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Library Board Packet 2021 03-08-21 Agenda Yorkville Public Library Board of Trustees March 8, 2021 at 7:00 P.M. Michelle Pfister Meeting Room 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Umbrella Technologies proposals—Thomas Carnevale 5. Minutes 6. Correspondence 7. Public Comment 8. Staff Comment 9. Report of the Treasurer: Financial Statement Payment of Bills 10. Report of the Library Director 11. City Council Liaison 12. Standing Committees: Policy Personnel Physical Facilities Finance Community Relations 13. Unfinished Business: Keyless Entry and Camera systems HVAC system control City/Library partnership discussion 14. New Business: LibraryAware Marketing Resource 15. Executive Session (if needed) For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 16. Adjournment DRAFT Yorkville Public Library Board of Trustees Monday, February 8, 2021 7:00pm 902 Game Farm Road —Michelle Pfister Meeting Room The Board of Trustees meeting was called to order at 7:OOpm by President Darren Crawford,roll was called and a quorum was established. Roll Call: Julie Brendich-yes, Susan Chacon-yes, Darren Crawford-yes, Ryan Forristall-(arr. 7:02pm), Theron Garcia-yes, Jason Hedman-yes, Wamecca Rodriguez-(arr. 7:02pm), Russ Walter-yes Others Present: Co-Interim Directors Shelley Augustine and Dixie DeBord, City Council Liaison Dan Transier Recognition of Visitors: President Crawford recognized the Library staff and Liaison. Amendments to the Agenda: None Minutes: January 11, 2021 and February 1, 2021 Two corrections were noted on the January 11 "minutes. Page 4 should reflect Weblinx as the approved website host and under the Wage Increase discussion, $20 per hour should say $15 per hour. Ms. Garcia then moved and Mr. Crawford seconded the motion to approve both sets with the changes. Roll call: Chacon-yes, Crawford-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter- yes, Brendich-yes. Carried 8-0. Correspondence: None Public Comment: None Staff Comment: None Report of the Treasurer: Financial Statement Treasurer Hedman highlighted the purchases and expenses for the month and said the revenue is good for the month. Payment of Bills President Crawford made a motion to pay the bills as follows and it was seconded by Ms. Garcia. $38,885.28 Accounts Payable $31,528.00 Payroll $70,413.28 Total Roll call: Crawford-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich- yes, Chacon-yes. Carried 8-0. Page 1 of 3 Report of the Library Director: Co-Interim Directors Shelley Augustine and Dixie DeBord presented the Director's report (see report included in agenda packet). Trustee Garcia asked to go on record saying Ms.Augustine and Ms. Weiss did a great job on the webinars on Martin Luther King's Day. City Council Liaison: Liaison Dan Transier mentioned an email he had sent to President Crawford regarding the Facilities Manager who splits his time between Oswego and Yorkville. He also contacted City Administrator Bart Olson about the library and city possibly being on a shared facilities control system. Standing Committees: None Unfinished Business: HVAC System Control—Update Mr. Walter summarized the proposed HVAC maintenance agreement and costs from SYSERCO. He said the computer that controls the system has crashed in the past and replacing the system might be a higher priority than earlier thought. He said the total cost to replace the system is $20,550 or $2,500 less if the library supplies the computer. Trustee Hedman suggested additional bids be obtained and to also wait for a response from the city regarding a shared system. Mr. Forristall also discussed the mechanical aspects of the system. The Board agreed the maintenance agreement was too costly. Liaison Dan Transier said the city is considering 3 options on the configuration of the newly purchased city hall and will probably know about a possible shared system in the next 30-60 days. Ms. DeBord added that the software on the present computer is the only way to control the heating. This matter was then tabled until March. Keyless Entry Revised Quote—ADS Ms. DeBord received quotes for a keyless entry system,Analog camera system and digital camera system from 3 separate vendors. She compiled the quotes into a chart for comparison. Her opinion was that the camera system was the highest priority of the 3 systems. The present cameras are triggered only when there is motion. She reviewed the quotes with the Board and said Umbrella Technologies provided the best bid. Ms. DeBord said she has reserved $13,000 of development fees to help cover these expenses, but those funds will move to the General Fund after April. The Board decided they would like Umbrella Technologies to give a presentation at the next Library meeting. New Business: Partnership with the City- Discussion President Crawford said he spoke with the Mayor regarding a partnership for the Facilities Manager. In turn, the Mayor said a space is needed for a Parks & Recreation pre-school that currently operates out of the old Post Office facility and he asked about using the library meeting room. Ms. Rodriguez said there are many rules about spaces for kids. It was noted that daytime programs are already held in the meeting room, but perhaps other parts of the library could be used. Mr. Forristall said it could be a good opportunity to have the kids attend the library programs. The Board agreed that many details and space needs are required prior to any decisions. President Crawford asked Ms. Brendich to help lead discussions with library staff, Friends, the Mayor and Parks Department. The Parks Department needs a decision by August 1. Ms. DeBord also suggested a possible shared custodial staff as part of the shared partnerships. Page 2 of 3 Review of Board of Trustees' Part of the Per Capita Grant As part of the Per Capita Grant application, it was clarified that the Trustees do participate in some type