST PATRICKS DAY FIREWORKS 79-795-56-00-56066,900.00INVOICE TOTAL:6,900.00 *CHECK TOTAL:6,900.00 534256 MEADE MEADE ELECTRIC COMPANY, INC.69534801/19/21 01 RT34 & AUTUMN CRK SIGNAL01-410-54-00-5435277.6402 REPAIR** COMMENT **INVOICE TOTAL:277.64 *CHECK TOTAL:277.64 534257 MENLAND MENARDS - YORKVILLE593501/20/21 01 SEWER PIPE, TEE, ELBOW01-410-56-00-562013.54INVOICE TOTAL:13.54 *593701/20/21 01 PAINT51-510-56-00-563834.98INVOICE TOTAL:34.98 *593901/20/21 01 NIPPLES, DUCK TAPE, LOCKNUTS, 79-790-56-00-564064.5102 CONNECTORS, CLAMPS, STRAPS** COMMENT **INVOICE TOTAL:64.51 *599401/21/21 01 CAR WASH01-410-56-00-562847.88INVOICE TOTAL:47.88 *599801/21/21 01 PROPANE CYLINDER79-790-56-00-56207.54INVOICE TOTAL:7.54 *603101/21/21 01 FLASHLIGHT52-520-56-00-563031.99INVOICE TOTAL:31.99 *603201/21/21 01 WIRE, CAR WASH, OUTLET79-790-56-00-5620166.82INVOICE TOTAL:166.82 *Page 13 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/21TIME: 13:14:44UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534257 MENLAND MENARDS - YORKVILLE611001/22/21 01 CABLE TIES79-790-56-00-564013.09INVOICE TOTAL:13.09 *648501/27/21 01 ELBOW, PVC TEE, PVC PIPE52-520-56-00-562021.69INVOICE TOTAL:21.69 *655701/28/21 01 SCREWS, ADHESIVE, TINNER, 23-216-56-00-565678.4802 STUDS, CASE** COMMENT **INVOICE TOTAL:78.48 *656101/28/21 01 DUCT SEALING COMPOUND51-510-56-00-56204.18INVOICE TOTAL:4.18 *656601/28/21 01 SCREWS52-520-56-00-56207.58INVOICE TOTAL:7.58 *658001/28/21 01 PAINT, ROLLER, BRUSH, PUTTY 23-216-56-00-565639.1902 KNIVES, TRIMMER** COMMENT **INVOICE TOTAL:39.19 *664701/29/21 01 BATTERIES, SCREWS23-216-56-00-565611.18INVOICE TOTAL:11.18 *665201/29/21 01 SCOOP, BIN23-216-56-00-565640.76INVOICE TOTAL:40.76 *675401/30/21 01 CLEANING SUPPLIES, DRAWER 23-216-56-00-5656136.5102 PULL, BULBS** COMMENT **INVOICE TOTAL:136.51 *697002/02/21 01 TOWELS, WORK LIGHT, WOOL52-520-56-00-562837.9602 BONNET, APPLICATOR** COMMENT **INVOICE TOTAL:37.96 *704602/03/21 01 TIRE SHINE, PAD, CAR POLISH 52-520-56-00-562847.85INVOICE TOTAL:47.85 *CHECK TOTAL:805.73Page 14 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES 42-420 DEBT SERVICE84-840 LIBRARY CAPITAL 01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/21TIME: 13:14:44UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534258 METIND METROPOLITAN INDUSTRIES, INC.INV02476601/26/21 01 PUMP INSTALLED @ PRESTWICK LFT 52-520-54-00-54448,719.00INVOICE TOTAL:8,719.00 *CHECK TOTAL:8,719.00 534259 MIDWSALT MIDWEST SALTP45532401/27/21 01 BULK ROCK SALT51-510-56-00-56382,638.23INVOICE TOTAL:2,638.23 *CHECK TOTAL:2,638.23 534260 MONTRK MONROE TRUCK EQUIPMENT33195801/28/21 01 FILLER BREATHER SCREW ON CAP 01-410-56-00-562871.79INVOICE TOTAL:71.79 *CHECK TOTAL:71.79 534261 NICOR NICOR GAS00-41-22-8748 4-0121 02/02/21 01 1/4-2/2 1107 PRAIRIE LN01-110-54-00-548063.43INVOICE TOTAL:63.43 *12-43-53-5625 3-0121 02/03/21 01 1/5-2/3 609 N BRIDGE01-110-54-00-5480106.35INVOICE TOTAL:106.35 *15-41-50-1000 6-0121 02/03/21 01 1/4-2/2 804 GAME FARM RD01-110-54-00-5480447.06INVOICE TOTAL:447.06 *15-64-61-3532 5-0121 02/02/21 01 1/4-2/2 1991 CANNONBALL TR 01-110-54-00-548042.49INVOICE TOTAL:42.49 *20-52-56-2042 1-0121 01/29/21 01 12/31-1/29 420 FAIRHAVEN01-110-54-00-5480122.16INVOICE TOTAL:122.16 *Page 15 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES 42-420 DEBT SERVICE84-840 LIBRARY CAPITAL 01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/21TIME: 13:14:44UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534261 NICOR NICOR GAS23-45-91-4862 5-0121 02/03/21 01 1/5-2/3 101 BRUELL ST01-110-54-00-5480125.06INVOICE TOTAL:125.06 *40-52-64-8356 1-0121 02/04/21 01 1/6-2/4 102 E VAN EMMON01-110-54-00-5480341.64INVOICE TOTAL:341.64 *61-60-41-1000 9-0121 02/04/21 01 1/5-2/3 610 TOWER LN01-110-54-00-5480719.06INVOICE TOTAL:719.06 *83-80-00-1000 7-0121 02/04/21 01 1/5-2/3 610 TOWER UNIT B01-110-54-00-5480309.10INVOICE TOTAL:309.10 *91-85-68-4012 8-0121 02/03/21 01 1/4-2/2 902 GAME FARM RD82-820-54-00-54801,630.40INVOICE TOTAL:1,630.40 *95-16-10-1000 4-0121 02/04/21 01 1/5-2/3 1 RT4701-110-54-00-548038.40INVOICE TOTAL:38.40 *CHECK TOTAL:3,945.15 534262 R0002436 MATT SALTZMAMM012821-RFND01/28/21 01 OVERPAYMENT ON FINAL BILLING 01-000-13-00-1371306.4902 FOR ACCT#0300305480-01** COMMENT **INVOICE TOTAL:306.49 *CHECK TOTAL:306.49 534263 R0002437 RONALD NEMCHAUSKY012821-RFND01/28/21 01 OVERPAYMENT ON FINAL BILLING 01-000-13-00-1371164.4602 FOR ACCT#0104081700-01** COMMENT **INVOICE TOTAL:164.46 *CHECK TOTAL:164.46Page 16 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES 42-420 DEBT SERVICE84-840 LIBRARY CAPITAL 01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/213TIME: 13:14:44UNITED CITY OF YORKVILLE CHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534264 R0002438 MICHAEL YEAGER012521-RFND01/25/21 01 OVERPAYMENT ON FINAL BILLING 01-000-13-00-1371279.5102 FOR ACCT#0103526270-03** COMMENT **INVOICE TOTAL:279.51 *CHECK TOTAL:279.51 534265 R0002439 DIANA SEIMER020321-RFND02/03/21 01 REFUND DOUBLE PAYMENT FOR 01-000-13-00-1371401.3902 ACCT#0101454910-05** COMMENT **INVOICE TOTAL:401.39 *CHECK TOTAL:401.39 534266 SIKICH SIKICH48588702/05/21 01 FOR PROFESSIONAL SERVICES 01-120-54-00-54622,076.3002 RENDERED THROUGH 1/31/21 IN ** COMMENT **03 CONNECTION WITH JULY-AUGUST ** COMMENT **04 2020 BANK RECONCILLIATIONS** COMMENT **INVOICE TOTAL:2,076.30 *CHECK TOTAL:2,076.30 534267 TRAFFIC TRAFFIC CONTROL CORPORATION12523811/19/20 01 RED & GREEN LED REPLACEMENT 01-410-54-00-5435147.00INVOICE TOTAL:147.00 *CHECK TOTAL:147.00 534268 WATERSYS WATER SOLUTIONS UNLIMITED, INC4054601/21/21 01 CHLORINE51-510-56-00-5638792.00INVOICE TOTAL:792.00 *Page 17 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/21TIME: 13:14:44UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534268 WATERSYS WATER SOLUTIONS UNLIMITED, INC4068901/29/21 01 CHEMICALS51-510-56-00-56383,044.83INVOICE TOTAL:3,044.83 *CHECK TOTAL:3,836.83D001965 YBSDYORKVILLE BRISTOL21-JAN02/05/21 01 JAN 2021 SANITARY FEES95-000-24-00-2450337,235.41INVOICE TOTAL:337,235.41 *JAN-2102/04/21 01 JAN 2021 PERMIT FEES95-000-24-00-24541,400.00INVOICE TOTAL:1,400.00 *DIRECT DEPOSIT TOTAL:338,635.41 534269 YORKACE YORKVILLE ACE & RADIO SHACK17258701/05/21 01 CERAMIC FUSES51-510-56-00-56409.99INVOICE TOTAL:9.99 *17269501/21/21 01 BOLTS01-410-56-00-56203.56INVOICE TOTAL:3.56 *CHECK TOTAL:13.55 534270 YOUNGM MARLYS J. YOUNG01132101/28/21 01 KENDALL MARKETPLACE FINAL PLAT 90-154-00-00-001112.8102 GRANDE RESERVE 15 & 22 FINAL 90-160-00-00-001112.8103 PLAT** COMMENT **04 KENNEDY ROAD VARIANCE01-220-54-00-546212.8105 SIGN ORDINANCE TEXT AMENDMENT 01-220-54-00-546212.82INVOICE TOTAL:51.25 *01202102/02/21 01 01/20/21 ADMIN MEETING MINUTES 01-110-54-00-546247.00INVOICE TOTAL:47.00 *Page 18 of 21
01-110 ADMINISTRATION11-111 FOX HILL SSA25-225 PARKS & REC CAPITAL82-820 LIBRARY OPERATIONS01-120 FINANCE12-112 SUNFLOWER ESTATES42-420 DEBT SERVICE84-840 LIBRARY CAPITAL01-210 POLICE15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT23-216 MUNICIPAL BUILDING52-520 SEWER OPERATIONS88-880 DOWNTOWN TIF01-410 STREET OPERATIONS23-230 CITY-WIDE CAPITAL72-720 LAND CASH89-890 DOWNTOWN TIF II01-540 HEALTH & SANITATION25-205 POLICE CAPITAL79-790 PARKS DEPARTMENT90-XXX DEVELOPER ESCROW01-640 ADMINISTRATIVE SERVICES25-215 PUBLIC WORKS CAPITAL79-795 RECREATION DEPARTMENT95-XXX ESCROW DEPOSITDATE: 02/17/21TIME: 13:14:44UNITED CITY OF YORKVILLECHECK REGISTERID: AP211001.W0WINVOICES DUE ON/BEFORE 02/23/2021CHECK # VENDOR #INVOICE ITEMINVOICE #DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534270 YOUNGM MARLYS J. YOUNG02022102/06/21 01 2/2/21 EDC MEETING MINUTES 01-110-54-00-546255.44INVOICE TOTAL:55.44 *153.69106,419.05339,464.41TOTAL CHECKS PAID:TOTAL DIRECT DEPOSITS PAID: TOTAL AMOUNT PAID:445,883.46Page 19 of 21
REGULAR OVERTIME TOTALIMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,900.00 -3,900.00 298.35 4,198.35 ADMINISTRATION20,293.46 -20,293.46 2,254.60 1,499.22 24,047.28 FINANCE11,742.75 -11,742.75 1,164.48 884.75 13,791.98 POLICE117,814.18 1,747.96 119,562.14 719.52 8,861.89 129,143.55 COMMUNITY DEV.22,151.09 -22,151.09 2,460.99 1,634.16 26,246.24 STREETS16,996.66 6,121.53 23,118.19 2,568.47 1,709.66 27,396.32 WATER17,303.73 1,560.11 18,863.84 2,095.77 1,388.11 22,347.72 SEWER9,707.02 -9,707.02 1,078.43 708.32 11,493.77 PARKS23,899.49 3,314.76 27,214.25 3,023.49 2,017.31 32,255.05 RECREATION17,077.72 -17,077.72 1,705.92 1,266.68 20,050.32 LIBRARY15,633.74 -15,633.74 991.42 1,158.41 17,783.57 TOTALS277,428.18$ 12,744.36$ 290,172.54$ 18,063.09$ 21,496.35$ 329,731.98$ TOTAL PAYROLL329,731.98$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYFebruary 13, 2021Page 20 of 21
ACCOUNTS PAYABLE DATE
01/27/2021 1,500.00$
02/09/2021 187,444.54
Manual City Check Register (Page 1)
Manual City Check Register (Pages 2 - 14)
City Check Register (Pages 15 - 19)02/23/2021 445,883.46
SUB-TOTAL:$634,828.00
WIRE PAYMENTS
US Bank - IRBB 2003B Bond - Interest PMT 01/25/2021 11,425.00$
US Bank - IRBB 2003B Bond - Principal PMT 01/25/2021 140,000.00
TOTAL PAYMENTS:$151,425.00
Bi - Weekly (Page 20)02/19/2021 329,731.98$
SUB-TOTAL:329,731.98$
TOTAL DISBURSEMENTS:1,115,984.98$
UNITED CITY OF YORKVILLE
BILL LIST SUMMARY
Tuesday, February 23, 2021
PAYROLL
Page 21 of 21
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Consent Agenda #3
Tracking Number
ADM 2021-06
Treasurer’s Report for January 2021
City Council – February 23, 2021
ADM 02-17-21
Moved forward to CC consent agenda.
ADM 2021-06
Majority
Approval
Rob Fredrickson Finance
Name Department
Beginning Fund Balance January Revenues YTD Revenues Revenue Budget % of Budget January Expenses YTD Expenses Expense Budget % of Budget Projected Ending Fund Balance General Fund01 - General 7,512,060$ 1,217,127$ 14,680,624$ 17,336,736$ 85% 1,545,428$ 11,675,114$ 17,652,382$ 66% 10,517,570$ Special Revenue Funds15 - Motor Fuel Tax 695,707 63,232 1,047,996 813,861 129% 6,149 737,483 1,117,462 66% 1,006,220 79 - Parks and Recreation 411,485 159,692 1,271,609 2,247,300 57% 141,263 1,360,265 2,616,762 52% 322,829 72 - Land Cash 247,841 162 15,157 33,858 45% 5,585 224,267 240,287 93% 38,731 87 - Countryside TIF (1,141,784) - 151,422 153,965 98% 1,491 217,882 222,486 98% (1,208,244) 88 - Downtown TIF (1,237,549) - 70,677 76,000 93% 3,415 271,763 306,052 89% (1,438,635) 89 - Downtown TIF II (73,799) - 47,342 25,000 0% - 21,953 44,500 49% (48,409) 11 - Fox Hill SSA 13,492 - 16,034 16,034 100% - 18,198 37,326 49% 11,328 12 - Sunflower SSA (16,200) - 20,363 20,363 100% - 9,182 20,326 45% (5,019) Debt Service Fund42 - Debt Service - 26,794 246,888 323,225 76% - 323,225 323,225 100% (76,337) Capital Project Funds25 - Vehicle & Equipment 511,692 46,466 388,840 553,323 70% 14,469 456,507 756,294 60% 444,025 23 - City-Wide Capital 588,155 48,177 1,268,829 1,381,670 92% 73,198 2,777,467 3,669,147 76% (920,483) Enterprise Funds *51 - Water 3,268,245 55,424 3,755,587 4,652,087 81% 173,983 3,803,748 5,828,132 65% 3,220,084 *52 - Sewer 1,222,388 22,463 1,322,586 1,817,867 73% 203,799 2,030,791 2,286,552 89% 514,183 Library Funds82 - Library Operations 578,607 6,689 1,618,338 1,647,343 98% 60,551 1,401,374 1,664,378 84% 795,571 84 - Library Capital 123,583 6,014 81,117 50,500 161% 1,777 33,224 75,500 44% 171,476 Total Funds 12,703,923$ 1,652,238$ 26,003,408$ 31,149,132$ 83% 2,231,108$ 25,362,442$ 36,860,811$ 69% 13,344,889$ * Fund Balance EquivalencyRob Fredrickson, Finance Director/TreasurerUNITED CITY OF YORKVILLE TREASURER'S REPORT - for the month ending January 31, 2021Cash BasisAs Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further information is available in the Finance Department.
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #1
Tracking Number
CC 2021-02
Elevate Federal Lobbyist Contract and Intergovernmental Agreement
City Council – February 23, 2021
CC 01-12-21
Approval of Resolution and IGA
CC 2021-02
Majority
Approval
Bart Olson Administration
Name Department
Summary
Revisions to the intergovernmental agreement between Oswego, Montgomery, Yorkville, and
Kendall County regarding federal lobbying services.
Background
This item was last discussed by the City Council in January 2021, when the intergovernmental
agreement was approved. Since that meeting, Kendall County had some legal-based revisions to the
intergovernmental agreement (attached in track changes form). The changes are not substantial in
nature, and generally clarify how the agreement is terminated and the responsibility to pay by the
terminating party.
Recommendation
Staff recommends approval of the revised intergovernmental agreement.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: February 18, 2021
Subject: Revised Federal Lobbyist IGA
1
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE VILLAGE OF OSWEGO, THE UNITED CITY OF YORKVILLE, THE
VILLAGE OF MONTGOMERY, AND KENDALL COUNTY, ILLINOIS
This INTERGOVERNMENTAL AGREEMENT (the “Agreement”) is made and
entered into as of the effective date provided in Section 15 of this Agreement, by and
between the VILLAGE OF OSWEGO, an Illinois municipal corporation (hereafter
referred to as “Oswego”), the UNITED CITY OF YORKVILLE, an Illinois municipal
corporation (hereafter referred to as “Yorkville"), THE VILLAGE OF MONTGOMERY
(hereafter referred to as “Montgomery”), an Illinois municipal corporation, and
KENDALL COUNTY, ILLINOIS, a unit of local government (hereafter referred to as
“Kendall County”)n Illinois municipal corporation (collectively, “the Parties”).
