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Public Works Packet 2021 04-20-21 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, April 20, 2021 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: March 16, 2021 New Business: 1. PW 2021-23 Snow Operations Report 2. PW 2021-24 Capital Improvement Projects Update 3. PW 2021-25 Quarterly Bond and Letter of Credit Reduction Summary 4. PW 2021-26 Timber Glenn Subdivision – Lot 5 and 6 – Bond Release 5. PW 2021-27 Mill Road Reconstruction – Contract Award 6. PW 2021-28 Mill Road Reconstruction – Construction Engineering Agreement 7. PW 2021-29 Bristol Ridge Road Resurfacing – Preliminary and Design Engineering Agreement 8. PW 2021-30 Wing Road – Construction Alternatives 9. PW 2021-31 Road to Better Roads Program II – Additional Paving 10. PW 2021-32 Alternative Water Supply Update – Engineering Agreement 11. PW 2021-33 Sidewalk Locations Old Business: 1. PW 2021-06 MFT Resolution for ReBuild Illinois (Fox Hill Improvements) Additional Business: 2019/2020 City Council Goals – Public Works Committee Goal Priority Staff “Municipal Building Needs & Planning” 2 Bart Olson, Rob Fredrickson, Eric Dhuse, James Jensen, Tim Evans & Erin Willrett “Road to Better Roads Funding” 3 Bart Olson, Rob Fredrickson & Eric Dhuse “Water Planning” 6 Eric Dhuse & Brad Sanderson “School Safety (Exterior & Traffic)” 8 (tie) Eric Dhuse & James Jensen “Quiet Zones” 14 (tie) Eric Dhuse, Erin Willrett & Brad Sanderson “Route 47 Crossings” 19 Eric Dhuse & Brad Sanderson United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, April 20, 2021 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. March 16, 2021 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2021-23 Snow Operations Report □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2021-24 Capital Improvement Projects Update □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2021-25 Quarterly Bond and Letter of Credit Reduction Summary □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2021-26 Timber Glenn Subdivision – Lot 5 and 6 – Bond Release □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2021-27 Mill Road Reconstruction – Contract Award □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2021-28 Mill Road Reconstruction – Construction Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2021-29 Bristol Ridge Road Resurfacing – Preliminary and Design Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2021-30 Wing Road – Construction Alternatives □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2021-31 Road to Better Roads Program II – Additional Paving □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2021-32 Alternative Water Supply Update – Engineering Agreement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 11. PW 2021-33 Sidewalk Locations □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2021-06 MFT Resolution for ReBuild Illinois (Fox Hill Improvements) □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – March 16, 2021 Public Works Committee – April 20, 2021 Majority Committee Approval Minute Taker Name Department Page 1 of 4 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, March 16, 2021, 6:00pm Yorkville City Hall, Council Chambers 800 Game Farm Road In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the United City of Yorkville is encouraging social distancing during the pandemic by allowing remote attendance for this meeting. IN ATTENDANCE: Committee Members Chairman Joe Plocher , remote Alderman Seaver Tarulis, remote Alderman Ken Koch, in-person Alderman Chris Funkhouser, remote Other City Officials City Administrator Bart Olson, in-person Assistant City Administrator Erin Willrett, remote Engineer Brad Sanderson, EEI, in-person Public Works Director Eric Dhuse, in-person Other Guests: Jason Pesola, remote The meeting was called to order at 6:00pm by Chairman Joe Plocher. Citizen Comments: Mr. Pesola thanked the city for everything it does. Previous Meeting Minutes: February 16, 2021 The minutes were approved as presented. New Business: 1. PW 2021-08 Snow Operations Report Mr. Dhuse reported a very busy February and that 3 trucks were down much of the month. He thanked the crew for the job they did with the equipment available. He will have the year end report next month. Alderman Funkhouser asked about the salt brine failure and how to mitigate it. Mr. Dhuse replied a replacement part is on order and the truck will be ready for service next year. Report is informational. Page 2 of 4 2. PW 2021-09 Water Department Reports for September – December 2020 and January 2021 Mr. Dhuse said less water was used in the winter. This is the monthly report for EPA and moves forward to City Council for approval. 3. PW 2021-10 Road to Better Roads Program – Contract Award 4. PW 2021-11 2021 Road to Better Roads Program – Construction Engineering Agreement Items 3 and 4 were discussed together. Bids were received and the low bidder was D Construction at $857,885.67 which is below the budget estimate. About $50,000 of the leftover money will be spent for striping and crack sealing. EEI will do the construction engineering to complete the work this summer at a cost of about $66,291. 5. PW 2021-12 Elizabeth Street and Appletree Court Water Main Improvements - Contract Award 6. PW 2021-13 Elizabeth Street and Appletree Court Water Main Improvements – Construction Engineering Agreement Eleven bids were received and the low bidder was Stokes Excavating from Rockford at $600,295.12. Mr. Sanderson recommended awarding the bid to them. The construction engineering agreement is with EEI for $68,791. Mr. Olson recommended approval. 7. PW 2021-14 Kennedy Road and Mill Road Intersection Improvements Engineering Agreement This is the last piece of the Mill Rd. project, east of this intersection, and is $51,383 for the engineering contract and $6,200 direct expense for design engineering from EEI. The job will be put out to bid and hopefully completed with funds from Grande Reserve. 8. PW 2021-15 Heartland Circle – Plat of Abrogation (1162 Spring Street) Mr. Sanderson said the property owner wishes to vacate the easement in the rear yard. It is a public utility easement with no utilities there and drainage is not needed. He recommends approval of the plat of abrogation which will shrink the easement by 10 feet of the 20-foot easement. Alderman Koch asked how it might affect the adjacent properties. The request is for a building permit for a pool and will not affect the nearby lots. This is recommended to move forward. 9. PW 2021-16 Ashley Road Improvements – Status Update An update of Ashley Rd. projects was given by Mr. Sanderson. He said based on past agreements with the city and the developer, the agreement was to complete Rt. 126 and Ashley improvements by November 2021 where Yorkville Christian School will be located. The developer has received the IDOT permit and is ready to meet that schedule. The city has reviewed and signed off on the plans and work will be started in June or July. Performance guarantees are in place to insure the work is completed. The committee was OK with this info. 10. PW 2021-17 Stop Sign Analysis a. Freemont and Somonauk Streets b. Heartland Circle A request was made for stop signs at Freemont and Somonauk. After review of traffic data, it does not support a 4-way stop, but it was recommended to replace the Freemont yield signs with stop signs. Mr. Sanderson said equipment to track speed data was used in this location. As a result, a stop sign is recommended at McHugh right off Rt. 47. The Heartland Circle requests did not meet the criteria for a stop sign. The committee concurred with the recommendations. Page 3 of 4 11. PW 2021-18 2021 EEI Hourly Rate Request Mr. Olson referred to a memo in the packet in which EEI requests an inflationary increase in their hourly rate for base level and supplementary contracts. There was no request in 2020. He said the city supports the request and noted that the city will receive fewer hours. Alderman Funkhouser requested information regarding how many hours have been reduced from the base contract. Regarding the rates themselves he asked about the variation of the increase between 3-6% and 33%. Mr. Sanderson said the 33% increase is for a GIS Tech whose rates were too low based on other similar positions. 12. PW 2021-19 Professional Services Intergovernmental Agreement with Oswego and Montgomery and Water Study Contribution Mr. Olson said the city proposes to pay Oswego $58,650.93 and about $4,000 in legal fees for work being completed on the water study which also benefits Yorkville. Oswego did not ask for contributions, however, Yorkville did not wish to duplicate services and the city will offset Oswego's costs. The Mayors have discussed this matter and this item will set up an agreement with Oswego and Montgomery with each town agreeing to pay the others for services as they see fit. Administrator Olson is recommending a positive vote for the agreement and the other vote is to approve the contribution shown above. A special counsel is also being recommended and other expenses will be forthcoming which will be discussed next month. A supplemental EEI agreement will likely be necessary also. Land acquisition might also be needed. 13. PW 2021-20 Wyland National Mayor's Challenge for Water Conservation Ms. Willrett said this is the city's fourth year in the challenge. There is information on social media and on the website. She said teachers will pick up this information for the classroom. She asked for approval of the resolution by the City Council and she said a press release will be issued. The committee agreed with participating in the challenge. 14. PW 2021-21 Sale of Surplus Vehicles Mr. Dhuse said he wishes to dispose of several vehicles in Public Works. The proposal is to sell or trade after the replacement vehicles are received. Two of the vehicles are tied to the next agenda item of a proposed vehicle purchase proposal. The committee members approved this action. 