of continuing education activity. Ms. DeBord asked the Board some additional questions pertaining to the grant so that it can be finished. Set Finance Committee Meeting Time Mr. Hedman said he will meet with Finance Director Rob Fredrickson prior to a Finance Committee meeting, to discuss minimum wage increase and those near the threshhold, allocation of money for part-time positions and additional allocations for mechanical/upgrade needs. Related to the upcoming budget, the Board discussed possible part-time positions and the minimum wage increase/impact on the present employees. They talked about how best to handle the pay increases based on positions, longevity etc., the lack of pay grades and salaries. It was decided to examine market data for various library positions from comparable library sizes. Input from a new Director is also desired and Mr. Hedman suggested for now, to give the minimum wage and 3% for all other employees. Ms. Garcia added that more information is needed prior to a decision on the wage matters. After gathering the necessary information, Mr. Hedman will contact committee members to schedule a meeting. Executive Session: At approximately 9:OOpm, President Crawford made a motion to enter into Executive Session: For the discussion of minutes of meetings, lawfully closed under the Open Meetings Act,whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. Mr. Hedman seconded the motion. Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-yes, Crawford-yes. Carried 8-0. The Session concluded at approximately 9:07pm. Mr. Crawford moved to keep Packet#1 sealed and release the minutes for July 13, 2020 and December 14, 2020 from Packet#2. Ms. Garcia seconded the motion. Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-yes, Crawford-yes. Carried 8-0. Adiournment• There was no further business and the meeting adjourned at 9:08pm. Minutes respectfully submitted by Marlys Young, Minute Taker Page 3 of 3 DATE: 02/22/21 UNITED CITY OF YORKVILLE TIME: 16:02:17 MANUAL CHECK REGISTER ID: AP225000.WOW CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT -------------------------------------------------------------------------------------------------- 900099 FNBO FIRST NATIONAL BANK OMAHA 02/25/21 022521-A.SIMMONS 01/31/21 01 COMCAST-1/1-1/31 INTERNET & 82-820-54-00-5440 420.91 02 VOICE AT 902 GAME FARM RD ** COMMENT ** 03 COMCAST-11/1-11/30 INTERNET & 82-820-54-00-5440 419.48 04 VOICE AT 902 GAME FARM RD ** COMMENT ** 05 IFO-MEMBERSHIP 01-120-54-00-5460 265.00 06 RENEWAL-SIMMONS ** COMMENT ** 07 VERIZON-DEC 2020 IN CAR UNITS 01-210-54-00-5440 805.03 08 VERIZON-DEC 2020 MOBILE 01-220-54-00-5440 169.72 09 PHONES ** COMMENT ** 10 VERIZON-DEC 2020 MOBILE 01-110-54-00-5440 169.72 11 PHONES ** COMMENT ** 12 VERIZON-DEC 2020 MOBILE 01-210-54-00-5440 806.17 13 PHONES ** COMMENT ** 14 VERIZON-DEC 2020 MOBILE 79-790-54-00-5440 49.94 15 PHONES ** COMMENT ** 16 VERIZON-DEC 2020 MOBILE 79-795-54-00-5440 84.86 17 PHONES ** COMMENT ** 18 VERIZON-DEC 2020 MOBILE 51-510-54-00-5440 164.22 19 PHONES ** COMMENT ** 20 VERIZON-DEC 2020 MOBILE 52-520-54-00-5440 36.01 21 PHONES ** COMMENT ** 22 VERIZON-DCR FOR NEW LINES 01-110-54-00-5440 -200.00 INVOICE TOTAL: 3,191.06 * 022521-B.OLSEM 01/31/21 01 KENDALL PRINT-NOTARY STAMP 01-110-56-00-5610 32.90 INVOICE TOTAL: 32.90 * 022521-B.OLSON 01/31/21 01 SURVEY MONKEY-SUBSCRIPTION 01-110-54-00-5460 300.00 02 RENEWAL ** COMMENT ** 03 ZOOM-12/23-2/22 SERVICE FEES 01-110-54-00-5462 209.96 INVOICE TOTAL: 509.96 * 022521-B.WEBER 01/31/21 01 AMAZON-SWEATSHIRT 01-410-56-00-5600 65.24 02 AMAZON-PANTS 01-410-56-00-5600 47.91 03 AMAZON-PANTS 01-410-56-00-5600 48.59 INVOICE TOTAL: 161.74 * 022521-CRARYLE 01/31/21 01 FBI LEEDA-SLI TRAING-CARLYLE 01-210-54-00-5412 695.00 INVOICE TOTAL: 695.00 * 022521-D,BROWN 01/31/21 01 AMAZON-SURGE PROTECTOR 51-510-56-00-5638 72.19 02 WAERSAVER FAUCETS-GOOSENECK 51-510-56-00-5638 284.20 03 FAUCTS ** COMMENT ** 04 BRENART EYE CARE-EYE GLASSES 51-510-56-00-5600 311.00 05 O'REILLY-FUEL CAP 51-510-56-00-5628 17.18 INVOICE TOTAL: 684.57 Page 1 of 9 DATE: U2/22/21 UNITED CITY OF YORKVILLE TIME: 16:02:17 MANUAL CHECK REGISTER ID: AP225000.WOW CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------- 900099 FNBO FIRST NATIONAL BANK OMAHA 02/25/21 022521-D.DEBORD 01/31/21 01 AMAZON-PRIME MEMBERSHIP 82-820-54-00-5460 12.99 02 AMAZON-MARKERS, PENS, PAPER, 82-820-56-00-5610 168.22 03 ENVELOPES ** COMMENT ** 04 MENARDS-MASK, WINDEX 82-820-56-00-5621 15.93 05 ACE-BATTERY 82-820-56-00-5621 23.99 INVOICE TOTAL: 221.13 * 022521-D.HENNE 01/31/21 01 RJK-3-WAY BALL VALVE 01-410-56-00-5640 246.59 INVOICE TOTAL: 246.59 * 022521-D.SMITH 01/31/21 01 RURAL KING-FILTER OIL 79-790-56-00-5640 74.85 INVOICE TOTAL: 74.85 * 022521-E.DHUSE 01/31/21 01 AMAZON-CLIP BOARDS, WALL 52-520-56-00-5610 95.25 02 CHARGERS ** COMMENT ** 03 NAPA#274111-BATTERY CABLE LUG 52-520-56-00-5628 4.74 04 NAPA#274078-BATERY, WIPER 01-410-56-00-5628 340.40 05 BLADES ** COMMENT ** 06 NAPA#274574-HEADLIGHTS 01-410-56-00-5628 25.48 07 NAPA#275619-ADAPTER, GUAGE 01-410-56-00-5628 58.29 08 NAPA#275159-LUBE, WIPER BLADES 01-410-56-00-5628 41.91 09 NAPA#275584-WIPER BLADES 01-410-56-00-5628 30.40 10 NAPA#275899-WIPER BLADES 01-410-56-00-5628 148.92 11 NAPA#274567-DOOR LOCK CLIP 01-410-56-00-5628 10.16 12 NAPA#274548-CAR CLEANERS 01-410-56-00-5628 12.48 13 NAPA#274526-SPARK PLUGS 01-410-56-00-5628 13.00 14 NAPA#274646-FLOW CONTROL 51-510-56-00-5628 99.34 15 MEASURE ** COMMENT ** 16 NAPA#274809-FILTERS, OIL 01-410-56-00-5628 93.73 17 NAPA#274820-BATTERY 01-410-56-00-5628 98.21 18 NAPA#274923-HOSE CLAMP, OIL 01-410-56-00-5628 30.14 19 NAPA#274982-FILTER 01-410-56-00-5628 6.64 20 NAPA#275428-OIL 01-410-56-00-5628 16.47 21 NAPA#275726-FILTERS, OIL PLUG 01-410-56-00-5628 35.45 22 NAPA#275037-BRAKE FITTING 79-790-56-00-5640 8.58 23 ADAPTER, BRAKELEEN ** COMMENT ** INVOICE TOTAL: 1,169.59 022521-E.WILLRETT 01/31/21 01 YORK CHAMBER-ANNUAL DUES 01-110-54-00-5460 5,000.00 