WITNESSETH:
WHEREAS, the provisions of Article VII, Section 10 of the 1970 Illinois
Constitution and the provisions of the Intergovernmental Cooperation Act (5 ILCS 220/1
et seq.) authorize and encourage intergovernmental cooperation; and
WHEREAS, the Parties desire to retain the firm of Elevate Government Affairs to
perform governmental affairs services on behalf of the Parties to represent their common
interests.
NOW, THEREFORE, in consideration of the promises, covenants, terms and
conditions set forth in this Agreement, the Parties hereby agree as follows:
1. Governmental Affairs Services Contract. Oswego will enter into a contract
with Elevate Government Affairs for purposes of Elevate Government Affairs providing
governmental affairs services on behalf of the common interests of the Parties.
2. Cost-Sharing. The Parties agree that they will equally share the cost of all
services rendered by Elevate Government Affairs, and each party will be responsible for
paying one-quarter of Elevate Government Affairs’ monthly fee. Each month, Oswego
will provide Yorkville, Montgomery, and Kendall County with a copy of the Elevate
Government Affairs invoice. Yorkville, Montgomery, and Kendall County will remit
payment to Oswego within 30 days of receiving a copy of the invoice.
3. Term and Termination. This Agreement shall commence on the date set forth
in Paragraph 15 and shall continue in full force and effect until terminated. Tthe Pparties
may terminate this Agreement at anytime by written mutual consent and agreement. Each
party will be responsible for payment of their share of fees accrued prior to termination.
Also,
any Either one or more of the partiesparty may terminate their interest in this
Agreement at any time by providing all the other partiesparty with at least one (30)
calendar days prior written notice of such termination. The terminating party will be
2
responsible for payment of their share of fees accrued prior to their termination date. In
the event that one or more of the parties terminates their interest in this Agreement, the
Agreement shall remain in effect for all remaining parties and the remaining parties agree
they will equally share the cost of all services rendered by Elevate Government Affairs
and will pay their proportionate share of Elevate Government Affairs’ monthly fee to
Oswego within 30 days of receiving a copy of the invoice.
In addition, the parties may terminate this Agreement by written mutual consent
and agreement. Each party will be responsible for payment of their share of fees accrued
prior to termination.
4. Notices. All notices concerning this Agreement shall be in writing and
addressed to the other partiesy as follows:
If to Oswego: Village of Oswego
Attn: Village Administrator
100 Parkers Mill
Oswego, Illinois 60543
If to Yorkville: United City of Yorkville
Attn: City Administrator
800 Game Farm Road
Yorkville, IL 60560
If to Montgomery: Village of Montgomery
Attn: Village Administrator
200 N River Street
Montgomery, IL 60538
If to Kendall County: Kendall County
Attn: County Administrator
111 W. Fox Street
Yorkville, IL 60560
Unless otherwise provided herein, notices shall be hand delivered, or sent by
registered or certified U.S. mail postage prepaid, by commercial overnight delivery
service, or transmitted by facsimile. Notices shall be deemed served or delivered to the
addressee or its office when received at the address for notice specified above when hand
delivered, upon confirmation of sending when sent by facsimile, on the day after being
sent when sent by overnight delivery service, and on the second business day after
deposit in the mail when sent by U.S. mail. A party may change its designated recipient
or address for notification purposes by giving the other parties written notice of the new
designated recipient or address.
3
5. Time of Essence. Time is of the essence and all provisions of this Agreement
herein relating thereto shall be strictly construed.
6. Preambles and Exhibits. The preambles and exhibits to this Agreement are
hereby incorporated as if set forth fully herein.
7. Captions. The captions of this Agreement are for convenience only and are
not to be construed as part of the Agreement and shall not be construed as defining or
limiting in any way the scope or intent of the provisions hereof.
8. Entire Agreement. This Agreement sets forth all of the covenants, conditions
and promises between the parties, represents the entire agreement between the parties,
and superscedes all previous communications or understandings whether oral or written.
9. Amendments Must be in Writing. The covenants, terms or conditions of this
Agreement to be kept and performed by either party, shall not be altered, waived,
modified or abandoned except by a written instrument, duly signed, acknowledged and
delivered by authorized representatives of the Parties.
10. Severability. If any term or provision of this Agreement shall to any extent
be held invalid or unenforceable, the remaining terms and provisions of this Agreement
shall not be affected thereby, but each term and provision of this Agreement shall be
valid and be enforced to the fullest extent permitted by law.
11. No Assignment and Successors. No party may assign any rights or duties
under this Agreement without the prior written consent of the other parties. This
Agreement shall be binding upon the successors of the Parties’ respective governing
boards.
12. Governing Law and Venue. This Agreement shall be construed and governed by the
laws of the State of Illinois. The parties agree that the venue for any legal proceedings
between them shall be the Circuit Court of Kendall County, Illinois, Twenty-Third
Judicial Circuit, State of Illinois.
13. Compliance with Laws. The Parties shall at all times observe and comply
with the laws, ordinances, regulations and codes of the Federal, State, County and other
local government agencies which may in any manner affect the performance of this
Agreement.
14. Counterparts. This Agreement may be executed in counterparts, each of
which shall constitute an original, but together shall constitute one and the same
Agreement.
15. Effective Date. This Agreement shall be deemed dated and become effective
on the date the last of the Parties sign, as set forth below, the signature of their duly
authorized representative.
4
IN WITNESS WHEREOF, authorized representatives of Oswego, Yorkville, and
Montgomery have executed this Agreement:
VILLAGE OF OSWEGO UNITED CITY OF YORKVILLE
By: ________________________ By: _________________________________
Title: _______________________ Title: ________________________________
Date: ______________________ Date: ________________________________
VILLAGE OF MONTGOMERY KENDALL COUNTY, ILLINOIS
By: _________________________ By: _________________________________
Title: ________________________ Title: _________________________________
Date: ________________________ Date: _________________________________
Resolution No. 2021-____
Page 1
Resolution No. 2021- ____
RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE VILLAGE OF OSWEGO, THE UNITED CITY OF YORKVILLE,
THE VILLAGE OF MONTGOMERY AND KENDALL COUNTY
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”), the
Village of Montgomery, Kane and Kendall Counties, Illinois (the “Village”) are duly organized
and validly existing municipalities of the State of Illinois pursuant to the 1970 Illinois Constitution
and the Illinois Municipal Code, as from time to time amended (the “Municipal Code”) (65 ILCS
5/65-1-1-2, et seq.); and,
WHEREAS, the Village of Oswego, Kendall County, Illinois (“Oswego”)is a duly
organized and validly existing home rule municipality pursuant to Article VII, Section 6(a) of the
Constitution of the State of Illinois; and,
WHEREAS, the County of Kendall, Illinois (the “County”) is a duly organized and validly
existing unit of local government pursuant to the Illinois Counties Code, 55 ILCS 5/1-1 et seq.;
and,
WHEREAS, the City, Village, Oswego and the County (the “Parties”) have come together
for the purpose of sharing the cost of services to be rendered to them by Elevate Government
Affairs for the purpose of engaging and educating elected representatives and state agencies about
the region’s need for the expansion of Metra services and improvements to water infrastructure
projects, pursuant to the Intergovernmental Agreement approved on January 12, 2021; and,
WHEREAS, changes have been made to the Intergovernmental Agreement by the County
which the other Parties have reviewed and find acceptable and are prepared to approve as
hereinafter provided.
Resolution No. 2021-____
Page 2
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United
City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The recitals set forth above are incorporated into this Resolution as if fully
restated herein.
Section 2. The revised Intergovernmental Agreement between the Village of Oswego, the
United City of Yorkville , the Village of Montgomery and Kendall County, Illinois, in the form
attached hereto and made a part hereof is hereby approved; and, the Mayor and City Clerk are
hereby authorized to execute said Agreement.
Section 3. Resolution No. 2021-02 passed on January 12, 2021, by the Mayor and City
Council is hereby repealed.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2021.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________
CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________
SEAVER TARULIS _________ JASON PETERSON _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2021.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
EXHIBIT A
1
INTERGOVERNMENTAL AGREEMENT BETWEEN
THE VILLAGE OF OSWEGO, THE UNITED CITY OF YORKVILLE, THE
VILLAGE OF MONTGOMERY, AND KENDALL COUNTY, ILLINOIS
This INTERGOVERNMENTAL AGREEMENT (the “Agreement”) is made and
entered into as of the effective date provided in Section 15 of this Agreement, by and
between the VILLAGE OF OSWEGO, an Illinois municipal corporation (hereafter
referred to as “Oswego”), the UNITED CITY OF YORKVILLE, an Illinois municipal
corporation (hereafter referred to as “Yorkville"), THE VILLAGE OF MONTGOMERY
(hereafter referred to as “Montgomery”), an Illinois municipal corporation, and
KENDALL COUNTY, ILLINOIS, a unit of local government (hereafter referred to as
“Kendall County”) (collectively, “the Parties”).
WITNESSETH:
WHEREAS, the provisions of Article VII, Section 10 of the 1970 Illinois
Constitution and the provisions of the Intergovernmental Cooperation Act (5 ILCS 220/1
et seq.) authorize and encourage intergovernmental cooperation; and
WHEREAS, the Parties desire to retain the firm of Elevate Government Affairs to
perform governmental affairs services on behalf of the Parties to represent their common
interests.
NOW, THEREFORE, in consideration of the promises, covenants, terms and
conditions set forth in this Agreement, the Parties hereby agree as follows:
1. Governmental Affairs Services Contract. Oswego will enter into a contract
with Elevate Government Affairs for purposes of Elevate Government Affairs providing
governmental affairs services on behalf of the common interests of the Parties.
2. Cost-Sharing. The Parties agree that they will equally share the cost of all
services rendered by Elevate Government Affairs, and each party will be responsible for
paying one-quarter of Elevate Government Affairs’ monthly fee. Each month, Oswego
will provide Yorkville, Montgomery, and Kendall County with a copy of the Elevate
Government Affairs invoice. Yorkville, Montgomery, and Kendall County will remit
payment to Oswego within 30 days of receiving a copy of the invoice.
3. Term and Termination. This Agreement shall commence on the date set forth
in Paragraph 15 and shall continue in full force and effect until terminated. The Parties
may terminate this Agreement at anytime by written mutual consent and agreement. Each
party will be responsible for payment of their share of fees accrued prior to termination.
Also, any one or more of the parties may terminate their interest in this
Agreement at any time by providing all other parties with at least (30) calendar days prior
written notice of such termination. The terminating party will be responsible for payment
of their share of fees accrued prior to their termination date. In the event that one or more
EXHIBIT A
2
of the parties terminates their interest in this Agreement, the Agreement shall remain in
effect for all remaining parties and the remaining parties agree they will equally share the
cost of all services rendered by Elevate Government Affairs and will pay their
proportionate share of Elevate Government Affairs’ monthly fee to Oswego within 30
days of receiving a copy of the invoice.
4. Notices. All notices concerning this Agreement shall be in writing and
addressed to the other parties as follows:
If to Oswego: Village of Oswego
Attn: Village Administrator
100 Parkers Mill
Oswego, Illinois 60543
If to Yorkville: United City of Yorkville
Attn: City Administrator
800 Game Farm Road
Yorkville, IL 60560
If to Montgomery: Village of Montgomery
Attn: Village Administrator
200 N River Street
Montgomery, IL 60538
If to Kendall County: Kendall County
Attn: County Administrator
111 W. Fox Street
Yorkville, IL 60560
Unless otherwise provided herein, notices shall be hand delivered, or sent by
registered or certified U.S. mail postage prepaid, by commercial overnight delivery
service, or transmitted by facsimile. Notices shall be deemed served or delivered to the
addressee or its office when received at the address for notice specified above when hand
delivered, upon confirmation of sending when sent by facsimile, on the day after being
sent when sent by overnight delivery service, and on the second business day after
deposit in the mail when sent by U.S. mail. A party may change its designated recipient
or address for notification purposes by giving the other parties written notice of the new
designated recipient or address.
5. Time of Essence. Time is of the essence and all provisions of this Agreement
herein relating thereto shall be strictly construed.
6. Preambles and Exhibits. The preambles and exhibits to this Agreement are
hereby incorporated as if set forth fully herein.
EXHIBIT A
3
7. Captions. The captions of this Agreement are for convenience only and are
not to be construed as part of the Agreement and shall not be construed as defining or
limiting in any way the scope or intent of the provisions hereof.
8. Entire Agreement. This Agreement sets forth all of the covenants, conditions
and promises between the parties, represents the entire agreement between the parties,
and supersedes all previous communications or understandings whether oral or written.
9. Amendments Must be in Writing. The covenants, terms or conditions of this
Agreement to be kept and performed by either party, shall not be altered, waived,
modified or abandoned except by a written instrument, duly signed, acknowledged and
delivered by authorized representatives of the Parties.
10. Severability. If any term or provision of this Agreement shall to any extent
be held invalid or unenforceable, the remaining terms and provisions of this Agreement
shall not be affected thereby, but each term and provision of this Agreement shall be
valid and be enforced to the fullest extent permitted by law.
11. No Assignment and Successors. No party may assign any rights or duties
under this Agreement without the prior written consent of the other parties. This
Agreement shall be binding upon the successors of the Parties’ respective governing
boards.
12. Governing Law and Venue. This Agreement shall be construed and governed by the
laws of the State of Illinois. The parties agree that the venue for any legal proceedings
between them shall be the Circuit Court of Kendall County, Illinois, Twenty-Third
Judicial Circuit, State of Illinois.
13. Compliance with Laws. The Parties shall at all times observe and comply
with the laws, ordinances, regulations and codes of the Federal, State, County and other
local government agencies which may in any manner affect the performance of this
Agreement.
14. Counterparts. This Agreement may be executed in counterparts, each of
which shall constitute an original, but together shall constitute one and the same
Agreement.
EXHIBIT A
4
15. Effective Date. This Agreement shall be deemed dated and become effective
on the date the last of the Parties sign, as set forth below, the signature of their duly
authorized representative.
IN WITNESS WHEREOF, authorized representatives of Oswego, Yorkville, and
Montgomery have executed this Agreement:
VILLAGE OF OSWEGO UNITED CITY OF YORKVILLE
By: ________________________ By: _________________________________
Title: _______________________ Title: ________________________________
Date: ______________________ Date: ________________________________
VILLAGE OF MONTGOMERY KENDALL COUNTY, ILLINOIS
By: _________________________ By: _________________________________
Title: ________________________ Title: _________________________________
Date: ________________________ Date: _________________________________
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #2
Tracking Number
CC 2021-09
Athletic Equipment and Uniform Purchase Contract Award
City Council – February 23, 2021
Majority
Approval
Tim Evans Parks and Recreation
Name Department
Summary
Review of the Athletic Uniforms and Equipment Purchase Proposals.
Background
The Yorkville Parks and Recreation Department is responsible for purchasing equipment and
uniforms for athletic leagues and programs offered throughout the year that include basketball,
soccer, baseball, and softball. To obtain the best purchase prices, Parks & Recreation staff and
Purchasing Manager Parker released a Request For Proposal (RFP) on January 14th. Proposals
were accepted until 10:00 am on Friday, January 29th where staff received four submissions.
During the proposal review process, staff found that American Filing Solutions and Pyramid
School Products did not submit all of the required information requested in the proposal. Staff
then develop a bid tabulation (attached) with the results of the final two proposals. Riddell All
American ideally would be the lowest proposal; however, after additional investigation, they
cannot supply the reversible jerseys required per the proposal. BSN Sports was the remaining
proposal that fulfilled all of the requested items. BSN Sports has provided uniforms and
equipment for several years to the Parks & Recreation Department with minimal issues. They
provide quality materials and are responsive to provide a high customer service level to staff and
ultimately participants. BSN Sports also has a local office in Yorkville, IL, which has allowed
for flexibility and promptness when receiving shipments.
This is a one-year contract with the option for two one-year renewals. As part of the budget
process, staff will bring the contract to the Council for the one-year renewal in 2022. Due to
COVID-19, registration numbers are pending, and it is likely the City will purchase over $25,000
worth of athletic league uniforms and equipment for 2021. The participant registration fees cover
these expenses for each program.
Recommendation
Staff requests the City Council approval of a resolution authorizing a contract to purchase
Athletic Equipment and Uniforms from BSN Sports.
Attachments
Resolution
Exhibit A - Athletic Equipment and Uniform Purchase Contract – BSN Sports
Bid Tab
Memorandum
To: Yorkville City Council
From: Tim Evans, Director of Parks and Recreation
Carri Parker, Purchasing Manager
CC: Bart Olson, City Administrator
Date: February 12, 2021
Subject: Athletics Uniforms and Equipment Contract Award
Resolution No. 2021-___
Page 1
Resolution No. 2021-_____
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL
COUNTY, ILLINOIS, AUTHORIZING A ONE-YEAR CONTRACT FOR THE
PURCHASE OF ATHLETIC EQUIPMENT AND UNIFORMS THROUGH BSN
SPORTS, LLC, DALLAS, TEXAS.
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized
and validly existing municipality of the State of Illinois pursuant to the 1970 Illinois Constitution and the
Illinois Municipal Code, as from time to time amended (the “Municipal Code”) (65 ILCS 5/65-1-1-2, et
seq.); and,
WHEREAS, after completion of the competitive purchasing process as required by the Act, the
State of Illinois staff has chosen the proposal from the BSN Sports, LLC, Dallas, Texas, to supply the
Athletic Equipment and Uniforms for the City; and
WHEREAS, it is in the best interest of the City to authorize a contract for the purchase of Athletic
Equipment and Uniforms through BSN Sports, LLC, Dallas, Texas, substantially in the form attached
hereto marked as “Exhibit A”.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City
of Yorkville, Kendall County, Illinois, as follows:
Section 1. That the City is hereby committed to meet all of the requirements as set forth in “Exhibit
A”.
