Loading...
City Council Packet 2021 04-27-21 AGENDA CITY COUNCIL MEETING Tuesday, April 27, 2021 7:00 p.m. City Hall Council Chambers 800 Game Farm Road, Yorkville, IL Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Ken Koch Jackie Milschewski Chris Funkhouser Seaver Tarulis Dan Transier Arden Joe Plocher Joel Frieders Jason Peterson Establishment of Quorum: Amendments to Agenda: Presentations: Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. Minutes of the Regular City Council – April 13, 2021 2. Bill Payments for Approval $ 614,066.85 (vendors) $ 321,746.80 (payroll period ending 4/16/21) $ 935,813.65 (total) Mayor’s Report: 1. CC 2021-18 Poppy Days Proclamation 2. CC 2021-19 Motorcycle Awareness Month Proclamation 3. CC 2021-20 Appointment to Library Board 4. CC 2021-21 Public Works RFQ – Space Needs Analysis, Vendor Qualifications a. Resolution Providing for the Selection of Qualified Firms to Provide Architectural Services for Public Works Space Needs b. Resolution Providing for Additional Firms to the List of Qualified Firms to Provide Architectural Services United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda April 27, 2021 Page 2 Public Works Committee Report: 1. PW 2021-06 MFT Resolution for ReBuild Illinois (Fox Hill Improvements) 2. PW 2021-26 Timber Glenn Subdivision – Lot 5 and 6 – Bond Release 3. PW 2021-27 Resolution Authorizing Acceptance of a Bid from D. Construction Inc. for the Mill Road Reconstruction Project in the Amount not to Exceed $1,957,829.43. 4. PW 2021-28 Mill Road Reconstruction – Construction Engineering Agreement 5. PW 2021-29 Bristol Ridge Road Resurfacing – Preliminary and Design Engineering Agreement 6. PW 2021-30 Wing Road Improvements 7. PW 2021-31 2021 Road to Better Roads Program II – Additional Paving 8. PW 2021-32 Alternative Water Source Study (AWSS) Update – Engineering Agreement 9. PW 2021-33 2021 Sidewalk Program Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: Park Board: Planning and Zoning Commission: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Mayor’s Report (cont’d): 5. CC 2021-04 Prairie Pointe Building Update 6. CC 2021-17 Ordinance Approving the 2021-2022 Fiscal Budget Additional Business: Citizen Comments: Executive Session: 1. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. Adjournment: City Council Agenda April 27, 2021 Page 3 COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: May 19, 2021 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Funkhouser Finance Library Vice-Chairman: Alderman Transier Administration Committee: Alderman Plocher Committee: Alderman Peterson ECONOMIC DEVELOPMENT: May 4, 2021 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Community Development Planning & Zoning Commission Vice-Chairman: Alderman Peterson Building Safety & Zoning Kendall Co. Plan Commission Committee: Alderman Koch Committee: Alderman Frieders PUBLIC SAFETY: May 6, 2021 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Tarulis Police School District Vice-Chairman: Alderman Frieders Committee: Alderman Milschewski Committee: Alderman Transier PUBLIC WORKS: May 18, 2021 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Plocher Public Works Park Board Vice-Chairman: Alderman Koch Engineering YBSD Committee: Alderman Funkhouser Parks and Recreation Committee: Alderman Tarulis UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, April 27, 2021 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the Regular City Council – April 13, 2021 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. Bill Payments for Approval □ Approved ________ □ As presented □ As amended □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2021-18 Poppy Days Proclamation □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2021-19 Motorcycle Awareness Month Proclamation □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2021-20 Appointment to Library Board □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. CC 2021-21 Public Works RFQ – Space Needs Analysis, Vendor Qualification a. Resolution Providing for the Selection of Qualified Firms to Provide Architectural Services for Public Works Space Needs □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ b. Resolution Providing for Additional Firms to the List of Qualified Firms to Provide Architectural Services □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- PUBLIC WORKS COMMITTEE REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2021-06 MFT Resolution for ReBuild Illinois (Fox Hill Improvements) □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2021-26 Timber Glenn Subdivision – Lot 5 and 6 – Bond Release □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2021-27 Resolution Authorizing Acceptance of a Bid from D. Construction Inc. for the Mill Road Reconstruction Project in the Amount not to Exceed $1,957,829.43. □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2021-28 Mill Road Reconstruction – Construction Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2021-29 Bristol Ridge Road Resurfacing – Preliminary and Design Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2021-30 Wing Road Improvements □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2021-31 2021 Road to Better Roads Program II – Additional Paving □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2021-32 Alternative Water Source Study (AWSS) Update – Engineering Agreement □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2021-33 2021 Sidewalk Program □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT (CONT’D): ----------------------------------------------------------------------------------------------------------------------------------------- 5. CC 2021-04 Prairie Pointe Building Update □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 6. CC 2021-17 Ordinance Approving the 2021-2022 Fiscal Budget □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #1 Tracking Number Minutes of the Regular City Council – April 13, 2021 City Council – April 27, 2021 Majority Approval Approval of Minutes Lisa Pickering Administration Name Department  DRAFT MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, APRIL 13, 2021 Mayor Purcell called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Present Transier Present Ward II Milschewski Present Plocher Present Ward III Funkhouser Present Frieders Present (electronic attendance) Ward IV Tarulis Present Peterson Present (electronic attendance) Staff in attendance at city hall: City Clerk Pickering, City Administrator Olson, Chief of Police Jensen, and Attorney Orr. Staff in attendance electronically: Public Works Director Dhuse, Community Development Director Barksdale-Noble, Finance Director Fredrickson, Parks and Recreation Director Evans, Assistant City Administrator Willrett, Building Code Official Ratos, Purchasing Manager Parker, and EEI Engineer Sanderson. Mayor Purcell stated that he has determined that under the Governor’s orders the meeting can be held with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus. Clerk’s Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act, the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation. A meeting notice was posted on the city’s website on the agenda, minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/j/89471615097?pwd=TXVCeXVjYzhzdmxSL1A4SURlNVhmZz09. The Zoom meeting ID was 894 7161 5097. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Alderman Plocher asked if Mayor #4 – Prairie Pointe Building Update could be discussed prior to Mayor #3 – Bond Issuance Discussion. It was agreed to discuss the Prairie Pointe Building Update prior to the Bond Issuance Discussion. PRESENTATIONS None. PUBLIC HEARINGS Public hearing to report outcomes and provide interested parties an opportunity to express their views on the program activities and performance of the Community Development Block Grant (CDBG) Downstate Small Business Stabilization (DSBS) grants funded through the Illinois Department of Commerce and Economic Opportunity. The total amount of funds awarded to address the needs of the businesses due to the COVID-19 emergency was $160,500; and was used to assist the following businesses with working capital needs: AGJS Inc. DBA Tiki Tan, Brenart Eye Clinic, LLC, COPA Inc. DBA Salsa Verde Mexican Restaurant & Taqueria, Duy’s Inc., Harmony Aesthetics, LLC, Mike and Denise’s Pigeon Hill Diner, Inc., The Heartland School, LLC, and White Water Ice Cream, LLC DBA Foxy’s Ice Cream. Please see attached transcript from the court reporter regarding the public hearing portion of the meeting. The Minutes of the Regular Meeting of the City Council – April 13, 2021 – Page 2 of 4   CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Minutes of the Regular City Council – March 23, 2021 2. Bill Payments for Approval $ 581,612.33 (vendors) $ 322,419.85 (payroll period ending 4/1/21) $ 904,032.18 (total) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Milschewski; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye REPORTS MAYOR’S REPORT Vaccination Clinic Mayor Purcell reported that the FDA and CDC announced that they are pausing the use of the Johnson & Johnson COVID-19 vaccine. The vaccination clinic had 1000 people signed up today for vaccines and unfortunately the event had to be cancelled since it was the Johnson & Johnson vaccines that were scheduled for today. He also reported that the Illinois Department of Health’s website currently shows Kendall County as having the highest vaccination rate by percentage for the 65 and older category. Mayor Purcell announced that the Kendall County Health Department would be holding a mass vaccination clinic at the Yorkville High School for those students who are 16 – 18 years old. It is scheduled to be held on Thursday. Fiscal Year 2022 Life Insurance Renewal (CC 2021-16) Mayor Purcell entertained a motion to approve switching life insurance carriers to Blue Cross Blue Shield. So moved by Alderman Tarulis; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-8 Nays-0 Milschewski-aye, Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye Resolution 2021-20 Approving a Fleet Maintenance Service Agreement with Gjovik Ford, Inc., Plano, Illinois (CC 2021-15) Mayor Purcell entertained a motion to approve a Resolution Approving a Fleet Maintenance Service Agreement with Gjovik Ford, Inc., Plano, Illinois. So moved by Alderman Milschewski; seconded by Alderman Transier. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye Prairie Pointe Building Update (CC 2021-04) Bond Issuance Discussion (CC 2021-16) Mayor Purcell said that based on feedback received from the aldermen, it seemed that most of the aldermen currently prefer the Option C building layout. Option A includes expansion of the building to add a council chambers to the ground level of the building. Option C does not involve building expansion as the council chambers would be located on the third floor of the building in existing space. Administrator Olson reported that the packet information includes detailed cost estimates from the architect for both options. He stated that the Prairie Pointe building update ties into the bond discussion because the city has a cap of $8.25 million for the bond issuance. The city has already expended approximately $2 million on acquisition costs. Option A is estimated to cost $8 million dollars for The Minutes of the Regular Meeting of the City Council – April 13, 2021 – Page 3 of 4   renovation and expansion while Option C is estimated to cost $5.5 million dollars for renovation. Administrator Olson said that staff is seeking feedback and direction from the council on the bond issuance amount in anticipation of a bond ordinance on the May 11th City Council agenda. The previously approved Authorizing Ordinance allows for bond proceeds to be spent on the Prairie Pointe land acquisition costs, renovation of the new city hall building as well as the existing city hall building, purchase of squad cars, and general roadway projects. Discussion took place on the bond amount, the bond issuance cost, the debt service cost, and the benefits of bonding at the full amount vs. a lower amount. Further discussion took place on the potential sale of currently owned city property as well as the need for a new Public Works facility. At the conclusion of the discussion, the general consensus was for staff and bond counsel to move forward with preparing the documents for a bond issuance of $8.25 million dollars to be used for land acquisition, the renovation of the new Prairie Pointe building and the existing city hall, and general roadway projects. The bond ordinance will come forward to a future City Council meeting for a vote. PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION No report. CITY COUNCIL REPORT National Suicide Prevention + Action Month Proclamation Project Alderman Frieders reported that the National Suicide Prevention + Action Month Proclamation project currently has forty cities in nineteen states that have agreed to issue proclamations. The craft beer for mental health project entitled “Things We Don’t Say” has one hundred sixty-four breweries in six different countries signed up. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT Library Board Meeting Alderman Transier reported that discussion took place at last night’s Library Board meeting regarding the potential use of a portion of the library for the Recreation Department’s preschool program. STAFF REPORT No report. MAYOR’S REPORT (cont’d) Ordinance Approving the 2021-2022 Fiscal Budget (CC 2021-17) Mayor Purcell said the council could vote on the budget tonight; however, if they want to wait two weeks, it would allow staff time to get some estimates together to possibly add some additional road projects to the budget. If the council does not want to wait two weeks, they can vote on the budget tonight. Discussion took place regarding the Countryside TIF and the projected outcome of the TIF. It was asked if the banquet facility was still going to be built in the Countryside TIF. Administrator Olson stated that was still to be determined. As of a few months ago, he heard they still intended to build it. As far as the viability of the TIF goes, he mentioned that the hotel and the theater both petitioned for reassessments and both received lower assessment amounts. These lower assessments negatively impact this TIF. It was asked if the Unified Development Ordinance (UDO) and the Enterprise Resource Planning (ERP) projects could be pushed to the end of FY 22. Mayor Purcell said the plan was to start the UDO at the beginning of May, while most likely the ERP would not start until the middle to end of the fiscal year. The Minutes of the Regular Meeting of the City Council – April 13, 2021 – Page 4 of 4   One alderman asked if any of the other aldermen were interested in rebating some of stimulus bill funding that the city expects to receive to residents possibly via a utility bill credit. Mayor Purcell commented that if the council wanted to consider that option, it might be best to approve the budget and bring that item to committee for discussion. If the committee wants to bring a proposal forward in the future, it could be brought forward as a budget amendment. Mayor Purcell entertained a motion to approve table the budget ordinance for two weeks. So moved by Alderman Milschewski; seconded by Alderman Frieders. Motion to table approved by a roll call vote. Ayes-8 Nays-0 Transier-aye, Plocher-aye, Frieders-aye, Peterson-aye, Koch-aye, Milschewski-aye, Funkhouser-aye, Tarulis-aye ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION Mayor Purcell asked for a motion to go into executive session for the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. No motion was made, so the council did not enter executive session. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Frieders; seconded by Alderman Koch. Motion unanimously approved by a viva voce vote. Meeting adjourned at 8:12 p.m. Minutes submitted by: Lisa Pickering, City Clerk, City of Yorkville, Illinois 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearing -April 13,2021 1 UNITED CITY OF YORKVILLE KENDALL COUNTY,ILLINOIS CITY COUNCIL MEETING PUBLIC HEARING 800 Game Farm Road Yorkville,Illinois Tuesday,April 13,2021 7 :00 p .m . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearing -April 13,2021 2 PRESENT: Mr.John Purcell,Mayor; Mr.Ken Koch,Alderman; Mr.Dan Transier,Alderman; Ms.Jackie Milschewski,Alderman; Mr.Arden Joe Plocher,Alderman; Mr.Chris Funkhouser,Alderman; Mr.Joel Frieders,Alderman; Mr.Seaver Tarulis,Alderman; Mr.Jason Peterson,Alderman. ALSO PRESENT: Mr.Bart Olson,City Administrator, Mr.James Jensen,Chief of Police, Ms.Lisa Pickering,City Clerk, Mr.Eric Dhuse,Public Works Director, Ms.Krysti Barksdale-Noble,Community Development Director, Mr.Rob Fredrickson,Finance Director, Mr.Tim Evans,Parks and Recreation Director, Ms.Erin Willrett,Assistant City Administrator, Mr.Pete Ratos,Building Code Official, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearing -April 13,2021 3 Ms.Carri Parker, Ms.Kathleen Field-Orr,City Attorney, Mr.Brad Sanderson,City Engineer. ----- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearing -April 13,2021 4 (WHEREUPON,the following proceedings were had in public hearing portion of the meeting:) MAYOR PURCELL:I will open the public hearing to report outcomes and provide interested parties an opportunity to express their views on the program activities and performance of the Community Development Block Grant Downstate Small Business Stabilization,D S BS --I should have said the C DBG as well --grants as funded through the Illinois Department of Commerce and Economic Opportunity. The total amount of funds awarded to address needs of the businesses due to the COVID-19 emergency was $1 6 0 ,500,and was used to assist the following businesses with working capital needs:AGJ S ,Inc.,d /b /a Tiki Tan; Brenart Eye Clinic,LLC;COPA,Inc.,doing business as Salsa Verde Mexican Restaurant and Taqueria;Duy's ,Incorporated;Harmony Aesthetics,LLC;Mike and Denise's Pigeon Hill Diner,Inc.;The Heartland School,LLC;and White Water Ice Cream,LLC,doing business as Foxy's 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearing -April 13,2021 5 Ice Cream. I know,Bart,didn't you have something to offer into this? MR.OLSON:I do.I have a prepared script to read,so if you will bear with me here, it's two or three pages,so it will only be two or three minutes,and I will try to talk loud enough so that everybody in Zoomland can hear me okay. So this is a public hearing required by the state regarding the close-out of the Yorkville Downstate Small Business Stabilization Grant applicants. The purpose of this hearing is to report outcomes and provide interested parties an opportunity to express their views on the program activities and performance of the Community Development Block Grant Downstate Small Business Stabilization grants funded through the Illinois Department of Commerce and Economic Opportunity. This program is funded by Title 1 of the Federal Housing and Community Development Act of 1974,as amended.I am going to summarize each business's information as follows:The name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearing -April 13,2021 6 of each business,the amount of funds the business received through the program,and what the funds were used for. At the end of my narrative on each of the eight businesses,the public hearing will be opened and residents may provide comment on any of the eight businesses.The Mayor is going to control the order of public comment at that time. Grant Number 13-2 442 4 2 ,AJGS --or AGJ S ,Incorporated,doing business as Tiki Tan, received $8 ,000 for working capital,including payroll,rent and utility expenses.The funding has helped them retain their employees and make upcoming rent. Grant Number 13-2 442 44,Brenart Eye Clinic,received $25,000 for working capital, including doctor and staff salaries,rent and utilities.The funding helped them keep doctors and staff employed. Grant Number 13-244245,COPA, Incorporated,doing business as Salsa Verde Mexican Restaurant and Taqueria,received $25,000 for working capital,including purchase of food 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearing -April 13,2021 7 through their different vendors,payroll and utilities.Funding was used to continue operations into the future. Grant Number 13-244 246 ,Duy's , Incorporated,received $25,000 for working capital,including payroll and vendor invoices. The funding allowed them to pay vendors to continue to receive inventory in a timely manner and offset their expected advertising costs and lower profit margins to bring customers back into their store. Grant Number 13-244 247 ,Harmony Aesthetics,LLC,a sole proprietorship by Licensed Esthetician Sandra Hurtado,received $7 ,500 for payroll,rent and utilities.Funding has allowed them to continue paying rent and utilities and to maintain payroll. Grant Number 13-244 249 ,Mike and Denise's Pigeon Hill Diner,Incorporated,has received $25,000 for working capital,including payroll,rent and utilities.Funding was used to retain current employees and continue operations . Grant Number 13-244 2 5 0 ,the Heartland School,LLC,received $25,000 for 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearing -April 13,2021 8 working capital,including payroll.Funding has allowed them to offset their payroll costs during the shutdown. Last,and certainly not least,Grant Number 13-244 2 5 2 ,White Water Ice Cream,LLC, doing business as Foxy's Ice Cream,received $20,000 for working capital,including payroll and utilities.Funding was used for bringing employees back on payroll and to offset utility and maintenance costs. A Notice of Public Hearing was published in the Beacon newspaper on April 5 th, 2021,regarding this hearing. All project information is available for viewing on our website here, https://www.yorkville.il.us/756/Downstate-Small- Business-Stabilization-P ,and that website link is searchable on our website.That is my script. MAYOR PURCELL:Wow.That was fascinating.Fascinating.Are there any questions or comments from anyone in Council Chambers regarding this? (No response.) MAYOR PURCELL:Are there any questions 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearing -April 13,2021 9 or comments from anyone in the Zoomland on this? (No response.) MAYOR PURCELL:Erin,since you had a lot to do with this,do you have anything you want to offer? MS.WILLRETT:Well,this is part of the close-out process for these businesses.We will have several more public hearings like this in the future.We will probably have two more groups to close out just like this. MAYOR PURCELL:That's fantastic. Again,that's 1 6 0 ,000.And I know we've talked about this before,but these and other grants, you and Lynn Dubajic helped local businesses again,it was about $3 .5 million if I do recall, so that is fascinating and fantastic.I appreciate it. Okay.Seeing as there are no comments,I will close the public hearing.Thank you very much. (Which were all the proceedings had in the public hearing portion of the meeting.) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com City Council -Public Hearing -April 13,2021 10 STATE OF ILLINOIS ) )SS. COUNTY OF LASALLE ) I,Christine M.Vitosh, a Certified Shorthand Reporter,do hereby certify that I transcribed the proceedings had at the pubic hearing and that the foregoing,Pages 1 through 10,inclusive,is a true,correct and complete computer-generated transcript of the proceedings had at the time and place aforesaid. I further certify that my certificate annexed hereto applies to the original transcript and copies thereof,signed and certified under my hand only. I assume no responsibility for the accuracy of any reproduced copies not made under my control or direction. As certification thereof, I have hereunto set my hand this 19th day of April, A.D.,2021. Christine M.Vitosh,CSR Illinois CSR No.084-002883 $ $160,500 [1]-4:16 $20,000 [1]-8:7 $25,000 [5]-6:17, 6:23,7:5,7:20,7:24 $7,500 [1]-7:15 $8,000 [1]-6:12 0 084-002883 [1]-10:20 1 1 [2]-5:21,10:6 10 [1]-10:6 13 [1]-1:17 13-244242 [1]-6:10 13-244244 [1]-6:16 13-244245 [1]-6:21 13-244246 [1]-7:4 13-244247 [1]-7:12 13-244249 [1]-7:18 13-244250 [1]-7:23 13-244252 [1]-8:5 160,000 [1]-9:12 1974 [1]-5:23 19th [1]-10:17 2 2021 [3]-1:17,8:13, 10:17 3 3.5 [1]-9:15 5 5th [1]-8:12 7 7:00 [1]-1:18 8 800 [1]-1:13 A A.D [1]-10:17 accuracy [1]-10:14 Act [1]-5:22 activities [2]-4:8, 5:17 address [1]-4:15 Administrator [2]- 2:13,2:23 advertising [1]-7:9 Aesthetics [2]-4:22, 7:13 aforesaid [1]-10:9 AGJS [2]-4:18,6:11 AJGS [1]-6:10 Alderman [8]-2:3, 2:4,2:5,2:6,2:7, 2:8,2:9,2:10 allowed [3]-7:7,7:16, 8:2 ALSO [1]-2:12 amended [1]-5:23 amount [2]-4:14,6:1 annexed [1]-10:10 applicants [1]-5:13 applies [1]-10:11 appreciate [1]-9:17 April [3]-1:17,8:12, 10:17 Arden [1]-2:6 assist [1]-4:17 Assistant [1]-2:22 assume [1]-10:13 Attorney [1]-3:2 available [1]-8:14 awarded [1]-4:14 B Barksdale [1]-2:17 Barksdale-Noble [1]- 2:17 Bart [2]-2:13,5:2 Beacon [1]-8:12 bear [1]-5:5 Block [2]-4:9,5:18 Brad [1]-3:3 Brenart [2]-4:19, 6:16 bring [1]-7:10 bringing [1]-8:8 Building [1]-2:24 business [7]-4:20, 4:24,6:1,6:2,6:11, 6:22,8:6 Business [4]-4:10, 5:12,5:18,8:17 business's [1]-5:24 Business- Stabilization-P [1]- 8:17 businesses [6]-4:15, 4:17,6:5,6:7,9:7, 9:14 C capital [8]-4:18,6:12, 6:17,6:24,7:6,7:20, 8:1,8:7 Carri [1]-3:1 CDBG [1]-4:11 certainly [1]-8:4 certificate [1]-10:10 certification [1]- 10:16 Certified [1]-10:3 certified [1]-10:12 certify [2]-10:4, 10:10 Chambers [1]-8:22 Chief [1]-2:14 Chris [1]-2:7 Christine [2]-10:3, 10:20 CITY [2]-1:5,1:8 City [5]-2:13,2:15, 2:22,3:2,3:3 Clerk [1]-2:15 Clinic [2]-4:19,6:17 close [4]-5:11,9:7, 9:10,9:19 close-out [2]-5:11, 9:7 Code [1]-2:24 comment [2]-6:6,6:8 comments [3]-8:21, 9:1,9:19 Commerce [2]-4:12, 5:20 Community [4]-2:17, 4:9,5:17,5:22 complete [1]-10:7 computer [1]-10:7 computer-generated [1]-10:7 continue [4]-7:2,7:8, 7:16,7:22 control [2]-6:8,10:15 COPA [2]-4:19,6:21 copies [2]-10:12, 10:14 correct [1]-10:7 costs [3]-7:9,8:2, 8:10 COUNCIL [1]-1:8 Council [1]-8:21 COUNTY [2]-1:6, 10:2 COVID-19 [1]-4:16 Cream [4]-4:24,5:1, 8:5,8:6 CSR [2]-10:20,10:20 current [1]-7:22 customers [1]-7:10 D d/b/a [1]-4:18 Dan [1]-2:4 Denise's [2]-4:22, 7:19 Department [2]-4:12, 5:20 Development [4]- 2:18,4:9,5:18,5:22 Dhuse [1]-2:16 different [1]-7:1 Diner [2]-4:23,7:19 direction [1]-10:15 Director [4]-2:16, 2:18,2:19,2:21 doctor [1]-6:18 doctors [1]-6:19 Downstate [3]-4:9, 5:12,5:18 DSBS [1]-4:10 Dubajic [1]-9:14 due [1]-4:15 during [1]-8:2 Duy's [2]-4:21,7:4 E Economic [2]-4:12, 5:20 eight [2]-6:5,6:7 emergency [1]-4:16 employed [1]-6:20 employees [3]-6:14, 7:22,8:9 end [1]-6:4 Engineer [1]-3:3 Eric [1]-2:16 Erin [2]-2:22,9:3 Esthetician [1]-7:14 Evans [1]-2:20 expected [1]-7:9 expenses [1]-6:13 express [2]-4:7,5:16 Eye [2]-4:19,6:16 F fantastic [2]-9:11, 9:16 Farm [1]-1:13 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com 1 fascinating [3]-8:20, 9:16 Federal [1]-5:22 Field [1]-3:2 Field-Orr [1]-3:2 Finance [1]-2:19 following [2]-4:1, 4:17 follows [1]-5:24 food [1]-6:24 foregoing [1]-10:6 Foxy's [2]-4:24,8:6 Fredrickson [1]-2:19 Frieders [1]-2:8 funded [3]-4:11, 5:19,5:21 funding [6]-6:13, 6:19,7:7,7:15,8:1, 8:8 Funding [2]-7:2,7:21 funds [3]-4:14,6:1, 6:3 Funkhouser [1]-2:7 future [2]-7:3,9:9 G Game [1]-1:13 generated [1]-10:7 Grant [5]-4:9,5:13, 5:18,6:21,8:4 grant [6]-6:10,6:16, 7:4,7:12,7:18,7:23 grants [3]-4:11,5:19, 9:13 groups [1]-9:10 H hand [2]-10:13, 10:17 Harmony [2]-4:21, 7:12 hear [1]-5:8 hearing [9]-4:3,4:6, 5:10,5:14,6:5,8:13, 9:19,9:23,10:5 Hearing [1]-8:11 HEARING [1]-1:9 hearings [1]-9:8 Heartland [2]-4:23, 7:24 helped [3]-6:14, 6:19,9:14 hereby [1]-10:4 hereto [1]-10:11 hereunto [1]-10:16 Hill [2]-4:22,7:19 Housing [1]-5:22 https://www. yo rkville.il.us/756/ Downstate [1]-8:16 https://www. yo rkville.il.us/756/ Downstate-Small [1] -8:16 Hurtado [1]-7:14 I Ice [4]-4:24,5:1,8:5, 8:6 ILLINOIS [2]-1:6, 10:1 Illinois [4]-1:14,4:12, 5:19,10:20 Inc [3]-4:18,4:19, 4:23 including [7]-6:12, 6:18,6:24,7:6,7:20, 8:1,8:7 inclusive [1]-10:6 Incorporated [5]- 4:21,6:11,6:22,7:5, 7:19 information [2]-5:24, 8:14 interested [2]-4:6, 5:15 inventory [1]-7:8 invoices [1]-7:6 J Jackie [1]-2:5 James [1]-2:14 Jason [1]-2:10 Jensen [1]-2:14 Joe [1]-2:6 Joel [1]-2:8 John [1]-2:2 K Kathleen [1]-3:2 keep [1]-6:19 Ken [1]-2:3 KENDALL [1]-1:6 Koch [1]-2:3 Krysti [1]-2:17 L LASALLE [1]-10:2 last [1]-8:4 least [1]-8:4 Licensed [1]-7:14 link [1]-8:17 Lisa [1]-2:15 LLC [7]-4:19,4:22, 4:23,4:24,7:13, 7:24,8:5 local [1]-9:14 loud [1]-5:7 lower [1]-7:10 Lynn [1]-9:14 M maintain [1]-7:17 maintenance [1]- 8:10 manner [1]-7:8 margins [1]-7:10 MAYOR [5]-4:5,8:19, 8:24,9:3,9:11 Mayor [2]-2:2,6:7 meeting [2]-4:4,9:24 MEETING [1]-1:8 Mexican [2]-4:20, 6:23 Mike [2]-4:22,7:18 million [1]-9:15 Milschewski [1]-2:5 minutes [1]-5:7 MR [1]-5:4 MS [1]-9:6 N name [1]-5:24 narrative [1]-6:4 needs [2]-4:15,4:18 newspaper [1]-8:12 Noble [1]-2:17 Notice [1]-8:11 Number [8]-6:10, 6:16,6:21,7:4,7:12, 7:18,7:23,8:5 O OF [3]-1:5,10:1,10:2 offer [2]-5:3,9:5 Official [1]-2:24 offset [3]-7:9,8:2, 8:9 Olson [1]-2:13 OLSON [1]-5:4 open [1]-4:5 opened [1]-6:6 operations [2]-7:3, 7:22 opportunity [2]-4:7, 5:16 Opportunity [2]- 4:13,5:20 order [1]-6:8 original [1]-10:11 Orr [1]-3:2 outcomes [2]-4:6, 5:15 P p.m [1]-1:18 pages [1]-5:6 Pages [1]-10:6 Parker [1]-3:1 Parks [1]-2:20 part [1]-9:6 parties [2]-4:7,5:15 pay [1]-7:7 paying [1]-7:16 payroll [10]-6:13,7:1, 7:6,7:15,7:17,7:21, 8:1,8:2,8:7,8:9 performance [2]-4:8, 5:17 Pete [1]-2:24 Peterson [1]-2:10 Pickering [1]-2:15 Pigeon [2]-4:22,7:19 place [1]-10:9 Plocher [1]-2:6 Police [1]-2:14 portion [2]-4:3,9:23 prepared [1]-5:4 PRESENT [2]-2:1, 2:12 proceedings [4]-4:2, 9:22,10:5,10:8 process [1]-9:7 profit [1]-7:10 program [4]-4:8, 5:16,5:21,6:2 project [1]-8:14 proprietorship [1]- 7:13 provide [3]-4:6,5:15, 6:6 pubic [1]-10:5 PUBLIC [1]-1:9 public [8]-4:3,4:5, 5:10,6:5,6:8,9:8, 9:19,9:23 Public [2]-2:16,8:11 published [1]-8:12 Purcell [1]-2:2 PURCELL [5]-4:5, 8:19,8:24,9:3,9:11 purchase [1]-6:24 purpose [1]-5:14 Q questions [2]-8:21, 8:24 R Ratos [1]-2:24 read [1]-5:5 receive [1]-7:8 received [9]-6:2, 6:12,6:17,6:23,7:5, 7:14,7:20,7:24,8:6 Recreation [1]-2:20 regarding [3]-5:11, 8:13,8:22 rent [6]-6:13,6:15, 6:18,7:15,7:16, 7:21 report [2]-4:6,5:15 Reporter [1]-10:4 reproduced [1]- 10:14 required [1]-5:10 residents [1]-6:6 response [2]-8:23, 9:2 responsibility [1]- 10:13 Restaurant [2]-4:20, 6:23 retain [2]-6:14,7:22 Road [1]-1:13 Rob [1]-2:19 S salaries [1]-6:18 Salsa [2]-4:20,6:22 Sanderson [1]-3:3 Sandra [1]-7:14 School [2]-4:23,7:24 script [2]-5:5,8:18 searchable [1]-8:18 Seaver [1]-2:9 seeing [1]-9:18 set [1]-10:16 several [1]-9:8 Shorthand [1]-10:3 shutdown [1]-8:3 signed [1]-10:12 Small [4]-4:9,5:12, 5:18,8:16 sole [1]-7:13 SS [1]-10:1 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com 2 Stabilization [4]- 4:10,5:12,5:19, 8:17 staff [2]-6:18,6:20 state [1]-5:11 STATE [1]-10:1 store [1]-7:11 summarize [1]-5:23 T Tan [2]-4:18,6:11 Taqueria [2]-4:21, 6:23 Tarulis [1]-2:9 thereof [2]-10:12, 10:16 three [2]-5:6,5:7 Tiki [2]-4:18,6:11 Tim [1]-2:20 timely [1]-7:8 Title [1]-5:21 total [1]-4:14 transcribed [1]-10:4 transcript [2]-10:8, 10:11 Transier [1]-2:4 true [1]-10:7 try [1]-5:7 Tuesday [1]-1:17 two [3]-5:6,9:9 U under [2]-10:12, 10:14 UNITED [1]-1:5 upcoming [1]-6:15 utilities [6]-6:19,7:2, 7:15,7:17,7:21,8:8 utility [2]-6:13,8:9 V vendor [1]-7:6 vendors [2]-7:1,7:7 Verde [2]-4:20,6:22 viewing [1]-8:15 views [2]-4:7,5:16 Vitosh [2]-10:3, 10:20 W Water [2]-4:24,8:5 website [3]-8:15, 8:17,8:18 Vitosh Reporting Service 815.993.2832 cms.vitosh@gmail.com 3 WHEREUPON [1]- 4:1 White [2]-4:23,8:5 WILLRETT [1]-9:6 Willrett [1]-2:22 Works [1]-2:16 Wow [1]-8:19 Y YORKVILLE [1]-1:5 Yorkville [2]-1:14, 5:12 Z Zoomland [2]-5:8, 9:1 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Consent Agenda #2 Tracking Number Bills for Payment City Council – April 27, 2021 Majority Approval Amy Simmons Finance Name Department 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534494 AACVB AURORA AREA CONVENTION21-MAR 04/08/21 01 MAR 2021 ALL SEASON HOTEL TAX 01-640-54-00-5481 27.05INVOICE TOTAL:27.05 *CHECK TOTAL:27.05 534495 ALTORFER ALTORFER INDUSTRIES, INCTO53008333403/29/21 01 REPLACE SENSOR IN ENGINE01-410-54-00-54902,710.77INVOICE TOTAL:2,710.77 *CHECK TOTAL:2,710.77 534496 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC1157044-IN03/19/21 01 PHOTO CONTROLS, LAMPS23-230-56-00-5642656.28INVOICE TOTAL:656.28 *1157929-IN03/23/21 01 PHOTO CONTROLS, LAMPS23-230-56-00-5642715.68INVOICE TOTAL:715.68 *1158630-IN03/25/21 01 IGNITER23-230-56-00-5642194.96INVOICE TOTAL:194.96 *1159717-IN03/25/21 01 SPLICE KIT23-230-56-00-564210.45INVOICE TOTAL:10.45 *CHECK TOTAL:1,577.37D002034 ANTPLACE ANTHONY PLACE YORKVILLE LPMAY 202104/01/21 01 CITY OF YORKVILLE HOUSING 01-000-14-00-1400829.0002 ASSISTANCE PROGRAM RENT** COMMENT **03 REIMBURSEMENT FOR THE MONTH OF ** COMMENT **04 MAY 2021** COMMENT **INVOICE TOTAL:829.00 *DIRECT DEPOSIT TOTAL:829.00Page 1 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534497 ASHMOREE EARL ASHMORE041021 04/10/21 01 REFEREE 79-795-54-00-5462 70.00INVOICE TOTAL:70.00 *CHECK TOTAL:70.00 534498 BATTERYS BATTERY SERVICE CORPORATION007271004/02/21 01 BATTERY01-410-56-00-562894.95INVOICE TOTAL:94.95 *CHECK TOTAL:94.95 534499 BROUCH DANIEL J BROUCH202112104/06/21 01 LETTERING TO TRUCK DOORS51-510-54-00-5462590.00INVOICE TOTAL:590.00 *CHECK TOTAL:590.00 534500 CALLONE UNITED COMMUNICATION SYSTEMS39558204/15/21 01 4/15-5/14 ADMIN LINES01-110-54-00-5440612.6002 4/15-5/14 CITY HALL NORTEL 01-110-54-00-5440195.3703 4/15-5/14 CITY HALL NORTEL 01-210-54-00-5440195.3704 4/15-5/14 CITY HALL NORTEL 51-510-54-00-5440195.3705 4/15-5/14 POLICE LINES01-210-54-00-5440504.7006 4/15-5/14 CITY HALL FIRE01-210-54-00-5440931.0107 4/15-5/14 CITY HALL FIRE01-110-54-00-5440931.0108 4/15-5/14 PW LINES51-510-54-00-54402,810.7409 4/15-5/14 SEWER SEPT LINES 52-520-54-00-5440375.9410 4/15-5/14 TRAFFIC SIGNAL01-410-54-00-543557.0811 MAINTENANCE** COMMENT **12 4/15-5/14 REC LINES79-795-54-00-5440351.85INVOICE TOTAL:7,161.04 *CHECK TOTAL:7,161.04Page 2 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534501 CAMBRIA CAMBRIA SALES COMPANY INC.42336 03/25/21 01 PAPER TOWEL, TOILET TISSUE, 01-110-56-00-5610 344.2102 GARBAGE BAGS** COMMENT **INVOICE TOTAL:344.21 *4234403/30/21 01 TOILET TISSUE, PAPER TOWEL 52-520-56-00-5620120.01INVOICE TOTAL:120.01 *CHECK TOTAL:464.22 534502 CINTASFP CINTAS CORPORATION FIRE 6365250F9405485304/05/21 01 APR 2021 CINTASNET MONITORING 51-510-54-00-544579.0002 AT 2224 TREMONT ST** COMMENT **03 MAY-JUN 2021 CINTASNET51-000-14-00-1400158.0004 MONITORING AT 2224 TREMONT** COMMENT **INVOICE TOTAL:237.00 *0F9405485404/05/21 01 APR 2021 CINTASNET MONITORING 51-510-54-00-544579.0002 AT 3299 LEHMAN CR** COMMENT **03 MAY-JUN 2021 CINTASNET51-000-14-00-1400158.0004 MONITORING AT 3299 LEHMANS CR ** COMMENT **INVOICE TOTAL:237.00 *0F9405487104/05/21 01 CINTASNET MONITORING APR 2021 51-510-54-00-544579.0002 AT 610 TOWER** COMMENT **03 CINTASNET MONITORING MAY-JUN 51-000-14-00-1400158.0004 2021 AT 610 TOWER** COMMENT **INVOICE TOTAL:237.00 *CHECK TOTAL:711.00 534503 COMED COMMONWEALTH EDISON0091033126-032103/31/21 01 03/02-03/31 RT 34 & AUTUMN CRK 23-230-54-00-548249.44INVOICE TOTAL:49.44 *Page 3 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534503 COMED COMMONWEALTH EDISON1647065335-0321 04/01/21 01 03/02-03/31 SARAVANOS PUMP 52-520-54-00-5480 225.14INVOICE TOTAL:225.14 *CHECK TOTAL:274.58 534504 COMED COMMONWEALTH EDISON1651011130-032103/31/21 01 03/0-03/30 651 PRAIRIE POINTE 01-110-54-00-5480 PRAIRIE PT5,505.86INVOICE TOTAL:5,505.86 *CHECK TOTAL:5,505.86 534505 COMED COMMONWEALTH EDISON2947052031-032103/30/21 01 03/01-03/30 RT 47 AND RIVER 23-230-54-00-5482271.86INVOICE TOTAL:271.86 *6819027011-032104/05/21 01 02/26-04/02 MISC PR BUILDINGS 79-795-54-00-5480167.87INVOICE TOTAL:167.87 *7110074020-032103/29/21 01 02/26-03/29 104 E VAN EMMON 01-110-54-00-5480344.26INVOICE TOTAL:344.26 *7982120022-032104/01/21 01 03/01-03/30 609 N BRIDGE 01-110-54-00-548025.39INVOICE TOTAL:25.39 *CHECK TOTAL:809.38 534506 CORDOGAN CORDOGAN CLARK & ASSOCIATES2452002/10/21 01 PROFESSIONAL SERVICES IN23-216-60-00-6011 PRAIRIE PT 21,780.0002 RELATION TO PRAIRIE POINT BLDG ** COMMENT **INVOICE TOTAL:21,780.00 *CHECK TOTAL:21,780.00Page 4 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534507 COREMAIN CORE & MAIN LPN978687 04/02/21 01 METERS, GASKETS, WIRE, NUTS 51-510-56-00-5664 2,965.00INVOICE TOTAL:2,965.00 *CHECK TOTAL:2,965.00 534508 DIRENRGY DIRECT ENERGY BUSINESS1704705-210910045213 04/01/21 01 02/26-03/28 KENNEDY & MCHUGH 23-230-54-00-548267.32INVOICE TOTAL:67.32 *1704706-210970045265 04/07/21 01 03/03-03/31 RT34 & BEECHER 23-230-54-00-548270.27INVOICE TOTAL:70.27 *1704708-210970045268 04/07/21 01 03/01-03/29 1850 MARKETVIEW 23-230-54-00-548264.58INVOICE TOTAL:64.58 *1704709-210970045268 04/07/21 01 03/01-03/29 7 COUNTRYSIDE PKWY 23-230-54-00-5482117.40INVOICE TOTAL:117.40 *1704710-210910045213 04/01/21 01 02/26-03/28 VAN EMMON LOT 23-230-54-00-548213.88INVOICE TOTAL:13.88 *1704711-211030045329 04/13/21 01 3/10-4/8 KENNEDY RD23-230-54-00-5482171.05INVOICE TOTAL:171.05 *1704714-210970045268 04/07/21 01 03/01-03/29 MCHUGH RD23-230-54-00-548278.76INVOICE TOTAL:78.76 *1704716-210970045268 04/07/21 01 03/01-03/30 1 COUNTRYSIDE PKWY 23-230-54-00-5482138.49INVOICE TOTAL:138.49 *1704718-210990045290 04/09/21 01 03/08-04/06 RT34 & CANNONBALL 23-230-54-00-548216.84INVOICE TOTAL:16.84 *1704719-210890045196 03/30/21 01 02/24-03/25 LEASURE23-230-54-00-54822,518.99INVOICE TOTAL:2,518.99 *Page 5 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534508 DIRENRGY DIRECT ENERGY BUSINESS1704721-210970045268 04/07/21 01 03/01-03/29 610 TOWER WELLS 51-510-54-00-5480 7,689.46INVOICE TOTAL:7,689.46 *1704722-210970045268 04/07/21 01 03/03-03/31 2921 BRISTOL RDGE 51-510-54-00-54803,767.56INVOICE TOTAL:3,767.56 *1704723-210970045268 04/07/21 01 03/03-03/31 2224 TREMONT51-510-54-00-54804,884.12INVOICE TOTAL:4,884.12 *1704724-210880045181 03/29/21 01 02/17-03/17 3299 LEHMAND CR 51-510-54-00-54805,721.64INVOICE TOTAL:5,721.64 *CHECK TOTAL:25,320.36 534509 DYNEGY DYNEGY ENERGY SERVICES38664352103103/31/21 01 01/29-02/28 420 FAIRHAVEN 52-520-54-00-5480117.8702 02/01-03/01 6780 RT4751-510-54-00-5480118.4803 02/26-03/28 456 KENNEDY RD 51-510-54-00-5480132.4304 02/12-03/14 BRIDGE TANK51-510-54-00-548079.0505 02/25-03/25 1106 PRAIRIE CR 52-520-54-00-548094.3806 02/26-03/28 301 E HYDRAULIC 79-795-54-00-548046.9707 02/02-03/02 FOXHILL LIFT52-520-54-00-548077.0708 02/25-03/25 872 PRAIRIE CR 79-795-54-00-548049.0909 02/12-03/14 9257 GALENA PARK 79-795-54-00-548043.3410 01/29-02/28 101 BRUELL52-520-54-00-5480607.7111 02/25-03/25 1908 RAINTREE RD 51-510-54-00-5480281.5812 02/26-03/28 PRESTWICK LIFT 52-520-54-00-5480104.3113 02/26-03/28 1991 CANNONBALL TR 51-510-54-00-5480204.9014 01/29-02/28 610 TOWER51-510-54-00-5480216.9715 02/26-03/28 276 WINDHAM CR 52-520-54-00-5480133.4216 02/26-03/28 133 E HYDRAULIC 79-795-54-00-548081.9517 01/29-02/28 1975 BRIDGE LIFT 52-520-54-00-5480600.77INVOICE TOTAL:2,990.29 *CHECK TOTAL:2,990.29Page 6 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534510 EEI ENGINEERING ENTERPRISES, INC.71089 03/30/21 01 TRAFFIC CONTROL SIGNAGE AND 01-640-54-00-5465 3,715.7502 MARKINGS** COMMENT **INVOICE TOTAL:3,715.75 *7109003/30/21 01 UTILITY PERMIT REVIEWS01-640-54-00-54651,092.75INVOICE TOTAL:1,092.75 *7109103/30/21 01 GRANDE RESERVE-AVANTI90-163-00-00-0111596.50INVOICE TOTAL:596.50 *7109203/30/21 01 METRONET90-132-00-00-0111211.50INVOICE TOTAL:211.50 *7109303/30/21 01 BLACKBERRY WOODS-PHASE B01-640-54-00-5465703.00INVOICE TOTAL:703.00 *7109403/30/21 01 GRANDE RESERVE-UNIT B01-640-54-00-546535.25INVOICE TOTAL:35.25 *CHECK TOTAL:6,354.75 534511 EEIENGINEERING ENTERPRISES, INC.7109503/30/21 01 FOUNTAIN VILLAGE-COMPLETETION 23-230-60-00-602372.5002 OF IMPROVEMENTS** COMMENT **INVOICE TOTAL:72.50 *CHECK TOTAL:72.50 534512 EEIENGINEERING ENTERPRISES, INC.7109603/30/21 01 STORM WATER BASIN INSPECTIONS 01-640-54-00-54651,066.50INVOICE TOTAL:1,066.50 *7109703/30/21 01 WELLS #8 & 9 WATER TREATMENT 51-510-60-00-6081820.50Page 7 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534512 EEI ENGINEERING ENTERPRISES, INC.71097 03/30/21 02 PLANT CATION EXCHANGE MEDIA ** COMMENT **03 REPLACEMENT** COMMENT **INVOICE TOTAL:820.50 *7109803/30/21 01 GRANDE RESERVE UNIT 23-ENG 01-640-54-00-5465100.0002 INSPECTION** COMMENT **INVOICE TOTAL:100.00 *7109903/30/21 01 GRANDE RESERVE UNIT 8-ENG 01-640-54-00-5465200.0002 INSPECTION** COMMENT **INVOICE TOTAL:200.00 *7110003/30/21 01 HEARTLAND MEADOW-ENG01-640-54-00-5465100.0002 INSPECTION** COMMENT **INVOICE TOTAL:100.00 *7110103/30/21 01 PRESTWICK-ENG INSPECTION01-640-54-00-5465600.00INVOICE TOTAL:600.00 *7110203/30/21 01 GRANDE RESERVE UNIT 3-ENG 01-640-54-00-5465400.0002 INSPECTION** COMMENT **INVOICE TOTAL:400.00 *7110303/30/21 01 GRANDE RESERVE-UNITS 26 & 27 90-147-00-00-011178.00INVOICE TOTAL:78.00 *7110403/30/21 01 MUNICIPAL ENGINEERING SERVICES 01-640-54-00-54651,900.00INVOICE TOTAL:1,900.00 *7110503/30/21 01 KENDALL MARKETPLACE-LOT 52 90-154-00-00-0111231.00INVOICE TOTAL:231.00 *CHECK TOTAL:5,496.00 534513 EEIENGINEERING ENTERPRISES, INC.Page 8 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534513 EEI ENGINEERING ENTERPRISES, INC.71106 03/30/21 01 BEAVER ST PUMP STATION 51-510-60-00-6060 8,460.7702 IMPROVEMENTS** COMMENT **INVOICE TOTAL:8,460.77 *CHECK TOTAL:8,460.77 534514 EEIENGINEERING ENTERPRISES, INC.7110703/30/21 01 APPLETREE CT WATERMAIN51-510-60-00-60254,589.8802 REPLACEMENT** COMMENT **INVOICE TOTAL:4,589.88 *7110803/30/21 01 2020 SIDEWALK REPLACEMENT 23-230-60-00-6041428.7502 PROGRAM** COMMENT **INVOICE TOTAL:428.75 *7110903/30/21 01 RISK & RESILIENCE ASSESSMENT 51-510-54-00-54652,769.5002 & EMERGENCY RESPONSE PLAN** COMMENT **INVOICE TOTAL:2,769.50 *7111003/30/21 01 RAINTREE VILLAGE UNIT 4-ENG 01-640-54-00-5465400.0002 INSPECTION** COMMENT **INVOICE TOTAL:400.00 *7111103/30/21 01 RAINTREE VILLAGE UNIT 5-ENG 01-640-54-00-5465500.0002 INSPECTION** COMMENT **INVOICE TOTAL:500.00 *7111203/30/21 01 RAINTREE VILLAGE UNIT 2-ENG 01-640-54-00-5465100.0002 INSPECTION** COMMENT **INVOICE TOTAL:100.00 *7111303/30/21 01 2021 ROAD PROGRAM23-230-60-00-60252,361.30INVOICE TOTAL:2,361.30 *Page 9 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534514 EEI ENGINEERING ENTERPRISES, INC.71114 03/30/21 01 ALTERNATIVE WATER SOURCE 51-510-54-00-5465 936.0002 EVALUATION UPDATE** COMMENT **INVOICE TOTAL:936.00 *7111503/30/21 01 FY2022 BUDGET01-640-54-00-54653,723.50INVOICE TOTAL:3,723.50 *7111603/30/21 01 GRANDE RESERVE-UNITS 15 & 22 90-160-00-00-0111269.00INVOICE TOTAL:269.00 *CHECK TOTAL:16,077.93 534515 EEIENGINEERING ENTERPRISES, INC.7111703/30/21 01 FOX HILL ROADWAY IMPROVEMENTS 23-230-54-00-546538,529.85INVOICE TOTAL:38,529.85 *CHECK TOTAL:38,529.85 534516 EEIENGINEERING ENTERPRISES, INC.7111803/30/21 01 KENDALL MARKETPLACE-LOTS 52 90-154-00-00-0111246.7502 PHASE 2 & 3 RESUB.