02 ILCMA-FINANCIAL FORCAST FORUM 01-110-54-00-5412 79.00 03 REGISTRATION-WILLRETT ** COMMENT ** 04 CDW-G-CICSCO 3 YEAR CLOUD 01-640-54-00-5450 744.00 05 LICENSE ** COMMENT ** INVOICE TOTAL: 5,823.00 022521-G.JOHNSON 01/31/21 01 RURAL KING-GLOVES 51-510-56-00-5620 12.49 INVOICE TOTAL: 12.49 Page 2 of 9 DATE: 02/22/21 UNITED CITY OF YORKVILLE TIME: 16:02:17 MANUAL CHECK REGISTER ID: AP225000.WOW CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------ 900099 FNBO FIRST NATIONAL BANK OMAHA 02/25/21 022521-R.HARMON 01/31/21 20 TPT-ACTIVITY BOOKS 79-795-56-00-5606 3.00 INVOICE TOTAL: 842.26 * 022521-R.HORNER 01/31/21 01 UPS-1 PKG SHIPPED 79-790-56-00-5640 29.64 02 AMAZON-TRACTOR SEAT 79-790-56-00-5640 117.91 INVOICE TOTAL: 147.55 * 022521-S.AUGUSTINE 01/31/21 01 AB SUPPLY-POWER PANEL FOR 82-820-56-00-5621 536.35 02 COURTYARD GATES ** COMMENT ** 03 MENARDS-PAPER TOWEL, CLEANERS 82-820-56-00-5621 62.46 04 MENARDS-SURGE PROTECTOR 82-820-56-00-5610 7.64 05 ILA-MEMBERSHIP DUE RENEWAL 82-820-54-00-5460 150.00 06 TRIBUNE-SUBSCRIPTION RENEWAL 82-820-54-00-5460 136.00 07 BEACON-SUBSCRIPTION RENEWAL 82-820-54-00-5460 44.00 INVOICE TOTAL: 936.45 * 022521-S.IWANSKI 01/31/21 01 USPS-POSTAGE 82-820-54-00-5452 120.98 INVOICE TOTAL: 120.98 * 022521-S.RAASCH 01/31/21 01 WAREHOUSE-CLEANING SUPPLIES 23-216-56-00-5656 251.62 02 FOR 651 PRAIRIE POINT DR ** COMMENT ** 03 WAREHOUSE-GARBAGE BAGS FOR 23-216-56-00-5656 34.37 04 651 PRAIRIE POINTE DR ** COMMENT ** 05 WAREHOUSE-SOAP FOR 651 23-216-56-00-5656 33.70 06 PRAIRIE POINTE DR ** COMMENT ** 07 WALDENS-KEYS FOR 651 PRAIRIE 23-216-60-00-6011 49.50 08 POINTE DR ** COMMENT ** INVOICE TOTAL: 369.19 022521-S.REDMON 01/31/21 01 AT&T-1/24-2/23 INTERNET FOR 79-795-54-00-5440 78.53 02 TOWN SQUARE PARK SIGN ** COMMENT ** 03 PARTY CITY-CR FOR GRINCH SUIT 79-795-56-00-5606 -75.76 04 FUN EXPRESS-SNOW DAY CRAFTS 79-795-56-00-5606 340.12 05 JOT FORM-JAN 2021 USER FEE 79-795-56-00-5606 29.00 06 USPS-PRESCHOOL CURRICULUM KIT 79-795-54-00-5452 59.10 07 ARNESON-JAN 2021 GAS 79-790-56-00-5695 1,053.73 08 RUNCO-CARD STOCK 79-795-56-00-5606 15.29 09 NARVICK-3000 PSI 72-720-60-00-6013 1,355.76 13 REINDERS-REPLACED PLANETARY 79-790-54-00-5495 1,057.85 14 GEAR OIL & REAR AXEL FLUID ** COMMENT ** 15 REINDERS-REPLACED BALL JOINTS 79-790-54-00-5495 3,739.45 16 AND TIE ROD ENDS, CHECKED ** COMMENT ** 17 PIVOT POINTS, INSTALLED BLADES ** COMMENT ** 18 ULINE-TRAFFIC CONES 79-795-56-00-5606 441.83 19 JACKSON-HIRSH-LAMINATING SHEET 79-795-56-00-5606 93.78 Total for all Highlighted Library Invoices: $2,118.95 Page 3 of 9 DATE: 03/02/21 UNITED CITY OF YORKVILLE TIME: 09:34:03 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 03/08/21 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT -------------------------------------------------------------------------------------------------- 104995 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 1139447-IN 01/13/21 01 BALLAST 82-820-56-00-5621 124.15 INVOICE TOTAL: 124.15 CHECK TOTAL: 124.15 104996 BAKTAY BAKER & TAYLOR 2035715810 01/20/21 01 BOOKS 82-000-24-00-2480 29.98 02 BOOKS 84-840-56-00-5686 551.70 INVOICE TOTAL: 581.68 2035728107 01/19/21 01 BOOKS 84-840-56-00-5686 663.03 INVOICE TOTAL: 663.03 2035734564 01/27/21 01 BOOKS 82-000-24-00-2480 35.40 02 BOOKS 84-840-56-00-5686 702.44 INVOICE TOTAL: 737.84 2035747248 02/02/21 01 BOOKS 84-840-56-00-5686 923-06 INVOICE TOTAL: 923.06 2035748095 02/08/21 01 BOOKS 84-840-56-00-5686 770.82 INVOICE TOTAL: 770.82 2035762871 02/05/21 01 BOOKS 84-840-56-00-5686 786.37 INVOICE TOTAL: 786.37 CHECK TOTAL: 4,462.80 104997 DELAGE DLL FINANCIAL SERVICES INC 71461469 02/15/21 01 APR 2021 COPIER LEASE 82-820-54-00-5462 185.00 INVOICE TOTAL: 185.00 CHECK TOTAL: 185.00 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL Page 4 of 9 DATE: 03/02/21 UNITED CITY OF YORKVILLE TIME: 09:34:03 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 03/08/21 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------- 104998 LLWCONSU LLOYD WARBER 10493 02/01/21 01 JAN 2021 ONSITE IT SUPPORT 82-820-54-00-5462 780.00 INVOICE TOTAL: 780.00 * CHECK TOTAL: 780.00 104999 MIDWTAPE MIDWEST TAPE 500037604 02/15/21 01 DVDS 84-840-56-00-5685 45.73 INVOICE TOTAL: 45.73 * 500056558 02/22/21 01 AUDIO BOOKS 84-840-56-00-5683 44.99 02 DVDS 84-840-56-00-5685 151.92 INVOICE TOTAL: 196.91 * 99966368 02/01/21 01 DVDS 84-840-56-00-5685 35.98 INVOICE TOTAL: 35.98 * 99989135 02/05/21 01 DVD 84-840-56-00-5685 39.99 INVOICE TOTAL: 39.99 * CHECK TOTAL: 318.61 105000 RJONEIL R.J. O'NEIL, INC_ 00113541 02/15/21 01 REPLACE 3 CRACKED BURNERS 82-820-54-00-5495 894.69 INVOICE TOTAL: 894.69 * CHECK TOTAL: 894.69 105001 SOUND SOUND INCORPORATED R172654 02/09/21 01 MAR & APR 2021 TELEPHONE 82-820-54-00-5462 194.00 02 SYSTEM & VOICEMAIL MAINTENANCE ** COMMENT ** 03 AGREEMENT ** COMMENT ** 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL Page 5 of 9 DATE: 03/02/21 UNITED CITY OF YORKVILLE TIME: 09:34:03 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 03/08/21 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT --------------------------------------------------------------------------------------- 105001 SOUND SOUND INCORPORATED R172654 02/09/21 04 MAY 2021 TELEPHONE SYSTEM & 82-000-14-00-1400 97.00 05 VOICEMAIL MAINTENANCE ** COMMENT ** 06 AGREEMENT ** COMMENT ** INVOICE TOTAL: 291.00 CHECK TOTAL: 291.00 105002 THYSSEN THYSSENKRUPP ELEVATOR CORP 3005732261 02/01/21 01 FEB-APR 2021 ELEVATOR 82-820-54-00-5462 578.37 02 MAINTENANCE ** COMMENT ** INVOICE TOTAL: 578.37 CHECK TOTAL: 578.37 105003 WEBLINX WEBLINX INCORPORATED 29809 02/08/21 01 WEBSITE DESIGN SERVICES - 82-820-54-00-5462 1,650.00 02 INSTALLMENT 2 OF 4 ** COMMENT ** INVOICE TOTAL: 1, 650.00 CHECK TOTAL: 1,650.00 105004 YOUNGM MARLYS J. YOUNG 020121 02/03/21 01 02/01/21 MEETING MINUTES 82-820-54-00-5462 78.96 INVOICE TOTAL: 78.96 CHECK TOTAL: 78.96 TOTAL AMOUNT PAID: 9,363.58 82-820 LIBRARY OPERATIONS 84-840 LIBRARY CAPITAL Page 6 of 9 s ESL 1836 UNITED CITY OF YORKVILLE .