Section 2. That the Mayor and City Clerk are hereby authorized and directed to execute the
contract, Resolution of Authorization and to undertake any and all actions as may be required to implement
the terms of the contract.
Section 3. That this Resolution shall be in full force and effect from and after its passage and
approval as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2021.
______________________________
CITY CLERK
Resolution No. 2021-___
Page 2
KEN KOCH _________ DAN TRANSIER _________
JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________
CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________
SEAVER TARULIS _________ JASON PETERSON _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2021.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
EXHIBIT A
Agency Name
Bid Number
Bid Name
Bid Due Date
REQUIRED DOCUMENTS
Signed Contract
Signed Bid Sheet
Detail Exception Sheet
Equipment List
Subcontractors List
References (3)
Signed Contractors Bid Agreement
Addendum 1
PAY ITEMS
Sport Season Item Estimated Quantity Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost
Basketball Winter T-Shirts 175 $ - $ - $ 10.00 $ 1,750.00 N/A $ - $ 6.80 $ 1,190.00
Basketball Winter Jerseys 400 $ - $ - $ 18.75 $ 7,500.00 N/A $ - $ 5.60 $ 2,240.00
Basketball Winter Coaches Shirts 100 $ - $ - $ 9.00 $ 900.00 N/A $ - $ 5.60 $ 560.00
Basketball Summer T-Shirts 150 $ - $ - $ 10.00 $ 1,500.00 N/A $ - $ 6.80 $ 1,020.00
Basketball Summer Coaches Shirts 25 $ - $ - $ 11.50 $ 287.50 N/A $ - $ 6.80 $ 170.00
Soccer Spring T-Shirts 100 $ - $ - $ 22.00 $ 2,200.00 N/A $ - $ 4.80 $ 480.00
Soccer Spring Coaches Shirts 75 $ - $ - $ 9.00 $ 675.00 N/A $ - $ 5.60 $ 420.00
Soccer Fall T-Shirts 100 $ - $ - $ 22.00 $ 2,200.00 N/A $ - $ 4.80 $ 480.00
Soccer Fall Coaches Shirts 75 $ - $ - $ 9.00 $ 675.00 N/A $ - $ 5.60 $ 420.00
Baseball/Softball Fall T-Shirts 400 $ - $ - $ 14.75 $ 5,900.00 N/A $ - $ 8.25 $ 3,300.00
Baseball/Softball Fall Hats 300 $ - $ - $ 6.25 $ 1,875.00 $ 12.80 $ 3,840.00 $ 10.35 $ 3,105.00
Baseball/Softball Spring T-Shirts 600 $ - $ - $ 13.75 $ 8,250.00 N/A $ - $ 8.25 $ 4,950.00
Baseball/Softball Spring Hats 400 $ - $ - $ 6.25 $ 2,500.00 $ 12.80 $ 5,120.00 $ 10.35 $ 4,140.00
Baseball/Softball Spring Socks 600 $ - $ - $ 2.20 $ 1,320.00 $ 1.74 $ 1,044.00 $ 2.77 $ 1,662.00
Baseball/Softball Spring Coaches Shirts 100 $ - $ - $ 8.75 $ 875.00 N/A $ - $ 6.65 $ 665.00
Baseball/Softball Spring Coaches/ High School Age
Hats 200 $ - $ - $ 9.75 $ 1,950.00 $ 12.80 $ 2,560.00 $ 10.35 $ 2,070.00
Baseball/Softball Spring Coaches Visors (Flex Fit)20 $ - $ - $ 6.75 $ 135.00 $ 9.80 $ 196.00 $ 10.35 $ 207.00
Baseball/Softball Equipment Catchers Set (Adult)10 $ - $ - $ 127.87 $ 1,278.70 $ 152.00 $ 1,520.00 $ 229.00 $ 2,290.00
Baseball/Softball Equipment Catchers Set (Youth)5 $ - $ - $ 86.88 $ 434.40 $ 142.00 $ 710.00 $ 209.00 $ 1,045.00
Baseball/Softball Equipment Adult Catcher Helmets 10 $ - $ - $ 38.00 $ 380.00 $ 62.00 $ 620.00 $ 77.00 $ 770.00
Softball Equipment Fastpitch Softball Bat (14u-
18u)3 $ - $ - $ 266.00 $ 798.00 $ 264.00 $ 792.00 $ 55.00 $ 165.00
Softball Equipment Fastpitch Softball Bat (10u-
12u)3 $ - $ - $ 43.00 $ 129.00 $ 40.99 $ 122.97 $ 55.00 $ 165.00
Baseball Equipment Boys Baseball Bats (31' &
32")6 $ - $ - $ 64.00 $ 384.00 $ 234.00 $ 1,404.00 $ 135.00 $ 810.00
Baseball Equipment Youth Baseballs (hardball)36 $ - $ - $ 34.63 $ 1,246.68 $ 36.95 $ 1,330.20 $ 36.77 $ 1,323.72
Baseball Equipment Youth Baseballs (safety ball)20 $ - $ - $ 39.38 $ 787.60 $ 36.95 $ 739.00 $ 31.00 $ 620.00
Baseball Equipment T-ball Safety Baseball
(squishy)20 $ - $ - $ 17.88 $ 357.60 $ 30.50 $ 610.00 $ 31.00 $ 620.00
Softball Equipment Youth Softballs (11")12 $ - $ - $ 41.68 $ 500.16 $ 52.00 $ 624.00 $ 42.50 $ 510.00
Softball Equipment Youth Softballs (12")12 $ - $ - $ 41.88 $ 502.56 $ 52.00 $ 624.00 $ 44.00 $ 528.00
Softball Equipment Worth USSSA Classic M
Gold Dot 12” softball 40 $ - $ - $ 58.77 $ 2,350.80 $ 44.80 $ 1,792.00 $ 82.50 $ 3,300.00
Baseball/Softball Equipment Standard Scorebooks 60 $ - $ - $ 4.58 $ 274.80 $ 3.40 $ 204.00 $ 4.50 $ 270.00
United City of Yorkville
21-79795-001
Purchase of Athletic Equipment and Uniforms
1/29/2021
$ 2,875.00
$ 1,787.50
$ -
SOCCER SPRING TOTAL $ -
BASKETBALL SUMMER TOTAL $ -
BASKETBALL WINTER TOTAL $ -
No
No
No
$ 9,424.30 $ 11,092.17 $ 12,416.72
$ 49,916.80 $ 23,852.17 $ 39,495.72
$ - $ 900.00
$ 15,030.00 $ 8,920.00 $ 13,694.00
$ 3,840.00 $ 6,405.00
$ - $ 1,190.00
$ 2,875.00 $ - $ 900.00
$ - $ 3,990.00
Yes
Yes Yes Yes
Yes Yes Yes
Yes Yes
$ - BASEBALL/SOFTBALL EQUIPMENT TOTAL
TOTAL PROPOSAL COST $ -
BASEBALL/SOFTBALL SPRING TOTAL $ -
Yes Yes
Yes Yes Yes
Yes
Yes Yes
Yes
BASEBALL/SOFTBALL FALL TOTAL
No
No
No Yes
Yes
$ - $ 7,775.00
SOCCER FALL TOTAL
No Yes
$ 10,150.00
American Filing Solutions BSN Sports Pyramid School Products Riddell All American
No Yes Yes Yes
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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Public Works Committee #1
Tracking Number
PW 2021-04
Fountain Village Completion of Improvements
City Council – February 23, 2021
PW 02-16-21
Moved forward to City Council agenda.
PW 2021-04
Majority
Consideration of Approval
Consideration of Change Order No. 1 (Balancing)
Brad Sanderson Engineering
Name Department
The purpose of this memo is to present Change Order No. 1 (Balancing) for the above referenced project.
A Change Order, as defined by in the General Conditions of the Contract Documents, is a written order to
the Contractor authorizing an addition, deletion or revision in the work within the general scope of the
Contract Documents, or authorizing an adjustment in the Contract Price or Contract Time.
Background:
The United City of Yorkville and Wilkinson Excavating, Inc. entered into an agreement for a contract
value of $130,455.00 for the above referenced project.
Questions Presented:
Should the City approve Change Order No. 1 (Balancing) which would decrease the contract amount by
$26,165.00
Discussion:
Changes are per as-built quantities measured in the field. Please see the attached summary spreadsheet.
We are recommending approval of the change order.
Action Required:
Consideration of approval of Change Order No. 1 (Balancing) in the amount of $26,165.00
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Erin Willrett, Assistant City Administrator
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, City Clerk
Date: January 28, 2021
Subject: Fountain Village Completion of Improvements
Resolution No. 2021-____
Page 1
Resolution No. 2021-_____
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
APPROVING A CHANGE ORDER TO THE CONTRACT WITH WILKINSON EXCAVATING,
INC.
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of this State; and,
WHEREAS, the City approved a contract with Wilkinson Excavating, Inc. for the
completion of certain punch list improvements at the Fountain Village Subdivision for a total
contract price of $130,455 (the “Contract”); and,
WHEREAS, the Illinois Criminal Code requires the Mayor and City Council to make
certain findings whenever a change order in excess of $10,000 is requested, finding that the
change order was not foreseeable, is necessary to complete the contract and is in the best interest
of the City; and,
WHEREAS, after commencing the work, it was discovered that portions of the required
improvements were reduced due to changes in as-built quantities thereby reducing the Contract
price by $26,165; and,
WHEREAS, it has been recommended to the City Council by the City Engineer that the
foregoing change order be approved as such change orders were necessary and unforeseeable at
the time of the approval of the Contract.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. Each of the recitals above is incorporated by reference in this Section 1.
Section 2. That the foregoing change order in the amount of reduction of the Contract
price by $26,165 is hereby approved as unforeseeable at the time of approval of the Contract and
are deemed necessary to complete the required repairs.
Resolution No. 2021-____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2021.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________
CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________
SEAVER TARULIS _________ JASON PETERSON _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2021.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
CHANGE ORDER NO. 1
FOUNTAIN VILLAGE COMPLETION OF IMPROVEMENTS
UNITED CITY OF YORKVILLE
QUANTITY COST QUANTITY COST
1 LS 1 1,500.00$ 0 -$ 0 -$
2 LS 1 800.00$ 0 -$ 0 -$
3 EACH 6 100.00$ 0 -$ 0 -$
4 EACH 1 275.00$ 0 -$ 0 -$
5 EACH 1 172.00$ 0 -$ 0 -$
6 EACH 2 172.00$ 0 -$ 0 -$
7 EACH 2 276.00$ 0 -$ 0 -$
8 EACH 1 345.00$ 0 -$ 0 -$
9 EACH 8 230.00$ 0 -$ 0 -$
10 EACH 1 2,100.00$ 0 -$ 0 -$
11 EACH 1 400.00$ 0 -$ 0 -$
12 EACH 1 300.00$ 0 -$ 0 -$
13 LS 1 600.00$ 0 -$ 0 -$
14 EACH 1 3,200.00$ 0 -$ 0 -$
15 EACH 1 1,150.00$ 0 -$ 0 -$
16 EACH 2 400.00$ 0 -$ 0 -$
17 EACH 1 600.00$ 0 -$ 0 -$
18 SY 100 30.00$ 0 -$ 0 -$
19 EACH 8 800.00$ 0 -$ 1 800.00$
20 LF 100 60.00$ 0 -$ 0 -$
21 EACH 2 150.00$ 0 -$ 0 -$
22 LS 1 3,500.00$ 0 -$ 0 -$
23 SF 70 6.00$ 0 -$ 70 420.00$
24 LF 100 4.00$ 0 -$ 100 400.00$
25 LF 40 6.00$ 0 -$ 40 240.00$
26 EACH 1 300.00$ 0 -$ 1 300.00$
27 SF 305 10.00$ 0 -$ 305 3,050.00$
28 SF 60 30.00$ 0 -$ 60 1,800.00$
29 SY 75 35.00$ 32 1,120.00$ 0 -$
30 LF 30 15.00$ 3 45.00$ 0 -$
31 LF 100 40.00$ 0 -$ 8 320.00$
32 EACH 12 465.00$ 0 -$ 0 -$
33 EACH 3 534.00$ 0 -$ 0 -$
34 EACH 2 770.00$ 0 -$ 0 -$
35 EACH 12 525.00$ 0 -$ 0 -$
36 EACH 3 790.00$ 0 -$ 0 -$
37 LS 1 45,000.00$ 0 -$ 0 -$
38 UNIT 20000 1.00$ 0 -$ 20000 20,000.00$
1,165.00$
(27,330.00)$
130,455.00$
130,455.00$
($26,165.00)
$104,290.00
STRUCTURE CLEANING - STORM
NEW CONTRACT PRICE:
TOTAL ADDITIONS =
TOTAL DEDUCTIONS =
ORIGINAL CONTRACT PRICE:
CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDERS:
AMOUNT OF CURRENT CHANGE ORDER:
RESET FRAME - STORM
STRUCTURE ADJUSTMENT - STORM
INSTALL, REINSTALL OR REPAIR FILLETS IN STRUCTURE
LOCATE & ADJUST STRUCTURE - STORM
MANHOLE FRAME AND LID REPLACEMENT - STORM
BACKFILL AROUND STRUCTURE
INSTALL GRATE ON RISER
CB TYPE A 4'-DIAMETER TYPE 11 F & G
RELOCATE INLET, TYPE A W/ NEW TYPE 11 F & G
REMOVE CONSTRUCTION DEBRIS
SWEEP DEBRIS
REPAINT FIRE HYDRANT
MANHOLE GROUTING - SANITARY
MANHOLE LID REPLACEMENT - SANITARY
DEDUCTIONSITEM NO.ITEMS UNIT CONTRACT
QUANTITY UNIT PRICE ADDITIONS
INVESTIGATE SETTLING AROUND STRUCTURE
INSTALL RESTRICTOR
INSTALL RIP RAP
REPAIR BROKEN SPIGOTS
STORM SEWER REMOVAL AND REPLACEMENT, 12"
SEAL LIFT PLUGS
TYPE III BARRICADE INSTALLATION
PAVEMENT MARKINGS, LETTER & SYMBOL
PAVEMENT MARKINGS, 6"
PAVEMENT MARKINGS, 24"
STOP SIGN INSTALLATION
PCC SIDEWALK REMOVAL AND REPLACEMENT
DETECTABLE WARNINGS
HMA PAVEMENT REMOVAL AND REPLACEMENT
PCC CC&G REMOVAL
PCC CC&G B6.12
ALLOWANCE - ITEMS ORDERED BY ENGINEER
NATURALIZE BASIN 1
RIVER BIRCH, 6' TALL
APPLE SERVICEBERRY, 6' TALL
LITTLE LEAF LINDEN, 3" CALIPER, BALLED AND
BURLAPPED
BEVERLY CRABAPPLE
THORNLESS HONEY LOCUST, 3" CALIPER
Have a question or comment about this agenda item?
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Public Works Committee #2
Tracking Number
PW 2021-05
Well No. 8 & 9 Water Treatment Plant Media Replacement – Change Order No. 1
City Council – February 23, 2021
PW 02-16-21
Moved forward to City Council agenda.
PW 2021-05
Majority
Consideration of Approval
Review of Change Order Request
Brad Sanderson Engineering
Name Department
Page 2
The purpose of this memo is to present Change Order No. 1 for the above referenced project.
A Change Order, as defined by in the General Conditions of the Contract Documents, is a written
order to the Contractor authorizing an addition, deletion or revision in the work within the
general scope of the Contract Documents, or authorizing an adjustment in the Contract Price or
Contract Time.
Background:
The United City of Yorkville and Global Water Service, LLC (GWS) entered into an agreement
for a contract value of $115,100.00 for the above referenced project. The interior coating failures
in the four (4) vessels and the damage header piping in Vessel No. 3 were discovered during the
media removal phase of the project. The repair of these items was not included in GWS’s initial
bid for the project.
Questions Presented:
Should the City approve Change Order No. 1 which would increase the contract amount by
$9,145.00?
Discussion:
Change Order No. 1 includes:
Project Credit: (-$3,850.00) - The nozzles (Bid Item #2B - $2,400.00) and 6” stainless-
steel repair clamps (Bid Item #4A - $1,100.00) were not utilized for this project. One (1)
3” stainless-steel repair clamp (Bid Item #4 - $350.00) was not utilized for this project.
Therefore, the total project credit for the unused equipment will be $3,850.00.
Item #1: Mobilization and Demobilization ($9,000.00) - The discovery of the coating
damages in the vessels forced GWS to demobilize from site so the coating contractor
could perform coating repairs in the vessels. After the coating repairs were completed,
GWS re-mobilized to site to continue the media replacement. The additional
mobilizations and demobilizations associated with the vessel coating repairs were not
included in GWS’s initial bid for this project.
Item #2: Equipment Rental ($605.00) - The vessel coating repairs caused delays to the
project; these delays caused GWS to extend the rental period of their dumpsters.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: December 9, 2020
Subject: Wells 8 & 9 WTP Cation Exchange Media Replacement
Change Order No. 1
Page 2
Item #3: Solicitation of Local Coating Contractor ($1,780.00) - The solicitation of the
local coating contractors was conducted by GWS. GWS sent out solicitation emails to
three (3) local coating contractors, setup site visits with each contractor and obtained
proposals from two (2) local contractors. During the solicitation process GWS incurred
labor hours and travel expenses outlined on the attached invoice.
Item #4: Brine Header Replacement ($1,610.00) - While removing the existing media
from Vessel No. 3, GWS discovered that the existing brine header was damaged. The
brine header is critical to the ion exchange process, so GWS was given approval to
replace the brine header.
We are recommending approval of the Change Order.
Action Required:
Consideration of approval from the City Council for Change Order No. 1.