15. PW 2021-22 Public Works Vehicle Proposals Mr. Olson said the proposal is to buy $680,000 worth of vehicles and equipment as part of a 2021 Budget Amendment or 2022 Budget proposal, plus funds left over from 2021. More impact fees were received than expected. Mr. Dhuse outlined the desired purchases: tractor for $41,000 and 4-6 week turnaround time, lawnmower, replacement of wheel loader with 8-12 weeks turnaround, seal coating machine to do maintenance on trails etc., line sprayer, bucket for leaf pickup for wheel loader and 2 trucks. Two trucks have already been ordered and Mr. Dhuse proposed rehab on two other trucks. Alderman Funkhouser questioned the seal coating machine, however, Mr. Dhuse said he had done a time study that reflected a savings of $127,000 for the city being able to do the sealcoating on trails which have had no sealcoating thus far. Mr. Funkhouser had concerns about adding more tasks to staff. Mr. Dhuse said that rehabbing the 2007 trucks will add 5-7 more years to the truck lifespan and provide better resale value. He said it takes 2 years to receive a new truck once ordered. He said the city is lacking the necessary number of trucks in comparison to other communities. Page 4 of 4 In conclusion, Mr. Funkhouser asked for additional information while Mr. Tarulis said equipment is needed to do the job. Chairman Plocher suggested removing the purchase of a sealcoating machine, making it a separate item and moving the other items forward. Old Business: None Additional Business: Alderman Koch asked for a discussion on repairing additional streets. Mr. Olson said approximately $550,000 would be put towards roads yet to be determined. If bids are lucrative, other streets in Fox Hill will be added to the repair list. He asked the committee which roads they would like to see repaired and Mr. Dhuse had been asked to draft a list of additional streets that should be repaired. Estimates and an analysis will be brought to the April meeting. Alderman Funkhouser asked for a total of the expenditures for Roads to Better Roads as of now and for the summer. Mr. Olson provided that estimate. In another matter, Mr. Funkhouser noted that some of the downtown areas have gravel parking spaces which become muddy and he would like to see them paved. Chairman Plocher agreed. There was no further business and the meeting adjourned at 7:04pm. Minutes respectfully transcribed by Marlys Young, Minute Taker, in-person Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2021-23 Year End Snow Operations Report Public Works Committee – April 20, 2021 None None Brief year end report covering snow removal operations. Eric Dhuse Public Works Name Department Summary A brief recap of the snow removal season. Background Preparing for this snow season was unlike any other. With social distancing and sanitizing everything it was a logistical nightmare. To complicate things, we had a “perfect” leaf season where everyone put out every leaf that fell off the trees. Leaf pick up lasted until November 25th which gave us little time to get things ready. Luckily, the snow held off until the New Year’s weekend. The New Year’s event was a tricky one due to the icing conditions. Staff was out repeatedly spreading salt in an effort to keep the roads safe. Between New Year’s and February, it was looking like a normal winter. A small storm once in a while with seasonal temperatures. When February got here, that all changed. From Friday February 5th through the 24th is a blur. During this time, we were out almost constantly due to persistent snowfall and extremely cold temps. This time was very tough on equipment and staff, we had multiple break downs of trucks and a very tired staff. During this almost three weeks stretch, we had 3 of our large trucks out at one time or another, and many breakdowns of the small trucks that we were able to repair. When you couple this with the constant cold temps and snowfall, it made it hard to keep the roads safe. Thankfully the snow finally stopped and winter returned to normal giving us one last hoorah right before St. Patrick’s Day. On this day, the snow came down so fast and furious so we were forced to salt again even though the temps were well above freezing and we knew the snow would melt off relatively quickly. The data below is a compilation of all the data you have seen throughout the year compiled into one table. Some important notes regarding the table: 1. Brine usage was down considerably. This was due to the extremely cold temps during February, and our brine making machine salinity sensor was broken, so we couldn’t make brine even if we wanted to. The sensor was on backorder for quite some time, the part did not even get here until late March. Our brine machine is now back up and running. 2. Total miles driven were 11,485 by our dump trucks alone. This does not include the full compliment of pick ups which probably drove an equal number of miles assisting the large trucks with snow removal. 3. Tons of salt used was 1651 tons. I would deduce that the total was closer to 1800 which is a 10% increase over what was reported. I say this because we purchased 1800 tons of salt and have the same amount left over as last year. The reporting is never 100% accurate due to the following reasons: a. The trucks on route 7s do not have data recorders. I estimate the amount of salt used by multiplying the spread rate by the miles of road on the route. In Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: April 14, 2021 Subject: Yearend snow report addition, these 2 trucks perform the clean up in many of the parking lots downtown which are also estimated. b. The data collectors in the dump trucks are not made to be accurate to the pound, they are a general guideline that gives us good data to use to be able to see if it is spreading salt consistently, and to give us a general idea how much each route uses per event. c. We do not record the salt used on sidewalks. although this is not much in terms of the overall salt usage, this does add up over a season. 12/29‐3/15 4/8/2021 Recorder ED Total Miles Average Salt Lbs of Lbs of Brine Gallons of Gal Brine/ Tons of Route Truck ID Driven MPH Miles Salt Used Salt/Mi. Miles Brine Used Ton Salt Salt Used 1 9 1622 13 615 349354 569 405 936 5 175 2 27 1428 12 812 471344 581 385 437 2 236 3 10 358 10 256 172038 672 164 494 6 86 4 23 996 11 589 307732 522 368 677 4 154 5 13 1051 12 480 249541 520 214 261 2 125 5 28 1147 11 626 298192 476 340 216 1 149 6 18 1285 11 776 450110 580 366 1320 6 225 73,141327 10 1079 433600 402 0 0 0 217 8 22 775 353 201876 572 245 724 7 101 9 11 1497 10 645 368309 571 364 1535 8 184 11485 11.22 6229 3302096 532.61 2851 6600 4.06 1651 Avg. Avg. Avg. Out of service for at least a portion of the reporting period. Snow Event Date Date of Recording EVENT TOTALS Snow Operations Salt and Brine Data 2020‐2021 One last key item of not is to note the number of dump trucks that broke down at some point during the snow removal season. These breakdowns are not just blown hoses, or other minor setbacks, these breakdowns that are noted are those that caused the truck to be taken out of the lineup for an extended period of time. Moving Forward In the upcoming budget year, we have the rehabilitation of 2 existing trucks that will be completed by the time they are needed for snow removal this winter. In addition to the standard rehab of the underbody, box, and controls, these rehabs will include new hydraulic systems as well. this will hopefully prevent down time with blown hoses and will help us by providing more hydraulic power for the plow, box, spreader, and brine pump. We are also finishing up the process to order an additional single axle dump truck to add to the fleet in winter 2022. Although it will not help for the upcoming season, we have something to look forward to for 2022. To compliment these items, we have 2 new pickup trucks in the water dept. for next season with the intention of ordering an additional 2 pickups for the street department. Having 4 new pickups should give us more consistency and reliability. This is an informational agenda item; no action is needed. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2021-24 Capital Project Update Public Works Committee – April 20, 2021 None Status Update Brad Sanderson Engineering Name Department The purpose of this memo is to update the Public Works Committee as to the status of the several projects. A summary on the status of the projects is provided below: Construction Projects 2020 RTBR Program The work is substantially complete. Final restoration to be addressed in the spring. 2020 Striping Program Work is to be completed by April 30, 2021. Planning/Design Projects 2021 RTBR Program Contract has been awarded to D Construction. The contract completion date is July 10th. Mill Road Reconstruction Bids were received on February 5th and were reviewed at the February Public Works Committee meeting. We anticipate discussing further at an upcoming meeting. Beaver Street BPS Generator Design engineering is complete. We are targeting an April letting. Appletree Court Water Main Improvements Contract has been awarded to Stokes Excavating. Tentative start date is June 28th and shall be completed by August 31st. Fox Hill Improvements (Rebuild Illinois) Design engineering is 95% complete and has been submitted to IDOT for review. We are targeting an April/May letting. Risk and Resilience Assessment Emergency Response Plan Work is on-going and will be completed in June. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: March 29, 2021 Subject: Capital Improvement Projects Update Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2021-25 Bond/LOC Reduction Summary – March 31, 2021 Public Works Committee – April 20, 2021 Informational Informational Brad Sanderson Engineering Name Department Please see the attached reduction summary through March 31, 2021. If you have any questions, please let me know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: March 29, 2021 Subject: 2021 Bond/LOC Reduction Summary – To Date 31‐Mar‐212021 Bond and Letter of Credit Reduction ReportDate Development/ProjectEngineer ConcurrenceCity Administrator ConcurrenceMayor ConcurrenceReduction Final Release Reduction Value Remaining Balance1/12/2021 Grande Reserve ‐ Unit 23XXX 1,024,153.05$ 856,777.79$ 3/23/2021 Kendall Marketplace Townhomes ‐ Lot 52 (Phase 1)XXX 612,355.00$ 163,898.00$ Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #4 Tracking Number PW 2021-26 Timber Glenn Subdivision- Lot 5 and 6 - Bond Release Public Works Committee – April 20, 2021 Majority Consideration of Approval Recommendation to release remaining performance security Brad Sanderson Engineering Name Department The developer has completed the remaining punchlist items from the one-year warranty period and we are now recommending a full release of their remaining performance security. The value of the remaining security is $2,515.00 (Traveler’s Casualty and Surety Company of America Bond #41424197). The public improvements were accepted on March 24, 2020. Please let us know if you have any questions. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: March 23, 2021 Subject: Timber Glenn Subdivision- Lot 5 and 6 – Bond Release 201050 JWK-HRG JWK-HRG · · · · · Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2021-27 Mill Road Reconstruction Public Works Committee – April 20, 2021 Majority Approval Mill Road Reconstruction – Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the Mill Road Reconstruction at 10:00 a.m., February 5, 2021. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate. We recommend the acceptance of the bid and approval of award be made to the low bidder, D. Construction, Inc. 1488 S. Broadway St. Coal City, IL 60416, in the amount of $1,957,829.43. Due to the fact the funding of this project is through the Grande Reserve Developer, we recommend the award of the project be contingent upon approval of the development agreement. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Rob Fredrickson, Finance Director Date: April 5, 2021 Subject: Mill Road Reconstruction Resolution No. 2021-___ Page 1 Resolution No. 2021-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING ACCEPTANCE OF A BID FROM D. CONSTRUCTION INC. FOR THE MILL ROAD RECONSTRUCTION PROJECT IN THE AMOUNT NOT TO EXCEED $1,957,829.43. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing municipality of the State of Illinois pursuant to the 1970 Illinois Constitution and the Illinois Municipal Code, as from time to time amended (the “Municipal Code”) (65 ILCS 5/65-1-1-2, et seq.); and, WHEREAS, after completion of the competitive purchasing process as required by the Municipal Code, and review of all proposals, the staff recommends acceptance of the bid from the D. Construction, Inc., Coal City, Illinois, to perform the work for the Mill Road Reconstruction Project for the City. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the bid submitted by D. Construction, Inc. for the Mill Road Reconstruction Project is hereby accepted in an amount not to exceed $1,957,829.43, and the Mayor and City Clerk are hereby authorized and directed on behalf of the United City of Yorkville to execute a contract containing the terms of the request for bid and bid submitted by D. Construction, Inc and to undertake any and all actions as may be required to implement the terms of the contract. Section 2. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Resolution No. 2021-___ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ MAYOR Attest: ______________________________ CITY CLERK BIDS RECD 2/5/2021ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 TREE REMOVAL (6 TO 15 UNITS DIAMETER) UNIT 48.019.80$ 950.40$ 17.75$ 852.00$ 18.00$ 864.00$ 27.50$ 1,320.00$ 18.00$ 864.00$ 25.00$ 1,200.00$ 18.00$ 864.00$ 30.00$ 1,440.00$ 2 TREE REMOVAL (OVER 15 UNITS DIAMETER) UNIT 84.026.40$ 2,217.60$ 19.75$ 1,659.00$ 21.00$ 1,764.00$ 36.30$ 3,049.20$ 24.00$ 2,016.00$ 35.00$ 2,940.00$ 20.00$ 1,680.00$ 42.00$ 3,528.00$ 3 EARTH EXCAVATION CU YD 3412.019.00$ 64,828.00$ 21.00$ 71,652.00$ 19.50$ 66,534.00$ 21.25$ 72,505.00$ 23.75$ 81,035.00$ 26.00$ 88,712.00$ 31.00$ 105,772.00$ 23.00$ 78,476.00$ 4 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 5150.02.00$ 10,300.00$ 1.50$ 7,725.00$ 1.40$ 7,210.00$ 2.40$ 12,360.00$ 1.75$ 9,012.50$ 2.00$ 10,300.00$ 1.50$ 7,725.00$ 2.00$ 10,300.00$ 5 RESTORATION SPECIAL SQ YD 9200.04.70$ 43,240.00$ 5.75$ 52,900.00$ 6.40$ 58,880.00$ 7.45$ 68,540.00$ 3.50$ 32,200.00$ 12.00$ 110,400.00$ 11.00$ 101,200.00$ 10.00$ 92,000.00$ 6 TOPSOIL FURNISH AND PLACE, 4" SQ YD 20306.03.00$ 60,918.00$ 4.25$ 86,300.50$ 5.00$ 101,530.00$ 4.95$ 100,514.70$ 4.50$ 91,377.00$ 4.00$ 81,224.00$ 6.00$ 121,836.00$ 4.00$ 81,224.00$ 7 SEEDING, CLASS 2A ACRE 4.21,330.00$ 5,586.00$ 2,750.00$ 11,550.00$ 2,750.00$ 11,550.00$ 1,980.00$ 8,316.00$ 1,800.00$ 7,560.00$ 3,500.00$ 14,700.00$ 3,000.00$ 12,600.00$ 2,000.00$ 8,400.00$ 8 NITROGEN FERTILIZER NUTRIENT POUND 378.02.20$ 831.60$ 2.00$ 756.00$ 2.00$ 756.00$ 1.10$ 415.80$ 1.00$ 378.00$ 4.00$ 1,512.00$ 3.00$ 1,134.00$ 2.00$ 756.00$ 9 PHOSPHORUS FERTILIZER NUTRIENT POUND 378.02.20$ 831.60$ 2.00$ 756.00$ 2.00$ 756.00$ 1.10$ 415.80$ 1.00$ 378.00$ 4.00$ 1,512.00$ 3.00$ 1,134.00$ 2.00$ 756.00$ 10 POTASSIUM FERTILIZER NUTRIENT POUND 378.02.20$ 831.60$ 2.00$ 756.00$ 2.00$ 756.00$ 1.10$ 415.80$ 1.00$ 378.00$ 4.00$ 1,512.00$ 3.00$ 1,134.00$ 2.00$ 756.00$ 11 MULCH, METHOD 3 ACRE 4.22,662.00$ 11,180.40$ 3,250.00$ 13,650.00$ 3,250.00$ 13,650.00$ 2,090.00$ 8,778.00$ 1,900.00$ 7,980.00$ 6,000.00$ 25,200.00$ 5,000.00$ 21,000.00$ 2,500.00$ 10,500.00$ 12 PERIMETER EROSION BARRIER FOOT 610.03.30$ 2,013.00$ 3.00$ 1,830.00$ 3.20$ 1,952.00$ 5.50$ 3,355.00$ 5.00$ 3,050.00$ 3.00$ 1,830.00$ 3.00$ 1,830.00$ 4.00$ 2,440.00$ 13 TEMPORARY DITCH CHECKS FOOT 640.015.40$ 9,856.00$ 11.00$ 7,040.00$ 11.00$ 7,040.00$ 19.00$ 12,160.00$ 17.25$ 11,040.00$ 7.00$ 4,480.00$ 10.00$ 6,400.00$ 15.00$ 9,600.00$ 14 INLET AND PIPE PROTECTION EACH 22.0154.00$ 3,388.00$ 120.00$ 2,640.00$ 120.00$ 2,640.00$ 245.00$ 5,390.00$ 130.00$ 2,860.00$ 140.00$ 3,080.00$ 150.00$ 3,300.00$ 150.00$ 3,300.00$ 15 STONE RIPRAP, CLASS A3 SQ YD 35.060.00$ 2,100.00$ 55.00$ 1,925.00$ 60.00$ 2,100.00$ 36.30$ 1,270.50$ 40.00$ 1,400.00$ 64.00$ 2,240.00$ 65.00$ 2,275.00$ 80.00$ 2,800.00$ 16 AGGREGATE SUBGRADE IMPROVEMENT 12" SQ YD 20590.012.50$ 257,375.00$ 12.55$ 258,404.50$ 13.00$ 267,670.00$ 10.95$ 225,460.50$ 11.75$ 241,932.50$ 14.00$ 288,260.00$ 13.00$ 267,670.00$ 13.00$ 267,670.00$ 17 SUBBASE GRANULAR MATERIAL, TYPE B 4" SQ YD 20.023.00$ 460.00$ 3.75$ 75.00$ 22.00$ 440.00$ 6.15$ 123.00$ 10.00$ 200.00$ 6.00$ 120.00$ 10.00$ 200.00$ 12.00$ 240.00$ 18 SUBBASE GRANULAR MATERIAL, TYPE B 6" SQ YD 2000.08.40$ 16,800.00$ 7.80$ 15,600.00$ 11.00$ 22,000.00$ 7.00$ 14,000.00$ 20.00$ 40,000.00$ 8.00$ 16,000.00$ 11.00$ 22,000.00$ 14.00$ 28,000.00$ 19 SUBBASE GRANULAR MATERIAL, TYPE B 8" SQ YD 52.017.00$ 884.00$ 23.30$ 1,211.60$ 20.00$ 1,040.00$ 9.90$ 514.80$ 15.00$ 780.00$ 10.00$ 520.00$ 12.00$ 624.00$ 20.00$ 1,040.00$ 20 SUBBASE GRANULAR MATERIAL, TYPE B 10" SQ YD 140.018.00$ 2,520.00$ 14.15$ 1,981.00$ 18.00$ 2,520.00$ 11.70$ 1,638.00$ 15.00$ 2,100.00$ 12.00$ 1,680.00$ 13.00$ 1,820.00$ 25.00$ 3,500.00$ 21 AGGREGATE BASE COURSE, TYPE B 8" SQ YD 587.012.00$ 7,044.00$ 11.15$ 6,545.05$ 11.00$ 6,457.00$ 9.10$ 5,341.70$ 10.25$ 6,016.75$ 10.00$ 5,870.00$ 12.00$ 7,044.00$ 20.00$ 11,740.00$ 22 HOT-MIX ASPHALT BASE COURSE, 5" SQ YD 20080.015.25$ 306,220.00$ 17.05$ 342,364.00$ 16.50$ 331,320.00$ 18.70$ 375,496.00$ 21.69$ 435,535.20$ 18.00$ 361,440.00$ 17.00$ 341,360.00$ 20.00$ 401,600.00$ 23 BITUMINOUS MATERIALS (TACK COAT) POUND 13570.00.01$ 135.70$ 0.50$ 6,785.00$ 0.01$ 135.70$ 0.01$ 135.70$ 0.34$ 4,613.80$ 0.01$ 135.70$ 0.01$ 135.70$ 0.50$ 6,785.00$ 24 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 TON 2930.057.00$ 167,010.00$ 61.35$ 179,755.50$ 59.00$ 172,870.00$ 66.00$ 193,380.00$ 77.88$ 228,188.40$ 61.00$ 178,730.00$ 60.00$ 175,800.00$ 60.00$ 175,800.00$ 25 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 1848.062.00$ 114,576.00$ 68.00$ 125,664.00$ 70.00$ 129,360.00$ 74.80$ 138,230.40$ 84.10$ 155,416.80$ 74.00$ 136,752.00$ 68.00$ 125,664.00$ 70.00$ 129,360.00$ 26 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQ YD 20.070.00$ 1,400.00$ 89.00$ 1,780.00$ 65.00$ 1,300.00$ 95.00$ 1,900.00$ 68.23$ 1,364.60$ 92.00$ 1,840.00$ 86.00$ 1,720.00$ 80.00$ 1,600.00$ 27 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 1070.07.00$ 7,490.00$ 8.20$ 8,774.00$ 9.00$ 9,630.00$ 8.00$ 8,560.00$ 7.72$ 8,260.40$ 8.00$ 8,560.00$ 8.50$ 9,095.00$ 12.00$ 12,840.00$ 28 DETECTABLE WARNINGS SQ FT 132.025.00$ 3,300.00$ 26.00$ 3,432.00$ 35.00$ 4,620.00$ 40.00$ 5,280.00$ 32.17$ 4,246.44$ 28.00$ 3,696.00$ 25.00$ 3,300.00$ 28.00$ 3,696.00$ 29 COMBINATION CURB AND GUTTER REMOVAL FOOT 274.08.00$ 2,192.00$ 4.75$ 1,301.50$ 6.00$ 1,644.00$ 8.00$ 2,192.00$ 8.00$ 2,192.00$ 6.00$ 1,644.00$ 8.00$ 2,192.00$ 8.00$ 2,192.00$ 30 SIDEWALK REMOVAL SQ FT 155.04.00$ 620.00$ 2.75$ 426.25$ 4.00$ 620.00$ 2.95$ 457.25$ 2.50$ 387.50$ 2.00$ 310.00$ 2.50$ 387.50$ 2.50$ 387.50$ 31 CRACK ROUTING (PAVEMENT) FOOT 1258.01.10$ 1,383.80$ 1.00$ 1,258.00$ 1.00$ 1,258.00$ 5.00$ 6,290.00$ 1.00$ 1,258.00$ 1.50$ 1,887.00$ 15.00$ 18,870.00$ 0.50$ 629.00$ 32 CRACK FILLINGPOUND 420.05.50$ 2,310.00$ 5.00$ 2,100.00$ 5.00$ 2,100.00$ 8.00$ 3,360.00$ 5.00$ 2,100.00$ 1.00$ 420.00$ 30.00$ 12,600.00$ 2.50$ 1,050.00$ 33 AGGREGATE SHOULDERS, TYPE B TON 130.028.00$ 3,640.00$ 40.00$ 5,200.00$ 34.00$ 4,420.00$ 28.00$ 3,640.00$ 32.00$ 4,160.00$ 24.00$ 3,120.00$ 50.00$ 6,500.00$ 35.00$ 4,550.00$ 34 AGGREGATE SHOULDERS, TYPE B 6" SQ YD 1940.09.00$ 17,460.00$ 11.40$ 22,116.00$ 10.25$ 19,885.00$ 8.80$ 17,072.00$ 25.81$ 50,071.40$ 8.00$ 15,520.00$ 16.00$ 31,040.00$ 18.00$ 34,920.00$ 35 HOT-MIX ASPHALT SHOULDERS, 8" SQ YD 2000.027.20$ 54,400.00$ 32.00$ 64,000.00$ 33.00$ 66,000.00$ 34.30$ 68,600.00$ 40.57$ 81,140.00$ 35.00$ 70,000.00$ 32.00$ 64,000.00$ 35.00$ 70,000.00$ 36 PRECAST REINFORCED CONCRETE FLARED END SECTIONS 12" EACH 1.0800.00$ 800.00$ 1,350.00$ 1,350.00$ 1,120.00$ 1,120.00$ 735.00$ 735.00$ 800.00$ 800.00$ 800.00$ 800.00$ 2,000.00$ 2,000.00$ 900.00$ 900.00$ 722 E. South St. Unit DPlano, IL 60545PERFORMANCE CONSTRUCTION& ENGINEERING, LLC217 W. John StreetPlano, IL 605451200 Gasket DriveElgin, IL 60120PLOTE CONSTRUCTION INC.1100 Brandt DriveHoffman Estates, IL 601921488 S. Broadway BUILDERS PAVING, LLCENGINEER'S ESTIMATE52 Wheeler RoadD. CONSTRUCTION4413 Roosevelt Rd. Ste 108GENEVA CONSTRUCTIONP.O. Box 998Aurora, IL 60507Sugar Grove, IL 60554Hillside, IL 60162 Coal City, IL 60416BID TABULATION MILL ROAD RECONSTRUCTIONUNITED CITY OF YORKVILLEBID TABULATIONMARTAM CONSTRUCTION INC.H. LINDEN & SONSSEWER & WATER INC.ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 2/5/2021ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT722 E. South St. Unit DPlano, IL 60545PERFORMANCE CONSTRUCTION& ENGINEERING, LLC217 W. John StreetPlano, IL 605451200 Gasket DriveElgin, IL 60120PLOTE CONSTRUCTION INC.1100 Brandt DriveHoffman Estates, IL 601921488 S. Broadway BUILDERS PAVING, LLCENGINEER'S ESTIMATE52 Wheeler RoadD. CONSTRUCTION4413 Roosevelt Rd. Ste 108GENEVA CONSTRUCTIONP.O. Box 998Aurora, IL 60507Sugar Grove, IL 60554Hillside, IL 60162 Coal City, IL 60416BID TABULATION MILL ROAD RECONSTRUCTIONUNITED CITY OF YORKVILLEBID TABULATIONMARTAM CONSTRUCTION INC.H. LINDEN & SONSSEWER & WATER INC.37 PRECAST REINFORCED CONCRETE FLARED END SECTIONS 15" EACH 1.0900.00$ 900.00$ 1,415.00$ 1,415.00$ 1,220.00$ 1,220.00$ 770.00$ 770.00$ 900.00$ 900.00$ 1,000.00$ 1,000.00$ 2,400.00$ 2,400.00$ 1,100.00$ 1,100.00$ 38 PRECAST REINFORCED CONCRETE FLARED END SECTIONS 18" EACH 1.01,000.00$ 1,000.00$ 1,500.00$ 1,500.00$ 1,620.00$ 1,620.00$ 825.00$ 825.00$ 1,100.00$ 1,100.00$ 1,200.00$ 1,200.00$ 3,000.00$ 3,000.00$ 1,300.00$ 1,300.00$ 39 METAL FLARED END SECTIONS 12" EACH 4.0400.00$ 1,600.00$ 470.00$ 1,880.00$ 160.00$ 640.00$ 345.00$ 1,380.00$ 325.00$ 1,300.00$ 500.00$ 2,000.00$ 800.00$ 3,200.00$ 500.00$ 2,000.00$ 40 PIPE CULVERTS, CLASS C, TYPE 1 12" FOOT 100.059.00$ 5,900.00$ 27.00$ 2,700.00$ 34.00$ 3,400.00$ 45.00$ 4,500.00$ 45.00$ 4,500.00$ 58.00$ 5,800.00$ 80.00$ 8,000.00$ 35.00$ 3,500.00$ 41 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 12" FOOT 122.057.00$ 6,954.00$ 39.00$ 4,758.00$ 34.00$ 4,148.00$ 69.00$ 8,418.00$ 45.00$ 5,490.00$ 65.00$ 7,930.00$ 80.00$ 9,760.00$ 52.00$ 6,344.00$ 42 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 15" FOOT 5.0100.00$ 500.00$ 110.00$ 550.00$ 38.00$ 190.00$ 90.00$ 450.00$ 48.00$ 240.00$ 72.00$ 360.00$ 90.00$ 450.00$ 57.00$ 285.00$ 43 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 18" FOOT 195.069.00$ 13,455.00$ 44.00$ 8,580.00$ 41.00$ 7,995.00$ 75.00$ 14,625.00$ 50.00$ 9,750.00$ 75.00$ 14,625.00$ 100.00$ 19,500.00$ 60.00$ 11,700.00$ 44 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 2 12" FOOT 479.069.00$ 33,051.00$ 46.00$ 22,034.00$ 53.00$ 25,387.00$ 85.00$ 40,715.00$ 45.00$ 21,555.00$ 65.00$ 31,135.00$ 82.00$ 39,278.00$ 60.00$ 28,740.00$ 45 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 2 15" FOOT 479.069.00$ 33,051.00$ 49.00$ 23,471.00$ 47.00$ 22,513.00$ 87.00$ 41,673.00$ 48.00$ 22,992.00$ 72.00$ 34,488.00$ 92.00$ 44,068.00$ 65.00$ 31,135.00$ 46 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 2 18" FOOT 289.069.00$ 19,941.00$ 51.00$ 14,739.00$ 53.00$ 15,317.00$ 89.00$ 25,721.00$ 50.00$ 14,450.00$ 75.00$ 21,675.00$ 102.00$ 29,478.00$ 70.00$ 20,230.00$ 47 STORM SEWER REMOVAL 12" FOOT 328.011.00$ 3,608.00$ 12.00$ 3,936.00$ 22.50$ 7,380.00$ 12.00$ 3,936.00$ 15.00$ 4,920.00$ 5.00$ 1,640.00$ 10.00$ 3,280.00$ 15.00$ 4,920.00$ 48 STORM SEWER REMOVAL 15" FOOT 56.015.00$ 840.00$ 14.00$ 784.00$ 26.00$ 1,456.00$ 12.00$ 672.00$ 15.00$ 840.00$ 5.00$ 280.00$ 10.00$ 560.00$ 18.00$ 1,008.00$ 49 ADJUSTING WATER MAIN 8" FOOT 44.0200.00$ 8,800.00$ 320.00$ 14,080.00$ 202.00$ 8,888.00$ 190.00$ 8,360.00$ 275.00$ 12,100.00$ 128.00$ 5,632.00$ 250.00$ 11,000.00$ 250.00$ 11,000.00$ 50 MANHOLES, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 4.02,850.00$ 11,400.00$ 2,000.00$ 8,000.00$ 2,120.00$ 8,480.00$ 2,900.00$ 11,600.00$ 2,500.00$ 10,000.00$ 3,000.00$ 12,000.00$ 4,750.00$ 19,000.00$ 2,800.00$ 11,200.00$ 51 MANHOLES, TYPE A, 4'-DIAMETER, TYPE 8 GRATE EACH 5.02,800.00$ 14,000.00$ 1,825.00$ 9,125.00$ 2,020.00$ 10,100.00$ 2,800.00$ 14,000.00$ 2,400.00$ 12,000.00$ 3,000.00$ 15,000.00$ 4,600.00$ 23,000.00$ 2,800.00$ 14,000.00$ 52 MANHOLES, TYPE A, 4'-DIAMETER, TYPE 11 FRAME AND GRATE EACH 1.04,400.00$ 4,400.00$ 4,200.00$ 4,200.00$ 3,250.00$ 3,250.00$ 3,100.00$ 3,100.00$ 3,800.00$ 3,800.00$ 3,500.00$ 3,500.00$ 12,000.00$ 12,000.00$ 2,800.00$ 2,800.00$ 53 MANHOLES, TYPE A, 5'-DIAMETER, TYPE 8 GRATE EACH 1.01,850.00$ 1,850.00$ 1,500.00$ 1,500.00$ 1,150.00$ 1,150.00$ 875.00$ 875.00$ 1,200.00$ 1,200.00$ 1,500.00$ 1,500.00$ 2,000.00$ 2,000.00$ 3,800.00$ 3,800.00$ 54 INLETS, TYPE A, TYPE 8 GRATE EACH 10.01,900.00$ 19,000.00$ 1,100.00$ 11,000.00$ 1,210.00$ 12,100.00$ 1,120.00$ 11,200.00$ 1,500.00$ 15,000.00$ 1,800.00$ 18,000.00$ 2,025.00$ 20,250.00$ 1,500.00$ 15,000.00$ 55 INLETS, TYPE B, TYPE 8 GRATE EACH 1.02,000.00$ 2,000.00$ 1,285.00$ 1,285.00$ 1,820.00$ 1,820.00$ 925.00$ 925.00$ 1,700.00$ 1,700.00$ 1,500.00$ 1,500.00$ 2,600.00$ 2,600.00$ 2,300.00$ 2,300.00$ 56 MANHOLES TO BE ADJUSTED EACH 4.0650.00$ 2,600.00$ 625.00$ 2,500.00$ 410.00$ 1,640.00$ 355.00$ 1,420.00$ 750.00$ 3,000.00$ 700.00$ 2,800.00$ 600.00$ 2,400.00$ 650.00$ 2,600.00$ 57 MANHOLES TO BE ADJUSTED WITH NEW TYPE 8 GRATE EACH 1.0900.00$ 900.00$ 800.00$ 800.00$ 720.00$ 720.00$ 525.00$ 525.00$ 1,000.00$ 1,000.00$ 700.00$ 700.00$ 800.00$ 800.00$ 900.00$ 900.00$ 58 VALVE VAULTS TO BE ADJUSTED EACH 1.0650.00$ 650.00$ 625.00$ 625.00$ 520.00$ 520.00$ 525.00$ 525.00$ 750.00$ 750.00$ 700.00$ 700.00$ 600.00$ 600.00$ 650.00$ 650.00$ 59 MANHOLES TO BE RECONSTRUCTED EACH 4.01,100.00$ 4,400.00$ 900.00$ 3,600.00$ 710.00$ 2,840.00$ 1,230.00$ 4,920.00$ 1,300.00$ 5,200.00$ 1,000.00$ 4,000.00$ 1,800.00$ 7,200.00$ 1,250.00$ 5,000.00$ 60 MANHOLES TO BE RECONSTRUCTED WITH NEW TYPE 8 GRATE EACH 1.01,350.00$ 1,350.00$ 1,100.00$ 1,100.00$ 1,010.00$ 1,010.00$ 1,230.00$ 1,230.00$ 1,600.00$ 1,600.00$ 1,000.00$ 1,000.00$ 2,050.00$ 2,050.00$ 1,500.00$ 1,500.00$ 61 REMOVING MANHOLES EACH 1.0900.00$ 900.00$ 515.00$ 515.00$ 310.00$ 310.00$ 350.00$ 350.00$ 400.00$ 400.00$ 500.00$ 500.00$ 250.00$ 250.00$ 800.00$ 800.00$ 62 REMOVING CATCH BASINS EACH 1.0900.00$ 900.00$ 515.00$ 515.00$ 360.00$ 360.00$ 350.00$ 350.00$ 400.00$ 400.00$ 500.00$ 500.00$ 250.00$ 250.00$ 800.00$ 800.00$ 63 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 1258.024.00$ 30,192.00$ 32.00$ 40,256.00$ 25.50$ 32,079.00$ 26.50$ 33,337.00$ 26.89$ 33,827.62$ 32.00$ 40,256.00$ 31.00$ 38,998.00$ 35.00$ 44,030.00$ 64 SIGN PANEL - TYPE 1 SQ FT 46.027.00$ 1,242.00$ 22.00$ 1,012.00$ 22.10$ 1,016.60$ 18.15$ 834.90$ 16.50$ 759.00$ 20.00$ 920.00$ 35.00$ 1,610.00$ 25.00$ 1,150.00$ 65 RELOCATE SIGN PANEL ASSEMBLY - TYPE A EACH 8.0190.00$ 1,520.00$ 250.00$ 2,000.00$ 250.00$ 2,000.00$ 110.00$ 880.00$ 100.00$ 800.00$ 150.00$ 1,200.00$ 150.00$ 1,200.00$ 350.00$ 2,800.00$ 66 TELESCOPING STEEL SIGN SUPPORT FOOT 99.016.50$ 1,633.50$ 11.00$ 1,089.00$ 11.00$ 1,089.00$ 13.20$ 1,306.80$ 12.00$ 1,188.00$ 20.00$ 1,980.00$ 20.00$ 1,980.00$ 15.00$ 1,485.00$ 67 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 357.04.40$ 1,570.80$ 4.00$ 1,428.00$ 4.00$ 1,428.00$ 5.25$ 1,874.25$ 4.00$ 1,428.00$ 6.00$ 2,142.00$ 5.25$ 1,874.25$ 4.50$ 1,606.50$ 68 THERMOPLASTIC PAVEMENT MARKING - LINE 4" FOOT 23738.00.57$ 13,530.66$ 0.54$ 12,818.52$ 0.54$ 12,818.52$ 0.60$ 14,242.80$ 0.54$ 12,818.52$ 1.00$ 23,738.00$ 0.57$ 13,530.66$ 0.60$ 14,242.80$ 69 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 1504.00.74$ 1,112.96$ 0.70$ 1,052.80$ 0.70$ 1,052.80$ 1.10$ 1,654.40$ 0.70$ 1,052.80$ 1.50$ 2,256.00$ 1.10$ 1,654.40$ 1.00$ 1,504.00$ 70 THERMOPLASTIC PAVEMENT MARKING - LINE 12" FOOT 1140.01.60$ 1,824.00$ 1.50$ 1,710.00$ 1.50$ 1,710.00$ 2.60$ 2,964.00$ 1.50$ 1,710.00$ 3.00$ 3,420.00$ 2.20$ 2,508.00$ 2.25$ 2,565.00$ 71 THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 149.04.20$ 625.80$ 4.00$ 596.00$ 4.00$ 596.00$ 5.25$ 782.25$ 4.00$ 596.00$ 6.00$ 894.00$ 5.25$ 782.25$ 5.00$ 745.00$ 72 REMOVE EXISTING FLARED END SECTION EACH 1.0400.00$ 400.00$ 350.00$ 350.00$ 210.00$ 210.00$ 175.00$ 175.00$ 200.00$ 200.00$ 100.00$ 100.00$ 150.00$ 150.00$ 400.00$ 400.00$ ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 2/5/2021ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT722 E. South St. Unit DPlano, IL 60545PERFORMANCE CONSTRUCTION& ENGINEERING, LLC217 W. John StreetPlano, IL 605451200 Gasket DriveElgin, IL 60120PLOTE CONSTRUCTION INC.1100 Brandt DriveHoffman Estates, IL 601921488 S. Broadway BUILDERS PAVING, LLCENGINEER'S ESTIMATE52 Wheeler RoadD. CONSTRUCTION4413 Roosevelt Rd. Ste 108GENEVA CONSTRUCTIONP.O. Box 998Aurora, IL 60507Sugar Grove, IL 60554Hillside, IL 60162 Coal City, IL 60416BID TABULATION MILL ROAD RECONSTRUCTIONUNITED CITY OF YORKVILLEBID TABULATIONMARTAM CONSTRUCTION INC.H. LINDEN & SONSSEWER & WATER INC.73 BIKE PATH REMOVAL SQ YD 124.010.00$ 1,240.00$ 7.00$ 868.00$ 19.00$ 2,356.00$ 4.75$ 589.00$ 7.45$ 923.80$ 10.00$ 1,240.00$ 7.00$ 868.00$ 18.00$ 2,232.00$ 74 RELOCATE EXISTING MAILBOX EACH 2.0300.00$ 600.00$ 300.00$ 600.00$ 200.00$ 400.00$ 435.00$ 870.00$ 1,158.01$ 2,316.02$ 200.00$ 400.00$ 275.00$ 550.00$ 350.00$ 700.00$ 75 EARTH EXCAVATION (SPECIAL) CU YD 12565.019.00$ 238,735.00$ 18.20$ 228,683.00$ 26.75$ 336,113.75$ 26.00$ 326,690.00$ 21.30$ 267,634.50$ 26.00$ 326,690.00$ 35.00$ 439,775.00$ 40.00$ 502,600.00$ 76 POROUS GRANULAR EMBANKMENT, SPECIAL CU YD 1700.060.00$ 102,000.00$ 37.50$ 63,750.00$ 51.00$ 86,700.00$ 33.40$ 56,780.00$ 62.04$ 105,468.00$ 36.00$ 61,200.00$ 65.00$ 110,500.00$ 55.00$ 93,500.00$ 77 TOPSOIL EXCAVATION CU YD 340.019.00$ 6,460.00$ 24.00$ 8,160.00$ 30.00$ 10,200.00$ 17.00$ 5,780.00$ 9.48$ 3,223.20$ 26.00$ 8,840.00$ 42.00$ 14,280.00$ 12.00$ 4,080.00$ 78 TEMPORARY ACCESS (PRIVATE ENTRANCE) EACH 3.0300.00$ 900.00$ 435.00$ 1,305.00$ 1,000.00$ 3,000.00$ 470.00$ 1,410.00$ 800.00$ 2,400.00$ 100.00$ 300.00$ 150.00$ 450.00$ 2,000.00$ 6,000.00$ 79 TEMPORARY ACCESS (COMMERCIAL ENTRANCE) EACH 1.0700.00$ 700.00$ 800.00$ 800.00$ 1,500.00$ 1,500.00$ 670.00$ 670.00$ 1,200.00$ 1,200.00$ 400.00$ 400.00$ 275.00$ 275.00$ 3,000.00$ 3,000.00$ 80 CONNECTION TO EXISTING MANHOLE EACH 6.01,500.00$ 9,000.00$ 2,300.00$ 13,800.00$ 710.00$ 4,260.00$ 700.00$ 4,200.00$ 300.00$ 1,800.00$ 1,200.00$ 7,200.00$ 2,000.00$ 12,000.00$ 1,000.00$ 6,000.00$ 81 TRAFFIC CONTROL AND PROTECTION, (SPECIAL) L SUM 1.025,000.00$ 25,000.00$ 67,500.00$ 67,500.00$ 3,500.00$ 35,000.00$ 81,000.00$ 81,000.00$ 35,270.00$ 35,270.00$ 95,000.00$ 95,000.00$ 251,000.24$ 251,000.24$ 120,000.00$ 120,000.00$ 82 EXPLORATORY EXCAVATION EACH 2.01,500.00$ 3,000.00$ 900.00$ 1,800.00$ 1,260.00$ 2,520.00$ 1,400.00$ 2,800.00$ 350.00$ 700.00$ 450.00$ 900.00$ 450.00$ 900.00$ 750.00$ 1,500.00$ 83 STABILIZED CONSTRUCTION ENTRANCE EACH 1.00.01$ 0.01$ 2,500.00$ 2,500.00$ 2,000.00$ 2,000.00$ 2,500.00$ 2,500.00$ 2,500.00$ 2,500.00$ 1,500.00$ 1,500.00$ 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 84 HOT-MIX ASPHALT DRIVEWAY PAVEMENT, 3" SQ YD 52.025.00$ 1,300.00$ 34.00$ 1,768.00$ 43.00$ 2,236.00$ 33.00$ 1,716.00$ 36.30$ 1,887.60$ 35.00$ 1,820.00$ 30.00$ 1,560.00$ 18.00$ 936.00$ 85 HOT-MIX ASPHALT