� PAYROLL SUMMARY February 5, 2021 REGULAR OVERTIME TOTAL IMRF FICA TOTALS ADMINISTRATION $ 23,507.93 $ — 23,507.93 $ 2,620.08 $ 1,750.87 $ 27,878.88 FINANCE 7,870.77 — 7,870.77 891.11 600.02 $ 9,361.90 POLICE 122,230.61 951.23 123,181.84 719.52 9,161.77 $ 133,063.13 COMMUNITY DEV. 20,707.14 — 20,707.14 2,333.91 1,546.64 $ 24,587.69 STREETS 16,535.40 3,141.08 19,676.48 2,186.12 1,453.97 $ 23,316.57 WATER 16,790.72 — 16,790.72 1,882.09 1,240.09 $ 19,912.90 SEWER 9,221.27 — 9,221.27 1,024.45 672.37 $ 10,918.09 PARKS 22,323.69 1,570.53 23,894.22 2,665.75 1,774.25 $ 28,334.22 RECREATION 15,440.16 — 15,440.16 1,572.86 1,158.59 $ 18,171.61 LIBRARY 14,436.04 — 14,436.04 880.32 1,066.77 $ 16,383.13 TOTALS $ 269,063.73 $ 5,662.84 $ 274,726.57 $ 16,776.21 $ 20,425.34 $ 311,928.12 TOTAL PAYROLL $ 311,928.12 Page 7 of 9 J A. au'I EST. 1836 UNITED CITY OF YORKVILLE 0 E `�,��� PAYROLL SUMMARY February 13, 2021 REGULAR OVERTIME TOTAL IMRF FICA TOTALS MAYOR & LIQ. COM. $ 908.34 $ - $ 908.34 $ - $ 69.49 $ 977.83 ALDERMAN 3,900.00 - 3,900.00 298.35 4,198.35 ADMINISTRATION 20,293.46 - 20,293.46 2,254.60 1,499.22 24,047.28 FINANCE 11,742.75 - 11,742.75 1,164.48 884.75 13,791.98 POLICE 117,814.18 1,747.96 119,562.14 719.52 8,861.89 129,143.55 COMMUNITY DEV. 22,151.09 - 22,151.09 2,460.99 1,634.16 26,246.24 STREETS 16,996.66 6,121.53 23,118.19 2,568.47 1,709.66 27,396.32 WATER 17,303.73 1,560.11 18,863.84 2,095.77 1,388.11 22,347.72 SEWER 9,707.02 - 9,707.02 1,078.43 708.32 11,493.77 PARKS 23,899.49 3,314.76 27,214.25 3,023.49 2,017.31 32,255.05 RECREATION 17,077.72 - 17,077.72 1,705.92 1,266.68 20,050.32 LIBRARY 15,633.74 - 15,633.74 991.42 1,158.41 17,783.57 TOTALS $ 277,428.18 $ 12,744.36 $ 290,172.54 $ 18,063.09 $ 21,496.35 $ 329,731.98 TOTAL PAYROLL $ 329,731.98 Page 8 of 9 IFOPUWBUC L)BRAKY YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, March 8, 2021 ACCOUNTS PAYABLE Library CC Check Register (Pages 1 -3) 02/25/2021 $2,118.95 Library Check Register (Pages 4-6) 03/08/2021 9,363.58 Metlife-Feb. 2020 Dental Ins. 02/09/2021 526.83 First Non-Profit- Unemployment Ins 02/09/2021 363.96 Glatfelter-2021 Liability Ins. -Installment#2 02/09/2021 981.66 IPRF-Mar. 2021 Workers Comp 02/09/2021 979.66 Nicor-01/01/21-02/02/21 services 02/23/2021 1,630.40 TOTAL BILLS PAID: $15,965.04 PAYROLL DATE Bi-weekly(Page 7) 02/05/2021 $ 16,383.13 Bi-weekly(Page 8) 02/25/2021 17,783.57 TOTAL PAYROLL: $34,166.70 TOTAL DISBURSEMENTS: $50,131.74 Page 9 of 9 DATE: 03/03/2021 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 13:26:36 GENERAL LEDGER ACTIVITY REPORT ID: GL440000.WOW FOR FISCAL YEAR 2021 ACTIVITY THROUGH FISCAL PERIOD 10 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS 01 05/01/2020 BEGINNING BALANCE AP-200525MB 05/19/2020 13 BREAKOUT-EDU KIT REFUND FIRST NATIONAL BANK 900088 052520-E.TOPPER-B 49,444.29 160.88 TOTAL PERIOD O1 ACTIVITY 0.00 160.88 02 AP-200625MB 06/16/2020 101 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900090 062520-E.TOPPER-B 47.49 GJ-200630LB 07/02/2020 05 June 2020 Deposits 196.19 TOTAL PERIOD 02 ACTIVITY 47.49 196.19 03 AP-200713 07/07/2020 01 BOOKS BAKER & TAYLOR 104898 2035272564 673.42 07/07/2020 02 BOOKS BAKER & TAYLOR 104898 2035278024 554.19 AP-200725M 07/16/2020 213 AMAZON-ROCKING CHAIR FIRST NATIONAL BANK 900092 072520-E.TOPPER 44.99 07/16/2020 214 AMAZON-ADDRESS LABELS, FIRST NATIONAL BANK 900092 072520-E.TOPPER 76.36 07/16/2020 215 AMAZON-ELECTRONIC KEYBOARD FIRST NATIONAL BANK 900092 072520-E.TOPPER 82.99 07/16/2020 216 AMAZON-GAMES, CARDS FIRST NATIONAL BANK 900092 072520-E_TOPPER 36.93 07/16/2020 217 AMAZON-SENSORY BALL FIRST NATIONAL BANK 900092 072520-E.TOPPER 14.99 07/16/2020 218 THERAPY SHOPPE-FIDGETS FIRST NATIONAL BANK 900092 072520-J.WEISS 105.61 07/16/2020 219 FOXY'S ICE CREAM-16 $5.00 GIFT FIRST NATIONAL BANK 900092 072520-J.WEISS 80.00 07/16/2020 220 ROSATIS-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 221 PARMA-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 222 STARBUCKS-SUMMER READING GIFT FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 20.0.0 07/16/2020 223 GRACE COFFEE-SUMMER READING FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 10.00 GJ-200731LB 08/02/2020 03 July 220 Deposits 1,216.44 TOTAL PERIOD 03 ACTIVITY 1,779.48 1,216.44 04 AP-200825M 08/19/2020 165 AMAZON-BOOKS, JUMPER CABLES, FIRST NATIONAL BANK 900093 082520-E.TOPPER 678.01 08/19/2020 166 AMAZON-ALEXA SPEAKER FIRST NATIONAL BANK 900093 082520-E.TOPPER 39.99 08/19/2020 167 AMAZON-SUPPLY CASE FIRST NATIONAL BANK 900093 082520-E.TOPPER 22.73 08/19/2020 168 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900093 082520-E.TOPPER 49.99 08/19/2020 169 DOLLAR TREE-SUMMER READING FIRST NATIONAL BANK 900093 082520-J.WEISS 12.50 08/19/2020 170 TARGET-SUMMER READING GIFT FIRST NATIONAL BANK 900093 082520-J.WEISS 25.00 GJ-200831LB 09/01/2020 05 Aug 2020 Deposits 4,708.14 TOTAL PERIOD 04 ACTIVITY 828.22 4,708.14 05 AP-200914 09/08/2020 01 BOOKS BAKER & TAYLOR 104920 2035371948 658.84 09/08/2020 02 BOOKS BAKER & TAYLOR 104920 2035383645 676.99 09/08/2020 03 BOOKS BAKER & TAYLOR 104920 2035405495 536.18 09/08/2020 04 BOOKS BAKER & TAYLOR 104920 2035418721 436.93 09/08/2020 05 BOOKS BAKER & TAYLOR 104920 2035422067 467.45 09/08/2020 06 BOOKS BAKER & TAYLOR 104920 2035428949 293.26 09/08/2020 07 BOOKS BAKER & TAYLOR 104920 20359395078 303.11 TOTAL PERIOD 05 ACTIVITY 3,372.76 0.00 06 AP-201012 10/06/2020 01 BOOKS BAKER & TAYLOR 104933 2035452893 616.27 10/06/2020 02 BOOKS BAKER & TAYLOR 104933 2035480910 50.86 10/06/2020 03 ANNUAL SUBSCRIPTION RENEWAL PROMOTION, INC. 104934 550082 588.00 AP-201025M 10/19/2020 219 CONSTANT CONTACT-ANNUAL FIRST NATIONAL BANK 900095 102520-E.TOPPER 588.00 GJ-201031LB 11/02/2020 06 Oct 2020 Deposits 1,686.00 TOTAL PERIOD 06 ACTIVITY 1,843.13 1,686.00 DATE: 03/03/2021 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 13:26:37 GENERAL LEDGER ACTIVITY REPORT ID: GL440000.WOW FOR FISCAL