Resolution No. 2021-____
Page 1
Resolution No. 2021-_____
A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,
APPROVING A CHANGE ORDER TO THE CONTRACT WITH GLOBAL WATER SERVICE,
LLC
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of this State; and,
WHEREAS, the City approved a contract with Global Water Services, LLC, for media
replacement within vessels of its water system for a total contract price of $115,100 (the
“Contract”); and,
WHEREAS, the Illinois Criminal Code requires the Mayor and City Council to make
certain findings whenever a change order in excess of $10,000 is requested, finding that the
change order was not foreseeable, is necessary to complete the contract and is in the best interest
of the City; and,
WHEREAS, after commencing the work, it was discovered that mobilization and
demobilization of the site was required to perform necessary coating repairs to the vessel for an
additional cost of $9,000; an extension of equipment rental was needed for an increase of $605;
solicitation of a local coating contractor was required for a cost of $1,780; and a brine header had
to be replaced increasing the Contract by $1,610.00; and,
WHEREAS, a credit of $3,850 was also received for repair clamps which were not used;
and,
WHEREAS, it has been recommended to the City Council by the City Engineer that the
foregoing change orders be approved as such change orders were necessary and unforeseeable at
the time of the approval of the Contract.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. Each of the recitals above is incorporated by reference in this Section 1.
Section 2. That the foregoing change orders resulting in a total increase of $9,145 in the
Contract price are hereby approved as unforeseeable at the time of approval of the Contract and
are deemed necessary to complete the required repairs.
Resolution No. 2021-____
Page 2
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
____ day of __________________, A.D. 2021.
______________________________
CITY CLERK
KEN KOCH _________ DAN TRANSIER _________
JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________
CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________
SEAVER TARULIS _________ JASON PETERSON _________
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this ____ day of __________________, A.D. 2021.
______________________________
MAYOR
Attest:
______________________________
CITY CLERK
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Public Works Committee #3
Tracking Number
PW 2021-06
Rebuild Illinois – Fox Hill Improvements
City Council – February 23, 2021
PW 02-17-21
Moved forward to City Council agenda.
PW 2021-06
Majority
Consideration of Approval
Resolution Consideration
Brad Sanderson Engineering
Name Department
As you are aware, we are proceeding with design of the Rebuild Illinois - Fox Hill
Improvements. The proposed improvements will include hot-mix asphalt removal and
replacement, sidewalk removal and replacement, curb and gutter removal and replacement,
driveway removal and replacement, pavement markings, and edge sealing on within the Fox Hill
subdivision.
Since Rebuild Illinois funds are being utilized to fund the project, IDOT requires the passing of a
Resolution to appropriate the funds for construction. Accordingly, please see the attached
Resolution for Improvement Under the Illinois Highway Code in the amount of $1,253,624.64.
This is the full allotment of funds.
Staff is seeking approval of the resolution from the City Council.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Lisa Pickering, City Clerk
Rob Fredrickson, Finance Director
Date: February 9, 2021
Subject: Rebuild Illinois – Fox Hill Improvements
BLR 09110 (Rev. 05/08/20)
Resolution for Improvement
Under the Illinois Highway Code
Page 1 of 1Printed 02/05/21
Resolution Type
Original
Resolution Number Section Number
21-00051-00-PV
BE IT RESOLVED, by the
Governing Body Type
Council of the
Local Public Agency Type
City
of
Name of Local Public Agency
Yorkville Illinois that the following described street(s)/road(s)/structure be improved under
the Illinois Highway Code. Work shall be done by
Contract or Day Labor
Contract .
NoYes
Is this project a bondable capital improvement?
For Roadway/Street Improvements:
Name of Street(s)/Road(s)Length
(miles)Route From To
See Attached Location Map
For Structures:
Name of Street(s)/Road(s)Existing
Structure No.Route Location Feature Crossed
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of
milling, preparation of base, aggregate subgrade improvements, removal and disposal of unsuitable materials,
HMA resurfacing with binder and surface course, structure adjustments, restoration, striping, edge sealing, and
other ancillary work items. Appropriation consists of $1,253,624.64 of RBI funds.
2. That there is hereby appropriated the sum of One million two hundred fifty three thousand six hundred twenty four
and 64/100 $1,253,624.64Dollars ( ) for the improvement of
said section from the Local Public Agency's allotment of Motor Fuel Tax funds.
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office
of the Department of Transportation.
I,
Name of Clerk
Lisa Pickering
Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
Yorkville in the State aforesaid, and keeper of the records and files thereof, as provided by
statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by
Governing Body Type
Council of
Name of Local Public Agency
Yorkville at a meeting held on
Date
February 23, 2021
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Day
day of
Month, Year
.
.
(SEAL)Clerk Signature Date
Approved
Regional Engineer
Department of Transportation Date
Chestnut
CirRena LnStoneridgeCirChestnut CtC o t t o n w o o d C t
John StJohn St
Sycamore RdChestnut Ln
S e q u o i aCirWhitePine CtStoneridge CtDi
e
h
l
F
a
r
m Rd
CarolynCtC y p r e s sLn
ChestnutCirEldamain RdCottonwood Trl
Willow WayEvergreen LnAspen Ln
W Veterans Pkwy
W Veterans Pkwy
Legend
Surface Removal, 2"
Surface Removal, 3"
Surface Removal, 4"
Fox Hill Subdivision Boundary
WalshEngineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700
FOX HILL IMPROVEMENTSLOCATION MAPwww.eeiweb.com
DATE:
PROJECT NO.:
FILE:
PATH:
BY:
FEBRUARY 2021
YO2036
YO2036_Fox Hill Surface Removal .MXD
H:\GIS\PUBLIC\YORKVILLE\2020\
MJT
United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350 ³
FOX HILL SUBDIVISION BOUNDARY
0 600 1,200300Feet
Have a question or comment about this agenda item?
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tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Administration Committee #1
Tracking Number
ADM 2021-09
2020 Annual Department Reports
City Council – February 23, 2021
ADM 02-17-21
Moved forward to City Council agenda.
ADM 2021-09
Informational
None.
See attached department reports.
Erin Willrett Administration
Name Department
2020
Department
Annual Reports
Hi the pot holes on Kennedy are just awful. I live in Mill Crossing so I drive on Kennedy everyday & have to dodge them constantly. They are extremely bad between the rail road tracks & Galena. Can the city please check that area? Thank you!!
Administration Department 2020
• 125 FOIA requests
were processed
• Participated in
National Suicide
Prevention
Awareness + Action
Month Proclamation
Project (NSPAMP)
• Participated in the
National Mayor’s
Challenge for Water
Conservation
651 Prairie Pointe was purchased for a future City Hall/Police Dept.
Highlighted
Accomplishments
Purchasing Update
• Updated Purchasing Code
• Procured PPE, hand sanitizer, and disinfectant
for Employees
• Implemented a tracking system for COVID-19
expenditures
At a Glance
COVID-19 Business Support Update
As of December 28, 2020, Lynn Dubajic, City Economic Development Coordinator, in partnership with the City has helped 56
Yorkville-based businesses secure over $3,000,000 of grant funding to help with their losses due to the pandemic.
Hi the pot holes on Kennedy are just awful. I live in Mill Crossing so I drive on Kennedy everyday & have to dodge them constantly. They are extremely bad between the rail road tracks & Galena. Can the city please check that area? Thank you!!
Administration Department 2020
Clerks License Issued 2020
Liquor 89
Solicitor 40
Video Gaming 15
Amusement Devices 9
Raffle 2
Massage Establishment 3
Mobile Food Vendor 1
Tobacco 16
Pawnbroker 1
Tattoo License –
Microblading only 2
Website and Social Media 2020
Facebook Followers 6,356
Twitter Followers 1,730
Website Visits 211,458
2020 Road Program Contractor's Bulletin
Invitation To Bid on the Sale of a City Vehicle(s)
Invitation to Bid Painting Services for the Countryside
Lift Station Basement
Invitation to Bid the Elizabeth Street Water Main
Improvements Legal Notice, Closed 3/6/2020 10:00 AM
Invitation to Bid the Materials Purchase for the
Raintree Subdivision Lighting Project
Invitation to Bid Wells No. 8 & 9 Water Treatment Plant
Cation Exchange Media Replacement
Request for Proposal (RFP) for the Design and Purchase
of Playgrounds for Multiple Parks
Request for Proposal the Purchase of Athletic Uniforms
and Equipment
Request for Proposals for Landscape Maintenance
Services for the Special Service Areas,
Request for Proposals for Leaf Disposal Services for
Multiple Agencies
Request for Proposals for Property Management
Services for the Special Service Areas
Request for Proposals for Structural Analysis of an
Office Building for End Use as a Police Station
By the Numbers
2020 Invitation to Bid (ITB)/Request for Proposals
(RFP)/Qualifications (RFQ)/Request for Information (RFI)
Operating with 83 Full-Time Employees, there was 96 in
2008 and 73 in 2005
Hi the pot holes on Kennedy are just awful. I live in Mill Crossing so I drive on Kennedy everyday & have to dodge them constantly. They are extremely bad between the rail road tracks & Galena. Can the city please check that area? Thank you!!
Community Development Department 2020
At a Glance
Highlighted
Accomplishments
The City Council adopted the Yorkville Downtown Art Program to forward the
goals and purpose of the Comprehensive Plan Update and Downtown Overlay
District.
• 317 new housing starts in
2020
• New Businesses
a. Verizon Retail Store
b. Yorkville Pinz
c. Popeye's restaurant
d. Lenny's Gas & Wash
e. Dunkin Donuts at Lenny's
Gas N Wash
f. Smoothie King
g. Jewel Osco renovation
h. Remodel of the Southern
Belle Restaurant
i. McDonald's interior
renovation
j. Scott Jegan LLC (Law Office)
k. School of Expressive Arts
and Learning (SEAL)
l. Cucina Madre
m. Grewer Law Group
n. DAS Billing Solutions
o. Mars Wrigley (Alteration)
p. Gypsum Drywall & Painting
q. Fox Valley Sandblasting
business relocation
r. Distinctively Diversified
Properties LLC/Hoffman
Fluid Power
s. Centennial Counseling
Center business expansion
t. Build for Tomorrow Bureau
u. Kendall County Office
Building (Remodel)
v. Taekwondo Korea Center
business relocation
w. Divine Home Health
x. Sensei's Scents
y. 3:11 Project
z. Quest Diagnostics
aa. Bricolage Wellness
bb. Narvick Concrete (New Silo)
cc. Mandrake Restaurant
dd. Manpower business
relocation
ee. Grace Holistic School
business relocation
ff. Pho Shack Restaurant
gg. Hummingbird in a Shoebox
hh. Hacienda Real Restaurant
ii. Shelter Insurance relocation
The City Council approved an
update/extension and new Planning
Boundary Agreement with the Village of
Plainfield.
Hi the pot holes on Kennedy are just awful. I live in Mill Crossing so I drive on Kennedy everyday & have to dodge them constantly. They are extremely bad between the rail road tracks & Galena. Can the city please check that area? Thank you!!
Community Development Department 2020
By the Numbers
There were 317 new housing starts in 2020. There were
219 single family homes, 98 single family attached
homes permitted. This is an increase of 112 (39%) from
calendary year 2019. Single family homes increased
from 142 in calendar year 2019 to 219 in calendar year
2020. Single family attached homes increased from 35
in calendar year 2019 to 98 in calendar year 2020.
There were 1,769 total permits that were issued in
2020. This is slightly down from 2019, primarily due to
an artificially high number of roof permits issued in
2019 related to sever storm damage.
Approved a 1-year hold on the Unified
Development Ordinance (UDO) project to
modernize and consolidate the various existing City
ordinances into a cohesive, single-reference,
graphic-based document and a web-based smart
code.
284
360
470
572
753
401
153 56 42 43
178
317
69 83 71 84
151
217
260
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Building Permits Issued
Dwelling Units BUILD
Hi the pot holes on Kennedy are just awful. I live in Mill Crossing so I drive on Kennedy everyday & have to dodge them constantly. They are extremely bad between the rail road tracks & Galena. Can the city please check that area? Thank you!!
Finance Department 2020
• The City’s debt is rated
AA by both Fitch
Ratings and Standard
& Poor’s
• Enterprise Resource
Software (ERP)
Request for Proposals
took place in early
2019 to look at
options to replace the
City’s existing financial
software. Staff is
continuing to review
options for the city’s
software.
Fund balance percentage at end of Fiscal Year 20 was
47%, for an approximate total of $7.5m in the General
Fund.
Highlighted
Accomplishments At a Glance
The City was awarded the Certificate of Achievement for Excellence in Financial
Reporting by the Government Finance Officers Association (9th year in a row)
Certificate of Achievement for Excellence in Financial Reporting
Fund Balance
All functional departments –
Administration, Finance,
Police, Community
Development, Streets,
Library, Water & Sewer
Operations, Parks and
Recreation were all below
budget for the Fiscal Year
End 2020.
Below Budget
Credit Card Rebate
The City’s credit card rebate
program generated $20,875
in Fiscal Year 2020. Credit
card rebates have totaled
$98,625 since the program
began in FY 15.
Hi the pot holes on Kennedy are just awful. I live in Mill Crossing so I drive on Kennedy everyday & have to dodge them constantly. They are extremely bad between the rail road tracks & Galena. Can the city please check that area? Thank you!!
Finance Department 2020
By the Numbers
Municipal Aggregation Update
The City of Yorkville has partnered with Progressive Energy to reinstitute
the City’s municipal aggregation program, in which the City buys electricity
in bulk from an alternative supplier on behalf of residential and small
business customers in Yorkville. This particular program utilizeds renewable
energy sources, thus qualifying the City to be designated as an EPA “Green
Power Community,” in addition to receiving an annual contribution of
$72,000 from the winning supplier; all the while guaranteeing that
participants electricity rates would never exceed the rates paid by ComEd
customers.
Hi the pot holes on Kennedy are just awful. I live in Mill Crossing so I drive on Kennedy everyday & have to dodge them constantly. They are extremely bad between the rail road tracks & Galena. Can the city please check that area? Thank you!!
Parks and Recreation Department 2020
• 15 special events were hosted
including Drive-In Movie Nights,
4th of July, Scarecrow Walk and
the Yorkville Holiday
Celebration.
• Installed shelter, sidewalk and
benches at Raintree C
• Installed north of the dam River
Front Park Boat Launch Pad.
• Installed Caledonia Playground
• Installed Autumn Creek North
Playground
• Removed and Installed Purcell
Playground Replacement
• Removed and Installed Beecher
Playground Replacement
• Modified in-person preschool
program and athletic leagues.
• Meet & Greet character visits,
including Easter Bunny & Santa.
Due to COVID-19 the entire Parker’s Preschool Program was re-designed
to bring both in-person and virtual options to the Yorkville community.
Currently, 13 students are participating within the Virtual Preschool To Go
program, 33 within the In-Person Preschool and 11 students are In-Person
Ready Set Go. The Ready, Set Go program was moved to the Van Emmon
Activity Center to allow for proper social distancing and additional space.
Several other virutal programs were created in 2020 to entertain, engage
and educate our youth participants while staying at home.
Highlighted
Accomplishments
NEW! Virtual Space Race
Run COVID-19 right out of town and into a galaxy far far
away during Yorkville’s “May the Fourth be with You”
Virtual Space Race!
At a Glance
Youth Virtual Programming
NEW!
Virtual
Daddy/
Daughter
Dances
Hi the pot holes on Kennedy are just awful. I live in Mill Crossing so I drive on Kennedy everyday & have to dodge them constantly. They are extremely bad between the rail road tracks & Galena. Can the city please check that area? Thank you!!
Parks and Recreation Department 2020
v
Parks and Recreation
Programs
2017 2018 2019 2020
Parker’s Playtime Preschool
and Ready, Set, Go
Enrollment
100 103 104 57
Total Youth Athletic League
Participation
1,366 1,331 2206 1160
% of programs at minimum
registration capacity
77% 79% 76% 88%
Total Number of Special
Events
21 34 32 15
Number of Adults in Sports
Leagues
468 345 520 432
Total Program Participation 2,728 3,370 4,712 3,100
Number of Volunteer Hours 6,500 7,250 13,500 4,000
By the Numbers
Meals on Wheels: The Yorkville Parks and Recreation
Department assisted Senior Services with their Meals
on Wheels program.
Bristol Kendall Fire and Yorkville Police
Departments Community Neighborhood Parades.
The Yorkville Parks and Recreation Department
participated in the Bristol Kendall and Police
Departments’ Community Parades.
Worked with local restaurants in providing picnic
tables, port-a-lets, hand washing stations, etc. for
the businesses to offer outdoor dining.
Community Partnerships New Playground at Purcell Park!
Autumn Creek and Caledonia also had new
playground equipment installed this year!
Hi the pot holes on Kennedy are just awful. I live in Mill Crossing so I drive on Kennedy everyday & have to dodge them constantly. They are extremely bad between the rail road tracks & Galena. Can the city please check that area? Thank you!!
Police Department 2020
Battle of the Badge
• 3 new squad cars were
purchased
• 1 New Police Officer
was hired and trained
this year: Officer Alex
Jordon
• Officer Stacey Mott
and Part-Time Officer
Dale Arentsen retired.
• Two new Police
Department employees
were hired: Records
Clerk Nicole Collum
and Community
Service Officer Carter
Aktabowski
Shop with a Cop
BIRTHDAY PARADES
The Yorkville Police Department participated in 222 birthday parades
throughout the City. Due to COVID-19, families were not able to celebrate
like normal. The PD partnered with Bristol Kendall Fire Department and
conducted drive-by parades throughout the community!
Highlighted
Accomplishments
The Yorkville Police Department participated in
Shop with a Cop at the Yorkville Target. Due to the
COVID-19 the Officers were not able to shop with
the children. However, they were able to shop for
the children and deliver the gifts to them in person!
At a Glance
The police department partnered with the Bristol
Kendall Fire Department for the Battle of the Badge
blood drive.
Hi the pot holes on Kennedy are just awful. I live in Mill Crossing so I drive on Kennedy everyday & have to dodge them constantly. They are extremely bad between the rail road tracks & Galena. Can the city please check that area? Thank you!!