** COMMENT **INVOICE TOTAL:246.75 *7111903/30/21 01 CITY OF YORKVILLE-GENERAL 01-640-54-00-54652,451.50INVOICE TOTAL:2,451.50 *7112003/30/21 01 SILVER FOX BAR & GRILL90-162-00-00-0111208.75INVOICE TOTAL:208.75 *7112103/30/21 01 YBSD SOLIDS HANDLING01-640-54-00-5465552.7502 IMPROVEMENTS** COMMENT **INVOICE TOTAL:552.75 *Page 10 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534516 EEI ENGINEERING ENTERPRISES, INC.71122 03/30/21 01 723 KENTSHIRE DRAINAGE ISSUE 01-640-54-00-5465 919.50INVOICE TOTAL:919.50 *7112303/30/21 01 T-MOBILE IMPROVEMENTS-608 90-167-00-00-0111459.0002 TOWER** COMMENT **INVOICE TOTAL:459.00 *CHECK TOTAL:4,838.25 534517 EJEQUIP EJ EQUIPMENTP0400304/01/21 01 HOSE, CLAMPS52-520-56-00-5628453.70INVOICE TOTAL:453.70 *CHECK TOTAL:453.70 534518 ELEVATOR ELEVATOR INSPECTION SERVICE9937603/24/21 01 CITY HALL ELEVATOR INSPECTION 23-216-54-00-544675.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 534519 FARMFLEE BLAIN'S FARM & FLEET371-B.BEHRENS04/10/21 01 JEANS01-410-56-00-560080.98INVOICE TOTAL:80.98 *6392-J.JACKSON03/26/21 01 COMP TOE WORK SHOES52-520-56-00-560080.99INVOICE TOTAL:80.99 *CHECK TOTAL:161.97 534520 FIRSTNON FIRST NONPROFIT UNEMPLOYEMENTPage 11 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534520 FIRSTNON FIRST NONPROFIT UNEMPLOYEMENT122719 N-040521 04/05/21 01 2ND QTR 2021 UNEMPLOY INS 01-000-14-00-1400 4,347.1002 2ND QTR 2021 UNEMPLOY INS-PR 01-000-14-00-14001,101.6103 2ND QTR 2021 UNEMPLOY INS 82-000-14-00-1400338.9604 2ND QTR 2021 UNEMPLOY INS 51-000-14-00-1400536.4005 2ND QTR 2021 UNEMPLOY INS 52-000-14-00-1400282.18INVOICE TOTAL:6,606.25 *CHECK TOTAL:6,606.25 534521 FVFSFOX VALLEY FIRE & SAFETYIN0042360403/20/21 01 BEECHER ANSUL SYSTEM23-216-54-00-5446123.5002 INSPECTION** COMMENT **INVOICE TOTAL:123.50 *IN0042362303/20/21 01 BEECHER EXTINGUISHER SERVICE 23-216-54-00-544650.50INVOICE TOTAL:50.50 *CHECK TOTAL:174.00 534522 GARDKOCH GARDINER KOCH & WEISBERGH-2364C-304004/10/21 01 KIMBALL HILL I MATTER01-640-54-00-54612,004.20INVOICE TOTAL:2,004.20 *H-3586C-304104/10/21 01 NICHOLSON MATTER01-640-54-00-54612,051.00INVOICE TOTAL:2,051.00 *CHECK TOTAL:4,055.20 534523 GOVIT GOVERNMENT IT CONSORTIUM2021-01204/06/21 01 INTERDEV SERVICES FOR01-640-54-00-5450140.0802 SOLARWINDS BREACH** COMMENT **INVOICE TOTAL:140.08 *Page 12 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534523 GOVIT GOVERNMENT IT CONSORTIUM2021-018 04/06/21 01 FINAL INTERDEV SERVICES FOR 01-640-54-00-5450 118.6502 SOLARWINDS BREACH** COMMENT **INVOICE TOTAL:118.65 *CHECK TOTAL:258.73 534524 HENDERSO HENDERSON PRODUCTS, INC.33520004/12/21 01 LEVEL FLOAT SWITCH01-410-56-00-5640467.28INVOICE TOTAL:467.28 *CHECK TOTAL:467.28 534525 ILPD4778 ILLINOIS STATE POLICE03312103/31/21 01 LIQUOR LICENSE BACKGROUND 01-110-54-00-5462141.2502 CHECKS** COMMENT **INVOICE TOTAL:141.25 *CHECK TOTAL:141.25 534526 ILPD4811 ILLINOIS STATE POLICE03312103/31/21 01 SOLICITOR BACKGROUND CHECKS 01-110-54-00-546228.2502 MOBILE VENDOR BACKGROUND01-110-54-00-546256.5003 CHECKS** COMMENT **04 PAWN BROKER BACKGROUND CHECKS 01-110-54-00-546256.5005 CLEANING STAFF BACKGROUND 01-110-54-00-546228.2506 CHECKS** COMMENT **07 APPLICANT BACKGROUND CHECKS 01-210-54-00-546284.7508 COACHING BACKGROUND CHECKS 79-795-54-00-54621,666.75INVOICE TOTAL:1,921.00 *CHECK TOTAL:1,921.00Page 13 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534527 IMPACT IMPACT NETWORKING, LLC2045646 02/24/21 01 5 CASES OF PAPER 79-795-56-00-5610 175.00INVOICE TOTAL:175.00 *CHECK TOTAL:175.00 534528 IMPACT IMPACT NETWORKING, LLC207876303/29/21 01 02/28-03/28 COPIER CHARGES 01-110-54-00-5430127.4202 02/28-03/28 COPIER CHARGES 01-120-54-00-543042.4703 02/28-03/28 COPIER CHARGES 01-220-54-00-543066.9304 02/28-03/28 COPIER CHARGES 01-210-54-00-5430134.1205 02/28-03/28 COPIER CHARGES 01-410-54-00-54625.8506 02/28-03/28 COPIER CHARGES 79-790-54-00-5462100.5107 02/28-03/28 COPIER CHARGES 79-795-54-00-5462100.5108 02/28-03/28 COPIER CHARGES 52-520-54-00-54305.8509 02/28-03/28 COPIER CHARGES 51-510-54-00-54305.86INVOICE TOTAL:589.52 *CHECK TOTAL:589.52 534529 IMPERINV IMPERIAL INVESTMENTSFEB 2021-REBATE04/07/21 01 FEB 2021 BUSINESS DIST REBATE 01-000-24-00-24881,262.01INVOICE TOTAL:1,262.01 *CHECK TOTAL:1,262.01 534530 INGEMUNS INGEMUNSON LAW OFFICES LTD887804/16/21 01 MAR 2021 ADMIN HEARINGS01-210-54-00-5467300.00INVOICE TOTAL:300.00 *CHECK TOTAL:300.00 534531 INTERDEV INTERDEV, LLCPage 14 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534531 INTERDEV INTERDEV, LLCMSP1028534 12/31/20 01 DEC 2020 MONTHLY IT BILLING 01-640-54-00-5450 8,412.08INVOICE TOTAL:8,412.08 *MSP102959003/31/21 01 MAR 2021 MONTHLY IT BILLING 01-640-54-00-54508,061.08INVOICE TOTAL:8,061.08 *CHECK TOTAL:16,473.16 534532 KENDCROS KENDALL CROSSING, LLCBD REBATE 02/2104/07/21 01 FEB 2021 BUISINESS DIST REBATE 01-000-24-00-24872,254.82INVOICE TOTAL:2,254.82 *CHECK TOTAL:2,254.82 534533 MENLAND MENARDS - YORKVILLE1036103/19/21 01 MARKING PAINT79-790-56-00-564072.37INVOICE TOTAL:72.37 *1073403/24/21 01 SEALS, DRILL HEX, SCREWS, TAPE 79-790-56-00-564011.16INVOICE TOTAL:11.16 *1075103/24/21 01 PAINT, PVC ELBOW, ADAPTER, 79-790-56-00-564056.9502 PLUG, BRUSH** COMMENT **INVOICE TOTAL:56.95 *1113703/29/21 01 IMPACT BIT SET51-510-56-00-56204.99INVOICE TOTAL:4.99 *1127403/31/21 01 PINE CLEANER, MOPS51-510-56-00-563851.90INVOICE TOTAL:51.90 *1133904/01/21 01 SCREWS23-216-56-00-565610.89INVOICE TOTAL:10.89 *Page 15 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534533 MENLAND MENARDS - YORKVILLE11341 04/01/21 01 SELF DRILL 23-216-56-00-5656 5.69INVOICE TOTAL:5.69 *1134204/01/21 01 SPRING SNAPS79-790-56-00-564034.83INVOICE TOTAL:34.83 *1134304/01/21 01 COUPLNG, TFLONTAPE52-520-56-00-562019.18INVOICE TOTAL:19.18 *11355-2104/01/21 01 SCREWS51-510-56-00-56203.79INVOICE TOTAL:3.79 *CHECK TOTAL:271.75 534534 MENLAND MENARDS - YORKVILLE1179204/07/21 01 ENTRY LEVER, WASHERS, HEX 79-790-56-00-5640129.1602 SET, FLIPTOGGLE** COMMENT **INVOICE TOTAL:129.16 *CHECK TOTAL:129.16 534535 MENLAND MENARDS - YORKVILLE1188804/08/21 01 COMP TOILET79-790-56-00-564029.99INVOICE TOTAL:29.99 *1189404/08/21 01 CHARGER79-790-56-00-563024.99INVOICE TOTAL:24.99 *1220704/12/21 01 WORK GLOVES52-520-56-00-560015.98INVOICE TOTAL:15.98 *7816-2102/12/21 01 ROPE, BRUSHES, CLAMP79-790-56-00-562025.62INVOICE TOTAL:25.62 *CHECK TOTAL:96.58Page 16 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534536 METIND METROPOLITAN INDUSTRIES, INC.INV026641 03/31/21 01 BRUELL LIFT STATION REPAIR 52-520-54-00-5444 18,015.00INVOICE TOTAL:18,015.00 *CHECK TOTAL:18,015.00 534537 MIDAM MID AMERICAN WATER186022A04/01/21 01 ADAPTER51-510-56-00-564076.00INVOICE TOTAL:76.00 *CHECK TOTAL:76.00 534538 MIDWSALT MIDWEST SALTP45740904/11/21 01 BULK ROCK SALT51-510-56-00-56382,735.81INVOICE TOTAL:2,735.81 *CHECK TOTAL:2,735.81 534539 MMDSALES MUNICIPAL MARKING DISTRIBUTORS3107003/23/21 01 FLAGS52-520-56-00-5665258.00INVOICE TOTAL:258.00 *CHECK TOTAL:258.00 534540 MUNCOLLE MUNICIPAL COLLECTION SERVICES01898903/31/21 01 COMMISSION ON COLLECTIONS 01-210-54-00-546735.01INVOICE TOTAL:35.01 *01899003/31/21 01 COMMISSION ON COLLECTIONS 01-210-54-00-546735.00INVOICE TOTAL:35.00 *CHECK TOTAL:70.01Page 17 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534541 NEOPOST QUADIENT FINANCE USA, INC60832886-3954718-RFL 04/12/21 01 POSTAGE MACHINE REFILL 79-000-14-00-1410 100.77INVOICE TOTAL:100.77 *CHECK TOTAL:100.77 534542 NICOR NICOR GAS00-41-22-8748 4-0321 04/01/21 01 3/3-4/1 1107 PRAIRIE LN01-110-54-00-548053.79INVOICE TOTAL:53.79 *12-43-53-5625 3-0321 04/05/21 01 3/4-4/5 609 N BRIDGE01-110-54-00-548066.67INVOICE TOTAL:66.67 *15-41-50-1000 6-0321 04/02/21 01 3/3-4/1 804 GAME FARM RD01-110-54-00-5480308.60INVOICE TOTAL:308.60 *15-64-61-3532 5-0321 04/01/21 01 3/3-4/1 1991 CANNONBALL TR 01-110-54-00-548042.41INVOICE TOTAL:42.41 *20-52-56-2042 1-0321 03/30/21 01 3/1-3/30 420 FAIRHAVEN01-110-54-00-5480122.95INVOICE TOTAL:122.95 *23-45-91-4862 5-0321 04/05/21 31 3/4-4/5 101 BRUELL ST01-110-54-00-5480127.37INVOICE TOTAL:127.37 *37-35-53-1941 1-0321 04/08/21 01 3/9-4/8 185 WOLF ST01-110-54-00-5480213.18INVOICE TOTAL:213.18 *40-52-64-8356 1-0321 04/06/21 01 3/5-4/6 102 E VAN EMMON01-110-54-00-5480280.46INVOICE TOTAL:280.46 *46-69-47-6727 1-0321 04/08/21 01 3/9-4/8 1975 N BRIDGE ST01-110-54-00-5480123.13INVOICE TOTAL:123.13 *61-60-41-1000 9-0321 04/06/21 01 3/4-4/5 610 TOWER LN01-110-54-00-5480420.02INVOICE TOTAL:420.02 *Page 18 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534542 NICOR NICOR GAS66-70-44-6942 9-0321 04/08/21 01 3/9-4/8 1908 RAINTREE RD 01-110-54-00-5480 134.35INVOICE TOTAL:134.35 *80-56-05-1157 0-0321 04/08/21 01 3/9-4/8 2512 ROSEMONT01-110-54-00-548061.85INVOICE TOTAL:61.85 *83-80-00-1000 7-0321 04/06/21 01 3/4-4/5 610 TOWER UNIT B01-110-54-00-5480224.30INVOICE TOTAL:224.30 *91-85-68-4012 8-0321 04/02/21 01 3/3-4/1 902 GAME FARM RD01-110-54-00-54801,479.30INVOICE TOTAL:1,479.30 *95-16-10-1000 4-0321 04/06/21 01 3/4-4/5 1 RT4701-110-54-00-548038.52INVOICE TOTAL:38.52 *CHECK TOTAL:3,696.90D002035 ORRKKATHLEEN FIELD ORR & ASSOC.1648404/04/21 01 MISC CITY LEGAL MATTERS01-640-54-00-5456385.0002 GRANDE RESERVE MATTERS90-163-00-00-001144.0003 GRANDE RESERVE MATTERS01-640-54-00-5456715.0004 ADMIN LEGAL MATTERS01-640-54-00-5456385.0005 MEETINGS01-640-54-00-54561,000.0006 PLAT OF ABROGATION REVIEW 01-640-54-00-5456330.0007 DOWNTOWN TIF II MATTERS89-890-54-00-546655.0008 GRANDE RESERVE MATTERS90-160-00-00-001144.0009 FIREWORK CONTRACT INQUIRY 01-640-54-00-545644.0010 COUNTRYSIDE TIF MATTERS87-870-54-00-5462110.0011 MISC CITY MATTERS01-640-54-00-545655.0012 GRANDE RESERVE ECON MATTERS 90-163-00-00-0011165.0013 MISC CITY LEGAL MATTERS01-640-54-00-54561,100.0014 MISC CITY LEGAL MATTERS01-640-54-00-54563,025.00INVOICE TOTAL:7,457.00 *DIRECT DEPOSIT TOTAL:7,457.00Page 19 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534543 PARADISE PARADISE CAR WASH224264 04/01/21 01 MAR 2021 CAR WASHES 79-790-56-00-5620 36.00INVOICE TOTAL:36.00 *CHECK TOTAL:36.00 534544 PARADISE PARADISE CAR WASH22428304/01/21 01 MAR 2021 CAR WASHES01-210-54-00-549572.00INVOICE TOTAL:72.00 *CHECK TOTAL:72.00 534545 PITSTOP PIT STOPPS36497704/08/21 01 3/12-4/8 PORTALET UPKEEP @ 79-795-56-00-5620182.0002 TOWN SQUARE PARK** COMMENT **INVOICE TOTAL:182.00 *PS36497804/08/21 01 3/12-4/8 PORTALET UPKEEP @ 79-795-56-00-5620262.0002 RIVERFRONT PARK** COMMENT **INVOICE TOTAL:262.00 *PS36497904/08/21 01 04/05-04/08 BASEBALL TRAVEL 79-795-56-00-562011.4302 PORTALET UPKEEP** COMMENT **INVOICE TOTAL:11.43 *PS36498304/08/21 01 03/15-04/08 PORTALET UPKEEP AT 79-795-56-00-562091.0802 REIMENSCHIDER SPLASH PAD** COMMENT **INVOICE TOTAL:91.08 *PS36498504/08/21 01 3/12-4/8 PORTALET UPKEEP @ 79-795-56-00-562071.4302 BRIDGE PARK** COMMENT **INVOICE TOTAL:71.43 *PS36498804/08/21 01 04/05-04/08 BASEBALL TRAVEL 79-795-56-00-562022.86Page 20 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534545 PITSTOP PIT STOPPS364988 04/08/21 02 PORTALETS UPKEEP ** COMMENT **INVOICE TOTAL:22.86 *PS36499204/08/21 01 04/07-04/08 PORTALET UPKEEP AT 79-795-56-00-56205.7102 HIDING SPOT PARK** COMMENT **INVOICE TOTAL:5.71 *[S36498104/08/21 01 03/15-04/08 PORTALET UPKEEP AT 79-795-56-00-5620162.5102 BEECHER PARK** COMMENT **INVOICE TOTAL:162.51 *CHECK TOTAL:809.02 534546 PLAYIL PLAY ILLINOIS LLC129401/13/21 01 SCREWS, BOLTS, COVERS,79-790-56-00-56401,638.6802 SUPPORTS, HARDWARE PACKAGE** COMMENT **INVOICE TOTAL:1,638.68 *CHECK TOTAL:1,638.68 534547 PRINTSRC LAMBERT PRINT SOURCE, LLC206703/02/21 01 VEHICLE DOOR DECAL79-790-56-00-562057.00INVOICE TOTAL:57.00 *CHECK TOTAL:57.00 534548 PRINTSRC LAMBERT PRINT SOURCE, LLC212704/12/21 01 SOCCER FIELD NUMBERS79-795-56-00-5606100.00INVOICE TOTAL:100.00 *CHECK TOTAL:100.00Page 21 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534549 R0002288 LENNAR2243 FAIRFAX 04/16/21 01 SECURITY GUARANTEE REFUND 01-000-24-00-2415 5,000.00INVOICE TOTAL:5,000.00 *2251 FAIRFAX04/16/21 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *577 MANCHESTER04/16/21 01 SECURITY GUARANTEE REFUND 01-000-24-00-24155,000.00INVOICE TOTAL:5,000.00 *CHECK TOTAL:15,000.00 534550 R0002288 LENNARESCROW RFND04/08/21 01 REMAINING LEGAL ESCROW RFND 90-152-00-00-00111,743.6302 REMAINING ENG ESCROW RFND 90-152-00-00-01111,530.25INVOICE TOTAL:3,273.88 *CHECK TOTAL:3,273.88 534551 R0002452 INSITE RE INCESCROW RFND04/08/21 01 REMAINING ENG ESCROW REFUND 90-131-00-00-01112,376.00INVOICE TOTAL:2,376.00 *CHECK TOTAL:2,376.00 534552 R0002453 ARETHA ROBERTSON040821-RFND04/08/21 01 REFUND OVERPAYMENT ON FINAL 01-000-13-00-1371373.2202 BILLING FOR ACCT#0101052700-11 ** COMMENT **INVOICE TOTAL:373.22 *CHECK TOTAL:373.22 534553 R0002454 JEFF SIDEELLPage 22 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534553 R0002454 JEFF SIDEELL030421 03/04/21 01 MAILBOX REPLACEMENT REIMB. 01-410-56-00-5640 75.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 534554 RESOMANA RESOURCE MANAGEMENT ASSOCIATES2104304/02/21 01 POLICE SERGEANT EXAM01-210-54-00-541110,115.00INVOICE TOTAL:10,115.00 *CHECK TOTAL:10,115.00 534555 RJKUHN R.J. KUHN INC.3754003/19/21 01 FIRST FLOOR MENS SINK REPAIR 23-216-54-00-5446280.00INVOICE TOTAL:280.00 *3755703/23/21 01 NEW FAUCET FOR MENS BATHROOM 23-216-54-00-5446948.00INVOICE TOTAL:948.00 *CHECK TOTAL:1,228.00 534556 SANDWPKD SANDWICH PARK DISTRICT2021-SFTBL04/13/21 01 2021 YOUTH SOFTBALL LEAGUE FEE 79-795-56-00-56061,725.00INVOICE TOTAL:1,725.00 *CHECK TOTAL:1,725.00 534557 SIKICH SIKICH49854404/12/21 01 FOR PROFESSIONAL SERVICES 01-120-54-00-54622,873.1002 THROUGH MAR 31, 2021 IN** COMMENT **03 CONNECTION WITH AUG - OCT 2020 ** COMMENT **Page 23 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534557 SIKICH SIKICH498544 04/12/21 04 BANK RECONCILLIATIONS ** COMMENT **INVOICE TOTAL:2,873.10 *CHECK TOTAL:2,873.10 534558 SUBURLAB SUBURBAN LABORATORIES INC.18679003/31/21 01 COLIFORM51-510-54-00-5429843.00INVOICE TOTAL:843.00 *CHECK TOTAL:843.00 534559 SUPERIOR SUPERIOR ASPHALT MATERIALS LLC2021008103/18/21 01 ASPHALT23-230-56-00-56321,810.00INVOICE TOTAL:1,810.00 *CHECK TOTAL:1,810.00 534560 TRCONTPR TRAFFIC CONTROL & PROTECTION10665904/06/21 01 STREET SIGNS23-230-56-00-56192,309.85INVOICE TOTAL:2,309.85 *10666004/06/21 01 STREET SIGNS23-230-56-00-5619677.95INVOICE TOTAL:677.95 *10666104/06/21 01 STREET SIGNS23-230-56-00-56194,955.95INVOICE TOTAL:4,955.95 *CHECK TOTAL:7,943.75 534561 WALDEB BRYAN WALDE04102004/10/20 01 REFEREE79-795-54-00-546270.00INVOICE TOTAL:70.00 *CHECK TOTAL:70.00Page 24 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534562 WALDENS WALDEN'S LOCK SERVICE21500 12/29/20 01 INSTALLATION OF NEW LOCKS ON 79-795-54-00-5495 409.9002 BEECHER CONCESSION** COMMENT **INVOICE TOTAL:409.90 *CHECK TOTAL:409.90 534563 WALDENS WALDEN'S LOCK SERVICE2163803/24/21 01 LOCK ADJUSTMENT51-510-54-00-544580.00INVOICE TOTAL:80.00 *CHECK TOTAL:80.00D002036 YBSDYORKVILLE BRISTOL2021.002B03/04/21 01 REMAINING AMOUNT FOR MAR 2021 51-510-54-00-54450.0902 LANDFILL EXPENSE INVOICE** COMMENT **INVOICE TOTAL:0.09 *2021.00304/07/21 01 APR 2021 LANDFILL EXPENSE 51-510-54-00-544515,896.87INVOICE TOTAL:15,896.87 *21-MAR04/13/21 01 MAR 2021 SANITARY FEES95-000-24-00-2450310,956.83INVOICE TOTAL:310,956.83 *MAR-2104/01/21 01 MAR 2021 PERMIT FEES95-000-24-00-245414,000.00INVOICE TOTAL:14,000.00 *DIRECT DEPOSIT TOTAL:340,853.79 534564 YORKACE YORKVILLE ACE & RADIO SHACK17318104/14/21 01 KEYS79-795-56-00-56408.97INVOICE TOTAL:8.97 *CHECK TOTAL:8.97Page 25 of 28 01-110ADMINISTRATION11-111FOXHILLSSA25-225PARKS&RECCAPITAL82-820LIBRARYOPERATIONS01-120FINANCE12-112SUNFLOWERESTATES42-420DEBTSERVICE84-840LIBRARYCAPITAL01-210POLICE15-155MOTORFUELTAX(MFT)51-510WATEROPERATIONS87-870COUNTRYSIDETIF01-220COMMUNITYDEVELOPMENT23-216MUNICIPALBUILDING52-520SEWEROPERATIONS88-880DOWNTOWNTIF01-410STREETOPERATIONS23-230CITY-WIDECAPITAL72-720LANDCASH89-890DOWNTOWNTIFII01-540HEALTH&SANITATION25-205POLICECAPITAL79-790PARKSDEPARTMENT90-XXXDEVELOPERESCROW01-640ADMINISTRATIVESERVICES25-215PUBLICWORKSCAPITAL79-795RECREATIONDEPARTMENT95-XXXESCROWDEPOSITDATE: 04/20/21TIME: 08:52:09UNITED CITY OF YORKVILLE&+(&.5(*,67(5ID: AP211001.W0WINVOICES DUE ON/BEFORE 04/27/2021CHECK # VENDOR # INVOICE ITEMINVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 534565 YOUNGM MARLYS J. YOUNG031021 04/02/21 01 03/10/21 P&Z MEETING MINUTES 01-220-54-00-5462 50.75INVOICE TOTAL:50.75 *03162104/11/21 01 031621 PW MEETING MINUTES 01-110-54-00-546261.75INVOICE TOTAL:61.75 *03292104/05/21 01 03/29/21 LIB MEETING MINUTES 82-820-54-00-546270.00INVOICE TOTAL:70.00 *03312104/07/21 01 03/31/21 MEETING MINUTES82-820-54-00-546262.50INVOICE TOTAL:62.50 *04052104/07/21 01 04/05/21 MEETING MINUTES82-820-54-00-546263.75INVOICE TOTAL:63.75 *CHECK TOTAL:308.75264,927.06349,139.79TOTAL CHECKS PAID:TOTAL ',5(&7DEPOSITS PAID:TOTAL AMOUNT PAID:614,066.85Page 26 of 28 REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,900.00 - 3,900.00 - 298.35 4,198.35 ADMINISTRATION21,245.57 - 21,245.57 2,360.38 1,572.04 25,177.99 FINANCE8,144.40 8,144.40 904.84 609.48 9,658.72 POLICE129,026.59 1,916.99 130,943.58 830.62 9,722.74 141,496.94 COMMUNITY DEV.19,814.10 - 19,814.10 2,201.35 1,455.38 23,470.83 STREETS16,569.58 154.60 16,724.18 1,858.06 1,221.49 19,803.73 WATER16,971.03 - 16,971.03 1,885.50 1,239.73 20,096.26 SEWER9,280.10 - 9,280.10 1,031.02 674.20 10,985.32 PARKS26,063.03 - 26,063.03 2,895.60 1,927.58 30,886.21 RECREATION15,169.94 - 15,169.94 1,481.37 1,120.73 17,772.04 LIBRARY15,112.63 - 15,112.63 991.42 1,118.53 17,222.58 TOTALS282,205.31$ 2,071.59$ 284,276.90$ 16,440.16$ 21,029.74$ 321,746.80$ TOTAL PAYROLL321,746.80$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYApril 16, 2021Page 27 of 28 ACCOUNTS PAYABLE DATE City Check Register (Pages 1 - 26)04/27/2021 614,066.85 SUB-TOTAL:$614,066.85 Bi - Weekly (Page 27)04/16/2021 321,746.80$ SUB-TOTAL:321,746.80$ TOTAL DISBURSEMENTS:935,813.65$ UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, April 27, 2021 PAYROLL Page 28 of 28 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #1 Tracking Number CC 2021-18 Poppy Days Proclamation City Council – April 27, 2021 None Mayor John Purcell Name Department UNITED CITY OF YORKVILLE Proclamation Whereas, America is the land of freedom, preserved and protected willingly and freely by citizen soldiers; Whereas, millions who have answered the call to arms have died on the field of battle; Whereas, a nation of peace must be reminded of the price of war and the debt owed to those who have died in war; Whereas, the red poppy has been designated as a symbol of sacrifice of lives in all wars; Whereas, the America Legion Post 489 and America Legion Auxiliary Unit 489 have pledged to remind America annually of this debt through the distribution of the memorial flower, so that May 10 - 16, 2021 may serve as “Poppy Awareness Days”. Therefore, I, John Purcell, Mayor of the United City of Yorkville, do hereby proclaim “Poppy Awareness Days” in the United City of Yorkville, and request all citizens to observe these days by wearing a Poppy and making contributions for this worthy cause. Dated this 27th day of April, 2021, A.D. ____________________________ John Purcell, Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #2 Tracking Number CC 2021-19 Motorcycle Awareness Month Proclamation City Council – April 27, 2021 None Mayor John Purcell Name Department UNITED CITY OF YORKVILLE Motorcycle Awareness Month Proclamation WHEREAS, safety is the highest priority for the highways and streets of our City and State; and WHEREAS, the great State of Illinois is proud to be a national leader in motorcycle safety, education and awareness; and WHEREAS, motorcycles are a common and economical means of transportation that reduces fuel consumption and road wear, and contributes in a significant way to the relief of traffic and parking congestion; and WHEREAS, it is especially meaningful that the citizens of our City and State be aware of motorcycles on the roadways and recognize the importance of motorcycle safety; and WHEREAS, the members of A.B.A.T.E. of Illinois, Inc. (A Brotherhood Aimed Toward Education), continually promote motorcycle safety, education and awareness in high school drivers’ education programs and to the general public in our City and State, presenting motorcycle awareness programs to over 120,000 participants in Illinois over the past six years; and WHEREAS, all motorcyclists should join A.B.A.T.E. of Illinois, Inc. in actively promoting the safe operation of motorcycles as well as promoting motorcycle safety, education, awareness and respect of the citizens of our City and State; and WHEREAS, the motorcyclists of Illinois have contributed extensive volunteerism and money to national and community charitable organizations; and WHEREAS, during the month of May, all roadway users should unite in the safe sharing of the roadways within the United City of Yorkville and throughout the State of Illinois. NOW, THEREFORE, I, John Purcell, Mayor of the United City of Yorkville, in the great state of Illinois, in recognition of 34 years of A.B.A.T.E. of Illinois, Inc., and over 352,318 registered motorcyclists statewide, and in recognition of the continued role Illinois serves as a leader in motorcycle safety, education and awareness, do hereby proclaim the Month of May 2021 as Motorcycle Awareness Month in the United City of Yorkville, and urge all motorists to join in an effort to improve safety and awareness on our roadways. Dated this 27th day of April, 2021, A.D. ______________________________ John Purcell, Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #3 Tracking Number CC 2021-20 Appointment to Library Board – Rosie Millen City Council – April 27, 2021 Majority Approval Mayor John Purcell Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #4 Tracking Number CC 2021-21 Public Works RFQ – Space Needs Analysis, Vendor Qualifications City Council – April 27, 2021 Majority Approval Bart Olson Administration Name Department Summary Approval of a ranked list of qualified firms to complete the Public Works facility RFQ and consideration to add three new firms to the list of qualified firms to provide architectural services with the City. Background This item was last discussed by the City Council on February 9th when the City Council was discussing the status of the Prairie Pointe space needs analysis and cost estimates. At that meeting, Mayor Purcell announced that the staff would be releasing the Public Works Space Needs RFQ that had been previously planned to be completed in Spring 2020. Since that meeting, the RFQ was posted, 10 firms responded, and the staff has analyzed and ranked the proposals for City Council endorsement of the ranked list. Of note, staff has not conducted in-depth interviews with the firms given the near unanimous ranking of Kluber as #1 and based on the Mayor’s direct experience with Kluber. The following list is the top 4 firms based on qualifications, according to the staff review team of Public Works Director Eric Dhuse, Facilities Manager Steve Raasch, City Administrator Bart Olson, and Mayor Purcell. 1) Kluber a. Kluber appears to have the widest experience in the field of new and renovated Public Works facilities. They identified a number of ways to reduce building costs within the RFQ. Additionally, Mayor Purcell has worked with them on projects with Kendall County and spoke highly of their work. Three of the four staff members who reviewed the proposals had Kluber as their number one firm. We would recommend approaching Kluber for a written proposal for the space needs analysis. Pending successful negotiation of scope and cost, the study would either be authorized by the staff (less than $25,000) or brought to City Council (greater than $25,000). 2) Williams a. Williams has consistently scored highly on other architectural submittals with the City, and their approach here resulted in a similar outcome. Two members of the team had Williams as the second choice overall. They are a smaller firm but they identify ways to fund projects within their normal course of a study. Williams has already been pre- qualified for architectural work with the City, by virtue of the municipal facilities master plan RFQ and pre-qualification resolution from 2020. If negotiations fell through with Kluber, we would move to negotiate with Williams. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 21, 2021 Subject: Public Works facility RFQ recommendation 3) Wold a. Wold is based out of Palatine, and is partnering with Kueny, which is a construction focused architectural firm out of Wisconsin. One member of the team had Wold as their first choice overall. Both Wold and Kueny have vast experience in construction and maintenance buildings, and both are firms are large. We would negotiate with Wold if Kluber or Williams negotiations fell through, but we ask that Wold be pre-qualified to work with the City in the future. 4) Tria a. Tria is a medium sized firm based in Burr Ridge. Three members of the review team had Tria in their top 4 firms. Tria’s staff appeared to be well rounded in experience, and the most diverse team in the group. We would negotiate with Tria if the other three firms negotiations fail, but we ask that Tria be pre-qualified to work with the City in the future. Recommendation Staff recommends the City Council endorse the ranking of architectural firms for the Public Works RFQ as Kluber, Williams, Wold, and Tria, in order. Once the list is authorized, staff will negotiate with Kluber for a written scope and cost. As a secondary recommendation, staff proposes to add Kluber, Wold, and Tria to our list of qualified firms to provide architectural services. Of note, none of the firms have been asked to present their proposals to the City Council at this time, because we are still in the negotiation phase of the contract. If the contract ends up being greater than $25,000, we would ask the preferred firm to present to City Council at time of contract consideration. Resolution No. 2021-___ Page 1 Resolution No. 2021-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, PROVIDING FOR THE SELECTION OF QUALIFIED FIRMS TO PROVIDE ARCHITECTURAL SERVICES FOR PUBLICS WORKS SPACE NEEDS WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality and political subdivision of the State of Illinois created in accordance with the Constitution of the State of Illinois and the laws of the State; and, WHEREAS, the Local Government Professional Services Selection Act (50 ILCS 510/0.01 et seq.) (the “Act”) requires a political subdivision to advertise for submissions of qualifications from firms in the procurement of architectural, engineering and land surveying services unless the political subdivision has a satisfactory relationship for such services with one or more firms; and, WHEREAS, the Act further mandates that, on the basis of evaluations, discussions, presentations and the ability to provide the required services, the political subdivision shall select those firms to be the most qualified; and, WHEREAS, pursuant to the Act, the City advertised a Request for Qualifications for architectural services to provide a public works space needs study and received responses which were evaluated and thereafter interviewed the firms; and, WHEREAS, the City is prepared to select these firms as the most qualified for the future architectural services needed by the City to perform a public works space needs study as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Resolution No. 2021-___ Page 2 Section 1. After a thorough review and evaluation by the City Administration of the submissions in response to the Request for Qualifications for services to provide a public works space needs study, the City Administration made the following recommendations that the following firms were found to be experienced and qualified to provide such services: a. Kluber Architects & Engineers, Batavia, Illinois b. Williams Architects of Itasca, Illinois c. Wold Architects and Engineers, Palatine, Illinois d. Tria Architects, Inc., Burr Ridge, Illinois Section 2. The City Council hereby accepts the recommendations of the City Administration and directs the City Administration to contact the firms to determine the cost and availability of any one of these firms to provide the services when and as needed. Section 3. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ Resolution No. 2021-___ Page 3 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ MAYOR Attest: ______________________________ CITY CLERK City of Yorkville, Illinois Public Works and Maintenance Site Analysis Submitted To: Attn: Carri Parker, Purchasing Manager City of Yorkville 800 Game Farm Rd. Yorkville, IL 6050 Submitted By: Kluber Architects + Engineers Batavia, IL 60510 Phone: 630.406.1213 Fax: 630.406.9472 Email: mkluber@kluberinc.com March 12, 2021 Batavia Office: 10 South Shumway Avenue | Batavia, Illinois 60510 | 630.406.1213 Chicago Office: 222 South Riverside Street Plaza | Suite 1500 I Chicago, Illinois 60606 | 312.667.5670 Bloomington Office: 2401 East Washington Street | Suite 200-B2 Bloomington, Illinois 61704 | 309.430.6460 www.kluberinc.com Table of Contents 1 2 3 Letter of Interest Firm Experience 4 Firm Overview Project Team 5 Project Approach Table of Contents 6 Proposed Project Schedule 7 Project Experience 8 References 1 www.kluberinc.com Batavia Office Chicago Office Bloomington Office 10 South Shumway Avenue 222 S. Riverside Street Plaza, Suite 1500 2401 E. Washington Street, Suite 200-B2 Batavia, Illinois 60510 Chicago, Illinois 60606 Bloomington, Illinois 61704 630.406.1213 312.667.5670 309.430.6460 Re: Request for Qualifications –Professional Architectural Services for New Building at Public Works Facility Dear Ms. Parker, Kluber Architects + Engineers is thrilled to present our qualifications for the City of Yorkville’s Public Works Analysis project. Our firm has been designing and engineering Public Works facilities across Northern Illinois for over 30 years. As you’ll see in this proposal, Kluber Architects + Engineers has an extensive history of award-winning public works projects, including several APWA Project of the Year accolades. From master planning to small and large- sized renovations, our successful track record is a direct representation of the level of expertise our firm holds for designing and completing preliminary planning services for public works facilities. Kluber understands the complexities of government projects and how critical it is to do so in an affordable and efficient manner. Our unique approach is one that fosters communication, efficient project management, and quality design. There are many architecture and engineering firms out there, but the benefit of selecting our firm is our in-house people, knowledge, results, and approach. The knowledge we hold for public works facilities and their individual components is incomparable. The Kluber Architects + Engineers experience embraces a hands-on client approach, in-depth knowledge of construction methods, and an extensive history of accurate cost estimating that saves you money in the long run. We are confident that our skills, expertise, and team are an excellent fit for the City of Yorkville. We will provide the support your leaders require to make the best decisions possible for the City and the community you serve. With that said, don’t just take our word for it. We encourage you to reach out to our references listed on page 28 to inquire about our process and budgeting accuracy. Warm Regards, Michael T. Kluber President March 12, 2021Attn: Carri Parker, Purchasing Manager City of Yorkville 800 Game Farm Rd. Yorkville, IL 60560 2 Firm Information Kluber is an integrated values-driven architectural and engineering firm with in- house architects, structural, electrical and mechanical engineers. We believe that effective collaboration and communication will lead to successful outcomes. Our team of design professionals are deeply committed to serving as leaders in their individual fields and consistently exceeding the needs and expectations of our clients with innovative, sustainable and award-winning projects. Our team builds relationships through the trust of each client by serving as a reference and guide throughout the entire life of their project and buildings. Kluber has experience working in the local, state, and federal levels of Government. This experience translates into our ability to work within the municipal environments and everyday challenges they face. Additionally, we bring expert knowledge of local codes, processes, and community regulations that are critical to any successful project. Our architects and engineers are thought leaders and energy experts who educate, present, and publish on the topics of energy efficiency and sustainable best practices. Our sustainability knowledge guides our clients in making better choices moving into the future. Kluber staff members are LEED® Accredited Professionals and we have a Certified Energy Manager on staff to help our clients navigate current energy incentives and rebates. Year Founded 1988 President/Contact Michael T. Kluber mkluber@kluberinc.com 630.406.1213 Office 630.406.9472 Fax Batavia Office 10 South Shumway Avenue Batavia, Illinois 60510 Phone: 630.406.1213 Chicago Office 222 S. River St. Plaza, Suite 1500 Chicago, Illinois 60606 Phone: 312.667.5670 Bloomington Office 2401 E. Washington St., Suite 200-B2 Bloomington, Illinois 61704 Phone: 309.430.6460 Architecture Electrical Engineering Fire Protection Mechanical Engineering Plumbing Engineering Structural Engineering Technology Infrastructure Construction Services Master Planning Deferred Maintenance Planning New Construction Facility Additions and Renovations Infrastructure Systems Retrofits Core In-House Services Illinois Corporation Licensed Professional Design Firm; Illinois & Iowa Firm Overview | 2 The Kluber Promise We will execute every project with the highest level of attention. Our accurate, reliable, and detailed design solutions will meet your needs, minimize change orders, and result in projects that are both on-time and on- budget. We will earn your trust. Kluber will be your partners and advocates. Not to mention, our commitment doesn’t end when the project is finished. We’ll be here to guide you through maintenance, improvements, and renovations. We will help you balance short-term project costs with long-term costs. Our firm be here to help you understand and evaluate design choices that impact the lifetime costs of your buildings. 