DRIVEWAY PAVEMENT, 4" SQ YD 140.030.00$ 4,200.00$ 25.00$ 3,500.00$ 38.00$ 5,320.00$ 33.00$ 4,620.00$ 32.56$ 4,558.40$ 42.00$ 5,880.00$ 30.00$ 4,200.00$ 22.00$ 3,080.00$ 86 RAILROAD PROTECTIVE LIABILITY INSURANCE L SUM 1.05,000.00$ 5,000.00$ 12,800.00$ 12,800.00$ 3,000.00$ 3,000.00$ 5,750.00$ 5,750.00$ 2,500.00$ 2,500.00$ 5,000.00$ 5,000.00$ 10,000.00$ 10,000.00$ 5,000.00$ 5,000.00$ 87 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 125000.01.00$ 125,000.00$ 1.00$ 125,000.00$ 1.00$ 125,000.00$ 1.00$ 125,000.00$ 1.00$ 125,000.00$ 1.00$ 125,000.00$ 1.00$ 125,000.00$ 1.00$ 125,000.00$ TOTAL BID1,957,829.43 2,052,453.22 2,142,451.37 2,252,703.55 2,290,240.75 2,355,887.70 2,788,926.00 2,596,543.80% BELOW/ABOVE ENGINEER'S ESTIMATE -24.60% -20.95% -17.49% -13.24% -11.80% -9.27% 7.41%ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PW 2021-28 Mill Road Reconstruction – Construction Engineering Agreement Public Works Committee – April 20, 2021 Majority Approval Bart Olson Administration Name Department Summary Approval of a construction engineering agreement with EEI for the Mill Road rehabilitation project. Background The City Council last discussed the Mill Road project at the February 23rd meeting, when bids for the construction of Mill Road east of the intersection of Mill and Kennedy all the way to the eastern city limits was discussed. These construction bids are significantly under budget, but the City Council chose to delay award of the contract while the Grande Reserve incentive agreement is still being negotiated. With the expectation that the agreement will be complete in time for an April 27th City Council and/or May 4th EDC agenda, we propose to move forward with the contract award and construction engineering agreement, contingent upon final approval of the incentive agreement. Accordingly, EEI has submitted an engineering agreement for our consideration for construction engineering. The attached contract contains a $239,260 estimated amount, based on EEI’s hourly rates. These amounts are included in the FY 22 budget. Recommendation Staff recommends approval of a construction engineering agreement with EEI for the Mill Road rehabilitation project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 15, 2021 Subject: Mill Road construction engineering contract Mill Road Reconstruction United City of Yorkville Professional Services Agreement - Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included Attachment B. Construction Engineering for all roadways indicated on Attachment E will be provided. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for as a Hourly Rate in the amount of $239,260. The hourly rates for this project are shown in the attached 2021 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This Mill Road Reconstruction United City of Yorkville Professional Services Agreement Construction Engineering confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Mill Road Reconstruction United City of Yorkville Professional Services Agreement Construction Engineering Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that Mill Road Reconstruction United City of Yorkville Professional Services Agreement Construction Engineering taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Mill Road Reconstruction United City of Yorkville Professional Services Agreement Construction Engineering Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2021 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2021. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Lisa Pickering Angie Smith City Clerk Executive Assistant ATTACHMENT A STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Attachment B – Scope of Services Mill Road Reconstruction United City of Yorkville The United City of Yorkville intends to reconstruct Mill Road from Kennedy Road to the east City Limits. Our proposed scope of services for Construction Engineering will include the following: 3.1 Construction Administration • Prepare for, Attend and Facilitate the Preconstruction Meeting with the Contractor Including Preparation of Meeting Minutes • Shop Drawing Review • Prepare and Handout Construction Notice Flyers to Residents Including Temporary Driveway Loss Notices • Coordinate with City Services (Garbage, Mail, Etc.) • Review Engineering Plans, Specifications and Prepare Field Book • Prepare/Verify Pay Estimates and Change Orders • Gather Invoices and Waivers of Lien • Provide Weekly Updates to City or as Required Based on Onsite Activities 3.2 Construction Layout and Record Drawings • Stake Proposed Storm Sewer, Water Main Relocation, and Roadway Excavation • Perform Post Construction Field Survey for Record Drawings • Prepare and Review Record Drawings 3.3 Construction Observation and Documentation • Review Construction Layout • Take Pre-Construction Videos and Photos of Pre-Existing Conditions • Provide Resident Engineering Services for Construction • Monitor Adherence to Specifications • Monitor Adherence to Construction Schedule and Make Recommendations When Appropriate. • Monitor Traffic Control on a Regular Basis. • Coordinate Any Required Testing on Behalf of the City and Review Test Reports • Provide Daily Quantity Tracking, Documentation and Daily Field Reports • Perform Punch Walks, Prepare Punch List Letters and Provide Follow Up Inspections and Recommend Acceptance When Appropriate (2 Each) • Prepare project Closeout Paperwork The following scope of services will be provided by EEI’s Subconsultant: • Rubino Engineering – Geotechnical Testing for Quality Assurance The above scope for “Mill Road Reconstruction” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C - ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES MILL ROAD RECONSTRUCTIONUnited City of YorkvilleENTITY:ADMIN. WORKPRINCIPAL SENIOR SENIOR SENIOR SENIOR ITEM COSTWORKIN PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR PERITEMCHARGE ENGINEER II ENGINEER ENGINEER MANAGER MANAGER TECHNICIAN MANAGER TECHNICIAN ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $217 $174 $162 $147 $206 $185 $158 $158 $147 $70CONSTRUCTION ENGINEERING3.1 Contract Administration24 28 102 - - - - - - 4 158 26,884$ 3.2 Construction Layout and Record Drawings- 4 16 - - - 237 - - - 257 40,734$ 3.3 Observation and Documentation10 31 944 - - - - - - - 985 160,492$ Construction Engineering Subtotal: 34 63 1,062 - - - 237 - - 4 1,400 228,110$ PROJECT TOTAL: 34 63 1,062 - - - 237 - - 4 1,400 228,110 Printing = -$ 190,384$ Mileage 4,050$ 37,446$ Geotechnical (Rubino) = -$ -$ Material Testing (Rubino) = 7,100$ 280$ 228,110$ DIRECT EXPENSES = 11,150$ 239,260$ \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1726-P Mill Road Reconstruction\PSA\Construction\[4 - Attachment C - Fee Estimate_yo1726.xlsx]Fee Summary - construction onlyTOTAL EXPENSES = ENGINEERING SURVEYING DRAFTINGPROJECT ROLE:DIRECT EXPENSESLABOR SUMMARYEngineering Expenses = Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = WORK Year: ITEM Month: NO.WORK ITEM Week Starting:1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 CONSTRUCTION ENGINEERING 3.1 Contract Administration 3.2 Constructing Layout 3.3 Observation and Documentation \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1726-P Mill Road Reconstruction\PSA\Construction\[5 - Attachment D - Schedule.xls]ConstructionSche Legend Project Management & QC/QA Preliminary Meeting(s)Design Work Item Bidding and Contracting Construction October NovemberMarchAprilMayJuneJulyAugustSeptember ATTACHMENT D: ANTICIPATED PROJECT SCHEDULE MILL ROAD RECONSTRUCTION UNITED CITY OF YORKVILLE 2021 B N S F R RGalena Matl ockShoegerBasswood Crooker PrestonTuscany BaileyBeresford EvansBig RockS e e l e y MeadowwoodHavenhillHo llyKennedyAllegianceMill Pine RidgeBradyLehmanBisselBe r r ywoo d Hi g h l a n d Engineering Enterprises, Inc. 52 Wheeler RoadSugar Grove, Illinois 605 54(630) 466-67 00 / www.eeiweb.con ATTACHMENT ELOCATION MAP DATE:MAR CH 2021United City of Yorkville800 Gam e Farm RoadYorkville, IL 605 60(6 30 ) 5 53-43 50http://ww w.yo rkv ille.il.us MILL ROADRECONSTRUCTIONUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOIS CONSU LTI NG ENGINEERS NO.DATE REV ISIONS PRO JE CT NO .:YO1726 PATH:H:/G IS/PUBLIC/YORKVILLE/2017/ YO1726_ MILL R D LO CATION MAP.MXDFILE: fffääNORTH C O M E D R O W 800 0 800400 Feet Lege nd Mill Road Improvements ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #7 Tracking Number PW 2021-29 Bristol Ridge Road Resurfacing – Preliminary and Design Engineering Agreement Public Works Committee – April 20, 2021 Majority Approval Bart Olson Administration Name Department Summary Approval of a design engineering agreement with EEI for the Bristol Ridge Road resurfacing project. Background The City Council last discussed the status of the Bristol Ridge Road resurfacing grant application at the January 26th meeting, when it heard the update that the Bristol Ridge Road resurfacing grant had made a waitlist for potential future funding. In order to qualify for future grant funding, the resurfacing project must be design engineered and ready to go to bid. With that in mind, the City Council briefly discussed future review of a design engineering agreement for the Bristol Ridge Road project. Accordingly, EEI has submitted a design engineering agreement for our consideration. The attached design engineering agreement contains a $64,966 fixed fee amount. This amount is included in the FY 22 budget. Recommendation Staff recommends approval of a design engineering agreement with EEI for the Bristol Ridge Road resurfacing project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 15, 2021 Subject: Bristol Ridge Road resurfacing design engineering agreement Bristol Ridge Road Resurfacing Surface Transportation Program United City of Yorkville, Kendall County, IL Professional Services Agreement –Preliminary & Design Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included Attachment B. Preliminary & Design Engineering for all roadways indicated on Attachment E will be provided. Construction Engineering services are not included and would be provided in a separate agreement. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Preliminary and Design Engineering will be paid for monthly based on the percentage of the project that is complete. The Fixed Fee amount for the Preliminary and Design Engineering for the project is $64,966.00. The hourly rates for this project are shown in the attached 2021 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractor’s consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2021 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2021. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Lisa Pickering Joseph W. Cwynar, P.E. City Clerk Senior Project Manager Bristol Ridge Road Resurfacing – Preliminary & Design Engineering Engineering Agreement Attachment A- Standard Terms & Conditions Bristol Ridge Road Resurfacing - Preliminary & Design Engineering United City of Yorkville Attachment A – Standard Terms & Conditions Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Bristol Ridge Road Resurfacing – Preliminary & Design Engineering Engineering Agreement Attachment A- Standard Terms & Conditions Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of Bristol Ridge Road Resurfacing – Preliminary & Design Engineering Engineering Agreement Attachment A- Standard Terms & Conditions income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon seven (7) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such Bristol Ridge Road Resurfacing – Preliminary & Design Engineering Engineering Agreement Attachment A- Standard Terms & Conditions occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Bristol Ridge Road Resurfacing Surface Transportation Program (STP) United City of Yorkville Kendall County, IL Professional Services Agreement – Preliminary & Design Engineering Attachment B – Scope of Services Preliminary Engineering • Preliminary IDOT Coordination and Phase I Processing o Section Number, Job Number, Project Number & Contract Number Request o Local Agency Pavement Preservation of Functional Overlay Approval (BLR46300) o Location Map o Geotechnical Subsurface Exploration (Pavement Cores) o Preliminary Typical Sections - Existing and Proposed o Prepare Maintenance History Letter o Evaluate Crash History Design Engineering • Site Visit/Review of Existing Conditions o Conduct site visit(s) to assess condition of existing pavement, curb and gutter, sidewalk, driveways, culverts and drainage structures. o Obtain, review and inventory existing utility, roadway, right-of way, ownership, soil data, etc. o Coordinate documentation for CCDD management of soils, as necessary o Confirm pavement design and rehabilitation methodology • Prepare Final Plans o Prepare Base Plan Set, IDOT Format o General Notes, Legend, List of Highway Standards o Summary of Quantities o Typical Sections o Plan Sheets (CAD Sheets, Developed from GIS Database and Aerials/Field Notes) o Project Details • Prepare Specifications o Project Specific Special Provisions o Bureau of Design and Environment Provisions o District Three Special Provisions o Bureau of Local Roads and Streets Special Provisions • IDOT Processing o Estimate of Cost o Estimate of Time o Lump Sum Item Breakdown o Revisions with Disposition of Comments o Coordination of Local Agency Agreement for Federal Participation o Prepare Construction Engineering Agreement ATTACHMENT C - ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES BRISTOL RIDGE ROAD RESURFACING UNITED CITY OF YORKVILLE, KENDALL COUNTY, IL ENTITY:ADMIN.WORK PRINCIPAL SENIOR SENIOR SENIOR SENIOR SENIOR ITEM COST WORK IN PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR PER ITEM CHARGE MANAGER ENGINEER II ENGINEER MANAGER MANAGER TECHNICIAN II MANAGER TECHNICIAN I ADMIN.SUMM.ITEM NO.WORK ITEM HOURLY RATE:$217 $206 $174 $147 $206 $185 $158 $158 $147 $70 PRELIMINARY ENGINEERING 1.1 Preliminary Project Management, Coordination and QC/QA 4 16 2 22 4,304$ 1.2 Project Meetings 6 6 6 18 3,582$ 1.3 Pavement and Crash Analysis 2 8 4 14 2,392$ 1.4 Preliminary IDOT Coordination 4 4 8 1,520$ 1.5 Process Documents for LAFO Design Approval 8 8 8 12 36 5,980$ Preliminary Engineering Subtotal:10 36 26 12 - - - - 12 2 98 17,778$ DESIGN ENGINEERING 2.1 Design Project Management, Coordination and QC/QA 2 22 2 26 5,106$ 2.2 Site Review, Identification of Required Improvements 8 16 24 3,744$ 2.3 Prepare Existing Condition Plan Sheets 4 8 24 36 5,744$ 2.4 Prepare and Submit Pre-Final Plans, Specifications and Estimates 4 32 8 48 92 14,624$ 2.5 Revisions and Disposition of Comments 2 8 4 12 4 30 4,436$ 2.60 Submit Final Plans, Specifications and Estimates 2 16 8 26 4,372$ 2.7 IDOT Processing - Local Agency Agreement & Construction Engineering 2 6 8 16 3,062$ Design Engineering Subtotal:4 40 80 28 - - - - 92 6 250 41,088$ PROJECT TOTAL:14 76 106 40 - - - - 104 8 348 58,866 Printing =250$ 43,018$ Pavement Cores (Rubino) =4,500$ -$ CCDD (Rubino) = 1,350$ 15,288$ 560$ 58,866$ DIRECT EXPENSES =6,100$ 64,966$ G:\Public\Yorkville\2020\YO2041-C Bristol Ridge Road Resurfacing\PSA\[Attachment C - Fee Estimate.xlsx]Fee Summary TOTAL EXPENSES = ENGINEERING SURVEYING DRAFTING Engineering Expenses = DIRECT EXPENSES LABOR SUMMARY PROJECT ROLE: Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = WORK Year:ITEM Month:NO. WORK ITEM Week Starting:123412341234123412341234123412341234123412341234PRELIMINARY ENGINEERING1.1 Preliminary Project Management, Coordination and QC/QA1.2 Project Meetings1.3 Pavement and Crash Analysis1.4 Preliminary IDOT Coordination1.5 Process Documents for LAFO Design ApprovalDESIGN ENGINEERING2.1 Design Project Management, Coordination and QC/QA2.2 Site Review, Identification of Required Improvements2.3 Prepare Existing Condition Plan Sheets2.4 Prepare & Submit Pre-Final Plans, Specs & Estimates2.5 Revisions and Disposition of Comments2.6 Prepare & Submit Final Plans, Specifications and Estimates2.7 IDOT Document Processing2.8 Bidding and Contracting (4/29/2022 Bid Opening)LegendProject Management PreliminaryMeeting(s) Design Work ItemBidding and Contracting Agency Review2022\\Milkyway\EEI_Storage\Docs\Public\Yorkville\2020\YO2041-C Bristol Ridge Road Resurfacing\PSA\[Attachment D - Schedule.xls]ScheduleFebruary AprilJulyJanuaryATTACHMENT D:ANTICIPATED PROJECT SCHEDULEBRISTOL RIDGE ROAD RESURFACINGUNITED CITY OF YORKVILLE, KENDALL COUNTY, IL2021MarchOctober NovemberJuneMayDecemberAugust September Kennedy RdBri s t o l R i d g e R d Grande Trl Em e r a l d L n Pa r k w a y D r E Veterans PkwyBurr StMcLel lan B lvd Coral DrCrimson LnHobbs Ln Sq u i r e C i rAldenAve Linden AveA m erican W aySunset AveSageCt Hennin g L n Cranston CirOl d G l o r y D r Oaklawn AveLy m a n L o o p Orchid StCryder WaySundown LnPatriot CtRood StCobalt DrMadden CtBurr Ct Hobbs CtGrande T r a i l C t Old Glory Ct Cranston Cir Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 ATTACHMENT E BRISTOL RIDGE ROAD LOCATION MAPwww.eeiweb.com DATE DATE: PROJECT NO.: FILE: PATH: BY: FEBRUARY 2020 YO2004 YO2004_W Fox St H:\GIS\PUBLIC\YORKVILLE\2011\ MJT NO.REVISIONS ³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us 400 0 400200 Feet Legend Project Limits ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #8 Tracking Number PW 2021-30 Wing Road Improvement Options Public Works Committee – April 20, 2021 None Discussion Brad Sanderson Engineering Name Department This memo is to review improvement options for Wing Road. The IDOT Rt 71 Improvement project will address improvements to the northern third of the road. The remaining stretch of Wing Road will need to be completed with local funds estimated to be $45,000. It has been suggested that consideration should also being given to closing Wing Road at Rt 126. Exhibits are attached to aid in discussion at the Public Works Committee Meeting. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Rob Fredrickson, Finance Director Date: April 8, 2021 Subject: Wing Road Improvement Options StagecoachSchoolhouse Wi n g Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 OPTION 1:4" REMOVAL AND REPLACEMENT www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MARCH 2021 YO20 13 YO2013 _Prairie Gra ss Lan e .MXD H:\GIS\PU BL IC\E LBU RN\ MJT United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350 0 200Feet ¯ Leg en d IDO T PR OJEC T LIMITS OPTION 1 P ROJEC T LIMITS WING R D$45,000 IDO T PRO JECT LIMITS RESTORE C HURCH RT 126RT 71 StagecoachSchoolhouse Wi n g Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 OPTION 2:CLOSE WIN G RD @ R T 126 www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MARCH 2021 YO20 13 YO2013 _Prairie Gra ss Lan e .MXD H:\GIS\PU BL IC\E LBU RN\ MJT United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350 0 200Feet ¯ Leg en d OPTION 2 WIN G RD BAR RICAD ES OPTIO N 1 PRO JEC T LIMITS ID OT PR OJ ECT LIMITS WING R D4" REMOVAL AND REPLACEMENT$45,000 IDO T PRO JECT LIMITS RESTORE C HURCH RT 126RT 71 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #9 Tracking Number PW 2021-31 2021 RTBR Program – Extra Work Consideration Public Works Committee – April 20, 2021 Majority Consideration of Approval Review of Potential Program Brad Sanderson Engineering Name Department This memo is to present staff’s recommendations for the proposed extra work. It is our understanding that a minimum of $550,000 will been budgeted for this work. The Fox Hill project is currently estimated to cost $1,720,350. Total Rebuild funds available towards this project are $1,253,625. Bids are anticipated to be received in late April. Based on past history, we are estimating the final bids to be 6-8% below the estimate. This would result in funds available outside of the Fox Hill Project to be range of $180,000 – $211,000 (based on a budget of $550,000). Based on the above calculation, staff’s recommendations are as follows: Location Cost Comments Autumn Creek Blvd $35,000 Area is in Failure Wing Road $45,000 Area is in Failure; Add to IDOT Rt 71 Project Corneils Road $110,000 Area is in Failure McHugh Road $90,000 Highly Traveled Road; Completes Remaining Section E. Barberry Cir $102,000 Planned to be in 2023 RTBR Program Boombah Blvd $178,000 Planned to be in 2022 RTBR Program An exhibit with the locations is attached. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Rob Fredrickson, Finance Director Date: April 14, 2021 Subject: 2021 Road Program – Extra Work Consideration ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()- ()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-( )-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-()-()-()-( ) - ()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()- ()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-( )-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-()-()-()-( ) - ()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-Beecher RdBeecher RdMcHugh RdMcHugh RdW S o m o n a u k S t C or n e i l s R d C or n eils R d Schoolhouse Rd E Spring St IllinoisRoute #126 Ridge St Faxon Rd J o h n S t R iv e r R d Galena Rd Prairie Crossing DrG r e e n B r i a r R dAlan Dale LnDi ehlFarm RdHigh Ridge LnSchoolhouse RdMill StS Bridge StE Van Emmon St W Fox StC o u ntry Hills D rKennedy RdGame Farm RdW River St Penman RdHunt St W C o u n t r y s i d e P k w y Menard Dr CarpenterSt Rai nt r ee RdS ta g e c o a c h T rlS ta g e c o a c h T rlCenter PkwyE CountrysidePkwy Beecher RdV a n E m m o n R dCannonball TrlCannonball TrlBristol Ridge Rd Sycamore RdStagecoach TrlMcHugh RdJo hn S t N Bridge StN Bri dge St E Hi ghpoi nt RdMarketview DrIllinoisRoute #71Illin o is R o u te#7 1 Illinois Route #71Fox R dE Veterans PkwyAliceAve N Beecher RdW Veterans Pkwy Eldamain RdEldamain RdFa x o n R d S ta g e c o a c h T ra ilEngineering Enterprises52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 LOCATION MAP www.eeiweb.com DATE DATE: PRO JECT N O.: FILE: PATH: BY: APR IL 2021 YO2025 H:\GIS\PUBLIC\Yorkville\YO2025 MJT United City of Yorkville800 Game F arm RoadYorkville, IL 60560630-553-4350 NO.REVISIONS ³POTENTIAL ADDITIONAL ROADS FOR 2021 ROAD PROGRAM Legend Additional Roadwork Priority Priority 1 Priority 2 YO2025_ 2021 Road Program Additional Roads WING RD$45,000 E BARBERRY CIR $102,000 AUTUMN CREEK BLVD$35,000 CORNELLS RD$110,000 BOOMBAH BLVD$178,000 4,000 0 4,0002,000 Feet MCHUGH RD$90,000 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #10 Tracking Number PW 2021-32 Alternative Water Supply Update – Engineering Agreement Public Works Committee – April 20, 2021 Majority Approval Bart Olson Administration Name Department Summary Approval of an engineering agreement with EEI for an update to our alternative water source options. Background The City Council last discussed the status of the alternative water source study at the March 23rd City Council meeting, under the agenda item for the intergovernmental agreement with Oswego and Montgomery for the Baxter and Woodman water study. The City Council heard an update that the Baxter/Oswego study would cover some of Yorkville’s options for water source but that the Yorkville- specific options would be covered through an EEI study to be reviewed at the April Public Works Committee meeting. Accordingly, EEI has submitted an engineering agreement for our consideration for the updates to our Yorkville-specific alternative water source options. The scope of services for this study is included in attachment B, and the study focuses on updates to the Yorkville only Fox River system and our internal water distribution system analysis for all possible water sources. The attached contract contains a $49,951 fixed fee amount. This amount is included in the FY 22 budget. Recommendation Staff recommends approval of an engineering agreement with EEI for an update to our alternative water source options. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 15, 2021 Subject: Alternative Water Source Study Update Agreement for Professional Services United City of Yorkville, Kendall County, IL Alternative Water Source Study (AWSS) Update - 2021 THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment B. Services to be provided include engineering services for the Alternative Water Source Study (AWSS) Update – 2021 as indicated on Attachment C. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: Contractor shall receive as compensation for all work and services to be performed herein a fixed fee amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. The total contract amount is $49,951. All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, Contractor, on or before February 1st of every given year, shall provide written notice of any change in the rates specified in Attachment C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1 st of that same year. E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The contractor agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied). K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: 2021 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the Contractor: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove, IL 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 2021. United City of Yorkville Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Bradley P Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Lisa Pickering Jeffrey W. Freeman, P.E. CFM, LEED AP City Clerk Chief Executive Officer Attachment A: STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon seven (7) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Attachment B: SCOPE OF SERVICES Introduction: Modeling projections by the Illinois State Water Survey have concluded the deep sandstone aquifer, from which the United City of Yorkville obtains their water supply, is being pumped at an unsustainable rate. Due to the fact that this source will not be able to meet the water demands of the community at some point in the future, the City has determined they should evaluate switching to an alternative, sustainable water source. In 2015, the United City of Yorkville began evaluating alternative water sources. In the Village’s 2016 Water Works System Master Plan (2016 Master Plan), the City evaluated the timeframe for when their current source of supply could be insufficient, and then the potential of remaining on that source for a period of time. The City also evaluated the potential of integrating the Fox River as a source of independent supply, as well as, joining the Village of Montgomery and Village of Oswego to develop a three community Fox River supply. Following the completion of the 2016 Master Plan, the DuPage Water Commission approached the Village of Oswego, Village of Montgomery and United City of Yorkville Sub-Region (OMY Sub-Region) with the concept of connecting to their Lake Michigan supplied system. In 2018, the City of Joliet embarked on an alternative water source study, and in the beginning of 2021 the City of Joliet determined connection to the City of Chicago Lake Michigan supplied system was their preferred source of supply. The City of Joliet has proposed communities within Northern Will, Northern Kendall and Southeast Kane County could be regional partners on the City of Chicago supplied system. In 2020, the Village of Oswego initiated an updated Water Study (Oswego Water Study) with the goal of evaluating independent and regional solutions. More specifically, the Oswego Water Study is updating the costs for the OMY Sub-region connection to the DuPage Water Commission, Joliet regional water commission and the Illinois Lake Water/Plainfield Lake Michigan supplied systems. The Oswego Water Study also is updating the OMY Sub-region costs for the Fox River system. It is the assumption of this contract that the analysis completed as part of the Oswego Water Study will be available for use in this Alternative Water Source Study (AWSS) Update. The overall goal of this AWSS Update is to provide an “apples to apples” comparison of all the alternative water source options available to the City. The five (5) alternative water sources to be evaluated are:  Lake Michigan Supplied Systems  DuPage Water Commission  Joliet Region Water Commission  Illinois Lake Water/Plainfield System  Fox River Supplied Systems  OMY Sub-Regional System  United City of Yorkville Independently The proposed work items for this project are as follows: PROJECT FACILITATION & PROJECT TEAM MEETINGS 0.1 Project Administration 0.2 Oswego Study Coordination Meeting (1 Meeting) 0.3 Progress Review Meeting With City Staff (1 Meeting) 0.4 Presentation Review Meeting With City Staff (1 Meeting) REVIEW AND OBTAIN INFORMATION FROM OSWEGO WATER STUDY 1.1 General Review of Document 1.2 Summarize Cost Analysis For DuPage Water Commission Connection 1.3 Summarize Cost Analysis For Joliet Area Regional Commission Connection 1.4 Summarize Cost Analysis For Illinois Lake Water/Plainfield System Connection 1.5 Summarize Updated Cost Analysis For Fox River Sub-Regional Water Supply and Treatment System UPDATE YORKVILLE ONLY FOX RIVER SYSTEM COST ESTIMATE 2.1 Update Back-Up Well Cost Estimate 2.2 Update Back-Up Well Transmission Main Cost Estimate 2.3 Update Fox River Intake Cost Estimate 2.4 Update Lime Softening Water Treatment Plant Cost Estimate 2.5 Update Treated Water Transmission Main Cost Estimate 2.6 Summarize Total Capital Cost 2.7 Update O,M&R Cost UPDATE WATER DISTRIBUTION SYSTEM ANALYSIS 3.1 Update Modeling For Lake Michigan Supplied Systems (DWC, Joliet Regional System & IL Lake Water) 3.2 Update Modeling For Fox River Sub-Regional System 3.3 Update Modeling For Yorkville, Only, Fox River System 3.4 Prepare Water Audit For 2020 WY (October 1, 2019 - September 30, 2020) 3.5 Develop List of Nonrevenue Water Reduction Strategies & Establish Annual Funding Program 3.6 Update Distribution System Capital Costs 3.7 Update Distribution System O,M&R Costs SUMMARY ANALYSIS 4.1 Summarize Capital & O,M&R Costs For Each Alternative 4.2 Develop 30 Year Net Present Value Cost Comparison 4.3 Develop 50 Year Cost of Ownership Comparison 4.4 Develop Typical 2030 Residential Water Bill Cost Comparison 4.5 Develop Weighted Decision Matrix For Community Use PRESENTATION 5.1 Prepare Draft Presentation 5.2 Finalize Presentations 5.3 Conduct Presentation At City Council Meeting 5.4 Prepare Executive Summary Technical Memorandum The above scope summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope, shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges.  