Police Department 2020
Citizens Police Academy
Department Training
Police Department Operations 2017 2018 2019 2020
Training Hours *6 new officers attended a 560-hour
basic law enforcement academy
2,457 2,180 3,331* 3,586
Number of Sworn Officers 30 full-time
5 part-time
26 full-time
3 part-time
31 full-time
3 part-time
29 full-time
2 Part-Time
Number of Calls for Service 11,952 10,201 13,626 12,449
Total Arrests 593 612 662 646
DUI Arrests 41 37 19 51
Patrol Miles Driven *March 11 – December 31 247,183 279,987 196,241* 269,879
Chief Jim Jensen was sworn in on August 13th.
Welcome to Yorkville!
By the Numbers
The Yorkville Police Department reinstituted a long
standing program, the Citizens Police Academy. This
is a 10-week program for residents of the City that
learn about police operations. The first CPA class
graduated in November of 2020.
The Yorkville Police Department is committed to maintaining well trained and professional police force
through quality and continual training and education. An annual department training plan was developed for
2020 which outlines training topics throughout the year. To date the Yorkville Police Department has
completed over 3,226 hours of training. Examples of the training provided in 2020 include:
Crisis Intervention Training Domestic Violence Training
School Resource Officer Training NIMS Training
Gang Enforcement Training Search & Seizure Training
ARIDE DUI Enforcement Mental Illness Training
Workplace/Sexual Harassment Training
Hi the pot holes on Kennedy are just awful. I live in Mill Crossing so I drive on Kennedy everyday & have to dodge them constantly. They are extremely bad between the rail road tracks & Galena. Can the city please check that area? Thank you!!
Public Works Department 2020
• 29 trees were purchased
to plant throughout the
city on parkways, parks,
and other city
properties.
• There were 204 new
meter installations in
2020.
• Received 1 Single Axle
Dump Truck and 1 One-
Ton Pick-Up Truck
• Ordered 2 Pick-up Trucks
• 18,000 gallons of brine
was used in winter
operations.
• Used 1,200 tons of salt
during the winter
season.
Highlighted
Accomplishments
Special Brush Pick-Up Due to Derecho
All Public Works employees spent 2 weeks picking up brush after a derecho came
through the City on August 10th. Additionally, street employees spent an extra 2
weeks on pick-up, for a total of 4 weeks of special brush pick-up.
At a Glance
Construction Projects
Road to Better Roads
• Expansion of Route 34
west is complete
• Expansion of Route 34
east is complete
• Planning for Route 47
north has begun and is
funded
• Planning for Route 71
expansion will be
completed in 2021
State Route
Construction
Over 5,200 lane miles of roadway were
salted and over 10,000 miles were driven
by our large dump trucks. If we were to
add in the mileage of all the pickup trucks
that plowed, our total would easily be over
20,000 miles driven last year while
completing snow removal operations.
Hi the pot holes on Kennedy are just awful. I live in Mill Crossing so I drive on Kennedy everyday & have to dodge them constantly. They are extremely bad between the rail road tracks & Galena. Can the city please check that area? Thank you!!
Public Works Department 2020
Public Works Operations 2017 2018 2019 2020
Lane Miles of Streets Swept 480 360 250 250
Miles of Right of Way Mowed 72 116 75 82
Gallons of Water Treated 563,178,000 620,123,000 592,829,200 634,646,700
Cubic Yards of Leaves Collected
through Public Works Collection
6,000 1,770 1,110 2,000
Lane Miles of Street resurfaced 4.7 6.0 2.17 2.35
Feet of Sewer Lines
Relined/Replaced
4,180 3,655 205 0
Miles of Cleaned Sewer Mains 18.9 19.6 3.6 13
Number of Cleaned Storm Sewers,
Inlets and Catch Basins
216 214 283 237
By the Numbers
Blackberry Creek North lift station was completely rebuilt and upgraded to a SCADA system. This lift
station was installed in 1995 and has been updated once to add a permanent generator. This lift
station is now completely modernized with new pumps, wiring, and a new SCADA system to monitor
and report any problems.
Five lift stations were upgraded to new SCADA systems to be able to monitor and report any
problems. These lift stations were at Fox Hill, River's Edge, Prestwick, Bruell St., and Raintree Village.
The old systems were outdated dialer systems that did not let us monitor the lift stations or record any
data.
The interior walls of the pumping area of the Countryside lift station were repainted this fall. The
previous coating system had failed and was peeling off the walls due to the corrosive environment.
Lift Station Projects
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tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Administration Committee #2
Tracking Number
ADM 2021-10
City Council Email Account Policy
City Council – February 23, 2021
ADM 02-17-21
Moved forward to City Council agenda.
ADM 2021-10
A verbal discussion will take place at the meeting.
Bart Olson Administration
Name Department
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #3
Tracking Number
CC 2021-03
FY 21 Budget Update
City Council – February 23, 2021
N/A
N/A
Discussion
Bart Olson Administration
Name Department
Page 1 of 29
Summary
A review of potential budget updates for the FY 21 budget, due to the COVID-19
pandemic and likely national recession.
Background
The City Council last discussed the FY 21 budget memo at the February 9th City Council
meeting. For ease of use, we have kept the structure and content of that memo and will add
commenting paragraphs below each bulletpoint with any updates.
Important concepts (new text only where update is noted)
1. What will be the size and length of the economic downturn? What will be the timing and
shape of the recovery?
a. April 23, 2020 Update – Here’s some article headlines and a chart on the
economic situation:
i. “US Weekly jobless claims hit 4.4 million, bringing 5-week total to more
than 26 million” – CNBC
ii. “Stocks fight for gains as small business relief overshadows job losses” –
Fox Business
b. May 7, 2020 Update – Wednesday’s unemployment filing report from the federal
government showed another ~3.2m in unemployment claims and around 33
million claims during the pandemic. The April jobs report is expected to be
released the morning of Friday, May 8th, and is expected to show the worst job
losses in any one month in American history and an unemployment rate of ~15%.
As a comparison, the worst unemployment rate during the Great Recession was
around 10%, when 7.5 million jobs were lost over the course of a year and a half,
and the worst unemployment rate estimate during the Great Depression was 25%.
c. June 10, 2020 Update – Originally the BLS reported that after declining by 20.7
million in April, non-farm payrolls increased by 2.5 million in May, causing
unemployment to fall from 14.7% to 13.3%. Initially this report was viewed
positively, as most economists had forecasted the national unemployment rate to
rise to 19% by the end of May. However, the BLS later disclosed that the jobs
report contained a misclassification error, that not only affected May, but April
and March as well. Revised projections put April unemployment at 19.7%,
Memorandum
To: City Council
From: Bart Olson, City Administrator
Rob Fredrickson, Finance Director
Date: February 18, 2021
Subject: FY 21 Budget Updates – Pandemic and Recession
Page 2 of 29
falling to around 16% in May. Moreover, the Federal Reserve continues to
anticipate a slow economic recovery, predicting unemployment to be at 9.3% at
the end of 2020, followed by a further decline to 6.5% by the end of 2021
(unemployment was 3.5% at the end of 2019).
d. July 23, 2020 Update – After adding 2.7 million jobs in May, employers added a
record 4.8 million jobs in June, as the national unemployment rate dipped to
11.1%. Closer to home, the state unemployment rate continues to track above the
national rate at 14.6%; down from its peak of 17.2% in April.
e. August 20, 2020 Update – The unemployment rate continued to decline in July,
finishing at 10.2%, as employers added 1.8 million jobs to their payrolls.
Supplemental weekly unemployment benefits in the amount of $600, funded by
the Federal government’s CARES program, expired at the end of July; as
Congress continues to debate the possibility of a second stimulus program.
f. September 17, 2020 Update – Unemployment fell from 10.2% in July to 8.4% in
August, which is the first time its been under 10% since March. Approximately
$1.4 million jobs were added in August, with widespread job gains reported in the
retail, business services, leisure & hospitality, education and health service
industries. Hiring was also bolstered by the federal government, with the Census
Bureau adding 238,000 temporary workers. Nonetheless, many economists
remain cautious when looking at the months ahead, stating that the U.S. economy
may not return to pre-pandemic levels until late 2022.
g. November 19, 2020 Update – Over the last couple months the national
unemployment rate has continued to fall, finishing at 7.9% in September and
decling further to 6.9% at the end of October. Nonetheless , this is still double the
February (i.e pre-pandemic) rate of 3.5%; as many economist continue to warn
that the economy needs widespread distribution of a vaccine before
unemployment levels return to historical norms.
2. Income tax filings have been delayed by the state from April to July. Late penalties are
being waived, giving people less incentive to file on time. This will delay the
observation of the economic downturn on state income tax payments, causing less
accurate LGDF estimates.
a. April 23, 2020 Update – LGDF estimates have not been created by the IML or
IGFOA, but the Governor’s Office of Management and Budget (GOMB) has
released their own estimates for impacts to state income taxes. While these
revenue estimates are not exactly correlated to the City’s share of state income
taxes, they are a good baseline. As of early April, the GOMB is anticipating a
6.9% decline in individual income taxes for their entire FY 20 budget estimates,
which ends June 30, 2020, and another 8.8% decline in individual income taxes
for the entire FY 21 budget estimate, which ends June 30, 2021. For those same
time periods, they anticipate corporate income taxes to decrease 12% and 17% off
their budget estimates. Our early staff estimate is that this could impact the City’s
FY 20 budget by $130,000 and the FY 21 budget by $120,000.
b. May 7, 2020 Update – IML released its LGDF estimates this week, anticipating a
15% decline over FY 20 actuals. Based on the GOMB estimate of around a 7%
decrease from my April 23rd update above, this is a further loss of around
Page 3 of 29
$160,000 in the general fund. A spreadsheet of City budget comparisons to the
IML estimate is attached to this memo.
c. May 21, 2020 Update – May’s allotment of income tax came in at $191,781 –
50% less than the last May’s allotment of $381,988. However, this is a bit
skewed, as last May’s allotment was unusually high due to the timing of receipts
by the State. Historically May income tax proceeds have been around $260,000;
which would put the current years decrease at ~26%, which is slightly better than
management’s expectations for May of a 29% reduction. Assuming a similar
decrease in proceeds for the June allotment, income taxes would finish FY 20
around $1.836M (6.6% decrease from FY 19 amounts); which is ~$70,000 less
than management’s assumption of $1.905M based upon IML projections.
d. June 10, 2020 Update – June’s allotment of income tax came in at $118,791,
which is essentially even with last June’s allotment of $119,293. Income tax
receipts will finish FY 20 at approximately $1.87M, which is a 5% decrease in
comparison to last year; but $34,000 better than what was projected last month.
The City had been estimating a per capita income tax revenue of $85, based on
GOMB estimates and early IML income tax narratives for FY 21, but these most
recent figures have caused IML to issue a FY 21 per capita estimate of $97. If
$97 per capita comes to fruition in FY 21, that would match the FY 20 actual
figures (i.e. revenues are flat). Finally, it appears that the income tax payment
extensions have had minimal impact on income tax revenues.
e. July 23, 2020 Update – July’s income tax proceeds totaled $188,635, which is
about 6% higher than the prior year’s allotment of $178,400. Thus far income tax
proceeds have continued to defy earlier GOMB estimates, which were
anticipating a ~7% decline for FY 21. As mentioned last month, the IML
currently has income tax pegged at $97 per capita. Assuming this prediction
holds, the City’s income tax would total around $1.85M for FY 21, which would
be similar to FY 20 totals, but approximately $50,000 under FY 21 budget
amounts.
f. August 20, 2020 Update – August income tax proceeds, which totaled $257,905,
more than double in comparison to the amount received in the prior year
($127,883 - August 2019); ostensibly due to the extension of the State tax filing
deadline to July 15th. This year-over-year increase of ~$130,000 helps offset the
sharp decrease experienced in May, when income tax proceeds declined by
~$190,000. The IML estimate remains at $97 per capita for FY 21 – which would
equate to an annualized amount of $1.85M for the City. Assuming the IML
estimate comes to fruition, FY 21 income taxes would be ~$50,000 below the
budgeted amount of $1.897M; but $100,000 better than our current projection for
FY 21 of $1.75M (this worse case figure assumes that the referendum this
November authorizing a graduated State income tax rate fails and results in a
further cuts to the LGDF, which would result in a year-over-year decrease of
6.5%).
g. September 17, 2020 Update – September’s allotment of income tax came in at
$146,132, which is 29% higher than last September’s amount of $113,183. Once
again, this increase, at least in part, is presumably tied to the State’s decision to
defer the income tax deadline to July 15th. While income tax has started off FY
Page 4 of 29
21 very strong, IML estimates are showing an expected long-term decline in this
revenue stream.
h. October 22, 2020 Update - October income tax proceeds totaled $211,612, which
was a 4.8% increase over the amount received in the prior year ($201,938 –
October 2019). The IML estimate, currently at $98 per capita for FY 21 (which
would equate to an annualized amount of $1.86M for the City – which is roughly
$40,000 under the budget amount of $1.9M), is expected to be revised downward
later this month. In addition, the fate of the graduated State income tax
referendum will be determined by voters in less than two weeks, which may result
in further cuts to the LGDF should it fail.
i. November 5, 2020 update – As mentioned at the October 27th City Council
meeting, the IML revised its income tax estimates for FY 21 to $105 per capita,
which is unexpectedly far greater than their prior estimates of $98 per capita (and
where the City currently estimates). Since the meeting, the progressive income
tax referendum has failed, with the Governor vowing to look at large cuts in state
government services and revenue sharing (including, presumably, LGDF) before
pivoting to a likely across the board flat-income tax increase. It is not known how
exactly the state will address its budget shortfall, especially given the unlikelihood
of an immediate federal package to address revenue shortfalls for state and local
governments. During last year’s budget address, the Governor did propose that if
the income tax referendum fails, municipalities would see a 5 percentage point
decrease in LGDF revenues. However, that decrease would have to be agreed
upon by the legislature, and its proposal came before the pandemic.
j. November 19, 2020 update – November’s allotment of income tax came in at
$142,988, which is 8.5% higher than last November’s amount of $131,796. Thus
far in FY 21, income tax proceeds have remained resilient despite the pandemic;
whether or not this continues remains to be seen, as unemployment is expected to
rise as the State implements various mitigating efforts to combat the spread of
COVID-19. In addition, there is a strong likelihood that the State will make
further cuts to the LGDF, due to the failure of the progressive income tax
referendum earlier this month.
k. January 7, 2021 update – December’s allotment of income tax came in at
$126,592, which is slightly higher than last December’s amount of $124,542
(+1.7%). Over the last 12-months, income tax is up about 2%; although
uncertainty remains regarding future cuts to the LGDF as the State begins its FY
22 budget process.
l. January 21, 2021 Update – Income tax proceeds for January were quite robust,
coming in at $201,687 – which is a 16% increase over last January’s amount of
$174,077. As mentioned previously, income tax is up 2.6% over the last 12-
months, although uncertainty remains regarding future cuts to the LGDF.
m. February 18, 2021 Update – February income tax proceeds dramatically
exceeded the prior year by 19%, coming in at $213,229 in comparison to
$179,347 from the year prior. The IML’s most recent estimate pegs income tax at
$110.70 per capita, which would generate revenues of $2.105M (exceeding the
FY 21 budgeted amount of $1.897M by over $200,000). Despite this positive
news, further cuts to the LGDF by the States may be forthcoming in the upcoming
Page 5 of 29
fiscal year. Yesterday the Governor announced that his proposed budget would
cut the LGDF by 10%, which would be a $152 million reduction for
municipalities and counties statewide according to the IML. Conversely, the
Governor is also proposing to close certain corporate tax loopholes, which his
office believes will increase statewide LGDF disbursements by $228 million.
Staff is currently contemplating how these proposed LGDF cuts/revisions will
impact Yorkville, as this topic will be discussed further as part of the FY 22
budget process.
3. Sales tax submittals to the state by bars and restaurants is being deferred in timing and
amount. Certain bars and restaurants may now pay only a portion of their obligation of
state sales tax for February, March, and April consumer sales through August 2020.
a. May 7, 2020 Update – The March state sales tax report was released on May 7,
2020. This March report covers February consumer sales, which were generally
pre-pandemic, but this is the first period where bars and restaurants could defer
their payment of sales taxes to the state. The February consumer sales were much
higher than the City expected, even in a normal budget. The February 2020
consumer sales tax amounts were 9% higher than the February 2019 consumer
sales tax amounts. We have not been able to verify this theory with business-
level sales tax data, but it appears almost no businesses chose to defer their sales
tax payments to the state.
b. June 10, 2020 Update - The April state sales tax report was released on June 4,
2020. This April report covered March consumer sales, which was the first month
impacted by the pandemic, as the Governor’s shelter in place order went into
effect on March 20th. Despite the temporary closure of all businesses deemed
“non-essential” and the suspension of dining room service for restaurants, sales
tax proceeds came in slightly higher than last year ($255,881 for June 2020 vs.
$254,112 in June 2019). Sales tax is expected to finish at ~$3.22M for FY 20,
which is better than the approved budget and better than our own internal
estimates. It appears that the option to defer payments has not impacted our sales
tax figures.
c. July 9, 2020 Update - The May state sales tax report was released on July 9, 2020.
This May report covered April consumer sales, which was the first full month
impacted by the pandemic, as the Governor’s shelter in place order, which
initially went into effect on March 20th, was extended through April 30th. Despite
the continued closure of all businesses deemed “non-essential” and the suspension
of dining room service for restaurants, sales tax proceeds came in only marginally
lower (0.77%) than last year ($257,366 for July 2020 vs. $259,358 in July 2019).