3 Mechanical Engineering Services HVAC System Design Plumbing System Design Fire Suppression System Design Central Plant Design and Documentation Geothermal Heating and Cooling Systems Geothermal HPS Remediation Variable Refrigerant Primary Medical Gas Piping Energy Modeling Coordination Studies Lighting Design Power Distribution Design Fire Alarm Code Conformance Consulting Technical Infrastructure Design Lighting Retrofits Energy Analysis Deep Energy Retro-fits Arc Flash Calculations Low Voltage Design Emergency and Stand-By Electrical Services Cogeneration Renewable Energy Electrical Commissioning Coordination Studies Consultant Services Civil Engineering Storm Water Management Landscape Design Environmental Studies Architectural Services Architectural Design Architectural Programming Masonry Consulting Roof Consulting ADA Reviews Site Selection Assistance Municipal Plan Review Municipal Architectural Review Expert Witness and Forensics Cost Estimation Sustainability Energy Analysis & Modeling Energy Grant Applications LEED Certification/Registration Energy Star Compliance Owner Services High Performance Facilities Improvement Plans Facilities Maintenance Plans Capital Improvement Plans Master Planning Peer Drawing Review Property Condition Assessments Owner Representative Services Decennial Life Safety Surveys for K-12 Facility Needs Assessments Municipal Plan Reviews Plan Commission/Zoning Reviews Rebates and Grant Writing Structural Engineering Services Structural Design Load Capacity Investigations Value Engineering Peer Review Failure Analysis Professional Services Electrical Engineering Services Services Key: Basic Services Provided by Kluber Architects + Engineers Available Services Provided by Kluber Architects + Engineers Relevant Architecture/Engineering Services Not Provided by Kluber 4 American Public Works Association (APWA) American Institute of Architects (AIA) National Council of Architectural Registration Boards (NCARB) International Code Council (ICC) United States Green Building Council (USGBC) Illinois Association of School Board Officials (IASBO) National Fire Protection Agency (NFPA) Professional Affiliations National Society of Professional Engineers American Society of Heating, Refrigerating & Air Conditioning Engineers (ASHRAE) American Society of Plumbing Engineers (ASPE) Association of Energy Engineers (AEE) Certified Energy Managers (CEM) Illuminating Engineering Society (IES) Illinois City/County Management Association (ILCMA) 5 Police Headquarters Roof Replacement City Hall HVAC Systems Upgrade Central Garage Reroofing City Hall 5th Floor Remodeling Downer Place Remodeling City Hall Alternative Source Electrical Systems Upgrade Hogan Building Renovation City Hall Generator Fire Station No. 1 Optional Standby Power Fire Station No. 8 Improvements Fire Station Electrical Improvements Mayor’s Office HVAC Upgrades 911 Center Cooling LaSalle Street Conceptual Design Police Station Water Infiltration Study Police Department UPS Assessment Study Elmslie Building Façade Fire Station #3 Emergency Generator MIS Renovation Central Garage –Space Feasibility Study HVAC Replacement Roof Reinforcing Public Works Facility Household Hazardous Waste Facility City Hall Remodeling City Hall Community Building Cable Storage Building Commuter Train Depot Rehabilitation Public Works Facility Feasibility Study Commuter Train Depot Revised Plans City of Aurora City of Batavia City of Lockport City of Naperville City of Park City City of St. Charles City of Wood Dale City of Zion Village of Bartlett Village of Fox River Grove Village of Gilberts Village of Grayslake Municipal Sector Project List Historic Dome Renovation City Hall Roof City Hall Repairs HVAC Test Zion Theater Building Zion Township Offices Remodeling Zion Public Works Building Handicapped Bathrooms Cookie Factory Inspection Post and Beam Building Review Building Review Candy Factory Structural Review Bartlett Hills Clubhouse Owner’s Representative Bartlett Hills Golf Club HVAC Unit Replacement Public Works & Salt Dome Facility Police Station and Village Hall Space Needs Analysis Heritage Center Annex Village Hall HVAC Work Parker Property Development Site Plan Fairgrounds Demolition Arbors and Fencing Park Design Museum Storage Building LEED Costs Study Grayslake Downtown Arbors Lake Street Train Station Warming Shelter and Kiosk Lake Street Train Station Platform Exhibit Renderings 2013 Grayslake Estimating Village Hall Exit Routes Grayslake Pool ADA Requirements Heritage Center Double Doors New Village Hall New Police Station Addition Discipline Key: Architectural Mechanical Electrical Structural Specialty Firm Experience | 3 6 Grayslake Continued Village of Gurnee Village of Hampshire Village of Homewood Village of Lake Villa Village of Lake Zurich Village of Lindenhurst Village of Mundelein Village of North Aurora Village of Oak Brook Village of Lombard Clock Tower Repairs Washington Street Parker Property Village Hall Parking Landscape Review Fairground Consulting Services Lakefront Lodge Inspection Audits Lakefront Lodge Special Use Inspec. & Review Downtown Design Development Reservoir Standby Power Generator Village Ordinance Review Public Works Siding and Demolition Veterans Memorial Modifications Grayslake Fire Station Public Works Building Facade Refinishing Aquatic Center Remodeling Police Station Pool and Civic Center Public Works Garage Senior Housing Village Center Archway Washington Village Townhome Review Police Station Lower Level Remodeling Village Hall Office Space Remodeling Grayslake Golf Course Clubhouse Heritage Center Basement Flood Damage Seymour Park Arbor & Fencing Lake Street Metra Station Heating Issues Public Works Fuel Island Canopy Review Police Department Water Prob. Remediation Fallen Soldier Memorial Police and Post Office Feasibility Study New Police Station Dairy Building Feasibility Study Fire Station No. 1 Women's Locker Room Gurnee Mills Inspection Public Works Facility Programming Public Works Facility Study Utilities Building Expansion Fleet Services Facility Village Hall Renovation Study Village Hall Renovation Architectural Standards Development Public Works Mezzanine Office North Building Demolition and Repair Old Rand Road Existing Condition Plans Space Analysis Planned Unit Development Standards Storage Bin Removal Village Hall Renovation Study Village Hall Renovation Police Station Renovation Development Standards Well Pump Electrical Distribution Analysis Electrical Engineering Analysis Activity Center Structural Roof Issues Activity Center Building Demolition Police Department HVAC controls Village Hall Engineering Study and Report Y2K Temporary Electrical Services Electrical Study Butler Government Center Fire Station No. 2 HVAC System Upgrades Heritage Center HVAC Renovation Emergency Generator HVAC Gas Test Study Municipal Complex Gas Heat Transition Police Station Expansion Electrical Eng. Services Butler Government Center and Fire Station #3 Restroom Renovations Butler Government Center Fires Station Humidifier Butler Government Center Lower Lev. Public Restroom Renovations Discipline Key: Architectural Mechanical Electrical Structural Specialty 7 Public Works Maintenance and Storage Ogden Fall Street Lighting Compliance Combined Village Hall & Public Works Facility Space Needs Analysis New Police Station Public Works, Salt Dome & Material Storage Facility Facility Assessment & Deferred Maintenance Village Hall and Police Department Renovations Demolition Project Village Hall Water Treatment Vault Village Hall Lower-Level Build-Out Village Hall Basement Village Hall Communication, Data and Voice New Village Hall Facility Architectural Standards Development Public Works Facility Public Works Garage Flooring Village Hall Ceiling Replacement Public Works Facility Expansion New Township Office Fire Department Dormitory Renovations Public Works Facility Village of Johnsburg Village Hall and Police Station Storage Building Warren Township Complex Base Map Carpet Replacement Greenleaf Center Reroofing Truck Storage Building Reroofing Greenleaf Center Office Remodeling Teen Center High School Baseball Field Improvements Archival Storage Deck Storage Garage Concrete Replacement Highway Department -Break and Locker Room Remodeling Blending Pump Building Parks Department Expansion Existing Site Improvements Site Electric Consulting Field Lighting Parks Department Maintenance Garage Vehicle Storage Addition Salt Storage Reroof Amphitheatre Foundation and Skate Park Teen Center Remodeling and Observation Deck Playground Salt Storage Facility Maintenance Building Salt Dome Site Lighting Warren Township Center Addition Study Warren Township Center Reroof Warren Township Senior Citizen's Center Addition and Renovation Assessors Office Window Replacements Lighting Retrofits Village of Oswego Village of Roscoe Village of South Elgin Village of Volo Village of Wadsworth Village of Winthrop Harbor West Deerfield Township Village of Winnetka Village of Wheeling Warren Township Center Village of Pingree Grove Village of Johnsburg Discipline Key: Architectural Mechanical Electrical Structural Specialty Village of Campton Hills Village Hall and Police Station 8 Space NeedsAssessments Performed Village of Hampshire Public Works Facility Programming Village of Wood Dale Public Works Facility Feasibility Study City of Aurora Public Works Feasibility Study Village of South Elgin Public Works Feasibility Study Village of Fox River Grove Public Works Space Needs Assessment Village of Pingree Grove Village Hall and Public Works Space Needs Assessment Warren Township Highway Department Feasibility Study Senior Center Space Needs Analysis City of Waukegan Public Works Fueling Station Feasibility Study Village of Lincolnshire Public Works Facility Assessment Village of Volo Public Works Space Needs Assessment Village of Wheeling Public Works Facility Space Needs Assessment City of Lockport Public Works Facility Assessment Holmstad Senior Living Center Space Needs Assessment Lake County Belvidere Medical Building Entrance and Intake Area Programming Sheriff’s Office Space Programming and Conceptual Design Old World Mill Works Feasibility Study/Expansion Oakton Community College Lift Station Generator Feasibility Study Forest Preserve of Kane County Fabyan Garage, Apartment & Work Building EC Building Survey and Report Facility Condition Survey #1 Facility Condition Survey #2 Facility Condition Survey #3 Nelson Glass Company Structural Damage Assessment Joliet Junior College HVAC Assessment Serenity House Facility Assessment The Village of South Elgin Facility Assessment & Deferred Maintenance Marklund at Mill Creek Facility Assessment TriCity Family Services Space Needs/Programming Analysis Will County Health Department Space Needs/Programming Analysis Central Lake County Joint action Water Agency Transmission System Department Space Needs Analysis 9 Rust-Oleum Corporate Office Facility Survey Meeting Center Facility Survey University Center of Lake County Capital Reserve Plan Lake County Health Department Facilities Operations Maintenance Plan #1 Facilities Operations Maintenance Plan #2 Facilities Operations Maintenance Plan Update Elgin Community College Fountain Square Feasibility Study Industrial Training Center Programming Fox Valley Park District Maintenance Facility Feasibility Study Boy Scouts of America Aurora Facility Program Elgin Mental Health Center Goldman Building Fire Survey Messenger Public Library Facilities Operations Maintenance Plan Facilities Operations Maintenance Plan Update McHenry County Cardinal Bank Existing Conditions Survey Waukegan Public School District 60 Facilities Operations Maintenance Plan Northbrook Elementary School District 28 Decennial Survey School District 308 10-Year Life Safety Survey Ameresco Donovan High School Building Conditions Survey City of Sycamore Fire Station #1 K4 Deferred Maintenance Plan Village of Roscoe Police Station Existing Conditions Survey Carol Stream Park District Elk Trail Facility Assessment and Deferred Maintenance Plan Antioch Township Senior/Lifestyle Center Space Needs Analysis Village of Roscoe Police Department Space Needs Analysis Village of Lindenhurst Village Hall Space Needs Analysis Village of Johnsburg Space Needs Analysis for David Dominguez Municipal Center T. Delling Construction Space Needs/Program Analysis City of Aurora Elmslie Building Space Feasibility Study PD UPS Assessment and Study City of Batavia Westside Fire Station Space Needs Analysis Eastside Fire Station Space Needs Analysis Village of Blue Island Blue Island Library Space Needs Analysis Village of Gilberts Police Department Space Needs Analysis 10 APWA Project of the Year –Structures Less than 5 Million -2017 Fox River Grove Public Works Facility APWA Project of the Year –Fox Valley Branch | Chapter Award –2016 South Elgin Public Works Facility & Salt Dome APWA Project of the Year –Less Than $5 Million-Structures -2015 DuPage County Public Works Vactor Receiving Station Best Firms to Work For –2016, 2015, 2014 and 2007 ZweigWhite Outstanding Design for the ECC Health and Life Sciences Building –2014 American School & University Magazine Architectural and Interior Design Showcase for the ECC Health and Life Sciences Building –2014 Learning By Design Magazine Annual Awards for Business Excellence –Architecture and Construction –2014 The Daily Herald Business Ledger Project of the Year Award for the ECC Health and Life Sciences Building –2013 Construction Industry Service Corporation Ole Award for New Construction for the Kluber Architects + Engineers Office –2011 Batavia Chamber of Commerce Notable Career, Station Style Design Award for Zion Fire Department Station –2009 Fire Chief Magazine Notable Career, Station Style Design Award for Batavia Eastside Fire Department –2008 Fire Chief Magazine Annual Awards for Business Excellence –Small Company –2007 The Daily Herald Business Ledger Crow Island School Citation for the Commons Area at Oswego East High School –2005 American School & University Magazine Outstanding Design –High School for Oswego East High School –2005 American School & University Magazine Gold Award for Oswego East High School –2005 Illinois Indiana Masonry Council Excellence in Engineering for Oswego East High School –2005 American Society of Heating, Refrigerating and Air Conditioning Engineers Outstanding Buildings –Middle School for Traughber Junior High School –2002 American School & University Magazine Engineering Firm of the Year –2000 PM Engineer Magazine Batavia Fire Station Elgin Community College -HLSB Fox River Grove Public Works South Elgin Public Works 11 Chris Hansen will lead the team as Project Manager and will serve as your primary contacts. He will be responsible for effectively communicating and interpreting your ideas and concerns to the rest of the project team. Chris will oversee all aspects of the planning, design, and construction process, from developing and reviewing building plans to making sure a project meets environmental and zoning standards. Chris will be responsible for accomplishing the goals and objectives of your project. In the end, he is here to support your mission and help make your job easier. Project Team | 4 Project Team Organization Project Manager Electrical Engineering Mike Kluber Electrical Engineer PE, LEED AP, CEM Mechanical Engineering Don Ware PE, LEED AP, CPD Structural Engineering Jeff Bruns SE, SECB, LEED AP Engineering Architecture & Design Technical Architect Clayton Haldeman AIA, REFP, LEED AP Design Architect Mike Elliott AIA, LEED AP Technology Designer Joel Murphy CPTED Chris Hansen AIA, NCARB 12 Christopher Hansen, AIA, NCARB Architect | Project Manager Mr. Hansen is an instrumental member of the Kluber Architects + Engineers leadership team and is the practice leader in the Government Sector. He is a hard working, honest, dedicated and forward-thinking building design professional. Through his experiences, he has the unique ability to listen and transform your thoughts into the design of your facility. His broad range of experience includes municipal, county, state, and federal government projects. He also has extensive experience working with governing boards, community groups and facility users during the design process. Village of South Elgin, Illinois Public Works Facility Village Hall & Police Dept. Renovations Village of Fox River Grove, IL Public Works Facility Village of Lake Zurich, Illinois Public Works Mezzanine Office Village of Volo, Illinois Public Works Facility Lake County, Illinois Public Works Interior Renovations North Branch Traffic Court Facility East Branch Court Facility City of Aurora, Illinois Consolidated Public Works Facility City of Waukegan, Illinois Public Works Fueling Station Village of Pingree Grove, IL Village Hall and Public Works Facility McHenry County, Illinois Facility Master Plan Public Safety Center Treasurer’s Office Remodeling Village of Lincolnshire, Illinois Public Works Facility Assessment City of Lockport, IL New Public Works Facility Village of Homewood, IL Village Hall Renovation Phase 1 Study Village Hall Renovation Phase 2 Implementation Village of Roscoe, Roscoe, IL Space Needs Assessment Village Hall/ Police Department Expansion City of Batavia, Illinois Eastside Fire Station Westside Fire Station Selected Relevant Experience Licensure and Certifications Licensed Architect –Multiple States Licensed Interior Designer –Illinois Professional Memberships American Institute of Architects American Library Association Society of College and University Planners National Council of Architectural Registration Boards Service Batavia Park District Referendum Committee Boy Scouts of America, Chairman Scout Parent Coordinator, Cub Master Iowa State University Design College Architectural Industry Liaison for Students Education Iowa State University Bachelor of Architecture 13 Mike Elliott, AIA, REFP, LEED AP Senior Design Architect Mr. Elliott leads the architectural design efforts at Kluber and has a wide-ranging portfolio of project experience extending from new construction to renovation/additions. One of his greatest strengths is collaborating with multi-faceted clients to establish their vision and identify the needs of the project. Licensure and Certifications Licensed Architect –Multiple States LEED Accredited Professional Professional Memberships American Institute of Architects Illinois Association of School Business Officials Illinois Association of School Administrators Selected Relevant Experience Village of Fox River Grove, IL New Public Works Facility Village of South Elgin, South Elgin, IL New Public Works Facility Selected Relevant Experience Village of South Elgin, Illinois Public Works Facility Village Hall & Police Dept. Renovations Village of Fox River Grove, IL Public Works Facility City of Lockport, Illinois Public Works Facility Clayton Haldeman, AIA, REFP, LEED AP Technical Architect Mr. Haldeman’s years of experience in the industry is evident with his aptitude for solving complex building detail solutions at the building envelope. He leads the firm’s efforts in building life safety concerns, building codes, and accessibility compliance. His attention to detail is apparent with each specification and construction drawing he creates. Licensure and Certifications Licensed Architect –Illinois LEED Accredited Professional Professional Memberships American Institute of Architects 14 Selected Relevant Experience City of Lockport, Illinois Public Works Facility Village of South Elgin, Illinois Public Works Facility Village Hall & Police Dept. Renovations Michael Kluber, PE, CEM, LEED AP Electrical Engineer Michael has been providing Electrical Engineering services to municipalities since founding Kluber, Inc. in 1988. His deep understanding of the complexities of architecture and design through working in the field provides a blend of the technical with the practical. His certifications include LEED AP and Certified Energy Manager, which enables him to leverage sustainability on each Kluber project. Licensure and Certifications Professional Engineer –Multiple States Certified Energy Manger LEED Accredited Professional Special Training Solar PV Design and Installation GE Low-Voltage Protector and Application Power System Relaying Theory/Applications Cogeneration Technology Jeffrey Bruns, SE, LEED AP Structural Engineer Mr. Bruns has a distinct understanding of built structures that enables him to develop and incorporate his designs with the architects and engineers at Kluber. Mr. Bruns has worked with multiple municipalities on a wide range of project types from structural design to failure analysis of the building. Licensure and Certifications Structural Engineer -Multiple States Structural Engineering Certification Board LEED Accredited Professional Professional Memberships American Society of Civil Engineers Structural Engineers Association of Illinois American Institute of Steel Construction American Concrete Institute Selected Relevant Experience City of Lockport, Illinois Public Works Facility Village of Oswego, Illinois Public Works Facility 15 Selected Relevant Experience City of Bloomington, IL Grossinger Motor Arena LED Upgrades Oswego Community Unit School District Elementary School Additions and Renovations Construction of New Elementary Schools (10 New Schools) Joel Murphy Safety and Security Designer | Technology Designer Joel has over 30 years leading numerous facility management operations, construction and renovation projects, and security systems upgrades for large educational institutions. His experience includes directing the planning and construction of over $250 million in new facilities, renovations to existing facilities, and installation of video surveillance and access control systems. Professional Memberships Illinois Association of School Business Officials Audiovisual and Integrated Experience Association Special Training Crime Prevention Through Environmental Design (CPTED) Extron Certified AV Associate ASSA ABLOY Academy –Access Control Honeywell CCTV Selected Relevant Experience City of Lockport, Illinois Public Works Facility Village of Oswego, Illinois Public Works Facility Village of South Elgin Village Hall and Police Station Facility Condition Assessment Donald Ware, Jr., PE, CPD, LEED AP Mechanical, Plumbing, Fire Protection Engineer In his role as Vice President and Director of Mechanical Engineering, Mr. Ware has retrofitted, evaluated, and designed mechanical systems for hundreds of public, industrial, and commercial buildings.He has consistently developed innovative designs that were constructed on time and on budget. His reputation is well known and respected among the engineers and contractors in Illinois. Licensure and Certifications Professional Engineer –Multiple States Certified Plumbing Designer LEED Accredited Professional Professional Memberships American Society of Plumbing Engineers American Society of Heating, Refrigerating and Air-Conditioning Engineers 16 Communication When planning and designing a project, there are endless amounts of information created, collected, and dispersed. Project success is a result of trust, managed communication for the design team, owner, owner’s representative and construction team members. To streamline our design team communication/collaboration process, our Project Manager will utilize web-based communication tools to manage agendas, assign and keep track of tasks, and document our design and engineering decisions made by the parties involved. The use of the Teamwork Projects tool allows team communication and supporting design documentation to be accessed by assigned team members from any computer or smart phone with internet access. Having milestones, events, and design documents readily available from the web allows for streamlined project management and timely decisions to be made. Collaboration The best design solutions are achieved through a collaborative process where ideas and concepts are shared across the entire project team of owners, stakeholders, subject matter experts, construction managers, and designers. Active listening, keeping an open mind, and collaboration are key elements to delivering a successful and meaningful project. Kluber embraces collaboration through each step of a project to enhance communication, problem-solving, and facilitate creativity. Phases of our Work Though each project has its own unique requirements, our work generally follows a phased process that starts with concept creation and transitions to fine detail. All project goals and objectives will be developed by the Village, and Kluber will work with them to ensure each phase of the work is completed satisfactorily. Our focus throughout your project is to lead the decision-making process in order to build the necessary consensus and buy-in of all stakeholders. This assures that the final design solution reflects your community’s wants and needs as well as the functional requirements, aesthetics, and budget constraints that form the framework for your projects. Project Approach | 5 Our Approach Provide an example of the firm’s Standard Terms and Conditions for Professional Services. Kluber Architects + Engineers will utilize the AIA B105-2017 Short Form Owner/Architect Agreement for this project. 17 Timeline Gather Owner Existing Data 1 Week Site Evaluation 1 Week Space Needs Assessment 4 Weeks Site Development Diagrams 2 Weeks Cost Development 1 Week Final Presentation Present Findings to City Council Proposed Project Schedule Total Duration: Approximately 9 weeks* pending Owner meeting availability. *Due to our firm’s level of expertise, experience with similar analyses, and familiarity with the City’s goals, Kluber Architects + Engineers anticipates this schedule may be accelerated more quickly than the timeframe shown above. The information above illustrates the schedule our firm typically follows on similar projects. Proposed Project Schedule | 6 18 New Public Works and Salt Dome Facility APWA Project of the Year Fox Valley Branch |ChapterAward -2016 South Elgin,Illinois The Village of South Elgin hired the team of Kluber Architects + Engineers for design of a new 52,00 square foot public works facility. The project initially began with preliminary planning and progressed into a brand-new public works facility. This new facility includes drive through apparatus bays/parking for maintenance vehicles, three vehicle maintenance bays, apparatus support spaces, apparatus storage rooms and a vehicle wash bay. Within the administrative area, the facility includes a 50-person public meeting room, a staff lunchroom/multi-purpose room, administrative offices and support spaces, a locker room facility and conference room. The public meeting rooms will be available to the community for after hours access. Site improvements include a salt dome, materials storage building and a secured layout yard at the rear of the facility. On-site parking for 80 vehicles was incorporated into the design. This public works project received the Fox Valley Branch APWA Project of the Year Award and the Chicago Metro Chapter Project of the Year Award. Owner Village of South Elgin Type New Construction Services Architectural Mechanical Interior Design Structured Cabling Electrical Plumbing Structural Size 52,000 Square Feet Completion September 2016 Reference Steve Super Village Administrator Village of South Elgin 847-742-5780 Project Experience | 7 19 South Elgin Public Works South Elgin,Illinois 20 Owner Village of Fox River Grove Type Demolition New Construction Survey Services Architectural Mechanical Interior Design Structured Cabling Electrical Plumbing Structural Size 11,000 Square Feet Completion January 2017 Reference Derek Soderholm Village Administrator Village of Fox River Grove 847.639.3170 d.soderholm@foxrivergrove.org New Public Works and Salt Dome Facility Fox River Grove, Illinois The Village of Fox River Grove had outgrown their existing Public Works facility. Their old facility was located on a shared use site with their main sanitary plant operations. The sanitary plant is scheduled to grow in size in the next few years. As such, the existing Public Works facility will impede this growth. In order to be proactive, the Village acquired adjacent parcels of land to the north of the existing sanitary plant operations to construct a new facility that is 11,000 square feet in size. A salt and materials storage structure was also included on site. The new building includes four (4) double depth, drive through apparatus bays. One bay will be equipped to service municipal fleet vehicles and one bay will be equipped to wash vehicles. On-site parking for ten (10) staff vehicles will be provided in the layout yard space. The layout yard will be enclosed with security fencing and gate systems. APWA Project of the Year Structures Less than 5 Million -2017 21 Oswego Public Works Facility and Salt Dome Oswego,Illinois A new 27,425 square foot two story Public Works facility and outdoor Salt Dome. This new facility houses offices and support staff areas for the Public Works department. Inclusive in this facility are 10 indoor dual loaded storage bays which can accommodate up to 20 vehicles, indoor wash bays, welding bay and paint shop. Also included indoors are 2 dual loaded maintenance bays. A material storage area can accommodate up to 4 different materials. Owner Village of Oswego Project Type New Construction Services Provided Architecture Structural Engineering Mechanical Engineering Electrical Engineering Project Size 27,425 Square Feet Budget $2,591,000 22 Owner Warren Township Highway Department Type Demolition Renovation Exterior Façade Improvement Roof Replacement Services Architecture Electrical Engineering Plumbing Size 70,000 S.F. Projected Completion September 2017 Reference Amy Sarver Highway Commissioner Warren Township Highway Department 847.244.1101 highway@warrentownship.net Main Facility Renovations Gurnee, IL Warren Township Highway Department asked Kluber Architects + Engineers to perform interior and exterior renovations of the existing Administration building and garage spaces. The work included the following scope: Initial site master planning to determine future expansion needs for a 10-year development plan. The first project was to repair and improve the existing main facility. Work included: exterior window replacement, roof leak repair, roof coating systems, new counterflashing at roof penetrations, exterior cedar siding & trim repairs and re- staining, new exterior sealants, interior ceiling fan replacements & new interior wood window trim. The vehicle wash bay was also improved with new trench drainage, water service extension, a new triple oil separator basin and extensive interior and exterior foundation wall repairs at the wash bay areas. Roofing insulation shall be replaced at locations where deteriorated with new insulation products. 