PAGE 1 OF 1 DATE: 4/12/2021 ENTERED BY: JWF ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES Alternative Water Source Study Update - 2021 ENTITY: EEI WORK Senior Senior GIS/ ITEM COST WORK Senior Project Project Project Project CAD HOUR PER ITEM Principal Manager Manager Engineer II Engineer Tech. Admin. SUMM. ITEM NO. WORK ITEM HOURLY RATE: $217 $206 $185 $174 $147 $100 $70 PROJECT FACILITATION & PROJECT TEAM MEETINGS 0.1 Project Administration 1 4 5 957$ 0.2 Oswego Study Coordination Meeting (1 Meeting) 3 4 2 9 1,685$ 0.3 Progress Review Meeting With City Staff (1 Meeting) 3 4 2 9 1,685$ 0.4 Presentation Review Meeting With City Staff (1 Meeting) 3 2 2 7 1,315$ Project Facilitation & Project Team Meetings Subtotal:10 - 14 - 6 - - 30 5,642$ REVIEW AND OBTAIN INFORMATION FROM OSWEGO WATER STUDY 1.1 General Review of Document 2 2 2 6 1,098$ 1.2 Summarize Cost Analysis For DuPage Water Commission Connection 2 2 4 664$ 1.3 Summarize Cost Analysis For Joliet Area Regional Commission Connection 2 2 4 664$ 1.4 Summarize Cost Analysis For Illinois Lake Water/Plainfield System Connection 2 2 4 664$ 1.5 Summarize Updated Cost Analysis For Fox River Sub-Regional Water Supply and Treatment System 2 2 4 664$ Review and Obtain Information From Oswego Water Study Subtotal:2 - 10 - 10 - - 22 3,754$ UPDATE YORKVILLE ONLY FOX RIVER SYSTEM COST ESTIMATE 2.1 Update Back-Up Well Cost Estimate 1 4 5 773$ 2.2 Update Back-Up Well Transmission Main Cost Estimate 1 6 8 15 1,867$ 2.3 Update Fox River Intake Cost Estimate 1 6 7 1,067$ 2.4 Update Lime Softening Water Treatment Plant Cost Estimate 1 2 4 7 1,175$ 2.5 Update Treated Water Transmission Main Cost Estimate 2 6 8 1,252$ 2.6 Summarize Total Capital Cost 1 1 2 4 696$ 2.7 Update O,M&R Cost 1 2 6 9 1,469$ Update Yorkville Only Fox River System Cost Estimate Subtotal:3 - 10 - 34 8 - 55 8,299$ UPDATE WATER DISTRIBUTION SYSTEM ANALYSIS 3.1 Update Modeling For Lake Michigan Supplied Systems (DWC, Joliet Regional System & IL Lake Water) 1 2 12 15 2,717$ 3.2 Update Modeling For Fox River Sub-Regional System 1 2 12 15 2,717$ 3.3 Update Modeling For Yorkville, Only, Fox River System 1 2 8 11 2,021$ 3.4 Prepare Water Audit For 2020 WY (October 1, 2019 - September 30, 2020) 4 12 16 2,588$ 3.5 Develop List of Nonrevenue Water Reduction Strategies & Establish Annual Funding Program 4 4 8 1,412$ 3.6 Update Distribution System Capital Costs 1 6 12 19 3,541$ 3.7 Update Distribution System O,M&R Costs 1 6 12 19 3,541$ Update Water Distribution System Analysis Subtotal:5 26 - 56 16 - - 103 18,537$ SUMMARY ANALYSIS 4.1 Summarize Capital & O,M&R Costs For Each Alternative 1 1 2 4 750$ 4.2 Develop 30 Year Net Present Value Cost Comparison 1 1 6 8 1,446$ 4.3 Develop 50 Year Cost of Ownership Comparison 1 1 6 8 1,446$ 4.4 Develop Typical 2030 Residential Water Bill Cost Comparison 1 1 8 10 1,794$ 4.5 Develop Weighted Decision Matrix For Community Use 1 1 2 4 750$ Summary Analysis Subtotal:5 - 5 24 - - - 34 6,186$ PRESENTATION 5.1 Prepare Draft Presentation 6 2 4 12 2,072$ 5.2 Finalize Presentations 2 1 1 2 6 993$ 5.3 Conduct Presentation At City Council Meeting 3 3 3 12 1,728$ 5.4 Prepare Executive Summary Technical Memorandum 2 6 4 2 14 2,440$ Presentation Subtotal:13 - 12 8 - 8 - 44 7,233$ PROJECT TOTAL:38 26 51 88 66 16 - 288 49,651 DIRECT EXPENSES LABOR EXPENSES Printing = 250$ Engineering Expenses = 48,051$ Mileage = 50$ Drafting & GIS Technician Expenses = 1,600$ Administrative Expenses = -$ TOTAL LABOR EXPENSES = 49,651$ DIRECT EXPENSES = -$ 300$ BASE CONTRACT SUBTOTAL COSTS = 49,951$ G:\Public\Yorkville\2020\YO2026-P Alternative Water Source Evaluation Update\Project Management\PSA\FINAL Contract\[Attachment C - Fee Schedule (YO2026).xlsx]Fee Final UNITED CITY OF YORKVILLE, KENDALL CO., IL PROJECT ROLE: 4/12/21 ATTACHMENT D: SCHEDULE Alternative Water Source Study (AWSS) Update - 2021 UNITED CITY OF YORKVILLE, KENDALL CO., IL WORK ITEM July NO.1 8 15 22 29 5 12 19 26 7 14 21 28 35 5 12 19 26 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 PROJECT FACILITATION & PROJECT TEAM MEETINGS 0.1 Project Administration 0.2 Oswego Study Coordination Meeting (1 Meeting) 0.3 Progress Review Meeting With City Staff (1 Meeting) 0.4 Presentation Review Meeting With City Staff (1 Meeting) REVIEW AND OBTAIN INFORMATION FROM OSWEGO WATER STUDY 1.1 General Review of Document 1.2 Summarize Cost Analysis For DuPage Water Commission Connection 1.3 Summarize Cost Analysis For Joliet Area Regional Commission Connection 1.4 Summarize Cost Analysis For Illinois Lake Water/Plainfield System Connection 1.5 Summarize Updated Cost Analysis For Fox River Sub-Regional Water Supply and Treatment System UPDATE YORKVILLE ONLY FOX RIVER SYSTEM COST ESTIMATE 2.1 Update Back-Up Well Cost Estimate 2.2 Update Back-Up Well Transmission Main Cost Estimate 2.3 Update Fox River Intake Cost Estimate 2.4 Update Lime Softening Water Treatment Plant Cost Estimate 2.5 Update Treated Water Transmission Main Cost Estimate 2.6 Summarize Total Capital Cost 2.7 Update O,M&R Cost UPDATE WATER DISTRIBUTION SYSTEM ANALYSIS 3.1 Update Modeling For Lake Michigan Supplied Systems (DWC, Joliet Regional System & IL Lake Water) 3.2 Update Modeling For Fox River Sub-Regional System 3.3 Update Modeling For Yorkville, Only, Fox River System 3.4 Prepare Water Audit For 2020 WY (October 1, 2019 - September 30, 2020) 3.5 Develop List of Nonrevenue Water Reduction Strategies & Establish Annual Funding Program 3.6 Update Distribution System Capital Costs 3.7 Update Distribution System O,M&R Costs SUMMARY ANALYSIS 4.1 Summarize Capital & O,M&R Costs For Each Alternative 4.2 Develop 30 Year Net Present Value Cost Comparison 4.3 Develop 50 Year Cost of Ownership Comparison 4.4 Develop Typical 2030 Residential Water Bill Cost Comparison 4.5 Develop Weighted Decision Matrix For Community Use PRESENTATION 5.1 Prepare Draft Presentation 5.2 Finalize Presentations 5.3 Conduct Presentation At City Council Meeting 5.4 Prepare Executive Summary Technical Memorandum G:\Public\Yorkville\2020\YO2026-P Alternative Water Source Evaluation Update\Project Management\PSA\FINAL Contract\[Attachment D - Schedule (YO2026).xls]Schedule 02-04-21 Legend Administrative Work Items Meeting(s) Analysis Work Items Presentation & Technical Memo Work Items June September October December 2021 WORK ITEM April May NovemberAugust ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS ATTACHMENT E: STANDARD SCEHDULE OF CHARGES Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #11 Tracking Number PW 2021-33 Sidewalk Locations Public Works Committee – April 20, 2021 Majority Consideration of Approval Brad Sanderson Engineering Name Department This memo is to present staff’s recommendations for the proposed sidewalk program in FY2022. It is our understanding that all of the work noted below will be budgeted. Our recommendations are as follows: Location Cost Comments Appletree Court $30,000 Part of Water Main Replacement Project Beecher Center $89,000 Sidewalk Repair Necessary Due to General Disrepair Downtown Area $75,000 Several Areas are in Disrepair; Work Would Tie Into RTBR Project Areas. E. Center Street $54,000 Several Areas are in Disrepair Prairie Grass Lane $50,000 Provides Connectivity to Autumn Creek School Total $298,000 An exhibit with the planned locations is attached for review. It should be noted that current improvements are planned along E. Main Street in FY23, which includes water main replacement, roadway and sidewalk improvements. The extent of those sidewalk improvements will be dictated by the FY23 budget. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Rob Fredrickson, Finance Director Date: April 14, 2021 Subject: 2021 Sidewalk Program ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-()-()-()-()-()-()- ()-()-()-()- ()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()- ()-()-()-()-()-()-()-()-()-()-()-()- ()- ( )-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-( ) -()-()-()-()-()- ()- ()- ()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()- ()-()- ()-()-()-()-()-()-()-()-()-()-()- ( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ( ) - 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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Old Business #1 Tracking Number PW 2021-06 Rebuild Illinois – Fox Hill Improvements Public Works Committee – April 20, 2021 Majority Consideration of Approval Resolution Consideration Brad Sanderson Engineering Name Department The City passed an IDOT resolution for the project on February 23, 2021 per the direction of the IDOT District 3 staff. The District 3 office has now been provided different direction from Springfield as to what is required within the resolution, therefore a new one is required. The new Resolution must indicate the Rebuild Illinois funds received to date. Another Resolution will be required once all the funds have been received. Staff is seeking approval of the resolution from the City Council. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Rob Fredrickson, Finance Director Date: March 26, 2021 Subject: Rebuild Illinois – Fox Hill Improvements BLR 09110 (Rev. 05/08/20) Resolution for Improvement Under the Illinois Highway Code Page 1 of 1Printed 03/25/21 Resolution Type Original Resolution Number Section Number 21-00051-00-PV BE IT RESOLVED, by the Governing Body Type Council of the Local Public Agency Type City of Name of Local Public Agency Yorkville Illinois that the following described street(s)/road(s)/structure be improved under the Illinois Highway Code. Work shall be done by Contract or Day Labor Contract . NoYes Is this project a bondable capital improvement? For Roadway/Street Improvements: Name of Street(s)/Road(s)Length (miles)Route From To See Attached Location Map For Structures: Name of Street(s)/Road(s)Existing Structure No.Route Location Feature Crossed BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of milling, preparation of base, aggregate subgrade improvements, removal and disposal of unsuitable materials, HMA resurfacing with binder and surface course, structure adjustments, restoration, striping, edge sealing, and other ancillary work items. Appropriation consists of $1,093,546.78 of local funds and $626,812.32 of RBI funds. 2. That there is hereby appropriated the sum of One million seven hundred twenty thousand three hundred fifty nine and 10/100 $1,720,359.10Dollars ( ) for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I, Name of Clerk Lisa Pickering Local Public Agency Type City Clerk in and for said Local Public Agency Type City of Name of Local Public Agency Yorkville in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Governing Body Type Council of Name of Local Public Agency Yorkville at a meeting held on Date April 27, 2021 IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Day day of Month, Year . . (SEAL)Clerk Signature Date Approved Regional Engineer Department of Transportation Date