Administration Committee Minutes 2021 02-17-21
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APPROVED 3/17/21
UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Wednesday, February 17, 2021 6:00pm
City Hall Conference Room
Note: This meeting was held in accordance with Public Act 101-0640 and Gubernatorial
Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the
Governor under the Illinois Emergency Management Agency Act. This allows remote
attendance for this meeting to encourage social distancing due to the current Covid-19
pandemic.
Committee Members In Attendance:
Chairman Chris Funkhouser/in-person Alderman Dan Transier/remote
Alderman Joe Plocher/remote
Absent: Alderman Jason Peterson
Other City Officials In Attendance:
City Administrator Bart Olson/remote
Assistant City Administrator Erin Willrett/remote
Finance Director Rob Fredrickson/in-person
Others in Attendance: None
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser.
Citizen Comments: None
Minutes for Correction/Approval: January 20, 2021
The minutes were approved as presented.
New Business:
1. ADM 2021-05 Budget Report for January 2021
Mr. Olson reported a 5% reduction in sales tax revenue as of this date. He said in the
federal covid relief package, there could be an early allocation for the states with a
possible $7 billion for Illinois. Mr. Funkhouser questioned an email from IML regarding
a 10% cut.
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2. ADM 2021-06 Treasurer's Report January, 2021
Finance Director Fredrickson reported the following:
Beginning Fund Balance: $12,703,923
YTD Revenue: $26,003,408
YTD Expenses $25,362,442
Projected Ending Fund Balance: $13,344,889
This moves to the Council consent agenda.
3. ADM 2021-07 Cash Statement for June 2020
Finance Director Fredrickson said staff is working on the backlog of reports since an
employee has left the city. This is informational.
4. ADM 2021-08 Website Report for January 2021
Ms. Willrett reported on the statistics for the month and noted the city events. (Audio
was difficult to hear).
5. ADM 2021-09 2020 Annual Report
This report shows the highlights of each city department for the year, said Ms. Willrett.
It will be posted to the city website and linked to Facebook. This informational report
will move forward to the standard Administration report for the City Council agenda.
6. ADM 2021-10 City Council Email Account Policy
Chairman Funkhouser asked that this item be placed on the agenda for consideration to
standardize the appearance of city email. He noted that aldermanic emails are not subject
to FOIA if they are sent to residents. Mr. Olson said the city email is offered to all when
elected and if anyone wants to switch, the cost is about $200 a year per email account.
If a city email address is used, the email is archived. He said there is no policy and
Alderman can choose between a city email or personal email address.
Alderman Plocher noted that in the past, there were issues with forwarding emails under
the city email address. Alderman Transier asked if there could be issues with security or
hacking. He added that if one Alderman moves to city email, all Aldermen should have a
city email address. Mr. Olson said the city has a cloud-based server with various
security protocols and is probably more robust than private email. It was noted that only
the Mayor has a city email account at this time while Aldermen have their own. This will
move to the full Council for discussion and Mr. Olson will verify the cost.
7. ADM 2021-11 City Meetings Streaming Policy
This item was placed on the agenda by request of Alderman Funkhouser. Though the
city is using Zoom technology for meetings during the Covid-19 pandemic and even
though all Aldermen might be attending in-person, he is suggesting streaming the
meetings in an effort to more fully engage the public. Mr. Olson believes this might be
an AV equipment rather than a software solution and the microphone system would need
to be upgraded. He said Zoom is the best solution that he is aware of at this time.
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Alderman Plocher said he was in favor in making meetings more accessible and that
people were more likely to make comments from their own home rather than coming to
the meetings. Alderman Transier agreed saying it was a good idea, making it easier for
citizens to know what was happening or to participate and it is the way of the future. He
said the courthouses are contemplating not returning to in-person appearances and they
have cameras that focus on the bench, judge and gallery. Chairman Funkhouser asked
Mr. Olson to investigate a microphone and camera for this purpose and the equipment
could be used at the Library and Parks & Rec meetings also. The cost information will
be brought back to the Administration committee in 2 months with a brief update
requested next month.
Old Business: None
Additional Business: None
There was no further business and the meeting adjourned at 6:22pm.
Respectfully transcribed by
Marlys Young, Minute Taker/in-person