23 Civil Engineering Mackie Consultants, LLC Reference Karen Plaza Finance Director Village of Pingree Grove 847.464.5533 Ext. 12 Village Hall and Public Works Facility Villageof Pingree Grove,Illinois Kluber Architects + Engineers was awarded the Design/Build project for a combined Village Hall and Public Works Facility for the Village of Pingree Grove. The new facility is a two-story, 28,000 SF facility. The Village Hall portion of the building includes space for reception, offices, and work areas. There is a large meeting room with kitchenette and new Board Meeting Room. The Building Department includes private offices and cubicles for the village staff, as well as an office vestibule, service window, and full kitchen. The Public Works Department includes offices, locker rooms, toilet rooms, break/meeting room and a wash-down laundry room. The service wash bays include vehicle wash bays and storage. Overlooking the wash bays is a stair-accessible mezzanine with storage. The new municipal center broke ground on Monday, July 23, 2018 and construction was completed in the summer of 2019. Owner Village of Pingree Grove Project Type New Construction Services Provided Architecture Structural Engineering Mechanical Engineering Electrical Engineering Project Size 28,000 Square Feet Budget $4,100,000 Completion July 2019 Construction Manager Lamp, Inc. 24 Owner City of Aurora Type New Construction Services Space Needs Assessment Site Master Planning Architecture Mechanical Engineering Electrical Engineering Structural Engineering Interior Design Size 195,000 S.F. Projected Completion December 2022 Budget $37,502,925.00 Reference Ian Wade Capital Projects Manager City of Aurora 630-256-3237 iwade@aurora-il.org Consolidated Public Works Facility Aurora, IL The City of Aurora has asked Kluber Architects + Engineers to construct a new Consolidated Public Works Facility on a recently purchased 25-acre parcel of land. This 195,000 square foot office and fleet building will consolidate several maintenance divisions currently housed in facilities in substantial disrepair as well as provide a new fueling stations and an upsized winter road salt storage silo. This facility will house an array of amenities and will be one of the largest public work facilities in the state of Illinois. Some key features include fleet maintenance with both manual and automatic wash bays, an 89,200-sf fleet garage, ten specifically designed shops, and a full scope of administration spaces ranging from offices to fitness rooms. The building exterior will consist mainly of precast concrete panels and glazed aluminum storefront or curtainwall systems. The roofing system will be designed for durability, optimized drainage, and thermal requirements. First Floor Plan 25 Grayslake Public Works Addition and Remodeling Grayslake, Illinois The Gurnee office of Kluber Architects + Engineers completed a 6,000-square-foot vehicle storage addition, as well as 1,500 square feet of remodeling to the existing Grayslake Public Works facility. The remodeling project included office and conference space, a training room, locker rooms and bathroom facilities, as well as a storage mezzanine. Owner Village of Grayslake Type Addition Remodeling Services Architecture Size 7,500 Square Feet Gurnee Public Works Expansion Feasibility Study Gurnee, Illinois The Gurnee office of Kluber Architects + Engineers performed a feasibility study to determine expansion capabilities at the Gurnee Public Works property. The study produced five scenarios with various design options. Owner Village of Gurnee Type Feasibility Study Services Architecture Study Owner City of Zion Type Addition Remodeling Services Architecture Size 20,000 Square Feet Budget $2,500,000 Zion Public Works Facility Zion, Illinois The Gurnee office of Kluber Architects + Engineers was tasked with completing three phased addition and remodeling projects for the City of Zion Public Works Department. The first phase included the design of a 20,000-square-foot truck storage facility. A material and equipment storage building, along with storage bins were designed for phase two of the project. Finally, phase three saw extensive remodeling of existing facilities, including a vehicle maintenance, wash bay, meter department, utility department, street lights, locker rooms, as well as administrative spaces. Additional project scope included site design for traffic flow, as well as a master plan that took adjacent properties into consideration for the Public Works Department’s potential use. 26 References Ian Wade, City of Aurora Email:iwade@aurora-il.org Phone:630-256-3237 Services Performed:Preliminary site selection, initial site design, programming, schematic design, design development. Steve Super, Village of South Elgin Email:ssuper@southelgin.com Phone:847-742-5780 Services Performed:Preliminary site selection, initial site design, programming, schematic design, design development. Derek Soderholm, Village of Fox River Grove Email:d.soderholm@foxrivergrove.org Phone: 847-639-3170 Services Performed:Preliminary site selection, initial site design, programming, schematic design, design development. Amy Sarver, Warren Township Email:highway@warrentownship.net Phone:847-377-2600 Services Performed:Preliminary site selection, initial site design, programming, schematic design, design development. Karen Plaza, Pingree Grove Email:kplaza@pingreegrove.org Phone:847-464-5533, Ext. 12 Services Performed:Preliminary site selection, initial site design, programming, schematic design, design development. The individuals outlined below may be called upon to vouch for their individual experiences with Kluber Architects + Engineers. References | 8 27 1The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities 12 March 2021 Williams Architects’ Response to the United City of Yorkville, Illinois Request for Qualifications Analysis of the Public Works & Park Maintenance Facilities {This page intentionally left blank} 12 March 2021 United City of Yorkville, Illinois Attn: Carri Parker, Purchasing Manager 800 Game Farm Road Yorkville, IL 60560 Re: Request for Qualifications Qualification Proposal for the Analysis of the Public Works & Park Maintenance Facilities Dear Ms. Parker, We are pleased to have the opportunity to respond to the United City of Yorkville’s Request for Qualifications for the Analysis of the Public Works & Park Maintenance Facilities of your community. Based on our extensive experience in the programming, planning, design, and construction of Public Works facilities, Williams Architects is well suited for this highly specialized Project and would be honored to be selected as your Architect! We are currently designing the Village of Montgomery’s New Public Works Facility. This project is very similar to yours in terms of the process we led from programming and planning through design. They are currently located in a 40+-year-old facility shared with the water department. We conducted a space needs study, projecting needs for today, 15 years, and 30 years (ultimate buildout), and determined a 74,900 SF Facility would provide them the space needed for the next 30 years and beyond. The Village has approved the design and construction of the complete facility, and we anticipate breaking ground in late summer 2021. Other current projects that we are working on include the Lake County Forest Preserve District’s new Net Zero Maintenance Facility, the City of Wood Dale’s renovations and addition to their Public Works facility, and a new Fleet Maintenance and Warehouse Facility for the City of New Port Richey, Florida. We encourage you to contact our current and previous client references to learn first-hand about our project process, approach, and performance. Our proposed architectural team is made up of our most senior staff who are dedicated to providing an excellent approach, design creativity and the necessary leadership and guidance to ensure a successful project outcome. Mark Bushhouse and Marc Rohde will lead the efforts relating to existing conditions assessment, operations assessment, programming, and planning, as well design, bidding and construction if the Project moves forward. In addition to our in-house expertise, we have chosen to team with Whitman, Requardt and Associates in the role of Maintenance Facility Operations Specialist. Ron Hilton is nationally recognized for bringing excellence and innovation to the field of maintenance facility planning. Ron will bring his innovative and in-depth knowledge of over 40 years in the industry to your Project. We have teamed with Ron on many of our public service/maintenance facilities over the past fifteen years and found his operations and organization expertise to be an invaluable asset. Ron works with clients around the country so he is at the forefront of the latest ideas. We can also offer the financial / bonding review and analysis by Stifel (formerly George K Baum) to assist the City with planning and approach to secure the needed funding for this project if desired by the City. We have responded to your request for qualifications on the following pages. We are confident that Williams Architects would be an outstanding partner with the United City of Yorkville and are confident that we will exceed your expectations if we are selected for this Project. Should you have any further questions or require additional information during the evaluation period, please contact our office. Sincerely, Mark S. Bushhouse, AIA, LEED AP Marc Rohde, AIA, LEED AP President / Managing Principal Senior Project Manager {This page intentionally left blank} 5The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Letter of Interest .................................................................................................................................................................3 Firm Information .................................................................................................................................................................7 Team Experience ...............................................................................................................................................................11 Firm Experience..................................................................................................................................................................19 Proposed Project Approach ............................................................................................................................................37 Potential Alternative Approach .......................................................................................................................................45 References...........................................................................................................................................................................47 The Williams Advantage ..................................................................................................................................................51 Table of Contents {This page intentionally left blank} 7The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Firm Information {This page intentionally left blank} 9The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Williams Architects, originally established in 1974 and re-organized on 1994, has become a recognized leader in public works and storage facility architecture. Our firm serves a range of clients as diverse as our projects, including more than 150 municipalities, park agencies, and local governmental bodies. Throughout all phases of each project, our senior management remains personally involved, which allows us to bring the more than 125 years of combined hands-on experience they represent to every facility. For over 30 years, Williams Architects has demonstrated an in-depth understanding of the requirements for public works and storage facilities by developing innovative design solutions that incorporate the components necessary while introducing the most cutting edge technology to the final design. We have worked with a variety of operations and know all the right questions to ask to insure every facility meets the goals of our clients. Combined with our wide-ranging expertise in municipal and public architecture, this results in superb, custom-designed facilities that reflect the needs of our clients and their communities. Our firm offers a quality comprehensive package of services, including options that can be tailored to meet project goals. We understand that people are the foundation for every project and therefore our projects express a commitment to architectural design excellence that emphasizes economy and efficiency, durability and imagination, patron appeal and satisfaction while establishing a visual project identity that reflects and respects our clients’ personalities. We provide comprehensive services through a combination of in-house personnel and collaboration with complementary consultants. The Williams Mission Statement Williams Architects strives to be a high quality architectural firm as measured by its professional staff, its satisfied clients, its projects, and its success as a business. Our Design Philosophy As a client-oriented firm, Williams Architects is committed to developing a thorough understanding of our clients and their project needs. We express a commitment to architectural design that emphasizes economy and efficiency, durability and imagination of design with patron appeal and satisfaction while establishing a visual project identity that reflects and respects our clients’ personality. Firm Information FIRM NAME: Williams Architects CONTACT NAME: Mark S. Bushhouse, AIA, LEED® AP, NCARB President / Principal-in-Charge msbushhouse@williams-architects.com Marc C. Rohde, AIA, LEED® AP Senior Project Manager mcrohde@williams-architects.com COMPANY ADDRESS: 500 Park Boulevard, Suite 800 Itasca, IL 60143 OFFICE LOCATIONS: Itasca, IL (HQ); Chicago, IL; Columbus, OH; Indianapolis, IN; Austin, TX; St. Petersburg, FL COMPANY CONTACTS: Phone: 630.221.1212 Fax: 630.221.1220 DATE INCORPORATED: 1974 OWNERSHIP & CORP. STRUCTURE: Corporation Tom Poulos: CEO Mark Bushhouse: President Frank Parisi, Vice President Scott Lange: Vice President Steven Mihelich: Vice President Andy Dogan, Principal Andrew Caputo, Associate Principal NUMBER OF EMPLOYEES: 37 EMPLOYEES BY DISCIPLINE: Architects: 23 Technical Staff: 3 Marketing / Administrative: 5 HR / Accounting: 2 Interior Design: 2 IT: 1 Cost Estimator: 1 SOCIAL MEDIA: /williams_architects_aquatics /williams.architects.aquatics /williams-architects-aquatics /williams_arch /williams architects | aquatics www.williams-architects.com {This page intentionally left blank} Team Experience 12The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MARC ROHDE Project Manager RYAN SEMORE Operations and Maintenance Planner FINANCIAL RESOURCE MARK BUSHHOUSE Principal-in-Charge RON HILTON Maintenance Facility Specialist Although the Williams Collaborative performs services in-house, we retain specialized consultants and engineers to assist as needed on our projects. For the Marshall Aquatic Facility, we have selected the following team members to provide the required scope of services. Organizational Chart OPTIONAL SERVICE PROVIDER 13The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities PROJECT EXPERIENCE • Arlington Heights, Village of – Fire Department Headquarters Master Plan • Barrington, Village of – Police, Fire, and Village Hall Facilities • Barrington Countryside Fire Protection District – Fire Station • Bartlett, Village of – Police Facility Planning Study; New Police Station • Beacon, NY – Facilities Study • Bedford Park, Village of – Fire Station No. 3 • Burr Ridge, Village of – Police Facility • Carol Stream Fire Protection District – Fire Station No. 2 Planning Study • Carol Stream, Village of – Municipal Village Hall & Police Master Plan; Addition / Expansion to Village Hall & Police • Carpentersville, Village of – Multi-Department Master Plan, New Public Works Facility • Centerville, City of – Washington Park District - Maintenance Facility • Clarendon Hills, Village of – Public Works Facility Renovation • Deerfield, City of – City Hall Renovation and Addition • DeKalb, City of – Police Master Plan • Downers Grove, Village of – Fire Headquarters Facility, Police & Village Hall Planning • Geneva, City of – City Hall Master Plan • Glen Ellyn, Village of – Public Works and Village Hall Remodeling • Glencoe, Village of – Municipal Center - Police Department Renovation • Glendale Heights, Village of – New Senior Center; Village Hall and Police Master Plan • Glenview, Village of – Fire Station No. 6 and No. 8, Village Hall & Police Addition / Renovation • Highland, City of – Police, EMS & Fire Facility • Highland Park, City of – Fire Dept. Headquarters Facility • Hoffman Estates, Village of – Police Facility Master Plan • Huntley Fire Protection District – Fire Station No. 2; Headquarters Facility Master Plan • Itasca Fire Protection District – Headquarters Facility Master Plan • Lake County – Sheriff’s Main Evidence Processing & Storage Facility, Light Duty HVAC Improvements • Lake County Forest Preserve District - Police & Operations Center, Existing Facilities Review • Lisle, Village of – Village Hall and Police Facilities • Montgomery, Village of - Public Works Planning Study; New Public Works Facility • Morton Grove, Village of – Police and Village Hall Planning Study • Mount Prospect, Village of – Fire Station No.13 • Mundelein, Village of – Police Facility Design Review • Naperville Park District - Knoch Park Central Maintenance Facility • North Aurora, Village of – Village Hall and Police Master Plan • New Port Richey, FL - Public Works Fleet Warehouse & Storage Improvements • Newburgh, NY – Facilities Master Plan • Oakbrook Terrace, City of – City Hall and Police Station • Oak Brook, Village of – Police Detention Zone Remodeling, Village Hall and Police Master Plan • Palatine, Village of – Fire Station No. 81 • Palos Heights, City of - City Hall Plan & Design • Portage, MI, City of – New Fire Station No. 2 • Poughkeepsie, NY, Town of – Municipal Feasibility Study • Richton Park, Village of – Police, Fire, Village Administrative & Recreation Master Plan • River Grove Public Library – Library Pre-Referendum Services • Riverside, Village of – Municipal Facilities Assessment; P&R Building • Riverwoods, Village of – Lincolnshire/Riverwoods Fire Protection District Fire Station • Rolling Meadows, City of – Village Hall and Police Master Plan • Sandwich, City of – Police Facility • Schaumburg, Village of – Fire Stations No. 1, 2 and 3; EPW Facility Storage Assessment; Renaissance Parking Facility • Skokie, Village of – Fire Stations No. 16, 17 & 18; Police Department Maintenance Facility • Skokie Park District – Historic Fire Station Renovation; Maintenance Facility • Struthers, OH - New Fire Station • Sugar Grove, Village of – New Police Facility & Village Hall and Municipal Master Plan • Summit, Village of – Police Facility Master Plan • Tinley Park, Village of – Fire Stations No. 2 & 3 Master Plan • West Chicago, City of – Municipal Facilities Master Plan & Police Station • Wheaton, City of – City Hall Addition/Remodeling & Fire Department Headquarters • Wheeling, Village of – Fire Station No. 24; Police Department Planning and Design • Willowbrook, Village of – Public Works, Police, Village Hall & Community Building • Willow Springs, Village of – Public Safety Facility • Winfield, Village of - Municipal Center • Wood Dale, Village of - Fire Station No. 69 Repairs & Maintenance Improvements • Wood Dale, Village of – Public Works Facility • Woodridge, Village of – Municipal Police & Public Works Facilities Master Plan • Yorkville, United City of – City Hall and Police Master Plan Mark joined Williams Architects in March 1987 and is a licensed Architect in several states. While leading the firm as President, he also oversees our interiors and municipal practices. He has full project architectural responsibilities with a focus on master planning. Mark has demonstrated project leadership, planning expertise and effective cost control which will allow our team to create a realistic, cost conscious solution for your facilities. MARK S. BUSHHOUSE, AIA, LEED® AP, NCARB Principal-in-Charge / Managing Principal EDUCATION: University of Illinois, Chicago Bachelor of Architecture, 1982 LICENSED ARCHITECT: FL, IA, IL, KS, MI, MO, NY, OH, WI INDUSTRY EXPERIENCE: 39 Years MEMBERSHIPS / AFFILIATIONS: AIA Northeast Chapter Member National Council of Architectural Registration Boards LEED®Accredited Professional American Public Works Association Member International Association of Chiefs of Police Member IL Fire Chiefs Association Member 14The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities WILLIAMS ARCHITECTS PROJECT EXPERIENCE • Lake County - Lakewood Forest Preserve Net Zero Maintenance Facility • Montgomery, Village of - Planning Study and New Public Works Facility • New Port Richey, FL - New Fleet Maintenance Building • Struthers, OH - New Fire Station • Wood Dale, City of - Public Works Facility Additions and Renovations PROJECT EXPERIENCE WITH PREVIOUS FIRMS • Addison, Village of - Space Needs Analysis for the Public Works Facility, New Public Works Facility • Algonquin, Village of - Space Needs Analysis for the Public Works Facility, New Public Works Facility • Arlington Heights, Village of - New Police Station • Arlington Heights, Village of - Space Needs Analysis and Master Plan for the Public Works Facility, Additions and Renovations to the Public Works Facility • Barrington, Village of - Space Needs Analysis and Feasibility Study for the Public Works Facility • Burr Ridge, Village of - Space Needs Analysis and Feasibility Study for the Public Works Facility • Berwyn, City of - New Police Station • Cary, IN - New Public Works Facility • College of DuPage - Space Needs Analysis for the Campus Maintenance Center, New Campus Maintenance Center • Elmhurst, City of - Space Needs Analysis for the Public Works Facility, New Public Works Facility • Huntley, Village of - New Police Station and Village Hall • Joliet Junior College - Space Needs Analysis for the Facility Services Building, New Facility Services Building • Lisle, Village of - Space Needs Analysis and Feasibility Study for the Public Works Facility • North Aurora, Village of - Space Needs Analysis and Feasibility Study for the Public Works Facility • Riverside, Village of - Space Needs Analysis for the Public Works Facility, New Public Works Facility • Round Lake, Village of - Study of Existing Detention Facility • Wilmette, Village of - Space Needs and Master Plan for the Public Works Facility, Additions and Renovations to the Public Works Facility Marc is an experienced Senior Project Manager with a demonstrated history of leading a variety of successful projects. He is actively involved with all phases of the architectural design process, from programming and space needs analyses, to conceptual and schematic design, design development, construction documents and construction administration. He has expertise in a variety of project types, including public works & vehicle maintenance, public safety, government centers, recreation, aquatic and transportation facilities. He has the ability to lead complex projects with a variety of stakeholders but is not averse to getting into the details of a specific project. MARC C. ROHDE, AIA, LEED® AP Project Manager EDUCATION: B.S. Architectural Studies – University of Illinois at Urbana-Champaign 1988, Master of Architecture – University of Illinois at Urbana-Champaign – 1990 LICENSED ARCHITECT: IL INDUSTRY EXPERIENCE: 31 Years MEMBERSHIPS / AFFILIATIONS: LEED®Accredited Professional 15The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP RON HILTON, LEEP AP BD+C Maintenance Facility Specialist Ron leads the maintenance facility practice for the firm. In this capacity, he oversees and directs various design and study efforts related to maintenance operations. He has also served as project manager for projects encompassing maintenance management studies, maintenance productivity studies, maintenance audits and information reporting systems, facility master planning, site selection, and equipment analysis. His extensive experience covers the design and planning of facilities for municipalities, transit systems, school districts, utilities, and private concerns. Ron has been responsible for the master planning, design, and construction of more than 200 Municipal operations and maintenance facilities throughout the U.S. In addition, he has assisted several agencies in the development, review, and improvement of maintenance operations through in‐depth maintenance operations analyses and fleet studies. His in‐depth knowledge of maintenance shop equipment has been utilized in each of the above projects to address the functional requirements of the operation but also the LEED aspects of the projects. RELEVANT RECENT PROJECT EXPERIENCE • Dakota County, MN – Empire Campus Expansion and Renovation • Kansas City Water, Kansas City, MO • City of Suffolk, VA Public Utilities Operations and Maintenance Facility • SHA Cambridge Yard • SHA Keyser’s Ridge Yard • City of Richland, Texas Public Services Department Yard • Village of Carpentersville, IL Public Works Facility • City of Albert Lea, MN Public Works Facility • Minnesota Department of Transportation, Rochester Depot • Sherburne County Public Works, Becker, MN • Ramsey County Public Works, Arden Hills, MN • Illinois Department of Transportation, Chicago, IL • Fairfax County Department of Vehicle Services, Fairfax, VA Fleet Maintenance Facility • City of Baltimore Central Fleet Maintenance Facility • Urbana Park District, Urbana, IL Maintenance and Operations Complex Ron Hilton has spent forty years working with Municipalities in the design of maintenance and operations facilities. His approach to design has been focused on providing solutions to functional issues. That approach has resulted in successful resolution of problems such as elimination of waste streams from facilities to integration of solar collectors for on‐site generation of power. His experience in operations and maintenance, combined with an Architectural degree, and his LEED accreditation provide a unique set of problem solving skills for the Public Works industry. This combination of skills provides the design team with the ability to speak, understand, and communicate in maintenance and Project Role: Operations and Maintenance Planner/Equipment Design Education: BED – Texas A&M University - 1976 Med – Texas A&M University - 1978. Registration/Certification: LEED AP BD+C Office: Houston, Texas Years of Experience: 40 16The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Maintenance Facility Consultants A division of Whitman, Requardt & Associates, LLP Ryan Seymore Operations and Maintenance Planner Mr. Seymore has nearly 20 years of experience in architectural design and project management. His primary focus has been vehicle maintenance and support facilities as well as on-call project management and expedited delivery for various state agencies. As a project manager, Mr. Seymore has been closely involved with every phase of project progression, from concept planning through construction administration. In his role as equipment planner he will use his insight of planning and construction to identify appropriate equipment and ensure that the engineering related to these systems is properly executed and coordinated. RELEVANT RECENT PROJECT EXPERIENCE • (2014) Newington DVS Maintenance Facility, Newington VA - o Project has been awarded the APWA Project of the Year Chapter Award and the Fairfax County DPWES 2013 Award of Excellence for Building Design and Construction. • (2010) Consolidated Maintenance Facility, DDC/DDSP New Cumberland, PA • (2018) Nottingham Yard Facility, Cecil County DPW • (2012) Department of Vehicular Services Maintenance Facilities, Fairfax County, VA • (2017) Annapolis Maintenance Facility Master Plan, State Highway Administration (SHA) • (2017) Keysers Ridge Highway Maintenance Facility • (2017) Cambridge Maintenance Facility Project Role: Operations and Maintenance Planner/Equipment Design Education: BA – Architecture – Catholic University of America 1999 Office: Baltimore, Maryland Years of Experience: 19 Ryan Seymore joined the Maintenance Facility Consultants division of WRA five years ago. His addition to the staff has added another level of architectural planning expertise to the group. His work over the last five years has brought him strong recognition with several state agencies throughout the Mid-Atlantic region. MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP RON HILTON, LEEP AP BD+C Maintenance Facility Specialist Ron leads the maintenance facility practice for the firm. In this capacity, he oversees and directs various design and study efforts related to maintenance operations. He has also served as project manager for projects encompassing maintenance management studies, maintenance productivity studies, maintenance audits and information reporting systems, facility master planning, site selection, and equipment analysis. His extensive experience covers the design and planning of facilities for municipalities, transit systems, school districts, utilities, and private concerns. Ron has been responsible for the master planning, design, and construction of more than 200 Municipal operations and maintenance facilities throughout the U.S. In addition, he has assisted several agencies in the development, review, and improvement of maintenance operations through in‐depth maintenance operations analyses and fleet studies. His in‐depth knowledge of maintenance shop equipment has been utilized in each of the above projects to address the functional requirements of the operation but also the LEED aspects of the projects. RELEVANT RECENT PROJECT EXPERIENCE • Dakota County, MN – Empire Campus Expansion and Renovation • Kansas City Water, Kansas City, MO • City of Suffolk, VA Public Utilities Operations and Maintenance Facility • SHA Cambridge Yard • SHA Keyser’s Ridge Yard • City of Richland, Texas Public Services Department Yard • Village of Carpentersville, IL Public Works Facility • City of Albert Lea, MN Public Works Facility • Minnesota Department of Transportation, Rochester Depot • Sherburne County Public Works, Becker, MN • Ramsey County Public Works, Arden Hills, MN • Illinois Department of Transportation, Chicago, IL • Fairfax County Department of Vehicle Services, Fairfax, VA Fleet Maintenance Facility • City of Baltimore Central Fleet Maintenance Facility • Urbana Park District, Urbana, IL Maintenance and Operations Complex Ron Hilton has spent forty years working with Municipalities in the design of maintenance and operations facilities. His approach to design has been focused on providing solutions to functional issues. That approach has resulted in successful resolution of problems such as elimination of waste streams from facilities to integration of solar collectors for on‐site generation of power. His experience in operations and maintenance, combined with an Architectural degree, and his LEED accreditation provide a unique set of problem solving skills for the Public Works industry. This combination of skills provides the design team with the ability to speak, understand, and communicate in maintenance and Project Role: Operations and Maintenance Planner/Equipment Design Education: BED – Texas A&M University - 1976 Med – Texas A&M University - 1978. Registration/Certification: LEED AP BD+C Office: Houston, Texas Years of Experience: 40 17The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Optional Value-Added Services Stifel’s Public Finance Professionals Specialize In Raising Capital To Build And Maintain Essential Infrastruc- ture In The Communities They Serve. From Some Of The Nation’s Largest States, Cities, And Counties To Rural School Districts And Small Towns And Nearly Everything In Between, Our Municipal Banking And Underwrit- ing Groups Work With Issuers To Develop And Implement Financing Strategies That Allow Them To Operate And Optimize The Important Work They Do. Stifel Financial Corp. Contact: Tom Reedy / Project Manager / (312) 273-0090 We have teamed with Stifel Financial Corporation (formerly George K Baum) to offer the City an added optional professional financial planning service. Stifel has the knowledge and experience to assist the City with reviewing its financial information, bonding capabilities, etc. and formulating a financial plan to fund this and/or any other capital project the City may need. They are currently providing these and other similar services for numerous Chicago area communities and across the county. {This page intentionally left blank} 19The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Firm Experience 20The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities The combined experience of each member of the Williams Team represents service to many municipalities locally as well as nationally. Our Team’s municipal experience is extensive and boasts a track record that consists of highly successful projects. The following list represents our municipal design experience. CITY OF ANKENY, IA • Police & Fire / EMS Needs Assessment, Site Review & Master Plan (in assoc. with McClaren Wilson. & Lawrie) CITY OF ANN ARBOR, MI • Fire Station No. 1 Master Planning VILLAGE OF BARRINGTON, IL • Combined Fire / EMS Station and Police Dept. Public Safety Facility • New Village Hall Facility BARRINGTON COUNTRYSIDE FIRE PROTECTION DISTRICT, IL • New Barrington Hills Fire / EMS Station VILLAGE OF BARTLETT, IL • Police Department Facility Study • New Police Facility VILLAGE OF BEDFORD PARK, IL • Two New Fire / EMS Substations VILLAGE OF BURR RIDGE, IL • Master Plan & New Police Facility VILLAGE OF CAROL STREAM, IL • Village Hall & Police Needs Assessment and Planning • Municipal Facilities Master Plan • Police and Village Hall Addition / Remodeling CAROL STREAM FIRE PROTECTION DISTRICT, IL • Fire Protection District Station 29 Facility Planning VILLAGE OF CARPENTERSVILLE, IL • Municipal Facilities Master Plan Public Works, Police & Village Hall • Public Works Facility CENTERVILLE-WASHINGTON, OH • Maintenance Facility VILLAGE OF DEER PARK, IL • Village Hall Planning Study VILLAGE OF DEERFIELD, IL • Renovation/addition to Village Hall CITY OF DEKALB, IL • Police Facility Feasibility and Master Plan CITY OF DELEVAN, WI • Village Hall & Police Station Renovation VILLAGE OF DOWNERS GROVE, IL • New Fire / EMS Headquarters • Police and Village Hall Planning & Design DUPAGE COUNTY, IL • On-Call Architectural Services ELK GROVE PARK DISTRICT, IL • New Maintenance Facility CITY OF GENESEO, IL • City Hall & Police Needs Assessment & Master Plan VILLAGE OF GLENCOE, IL • Municipal Center Police Renovation VILLAGE OF GLENDALE HEIGHTS, IL • Municipal and Police Facilities Master Plan • New Senior Center VILLAGE OF GLENVIEW, IL • New Fire Station No. 6, and No. 8 • Village Hall Relocation and Police Renovation CITY OF HIGHLAND, IL • New Police / Fire / EMS Facility Oakbrook Terrace Police Station Downers Grove Fire Station Municipal Client & Project List 21The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities VILLAGE OF HIGHLAND PARK, IL • New Fire / EMS Headquarters • Fire Station No. 32 VILLAGE OF HOFFMAN ESTATES, IL • Police Needs Assessment and Master Plan HUNTLEY FIRE PROTECTION DISTRICT, IL • New Fire Station No. 4 • New Headquarter Facility ITASCA FIRE PROTECTION DISTRICT, ITASCA, IL • Headquarters Station Planning KANE COUNTY FOREST PRESERVE DISTRICT, IL • Natural Resources Maintenance Facility LAKE COUNTY, IL • Sheriff Evidence Central Facility • Master Planning Sheriff Facilities LAKE COUNTY FOREST PRESERVE DISTRICT, IL • Net Zero Maintenance Facility • Police and Operations Facility • Storage Facility • Existing Facilities Review VILLAGE OF LISLE, IL • Village Hal • New Police Facility MCHENRY COUNTY, IL • Police Evidence Facilities MORGAN COUNTY, IN • EMS Stations Study VILLAGE OF MORTON, IL • New Police Facility (in association with Keach Architects) VILLAGE OF MORTON GROVE, IL • Police / Municipal Facilities Feasibility Study VILLAGE OF MOUNT PROSPECT, IL • New Fire Station #13 NAPERVILLE PARK DISTRICT • North Maintenance Facility Improvements CITY OF NEW PORT RICHEY, FL • Public Works Fleet Warehouse and Storage Facilities • Fire Station No. 1 On-Call Services VILLAGE OF NORTH AURORA, IL • Village Hall & Police Needs Assessment • Site Review Study for Village Hall and Police VILLAGE OF OAK BROOK, IL • Police Facility and City Hall Master Plan • Lock-up Zone Renovation & Addition CITY OF OAKBROOK TERRACE, IL • New Police Facility VILLAGE OF PALATINE, IL • Fire / EMS Station CITY OF PORTAGE, MI • Fire Station No. 2 TOWN OF POUGHKEEPSIE, NY • Municipal Facilities Consolidation VILLAGE OF RICHTON PARK, IL • Municipal Needs Assessment & Master Plan, Village Hall Police, Fire / EMS and Recreation VILLAGE OF RIVERSIDE, IL • Facility Assessments - Historic Preservation VILLAGE OF RIVERWOODS, IL • Fire / EMS Station Master Plan/Needs Assessment • New Fire / EMS Station • Police Master Plan CITY OF SANDWICH, IL • New Police Facility Willowbrook Village Hall Carpentersville Public Works / Maintenance Facility 22The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities VILLAGE OF SCHAUMBURG, IL • Master Plan • Fire / EMS Stations 1, 2, 3 VILLAGE OF SKOKIE FIRE DEPARTMENT, IL • Master Plan/Full Services • New Fire / EMS Station No. 17 • Addition / Renovation to Fire Stations No. 16 and 18 CITY OF STRUTHERS, OH • New Fire Station VILLAGE OF SUGAR GROVE, IL • Village Hall, Police & Public Works Master Plan Staffing, Site Needs, Site Review & Planning, (New police station in association with Cordogan Clark & McClaren Wilson & Lawrie) • Police Facility - Complete through C-Docs - currently on hold VILLAGE OF SUMMIT, IL • New Police Facility - Feasibility Study Addition and Renovation to Stations No. 16 and 18 VILLAGE OF TINLEY PARK. IL • Master Plan - Fire Stations No. 2 and 3 VERNON HILLS PARK DISTRICT • ADA Audit & Transition Plan Update Services CITY OF WEST CHICAGO, IL • Municipal Master Plan, City Hall, Police and Water Department • New Police Facility CITY OF WHEATON, IL • City Hall and Fire / EMS Station Master Plan • New Fire / EMS Department Headquarters • City Hall Addition/Renovation VILLAGE OF WHEELING, IL • Fire / EMS Needs Assessment • Fire / EMS Station No. 24 • Police Facility Planning and Design VILLAGE OF WILLOW SPRINGS, IL • New Police and Enlarged & Renovated Fire / EMS Facilities VILLAGE OF WILLOWBROOK, IL • Municipal Needs & Assessment Master Plan • Public Works, Police, Village Hall & Recreation • Village Hall Remodeling • Police Facility Renovation VILLAGE OF WINFIELD, IL • Municipal Project Master Planning VILLAGE OF WOODRIDGE, IL • Police & Public Works Needs & Assessment Master Plan CITY OF WOOD DALE, IL • Public Works Feasibility Study • Fire Station No. 69 Improvements CITY OF YORKVILLE, IL • City Hall & Police Near Term Planning • City Hall & Police Renovation Mount Prospect Fire Station No. 13 Carol Stream Village Hall & Police Station 23The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MONTGOMERY, ILLINOIS NEW PUBLIC WORKS FACILITY Client: Village of Montgomery 200 N. River Street Montgomery, IL 60538 Mark Wolf Director of Public Works 630.896.9241 X 9043 mwolf@ci.montgomery.il.us Project Size: 73,900 SF Facility Estimated Completion Date: September 2022 Completion Date: TBD Estimated Project Cost: $15,000,000 Project Cost: TBD Role: Prime Architect Relevant Features: • Administration Spaces • Locker Room • Multi-Purpose Room • Wellness Center • Crew Shop Areas • Fleet Maintenance • Heated Vehicle Storage • Wash Bay • Outdoor Dining Area • Material Storage Bins Williams Architects was commissioned by the Village of Montgomery to lead a Planning Study for a new Public Works Facility on an existing site owned by the Village. This study determined that the new building would be maximized for operations, built for today but planned for expansion, include outstanding staff amenities, and house their entire fleet under roof within a heated storage garage. The resulting Conceptual Design plan created a building that will total 73,900 s.f. , including 65,000 s.f. at the first level and 8,900 s.f. of mezzanine space. The building was planned to be constructed in two or more phases to allow the building to grow with the needs of the Village. Upon completion of the first phase, the Village again engaged Williams Architects to provide complete design and construction administration services for the facility. The budget developed during the previous phase, and the resulting design is going to allow the Village to complete the entire building at once. This will allow the building to be constructed at the lowest possible cost while serving the Village for the next 50 years. The new facility will include administration spaces, a locker room with private individual changing and shower areas, a multi-purpose room, wellness center, crew shop areas, fleet maintenance, heated vehicle storage and a wash bay. Exterior spaces include material storage bins, outdoor dining area for staff, extensive landscaping and connectivity to the existing site to the north. Similar Project Experience 24The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities NEW PORT RICHEY, FLORIDA NEW PUBLIC WORKS FLEET MAINTENANCE & WAREHOUSE FACILITY Client: City of New Port Richey 6132 Pine Hill Road New Port Richey, FL 34668 Robert Rivera Director of Public Works 727.841.4536 riverar@cityofnewportrichey.org Williams Architects is designing a new