YEAR 2021 ACTIVITY THROUGH FISCAL PERIOD 10 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS 08 AP-201214 12/07/2020 01 BOOKS BAKER & TAYLOR 104955 2035562347 31.50 12/07/2020 02 BOOKS BAKER & TAYLOR 104955 2035572750 39.12 AP-201225M 12/28/2020 177 AMAZON-BEED GEMS, FM FIRST NATIONAL BANK 900097 122520-E.TOPPER 127.83 12/28/2020 178 AMAZON-ZIPPER BAGS FIRST NATIONAL BANK 900097 122520-E.TO2PER 7.78 12/28/2020 179 AMAZON-HOT CHOCOLATE FIRST NATIONAL BANK 900097 122520-E.TOPPER 13.40 12/28/2020 180 DOLLAR TREE-POLAR EXPRESS FIRST NATIONAL BANK 900097 122520-J.WEISS 26.50 12/28/2020 181 DOLLAR TREE-POLAR EXPRESS FIRST NATIONAL BANK 900097 122520-J.WEISS 12.50 GJ-201231LB 01/04/2021 04 Dec 2020 Deposits 449.03 TOTAL PERIOD 08 ACTIVITY 258.63 449.03 10 AP-210208 02/02/2021 01 BOOKS BAKER & TAYLOR 104979 2035690481 122.82 02/02/2021 02 BOOKS BAKER & TAYLOR 104979 2035705110 32.38 GJ-210228LB 03/01/2021 05 Feb 2021 Deposits 40.00 TOTAL PERIOD 10 ACTIVITY 155.20 40.00 TOTAL ACCOUNT ACTIVITY 8,284.91 8,456.68 ENDING BALANCE 49,616.06 GRAND TOTAL 0.00 49,616.06 TOTAL DIFFERENCE 0.00 49,616.06 UNITED CITY OF YORKVILLE Qrky� rC FISCAL YEAR 2021 BUDGET REPORT viffe- For the Month Ended February 28,2021 PUBLIC U BRARY %.fFirtati'r- N°o 17% 25% 33?6 125; 50% 55-: /,2:.; '�;. y1 fear-lo-llam RSC'AL4'BAR2021 111-Ull W"... DESCRII•PION 01:450 J-20 J.1y'le A,e 1-20 tomb-10 Orlobe o November20 Urrrmhe-20 ,Iv,uan-21 Pehruar131 'I'—k BL'OGEr %.fBudg,, LIBRARY OPERATIONS REVENUES Tares 82-000-40-00-4 U PROPERTY TAXES - 351,569 27,832 31.873 298,065 18X44 89(10 _ _ - 736,883 739,047 99.71% 82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE - 393.438 1 31.146 35,669 1 333,562 1 20,864 9,960 - - - 824,640 8229531 100.21% Intergo—mental 82.00041-00-1120 PERSONAL PROPERTY TAX 800 - 831 614 - 779 - 202 958 - 4.183 5,250 79.68% 82-000.41-004170 STATEGRANTS - 500 - 21,651 20,000 108.26% Fines&Forfeits 92-000-13.004330 LIBRARY FINES - 1,072 - 526 56 179 796 13 r 134 380 2,805 8,500 32.99% Chargesfor Senice 82-000-04-00-1401 LIBRARY SUBSCRIPTION CARDS - 476 175 342 168 165 1,504 - 285 863 3 979 8,500 46.82% 82-000-44-004422 COPY FEES - 7 - 325 7 362 36 389 124 8 1.253 3.800 32.97% 92-000-44-004439 PROGRAM FEES - - - - - 2 _ _ _ _ 2 _ 0.00% 1mrstment Famin s 82-00045-004500 INVESTMENT EARNINGS 203 142 136 103 102 148 lflfl 93 74 64 1,164 8,959 12.99% see!laneolcs 82-000-18-00.4820 RENTAL INCOME - _ _ _ _ _ _ 1,750 0.00% 82.00048-004850 MISCELLANEOUS INCOME - 324 - - 50 I - - 138 78 591 2,000 29.53% OtherRnanein Sources 82410..49-00-4901 TRANSFER FROM GENERAL 5911 1911 2,244 1911 1,911 2,244 992 979 4,476 2,325 24,905 26,554 93(,93(,S-/,ri TOTREVENUES:LIBRARY 6,914 748,934 62,364 71,363 655,073 43,388 21,889 1,726 6,689 3,718 1,622,056 1,647,343 98.47% LIBRARY OPERATIONS EXPENDITURES Salaries&Wages 82-820-50-00-5010 SALARIES&WAGES 31.602 21,068 21.068 21,068 21.068 34.224 21.700 37,779 16.847 16.847 243.272 289.742 83.96% 82-820.50-00-5015 PART-TIME SALARIES 19,929 9.261 9,829 10,986 10,505 17,790 11605 12,(163 10,771 13.222 125,950 19(1.(100 66.29% Bene is 82-820-52-00-5212 REUREMENT PLAN CONTRIBUTION 3,547 2,370 2,370 2,370 2,370 3,840 2,441 4,237 1,872 1,872 27,287 32,779 83.25% 82-820-52-00-5214 FICA CONTRIBUTION 3,886 2,264 2,307 2,396 2,359 3,922 2,491 3,776 2,038 2,225 27,662 35,952 76.94% 82-820-52-00-5216 GROUP HEALTH INSURANCE 10,625 9,593 8,998 4,655 4,655 3,828 4,492 4,770 10,023 6,121 67,761 76,764 88.27% 82-820-52-00-5222 GROUP LIFE INSURANCE 29 29 29 29 29 58 - 29 24 24 280 387 72.24% 82-820-52-00-5223 DENTALINSURANCE 527 527 396 527 527 527 527 527 527 527 5,139 6,322 81.27% 82-820-52-00-5224 VISION INSURANCE 169 84 84 84 84 84 - 84 84 72 831 1,012 82.08% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 333 - 333 - - 333 _ _ _ 3G4 1363 750 181.69% 82-820-52-00.5231 LIABILITY INBURANCE 5,578 1,911 1,911 1,911 1,911 1,911 992 979 4,476 1961 23,542 25,834 91.13% Cantrachfal Services 82-820-54-00-5412 TRAINING&CONFERENCES - _ _ - - - - _ _ _ 3,000 000% 82-820-54-00-5415 TRAVEL&LODGING - - _ - _ _ _ _ _ _ _ 1,500 0.00% B2-820-54-00-5426 PUBLISHING&ADVERTISING - 228 567 35 - _ _ _ _ _ 830 2,500 33.20% 82-820-54-00-5440 TELECOMMUNICATIONS - - 609 420 4,127 421 420 419 - 840 7,256 7,200 100.78% 82-820-54-00.5452 POSTAGE&SHIPPING - - 7 5 239 20 16 15 14 121 437 750 58.33% 82-820-54-00-5460 DUES&SUBSCRIPTIONS 593 185 248 51 284 3,033 2,997 1.674 128 343 9,536 11,000 86.69% 82-820-54-00-5462 PROFESSIONAL SERVICES 3.865 1.442 1,771 210 4,511 288 3,680 905 2.361 5,001 24,033 40,000 60M% 82.820-54-00-5466 LEGAL SERVICES _ _ _ 338 - _ _ _ 3,945 450 4,613 3,000 153.75% 82-820-54-00.5468 AUTOMATION 2.366 - 4.105 503 - 3.801 - 413 - 3.801 14.990 20,000 74.95% 82-820-54-00-5480 UTILITIES - - 600 1,281 735 1.124 1.213 1.465 1.874 1,630 9.923 11,798 84.11% 82.820.54-00-5495 OUTSIDE REPAIR&MAINTENANCE - 2,195 462 4,277 6,738 1,120 - 4698 5,481 24,971 50,000 49.94% 82-820-54-00-5499 PAYING AGENT FEES - 1.100 589 - _ _ _ _ _ - 1.689 1.700 99.32% SY lies 82-820-56-00-5610 OFFICE SUPPLIES - 311 69 144 438 587 1.119 596 I78 171 3.611 8000 45.22% UNITED CITY OF YORKVILLE FISCAL YEAR 2021 BUDGET REPORT For the Month Ended February 28,2021 PUBUCIJBRARY 1a?fl'i.ual F'eur A°,r. 17% 23. 