COW Minutes 2000 12-21-00 i
CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
DECEMBER 21, 2000
MEMBERS PRESENT: Art Prochaska, Paul James, Larry Kot, Dave Dockstader, Valerie Burd,
Mike Anderson, Tom Sowinski, Harold Martin, Dean Kleronamos, JT Johnson, Joe Wywrot,
Cindy Green.
Guests: Kathy Parren, Jennifer Wintermote, John Shields, and Lynn Dubajic.
Resident John Shields, Heustis St., attended the COW meeting with questions regarding
improvements he wishes to do on his garage. The garage that is currently standing is in need of
repair. He would also at the same time like to add a second story to the existing building. There
was concern because of the current set -back regulations and the height of the building is also
non - conforming. He has presented his issues with the board of zoning appeals and was
approved to add the second story. He attended the COW to present the set -back issue. He will
not be changing the depth or width size. The garage will be placed in the same place, only with
the additional story. This item will be presented on January 11 at Public Hearing.
PC 2000-26/Re-zone 0,632 acres from R-4 to B-3- Property located southeast of Route 34 and
Route 47 intersection. Tucker Development would like to increase the size of the Commercial
Service area. Representation from Tucker Development will be in attendance to answer any
questions at the December 28 council meeting.
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PC 2000 -03 /Preliminary Plat approval for Yorkville Market Place There was some concern
from the Plan Commission with regards to the division of the Commercial Area. The parking
area Is to be open and available to all businesses, however, the parking area is to be maintained
by only one of the businesses. Cross easements would be needed, in place, and recorded with
the City. There was also a concern with regards to the depth of the parking stalls. This item is to
be placed on the December 28 council agenda.
Taxpayers Bill of Rights-This issue is to be in place by January 1, 2001 and to be observed by
all taxing bodies. This item is to be placed on the December 28 council agenda.
Voiding Old Un -canceled checks -There are outstanding checks that are dated as old as 1994.
These items are being carried on each balance sheet. Any check that is more than 6 months old
as per local bank regulations is considered stale- dated. It was recommended to contact the
Bank to determine if any of the outstanding checks had stop payments. This would inform the
Treasurer if any of the checks could have been replaced with another check. It was also
suggested that the Treasurer simply void the checks that are outstanding and more than 6
months old. The Treasurer will keep a record of the items that are voided in case the vendor
realizes that he has an old check and wishes to have the check replaced. This item is to be
placed on the December 28 council agenda.
Accounting Clerk II/Human Resource Clerk Job Description -Some of the language In the
Job Description has been reviewed with the City Labor Attorney. The verbiage has been
changed per his recommendation. This item will be placed on the December 28 council agenda.
R4 Zoning Issue for well and/or septic -Some of the R -1 areas are located on the fringe areas
of the community and may not have accessibility to water and septic. It was suggested that this
issue be presented to the Plan Commission for further review as this issue would possibly affect
a change in zoning.
Economic Development Corporation Payment -The annual payment Is due in the month of
January. Ms Dubajic, the executive director of YEDC, has been working with the local business.
She has also had contact with Nicor and Com. Ed. and has been well received. There have
been 3 new members. She works with Waubonsee Community College, their career services
and work force. The YEDC is currently developing a website that will include a listing of
available property and the demographics. With the payment due in January, this item will be
added to the bill list and presented on the December 28 council agenda.
Harold Feltz Easement -This easement would involve the property of Harold Feltz and Brian
Shillinger. Restoration to the property would also be a requirement listed in the easement. This
item is to be presented at the January 4 COW and then to the January 11 council meeting.
Approval vote for Public Works /New Truck -This Item was placed on the agenda due to burnt
wiring in the 1985, 5 ton truck used for the plowing of snow. A vehicle is available through the
state's bid program. The vehicle would cost approx. $83,000, plus costs for added features
including a snow plow. This is an item that is actually listed in the Public Works 5 year plan, but
in the year 2001 -2002. This item will be moved ahead the one year. A consensus was taken
from all the attending alderman and all were in agreement that it was a needed purchase. The
agreement consensus from the alderman will allow JT Johnson to move forward with this project.
Public Works is currently borrowing a truck from Bristol Township, which the thank Jim Heinz for
the support. This item to be placed on the December 28 council agenda.
Municipal Well Set -back Ordinance -The proposal would allow for 2 different set -back
distances. One at 200 feet and one at 1,000 feet. This item will be placed on the January 4
COW meeting.
Additional Business:
Alderman Docksteder tendered his resignation to the City Council. He is moving to a location
outside of the City limits. He expressed his pleasure working with the other council members
and extended his assistance for other projects in the future.
Alderman Surd received a certified package from Mrs. Nancy James with regards to area
campfires. Lt. Martin from the YPD also stated that they have had contact with her. This issue
will be presented at the next Public Safety meeting.
Alderman Sowinski expressed his compliments to the Public Works department with regards to
their hard work with snow removal. Mayor Prochaska also added his compliments.
Respectfully submitted by Cindy Green
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