Fleet Maintenance and Warehouse Storage Facility for the City of New Port Richey, FL Public Works Department. The existing facility is a simple, pre-engineered metal building that has been in operation on the site since the 1970s, and was long due for a replacement. The first phase of the project was Pre-Design, in which the building program was developed, along with the Conceptual Design and Floor Plans, as well as a cost estimate for the project. The original idea was to build a new Fleet Maintenance Building on the site and then renovate the existing facility into vehicle and equipment storage. The Space Needs identified a need for 16,900 s.f. of new construction. During the Conceptual Design phase, two options were identified: build a new 10,000 s.f. facility to the east of the existing facility and renovate the existing facility, or; build a new 16,900 s.f. facility that houses all needed spaces and then demolish the existing building. This option alleviated the issues with renovating an old building, not built to current hurricane resistance standards, and was selected by the City as the preferred option to move forward with. The new building will include staff spaces, maintenance bays, indoor vehicle storage, and warehouse storage, as well as exterior material storage bins and improving the overall site to provide a more organized layout. Project Size: 16,200 SF Estimated Completion Date: Spring 2022 Completion Date: TBD Estimated Project Cost: $2,627,000 Project Cost: TBD Role: Prime Architect Relevant Features: • Staff Spaces • Maintenance Bays • Indoor Vehicle Storage • Warehouse Storage • Exterior Material Storage Bins 25The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities WOOD DALE, ILLINOIS PUBLIC WORKS FACILITY EXPANSION & IMPROVEMENTS Client: City of Wood Dale 404 N. Wood Dale Road Wood Dale, IL 60191 Alan Lange Director of Public Works 630.787.3761 alange@wooddale.com Project Size: 32,500 SF Addition 43,400 SF Renovation Estimated Completion Date: Spring 2023 Completion Date: TBD Estimated Project Cost: $13,000,000 Project Cost: TBD Role: Prime Architect Relevant Features: • Administration Spaces • Locker Room - Pri- vate Changing and Shower Areas • Multi-Purpose Room • Crew Shop Areas • Fleet Maintenance • Heated Vehicle Storage • Wash Bay • Exterior Material Storage Bins • Outdoor Dining Area • Connectivity to East Building Williams Architects is currently leading a Planning and Conceptual Design study for renovations and additions to the existing City of Wood Dale Public Works Facility. The existing facility has been in operation by the City for 33 years. The City recently purchased a site immediately north of the existing Public Works facility, which contains a one-story office building and a significant site to the west. The purpose of the study was to determine the needs for the Public Works Department for the next 20 years and develop several options to provide the needed building and site amenities. This study determined that, if building new, a total of 75,900 s.f. would be required, including staff spaces, shops and storage areas, and garage space to house their entire fleet under one roof. With careful planning and adaptive reuse of the two existing buildings, the resulting project requires only 32,500 s.f. of new construction, with the remaining spaces created from renovations to the existing buildings. The preferred Conceptual Design plan is based on this methodology, and the project will be constructed in two phases to allow the staff to remain on-site while the renovations and the new building are built, and then move into those spaces while the existing building is renovated. The new facility will include administration spaces, a locker room with private individual changing and shower areas, a multi-purpose room, crew shop areas, fleet maintenance, heated vehicle storage and a wash bay. Exterior spaces include material storage bins, an outdoor dining area for staff, and connectivity to the building to the east. 26The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities WAUCONDA, IL LAKEWOOD FOREST PRESERVE NET ZERO MAINTENANCE FACILITY Client: Lake County Forest Preserve District 1899 West Winchester Road Libertyville, IL John Nelson, Director of Operations and Infrastructure (847) 968-3407 jenelson@lcfpd.org Project Size: 9,800 SF Completion Date: Summer 2021 Estimated Project Cost: TBD Project Cost: TBD Role: Prime Architect Williams Architects is providing architectural design services for a new 9,800 s.f. Grounds Maintenance Facility for the Lake County Forest Preserve District. The new facility, which will replace an old and outdated facility, is being designed as a Net Zero facility, wherein the building produces enough renewable energy to meet its own annual energy requirements. This new facility will support a current staff of eight with plans to support a future staff of sixteen, including seasonal help. The building is designed for operations that mainly occur out in the field, so staff spaces are minimal, but include a staff conference / lunch room, office and a mud room that leads directly to decontamination shower and toilet rooms, with open locker rooms for storage of personal items. The vehicle storage portion of the facility is divided into heated areas for trucks and certain items, and unheated areas for smaller pieces of equipment that do not need to be heated. This is done both as a cost savings measure, as well as a strategy to use less energy. The site accommodates visitor and staff parking, a fueling island, material storage and scrap bins, and refuse containers. Photovoltaic panels to generate electricity will be located either on the roof of the building or in a separate location at grade. Relevant Features: • Public Vestibule with Net Zero Education material • Public Toilet Room • Staff Conference / Lunch Room • Supervisor’s Office • Mud Room • Decontamination Toilet / Shower Rooms • Staff Locker Room • Heated Vehicle Parking Bays • Heated Vehicle Wash Bays (Dual Use as Park- ing Bays) • Heated Tool, Supply and General Storage Areas • Unheated Equipment Parking Bays • Unheated Equipment Storage 27The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities CARPENTERSVILLE, ILLINOIS CARPENTERSVILLE PUBLIC WORKS FACILITY Client: Village of Carpentersville 1200 W. Besinger Rd. Carpentersville, IL 60110 Kevin Gray / Assistant Director of Public Works kgray@vil.carpentersville.il.us 847-344-1973 Project Size: 85,000 SF Completion Date: November 2011 Estimated Project Cost: $11 Million Project Cost: $10.9 Million Role: Prime Architect The Village of Carpentersville engaged Williams Architects to provide design and construction administration services for the construction of their new Public Works facility. The initial needs study began in 2005 when Williams Architects worked with the Public Works Department to determine their current and future space needs. The drop in construction costs that occurred over the last few years motivated the Village to move forward with the planned facility. The 85,000 square-foot facility includes fleet maintenance, vehicle garage, shops, crew areas, administration, wash bay, storage yard, fitness room, and training room. The facility incorporates significant energy saving and environmentally sensitive design features. The facility opened in November 2011. The Public Works Department is responsible for the maintenance of the Village infrastructure such as streets, water and sewer lines, potable water and wastewater treatment, and performs various engineering and construction tasks. Relevant Features: • Maintenance Area • Vehicle Garage • Shops • Crew Areas • Wash Bay • Storage Yard • Fitness Room • Training Room 28The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities NAPERVILLE, ILLINOIS NAPERVILLE KNOCH PARK Client: Naperville Park District 320 West Jackson Street Naperville IL 60540 Ray McGury Executive Director 630-848-3500 rmcgury@napervilleparks.org Project Size: 24,946 SF Completion Date: August 2017 Estimated Project Cost: $7,082,255 Project Cost: $7,030,120 Role: Prime Architect Williams Architects was retained by the Naperville Park District to design the new Knoch Park Central Maintenance Facility. The facility includes; vehicle bays, repair shops, maintenance shops and, administrative space for the Naperville Park District police. Space in the facility is available for use by the public including a Meeting Room, Public Lobby, Vestibule with rest rooms and an Outdoor Picnic Patio. The new facility enables the Park District to take care of the ballfields, open space, trails, etc. more efficiently. Relevant Features: • Vehicle Bays • Repair Shop • Maintenance Shops • Administration Space for Police • Meeting Room • Public Library • Vestibule • Rest Rooms 29The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities LINDENHURST, ILLINOIS LAKE COUNTY FOREST PRESERVE DISTRICT OPERATIONS & PUBLIC SAFETY CENTER Client: Lake County Forest Preserve District 2000 N. Milwaukee Ave. Libertyville, IL 60048 Mike Tully Director of Operations & Public Safety 847-968-3415 mtully@lcfpd.org Project Size: 106,116 S.F. Completion Date: 2010 Estimated Project Cost: N/A Project Cost: $22.9 Million Role: Prime Architect Williams Architects provided architectural design services for a new, 106,116-square-foot operations and public safety facility for the Lake County Forest Preserve District. The new operations and public safety building (OPS) is centrally located to contain District operations functions, providing space for public reception, staff offices, specialty service shops, employee support facilities, mechanical/building utility spaces, fleet maintenance, storage, receiving and equipment staging. The OPS’s design incorporates green building concepts, and its site accommodates the parking, open-air storage, fueling station and storage bins. Relevant Features: • Public Reception Space • Staff Offices • Specialty Service Shops • Mechanical Building • Fleet Maintenance • Storage • Receiving and Equipment Storage 30The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Central Fleet Maintenance Facility – City of Baltimore Baltimore, Maryland The City of Baltimore sold the property which housed its central fleet maintenance operation to the National Aquarium. Heery International and Maintenance Facility Consultants, a division of WRA, were retained to design a new facility on a new parcel of land. The new facility houses fleet maintenance operations for the entire fleet of the City of Baltimore ranging from electric shuttles to solid waste packers. The facility services a fleet of around 5,400 vehicles and equipment. The new facility houses all operations required to maintain a fleet of this mix including the following. Administration offices Parts Storage Personnel/crew areas Body and paint bays and shops General repair bays Welding/fabrication bays and shops Inspection bays Vehicle make-ready bays Rebuild shops Gasoline, diesel and CNG fueling Construction Budget: $14,000,000 Project Size: 240,000 s.f. 31The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Ramsey County Public Works Facility and Sheriff’s Department Headquarters Arden Hills, Minnesota Design of a new complex including all Public Works operations including Road Maintenance, Signs, Signals, Construction, Environmental Services, Soils, Equipment Maintenance, Central Stores, and Facilities Maintenance Project Elements: The project includes the planning and design of a new County Public Works Complex for Ramsey County. The facility has approximately 230,000 s.f. under roof and is located on a 13 acre site. The facility elements include administration, shops, personnel spaces, equipment maintenance, central stores, and heated vehicle storage. The yard areas include a fueling station, an automated vehicle washer, granular material storage, green waste storage, stock pile areas for sweepings and millings, pipe storage, and a salt/sand enclosure for 20,000 tons of material. The Public Works facility was constructed as part of a campus type complex that will include an 112,000 s.f. Army National Guard Operational Maintenance Shop. Construction Budget: $36,000,000 Project Size: 230,000 s.f. MUNICIPAL – OPERATIONS CENTERS 32The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Dakota County Empire Campus Building Additions and Renovations Empire Township, MN The Dakota County Empire Campus houses the Transportation Division, Fleet Services, Parks and Recreation Police Department and their related vehicle and material storage. The County intends to consolidate some functions at the Empire Campus and move some other departments to the site. This requires expansion of the existing facilities, renovation of administration and staff areas and the addition of new buildings for chemical storage, brine production and additional vehicles and equipment. The renovation/expansion design included expansion of the fleet storage building, an addition to fleet services, conversion of a cold storage building into heated storage and the addition of three out buildings and material storage yards. The project elements include programming, conceptual design, construction documents and construction administration. MUNICIPAL – OPERATIONS CENTERS MUNICIPAL – OPERATIONS CENTERS 33The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Department of Public Works Master Plan Albert Lea, Minnesota The City of Albert Lea, Minnesota Public Works Department has outgrown its facilities and determined a need for evaluating alternatives to solve future projected needs. The Master Plan conducted included three major steps. • Programmatic Needs development: The current and projected needs of the department were established based on current operational activities and policies, projected growth in the City requiring growth in services and changes to level of services provided. • Site alternatives/operational efficiencies: The developed programmatic requirements were used to identify potential site locations, including the existing site. Sites were analyzed for cost of operation and the existing site was determined to be the most operationally cost effective site. • Master Plan for implementation of the programmatic requirements: A plan was developed for implementation of the programmatic requirements using a combination of existing facilities and new facilities. A phasing plan was developed to allow Public Works full operations while the construction was being completed. Phase 1 was designed and constructed in 2018. MUNICIPAL – OPERATIONS CENTERS 34The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Water Operations Complex Fountain, Colorado The City of Fountain Water Department is currently co-located with the City Streets Department in a repurposed elementary school. The Department has recently purchased a parcel of property to construct a stand-alone operations center designed specifically for water operations and maintenance. The Maintenance Facility Consultants division of WRA is part of a design team led by BWG Architects of Denver, Colorado. WRA is responsible for programming the facility, developing functional conceptual designs and selecting the equipment to be placed in the facility. In addition, WRA is responsible for coordination and QA related to the operations and maintenance aspects of the complex. During the conceptual design of the complex the City determined that it would like to add a temporary Fire Station to the site. The station would be used until a permanent station could be constructed in the future. The temporary station would then become part of the Water Operations function. The design team developed a concept that would provide independent functions in the beginning but functions that were easily convertible when the Fire Department left the site. Major elements of the complex include the following. • Water Department administration • Water Department crew areas • Water Shops including a lab and meter testing • Materials warehouse • Yard Storage • Temporary Fire Station MUNICIPAL – OPERATIONS CENTERS 35The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Minnesota Department of Transportation Rochester, Minnesota The Minnesota Department of Transportation completed a renovation and expansion of its District Six Maintenance and Operations complex in Rochester, MN. The first phase of the project included the design and construction of a new vehicle/equipment storage building, shops complex and fleet maintenance facility and related site components. The second phase of the facility included demolition of vacated structures and the renovation of the administration building. WRA provided planning and conceptual design for all aspects of the first phase. The first phase facility includes 122,000 square feet of maintenance, operations and vehicle storage space. Major components of the facility include shops and personnel areas for each of the District 6 Operations groups; vehicle and equipment maintenance, and vehicle and equipment storage. WRA also selected all equipment and storage systems provided in the facility and oversaw the installation of each item. MUNICIPAL – OPERATIONS 36The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities MAINTENANCE FACILITY CONSULTANTS A DIVISION OF WHITMAN, REQUARDT & ASSOCIATES, LLP Public Utilities Operations and Maintenance Facility Suffolk, Virginia Work Scope The City of Suffolk Public Utilities Department worked from several small and outdated facilities spread throughout the City. The Department purchased a property with an existing storage building for construction of a consolidated operation. The project work effort included planning and design of a new operations and maintenance facility. The completed facility incorporated renovation of the existing facility and construction of new facilities in order to meet the space and operational requirements of the Department. Project Elements The new complex includes several structures and operational features. A new facility houses administration and crew areas. The existing facility was renovated to house shops and warehouse operations. New structures were constructed for storing vehicles, equipment, and materials. The site also includes a fueling station and a truck wash. MUNICIPAL – OPERATIONS CENTERS 37The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Proposed Project Approach 38The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities PROJECT OUTCOME AND VISION The purpose of this project is to assess the current Public Works and Parks Maintenance facilities to determine if they are adequate to handle the current and future space needs requirements of each entity. As part of this process, we will determine if there are opportunities to utilize the existing facilities more efficiently. The result of this study will be to provide the City with the information needed to determine what improvements, if any, need to be made to the Public Works and Parks Maintenance facilities to meet the current and future needs. The project scope consists of three main components: 1. Space Needs Analysis. 2. Site Evaluations / Conceptual Sites & Building Layouts 3. Project Cost Estimate and Schedule Description. Our process will plan for growth of the City and therefore within the Public Works and Parks Maintenance departments over the next 20 years, which is anticipated to be the ultimate buildout of the City. Our Summary of Proposed Services are described as follows PHASE 1 - PRE-DESIGN SERVICES Project Understanding and Proposed Project Approach VILLAGE OF MONTGOMERY New Public Works Facility Phase 1 – Pre-Design Services Proposed Project Meeting Matrix 1 October 2020 Project No. 2020-022 Page 1 of 9 Date / Time / Place Event Attendees Agenda WA Tasks Owner Tasks Week of: 11 May 2020 Board Approval / Notice to Proceed • None • AIA Owner - Architect Agreement • Identify Project Team and Project Managers • Develop AIA Owner - Architect Agreement • Develop Draft Meeting Matrix • Develop formal contracts with consultant • Identify Owner Team Members Week of: 25 May 2020 Project Start- Up and Data Exchange • None • Project Team Directory • Planning Phase Meeting Matrix • VOM to Provide Requested Information • Provide List of Requested Information by VOM • Create WA Team Project Directory • Develop Draft Meeting Matrix • Develop formal contracts with consultant • Prepare for Kick-Off Meeting • Work with WA to Complete AIA Owner - Architect Agreement • Gather and Send WA all Available Requested Information • Provide VOM Contact Info Mon. 1 June 2020 Time: 9:00 a.m. Location: “Zoom” Meeting Meeting 1 Kick-Off • VOM • WA • WRA • EEI • Identify Project Team and Project Managers • Review and Establish Project Timeline • Review Project Methodology and Agree on Implementation Strategies • Review Planning, Design and Construction Schedule Goals • Identify Data to be Provided by the Village • Review Existing Facilities, Functions, Staffing, Vehicles and Equipment • Review Planning Phase Meeting Matrix • Discuss Potential Facility Tours (Covid-19 allowing) • Discuss Preferred Project • Create Meeting Agenda • Create Project Team Directory • Draft Milestone Schedule • Draft Meeting Matrix • Prepare List of Data Needed from VOM • Confirm Project Budget • Propose Facilities to Tour (Covid-19 permitting) • Organize Owner Team • Confirm Project Timeline • Develop VOM Project Goals • Provide Project Budget • Potential Facilities to Tour • Develop the Approval Process for the Project • Provide Current Public Works Org Chart • Provide List of Current Vehicles and Equipment and Their Sizes • Provide Existing Facility Drawings • Provide Other Data Requested by WA TASK 1 – PROJECT OVERVIEW / KICK-OFF MEETING • Review the work plan with the Senior Staff. • Attend a Project kick-off meeting. • Identify Project Team and Project Managers. • Review and establish project timeline. • Review project methodology contained in the scope of services herein. • Create a Project Meeting Matrix that outlines all steps and meet- ings for the project. • Identify data / documentation (data collection) to be provided by Owner. • Review existing Public Works and Parks Maintenance facilities, functions, staffing and equipment to understand services provided and space needs. • Review existing building operations to understand operational needs. • Review 2005 Municipal Facilities Master Plan. • Review 2017 Facilities Condition Assessment TASK 2 - OPERATIONS OBSERVATION AND ASSESSMENT OF FACILITIES • Review existing facilities’ operations to understand operational needs. • Meet on site first thing in the morning to see how the staff operates. • Tour the current facilities to gain a clear understanding of the current facilities’ spaces. • Gain understanding of the work that each department does and how they function. 39The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Public Works Staffing Projections Phased Project Approach Village of Montgomery New Public Works Facility Project #:2020-022 Phase 1 Phase 2 Phase 3 Administration Name 2020 Actual 2020 Need 2035 2050 Director of Public Works Mark Wolf 1 1 1 1 Assistant Director of Public Works - 1 Administrative Assistant Renee Mason 1 1 1 1 Office Clerk 1 1 1 GIS Coordinator 1 1 1 Administration Subtotals 2 4 4 5 Streets Name 2020 Actual 2020 Need 2035 2050 Street Superintendent Shawn Murphy 1 1 1 1 Lead Arborist Ed Pfaff 1 1 Maintenance Worker II (Foreman)Joe Munder 1 1 1 1 Maintenance Worker I Owen Thomas 1 1 1 1 Maintenance Worker I Eric Brown 1 1 1 1 Maintenance Worker I John Erb 1 1 1 1 Maintenance Worker I Kevin Brzoska 1 1 1 1 Maintenance Worker I Bryan Bower 1 1 1 1 Maintenance Worker I Aaron Miller 1 1 1 Maintenance Worker I - 1 1 Maintenance Worker I - 1 Maintenance Worker I - 1 Maintenance Worker I - 1 Maintenance Worker I - 1 Forestry Worker -1 Forestry Worker -1 Streets Subtotals 9 10 9 13 Fleet Name 2020 Actual 2020 Need 2035 2050 Fleet Supervisor Pat Willis 1 1 1 1 Fleet Mechanic Sam Bartalone 1 1 1 1 Fleet Mechanic - 1 1 Fleet Mechanic - 1 1 - Fleet Subtotals 2 2 4 4 10-Mar-2021 Page 1 of 2 Building Maintenance Name 2020 Actual 2020 Need 2035 2050 Building Maintenance Supervisor Tyler Thomas 1 1 1 1 Building Maintenance Worker - 1 1 1 Building Maintenance Worker - 1 1 Building Maintenance Worker - 1 1 Building Maintenance Worker - 1 Building Maintenance Subtotals 1 2 4 5 Water & Sewer Name 2020 Actual 2020 Need 2035 2050 Water & Sewer Superintendent --1 1 1 Water Treatment Lead Operator Bryan Pittman 1 1 1 1 Water Treatment Plant Operator Jason Carey 1 1 1 1 Water Treatment Plant Operator Josh Davis 1 1 1 1 Water Treatment Plant Operator - 1 1 Water Treatment Plant Operator 1 Maintenance Worker I Andrew Jackson 1 1 Utility Foreman - 1 Maintenance Worker - 1 Maintenance Worker - 1 Maintenance Worker - 1 Maintenance Worker - 1 Utility Field Foreman - 1 1 Field Operator - 1 1 Field Operator - 1 1 Field Operator - 1 1 Field Operator - 1 1 Field Operator (Customer Service)- 1 1 Field Operator - 1 1 Field Operator - 1 1 Field Operator - 1 1 Field Operator - 1 Field Operator - 1 Field Operator - 1 Water & Sewer Subtotals 4 10 14 18 Forestry Name 2020 Actual 2020 Need 2035 2050 Forestry Supervisor -1 1 Lead Arborist -1 1 Forestry Worker - 1 1 Forestry Worker - 1 1 Forestry Worker - 1 1 Forestry Worker - 1 Forestry Worker - 1 - Forestry Subtotals 0 0 5 7 Phase 1 Phase 2 Phase 3 Public Works Staff Totals 18 28 40 52 Page 2 of 2 TASK 3 – STAFFING PROJECTIONS • Review the history, current and future growth of the City’s size, miles of streets, utilities, land area, functions, etc. • Compare City of Yorkville population and public works staff with similar communities. • Determine current, 10 and 20-year projected staffing needs. • Plan for ultimate staff size at 20-year maximum buildout. • City staff to provide the current staffing, vehicles and equipment utilized by Public Works. TASK 4 - VEHICLE AND EQUIPMENT PROGRAM • Work with the City to create a list of all proposed and future vehicles and major equipment. • Create a Vehicle and Equipment Program documenting vehicles, sizes, parking locations (interior or exterior), parking and circulation square footage requirements. • This document serves to determine the space that will be needed in the Building Space Program (next task). • Chart to indicate current and future vehicles and equipment. TASK 5 - SIMILAR FACILITY TOURS • Full day to tour three (3) similar facilities. • Opportunity for Yorkville staff to talk with other facility users and learn the pros and cons of their facility. • Seeing other facilities will spark ideas about Yorkville’s facility needs CURRENT FLEET SPREADSHEET New Public Works Facility Village of Montgomery Project #2020-022 Unit # Year Make Model Description Assigned To Length Width Height 45' x 14' 35' x 12' 26' x 10' 45' x 14' 35' x 12' 26' x 10' 45' x 14'35' x 12' 26' x 10' 45' x 14' 35' x 12' 26' x 10' 45' x 14' 35' x 12' 26' x 10' 227*2012 Ford F550 Medium duty truck 27 10 11 1 231*2013 International 7400 Heavy duty truck 32 10 10 1 242*2015 International 7400 Heavy duty truck 32 10 10 1 243*2015 GMC 2500HD 3/4 Ton Pick-up Pat 26 8 7 1 252*2015 GMC 2500HD 3/4 Ton Pick-up Jon 26 8 7 1 265*2016 Int. 7400 Heavy duty truck 35 10 11 1 266*2016 Int. 7400 Heavy duty truck 32 10 10 1 267*2016 Ford F550 Medium duty truck 25 10 8 1 268*2016 GMC 2500HD 3/4 Ton Pick-up Owen T 26 8 7 1 269*2016 GMC 2500HD 3/4 Ton Pick-up Josh D 26 8 7 1 273*2017 Peterbilt 348 Tandem dump truck 39 10 11 1 274 2017 GMC 1500 1/2 Ton Pick-up Kevin B 22 8 7 1 275 2017 Ford Transit Light duty van Tyler T 21 10 10 1 277*2017 GMC 2500HD 3/4 Ton Pick-up Jason 26 8 7 1 278*2017 GMC 3500HD 1 Ton Pick-up Eric B 26 8 7 1 279 2017 GMC 3500HD 1 Ton Pick-up Ed P 21 10 8 1 284 2008 Chevy 2500HD 3/4 Ton Pick-up Andy J 20 8 7 1 286 2008 Chevy 2500HD 3/4 Ton Pick-up Bryan B 20 8 7 1 281*2017 Peterbilt 348 Tandem dump truck 33 10 11 1 365 2016 SureTrac Trailer Trailer 22 9 6 1 363 2016 SureTrac Trailer Trailer 32 9 4 1 383 2008 Cronkite Trailer Trailer 30 7 3 1 364 2016 Interstate Trailer Trailer 22 9 9 1 3710 2017 Interstate Trailer Trailer 24 9 10 1 287*2018 Peterbilt 348 Tandem dump truck 33 10 11 1 288 2018 GMC 1500 1/2 Ton Pick-up Mark W 20 8 7 1 223 2012 Chevy Tahoe SUV Admin 18 8 6 1 280*2018 GMC 2500 1/2 Ton Pick-up Shawn M 28 9 7 1 289*2018 Peterbilt 348 Tandem dump truck 33 10 11 1 290 2019 Ford F550 Medium duty truck Bucket 30 10 12 1 291*2019 GMC 2500 1/2 Ton Pick-up Joe M 29 8 7 1 292*2019 GMC 2500 1/2 Ton Pick-up Brian P 29 8 7 1 2200*2020 GMC 2500 1/2 Ton Pick-up 28 9 7 1 1940613000000000Subtotal 8-Oct-20 Vehicles and Trailers Size Heated Garage Spaces Covered Parking Spaces Seasonal Storage (Summer) Seasonal Storage (Winter) Exterior Parking Spaces 40The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities TASK 7 - COST ESTIMATE - PROGRAMMING PHASE • Based on the program, develop an order of magnitude cost estimate for the project. • Cost estimate early on to provide a “ballpark” estimate of construction as well as total project costs. • If the estimate exceeds the City’s budget, we can go back to Task 6 and revise the program if necessary. FINAL ORDER OF MAGNITUDE COST ESTIMATE: PROGRAMMING PHASE Village of Montgomery New Public Works Facility Project #: 2020-022 Revised: 19-Oct-2020 AREA / SPACE DESCRIPTION SIZE UNIT LOW HIGH HIGH COST PART 1 - BASE BID PROJECT ESTIMATE I.BUILDING CONSTRUCTION A.Administration 100 Entry Vestibule 141 s.f. $160 $210 22,560$ 29,610$ 101 Waiting Area 86 s.f. $160 $210 13,760$ 18,060$ 102 Administrative Assistant Workstation 96 s.f. $160 $210 15,360$ 20,160$ 103 Office Clerk Workstation 96 s.f. $160 $210 15,360$ 20,160$ 104 Water Superintendent's Office 120 s.f. $160 $210 19,200$ 25,200$ 105 Street Superintendent's Office 120 s.f. $160 $210 19,200$ 25,200$ 106 Public Works Director's Office 260 s.f. $160 $210 41,600$ 54,600$ 107 Future Office 200 s.f. $160 $210 32,000$ 42,000$ 108 Future Office 200 s.f. $160 $210 32,000$ 42,000$ 109 Conference Room 280 s.f. $160 $210 44,800$ 58,800$ 110 Plan / Work / Copy Area 249 s.f. $160 $210 39,840$ 52,290$ 111 File / General Storage Room 254 s.f. $160 $210 40,640$ 53,340$ 112 Coffee Counter 20 s.f. $160 $285 3,200$ 5,700$ 113 I.T. / Server Room 70 s.f. $160 $210 11,200$ 14,700$ 114 Staff Toilet Room 70 s.f. $170 $285 11,900$ 19,950$ 115 Staff Toilet Room 70 s.f. $170 $285 11,900$ 19,950$ 116 Janitor Closet 50 s.f. $150 $210 7,500$ 10,500$ 117 Coat Closet 16 s.f. $150 $210 2,400$ 3,360$ - Grossing Factor (walls, etc.)902 s.f. $150 $210 135,300$ 189,420$ Administration Subtotals 3,300 s.f.$157 $214 519,720$ 705,000$ B.Common Areas 200 Public Unisex Toilet Room 64 s.f. $170 $300 10,880$ 19,200$ 201 Public Unisex Toilet Room 64 s.f. $170 $300 10,880$ 19,200$ 202 Lunch / Multi-Purpose Room 1,425 s.f. $170 $245 242,250$ 349,125$ 203 Electrical Service Room 160 s.f. $150 $200 24,000$ 32,000$ 204 Water Service Room 160 s.f. $150 $200 24,000$ 32,000$ 205 Locker Room 1,139 s.f. $160 $300 182,240$ 341,700$ 206 Mud Room 236 s.f. $170 $300 40,120$ 70,800$ 207 Shower / Toilet / Changing Room 100 s.f. $170 $300 17,000$ 30,000$ 208 Shower / Toilet / Changing Room 100 s.f. $170 $300 17,000$ 30,000$ 209 Mezzanine Mechanical / Storage 6,300 s.f. $75 $90 472,500$ 567,000$ 210 Mezzanine Access Elevator Shaft 52 s.f. $150 $200 7,800$ 10,400$ 211 Wellness Center 800 s.f. $150 $245 120,000$ 196,000$ 212 Wellness Toilet / Shower Room 100 s.f. $170 $300 17,000$ 30,000$ 213 Wellness Toilet / Shower Room 100 s.f. $170 $300 17,000$ 30,000$ - Grossing Factor (walls, etc.)1,300 s.f. $150 $245 195,000$ 318,500$ Common Areas Subtotals 12,100 s.f.$116 $172 1,397,670$ 2,075,925$ 3-Aug-2020 Page 1 of 6 C.Streets 300 Shop / Storage 868 s.f. $150 $200 130,200$ 173,600$ 301 Supervisor's Office 120 s.f. $150 $200 18,000$ 24,000$ 302 Paperwork Counter 113 s.f. $150 $200 16,950$ 22,600$ 303 Tool Storage Room 163 s.f. $150 $200 24,450$ 32,600$ 304 Storage Mezzanine 565 s.f. $75 $90 42,375$ 50,850$ 305 Sign Storage Room 100 s.f. $150 $200 15,000$ 20,000$ 306 Shower / Changing / Toilet Room 100 s.f. $150 $200 15,000$ 20,000$ - Grossing Factor (walls, etc.)271 s.f. $150 $200 40,650$ 54,200$ Streets Subtotals 2,300 s.f.$132 $173 302,625$ 397,850$ D.Fleet 400 Wash Bay 1,125 s.f. $150 $200 168,750$ 225,000$ 401 Wash Bay 1,125 s.f. $150 $200 168,750$ 225,000$ 402 Heavy Maintenance Bay 990 s.f. $150 $200 148,500$ 198,000$ 403 Heavy Maintenance Bay 990 s.f. $150 $200 148,500$ 198,000$ 404 Light Maintenance Bay 560 s.f. $150 $200 84,000$ 112,000$ 405 Supervisor's Office / Shop Manuals 230 s.f. $150 $200 34,500$ 46,000$ 406 Fluids Room 200 s.f. $150 $200 30,000$ 40,000$ 407 Shower / Changing / Toilet Room 120 s.f. $170 $300 20,400$ 36,000$ 408 Parts Storage 167 s.f. $150 $200 25,050$ 33,400$ 409 Tool Storage Room 167 s.f. $150 $200 25,050$ 33,400$ 410 Tire Storage Area 80 s.f. $150 $200 12,000$ 16,000$ 411 Welding and Fabrication Area 600 s.f. $150 $200 90,000$ 120,000$ - Grossing Factor (walls, etc.)846 s.f. $150 $200 126,900$ 169,200$ Fleet Subtotals 7,200 s.f.$150 $202 1,082,400$ 1,452,000$ E.Building Maintenance 500 Shop / Storage 477 s.f. $150 $200 71,550$ 95,400$ 501 Supervisor's Office 120 s.f. $150 $200 18,000$ 24,000$ 502 Paperwork Counter 113 s.f. $150 $200 16,950$ 22,600$ 503 Tool Storage Room 163 s.f. $150 $200 24,450$ 32,600$ 504 Storage Mezzanine 565 s.f. $75 $90 42,375$ 50,850$ - Grossing Factor (walls, etc.)162 s.f. $150 $200 24,300$ 32,400$ Building Maintenance Subtotals 1,600 s.f.$124 $161 197,625$ 257,850$ F.Water & Sewer 600 Shop / Storage 968 s.f. $150 $200 145,200$ 193,600$ 601 Supervisor's Office 120 s.f. $150 $200 18,000$ 24,000$ 602 Paperwork Counter 113 s.f. $150 $200 16,950$ 22,600$ 603 Tool Storage Room 163 s.f. $150 $200 24,450$ 32,600$ 604 Storage Mezzanine 565 s.f. $75 $90 42,375$ 50,850$ 605 Shower / Changing / Toilet Room 100 s.f. $170 $200 17,000$ 20,000$ - Grossing Factor (walls, etc.)271 s.f. $150 $200 40,650$ 54,200$ Water & Sewer Subtotals 2,300 s.f.$132 $173 304,625$ 397,850$ G.Forestry 500 Shop / Storage 477 s.f. $150 $200 71,550$ 95,400$ 501 Supervisor's Office 120 s.f. $150 $200 18,000$ 24,000$ 502 Paperwork Counter 113 s.f. $150 $200 16,950$ 22,600$ 503 Tool Storage Room 163 s.f. $150 $200 24,450$ 32,600$ 504 Storage Mezzanine 565 s.f. $75 $90 42,375$ 50,850$ - Grossing Factor (walls, etc.)162 s.f. $150 $200 24,300$ 32,400$ Forestry Subtotals 1,600 s.f.$124 $161 197,625$ 257,850$ Page 2 of 6 TASK 6 - SPACE PROGRAMMING • Work with City of Yorkville staff to develop a Site and Building Space Program. • Discuss and determine the optimal functional adjacencies between the spaces, both interior and exterior. • Show current spaces used by Public Works and Park Maintenance. • Show estimated spaces with their sizes for the project. • Show added spaces that are expected to be needed once near build- out. • Finalize the Site and Building Space Program that lists spaces necessary to meet the functional needs based on staff input. • Final review of Site and Building Space Program and issuance when complete. FINAL BUILDING SPACE PROGRAM Space Summary New Public Works Facility Project #2020-022 Village of Montgomery Revised : 1-Oct-20 Zone Description Target SF Actual SF 100 Administration 1,754 - 2,700 984 2,398 Circulation or Common Space 646 - 1,300 984 902 2,400 - 4,000 3,300 3,300 200 Common Areas 6,288 - 10,646 10,232 10,800 Circulation or Common Space 2,412 - 5,054 4,368 1,300 8,700 - 15,700 14,600 12,100 300 Streets 1,598 - 2,030 1,792 2,029 Circulation or Common Space 502 - 770 608 271 2,100 - 2,800 2,400 2,300 400 Fleet 5,870 - 6,370 5,910 6,354 Circulation or Common Space 1,330 - 1,830 1,490 846 7,200 - 8,200 7,400 7,200 500 Building Maintenance 842 - 1,230 1,196 1,438 Circulation or Common Space 258 - 470 404 162 1,100 - 1,700 1,600 1,600 600 Water & Sewer 1,502 - 1,910 1,696 2,029 Circulation or Common Space 498 - 690 604 271 2,000 - 2,600 2,300 2,300 700 Forestry 1,002 - 1,270 1,196 1,438 Circulation or Common Space 298 - 430 404 162 1,300 - 1,700 1,600 1,600 800 Vehicle Storage - Phase 1 (current needs)22,543 -22,543 22,543 23,835 Circulation or Common Space -43 - -43 -43 665 22,500 - 22,500 22,500 24,500 Net Programmed Square Foot Area 41,399 -48,699 46,881 50,321 % of Gross Area that is Circulation or Common Space 12.48% - 17.74%15.83%8.34% Circulation or Common Space [1]5,901 -10,501 8,819 4,579 Gross Square Feet 47,300 -59,200 55,700 54,900 900 Vehicle Storage - Phase 2 (2050 projected)20,240 - 20,240 18,584 18,584 Circulation or Common Space -40 - -40 16 416 20,200 - 20,200 18,600 19,000 Net Programmed Square Foot Area 61,639 -68,939 65,465 68,905 % of Gross Area that is Circulation or Common Space 8.68% - 13.18%11.89%6.76% Circulation or Common Space [1]5,861 -10,461 8,835 4,995 Gross Square Feet 67,500 -79,400 74,300 73,900 2020-022_Montgomery PW Final Building Space Program.xlsx © Williams Associates Architects, Ltd.Printed : 9-Nov-20 Page 1 of 9 28-Jul-20 Program Range Square Feet 41The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities TASK 8 - SITE EVALUATION ANALYSIS • Work with the City and the City Engineer to determine potential available land areas for the construction of a new facility. Sites to be evaluated include: • 610 Tower Lane / 609 North Bridge Street • 185 Wolf Street • Kendall Marketplace 8 acre site • Provide Architectural Site Analyses of each of the potential sites. • Develop Conceptual Design Site Plans of the preferred option on each site. • City to provide any civil review by its consultant E.E.I. TASK 9 - FUNCTIONAL ADJACENCIES AND BUBBLE DIAGRAMS • Develop several Bubble Diagrams to document and illustrate adjacencies between various spaces. • Options will be developed for a variety of scenarios, including: • Ultimate Public Works and Park Maintenance Facility to serve a 20-year growth projection. • Public Works Facility only to serve a 10-year growth projection. • Public Works Facility to serve current needs plus a growth projection to be determined during the process. • Present Bubble Diagram options to the City in a meeting and address any needed modifications. • Submit final Bubble Diagrams to illustrate the desired scope of work for each scenario before moving into the next task. TASK 10 - CONCEPTUAL DESIGN • Develop Conceptual Design options based upon the Bubble Diagrams in the previous task. • Present Conceptual Design options to the City staff for input. • Refinements to the Conceptual Design options. • Determination of Preferred Conceptual Design option. • Presentation of the Final Concept Design to the City staff. 