33% 421: 5M 53" 671; 7511 93'b YoNo-Datr F78CAL YEAR2021 :1CCOI: YORKVILLE PUBLIC LIBRARY PUBLIC LIBRARY STATEMENT " - ' • ' As of February 28, 2021 FISCAL YEAR 2021 May June July August September October November December January February March April 2020 2020 2020 2020 2020 2020 2020 2020 2021 2021 2021 2021 Library Operations Old Second S 321,123 S 629,168 $ 588,982 S 575,506 S 874,784 S 839,655 S 801,304 S 644,730 S 603,203 S 523,033 Building Development Fees Old Second 123,389 123,967 123,713 120,664 146,038 158,237 166,287 156,796 164,532 160,727 Library Operations IMET* 4,126 4,126 4,126 4,126 4,126 4,126 4,126 4,126 4,126 4,126 --T Library Operations Illinois Funds 236,679 236,766 236,816 236,848 258,024 258,046 258,066 258,086 258,105 258,120 Total: S 685,315 S 994,026 S 953,637 S 937,144 S 1,282,972 S 1,260,064 S 1,229,782 s 1,063,738 S 1,029,966 S 946,005 S *Restricted PAYROLL 1sT PAN'PERIOD $ 19,794 S 17,836 $ 17,494 $ 18,360 S 17,830 S 21,421 S 19,389 S 39,288 S 13,850 $ 16,383 2NO PAY PERIOD 19,653 17,277 18,230 18,459 18,622 19,130 18,848 18,566 17,678 17,784 3 R PAY PERIOD 19,667 - - - - 12,214 - - - - Total S 59,113 S 35,113 S 35,724 S 36,819 S 36,452 S 52,765 S 38,237 S 57,854 S 31„528 S 34,167 S - S - YORKVILLE PUBLIC LIBRARY STATEMENT OF REVENUES,EXPENDITURES AND TRANSFERS For the Month Ended February 28,2021 - QfC 11,r PUBLIC LIBRARY Fiscal Year 2020 February YTD %of FY 2021 For the Month Ended February 28,2020 Actual Actual Budget Budget YTD Actual %Change LIBRARY OPERATIONS FUND(82) Revenues Property Taxes $ $ 1,561,523 100.0% $ 1,562,000 $ 1,497,431 4.28% Intergovernmental Personal Property Replacement Tax $ $ 4,183 79.7% $ 5,250 $ 5,088 -17.77% State Grants 21,651 108.3% 20,000 21,151 2.36% Total Intergovernmental $ - $ 25,835 102.3% $ 25,250 $ 26,239 -1.54% Library Fines $ 380 $ 2,805 33.0% $ 8,500 $ 7,097 -60.48% Charges for Services Library Subscription Cards $ 863 $ 3,979 46.8% $ 8,500 $ 7,175 -44.53% Copy Fees 8 1,253 33.0% 3,800 3,230 -61.21% Program Fees - 2 0.0% - 64 -96.87% Total Charges for Services $ 871 $ 5,234 42.6% $ 12,300 $ 10,468 -50.00% Investment Earnings $ 64 $ 1,164 13.0% $ 8,959 $ 15,807 -92.63% Reimbursements/Miscellaneous/Transfers In Miscellaneous Reimbursements $ $ - 0.0% $ - - 0.00% Rental Income - 0.0% 1,750 1,275 -100.00% Miscellaneous Income 44 557 27.8% 2,000 2,522 -77.92% Transfers In 2,325 24,905 93,7% 26,584 23,396 6.45% Total Miscellaneous&Transfers $ 2,370 $ 25,462 83.9% $ 30,334 $ 27,192 -6.37% Total Revenues and Transfers $ 3,684 $ 1,622,022 98.5% $ 1,647,343 $ 1,584,234 2.39% Expenditures Library Operations $ 63,021 $ 1,464,386 88.0% $ 1,664,378 $ 1,450,386 0.97% 50 Salaries 30,070 369,222 77.0% 479,742 369,725 -0.14% 52 Benefits 13,166 153,863 85.6% 179,800 143,527 7.20% 54 Contractual Services 17,667 98,277 64.5% 152,448 124,302 -20.94% 56 Supplies 2,119 15,937 63.0% 25,300 15,819 0.74% 99 Debt Service - 827,088 100.0% 827,088 797,013 3.77% Total Expenditures and Transfers $ 63,021 $ 1,464,386 88.0% $ 1,664,378 $ 1,450,386 0.97% Surplus(Deficit) S (59,337) $ 157,636 3 (17,035) S 133,848 * February represents 83%of fiscal year 2021 Director's Report February 2021 Summary- R.J. O'Neil came and replaced the cracked burners in the boiler on 2/9/2021. R.J. O'neil came out week of Feb.22 for an issue with the air handlers not satying on. Discovered a bad relay and replaced it. R.J. O'Neil was called again for pump 3 not staying on. Ordered small circuit board. We were contacted by Steve Raasch offering to help look at the Syserco proposal or to talk. We put him in touch with Russ & Darren. Verde electical assesment came on the 25th to count bulbs in fixtures. She will havethe report in April. Elevator no load safety check was done week of March 1st.They will mail the certificate. We are getting some positive feedback on our welcome letters we are sending out to new homeowners. Winter Read community Challenge finished with a total number of minutes read 48,180 and over 200.00 donated to the pantry. We have an employee and her spouse who kindly donated $250.00 to the library again this year. We are down to a one-day quarantine on books beginning on Wed. Feb. 24. On this day we also opened our study rooms to a limit of two people and 1 hour per session. We also made more seating available in the library. We will still maintain our cleaning schedule for wiping down surfaces. Chief Jensen has started calling in staff to receive the 1St round of COVID vaccine after the clinic has leftover vaccines from the days schedule. We had 4 staff members received the shot on 2/16 and 3 on 2/17. We have been in contact with Weblinx for the layout of the internal pages and subpages of the website. These pages have been sent over to the development team to start the coding and development process in the next phase of the redesign. The PerCapita grant was completed and submitted. Recertification was completed and submitted along with the Illinet Survey. Children's Programs: 8 programs with 52 attending(4 book clubs, 2 story times, Zoom Bingo, window art) 12 passive programs with 444 views (5 crafts-to-go, 1 virtual 3-D printing,4 virtual story times, 2 virtual STEM) 4 Teen programs with 49 attending(1 book club & 1 TAG, 2 Dungeons& Dragons Zoom,valentines for Vets) 2 passive teen programs with 3 attending (crafts-to-go) Adult Programs: 4 programs with 30 attending 2/2 Threads Zoom-6 2/10 Lunch Bunch book club/Zoom-7 2/18 Men's Book Club/Zoom-7 2/23 Creative Writing Zoom-13 Passive Programs:2 YouTube 58 views (In the Belly of the Beast-41, How can I serve- 17) Meeting Room Usage: Rentals-0; Library use- 12; Community use-4 Museum pass: 0 Proctored tests:0 Volunteers- Friends of the Library are operating the Lobby book sale and have been continuing to index the KCR Obits. YORKVILLE STATISTICS FOR FY21 PrairieCat Items to Reciproc Items al Items borrowe Borrower All checkout lent to d from s Transacti web s+ checkout all holds holds other other atYorkvill Items Patrons ons renewals renewals s renewals placed filled checkins libraries libraries a added added MAY 641 0 24 13 11 0 0 617 0 0 0 413 10 JUNE 7,303 128 2,095 1,967 128 528 1,756 2,924 96 275 31 269 12 JUL 10,324 457 4,704 4,451 253 285 2,110 3,224 814 1,548 97 324 34 AUG 12,723 744 5,498 5,321 177 381 2,005 4,839 698 1,547 241 313 46 SEP 12,163 796 5,469 5,258 211 348 2,111 4,235 732 1,618 178 388 53 OCT 12,824 1125 5,626 5,383 243 329 2,093 4,776 728 1,670 217 327 67 NOV 12,160 776 5,372 5,103 269 271 2,036 4,481 680 1,522 297 444 37 DEC 11,403 843 5,137 4,711 426 314 1,732 4,220 661 1,308 329 309 27 JAN 12,480 814 5,701 5,397 304 428 2,096 4,255 817 1,594 329 369 45 FEB 