Based on sales tax trends over the last two months, management has revised its
FY 21 sales tax projections to around $3 million, which is about a 7% decline
from the FY 20 actual amount of ~$3.22M (unaudited). As stated last month, it
appears that the option to defer payments has not had any material impact on our
sales tax figures. Despite the resilience of municipal sales taxes, Non-Home
Rule (NHR) taxes have not fared nearly as well. After declining year-over-year
by 6% last month, July’s allotment for NHR sales taxes came in at 87% of last
year’s amount. Ostensibly the reason for this decline is that most consumers are
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purchasing items that are exempt from NHR sales taxes (i.e. food, drug, medical
appliances, etc.). Current FY 21 projections put NHR Sales at ~$2.08M, which is
decline of approximately 14% in comparison to the FY 20 amount of $2.41M
(unaudited).
d. August 6, 2020 Update – The June state sales tax report was released on August
6th. This June report covered May consumer sales, which was the second full
month impacted by the pandemic, as the Governor’s orders were extended
through the end of May and the state spent all of the month in phase 2 of the
Restore Illinois plan. Despite the continued closure of all businesses deemed non-
essential and the suspension of indoor dining service, sales tax proceeds came in
flat (0.12% growth) compared to last year. As mentioned in the July 9th update
above, we have revised our FY 21 regular sales tax estimate to $3 million, and
this June state sales tax report amount is slightly better than our model would
expect (i.e. evidence supporting that FY 21 regular sales tax could be higher than
$3 million). However, non-home rule sales taxes are down 20% year over year,
which indicates non-essential purchases are being delayed by consumers. Further,
this phenomenon is being observed in municipalities across the region. We will
be monitoring these figures going forward for further changes to the FY 21 non-
home rule sales tax figures.
e. September 17, 2020 Update - The July state sales tax report was released on
September 3rd. This July report covered June consumer sales, which was first full
month in which the entire State entered Phase 3 of the Restore Illinois Plan, which
allowed bars and restaurants to resume operations for outdoor seating. Sales tax
proceeds came in at $315,479, which is a 11% increase over the September 2019
allotment and the single highest monthly allotment in the City’s history. Initially,
staff believed that this increase was due to online retailers collecting local sales
taxes earlier that the July 1st deadline, which would have shown up as an increase
in sales taxes and a corresponding decrease in local use taxes. Happily, this
initially theory has proven to be inaccurate, as September local use tax proceeds
increased by 40% (more on this later on in the memo). A more likely explanation
for our relatively good performance on sales taxes and our very good performance
on use taxes is that more residents in the region are spending money at Yorkville
stores (the majority of our sales taxes), Yorkville residents are spending more
money online than ever before (a minority of our sales taxes) and Illinois
residents are spending more money online than ever before (majority of use
taxes). NHR Sales taxes also performed well, coming in at $216,778, which is
only a ~1% decline from the previous year; compared to a 13% year-over-year
decline last month.
f. October 8, 2020 Update - The August state sales tax report was released on
October 6th. This August report covered July consumer sales, which was first full
month that certain on-line retailers were required to collect both state and locally
imposed Retailer’s Occupation Tax (ROT, aka sales taxes); for those retailers who
either met a threshold of 200 transactions annually or receive $100,000 in annual
gross receipts. October municipal sales tax proceeds came in at $299,313, which
is a 5% increase over the prior year’s allotment. With the new sales tax sourcing
rules now in effect, we should start to see local use tax proceeds begin to decline
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starting this month. However, this reduction should be more than offset by
increases in municipal sales tax. As for non-home rule (NHR) sales tax, staff
would like to correct the amount of NHR sales tax reported last month (section e
above). September NHR sales came in at $245,462, which was a 11% increase
over the prior year’s amount of $221,795. Similar to last month’s increase in
municipal sales tax, the increase in NHR sales was ostensibly due to more
residents in the region spending money at Yorkville stores. For October, NHR
sales tax proceeds totaled $292,232 (gross), which is a 5% increase over last
October’s amount of $218,207. Looking ahead into next year, sales tax sourcing
laws will change again effective January 1st, as on-line retailers will be further
required to collect non-home rule sale tax, which should result in a substantial
increase (albeit undetermined) in NHR sales tax proceeds starting in April 2021.
g. November 5, 2020 Update – At time of creation of this memo, the November
sales tax report has not been released from the state. Since the October 27th City
Council meeting, staff was able to complete the manual data entry of sales tax
performance pre- and post-pandemic from a variety of Illinois municipalities. As
seen within the spreadsheet, Yorkville sales taxes were doing relatively well pre-
pandemic, and has weathered the post-pandemic months. Pre-pandemic,
Yorkville was seeing average growth year-over-year in the 3% to 8% range, and
post pandemic is seeing anywhere from a 5% loss to 3% growth. This is
compared to a pre-pandemic average growth range of 3.5% to 4% and a post-
pandemic impact of a 10% to 15% loss.
h. November 19, 2020 Update - The September state sales tax report was released on
November 5th. November municipal sales tax proceeds came in at $298,588,
which is an 8% increase over the prior year’s allotment. This September report
covered August consumer sales, which is ostensibly the second full month that
certain on-line retailers were required to collect both state and locally imposed
Retailer’s Occupation Tax (ROT, aka sales taxes); however, based on the
proceeds received from local use taxes, it appears that this transition has yet to
occur. Once the new sales tax sourcing rules go into effect, we should start to see
local use tax proceeds begin to decline; however, this reduction should be more
than offset by increases in municipal sales tax. Keeping in line with the last
several months, NHR sales tax continued to mirror the increase in municipal sales
tax, coming in 8% higher than the previous November. NHR sales tax proceeds
totaled $231,739 (gross) in the current month, compared to last November’s
amount of $214,424.
i. January 7, 2021 Update - The October state sales tax report was released on
December 9th. December municipal sales tax proceeds came in at $312,925,
which is an 16% increase over the prior year’s allotment, and only ~$2,600 less
than the City’s all-time monthly high of $315,479 received last September (see
section 4e. above). Based on December local use tax figures (which increased
29% from last December), the bulk of the sales tax increase would seem to be
attributable to the resiliency on the local economy; as the State’s reclassification
of taxes generated from on-line transactions, from local use to municipal sales,
appears to still be in process. Gross NHR sales for December came in at
$232,535, which is 12.3% higher than the previous year.
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j. February 4, 2021 Update - The November state sales tax report was released on
February 4th. February municipal sales tax proceeds came in at $288,278, which
is a 10% increase over the prior year’s allotment of $262,660. Assuming recent
trends hold, aggregate sales tax figures should increase north of 6%, due to the
stability of the local economy, which has been further bolstered by the State’s
reclassification of taxes generated from on-line transactions from local use to
municipal sales. After initially lagging behind prior year amounts early in FY 21,
NHR sales tax proceeds have increased dramatically since September (June
consumer sales), averaging year over year growth of approximately 9%. This
trend continued into the current month, with gross NHR sales tax proceeds
coming in at $218,970 – a 8% increase over February 2020 amounts. In a similar
vein to municipal sales, if current trends hold for NHR sales, we can expect an
aggregate increase somewhere in the neighborhood of 5% to 6% in comparison to
FY 20.
4. One report that miles driven in the Chicagoland region after the stay-at-home order was
issued is 67% less miles than normal. Since MFT is based on a per gallon flat rate, the
relationship between miles driven and gas taxes received by the City should be linear, i.e.
67% less.
a. May 21, 2020 Update - MFT proceeds came in better than expected at $33,790, a
decrease of approximately 20% from the prior year. MFT finished FY 20 at
$466,091 ($24.50 per capita), which is ~3.5% less than FY 19 amounts; but is in-
line with IML’s per capita projection of $24.30 ($462,235). MFT Transportation
Renewal Fund (TRF) proceeds, which are funded by the recent increase in State
motor fuel taxes, came in at $235,852 ($12.40 per capita) for FY 20. TRF
proceeds finished higher than IML projected amounts ($11.45 per capita) by over
$18,000.
b. June 4, 2020 Update – In late May the City received its first of six Rebuild Illinois
allotments, which is a new program administered by IDOT and funded by State
bond proceeds. This first distribution totaled $208,937, with another distribution
expected later on this fiscal year. Subsequent distributions are expected in FY 22
and FY 23, for a grand total of $1,253,625. Due to the uncertainty surrounding
the distribution of payments during the FY 21 budget process, a nominal amount
of $5,000 in revenue was included in the budget for the Rebuild Illinois program.
Assuming the anticipated payment streams come to fruition, it will help to offset
any potential MFT revenue declines; thus, allowing the City to maintain relatively
stable funding for RTBR and other MFT related capital programs.
c. July 23, 2020 Update – MFT proceeds declined by ~25% in comparison to July of
2019, as presumably fewer people are traveling, for both work and leisure, due to
the ongoing pandemic. July MFT was worse than expected, as the current IML
target for FY 21 is $20 per capita (~$380,000 annualized), which is an 18%
decrease from FY 20 totals. MFT TRF proceeds (which are tracked as a
percentage of regular MFT amounts) came in at $19,700 in July, which is equal to
75% of the regular MFT proceeds received.
d. August 20, 2020 Update – Once again MFT proceeds declined by 25% in
comparison to last August ($43,968), coming in at $32,706. After a slight year-
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over-year increase of 2% in April, MFT proceeds have declined by an average of
~25% over the last four months; presumably as large segments of the workforce
continue to work remotely. MFT TRF proceeds totaled $23,536 in August, which
is equal to 72% of the regular MFT allotment for the month.
e. September 17, 2020 Update – MFT proceeds rebounded sharply in September,
coming in at $38,892, which is 11% higher than last September’s allotment of
$34,911; as ostensibly more people resume their daily travel routines. This is the
first time MFT has posted a year-over-year gain since April, which represented
February (pre-pandemic) motor fuel sales. MFT TRF proceeds totaled $26,736 in
September, which is equal to 69% of the regular MFT allotment for the month.
f. October 22, 2020 Update – After increasing by over 11% last month, motor fuel
tax proceeds fell by ~12% in October, coming in at $35,398 (v. $40,152 in Oct
2019). MFT TRF proceeds totaled $25,562 in October, which is equal to 72% of
the regular MFT allotment for the month.
g. November 19, 2020 Update – After declining by 12% in October, MFT proceeds
improved in November, down only ~5% to come in at $35,495 (v. $37,357 in
November 2019). Over the last six months year-over-year MFT proceeds have
declined by an average of approximately 15%, as more and more people continue
to work remotely because of the pandemic. TRF proceeds came in right on
average at $24,655 – which is ~70% of MFT proceeds.
h. January 7, 2021 Update – In comparison to last December, MFT proceeds
declined by about 17%, coming in at $35,374 (v. $42,716 in December 2019).
However, MFT revenues do appear to be stabilizing, as proceeds have been
consistently tracking right around $35,000 over the last three months. The IML’s
most recent estimates (Nov 2020) have MFT finishing at $20.50 per capita for FY
21– which would yield tax proceeds of ~$390,000 – which is approximately
$80,000 under the City’s budgeted amount of $472,697. However, a majority of
this estimated budget shortfall would be offset by MFT High Growth proceeds,
which have exceeded budgeted amounts by ~$70,000 ($11,000 budgeted v.
$79,463 actual). On a percentage of MFT basis, TRF proceeds came in right on
average at $25,395 – which is ~70% of MFT proceeds.
i. February 18, 2021 Update – After lagging behind January’s year-over year
totals by almost 40% ($38,699 v. $56,605 in January 2020), February MFT
proceeds declined only by about 8%, coming in at $30,588 (v. $33,142 in
February 2020); ostensibly due to increased travel during the holiday season, as
February MFT disbursement are comprised of December MFT sales. On a
percentage of MFT basis, TRF proceeds followed a similar pattern, coming in
below the historical average (~70%) at $24,447 (63%) in January, only to exceed
the average by 10% in February to finish at $24,454.
5. The City’s utility bills (water, sewer, sanitary district, garbage, and road infrastructure
fee) were due on April 6th for usage that occurred in December and January. The City
staff was monitoring payment counts and amounts received and can report that neither
figure was outside of normal expectations. The “late” bills are due April 20th, and staff
will monitor whether those figures are outside expectations. The next full utility bill
cycle will cause bills to be due June 5th.
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a. April 23, 2020 Update – The April 20th late bill payment deadline was within
normal expectations.
b. June 10, 2020 Update – The June 5th due date for the April utility bills was within
normal expectations. Direct deposit amounts for City utility bills have remained
steady at around $250,000 per billing cycle.
c. August 6, 2020 Update – The August 5th due date for the June utility bills was
within normal expectations. We do not have more late payments than normal, but
we have a small group of accounts with higher balances than normal since
shutoffs have not been conducted. We are working with these households
proactively.
d. October 8, 2020 Update – Staff is preparing to conduct water shut offs, starting on
October 21st, for accounts with an outstanding balance of $500 or more. Staff
continues to proactively work with these delinquent accounts, which total ~65, in
order to avoid an interruption in service.
6. A number of the City’s capital funds are dependent upon impact fees. Fortunately, the
City has been extremely conservative in new housing start estimates and does not depend
on these revenues for ongoing operational expenditures. The Mayor and staff have been
polling local and national home builders and all remain optimistic for the construction
season.
a. August 6, 2020 Update – New housing starts in 2020 stand at 118 as of today,
which is a 17% increase over the 2019 year-to-date figure of 101. This year-over-
year increase is driven primarily by the construction of new townhomes in the
Raintree Village subdivision, as single-family housing is only up 92 in 2020
compared to 91 in 2019. However, the City currently has an additional 59 new
housing starts applied for that will be issued in the next few weeks, which will
drive that year-over-year increase much higher.
b. October 8, 2020 Update – New housing starts in 2020 stand at 224 as of today,
which is an 88% increase over the 2019 year-to-date figure of 119; with the bulk
of activity taking place in the Grande Reserve (64), Kendall Marketplace (35),
Prestwick Ashley Point (19) and Raintree Village (84) subdivisions.
c. January 7, 2021 Update – New housing starts for calendar year 2020 finished at
317, which is an 78% increase over last year’s total of 178; with the bulk of
activity taking place in the Grande Reserve (83), Kendall Marketplace (54),
Prestwick Ashley Point (35) and Raintree Village (110) subdivisions.
7. The State of Illinois is one of the least financially prepared states for a major recession or
depression. The State has already begun sweeping different funds and delaying payments
to non-health and non-medical organizations. Members of both political parties in Illinois
in the past have discussed slashing state revenue sharing with municipalities. While no
specific proposal is on the table at this time, one could easily imagine a scenario where
municipal-related state funds are swept, and state revenue sharing is significantly
reduced.
a. April 23, 2020 Update – The state has moved funds around within their own
budget but has not yet signaled any impact to revenue streams shared with
municipalities.
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8. The City’s cash position and cash flow, even in extreme circumstances and with no
affirmative action by the City is ok through 2020. The City’s cash position and cash
flow, in extreme circumstances and with no affirmative action by the City will enter crisis
territory in mid-2021 before being untenable by the end of 2021. The City’s valley of
cashflow will occur in December 2020 and December 2021, when most of the City’s
bond payments are made.
Important Dates (new text only where update is noted)
9. When the curve is flattened
10. When different sectors of the economy are able to restart
a. May 7, 2020 Update – The Governor’s stay at home order has been extended
through the end of May, and his reopening plan illustrates months before a return
to economic normalcy. There has been widespread push back from the business
community on this plan, and it remains to be seen whether it will change as a
result of data or pressure from the public.
b. June 10, 2020 Update – Beginning on June 1st the State entered phase three of the
Governor’s reopening plan. “Non-essential businesses” have been allowed to
reopen (with certain safety restrictions) and restaurants have been allowed to
expand their services beyond delivery, pick-up and drive-thru, to include open
outdoor seating. Our region is currently on track to move to Phase 4 of the plan
on June 26th, which will allow all outdoor recreation, indoor dining with capacity
limits, and other expanded measures.
c. July 23, 2020 Update – On July 15th the Governor announced a new mitigation
plan that modifies the existing “Restore Illinois” plan aimed at preventing another
COVID-19 surge in Illinois. Initially the State was divided into four regions, that
would each progress through five stages of reopening, each with fewer restrictions
as COVID-19 cases subsided. Under the Governor’s revised plan the State has
been divided into 11 smaller regions, which will enable the state to act in a more
decisive, targeted way in addressing COVID-19 hotspots without reacting more
broadly than circumstances require by imposing blanket restrictions across large
geographic areas or moving entire regions back to an earlier phase. Kendall
County has now been moved out of the Chicagoland region, and is in a region
with the counties to our south and west – all the way to the Iowa border.
d. August 6, 2020 – Kendall County’s positive test rate has been on the rise in the
past few days and sat at 6.8% on July 31, with the Governor specifically calling
out our region and multiple counties within our health region. The Governor’s
planned action for regions and counties that are seeing poor testing data (i.e. days
of above 8% positive tests) includes closure of indoor dining, non-essential
businesses, and other similar actions.
Page 12 of 29
11. Early May 2020 – when the sales tax monthly report for February consumer sales will be
released, and when the sales tax reporting deferral will be seen.
a. May 7, 2020 Update – As noted above, there is no evidence of impact from sales
tax reporting deferrals on the sales tax amounts received.
b. June 10, 2020 Update - The impact from sales tax reporting deferrals on the actual
amount of sales taxes received remains negligible. Since the sales tax deferral
went into effect last month, less than 1% of the average monthly totals have been
deferred.
12. Mid May 2020 – when the MFT monthly report for March consumer sales will be
released.
a. May 21, 2020 Update – As noted in section 4(a) above, MFT proceeds came in
better than expected at $33,790, a decrease of approximately 20% from the prior
year.
13. Early June 2020 – when the sales tax monthly report for March consumer sales will be
released from the state, and the first with potentially lower sales and reporting deferrals.
a. June 10, 2020 Update – As noted in section 3(b) above, sales tax will end FY 20
right around $3.22M, which is $70,000 higher than initially budgeted and a 5%
increase in comparison with the previous fiscal year. June’s allotment for Non-
Home Rule (NHR) sales taxes came in at 94% of last year’s amount. FY 20 totals
for NHR Sales will be ~2.41M, which is 2% higher than FY 19 amounts.