42The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities TASK 11 - COST ESTIMATING • Cost estimate for each Conceptual Design option. • Cost estimates to be based on similar past experience as well as industry-standard square foot costs. • Cost estimate for the Final Concept Design. TASK 12 - PROJECT SCHEDULE • Create a proposed Project Schedule for all design phases as well as construction. • Project Schedules will be developed for each of the following scenarios: • Ultimate Public Works and Park Maintenance Facility to serve a 20-year growth projection. • Public Works Facility only to serve a 20-year growth projection. • Public Works Facility to serve current needs plus a growth projection to be determined during the process. TASK 13 - CITY COUNCIL PRESENTATION • Work with City staff to create a final presentation to the City Council. • Participate in the presentation with the staff and answer any questions. • Make any revisions to the work completed if necessary. • Receive direction from the City Council as to which of the three (3) scenarios described above to move forward with in the future phases described below. • Provide final planning notebook (hard copy & electronic). Once the planning study is approved and the City determines to move ahead with final design and construction, Williams is prepared to begin its Basic Design Services to successfully complete the project. PHASE II - SCHEMATIC DESIGN (Future) TASK 1 - SCHEMATIC DESIGN • Review mechanical, electrical, plumbing and fire protection system requirements, options, and costs. • Assist the City in the procurement of a site survey and a geotechnical report as needed. • Prepare preliminary schedules, code analysis, construction and FF&E budgets. • Prepare a set of Schematic Design documents consisting of: • Site Plan. • Floor Plan(s). • Exterior Elevations. • Building and Wall Section(s). • Written Architectural, Civil, Structural, and M.E.P./F.P. Systems Narratives. • Present the Design to the City Council for approval before moving to the next phase. PHASE III - DESIGN DEVELOPMENT (Future) TASK 1 - DESIGN DEVELOPMENT • Prepare Design Development drawings to illustrate the size, character and appearance of the project, including architectural, interiors, furniture, civil, structural, mechanical, electrical, plumbing, fire protection, security and communications systems. • Prepare outline specifications. • Develop system description narratives to provide a detailed understanding of the proposed systems. • Work with the City’s construction consultant to prepare a detailed cost estimate of the project. 43The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities PHASE III - DESIGN DEVELOPMENT (Future) TASK 1 - CONSTRUCTION DOCUMENTS • Prepare Construction Documents consisting of the final drawings and specifications. • Submission of 50% and 95% Construction Documents to the City for formal review. • City Review Meetings and formal response to all City Review comments. • Assist City’s cost consultant in the permitting process. • Multi-week Quality Control review. • Present the final Construction Document to the City Council prior to release for bidding. TASK 2 - BIDDING AND NEGOTIATION • Issue the Construction Documents to the City’s construction consultant. • Attend a pre-bid conference, answer questions and issue addenda as necessary. • Attend the bid opening and evaluate bids. TASK 3 - CONSTRUCTION ADMINISTRATION • Visit the site throughout the construction phase to observe progress and attend job meetings. • Prepare field observation reports documenting project progress and running “punch list.” • Review shop drawings and submittals, product data and samples. • Review payout requests as submitted by the construction consultant. • Provide written response to Requests for Information (“RFI’s”). • Provide a “punch list” of outstanding items that need to be completed, revised or corrected. • Create and distribute the Certificate of Substantial Completion. • Re-inspect the facility to make sure all “punch list” items have been addressed to the City’s satisfaction. • 11-month Warranty Walkthrough with the City. ADDED VALUE FINANCE & BONDING CONSULTING • Stifel Financial Corp. can assist the City with analyzing and determining a plan to secure the funding for this project. • This process would occur concurrently with the facility planning process. Standard Project Schedule STANDARD APPROACH - 3 Months • Add Two weeks with added financial / funding assistance. {This page intentionally left blank} 45The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Potentital Alternative Approach 46The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities ALTERNATIVE SCOPE OF SERVICES The Scope of Services that we have proposed is based on the Request for Qualifications as well as our experience in these types of projects. We understand that the City of Yorkville is interested in exploring any potential alternatives to limit the City’s costs of this study, while still providing useful materials and knowledge that will be to provide the City with the information needed to determine what improvements, if any, need to be made to the Public Works and Parks Maintenance facilities. We would propose an abbreviated process, with the study being completed in 30 - 40 days. With this in mind, our Alternative Scope of Proposed Services are described as follows: PHASE I – PRE-DESIGN SERVICES WEEK 1 - INFORMATION GATHERING / OBSERVATION • Project kick-off meeting. • Owner provides requested data. • City staff to provide the current staffing, vehicles and equipment utilized by Public Works. • Tour of other area Public Works Facilities. • Visit to observe morning startup at Public Works and Park Maintenance Facilities. WEEK 2 - SPACE PROGRAMMING • 3 Day Charette with Williams Architects and WRA to review space needs. • Determine current, 10 and 20-year projected staffing needs. • Provide draft space programs for current, 10-year and 20-year needs. WEEK 3 - STAFF APPROVE SPACE PROGRAM • Compare the City of Yorkville population and public works staff with similar communities. • Plan for ultimate staff size at 20-year maximum buildout. • Refine space program. • Provide rough initial project budget to guide space program. • Staff approval of phased space program. WEEK 4 - SITE INVESTIGATION • Prepare sketches of improvements - existing public works site and 8-acre site to verify whether or not the site(s) are adequate. • Review with staff and further develop workable options. • Provide blocking diagrams for the site(s) and buildings. • Provide full project budget for the selected option / phasing. WEEK 5 - WRAP-UP AND APPROVAL • Staff review and comment on documents submitted. • Provide final refinements, present to City Council and add executive summary. Alternative Project Schedule ALTERNATE / CHARRETTE APPROACH - 1 Month • First Week: Data gathering, on-site observation and facilities tour. • Second Week: Space needs Charette. • Third Week: Finalize space program with budget. • Fourth Week: Site evaluations Charette / Recommendations. 47The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities References {This page intentionally left blank} 49The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities LAKEWOOD FOREST PRESERVE NET ZERO MAINTENANCE FACILITY CONTACT: John Nelson Director of Operations & Infrastructure (847) 968-3407 jenelson@lcfpd.org SKOKIE PARK DISTRICT THE PUBLIC SERVICES CENTER CONTACT: Michelle Tufts Executive Director (847) 674-1500 mjtift@skokieparks.org NAPERVILLE PARK DISTRICT KNOCH PARK MAINTENANCE FACILITY CONTACT: Eric Shutes Director of Planning (630) 848-5014 eshutes@napervilleparks.org References {This page intentionally left blank} 51The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities The Williams Advantage {This page intentionally left blank} 53The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Our team is highly confident that we can offer everything the United City of Yorkville and this Public Works & Park Maintenance Facilities analysis project need to succeed, which we believe distinguishes us from other architects and makes us an excellent fit for this project. As indicated in our response to your request for qualifications, our experience is extensive and boasts a track record that consists of highly successful projects. Be assured, the Williams Architects Team will listen carefully, learn your goals, adopt them as our own, and work diligently to achieve your goals. We are a client-oriented team, committed to developing a thorough understanding of our clients and their project needs. We will provide a design solution that establish a visual identity in harmony with the environmental context of your project that reflects and respects the character of the United City of Yorkville.v Thank you for your consideration. What separates the Williams Architects Team from its competitors is our in-depth understanding of what it takes to do a project of this type. We are recognized experts in maintenance facility planning and energy efficient design. We are comprised of experienced and talented staff with the capacity to meet your goals, and are dedicated to fully achieving your goals. The awards that our projects receive and the references from our clients are a testament to our success. We understand the importance of seeking a skilled professional team with a quick response, cost control, solid project management, and personal service. We believe the Williams Architects Team incorporates all these benefits into our projects by providing in-house planning, architecture, and interior design services that are exact, practical, functional, cost-effective, schedule sensitive, and visually attractive. QUALITY PEOPLE SERVICE 54The United City of Yorkville, Illinois Request for Qualifications - Analysis of the Public Works & Park Maintenance Facilities Table of Contents THE STEWARDS OF YOUR VISION 500 Park Boulevard, Suite 800 Itasca, IL 60143 630.221.1212 www.williams-architects.com R Architecture | Planning | Aquatics | Inter iors UNITED CITY OF YORKVILLE Qualification Proposal(s) for the Analysis of the Public Works & Park Maintenance Facilities March 12, 2021 WOLD ARCHITECTS & ENGINEERS KUENY ARCHITECTS IN PARTNERSHIP WITH TOC A COVER LETTER 3 B TEAM 4 C RELEVANT EXPERIENCE 14 D APPROACH 20 E WHY WOLD-KUENY? 27 Kueny Architects, LLC Jon Wallenkamp, AIA, ALA Fleet and Maintenance Planner Wold Architects and Engineers Matt Bickel | AIA, LEED AP Partner-In-Charge c 847 609 0310 mbickel@woldae.com March 12, 2021 Ms. Carri Parker, Purchasing Manager United City of Yorkville cparker@yorkville.il.us RE: Qualifications Proposal(s) for the Analysis of the Public Works & Parks Maintenance Facilities Dear Ms Parker and Members of the Selection Committee: On behalf of the Wold-Kueny Team, we are pleased to present the United City of Yorkville with this response to your Request for Qualification for Analysis of the Public Works and Park Maintenance Facilities. We understand that the City is seeking a highly experienced firm specializing in an assessment of Public Works Facilities, sites and operations. For this purpose, Wold Architects and Engineers and Kueny Architects, LLC are teaming to provide a combined regional and national expertise to the United City of Yorkville that will result in comprehensive analysis of your current and future needs. For more than 53 years, Wold Architects and Engineers has assisted our municipal and governments clients to assess, plan, and design public works facilities. We are currently working with the Village of Palatine and the Palatine Park District to analyze their space needs and plan for capital improvements to their shared public works maintenance facility. Wold understands the functional and operational requirements of projects like yours, and our interdisciplinary team of architects and engineers will work closely with your staff and users to understand the inner workings of your facilities. Kueny Architects, LLC has more than 60 years of experience partnering with similar public sector clients. They have distinguished themselves by focusing a majority of their work assisting public works and fleet service entities achieve highly functional and efficient results, and will offer valuable insights relative to how a well designed building can result in operational cost savings for the City. Together, the Wold-Kueny Team is dedicated to coming along-side the City of Yorkville to foster wholehearted collaboration and engagement. The individuals presented in this proposal will be your team from Day 1 and through the entire assessment process. This commitment of consistent, expert teaming is a response to our common philosophy to provide our clients with a level of service that exceeds expectations. That is the commitment we are pledging to the City of Yorkville – we want to be your Architectural team for this exciting project! We look forward to the opportunity to meet with representatives from the United City of Yorkville in person to discuss the Wold-Kueny Team’s capabilities. Please feel free to contact Matt Bickel with any questions. Sincerely, A | COVER LETTER City of Yorkville Analysis 4 wold architects and engineers 220 N. Smith St. Suite 310 Palatine, Illinois 60067 www.woldae.com t 847 241 6100 | f 847 241 6105 main contact Matt Bickel, AIA, LEED AP Lead Project Architect c 847 609 0310 mbickel@woldae.com date founded | 1968 type of org. | Corporation office locations | Illinois, Minnesota, Colorado, Tennessee about us For 53 years, Wold has been committed to delivering exceptional, long-term service to public sector clients who dedicate their work to their communities. With client service as a focus, we take a long- term posture of keeping our clients’ interests as our goal. We believe our role is much more than just a facility designer. Because facility issues are ongoing, we offer our continuing support from initial space needs analysis, through design and construction, continuing through post-occupancy. Wold firmly believes that every project should be designed to meet the unique values and criteria of the community it serves. We will do this by engaging all of your stakeholders (administration, staff, partner agencies, community members, etc.) in user input meeting in order to ensure that there is complete buy-in on the resulting facility. This type of inclusive planning results in better projects and contributes to a legacy of facility pride that remains long after the initial occupants are gone. FIRM DESCRIPTION WOLD ARCHITECTS AND ENGINEERS staffing total il Licensed Architects 63 10 Graduate Architects 112 12 Registered Engineers 18 1 Graduate Engineers 48 2 Interiors 11 0 Administrative Support 43 1 Total 302 26 services wold offers | Long-Range Planning, Strategic Facility Planning, Pre-Design Program & Verification, Space Adequacy Evaluation, Site & Facility Analysis, Interior Design & Space Planning, Architectural Design, Contract Documents, Security Analysis, Color & Material Selection, Sustainable Design, Mechanical & Electrical Engineering, Cost Estimating & Management, Quality Review, Bidding & Contract Review, Best Value Procurement, Comprehensive Construction Administration, Project Close Out & Archiving, Continuous Post-Occupancy Follow-Through, Utility Tracking & Analysis B | TEAM City of Yorkville Analysis 5 Kueny Architects, LLC 10505 Corporate Drive Suite 100 Pleasant Prairie, WI 53158 t 262 857 8101 main contact Jon Wallenkamp, AIA, ALA c 262 857 8101 jonw@kuenyarch.com date founded | 1959 legal status | Corporation ownership | Privately Owned website | www.kuenyarch.com partners Jon P. Wallenkamp, AIA, ALA – Partner in Charge John F. Schmidbauer, PE about us Kueny Architects, LLC is a full service Architectural & Engineering firm located in southeastern Wisconsin. Founded in 1959 by local architect Robert M. Kueny, Kueny Architects has experience in a wide range of building types. Recently marking its 60th year, the firm has completed over three million square feet of Government Projects across the Midwest in the last 29 years. Our Project Team consists of partners, Jon Wallenkamp, architect and John Schmidbauer, engineer, who have been working together for over 29 years on all the facilities included in this submittal. FIRM DESCRIPTION KUENY ARCHITECTS lower construction cost per square foot The average total cost for our Public Works buildings range from $95 - $125 per square foot, (See Similar Projects). This includes salt storage and fueling facilities. Based on our experience in completing dozens of similar facilities across the Midwest, our Municipal Facilities typically cost 10% - 20% less for first class facilities. Due to this experience, we are confident we can arrive at a design with a substantially lower cost per square foot than any of our competitors. projects are completed with less than 1% in change orders The fact that our projects are completed with less than 1% in change orders indicates the success of our upfront planning and understanding with all parties. It also reflects the accuracy and detail in our drawings and specifications and the success of our construction oversight. All members on the team are alert to all aspects of the design and know when to ask questions of other team member’s work, giving each project many internal reviews of the entire design package. lower architectural/engineering design fees Typically, our design costs are on the lower end of the scale, with absolutely no sacrifice in experience and skill. Secondly, our buildings are less costly to construct for a very high level of quality. The bottom line is that the overall project budget is left with more dollars that can be invested in the facility and its operation. We encourage you to contact the users of these buildings to discuss this advantage first hand. B | TEAM City of Yorkville Analysis 6 LEADERSHIP matt bickel | Partner-in-Charge kirsta ehmke | Project Manager jon wallenkamp | Fleet and Maintenance Facility Planner IN-HOUSE ASSESSMENT roger thompson | Fleet and Maintenance Operations Specialist jeff schoenborn | Planning, Fleet and Maintenance Facility and Operations Specialist Assistant matt verdun | Mechanical Engineer bradley johannsen | Electrical Engineer Plus over 300 dedicated professional & administrative team members SUBCONSULTANT TEAM todd roberts | MeritCorp Group, LLC- Site & Civil Engineering doug loeffler | Loeffler Construction & Consulting- Cost Estimating WOLD + KUENY TEAM Wold and Kueny have formed a partnership in order to present the City of Yorkville with unmatched expertise, and to bring outstanding value to both the operational assessment and the planning, design and construction of public works facilities. Your contract will be with Wold Architects and Engineers and this project will be lead by our Palatine, Illinois office. availability statement All team members are available to begin work on the project upon notification of our selection. Each partner of the Wold-Kueny Team works diligently to manage workload for the number of staff employed at any time. We understand that our workload needs to match our availability in order to provide our clients with exceptional service, quality, and experience. B | TEAM PROPOSED TEAM ORGANIZATION CITY OF YORKVILLE City of Yorkville Analysis 7 B | TEAM village of palatine Village Hall Remodel Combined Service Facility Remodel palatine park district Community Center Exerior Renovation Birchwood Exterior Improvements Birchwood HVAC Upgrades northwest water commission Building Addition & Renovation village of buffalo grove Village-wide Facility Condition & Space Needs Assessment Public Works Facility Relocation Fire Station No. 25 Bunk Room Remodel Police Station Interview / Break Room Remodel Fire Station No. 26 Generator Replacement comed Libertyville Vehicle Storage Facility Maywood Vehicle Storage Facility Fleet Maintenance Building Prototype (6 Sites) city of dekalb Water Department Remodel dekalb township Highway Department Addition & Remodel city of woodstock New Public Work Facility Old Firehouse Annex Remodel Community Message Board state of illinois IDOT Eisenhower Maintenance Facility village of schaumburg Airport Toilet Room Remodel Village Hall Flooring Study northwest central dispatch Facility Assessment Exterior Security Improvments Roof Replacement Window Replacement village of north aurora New Police Facility city of berwyn New Fire Station No. 2 cook county Department of Homeland Security Emergency Operations Center north dakota state university | Bachelor of Architecture north dakota state university | BS, Environmental Design Matt’s experience spans the breadth of municipal and public sector project types, from facility conditions assessments and long-range planning, to complex renovations and additions, to new facilities. As Partner-in-Charge, he will coordinate all of the communication and work with the team to develop options, analyze impacts, and keep a constant eye on the budget and schedule to ensure that your expectations are understood and surpassed. Matt will take a hands-on approach to the management of the facilities assessment, and will remain your consistent point of contact from start to finish. PARTNER-IN-CHARGE MATT BICKEL, AIA, LEED AP City of Yorkville Analysis 8 scott county (ia) New Sheriff’s Patrol Building New 911/EOC Space Needs Study Scott Emergency Communications Center 911 Back-up Renovations County-wide Space Study ADA Accessibility Survey Secondary Roads Needs Assessment Courthouse Renovations Phase 1 & 2 Courthouse Renovations Phase 3 & 4 Departmental Shift Space Study Administrative Bldg 1st Floor Renovations Juvenile Detention Expansion city and county of denver Jail Buildout and Renovation 911 Needs Analysis mchenry county Health Department Space Program Study Circuit Clerk Breakroom Renovation, 911 Renovation bureau county Courts and Jail Needs Assessment lake county (in) 911 Needs Assessment/Space Study 911 Relocation and Renovation lake county Courts Annex Renovation village of north aurora New Police Facility cook county Department of Homeland Security and Emergency Management Agency Relocation city of lake in the hills Vehicle Garage Addition and Office Renovation city of dubuque (ia) 911 Needs Assessment city of dekalb City Hall Addition & Police Renovation Master Plan village of palatine Village Hall Renovation Combined Service Facility Remodel kane county 911/OEM Office Relocation university of kansas | Bachelor of Fine Arts, Industrial Design university of illinois | Masters of Architecture Kirsta has experience across a wide range of government project types, from facilities and long-range planning, to complex renovations and additions, to new facilities. As Project Manager, she will coordinate all of the communication between disciplines and work with the team to develop options, analyze impacts, and keep a constant eye on the budget and schedule to ensure that your expectations are understood and surpassed. PROJECT MANAGER KIRSTA EHMKE, AIA B | TEAM City of Yorkville Analysis 9 university of wisconsin, milwaukee | BS, Architecture Jon has spent his entire career working with municipalities enhancing their operational efficiencies through facility programming and design. Jon has programmed new Public Works Facilities ranging from 5,000 sq/ ft to 350,000 sq/ft. The facilities his team produces have proven to save thousands of dollars in initial costs and as much for the life of the facility. Jon’s design focus is on how facility improvements can enhance a client’s overall service delivery and how the efficiency gained can justify the expense of those improvements. FLEET AND MAINTENANCE FACILITIES PLANNER JON WALLENKAMP, AIA, ALA, NCARB city of aurora New Public Works city of oshkosh Public Works Facility cedar rapids Public Works Facility city of des moines Public Works Facility city of davenport Public Works Center CitiBus Expansion & Renovation city of cedarburg Public Works Facility city of elkhorn Public Works Facility city of sterling height Public Works Facility waterloo, iowa Public Works Facility village of bayside Public Works Facility kenosha county Kenosha County Center Molinaro Building city of mequon Facility Planning Study Highway Division Addition city of dubuque Municipal Service Center city of kenosha McCarthy Transit Center ECIA / RTA Joint Operations Center village of grafton Operations Center city of moline Municipal Service Center city of burlington Service Center waukesha county Storage Building dane county East Campus Master Plan Highway Facility / Site Design Landfill Biogas Storage Facility village of palatine Village Hall Renovation Combined Service Facility Remodel B | TEAM City of Yorkville Analysis 10 fox valley techincal college | BS, Architecture Roger will be the primary person involved with the execution of this assignment. He is the Fleet and Facilities Specialist for The Kueny/EMD/Wold Team. Roger has worked in the fleet consulting arena for the past 30 years, prior to which he was the fleet manager for two large mid-western municipality authorities. Roger is active on at a national level with the American Public Works Association (APWA), and also a member of the Association of Equipment Management Professionals where he is an instructor for the Certified Equipment Manager (CEM) certification program. Over the years, he has provided quality fleet management consulting service, operational based planning of fleet repair shops to all aspects of government including federal, state agencies, cities, counties, school districts, municipal utilities, and public authorities, as well as for colleges and universities. FLEET AND MAINTENANCE OPERATIONS SPECIALIST ROGER THOMPSON city of thorton Fleet Management city & county of denver Fleet Management city of lynchburg Public Works city of hutchinson Public Works Facility city of sturgis Public Works Facility city of dubuque Municipal Service Center city of moline Municipal Service Center city of burlington Service Center city of oxnard Fleet Management city of elkhorn Public Works Facility city of mequon Facility Planning Study Highway Division Addition village of sugar grove Fleet Management olmstead county Fleet Management waterloo, iowa Public Works Facility city of des moines Public Works Facility city of munising Public Works Facility city of iowa city Facility Master Plan lake county DOT Weld Shop city of carroll Fleet Management city of dover Public Works city of kansas city Fleet Management city of lawrence Fleet Management B | TEAM City of Yorkville Analysis 11 city of lynchburg Public Works city of hutchinson Public Works Facility city of sturgis Public Works Facility city of dubuque Municipal Service Center city of moline Municipal Service Center city of burlington Service Center city of cedarburg Public Works Facility city of elkhorn Public Works Facility city of mequon Facility Planning Study Highway Division Addition village of bayside Public Works Facility waukesha county Storage Building waterloo, iowa Public Works Facility city of des moines Public Works Facility city of munising Public Works Facility city of iowa city Facility Master Plan lake county DOT Weld Shop city of evansville Public Works Facility city of dover Public Works university of wisconsin, milwaukee | BS, Architecture university of wisconsin, milwaukee | BA, Business Administration Jeff Schoenborn will be assisting Mr. Thompson during the execution of this assignment as the Fleet, Operations and Facilities Specialist for the Wold-Kueny team. Jeff has worked in the facility planning and consulting field for the past 25 years. FLEET AND MAINTENANCE FACILITIES ASSISTANT TO SPECIALIST JEFF SCHOENBORN B | TEAM City of Yorkville Analysis 12 Bradley will ensure quality through all design phases of construction and guarantees uninterrupted service delivery for the life of the facility through efficient and reliable power systems. Bradley’s experience in the public sector gives him a deep understanding of the high level expectations of sustainable and seamless electrical systems. city of greeley | Police Records Facility facility needs assessments | Galaxie Library Needs Assessment, Dakota County; Police & City Hall Space Needs Assessment, City of Burnsville; County-wide Needs Assessment, Scott County city of new hope | City Hall & Police Space Needs Assessment, New City Hall & Police Facility city & county of denver | Jail Build-out & Renovation city of burnsville | Space Needs Assessment for City Facilities, Police & City Hall Additions/Renovations ELECTRICAL ENGINEER BRAD JOHANNSEN, PE, LEED AP university of iowa | BS, Electrical Engineering village of palatine | Village Hall Renovation, Combined Service Facility Remodel village of lake in the hills | Public Works Addition/ Renovation city of woodstock | New Police Station, New Public Works Facility state of illinois | IDOT Eisenhower Maintenance Facility huntley park district | Park Maintenance Facility palatine park district | Birchwood HVAC Upgrades, Cutting Hall HVAC Modifications, Family Aquatic Center HVAC Upgrades MECHANICAL ENGINEER MATT VERDUN, PE, LEED AP northern illinois university | BS – Mechanical Engineering As Lead Mechanical Engineer, Matt will work closely with our in-house and out-house consultants to ensure the county’s goals are achieved. Matt applies Wold’s culture of responsiveness and communication to the engineering process to elevate our commitment to the client’s experience. He will additionally bring a well-rounded outlook to understand the challenges of complex mechanical system modernization. He views coordination through a comprehensive lens to insure all disciplines of a design solution recognize one another’s impact on the finished product. B | TEAM City of Yorkville Analysis 13 SITE & CIVIL ENGINEERING MERITCORP GROUP, LLC- TODD ROBERTS Mr. Roberts has over 30 years of experience in civil engineering consulting. As President, he oversees the operational activities of the firm. He is responsible for corporate strategy, client relations and business development initiatives. As a senior project manager, Mr. Roberts also directs project managers and their staff in daily project and client initiatives while managing several key projects of his own. He is responsible for the management of all operations including project management, staff supervision, review/oversight of technical reports and plan sets, engineering design, quality control review, client relations and business development. Mr. Roberts has developed an extensive body of knowledge and expertise in engineering design, quality control and project management. His project experience includes educational, residential, commercial, industrial and office developments. He is known for his commitment to the client and his common sense approach to design and problem solving. COST ESTIMATING LOEFFLER CONSTRUCTION & CONSULTING DOUG LOEFFLER, LEED AP As President and co-owner of Loeffler Construction & Consulting, Doug leads and delivers our pre-construction and construction services. Doug’s integrity and passion for quality construction are second to none and serve as the cornerstone to what the company was built around. With over 25 years of commercial construction experience, Wold relies on him even when a CM is contractually responsible for cost estimating. Doug remains in our projects from start to finish, adding a crucial balance ensuring that creative design solutions remain within the client’s budget. With decades of successful projects completed, his passion guides each and every project to exceed expectations. B | TEAM PROPOSED TEAM ORGANIZATION CITY OF YORKVILLE City of Yorkville Analysis 14 Wold was challenged to create a new, replacement vehicle maintenance and garage for a fleet of vehicles needing to be in operation 24/7 for the Illinois Department of Transportation. The facility is designed to meet LEED Silver certification and includes 4 full-service bays, 2 wash bays, 16 large truck bays, a ready room, full locker rooms, parts room, general shop, and an office area. The challenges addressed with this project include: • Improved on-site traffic movement• Increased site security and visibility• Separation of office area from other areas of the building• Improved accessibility to mezzanine spaces• Removal of contaminants from the existing site• Reduced energy consumption total sf | 30,000 sf construction cost | $5.9 M completed | 2016 project type | New facility references Illinois Capital Development Board Leonard E McGee, CDB Project Manager 312 814 1495 IDOT EISENHOWER EXPRESSWAY VEHICLE MAINTENANCE FACILITY CHICAGO, ILLINOIS WOLD’S RECENT PUBLIC WORKS EXPERIENCE Wold Architects and Engineers was hired by the City of Brooklyn Park to be the architectural and engineering team on a master contract for phased renovation of their Operations & Maintenance campus. renovating buildings a & b Wold completed/implemented a master plan for modernizations to their buildings A&B. This 6,000 sf addition and 10,000 sf renovation includes renovated office space, lockers, storage spaces, and training spaces. modernizing building c Building C was in dire need of modernization. This project included adding 5,000 sf of new administrative space to Building C as well as renovating office, locker and training spaces. replacing building d Wold designed a 21,000 sf replacement building to store axle plow trucks and to create fabrication/storage space for their sign shop. The design includes a drive-through to minimize damage to walls and doors. total sf | 42,000 sf (total) construction cost | $5.2 M (total) completed | 2018 project type | Addition/Renovation, Replacement Facility reference Dan Ruiz, Director of O&M 763 493 8047 CITY OF BROOKLYN PARK O&M CAMPUS BROOKLYN PARK, MINNESOTA C | RELEVANT EXPERIENCE City of Yorkville Analysis 15 Wold was selected by the City of Farmington to design facilities for a North Municipal Campus. The selected site provides convenient ready access to highways and is advantageous for public works and park department vehicles. The municipal water tower on site indicates a likely location for further water service buildings. The building designed in brick, metal and precast concrete is harmonious with the rest of the campus. Berms, landforms and landscaping screen the visual impact of the Central Maintenance Facility on the surrounding residential neighborhood. The design was dictated by the size and turning radii of the vehicles and machinery to be stored in the facility as well as the planning for expansion. Overall site landscaping uses patterned paving around the public entry, extending toward public parking, and is enhanced with trees and seasonal planting. total sf | 45,000 sf construction cost | $5.2 M completed | 2002 project type | New Facility references Dave McKnight, City Administrator 651 280 6801 CITY OF FARMINGTON PUBLIC WORKS FARMINGTON, MINNESOTA total sf | 70,000 sf construction cost | N/A completed | 2010 (Concept Design only) project type | Concept Design references Christina Betz, Public Works Director 815 338 6118 CITY OF WOODSTOCK PUBLIC WORKS WOODSTOCK, ILLINOIS Wold has enjoyed a longstanding relationship with the City of Woodstock since we were originally hired for a new police station project in the late 1990s. Based on pressing space needs and aging infrastructure, the city engaged Wold to design a new Public Works facility. Wold evaluated the city’s existing facilities and staffing to develop a space program for the new building. The result was a proposed 70,000 square-foot structure to accommodate storage and maintenance facilities for more than 50 of the city’s vehicles. The design included adjacent wash bay, painting and welding shops, and ample storage for supplies and equipment. Office space for up to twenty administrative and engineering staff was also included, along with conference room and training areas, divisional “ready rooms,” and locker rooms. For planning of the site, vehicle movement and material storage were given careful consideration to maximize the efficiency and safety of city staff. C | RELEVANT EXPERIENCE City of Yorkville Analysis 16 Wold was hired by the Northwest Water Commission to evaluate their existing building and develop options for addressing existing space needs. The NWC serves communities in the northwest suburbs of Chicago through distribution of Lake Michigan drinking water to member municipalities. Over the course of their existence, operation changes have put pressure on their existing facility. They