12,611 890 5,382 5,161 221 326 1,871 5,032 669 1,464 353 468 59 MAR APR Totals ANCESTRY GALE E-READ IL OMNI OCLC SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED MAY 0 0 0 0 92 80 52 1210 480 330 0 0 0 JUN 0 0 0 0 45 63 45 1133 436 328 1 0 0 JUL 51 24 5 42 45 77 37 923 506 301 0 10 7 AUG 283 154 3 21 36 51 32 923 468 280 1 10 4 SEP 121 23 2 15 23 75 29 787 421 257 0 12 7 OCT 32 50 1 2 25 83 33 797 451 273 1 13 9 NOV 59 19 0 0 28 63 31 813 438 293 0 14 4 DEC 0 0 1 1 42 79 32 773 443 278 0 9 20 JAN 50 90 0 36 801 37 234 521 291 0 12 10 FEB 88 64 21 36 34 59 31 789 442 297 0 MAR APR Totals FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR PATRON DOOR COUNT 0 0 1300 3131 3491 3510 3052 2600 3089 3169 CURBSIDE PATRONS 471 105 72 70 76 53 49 54 55 NUMBER OF CHILDREN'S PROGRAMS 2 3 2 7 10 8 7 9 6 8- CHI LDREN'S CHILDREN'S ROGRAM ATTENDANCE 25 8 20 36 32 121 90 136 39 52 NUMBER OF CHILDREN'S PASSIVE PROGRAMS 5 5 10 12 9 10 14 10 16 12 CHILDREN'S PASSIVE PROGRAM ATTENDANCE 803 676 843 680 556 460 437 186 796 444 NUMBER OFYAPROGRAMS 1 1 1 3 2 3 3 4 YA PROGRAM ATTENDANCE 1 1 4 23 10 7 20 49 NUMBER OF YA PASSIVE PROGRAMS 1 1 1 1 1 2 1 2 YA PASSIVE PROGRAM ATTENDANCE 4 1 0 0 0 20 15 3 YOUTH SUMMER/WINTER READING 72 32 NUMBER OF ADULT PROGRAMS 4 4 4 4 4 4 5 5 6 4 ADULT PROGRAM ATTENDANCE 46 46 46 45 43 43 40 73 901 30 NUMBER OF ADULT PASSIVE PROGRAMS 2 ADULT PASSIVE PROGRAM ATTENDANCE 58 ADULT SUMMER/WINTER READING 33 38 YOUTH COMPUTER SESSIONS 221 17 33 78 18 18 70 9 ADULT COMPUTER SESSIONS 140 201 170 217 169 169 230 183 FRIENDS VOLUNTEER HOURS 131 10 31 13 19 48 40 30 50 IPLAR NOTES:COUNT LIVE VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE COUNT VIEWS OF RECORDED VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE Yorkville Public Library & City of Yorkville Partnership Discovery Document I February 25, 20211 v01 Parks&Rec/City Goals • Provide a space for the city's preschool program that would best serve the Yorkville community,beginning in August,2021: o Program serves roughly 100 children throughout the week:25-30 children+staff(full-time preschool coordinator and various part time teachers)per given program (baring COVID restrictions) o Programs are staggered throughout the day based on age group o Current space better suited as a restaurant or retail development property for Yorkville's downtown area • Library meeting room suggested as an ideal space for the preschool program: o Ample space within meeting room to house large number of toys,material,books,etc. o Location would put it in the vicinity of Yorkville's"educational campus" o Minor construction would be needed including a wall to separate the space for the different programs o Easy parking for parents(Library guides that a coordinated effort would be needed due to congestion from high school dismissal) Library Goals • Maintain property ownership of the meeting room;granting use to the City/Parks&Rec for an agreed upon term • Be consulted on changes to the space prior to implementing;maintain authority over space if the City/Parks& Rec no longer desire use • Increase use of the library services by the community. • Increase use of meeting room as a shared community space. • With City's support ensure space,AN, and furniture needs for current and future adult and children programing 0 2019 Meeting Room Stats: Room was closed or utilized 220 days;delivered 167 programs(103 daytime; 64 evening)—most programs around 20 people,but large programs do occur up to 60 people • Ensure easily accessible and ample storage of books held for annual book fair which generates$6K annually for library programming • Partner with the City on facilities manager support(role to include vendor contract maintenance and renewal,oversight of maintenance/inspection schedules,such as: 0 Elevator maintenance&inspections, Fire safety inspections, Backflow inspection, Parking lot maintenance, Landscaping/mowing maintenance,Snow removal/shoveling&salting sidewalks 0 Regular changing of light bulbs(suggested by Dirk that they come every other month for this)We have many Bodine fixtures;these are emergency backup lighting because we do not have generator backup.When the fixtures are let go without good bulbs then the ballast have to be replaced which is more expensive and time consuming than just a new light bulb. • Partner with the City on custodial contract for our needs—currently 3 part time custodians working 20 hrs/week;minimal services performed, unreliable [Note* We were interested to know what a janitorial contract would cost. It would be 3,521.00/month plus cost of consumables for a scheduled basic service. They supply their own equipment.] Shared Goals between Library and Parks&Rec/City • Keep the needs of the Yorkville community at the center of our decision-making • Generate more excitement around the Library,create more draw for patrons to get library cards, uses services and programs • Begin to rebuild a positive and collaborative partnership with each other that is seen and felt by the community • Down the road, evolve partnership to leverage staff across Library&Parks&Rec to develop and deliver programs to the community 1 Yorkville Public Library & City of Yorkville Partnership Discovery Document I February 25,20211 v01 Key Stakeholders • Library Board of Trustees: provide input on needs of the Library, approve decisions on partnership • Library Management Team: provide input on needs of the Library • Friends of the Library(about 20 active members,3 Officers): will have a voice in ensuring there is space for the annual Book Sale which generates$6K each year which goes right back to programming and space for minigolf fundraiser • John Purcell,Yorkville Mayor: provide input on needs of the City • Bart Olsen,City Administrator: provide input on needs of Parks&Rec, approve support for library on maintenance/custodial needs,provide info on city contracts/cost for these needs • Tim Evans,Director Yorkville