14. Early July 2020 – when the sales tax monthly report for April consumer sales will be
released from the state.
a. July 9, 2020 Update – As noted in section 3(c) above, sales tax proceeds,
representing April consumer sales, only marginally declined from the previous
July. July’s allotment for Non-Home Rule (NHR) sales taxes came in at 87%
of last year’s amount, which seems to be indicative of consumer buying habits
during the pandemic.
15. July 1, 2020 – when the first, partial online sales tax methodology change goes into effect
statewide, resulting in modest (relative) sales tax revenue increases for municipalities.
16. July 2020 – when income taxes are due to the state.
a. July 9, 2020 Update – The full impact of the extended income tax deadline
will not be known until September/October, due to the three-month lag
between taxes being remitted and received from the state.
b. As noted above in Section 2(f), August income tax proceeds increased two-
fold over the prior year, presumable due to the timing of payments related to
the extension of the State income tax filing deadline.
c. As noted above, September income tax proceeds posted a year-over-year gain
of 29%, once again presumable due to the timing of payments related to the
extension of the State income tax filing deadline.
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17. August 2020 – no action has been taken by Kendall County to implement this date yet,
but the current discussion for property tax payment dates would push the first payment
out to August 2020.
a. Despite the County not assessing a penalty until after August 15th (for those
individuals approved for a COVID-19 waiver), City corporate property tax
proceeds remain in line with 2019 amounts, totaling $1.74 M through July.
18. September 2020 – when the first sales tax monthly report will be released that could
possibly the first sales tax monthly report with no deferrals.
a. Despite our initial concern, the deferral of sales tax had no material impact on the
City’s sales tax proceeds, as total deferrals were less than $10,000 in the
aggregate.
19. November 2020 – state referendum on progressive income tax
a. November 5, 2020 update - As mentioned above within the high-level narrative of
income taxes, the referendum failed. The Governor has vowed to look at large
cuts in state government services and revenue sharing (including, presumably,
LGDF) before pivoting to a likely across the board flat-income tax increase. It is
not known how exactly the state will address its budget shortfall, especially given
the unlikelihood of an immediate federal package to address revenue shortfalls for
state and local governments. During last year’s budget address, the Governor did
propose that if the income tax referendum fails, municipalities would see a 5%-
point decrease in LGDF revenues. However, that decrease would have to be
agreed upon by the legislature, and its proposal came before the pandemic.
20. December 2020 – large bond payments are due, representing a valley of cashflow.
a. November 5th update - With the FYE 20 CAFR completed and the City’s financial
position having improved again, staff has no concern about the December 2020
payments and cashflow, even with the purchase of the 651 Prairie Pointe building.
21. January 1, 2021 – when the second, full online sales tax methodology change goes into
effect statewide, resulting in potentially significant (relative) sales tax revenue increases
for municipalities.
22. February 2021 – when abatement ordinances on alternate revenue bonds are due to the
County.
23. December 2021 – large bond payments are due, representing a valley for cashflow.
Page 14 of 29
Revenues – Summary (all old text, no updates)
The primary concerns of the ongoing situation are explained in greater detail below; but
for the most part, can be summarized as follows:
- the State cutting or delaying various tax remittances
- the County delaying property tax distributions and the impact of a potential recession
on the local real estate market
- delays and non-payments of various utility billing charges
- limited investment opportunities in a low interest rate environment
- the impact on the building and development community should a prolonged recession
occur
- the duration of social distancing, as many revenue streams are dependent upon people
freely engaging in various activities in a public setting
Revenues - Highest concern (new text only where update is noted)
24. Municipal and NHR Sales Tax – account for approximately one-third of all General Fund
revenues and can be highly volatile. Restaurants and bars generate ~14% of all
municipal sales tax receipts. Could see potential losses from proposed FY 21 amounts of
over $750,000, based on current anecdotal sales information and the stay-at-home order
being issued through the end of April.
a. April 23, 2020 Update – While the stay at home order has not been extended past
April 30th, recent comments by the Governor and Mayor of Chicago, as well as
modeling for the COVID-19 case count, seems to indicate that widespread
impacts to public gatherings will occur for several weeks, if not months. The staff
has updated the FY 21 sales tax estimates, and now expects to see a decrease of
more than $1,000,000 in regular and non-home rule sales taxes.
b. May 7, 2020 Update – The stay at home order has been extended through May,
and the Governor’s reopening plan makes it seem that widespread retail and
restaurant impacts will occur through the Summer. As noted above, the February
consumer sales tax / March state receipts report was released on May 7, 2020 and
the 2020 figures were 9% higher than the 2019 figures for the same month. At
least in the run up to the pandemic, no sales tax downturn was observed.
c. June 10, 2020 Update – The stay at home order has been lifted as of June 1st, as
the State enters phase 3 of the reopening plan. As noted above, the March
consumer sales tax / April state receipts report, which is the first month impacted
by the Governor’s Shelter in Place order was released on June 4, 2020 and the
2020 figures were nominally higher than the 2019 figures for the same month.
Thus far, sales tax has remained resilient, as staff speculates that the decrease in
sales tax proceeds from “non-essential businesses” and restaurants has been offset
by the increased demand brought on by the pandemic for food and other
consumer goods.
d. July 9, 2020 Update – On Friday, June 26th the State entered phase 4 of the
reopening plan, which now allows “non-essential” business to open and
restaurants to resume indoor dining, albeit with restrictions. As noted above, the
April consumer sales tax / May state receipts report, which is the first full month
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impacted by the Governor’s Shelter in Place order, showed that the 2020 figures
were nominally lower than the 2019 figures for the same month. Thus far, sales
tax has remained resilient, as staff speculates that the decrease in sales tax
proceeds from “non-essential businesses” and restaurants has been offset by the
increased demand brought on by the pandemic for food and other consumer
goods. Conversely, NHR sales are beginning to lag, presumably because the
items consumers are buying are exempt.
e. August 6, 2020 Update – As mentioned in the July 9th update and further above in
this memo, the non-home rule sales tax for the June state report is down 20%
year-over-year, giving further evidence to the observation of consumers spending
more on essential goods than non-essential goods.
f. September 17, 2020 Update – As mentioned above, sales taxes have remained
resilient thus far in FY 21, either matching or exceeding prior year amounts.
g. October 8, 2020 Update - As mentioned above, sales taxes have remained fairly
resilient throughout the pandemic thus far, with an average increase of around 4%
over the last six months. After increasing by 11% last month, NHR sales
increased by 5% in October, which is a positive indicator that area residents are
beginning to make more general merchandise purchases, in addition to food and
other household goods.
h. November 5, 2020 Update – At time of creation of this memo, the November
sales tax report has not been released from the state. Since the October 27th City
Council meeting, staff was able to complete the manual data entry of sales tax
performance pre- and post-pandemic from a variety of Illinois municipalities. As
seen within the spreadsheet, Yorkville sales taxes were doing relatively well pre-
pandemic, and has weathered the post-pandemic months. Pre-pandemic,
Yorkville was seeing average growth year-over-year in the 3% to 8% range, and
post pandemic is seeing anywhere from a 5% loss to 3% growth. This is
compared to a pre-pandemic average growth range of 3.5% to 4% and a post-
pandemic impact of a 10% to 15% loss.
i. November 19, 2020 Update – As referenced above, November municipal sales tax
proceeds came in at $298,588, which is up 8% over the prior year. So far,
municipal sales tax has remained quite resilient throughout the pandemic,
averaging year-over-year increases of about 4% over the last six months. As it
has for the previous two months, NHR sales tax continued to mirror the increase
in municipal sales tax, also coming in at 8% higher than the previous November.
Since the September (June consumer sales) allotment, gross NHR sales have been
averaging year-over-year increase of ~8%.
j. January 7, 2021 Update – As mentioned above, December municipal sales tax
proceeds came in at $312,925, which is up 16% over the prior year and the second
highest allotment in the City’s history. In aggregate, municipal sales tax is up by
about 7% in comparison to calendar year 2019. NHR sales tax continues to trend
with municipal sales tax increases, coming in at 12% higher than the previous
December.
k. February 4, 2021 Update – As noted above, February municipal sales tax
proceeds came in at $288,278, which is up 10% over the prior year. In aggregate,
municipal sales tax remains up by about 7% over the last twelve calendar months
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and should exceed the budgeted amount of $2.84M by over $100,000. NHR sales
tax continues to trend with municipal sales tax increases, coming in at 8% higher
than the previous February, and is currently projected to exceed budgeted
amounts ($2.493 M budgeted) by more than $50,000.
Revenues - High concern (new text only where noted)
25. Income Tax – could possibly decline by $200,000 or more due to sharp increases in
unemployment levels and lower corporate profits should a recession occur. The State is
also likely to either cut or delay payments, due to their own budgetary issues.
a. May 7, 2020 Update – As mentioned earlier in the memo, the IML released
their revenue estimates, expecting a 15% decrease in income tax revenues
from FY 20 actuals. This is a loss of $300k between FY 20 and FY 21. As of
April 28th, the City was assuming a loss of only ~$140k between FY 20 and
FY 21, which means the income tax picture has become ~$160k worse than
we expected.
b. June 10, 2020 Update – As mentioned above, June’s allotment of income tax
came in at $118,791, which is essentially even with last June’s allotment of
$119,293. Income tax receipts will finish FY 20 at approximately $1.87M,
which is a 5% decrease in comparison to last year. IML has revised its FY 21
per capita estimate to $97. If $97 per capita comes to fruition, it would match
the FY 20 actual figures (i.e. revenues are flat).
c. July 23, 2020 Update – As mentioned previously July’s income tax proceeds
totaled $188,635, which is about 6% higher than the prior year’s allotment of
$178,400. The IML currently has income tax pegged at $97 per capita, which
would put the City’s total income tax around $1.85M for FY 21.
d. August 20, 2020 Update – As referenced above, August’s income tax
proceeds totaled $257,905, which is more than twice the amount of the prior
year’s allotment of $127,883.
e. September 17, 2020 Update – As mentioned above, September’s income tax
proceeds were $146,132, which is a 29% increase over last September’s
amount of $113,183.
f. October 22, 2020 Update - As referenced above, October ’s income tax
proceeds were $211,612, which was a 4.8% increase over the prior year’s
amount of $201,938.
g. November 5, 2020 update – As mentioned at the October 27th City Council
meeting, the IML revised its income tax estimates for FY 21 to $105 per
capita, which is unexpectedly far greater than their prior estimates of $98 per
capita (and where the City currently estimates). Since the meeting, the
progressive income tax referendum has failed, with the Governor vowing to
look at large cuts in state government services and revenue sharing (including,
presumably, LGDF) before pivoting to a likely across the board flat-income
tax increase. It is not known how exactly the state will address its budget
shortfall, especially given the unlikelihood of an immediate federal package to
address revenue shortfalls for state and local governments. During last year’s
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budget address, the Governor did propose that if the income tax referendum
fails, municipalities would see a 5% point decrease in LGDF revenues.
However, that decrease would have to be agreed upon by the legislature, and
its proposal came before the pandemic.
h. November 19, 2020 update – As referenced above, November’s allotment of
income tax came in at $142,988, which is up ~9% from last November. Thus
far in FY 21, income tax proceeds have remained resilient despite the
pandemic, although much uncertainty remains moving forward regarding
rising unemployment and potential future cuts to the LGDF.
i. January 7, 2021 Update – As noted above, December’s allotment of income tax
came in at $126,592, which is marginally up from last December’s amount of
$124,542 (+1.7%). Over the last 12-months, income tax is up about 2%; although
uncertainty remains regarding future cuts to the LGDF by the State.
j. January 21, 2021 Update – As mentioned above, January’s income tax proceeds
were up 16%, coming in at $201,687, although uncertainty remains regarding
future cuts to the LGDF.
k. February 18, 2021 Update - As referenced above, February’s allotment of
income tax came in at $213,229, which is sharp increase from last February’s
amount of $179,347 (+18.9%). Over the last 12-months, income tax is up about
5%; although, as reiterated over the last several months, uncertainty remains
regarding future cuts to the LGDF by the State.
26. Local Use Tax – decline could be marginal, due to the prevalence of on-line sales.
However, the State is also likely to either cut or delay payments.
a. May 7, 2020 Update – As mentioned earlier in the memo, the IML released their
revenue estimates, which expect no change between FY 20 and FY 21. As of
April 28th, the City was assuming a loss of ~$87k in use taxes, which means the
use tax picture has become $87k better than we expected.
b. May 21, 2020 Update – May’s allotment of local use tax came in 3% higher than
last year’s allotment of $45,940. Assuming June’s allotment remains flat with last
year’s amount, local use tax would finish FY 20 at approximately $658,000. This
observance aligns with the IML’s estimate that use taxes are likely to not decrease
in FY 21, based on the large transfer of retail sales to online purchases.
c. June 10, 2020 Update – June’s allotment of local use tax came in 15% higher than
the previous year, ostensibly due to the pandemic and corresponding shelter in
place order from the Governor. Local use tax is expected to finish FY 20 at
$665,000, which is a 15% increase over FY 19 amounts.
d. July 23, 2020 Update – Local use tax continues to remain robust, ostensibly due
to the continued popularity of on-line shopping, especially during the pandemic.
Local use proceeds are up 29% from July of last year, coming in at $63,676 (the
July 2019 amount was $49,432). The IML currently predicts FY 21 local use at
$35.50 per capita, which would yield an annualized amount of ~$675,000.
Assuming this comes to fruition, FY 21 local use would increase by 1.5% over the
prior year (FY 20).
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e. August 20, 2020 Update – Local use tax continues to remain strong, with August
proceeds coming in at $70,816, which is a 43% increase over the prior year
($49,646 – August 2019).
f. September 17, 2020 Update – As mentioned in the sales tax section above, local
use tax continues to remain robust, posting another 40+% increase in September
($71,494 v. $50,740 in September 2019). Despite significant recent growth in this
revenue stream, local use tax should begin to level off and decline starting next
month, as October (July consumer sales) will be the first month in which on-line
retailers will be required to collect local sales taxes, instead of use taxes.
g. October 22, 2020 Update - October represents the first month (July consumer
sales) in which on-line retailers were required to collect sales taxes, instead of use
taxes. Nonetheless, local use revenues posted strong year-over-year gains,
coming in at $72,294, which is a 39.3% increase over last October’s amount of
$51,886. Despite this sharp increase in the current month, it is expected that this
revenue stream will begin to level off and decline, as proceeds in future months
will be classified as sales instead of local use taxes (thus negating one and other
from a budgetary standpoint).
h. November 19, 2020 Update – November local use tax proceeds came in at
$68,841, which is an increase of 39% compared to the $49,709 received in
November of 2019. This is the fourth month in a row that use tax proceeds have
exceeded prior year amounts by ~40%. As mentioned above, eventually this
revenue stream should begin to level off once the State begins to reclassify
proceeds from internet sales as municipal sales tax instead of local use tax.
i. January 7, 2021 Update – December local use tax proceeds came in at $71,821,
which is an increase of 29% compared to the $55,674 received in December of
2019. As mentioned above, eventually this revenue stream should begin to level
off once the State begins to reclassify proceeds from internet sales as municipal
sales tax instead of local use tax.
j. January 21, 2021 Update – January local use tax proceeds came in a $75,253,
which is a 23% over the prior year. Based on the declining percentage increases
over the last several months, it appears that the State has begun the process of
reclassifying internet sales as municipal sales tax instead of local use tax. As
mentioned previously, staff expects local use tax proceeds to eventually level off
and decline as a result of the reclassification.
k. February 18, 2021 Update – February local use tax proceeds (November 2020
sales) came in at $80,192, which is a 40% increase over the prior year.
27. Motor Fuel Tax – may decline by over $100,000 from decreased demand, as a result of
high unemployment and more people working remotely. The State also likely to either
cut or delay payments.
a. May 7, 2020 Update – As mentioned earlier in the memo, the IML released their
MFT and TRF estimates, expecting a loss of 15% in MFT and lowering their per
capita projections for TRF slightly. In the FY 21 budget approval, the City
assumed moderate growth in the MFT and had not updated those estimates as a
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result of the pandemic. As a result, the IML estimates for MFT and TRF are
$125,000 worse than we expected.
b. June 10, 2020 Update – As mentioned above, the IML has revised its FY 21 MFT
and TRF projections this week. Per capita MFT was reduced by almost 20%,
from $24.85 to $20; whereas TRF projections were reduced by 11%, from $16.87
to $15. This puts the City’s share at $380,000 (MFT) and $285,000 (TRF),
respectively – which combined is $128,000 less than FY 21 budgeted amounts.
Fortunately, this projected loss is more than offset by proceeds from the
REBUILD Illinois program, mentioned above
c. July 23, 2020 Update – As mentioned earlier in the memo, MFT proceeds
declined by ~25% and was worse than expected, as the current IML target for FY
21 is $20 per capita (~$380,000 annualized), which is an 18% decrease from FY
20 totals. MFT TRF proceeds came in at $19,700 in July, which is equal to 75%
of the regular MFT proceeds received.
d. August 20, 2020 Update – As referenced above, once again MFT proceeds
declined by 25% in comparison to the prior year, which is consist with its
performance over the last four months. MFT TRF proceeds totaled $23,536 in
August, which is equal to 72% of the regular MFT allotment for the month.
e. September 17, 2020 Update – As mentioned above, MFT proceeds rebounded in
September, posting a year-over year gain of 11%. MFT TRF proceeds totaled
$26,736 in September, which is equal to 69% of the regular MFT allotment for
the month.
f. October 22, 2020 Update - As referenced above, after an increase last month,
MFT proceeds once again declined by ~12% in comparison to the prior year
($35,398 in Oct 20 v. $40,152 in Oct 19). MFT TRF proceeds totaled $25,562 in
October, which is equal to 72% of the regular MFT allotment for the month.
g. November 19, 2020 Update - As referred to above, MFT proceeds declined by 5%
in November, coming in at $35,495. TRF proceeds totaled $24,655, which is
equal to ~70% of regular MFT proceeds.
h. January 7, 2021 Update – As mentioned above, December MFT proceeds
declined by about 17%, coming in at $35,374 (v. $42,716 in December 2019).