were at a point where they needed to assess options for expanding their footprint to accommodate today’s needs. Wold worked closely with NWC staff to establish a space program that aligned with current and projected future space needs. This information was used to develop design options and budgets for consideration by the Board of Directors. The NWC approved moving forward with the recommendation to construct a new vehicle storage garage and new board room space, and to repurpose existing interior space for improved staff work environments. total sf | 8,500 sf construction cost | $3.6 M completed | 2019 project type | Addition/Renovation reference Northwest Water Commission Kevin Lookis, Executive Director 847 635 0777 NORTHWEST WATER COMMISSION DES PLAINES, ILLINIOS total sf | 11,250 sf construction cost | $1.6 M completed | 2017 project type | New Facility references Thom Palmer, Executive Director 12015 Mill Street HUNTLEY PARK DISTRICT MAINTENANCE FACILITY HUNTLEY, ILLINOIS Wold was hired to design and plan for a new, pre-engineered park maintenance building on a vacant area on Park District property. Some Challenges for this project were solving complicated stormwater management by exploring multiple solutions to find an economical solution that also meets the Village’s strict ordinances. With an accelerated timeline the success of this project relied on rapidly collecting information, regularly involving decision makers, producing accurate drawings, working with pre-engineered building vendors and streamlining village approvals. The construction of this building freed up space within the community recreation center. Wold was retained to explore solutions that created large multipurpose rooms allowing the Park District to offer more programs which, in turn, generate additional revenue. C | RELEVANT EXPERIENCE City of Yorkville Analysis 17 LAKE IN THE HILLS PUBLIC WORKS FACILITY LAKE IN THE HILLS, ILLNIOS total sf | 144,500 sf (6 Buildings) construction cost | N/A completed | 2017 project type | Study references Mike Skibbe, Director of Public Works 847 459 2545 VILLAGE OF BUFFALO GROVE SPACE NEEDS MASTER PLAN BUFFALO GROVE, ILLINOIS Buffalo Grove hired Wold on a 4-year architectural services retainer. One of the first projects that Wold was tasked with was a Village-wide Space Needs Analysis to evaluate their current facility utilization and conditions, and to propose a long- term master plan for meeting the Village’s functional and programmatic needs into the future. As part of the process, Wold met with representatives for each division (user group) at all of the Village’s facilities: Village Hall, Public Works, Police and three (3) Fire Stations. Input was gathered as to current staffing and operations, as well as forecasted changes to personnel and space needs. This information was analyzed to create a vision for the Village’s overall present-day and future space needs. Additionally, Wold completed a facilities condition assessment of each of the Village’s buildings. C | RELEVANT EXPERIENCE Wold was hired to help the Village of Lake in the Hills Department of Public Works with an addition/renovation to their existing facility. Additional office space as well as vehicle storage space was required to house their operations and allow better response to their community. Because of this need, the Village retained the services of a Wold and a local Construction Manager to help them through the entire design and construction process. The additions were designed to match the existing facility to maintain a unified appearance. • Providing adequate storage space for vehicles & equipment• Expanding administrative area to enhance workflow & productivity• Maintaining a unified appearance in materials & finishes• Reconfigure flow of operations to maximize quality of service• APWA - IL Chapter 2008 Project of the Year• total sf | 22,000 sf construction cost | $2.05 M completed | 2008 project type | Addition/Renovation references Fred Mullard, Community Development Director 847 960 7501 City of Yorkville Analysis 18 KUENY’S PUBLIC WORKS EXPERIENCE PROVEN TRACK RECORD OF COMPLETING MUNICIPAL FLEET OPERATION ASSESSMENTS CITY OF OSHKOSH OPERATIONS CENTER OSHKOSH, WISCONSIN completed | 07/2015 total sf | 174,100 sf final contract amount | $ 16.0 M project type | Public Works reference Mr. Kevin Uhen, Field Operations Manager 920 232 5382 DPW and Traffic offices & training rooms. Vehicle storage & maintenance space for 65 large, 17 small, and 16 sanitation vehicles with support shops and wash bay. Site includes fuel island, bulk yard waste drop off site, salt shed, material bins & cold storage building CITY OF CEDAR RAPIDS OPERATIONS CENTER CEDAR RAPIDS, IOWA completed | 09/2014 total sf | 326,400 sf final contract amount | $19.1 M project type | Public Works reference Mr. Mike Duffy, Streets Operations Manager 319 286 5873 Public Works, Engineering, Planning and Solid Waste offices for 160 workers and support areas for 209 field employees. Vehicle storage and maintenance for 270 DPW and Transit Vehicles. CITY OF DES MOINES OPERATIONS CENTER DES MOINES, IOWA completed | 12/2014 total sf | 112,050 sf final contract amount | $15.0 M project type | Public Works references Mr. Jim Hoff, Facility Manager 515 248 6368 Parks and Engineering offices for 73 & training rooms. Vehicle storage and shops for 60 vehicles. Phase I of a two-phase project. C | RELEVANT EXPERIENCE City of Yorkville Analysis 19 facilities designed by kueny architects portage county, wi - highway departement addition X X X X X X X X X X city of sterling heights, mi - public works facility X X X X X X X X X X X X X X city of urbandale, ia -parks and dpw facility X X X X X X X X X X X X X city of west des moines, iowa - west side services facility X X X X X X X X X X X X X X city of elkhorn, wi - public works facility X X X X X X X X X X X village of brown deer, wi - public works facility X X X X X X X X X X X X city of wauwatosa, wi dpw office remodel X X village of caledonia, wi - dpw addition & remodel X X X X X X X X X X X ashland county, wi - highway department addition X X X X X X village of little chute, wi - municipal services building X X X X X X X X X X X X X city of mequon, wi - highway division addition X X X X X X X X X X X X X X burnett county, wi - highway & forestry facility X X X X X X X X X X X X city of cedarburg, wi - operations center X X X X X X X X X X X X X village of bayside, wi - operations center X X X X X X X X X X X X X X scott county, ia - secondary roads facility additions X X X X X X X X X X dane county, wi - highway facility X X X X X X X X X X X X X F X city of oshkosh, wi - public works facility X X X X X X X X X X X X X X X city of des moines, ia -municipal services center phase 1 X X X X X X X X X F F F X X F city of cedar rapids, ia - operations center X X X X X X X X X X X X X X X X city of waterloo, ia - operations center X X X X X X X X X X X X F X X F town of salem, wi - highway and fire facility X X X X X X X X X X X X X X village of gafton, wi -operations center X X X X X X X X X X X X X city of dubuque, ia - operations facility X X X X X X X X X X X X X X X city of burlington, ia - municipal services center X X X X X X X X X X X X X X waukesha county, wi - dpw storage facilityc X X X X X X X city of moline, il - municipal services center X X X X X X X X X X X X X X city of davenport, ia -public works center X X X X X X X X X X X X X X X kenosha county, wi - kenosha county center X X X X X X X X X X X X X X KUENY’S PUBLIC WORKS EXPERIENCE Master PlanFederal & State ComplianceFederal & State Funding SourcesWinter ClimateOffice AreasVehicle ParkingVehicle MaintenanceVehicle Exhaust & Zoned HeatingIntegrated Data & Security, AVWash SystemsOverhead CraneVehicle LiftsFuel FacilityCNG Vehicles- Storage/ServiceBulk FluidsSalt FacilityC | RELEVANT EXPERIENCE City of Yorkville Analysis 20 PROJECT UNDERSTANDING & APPROACH The Wold-Kueny Team is pleased to have the opportunity to submit this proposal to undertake a comprehensive analysis of the Public Works and Park Maintenance sites and facilities. As we understand it, the information from the study will be used by the City for future planning for Public Works and Parks Maintenance operations and service delivery; and to establish whether the existing program space is adequate to handle current and projected space needs. The sections which follow, outline our proposed methodology for approaching the assignment. methodology The objective of our assignment will be to conduct an assessment of the City’s existing sites facilities’ relative to overall size, condition, and suitability for accommodating operations, staffing, vehicle storage and maintenance, materials handling and storage, etc. The end product of this technical assessment will be an oral presentation and a report outlining our findings and recommendations that include an action plan identifying areas of improvement and mater plan identifying the steps necessary to meet the needs of the City of Yorkville for the next 20 years and beyond. understanding The Public Works Department is divided into three (3) departments: Sewer, Streets, and Water. Each department has a vital role in the daily operations and maintenance of the City of Yorkville.• Existing facility located at 610 Tower Lane with shops, office, vehicle garage and materials storage shed• Approximately 15 full-time employees The Parks and Recreation Department brings programs, leagues, special events, and parks facilities to the Yorkville community.• Existing facility located at 185 Wolf Street used for administrative office and equipment maintenance• Approximately 8-10 full-time employees The City also owns property at 609 Bridge Street and at Kendall Marketplace. approach We will plan a meeting early in the project to acquaint the City and the Wold-Kueny Team to:• Refine and review project objectives, scope, and task schedules.• Allow you to offer your insight and guidance to the consultants at project initiation.• Review other project “ground rules” and logistics. The initial phase of work is directed toward starting the project, finalizing the work plan and defining the current operations and accompanying strengths and weaknesses in the vehicle and equipment maintenance and support areas. The various work tasks include pre-study data collection, initial interviews with managers and users, and observation and activities designed to identify existing processes and provide possible enhancements. Work steps are as follows and are further broken down on the following pages STEP 1: DATA COLLECTION AND ANALYSIS STEP 2: FLEET MANAGEMENT AND EQUIPMENT REVIEW STEP 3: FLEET OPERATIONS REVIEW/OBSERVATIONS STEP 4: DOCUMENTATION OF MANAGEMENT PRACTICES STEP 5: FACILITIES REVIEW D | APPROACH City of Yorkville Analysis 21 FACILITY ASSESSMENT PROCESS STEP 1: DATA COLLECTION AND ANALYSIS In advance of our on-site interviews, we will require the following vehicle and equipment data for all of the Public Works and Parks Department’s rolling and fixed assets for: • Year, make, model, location, weight class, mileage, maintenance and fuel costs. From our interviews and requested data, we will be reviewing the following areas, specifically:• Operations, i.e. organizational structure with position titles and certifications held. Organizational chart should be supplied by City.• Fleet age, size, composition, condition, life expectancy and replacement schedules of the fleet.• Compliance with PM schedule and relationships of scheduled to unscheduled repairs.• Hours of operation, single or multiple shifts.• Equipment utilization/fleet sizing.• Working with staff to understand needs for vehicles and equipment both those that are met and those that are not met.• Catalog of employee skill levels. Our continued review of the data will include determining:• Optimum fleet size and composition that will meet current and future needs.• Opportunities to reduce fleet size.• Opportunities for pooling like equipment.• Opportunities to improve vehicle utilization.• Use of vehicles for personal travel or take homes. STEP 2: FLEET MANAGEMENT AND EQUIPMENT REVIEW We will assess the adequacy of the current fleet management practices, other tools used for fleet maintenance, and recommend the necessary upgrades or improvements, specifically: • Provide recommendations on shop safety, standard operating procedures (SOP)’s and environmental compliance. • We will review the demands placed on the mechanics, and make recommendations on improving the support tools necessary to support the diverse fleet the mechanics maintain.• We will gauge the degree to which the lack of special shop equipment and tools aid or hinder the repair process, and evaluate the existing shop capital equipment and diagnostic hand tools. We will provide estimates on any improvements necessary and capital equipment that may be necessary to improve the current service. D | APPROACH City of Yorkville Analysis 22 STEP 3: FLEET OPERATIONS REVIEW/ OBSERVATIONS The Wold-Kueny Team will initiate reviews of staff and maintenance procedures in place. These on-site preliminary reviews will be conducted using observation, data sampling, and an extensive interview with shop management personnel and mechanics. Areas to be reviewed include: • Shop and departmental organization.• Shop procedures, work order control and preventive maintenance practices.• Repair and maintenance operations.• Establish and implement Vehicle Equivalency Unit (VEU) measures based on historical data. Number of mechanics to number of VE’s will be determined and discussed.• Vehicle storage locations and conditions such as, warm versus cold storage.• Number of vehicles being staged at any given time in order to determine average “downtime” of fleet. • Hazardous waste disposal.• Shop security. work order/shop control • The degree of ‘tightness” in which work is assigned and controlled within the shop.• Quality assurance procedures.• Record keeping. repair order procedures • How the repair order enters the information system (e.g. data capture). • How the mechanic receives instructions (verbal, written, or repair history) about his or her next assignment.• The order entry procedure.• The structure and use of the priority system.• Fix/scrap/contract decision processes. shop scheduling • The “correctness” of the resource allocation decision process.• The process by which backlog is managed and controlled through the priority systems.• Repair shifts.• Overtime. parts evaluation • Determine the adequacy of the procurement process.• Evaluate the stock mix and level (items, dollars and line items).• Assess the balance between parts retrieved from stock as opposed to those purchased through blanket purchase orders “on the street”.• Assess the controls and reporting of stock maintained.• Determine the range of obsolete parts existing in the parts inventory.• Is outsourcing of the parts operation a viable approach. We will also spend part of our time surveying principal users of maintenance services in order to gauge the general level and adequacy of “customer service.” We typically are able to identify symptoms or problematic situations during this process. We will gauge the level of user responsibility at this point as well. This step will be particularly important as we establish a base level of comparison for future organizational, maintenance alternatives and the possibilities of consolidation both operations. performance management indicators During this step, The Wold-Kueny Team will develop key indicators to appraise departmental management of the quantitative effort in fleet management. Accordingly, we will develop both indicators and the process for developing such indicators. Preliminarily, indicators should revolve around: performance • Turnaround• Repeats• Downtime• Parts Management• PM Compliance• Mechanic productivity The Wold-Kueny Team utilizes over 20 performance indicators that should continue to be captured as on-going measures of garage efficiency. D | APPROACH City of Yorkville Analysis 23 STEP 4: DOCUMENTATION OF MANAGEMENT PRACTICES During this step, The Wold-Kueny Team will inventory and document the various management practices for financing, procurement, vehicle replacement and disposal of fleet, specifically:• Adequacy of the current replacement funding process. (15 year replacement schedule).• Provide guidelines for vehicle replacement and disposal that maximize asset value.• Review current practices for purchasing, financing/ payment, vehicle selection and disposal of vehicles for all departments.• Ramifications of central ownership on internal operations, financing, chargeback’s, and administrative practices of the City.• Assess pros and cons of short term rental versus long term leasing or purchasing of vehicles given past budgeting strategies.• Discuss the pros and cons of existing payment/financing options including the use of possible grant funding and make recommendations.• Provide any immediate recommended changes to inventory, insurance or financing options currently in place. replacement cycle Our Team will review key aspects of the fleet’s replacement cycle to pinpoint weaknesses, identify alternatives, and formulate preliminary implementation strategies where appropriate based on criteria of age, mileage, cost, and available budget for all vehicles and equipment over 15 year period. • Is the current replacement age consistent with the cost of maintenance? • Can replacement cycles be extended or shortened? • Is “fleet creep” apparent and if so, how can it be controlled or eliminated? • If fleet downsizing is possible, what impact will it have on future mechanic staffing and parts management? STEP 5: FACILITIES REVIEW As a team, working with the City, we will conduct interviews with key staff to determine the appropriate space needs. From this we will further develop and circulate respective spatial requirements. Data from this document will be incorporated into a “spatial worksheet” and an ultimate block diagram space plan will be produced. Specifically, we will: • Perform a general Condition Assessment of the existing Tower Lane and Wolf Street Facilities in order to evaluate any facility and site deficiencies including, current spatial deficiencies, estimated age, recent upgrades and expected CIP improvements, general systems deficiencies, site circulation, maneuverability, public and private entry/ egress, parking, security and ADA compliance. a. Determine the existing area of each building and room. b. Report on findings, circulate to key staff for review and comment and make necessary revisions. For the maintenance staffs we will determine, specifically: • Assignment patterns (number and mix). • Labor rate calculation to test the true fully burdened rate in comparison to the private sector. • Any differential between job specifications and actual duties performed. • Degree of training accorded to incumbents and certification levels/skill levels. • Adequacy of current shift configuration. • Degree of safety orientation. • Consolidation pros and cons of both mechanic groups under “one roof”. The Wold-Kueny Team will use this and other data to assess the adequacy of current training programs, incentives, and the resource allocation process within maintenance. FINAL DELIVERABLES Final deliverables will include: 1. Space needs analysis identifying optimal current and future space requirement recommendations including, but not limited to, the following: • Vehicle and equipment storage • Vehicle maintenance and parts/inventory storage • Division shops • Administrative offices and staff support • Salt storage • Fuel station 2. Site evaluation assessing adequacy of identified City- owned properties for accommodating the current and future needs of the City; including preliminary evaluation and master planning of the 8 acre site at Kendall Marketplace for potential future development for Public Works and Park Department facilities. 3. Project cost estimate and schedule development identifying opportunities for minimizing construction costs and maximizing longterm investment through efficient facility design in support of ideal operational models. D | APPROACH City of Yorkville Analysis 24 D | APPROACH PUBLIC WORKS & FLEET MAINTENANCE FACILITY DESIGN CONSIDERATIONS In order to define the current and future space needs for Public Works and the Parks Departments, our team members propose to interview City staff and to conduct review of existing operations and assess the limitations posed by the current facilities. These may include insufficient administrative space, lack of proper amenities, lack of sufficient storage shop/s and circulation spaces and insufficient storage of seasonal equipment. As for equipment, we will identify every motorized vehicle and towed behind piece of equipment as well as any attachments stored on site. Once identified, we will recommend the appropriate size and means of storage. Administratively, some common spaces could possibly be shared such as a conference room, office equipment areas and archives. Amenities include areas such as training/lunch room and restroom/locker areas. Moving forward, we will begin to layout our approach to identifying the necessary site and facility space needs, specifically: A. Administration B. Vehicle Maintenance C. Employee Support Area/s D. Vehicle Storage E. Ancillary Buildings and Site Improvements Interviews will be conducted in small groups or one-on-one. The purpose of these interviews is to gain the perspective of the employees regarding service delivery capabilities, public interaction, physical barriers, location of existing offices and interaction with other employees or the public. A. Administration We propose to specifically discuss and determine the spatial requirements for the following areas: • Reception area, frequency of public interaction, and amount/type of various security controls needed. Number, type and size of recommended offices and/or open office workstations. • Number type and size of any conference/meeting areas, large and/or small. • Plan storage/layout area needed. • Active and non-active archives and file retention area(s). • If feasible, a shared, centralized area for office equipment, document preparation and IT server closet. B. Vehicle Maintenance Our scope of services will analyze the Fleet Maintenance operations in order to determine type of service being provided on heavy and light vehicles, specialized equipment and any other vehicles. We will specifically review: • The current and future maintenance needs of the City • Number and type of bulk products dispensed and space required for bulk fluids. • Parts inventory requirements and other inventory needs affecting space requirements. • Active versus inactive parts requirements. • Tire storage, equipment requirements, and outsourcing. • The number and type of hoists (in-ground, recessed, mobile etc.). • The possible need for an overhead bridge crane. • In ground and take-up exhaust reels. • Current and potential future outsourcing. • Welding and the need for a dedicated weld bay area and equipment such as a jib crane, weld tables, racks, and electrical requirements. City of Yorkville Analysis 25 D | APPROACH PUBLIC WORKS & FLEET MAINTENANCE FACILITY DESIGN CONSIDERATIONS C. Employee Support Area • A break/training room area equipped with weather equipment. • Amenity needs such as restroom, shower, locker rooms and mud room. • A small area for uniforms, if this is applicable. D. Vehicle Storage Vehicles and equipment may be stored in both warm and cold storage buildings. Typically all response vehicles with attachments, light duty trucks (department trucks and take-homes), and heavy duty equipment are stored in a warm environment. Seasonal equipment such as tractors, rollers, and mower equipment is usually stored in minimally heated storage. For each vehicle, we will assess the make, model, age, size and accompanying attachments. E. Ancillary Buildings and Site Improvements In addition to Fleet Maintenance and Vehicle Storage, the current and future facilities will need to address other areas and equipment such as: • Review the above ground fueling system and assess the possibility of using alternate fuels such as CNG. • A manual wash system should be determined with the ability to flush the inside of dump boxes via catwalks. • Open or covered material storage bins. • Public and employee parking space. City of Yorkville Analysis 26 E | REFERENCES REFERENCES city of west des moines, ia Mr. Bret Hodne, Director of Public Works Bret.hodne@wdm.iowa.gov 515 222 3536 city of oskkosh, wi Kevin Uhen, Field Operations Manager 920 232 5382 kenosha county, wi Frank Martinelli, Engineering Projects Manager Frank.Martinelli@KenoshaCounty.org 262 818 5129 city of dubuque, ia John Klosterman, Public Works Director jkloster@cityofdubuque.org 563 589 4250 village of brown deer, wi Matthew Maederer, Public Works Director/ Village Engineer mmaederer@browndeerwi.org 414 357 0120 village of palatine, il Matt Barry, Director of Public Works 847 202 6960 village of buffalo grove, il Mike Skibbe, Director of Public works mskibbe@vbg.org 847 459 2545 village of schaumburg, il Amanda Stuber, Facilities Division Management astuber@schaumburg.com 847 923 6645 northwest water comission Kevin Lookis, Executive Director klookis@northwestwater.org 847 635 0777 city of crystal lake, il Mike Magnuson, Public Works Director mmagnuson@crystallake.org 815 356 3611 KUENY REFERENCESWOLD REFERENCES City of Yorkville Analysis 27 WHY WOLD? We greatly appreciate the opportunity to present our team, our beliefs, and our process for your consideration. everything we do focuses on listening to you to achieve your long-term goals We have no preconceived agenda for what we think your project should be. We believe our job is to ask the right questions to understand all of your needs, and bring innovative solutions to solve those challenges. No other firm has as many tools and processes focused specifically on gaining feedback and input to guarantee your involvement and ownership at every stage of the process. Our services are not limited to a set number of meetings or hours for a given phase or task. They are full service and inclusive of anything necessary to make the project a successful experience for you. our approach considers the big picture We understand the importance of the decisions we make today and how they will impact future changes. Our process focuses on asking questions not just for today, but for the future as well. The solutions we develop together need to adapt to future opportunities and be flexible enough to change without major facility upgrades. We work with dozens of public sector clients to give you greater insight on how others are handling similar situations and to inform your decision making process. our focus on building relationships gives us a different motivation When we develop a new relationship, we expect it to last for many years to come. With this in mind, we take a more cautious approach in considering the implications of every step we take and its impact on your community and future stakeholders. We don’t disappear when the project is over. We intend to be around long after the project is over to help with any on-going issues, future planning initiatives, or facility questions—whatever you might need. F | WHY WOLD-KUENY? United City of Yorkville STATEMENT OF INTEREST & QUALIFICATIONS Submitted By: James A. Petrakos, AIA, LEED AP Tria Architecture 901 McClintock Drive, Suite 100 Burr Ridge, Illinois 60527 630.455.4500 TriaArchitecture.com March 12, 2021 [This page is left intentionally blank] Tria Architecture: COVER LETTER UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Our Firm has an expansive level of experience with Municipal Projects that spans from Village Hall renovations to new 85,000 s.f. Public Works Facilities. Additionally, a large portion of the projects we have completed for Municipalities resides in the Public Works sector. Some of our highlighted Municipal projects include: 2: Firm Experience: Municipal Projects 1: Firm Information Primary Contact: James A. Petrakos, AIA, LEED AP Managing Principal P. 630.455.4500 F. 630.455.4040 E. JPetrakos@Tria-Arch.com W. www.TriaArchitecture.com Number of Offices: Tria Architecture has three offices. Your projects will be managed by our Burr Ridge Office. West Suburban Office (Headquarters) 901 McClintock Drive Suite 100 Burr Ridge, IL 60527 South Suburban Office 1820 Ridge Road Suite 209 Homewood, IL 60430 Northwest Indiana Office 436 Sand Creek Drive N Suite 105 Chesterton, IN 46304 Principals & Staff: Tria Architecture was formed and is managed by three Principal Architects: James A. Petrakos, AIA, LEED AP Thomas R. Szurgot, AIA, LEED AP Ronald E. McGrath, AIA, LEED AP Tria Architecture has a staff of sixteen, consisting of thirteen architects, one interior designer, one graphic designer, and one administrative staff member. We also have strong relationships with consultants in all disciplines, giving us the ability to tailor the most qualified team for each project.. Number of Years in Business: Tria Architecture has been proudly serving our clients for seventeen years under the same name (our organization has not been known by any other name). Village of New Lenox •Public Works Facility - Space Needs Analysis •Public Works Facility - New Building Village of Shorewood •Public Works Facility - Space Needs Analysis •Public Works Facility - New Building Village of Lombard •Maintenance Facility - New Building City of Lockport •New Public Works Addition City of Country Club Hills •Outdoor Amphitheatre - New Building •Vehicle Storage Building - New Building •Fleet Maintenance Facility - New Building Village of Niles •Master Plan for Public Services Campuses •Police Storage Building Village of Glenview •Public Works Renovation Village of Homer Glen •Heritage Park Master Plan Please see the Highlighted Projects section (Page 19) of our response packet for more project details. TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES Space Needs Analysis With over 25 years each of public works experience, Jim Petrakos and Ronald McGrath have seen the evolution of public works designs over the years. From large open storage barns to 115,000 s.f. facilities (Elmhurst) that store every vehicle and piece of equipment under roof, work shops for every department, mechanics bays, and a central store to loan out and track all equipment to minimize “shrinkage”. Our team will work diligently with your public works and parks departments to analyze their current spaces and work-flow, as well as the City’s projected needs. Through this process, we cannot forget the needs of the parks department. We are working with the Village of Homer Glen on their 108-acre Heritage Park renovations from Master Planning to a new amphitheater. A part of the conversation was the need to store more park maintenance equipment on site that would be used on this site, as well as on all of the other Village parks. We account for every lawn mower and file cabinet, and inventory every vehicle including their size and wheel-base turning radius. TRIA’s process was able to save the Village of New Lenox several thousand square feet of building by organizing everything in an efficient manner…which translated to hundreds of thousands of dollars. Our analysis doesn’t stop at the interior of the building. Once we have identified the current needs footprint (with 5-10% space for immediate growth), we try to organize the facility so that it can grow where it needs to in the future. For example, if your mechanics bays needs are projected to grow the most, we make sure the open space is there for a future addition. Although some architects say they can achieve this, Tria provides the expertise to make sure the plan actually works when you eventually do the addition. This means everything is thought out now… from circulation, to upsizing Mechanical, Electrical and Plumbing systems, to making sure no utilities are run in that open space that will interfere with the addition. We want to do the “heavy lifting” now so that the future additions are easy! Site Evaluation Description Once our building’s current and future needs are planned for, we can turn our eye to your needs on site. The same process for the interior of the building will be followed for the exterior of the building. We will investigate current and future needs in material storage, public parking, staff parking, fueling islands, salt domes, brine sheds, truck circulation, storm water detention, etc. This analysis will complete the picture of total acreage needs and then it is up to TRIA to lay it all out efficiently on your site(s). It is our understanding that we have the potential of renovating one of the two existing sites, and/or building new on a vacant piece of property. All factors will be taken into consideration so that the Board and Administration are given a complete overview of their options, along with pro’s and con’s of each option. Project Cost Estimate and Schedule Description As part of the analysis process, we will discuss many building options and layouts. These options are meaningless if they don’t convey to the Board and Administration the entire picture such as budgets, schedules, soft costs, and delivery methods. In a project like this, everything is a factor. One option may offer an expedited schedule while impacting the budget adversely; or yet another option may offer the best long-term solution but may displace your operations from the site for several months. From budget, to schedule, to operational impact… TRIA is well versed in providing all of the pertinent information so that the Board and Administration can make educated decisions for the community moving forward. 3: Proposed Plan to Meet the City’s Desired Outcomes In terms of saving fees, we have always been proud of the fact that TRIA is an à la carte service firm. We respect a municipality that turns the entire project over to us… as much as a municipality that is willing to roll up their sleeves and do some of the homework on their project. These tasks are usually discussed in our contract kick-off meeting, but we can offer you some initial ways to help, and lower the overall fee from our firm. They are tasks such as: 1.Provide AutoCAD copies of the Plat of Survey and Topographic surveys of the properties. 2.Provide AutoCAD drawings of the existing facilities. 3.Provide floorplans showing the working space of each person and each department. 4.Provide a complete vehicle and equipment inventory including sizes and wheel-bases. 5.Provide a complete furniture inventory including sizes. 4: Potential Alternatives to Limit City Costs TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. 5: References Mayor Tim Baldermann 815.462.6425 Mr. Kurt Carroll Village Administrator 815.462.6410 Highlighted Projects •New Metra Station •New Public Works Facility Highlighted Projects •New Public Works Facility Village of New Lenox - New Public Works Facility Village of Shorewood - New Public Works Facility Village of Shorewood City of Palos Hills Village of New Lenox City of Palos Hills - New Public Works Facility Mr. Jim Cullotta Village Administrator 815.553.2323 Mr. Noriel Noriega Public Works Director 815.553.2323 Highlighted Projects •Public Works Facility Space Needs Analysis •New Public Works Facility Mr. Chris Drey (Previous Public Works Director) Public Works Director (Village of Romeroville) 815.378.4061 Highlighted Projects •Public Works - Garfiled Site Maintenance Facility Village of Lombard Village of Lombard - Public Works - Garfiled Site Maintenance Facility Highlighted Projects •New Public Works Addition City of Lockport Mayor Jerry Bennett 708.598.3400 Mr. Nick Oeffling Commissioner, Public Works / Water Sewer 708.598.3400 ext. 1111 Mr. Carl Goldsmith Director of Public Works 630.620.5982 Mr. Brent Cann Director of Public Works 815. 