Parks and Recreation: provide input on needs of Parks& Rec • Parks&Rec Staff: provide input on needs of Parks&Rec • Steve Raash,Facilities Manager: point of contact for centralizing Library HVAC control system with the City • Parks&Recreation Board—stay informed on development of a partnership with the Library • City Council: develop an IGA to support the partnership between the Library and the City Process&Timing Phase 1:Discover Phase 2: Decision&Im lementation Feb 2021 March 2021 Aril 2021 May 2021 June 2021 Julv 2021 August 2021 Week of 2/22: March 8:Share April 12: Share City and Library Budgets June 1:Partnership Construction occurs Preschool program starts in Discovery meetings discovery document updates/progress due(would need to decision finalized Communication plans new location @ Library held with Darren/Julie @ Library Board @ Library Board include partnered Etc. and(1)City/Parks& Meeting Meeting maintenance/custodial Implementation plan Rec,(2)Library Mgmt needs if agreed upon) developed John,Bart&Tim to Discuss and algin Create comprehensive attend on next steps discovery document Discuss and align on next steps Additional Questions/Concerns/Ideas/Items to Solve For: 1. Could the Children's section in the Library be considered for the preschool program?First reaction would be that this would be challenging from a noise standpoint. Currently,those using the Quiet Reading Rooms on the 2❑d floor can hear noise from programs in the Program Room in the Children's Department 2. What can be shifted upstairs in the Library(near Board room and office space)to use for other needs? 3. If it possible to share the space in the meeting room between the preschool program and Library programs—how would this exactly work?Key questions about what the space would look like,who would be responsible for coordinating schedule between Parks&Rec and the Library,who would be responsible for turning the room over,currently chairs are not stackable so would be challenging—would be critical to have clear expectations laid out for converting the room for library programing 4. What time of day do the preschool programs run? 5. Safety of the children in the room is critical—of primary concern is the staircase and that the building is open to the public 6. Additional safety issue in the room is that the lights turn on and off only through the circuit breaker—there are no light switches on the wall 2 Yorkville Public Library & City of Yorkville Partnership Discovery Document I February 25, 20211 v01 7. Additional phone line would be needed for preschool program use 8. Would be responsible for insurance liability for the preschool program in the Library's building—would this be under the City? 9. Would a shared facilities manager not just take care of maintenance,but also the inspection/maintenance schedule,vendor proposals/renewals? 10. Does the City have any ideas for off-site storage for the library's book sale books?The entire meeting room perimeter is filled with boxes of books being held for the book sale. Moving them up the stairs is not possible—no staff to do this,no elevator 11. Staff lounge,board room,and business office are located in a secured second floor area with bathrooms—could be combined as an alternative for preschool program 12. If the Library were to convert 3 rooms upstairs to create a larger space for Library programs—we would need to staff the library to allow patrons in after library hours and would look for financial support from the City to convert/construct the space to meet those needs 13. Will we need Legal involvement in this process? 14. Would need to be thoughtful of not monopolizing youth staff for free community programs when people pay for preschool. Library would expect that any group visits from the preschool program would be scheduled in advance. 3 i lob librar . Aware Increase community awareness & engagement Whether you're planning programs or promoting reader services, keep your patrons informed and engaged. LibraryAware helps connect patrons to your resources through the channels where they are. In the library Y 9 Our rofessionall designed + # templates help you create program ' r --Mt .- flyers,posters,reading maps,signs, , bookmarks,and more.Your readers P y will discover everything from books } to programs during their library visits! 7. Online ' Share digital book lists,add program e carousels and book widgets to your website,and post on social media to f make sure your library has a presence e on the web. By email Y Deliver targeted event information via e-blasts and relevant reading recommendations through our award winning,ready-to-go NextReads genre newsletters. Miami ••• Libra tools ryAware has the you need to tell your story ;,iP, Library-focused templates& images O Newsletters Thousands of professionally designed templates for From our curated NextReads reading programs, book recommendations, and more! Print, recornmendations to custom newsletter layouts post,email, and share. Millions of stock images and to get the word out about your programs and graphical elements perfect for library promotions. events,we have a newsletter for that! Readers'advisory content 0 Emails Did we mention we're a part of Novelist, a Share news about books, programs, events, leader in readers' advisory?We embed reading and services.All unlimited, all the time. recommendations in many of our templates. Subscriber management Drag and drop editing Easily upload,export,edit, and segment your Our easy-to-use editor makes it simple to grab a unlimited subscriber list. template, customize it,and get back to helping your patron find that book with a blue cover. fir, Analytics Know what your patrons are opening, clicking, .r+ Social media integration following, and reading —so you can measure Quickly and easily post book-related content and what works. program info to Facebook,Twitter, and Pinterest. 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