However, MFT revenues due appear to be leveling off, as proceeds have been
consistently tracking right around $35,000. TRF proceeds came in as expected at
~$25,000 – which is ~70% of MFT proceeds.
i. February 18, 2021 Update – As referenced above, after lagging behind
January’s year-over year totals by almost 40% ($38,699 v. $56,605 in January
2020), February MFT proceeds declined only by about 8%, coming in at $30,588
(v. $33,142 in February 2020). TRF proceeds came in at $24,447 in January and
$24,5,395 in February, which is equivalent to 63% and 80%, respectively, of the
MFT amounts received for those months.
28. Water Sales, Infrastructure Fees and Late Penalties – water sales may decline due to
shrinking usage or wet weather. May adversely impact cash flow due to customers paying
late or not at all. Late penalties may also vary, depending on whether or not fees are
waived.
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29. Sewer Maintenance Fees and Infrastructure Fees – similar to water infrastructure fees,
may adversely impact cash flow due to customers paying late or not at all.
30. Child Development and Athletics & Fitness – may result in substantial refunds and
season cancellations depending on how long the shelter in place order lasts and the
willingness of residents to reengage in public activities.
a. June 10, 2020 Update – Staff expects there to be a significant decrease in revenue
and profit margin due to the Restore Illinois Plan restrictions on in-person
programming and the willingness of residents to reengage in public activities. For
example, about two-thirds of the spring youth sports league participants have
requested refunds. We expect that this trend will continue throughout the year or
until we reach Phase 5 of the Restore Illinois Plan. Nevertheless, as the State
updates in-person programming guidelines we potentially could see an increase in
in-person programming opportunities, revenue and profit margins.
31. Library Property Taxes – account for ~95% of all Library revenues. Any substantial
delays in payments or remittance may result in serious operational and cash flow issues
for the Library.
32. TIF Property Taxes – any substantial delays in payments or remittance would add
continued pressure to the General Fund, which directly offsets the negative cash position
of the three TIF Funds. In future fiscal years, a potential decline in property values
would further inhibit the TIF districts ability to eliminate its negative equity position.
Revenues - Medium concern (new text only where update is noted)
33. Corporate Property Taxes – may be delayed by the County. This, coupled with delayed
remittance of state taxes, would put a strain on operational cash flow. In future fiscal
years, this revenue stream may continue to decline, as more and more funds are diverted
away to cover the City’s contribution to the Police Pension Fund.
a. April 23, 2020 Update – Property taxes are not being delayed by the County, but
late fees are being waived for a couple months.
b. June 10, 2020 Update – The first allotment of property tax was received in early
June. It was a week later than normal, but the amounts were in-line with
expectations, thus far.
c. August 20, 2020 Update – As mentioned above, corporate property tax proceeds
remain consist with prior year amount through July, despite the County not
assessing a penalty until after August 15th (for those individuals approved for a
COVID-19 waiver).
d. October 8, 2020 Update – To date the City has received five out of seven
allotments of property tax from the 2019 levy for a total of ~$3.2M, which is 96%
of the total amount levied of $3.34M; which falls exactly in-line with last year’s
collection rate.
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34. Building Permits, Connection & Development Fees – the impact on permit revenue from
the pandemic and recession that is anticipated to follow, remains to be seen. Staff will
continue to provide updates regarding these revenue streams as information becomes
available.
a. June 10, 2020 Update – Total permits issued thus far in FY 21 total 217, which is
significantly higher than last May’s amount of 128. Singe family and commercial
permits total 20 thus far in FY 21, in comparison to 31 permits issued last May.
b. January 7, 2021 Update – As referenced above, new housing starts for calendar
year 2020 are up 78%, finishing calendar year 2020 at 317; with the bulk of
activity taking place in the Grande Reserve, Kendall Marketplace, Prestwick
Ashley Point and Raintree Village subdivisions.
35. Amusement, Video Gaming & Hotel Taxes – the impact on these revenue streams are
wholly dependent on the longevity of the COVID-19 pandemic and the shelter in place
order from the Governor. Hotel tax receipts will have limited impact on the City budget,
as 90% of all proceeds received are remitted to the AACVB.
36. Investment Earnings – are expected decline sharply City-wide in the upcoming fiscal
year, due to potentially declining revenues and an extremely low interest rate
environment.
a. June 10, 2020 Update – Limited opportunities for investment earnings seem likely
for the City for at least the next two fiscal years, as the Fed recently announced
that it will continue to track interest rates near zero through at least 2022, in an
effort to support the national economic recovery.
b. August 20, 2020 Update - As expected, interest rates have declined precipitously
over the last several months. As an example, Illinois Funds, which is typically
one of the higher yielding investment vehicles for the City, was yielding an
annualized rate of 2.2% in August of 2019. Currently, its offering an annualized
rate of 0.15%, a decline of over 90%.
c. September 17, 2020 Update – The Fed announced yesterday that it would
maintain the federal funds rate at a range between 0 and 0.25%, until inflation
begins to average at least 2% for an extended period of time, which may take until
the end of 2023. Should this assumption hold, the City will experience a
prolonged period of limited investment earnings until that latter half of FY 24.
37. MFT High Growth Earnings – similar situation to the other state taxes mentioned above,
these proceeds could be swept or delayed by the State.
a. November 19, 2020 Update - On November 12th , the City received its FY 21
high-growth allotment of $79,463, which should help to offset some of the losses
in MFT proceeds due to the pandemic. This is over $68,000 higher than the
budgeted amount of $11,000.
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Revenues - Low or no concern (all old text, no updates)
38. These revenue streams are comprised of pass-through items (such as business district
or admission taxes), various reimbursements from developers and other sources, and
all other revenues not previously identified – with minimal, individual impact on the
overall budget.
Expenditures under consideration (all old text, no updates)
The Mayor and staff have preliminarily discussed a first cut list of approximately $1.3m
in the general fund or related funds and $200,000 in the water fund to offset a potential loss of
$1.3m in general fund revenues. We have reprinted the full list of the “easy/medium/difficult”
categories from the April 14th City Council memo, with items recommended to be cut noted. All
of the cuts marked below will be continuously reviewed by the Mayor and staff and may be
amended or rescinded in the future.
Expenditures - Easy to implement (new text only where update is noted)
39. Delay the proposed new PW employee - $100,000 annually through FY 25
a. April 23, 2020 Update – Cut until things stabilize.
40. Delay the FY 22 Police Commander - $150,000 annually beginning in FY 22 and
annually through FY 25
a. April 23, 2020 Update – Cut until things stabilize.
41. Implement a hiring freeze/review process whenever a vacancy occurs. The City has one
anticipated retirement in the police department at the end of FY 20, and the Chief and the
Mayor have proposed leaving that position vacant going forward - $85,000 annually
through FY 25 for police retirement vacancy; TBD for all other employees
a. April 23, 2020 Update – Implement a hiring freeze on a case-by-case basis. Do
not rehire position to be vacated through one police officer retirement. Do not
hire seasonal part-time help in the Parks and Public Works Departments.
b. August 6, 2020 – The City is in the process of hiring a Police Records Clerk, due
to staffing needs within the department.
42. Cutback or reduce new budget proposals
a. New sidewalk program – gross annual spend proposed at $125,000
i. April 23, 2020 Update – Reduce the annual spend for this project, but
watch for a turnaround and opportunity to reinstate the full budget amount.
b. Pavement striping – gross annual spend proposed at $62,000
i. April 23, 2020 Update – Reduce the annual spend for this project but
watch for a turnaround and opportunity to reinstate the full budget amount.
ii. August 6, 2020 Update – The City moved forward with a $25,000 striping
bid in July 2020.
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c. Public Works building RFQ - $30,000
i. April 23, 2020 Update – Cut until things stabilize.
ii. February 18, 2021 Update – This expense had been reinstituted. An
RFQ is currently being prepared and the project is expected to be
concluded by the end of the current fiscal year.
d. Police building RFQ - $30,000
i. April 23, 2020 Update – Cut until things stabilize.
ii. November 19, 2020 Update – Staff is proposing a space needs study for
the new PD/City Hall at 651 Prairie Pointe at the November 24th City
Council meeting, which would negate this original budget reduction.
e. E-ticketing software - $26,500
i. April 23, 2020 Update – Cut this project, but watch for a turnaround and
opportunity to reinstate at a later date.
ii. February 18, 2021 Update – this project has been reauthorized, as is
expected to be implemented in the current fiscal year.
f. Office chairs - $10,000
i. April 23, 2020 Update – Cut until things stabilize.
g. Buy one less police vehicle per year - $65,000 potential savings per vehicle
i. April 23, 2020 Update – Reduce the annual spend for this project but
watch for a turnaround and opportunity to reinstate the full budget amount.
ii. July 23, 2020 Update – There are two police SUVs budgeted in FY 21 and
both were authorized by City Council in March 2020. Staff is in the
process of ordering the first SUV, and the second SUV will be held off as
mentioned above.
iii. August 6, 2020 – The first police SUV has been ordered. The second
SUV is held off as discussed.
h. Bulk water dispenser - $20,000
i. April 23, 2020 Update – Not cut for the time being, as cost is housed
within the water fund.
i. Enterprise Resource Program (ERP) - gross budget spend in FY 21 and FY 22
proposed at $475,000
i. April 23, 2020 Update – Cut this project but continue to do due diligence
on reducing scope and cost of a future ERP project and watch for a
turnaround and opportunity to reinstate at a later date.
j. Cable consortium participation – net annual spend in FY 21 proposed at $65,000
i. April 23, 2020 Update – Cut participation in the consortium from a
financial basis but do due diligence on remaining in the consortium at a
reduced contribution amount and/or broadcasting public meetings with in
house resources.
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ii. August 6, 2020 Update – Waubonsee Community College has exited the
consortium as of July 31, and the consortium expenditures should be
minimal for the next several weeks while the Consortium discusses its
service delivery model. FY 21 expenditures should be $0, but for future
City Council action.
Expenditures - Medium difficulty to implement (all old text, no updates)
43. Compensation and benefits
a. The City implemented a one-week furlough during the last recession. A one-
week furlough based on current staff counts and compensation would yield more
than $100,000 in savings. This assumes that all employees, including union
employees (subject to negotiation), would take a one-week furlough.
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient.
b. The City froze salaries for a year or two during the last recession, depending on
the group of employees. A 0% raise for current non-union employees would yield
more than $100,000 in savings annually and compounded compared to the FY 21
budget proposal.
i. April 23, 2020 Update – Recommendation to immediately implement.
ii. August 6, 2020 Update – The Police Officers union contract is on the City
Council agenda for approval with a 2% COLA for August 2020
implementation. Non-union salaries are being readdressed depending on
successful completion of the Public Works union contract and the
Sergeants union contract.
iii. October 8, 2020 Update – The MOU approving a one-year extension to
the Public Works contract was approved with a 2% COLA at the
September 22nd City Council meeting. The Sergeants contract is expected
to be presented to Council for consideration at the October 13th meeting.
iv. November 5, 2020 Update – The Sergeants contract has been approved,
with the same COLA levels as the Public Works contract and the Officers
contract.
c. The elected official compensation ordinance just approved by City Council
doesn’t take effect until FY 24, but the annual value is $30,000 over prior
compensation levels.
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
44. Cutback, reduce, defer
a. Police pension contributions, currently at 100% funding target but legally
required only at 90% funding target - $195,000 difference in FY 21
i. April 23, 2020 Update – Savings can’t be realized until FY 22, which is
when the property tax levy to be passed by the City Council in December
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2020 will be on the property tax bills. We recommend exploring this
option with the police pension fund over the coming months.
b. Greenbriar Road RTBR supplemental project - $200,000 in FY 21
i. April 23, 2020 Update – Cut this project, but watch for a turnaround and
opportunity to reinstate at a later date.
c. 2021 RTBR program - $1,700,000 in FY 22
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
d. Staff training, organization wide - $100,000 annual
i. April 23, 2020 Update – Reduce the annual spend for this project but
watch for a turnaround and opportunity to reinstate the full budget amount.
e. Staff membership in professional organizations – TBD
i. April 23, 2020 Update – Reduce the annual spend for this project but
watch for a turnaround and opportunity to reinstate the full budget amount.
f. Ask for all consultants, vendors, and partners to reduce contract value - TBD
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient. However, without being
asked, Attorney Orr has reduced her hourly rate by 7.5%.
g. Mosquito control - $6,000 annual
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
h. Library liability insurance - $25,000 annual
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
i. Tuition reimbursement for currently enrolled employees - $15,000 annual in five
year budget proposal
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
j. Minute taking change - $4,000 annual
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
k. Snow plow blades - $14,000 in FY 21
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
l. Playground replacements - $200,000 in FY 21
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
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m. Parks equipment and mowers - $70,000 in FY 21
i. April 23, 2020 Update – Cut until things to stabilize.
ii. July 23, 2020 Update – A new wing mower is proposed to be purchased
for $53,000.
iii. August 6, 2020 Update – The new wing mower was authorized by City
Council at the July 28th meeting.
n. Sanitary sewer crawler camera - $65,000 in FY 21
i. April 23, 2020 Update – Cut until things stabilize.
o. Hot water unit for vactor truck - $15,000 in FY 21
i. April 23, 2020 Update – Cut until things stabilize.
p. Public Works mowers - $31,000 in FY 21
i. April 23, 2020 Update – Cut until things stabilize.
ii. July 23, 2020 Update – A medium-sized mower is being purchased for
$11,000.
iii. August 6, 2020 Update – The medium sized mower has been ordered.
q. Elizabeth St watermain replacement - $600,000 in FY 21
i. April 23, 2020 Update – Cut until things stabilize. This project is entirely
housed within the water fund, but we are recommending it be deferred
indefinitely to protect cash-flow.
r. Water Fund capital including vehicles, Appletree Ct watermain, Well #7 electrical
work, SCADA upgrades, water tower painting, Orange and Olsen watermain
engineering work, and pressuring sensing valve program - $100,000 in FY 21
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient. Costs are entirely housed
within the water fund.
Expenditures - High difficulty to implement or high impact to organization and services
(all old text, no updates)
45. Compensation and benefits
a. Reduce health insurance benefits – TBD
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
b. Change health insurance carrier – would have been $100,000 difference in FY 21
if implemented, value in FY 22 is TBD
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
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c. Move to self-insurance – Value TBD, but risk to City would increase
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
d. Furloughs of 20% (turning a 40-hour work week into a 32 hour work week) for all
employees, including union employees (bargained) - $1,500,000 annual and
compounded
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
e. Progressive salary cuts of 5% for employees paid less than $60,000 annually, 10%
for employees between $60,000 and $100,000 annually, and 15% for employees
above $100,000 - $900,000 annually and compounded
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
f. Salary freeze for all union employees (must be negotiated) - $100,000 annually
and compounded
i. April 23, 2020 Update – Recommendations to negotiate with unions.
ii. August 6, 2020 Update – The Police Officers union contract is on the City
Council agenda for approval, with a 2% COLA effective August 2020.
iii. November 5th Update – The Sergeants contract and the Public Works
contract both have a 2% COLA effective August 2020.
46. Waves of staff layoffs – The City’s peak full-time employment count prior to the last
recession was 96 actual employees, with 105 budgeted. During the recession and
afterwards, the City reduced employment counts through a variety of methods and had a
low-count of 71 full-time employees. The City’s current employment count as of April is
77. Layoffs would have varying service impacts and cost savings, and specific layoffs
would only be discussed in executive session.
a. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
47. Sell assets
a. The Van Emmon Activity Center was worth $1.2m prior to the pandemic.
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient.
b. The 8 acres at Kendall Marketplace was worth $400,000 prior to the pandemic.
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
Page 28 of 29
48. Categorical last resorts
a. Refinance, restructure, and/or renegotiate all bond payments to delay and reduce
imminent bond payment amounts.
i. April 23, 2020 Update – No immediate proposal to implement, but due
diligence will be conducted by staff for December 2020 bond payments.
b. Renegotiate all developer obligations and payments to reduce imminent payment
amounts.
i. April 23, 2020 Update – No immediate proposal to implement, but due
diligence will be conducted by staff on a case-by-case basis.
c. Restructure developer fees and deposits to reduce City’s financial burden. This
would have the impact of increasing costs to developers and builders.
i. April 23, 2020 Update - April 23, 2020 Update - No immediate proposal
to implement. Readdress proposal later if first cut list is insufficient
d. Revenue enhancements. There are many options for raising tax and fee amounts,
and creating new taxes but these would only help the organization and would
burden the public.
i. April 23, 2020 Update - No immediate proposal to implement. Readdress
proposal later if first cut list is insufficient
New Proposals, as of April 23, 2020 (all old text, no updates)
49. Part-time hires – As noted above in the hiring freeze section, the Director Dhuse and
Director Evans have both separately made the recommendation not to hire any seasonal
part-time help in their departments. $100,000 FY 21 value.
50. Outsourced inspections – Director Noble and Code Official Ratos have been managing
inspection workload to minimize outsourcing. $60,000 FY 21 value.
51. Baseline Road Bridge – There has been no specific proposal to spend these funds, as they
had been budgeted simply as a protection against a sudden closure of the bridge.
$25,000 FY 21 value.
New Proposals, as of May 7, 2020 (all old text, no updates)
52. UDO – At the direction of the Mayor, the City staff negotiated a one-year pause of the
UDO with both consultants. The consultants agree that the rates and cost within the
agreement will continue forward for the extra year and that the study could be resumed at
any time within the year. $80,000 FY 21 value.
Page 29 of 29
Recommendation
This is an informational item. Staff requests feedback on the content within.
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Community Development
Purchasing
Police
Public Works
Parks and Recreation
Agenda Item Number
Mayor’s Report #4
Tracking Number
CC 2021-04
Prairie Pointe Building Update
City Council – February 23, 2021
A verbal update will be given at the meeting.
Bart Olson Administration
Name Department