838.0549 ext. 2313 Mr. Angelo Kleronomos Owner 630.554.6000 Highlighted Projects •Woodward Business Center - Oswego •Rosehill Clubhouse Local Projects - Property Concepts Inc. [This page is left intentionally blank] [This page is left intentionally blank] Tria Architecture: STATEMENT OF INTEREST & QUALIFICATIONS [FULL DETAILS] TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. OVER 73 YEARS EXPERIENCE AS A MIDSIZED FIRM, WE ARE AWARDED THE FLEXIBILITY TO ADDRESS NOT ONLY THE DIVERSE NEEDS OF BOTH LARGE AND SMALL PROJECTS BUT ARE SIZED TO DO BOTH WELL TAILORED SERVICES CREATIVE SOLUTIONS IT IS OUR GOAL TO UNDERSTAND YOUR PROBLEMS AND FACILITATE SOLUTIONS. THE CORNERSTONE OF OUR DESIGN PHILOSOPHY CONSISTS OF A COLLABORATIVE EFFORT PUT FORTH BY OUR TEAM AND YOUR KEY STAKEHOLDERS. THE MAJORITY OF OUR FIRM’S WORK COMES FROM REPEAT BUSINESS AND CLIENT REFERRALS. WE BELIEVE THIS DEMONSTRATES OUR LEVEL OF SERVICE AND ABILITY TO FOSTER MEANINGFUL, PROFESSIONAL RELATIONSHIPS. OUR STAFFOUR FIRM TRIA IS AN EQUAL OPPORTUNITY EMPLOYER BURR RIDGE, IL HOMEWOOD, IL CHESTERTON, IN THREE OFFICE LOCATIONS OVER SEVENTEEN YEARS IN BUSINESS TRIA HAS BEEN PROUDLY SERVING OUR CLIENTS SINCE 2004 $500M OVER $500,000,000 IN CONSTRUCTION PROJECTS TRIA’S THREE PARTNERS COLLECTIVELY HAVE OVER 70 YEARS OF EXPERIENCE IN THE PUBLIC MARKET PERSONAL ATTENTION 17 MINORITY STAFF MEMBERS 25% OUR PHILOSOPHY FEMALE STAFF MEMBERS 38% 13 ARCHITECTURAL STAFF 1 INTERIOR DESIGNER 1 GRAPHIC DESIGNER 1 ADMIN STAFF 16 TEAM MEMBERS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES March 12, 2021 Ms. Carri Parker, Purchasing Manager United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Re: Statement of Interest & Qualifications for Architectural Services for: United City of Yorkville Members of the Selection Committee: With great enthusiasm I submit Tria Architecture’s team qualifications for this exciting opportunity to work with the United City of Yorkville. We have been eager to work with you and have submitted on previous RFQ’s. As we just finished one public works project (Palos Hills), and are currently designing two public works projects (Shorewood and Lockport), we feel that we are one of the leading design firms in public works projects. Ronald McGrath and I each have over 25 years of experience master planning, renovating and designing new public works facilities to best fit the municipality… and we are both eager to assist the United City of Yorkville with all of your current and future needs! As you read our RFQ, our firm will stand out above the rest because we believe in building strong personal relationships with our clients and their communities through three pivotal value points: Tailored Services, Creative Solutions, and Personal Attention. Tailored Services. While always placing an emphasis on service, we know that no two City’s needs are the same, and although projects may be similar in scope, every project is unique. Apart from the normal project work, we will also provide assistance to your staff by facilitating in-house projects through code reviews, quick design sketches, and contractor back-ground checks. Creative Solutions. As your Architect, we will become your advisor, your construction cohort, and, above all else, your creative solution provider. The cornerstone of our design philosophy consists of a collaborative effort put forth by our team and the City’s key stakeholders. We are here to support and accommodate your City with creative solutions that facilitate your needs and stay well within your budget. Personal Attention. Of our three pivotal value points, we believe our personal attention to the client is truly the core value from which the other values are influenced. With a majority of our firm’s work coming from repeat business and client referrals, we believe our level of service and ability to foster meaningful, professional relationships is clearly demonstrated in our history of work. Our team is there from the beginning until the end, from the first nut to the last bolt, wearing the dust proudly along the way as we meet each milestone. On behalf of Tria Architecture, we greatly appreciate the time taken to review our qualifications as we would very much like to grow our relationship with the United City of Yorkville and assist with future development. Sincerely, TRIA ARCHITECTURE James A. Petrakos, AIA, LEED AP [This page is left intentionally blank] UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES Section One: FIRM INFORMATION 1.1: Firm Information 1.2: Firm Services 1.3: Firm Insurance Section Two: HIGHLIGHTED PROJECTS Section Three: KEY PERSONNEL & EXPERIENCE 3.1: Project Team 3.2: Project Team Organization 3.3: Project Team Resumes 3.4: Sub-Consultants Section Four: PROJECT APPROACH 4.1: Inception to Owner Acceptance 4.2: Cost Estimating 4.3: Space Needs Analysis & Master Planning Section Five: CLIENT REFERENCES [This page is left intentionally blank] Section One: FIRM INFORMATION UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. 16 SECTION ONE: FIRM INFORMATION 1.1: Firm Information Principals & Staff: Tria Architecture was formed and is managed by three Principal Architects: James A. Petrakos, AIA, LEED AP Thomas R. Szurgot, AIA, LEED AP Ronald E. McGrath, AIA, LEED AP Tria Architecture has a staff of sixteen, consisting of thirteen architects, one interior designer, one graphic designer, and one administrative staff member. We also have strong relationships with consultants in all disciplines, giving us the ability to tailor the most qualified team for each project.. Primary Contact: James A. Petrakos, AIA, LEED AP Managing Principal P. 630.455.4500 F. 630.455.4040 E. JPetrakos@Tria-Arch.com W. www.TriaArchitecture.com Number of Years in Business: Tria Architecture has been proudly serving our clients for seventeen years under the same name (our organization has not been known by any other name). Type of Organization: Tria Architecture is an S-Type Corporation. Professional Affiliations: Number of Offices: Tria Architecture has three offices. Your projects will be managed by our Burr Ridge Office. West Suburban Office (Headquarters) 901 McClintock Drive Suite 100 Burr Ridge, IL 60527 South Suburban Office 1820 Ridge Road Suite 209 Homewood, IL 60430 Roofing Consultants Institute (RCI) Illinois City County Management Association (ILCMA) Will County Governmental League (WCGL) American Institute of Architects - Chicago, Northeastern Illinois Chapters National Council of Architectural Registration Boards (NCARB) U.S. Green Building Council (USGBC) Leadership in Energy and Environmental Design (LEED) Northwest Indiana Office 436 Sand Creek Drive N Suite 105 Chesterton, IN 46304 TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. TRIA ARCHITECTURE, INC. | 17 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES 1.2: Firm Services Tria Architecture has the capability to take any of your projects from inception to completion. Our listed scope of services is merely a glimpse into what our firm has to offer in regards to technical skills. With our capabilities and the capabilities of our potential consultants, we are more than certain that we can assist with any project, including: Planning Renovations Additions New Construction Village of New Lenox - Public Works Facility City of Palos Hills - New Public Works Facility Planning: • Master Planning • Feasibility Studies • Existing Facility Analyses • Life-Cycle Analyses • Facility Space Planning • Site Selection Analyses • ADA Compliance Studies • Grant Writing Assistance • Referendum Planning Architectural Design: • Project Design • Sustainable Design • Project Renderings • Interactive 3D Modeling • Project Management • Cost Estimating • Construction Documentation • Bidding & Negotiation • Construction Observation • Close-Out Services Interior Architecture: • Interior Design • Space Planning • Evaluation of Existing Furniture • Selection of Furniture and Equipment • Selection of Interior Finishes • Way Finding Signage • Organizational Studies • Project Phasing Analysis • Graphic Design / Branding Services TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. 18 SECTION ONE: FIRM INFORMATION 1.3: Firm Insurance RBUSLDDARSNILTRINSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACTNAME:FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE # CIANEGAREVOC GNIDROFFA )S(RERUSNI Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: TCEJ COL COMBINED SINGLE LIMIT)tnedicca aE($ BODILY INJURY (Per person) $ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS AUTOS ONLYHIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH-STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). :REBMUN NOISIVER:REBMUN ETACIFITRECSEGAREVOC NOITALLECNACREDLOH ETACIFITREC © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE Hartford Casualty Insurance Company Twin City Fire Insurance Company Navigators Insurance Company USI Ins Srvcs LLC Euclid-Prof 2021 Spring Road, Suite 100 Oak Brook, IL 60523 312 442-7200 Laurie Cloninger 9394-735 0169125-526 036 laurie.cloninger@usi.com 29424 29459 42307 A X X X 000,000,11202/12/700202/12/706590NUABS38 300,000 10,000 1,000,000 2,000,000 2,000,000 A X X 000,000,11202/12/700202/12/706590NUABS38 A X X X 10,000 000,000,51202/12/700202/12/706590NUABS38 5,000,000 B N 83WEGTF0979 07/21/2020 07/21/2021 X 500,000 500,000 500,000 C Professional Liability CM20DPLZ01ELRIV 03/27/2020 03/27/2021 $2,000,000 each claim / $2,000,000 annual aggr. Professional Liability is written on a 'claims made' policy form. TRIAARCHClient#: 852496 LXCAA1 of 1 Tria Architecture, Inc. THIS CERTIFICATE OF INSURANCE IS INTENDED AS A SPECIMEN COPY ONLY. 9/14/2020 Tria Architecture, Inc. 901 McClintock Dr Ste 100 Burr Ridge, IL 60527 Section Two: HIGHLIGHTED PROJECTS TRIA ARCHITECTURE, INC. | 19 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of New Lenox Space Needs Assessment Page 1 1/16/2019 Village of New Lenox - Public Works Facility Division and Room Size Analysis Proposed Proposed Proposed S.F.:Floor Level:Security Level:Room Type: 280.0 1 215.0 1 210.0 1 210.0 1 210.0 1 210.0 1 283.0 1 General Office Area (cubicles)241.0 1 Conference Room 294.0 1 seating for 10 people Kitchen/ Training Room w/ Vending 2146.0 1 Men's Toilet 64.0 1 Women's Toilet 64.0 1 Public Toilet 64.0 1 Computer/Data/Phone Room 100.0 1 Copy Area 111.0 1 Storage 452.0 1 Coffee Area 61.0 1 Men's Locker Area 1576.0 1 (60) 24" x 24" lockers max. Women's Locker Area 375.0 1 (10) 24" x 24" lockers max. Laundry 64.0 1 112.0 1 7342.0 8620.0 2 1483.0 1 1483.0 1 1483.0 1 1633.0 1 1652.0 1 58.0 1,2 55.0 1 200.0 1,2 16667.0 4079.0 1 551.0 1 550.0 1 192.0 1 Toilet 49.0 1 Welding 126.0 1 1198.0 1 472.0 1 7217.0 47895.0 1 47895.0 100.0 1 207.0 1 307.0 Dumpster Area (5) 20 yard dumpsters Covered Storage 25' x 100' Maintenance Parking 11 spaces Main Parking 82 spaces Small Storage Bins (50 yd) 3 bins Sugar Beet Extract Storage (2) 3,000 gallons Calcium Chloride Storage (2) 5,000 gallons Anti-Icing Mix Storage Division Sub-Total: Shop Area: Mezzanine 50' x 100' Electrical Debris Sorting 5,000 gallons Salt Brine Maker 3 bins Division Sub-Total: Division Sub-Total: Streets Shop Water Admin. Assistant 2 workstations Site: Salt Storage Building General: 80' x 80' Division Sub-Total: Vehicle Storage Lubricant Storage Room Tire Storage Room Maintenance Bays 4 bays, 1 drive thru Parts Storage Maintenance Manager Fleet Maintenance: Stairs (2) Fleet Storage: Admin. /Files Wash Bay Water Shop Elevator Equipment Forestry Shop 4 workstations Sign Shop SPACE NEEDS ANALYSIS: Division and Room Type:Notes: Office Area: Director - Water Public Works Director Assistant Public Works Director Director - Forestry Misc. Shop Elevator seating for 60 People Director - Streets Quiet Room Large Storage Bins (200 yd) 3 bins Division Sub-Total: 15' x 15'Rinse Area 20 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of New Lenox 1 Veterans Parkway New Lenox, Illinois 60451 Project Cost: N/A Completion Date: Spring 2012 Village of New Lenox: Space Needs Assessment Tria Architecture was approached by the Village of New Lenox to conduct a Space Needs Assessment for a 85,000 s.f. public works facility. Focusing on the office, shop, fleet maintenance, and fleet storage areas - as well as the overall site - the Space Needs Assessment became the initial phase of a project which would result in the design and construction of a new Public Works Facility. TRIA ARCHITECTURE, INC. | 21 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of New Lenox Public Works Facility 22 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of New Lenox 1 Veterans Parkway New Lenox, Illinois 60451 Project Cost: $8,400,000 Completion Date: Fall 2013 Village of New Lenox: Public Works Facility Following the conduction of a Space Needs Assessment for a 85,000 s.f. public works facility in the Village of New Lenox, Tria Architecture moved forward with the design and construction of a new Public Works Facility. The facility houses the main offices, division shops, fleet maintenance, lockers, storage mezzanine, cafeteria and storage for all of their vehicles. The site consists of employee parking, salt storage, material bins and a gas/diesel fueling station. The facility is designed with space for future expansion of vehicle storage and vehicle maintenance. TRIA ARCHITECTURE, INC. | 23 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Shorewood Space Needs Analysis DRAFTVillage of Shorewood - Public Works Facility Division and Room Size Analysis Current S.F.: 574.0 400.0 437.0 240.0 368.0 1445.0 Water Department Storage 252.0 Water Shop 624.0 Water Vehicle Storage 1248.0 In water shop Vehicle Storage 7310.0 Tractor/Equipment Storage 1445.0 Parks Building Restroom 96.0 Vehicle Storage 1826.0 16265.0 1504.0 1504.0 Division Sub-Total: Division Sub-Total: Village Hall (1 Building) Sign Shop In Village Hall Basement 12' clear height Electrical Storage Mezzanine Storage Not designed for heavy storage loads Restrooms Building Maintenance Storage Storage EXISTING SPACE ANALYSIS: Division and Room Type:Notes: 107 W Jefferson Site (2 Buildings) Locator's Office Shared by 2 people, includes storage Page 1 12/6/2017 DRAFTVillage of Shorewood - Public Works Facility Division and Room Size Analysis Current S.F.: EXISTING SPACE ANALYSIS: Division and Room Type:Notes: 187.0 391.0 160.0 170.0 391.0 144.0 4183.0 5626.0 1656.0 1656.0 Lunch Room 336.0 Not enough room for current staff to each lunch together 64.0 336.0 3740.0 1200.0 625.0 9613.0 Fueling Island Above ground fuel tanks Division Sub-Total: Exterior Vehicle Storage Many vehicles and trailers stored outside 400 ton storage, building is deterioratingSalt Storage Restrooms Vehicle Storage and Wash Bay Street Shop Street Vehicle Storage In street shop Division Sub-Total: 908 Cottage Site (3 Buildings) Exterior Vehicle Storage Many vehicles and trailers stored outside Vehicle Maintence Shop Includes fabrication shop and fluids storage Lockers On mezzanine Administrative Office Shared by 2 people Parts Storage and File Storage Parts Storage Director's Office Supervisor's Office Shared by 3 people (Streets, Water, Parks) Restrooms 906 Cottage Site (1 Building) Page 2 12/6/2017 24 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Shorewood One Towne Center Blvd. Shorewood, Illinois 60404 Project Cost: N/A Completion Date: Summer 2018 Village of Shorewood: Space Needs Analysis The Village of Shorewood hired Tria Architecture to inventory their existing Public Works facilities and vehicles to identify deficiencies and areas of need, and to develop a program for a new Public Works facility that would combine all Public Works services under one roof. With current Public Works scattered over five different sites, Public Works operations is not very efficient. In addition, most of the facilities were at the end of their usable life and located within a RFF district. Village of Shorewood - Public Works Facility Division and Room Size Analysis Current S.F.:VNL S.F.:Proposed S.F.: 187 207 200 0 150 150 130 210 150 130 151 150 0 0 150 130 151 150 0 0 150 0 0 150 170 350 350 General Office Area (cubicles)0 1388 700 Conference Room 0 356 350 seating for 10 people Kitchenette 0 100 100 Kitchen/ Training Room 336 2141 2150 Men's Toilet 64 55 55 Women's Toilet 0 55 55 Men's Public Toilet 200 183 180 Women's Public Toilet 200 183 180 Computer/Data/Phone Room 0 98 100 Storage 240 177 200 Men's Locker Area 336 1537 1500 Women's Locker Area 0 380 400 Laundry 0 60 60 0 127 150 0 145 250 2123 8204 8030 Entry Vestibule secure entry vestibule Admin. Assistant Reception, 2 workstations Supervisor - Parks Supervisor - JULIE Coordinator Sipervisor - Streets Supervisor - Buildings and Grounds SPACE NEEDS ANALYSIS: Division and Room Type:Notes: Office Area: Supervisor - Water Public Works Director Public Works Superintendent seating for 60 People Quiet Room 4 workstations Admin. Office Division Sub-Total: Page 1 12/7/2017 Village of Shorewood - Public Works Facility Division and Room Size Analysis Current S.F.:VNL S.F.:Proposed S.F.: SPACE NEEDS ANALYSIS: Division and Room Type:Notes: 1445 8426 8425 1450 1540 1550 2024 1540 1550 0 1540 1550 1504 1555 1550 0 1540 1550 0 0 2500 0 70 70 0 64 64 0 157 160 6423 16432 18969 4183 5234 5250 0 507 500 0 521 525 0 196 200 Toilet 160 55 55 0 1258 1250 535 461 550 4878 8232 8330 17225 48219 48250 17225 48219 48250 Fabrication Shop Elevator Parks Shop existing is in vehicle maintence area existing in shared space with vehicle storage Sign Shop Water Shop existing is in vehicle storage area Elevator Equipment Fleet Maintenance: Wash Bay Lubricant Storage Room Tire Storage Room Stairs (2) Division Sub-Total: Division Sub-Total: Maintenance Bays 4 bays, 1 drive thru Parts Storage Maintenance Manager Division Sub-Total: Interior Vehicle Storage Fleet Storage: Streets Shop Shop Area: Misc Shop Mezzanine Page 2 12/7/2017 TRIA ARCHITECTURE, INC. | 25 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Shorewood New Public Works Facility 26 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Shorewood One Towne Center Blvd. Shorewood, Illinois 60404 Project Cost: $10,000,000 (Estimate) Completion Date: Pending Village of Shorewood: New Public Works Facility Tria developed a proposed a building program for the Village of Shorewood for a new Public Works facility that would be housed on the Mound Road site, already owned by the Village, which will include an 87,664 square foot main facility to house the administrative offices, vehicle storage, locker rooms, training facility, departmental shops, and a vehicle maintenance garage. The site will also feature two 3,000 ton salt domes, covered and open exterior storage bins, a covered leaf dump, and a fueling island with underground tanks. OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHEOHEHOHEOHEOHEOHEOHEOHEOHEOHEOHEOHE AAAAAAAAAAAA A A A OHEOHEOOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOHEOOHEOHEOHEOOHEOHEOHEOHEOHEOHEOHEOHEAP P P P W W WW WW WW W W W W WWW WW WW WW WWWWWWW TRIA ARCHITECTURE, INC. | 27 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. City of Palos Hills New Public Works Facility Rendering 28 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: City of Palos Hills 10335 South Roberts Road Palos Hills, Illinois 60465 Project Cost: $7,000,000 Completion Date: Pending City of Palos Hills: New Public Works Facility In 2018, Tria partnered with Christopher B. Burke Enginerring, LTD. to develope a new Public Works facility for the City of Palos Hills. The new two-story Public Works building will feature storage for 33 vehicles, one (1) wash bay, three (3) maintenance bays, a brine facility, locker room facilities and administrative offices. Expanding beyond the building, the 7.5 acre site plan includes a parking lot for Public Works employees, fueling station, material storage yard, salt storage, and an at-grade, dry bottom stormwater pond. TRIA ARCHITECTURE, INC. | 29 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. City of Country Club Hills City Vehicle Storage Building 30 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: City of Country Club Hills 4200 West Main Street Country Club Hills, Illinois 60478 Project Cost: $1,358,000 Completion Date: Summer 2006 City of Country Club Hills: City Vehicle Storage Building Designed for the City of Country Club Hills in south suburban Chicago, Tria Architecture surpassed the city’s design expectations for their new Storage Building. Designed to house the city records and winter vehicles, the project was initially intended to be a pole barn. The beautifully designed structure is both functional and well under budget. TRIA ARCHITECTURE, INC. | 31 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Niles Master Plan for Public Services Campuses 32 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Niles 1000 Civic Center Drive Niles, Illilnois 60714 Project Cost: $5,900,000 (Estimate) Completion Date: Phase 1 - Fall 2019 Village of Niles: Master Plan for Public Services Campuses The existing Village of Niles Public Services Campus (PSC) houses their public works facility which includes offices, vehicle storage, salt dome, brine tanks, fueling island, outside storage and material bins. Due to demolition of an old off-site public works storage building, the Village needed to consolidate the two public works sites at the PSC, as well as increase the amount of salt storage on site. The existing PSC site was very constricted to begin with, so they hired Tria Architecture to complete an analysis on how they can maximize the use of their site. We came up with several options of additions and renovations to meet their needs and improve the flow of vehicle traffic within the site. Existing Option A Option B TRIA ARCHITECTURE, INC. | 33 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. City of Country Club Hills Fleet Maintenance Facility 34 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: City of Country Club Hills 4200 West Main Street Country Club Hills, Illinois 60478 Project Cost: $1,300,000 (Estimate) Completion Date: Pending City of Country Club Hills: Fleet Maintenance Facility The City of Country Club Hills’ fleet of vehicles had outgrown the maintenance capabilities of their current facility. After completing an adjacent 16,000 s.f. storage building, the City of Country Club Hills called upon Tria Architecture again to design the New Fleet Maintenance Facility. This new structure would service all of the City’s vehicle repair and maintenance needs from police cars to snow plows, as well as provide storage space for various City departments, with a new fire station and future fire department training tower. TRIA ARCHITECTURE, INC. | 35 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Glenview Public Works Facility Analysis 36 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Glenview 2500 East Lake Avenue Glenview, Illinois 60026 Project Cost: $200,000 (Estimated) Completion Date: Summer 2010 Village of Glenview: Public Works Facility Analysis Tria Architecture has worked with the Village of Glenview on several projects, one of which was an assessment of all pedestrian doors at two of their facilities; the Public Works Campus and Fire Station 6. Tria Architecture completed a thorough inspection of all pedestrian doors and frames at the two facilities, provided specifications and cost estimates for recommended replacements. Tria is currently working with the Village of Glenview to complete assessments on seven buildings and in 2010, a painting assessment was completed for nine buildings. TRIA ARCHITECTURE, INC. | 37 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Homer Glen Village Hall Space Needs Analysis 38 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Homer Glen 14240 West 151st Street Homer Glen, Illinois 60491 Project Cost: N/A Completion Date: Winter 2017 Village of Homer Glen: Village Hall Space Needs Analysis The Village Homer Glen purchased the existing Woodbine Golf Course and Club House to establish a new residence for their Village Hall. Before any designs were begun, Tria completed a detailed Space Needs Analysis to quantify their existing staffing and facility as well as their future staffing and facility needs. Department Staff Analysis Division & Room Size Analysis DEPARTMENT STAFF ANALYSIS: Village of Homer Glen - Village Hall Existing Future Existing Future 1 10 00 2 62 00 3 41 00 4 10 00 5 Finance 21 00 6 30 00 7 10 00 8 Public Service/Safety 41 00 22 5 0 0 Part-Time Staff 1 5 1 3 0 Total: 3 0 0 027Sub-Total: 5 0 0 Department: Administration 1 8 Full-Time Staff Total: 0 0 0 Elected(Mayoral) Economic Development Building Planning and Zoning Development Services Page 1 7/10/2017 SPACE NEEDS ANALYSIS: Village of Homer Glen - Village Hall Division and Room Size Analysis Potential S.F.:Target S.F.:Actual S.F.:S.F. Difference:Room #:New/Existing Floor Level:Security Level:Room Type: 1 200.0 150.0 128.0 (72.00)100 Existing 1 Low 2 800.0 600.0 700.0 (100.00)101 Existing 1 Low 3 250.0 240.0 205.0 (45.00)104 New 1 Low 4 180.0 170.0 175.0 (5.00)105 Existing 1 Low 5 180.0 170.0 175.0 (5.00)106 Existing 1 Low 5 50.0 50.0 350.0 300.00 109 New 1 Low #REF!250.0 250.0 325.0 75.00 108 Existing 1 Low #REF!309.0 200.0 90.0 (219.00)118 New 1 Low #REF!1703.0 600.0 835.0 (868.00)120 Existing 1 Low #REF!1703.0 600.0 2105.0 402.00 121 Existing 1 Low #REF!1600.0 1600.0 2105.0 505.00 122 Existing 1 Medium Board Room Storage 200.0 160.0 56.0 (144.00)119 New 1 Medium #REF!80.0 80.0 20.0 (60.00)136 New 1 Medium #REF!280.0 220.0 170.0 (110.00)124 New 1 Medium 7785.0 5090.0 7439.0 (346.00) Community Room (Conf. #2) Dias/Board Room New plumbing Plumbing to bTouchdown/Conference Room (#1) Notes: Public/Elected/Adjudication: Mayor's Office Vestibule (2) Men's multi-user restroom Corridor Village Hall Lobby Women's multi-user restroom Village Hall Vestibule Employee Entrance Division and Room Type: Community Kitchen Community Rm Extension/Board Rm Division Sub-Total: Page 1 7/10/2017 TRIA ARCHITECTURE, INC. | 39 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Homer Glen New Village Hall Original 40 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Homer Glen 14240 West 151st Street Homer Glen, Illinois 60491 Project Cost: $1,343,000 Completion Date: Winter 2017 Village of Homer Glen: New Village Hall The Village Homer Glen purchased the existing Woodbine Golf Course and Club House to establish a new residence for their Village Hall. The scope of work included revitalizing the interior portion with new cabinetry, flooring, and other interior finishes as well as addressing various structural, mechanical, electrical, and plumbing issues. The original budget for the project was for $2,000,000 and the final design and construction of the facility fell well under the proposed amount. Original TRIA ARCHITECTURE, INC. | 41 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Lombard Garfield Site Maintenance Facility 42 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Lombard 255 East Wilson Avenue Lombard, Illinois 60148 Project Cost: $560,000 Completion Date: Summer 2014 Village of Lombard: Garfield Site Maintenance Facility Tria Architecture was brought in by the Village of Lombard to facilitate the design and construction documents of the Public Works’ brand new maintenance facility, while working with a limited budget. The 2,450 square foot design includes a garage, planning room, office and a restroom. TRIA ARCHITECTURE, INC. | 43 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Lombard Garfield Site Maintenance Facility 44 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Lombard 255 East Wilson Avenue Lombard, Illinois 60148 Project Cost: $560,000 Completion Date: Summer 2014 Village of Lombard: Garfield Site Maintenance Facility Tria Architecture was brought in by the Village of Lombard to facilitate the design and construction documents of the Public Works’ brand new maintenance facility, while working with a limited budget. The 2,450 square foot design includes a garage, planning room, office and a restroom. TRIA ARCHITECTURE, INC. | 45 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. City of Country Club Hills Space Needs Analysis & Renovations 46 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: City of Country Club Hills 4200 West Main Street Country Club Hills, Illinois 60478 Project Cost: $313,000 Completion Date: Pending City of Country Club Hills: Space Needs Analysis & Renovations Within the City Hall of Country Club Hills, the creation of new departments and shifting of personnel over time created a cramped and inefficient workplace. Tria Architecture worked with the City to quickly analyze their allocation of space and identify their deficiencies. Tria Architecture quickly designed several effective space and furniture re-arrangements to accommodate their operational needs. The newly designed spaces were also designed for the City’s future growth. TRIA ARCHITECTURE, INC. | 47 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Village of Homer Glen Heritage Park – Active Core 48 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: Village of Homer Glen 14240 West 151st Street Homer Glen, Illinois 60491 Project Cost: $2,600,000 Completion Date: Summer 2019 Village of Homer Glen: Heritage Park – Active Core The Village of Homer Glen hired Tria Architecture to convert land that was previously a golf course into a public park. Partnering with GreenBerg Farrow and HR Green, the project is expected to be completed in Spring 2019. The Active Core contains a selection of active and passive features in the center of Heritage Park, featuring various walking paths, a challenge course, nature based play areas, a sensory garden, a fitness area, large and small game courts, a court plaza, and a pavilion. Expanded parking lots, smart lighting and landscaping, and a multipurpose walking and biking trail provides a safe and convenient accessibility to the park’s amenities. TRIA ARCHITECTURE, INC. | 49 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. City of Elmhurst New Public Works Facility 50 SECTION TWO: HIGHLIGHTED PROJECTS TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client: City of Elmhurst 209 North York Street Elmhurst, Illinois 60126 Project Size: 111,600 S.F. Project Cost: $8,890,000 Completion Date: Fall 2000 *City of Elmhurst: New Public Works Facility With an adjacent hotel to the North and a school across the street, the new Elmhurst Public Works building had special site considerations that needed to be accounted for. Special care was taken to ensure the building was attractive not only from the school facing street-scape but from the hotel above. Traffic flow, noise and appearance were also factored into the design to eliminate any safety concerns. *Project Architect: James Petrakos, Managing Principal [While With Legat Architects] TRIA ARCHITECTURE, INC. | 51 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. [This page is left intentionally blank] Section Three: KEY PERSONNEL & EXPERIENCE 3.1: Project Team Nancy’s primary responsibilities will include design with reference to space planning, lighting plans, furniture layout, and finish selections. In addition, Nancy will be responsible for specification and bidding of furniture, finish selections and construction administration, as needed. Nancy has experience in every aspect of the design process and brings a versatile skill set that makes every project shine! Nancy Sander NCIDQ, LEED AP Interior Designer 18+ Years of Experience Bachelors of Science in Interior Design As Co-Founder and Managing Principal, Jim will provide assistance with the project start-up procedures, by coordinating and negotiating Owner contracts and assisting in the selection of sub-consultants. Providing a constant resource for clients to address any questions or issues throughout a project, Jim will oversee the progress of any project to maintain a consistent time line that stays within budget. Jim has over twenty years of public and private architecture experience with a specialization in project management as well as a dedication to client commitment. One of three Co-Founders and Principal Architect of Tria Architecture, From the initial walk-through to completion, Ron will provide constant coordination between himself, key stakeholders, and any in-house staff involved with the project. With over twenty years of public and private architectural experience, Ron has a strong understanding of the importance of providing exceptional service that stays well within a client’s budget. Ronald E. McGrath AIA, LEED AP Project Principal / Facility Assessment Administrator 20+ Years of Experience Master of Architecture James A. Petrakos AIA, LEED AP Managing Principal 20+ Years of Experience Master of Architecture / Master of Science (Civil Engineering) As the “boots on the ground”, Jorge will provide daily coordination for any potential project that may need to be addressed. His services include proposing solutions and producing potential drawings for bidding and construction. Through the coordination of sub-consultants as well as in-house staff, Jorge will provide consistent construction observation with assistance and direction from the Project Principal when his services are required. Jorge Ortiz Project Manager 21+ Years of Experience Bachelor of Arts and Architecture 54 SECTION THREE: KEY PERSONNEL & EXPERIENCE TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. MANAGING PRINCIPAL Jim Petrakos PROJECT PRINCIPAL Ron McGrath GENERAL CONTRACTOR CONSTRUCTIONMANAGER CLIENT United City of Yorkville INTERIOR DESIGNER Nancy Sander LEED COORDINATOR Mike Kren LANDSCAPE ARCHITECT STRUCTURAL CONSULTANTCIVIL CONSULTANTMEP CONSULTANT PROJECT MANAGER Jorge Ortiz In-House Support Staff 3.2: Project Team Organization 3.3: Project Team Resumes (As Follows) TRIA ARCHITECTURE, INC. | 55 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. CREATIVE SOLUTIONS. TAILORED SERVICES. PERSONAL ATTENTION. Tria Architecture 56 SECTION THREE: KEY PERSONNEL & EXPERIENCE James A. Petrakos, AIA, LEED AP Managing Principal Jim has over twenty five years of public and private architectural experience managing projects ranging from $7,400,000 outdoor amphitheaters to $50,000,000 additions and renovations. With a dedication to client commitment he is the client liaison and assists clients with project start-up procedures, the selection of sub-consultants, and the overall coordination and negotiation of Owner contracts. Apart from his role with Tria Architecture, Jim also served as an Alderman for the City of Lockport from 2015 through 2019. “On behalf of the Village Board, the citizens of our community, and myself, I wish to thank you for making Tinley Park’s new Oak Park Avenue Train Station a regional success.” Mayor Edward Zabrocki Village of Tinley Park *prior to founding Tria Architecture Highlighted Projects Village of Niles • Master Plan for Public Services Campuses • Police Storage Building Village of Shorewood • Public Works Facility - Space Needs Analysis • New Public Works Facility Village of New Lenox • Public Works Facility - Space Needs Analysis • Public Works Facility - New Building Village of Lombard • Maintenance Facility - New Building City of Lockport • New Public Works Addition City of Elmhurst • New Public Works Facility* City of Country Club Hills • Outdoor Amphitheatre - New Building • Vehicle Storage Building - New Building • Fleet Maintenance Facility - New Building Village of Algonquin • New Public Works Facility* Village of Glenview • Public Works Renovation Village of Homer Glen • Heritage Park Master Plan Village of Tinley Park - New Metra Station Experience: 17 Years with Tria Architecture 8 Years with Other Education: Bachelor of Science in Architectural Studies, 1993, University of Illinois at Urbana-Champaign Masters of Architecture / Master of Science (Civil Engineering), 1997, University of Illinois at Urbana-Champaign License: Illinois License No. 001.017328 Affiliations: American Institute of Architects (AIA) U.S. Green Building Council (USGBC) - LEED AP International Institute of Building Enclosure Consultants (IIBEC) Illinois Association of School Boards (IASB) Illinois Association of School Administrators (IASA) South Suburban School Business Officials (SSSBO) Will County School Business Officials (WILCO) Community Involvement: Former City of Lockport Alderman Former AIA, Northeastern Illinois Chapter Board Member Former IASBO Service Associate Advisory Committee Member Former Boy Scouts of America Rainbow Council Board Member CREATIVE SOLUTIONS. TAILORED SERVICES. PERSONAL ATTENTION. TRIA ARCHITECTURE, INC. | 57 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES Village of Niles • Master Plan for Public Services Campuses • Police Storage Building Village of Shorewood • Public Works Facility - Space Needs Analysis • New Public Works Facility Village of New Lenox • Public Works Facility - Space Needs Analysis • Public Works Facility - New Building Village of Lombard • Maintenance Facility - New Building Village of Palos Hills • New Public Works Facility City of Country Club Hills • Outdoor Amphitheatre - New Building • Vehicle Storage Building - New Building • Fleet Maintenance Facility - New Building Village of Addison • New Public Works Facility* Village of Glenview • Public Works Renovation Ronald E. McGrath, AIA, LEED AP Project Principal With over twenty five years of architectural experience managing projects ranging from $15,000,000 public works buildings to $20,000,000 new manufacturing facilities, Ron has a strong understanding of the architectural process and its importance when developing a successful project. Apart from being one of three Co-Founders and Principal Architects, Ron is also Tria Architecture’s in- house roofing expert and primary facility assessment administrator. “We are not always the easiest clients to work for, however, your patience and professionalism are to be commended. You took great care in listening and helping with each comment and concern. Thank you for going that extra mile!” Mr. Rob Hoffman Managing Director River Valley Metro Mass Transit District *prior to founding Tria Architecture Highlighted Projects Experience: 17 Years with Tria Architecture 8 Years with Other Education: Bachelor of Science in Architectural Studies, 1993, University of Illinois at Urbana-Champaign Masters of Architecture , 1995, Washington University St. Louis, Missouri License: Illinois License No. 001.018019 Affiliations: American Institute of Architects (AIA) National Council of Architectural Registration Boards (NCARB) U.S. Green Building Council (USGBC) - LEED AP International Institute of Building Enclosure Consultants (IIBEC) Illinois City/County Management Association (ILCMA) Capital Development Board (CDB) Will County Governmental League (WCGL) Publications: “Maintenance issues: Why do we need an architect?”, December 2009 ILCMA Newsletter River Valley Metro District - Manteno Centre CREATIVE SOLUTIONS. TAILORED SERVICES. PERSONAL ATTENTION. Tria Architecture 58 SECTION THREE: KEY PERSONNEL & EXPERIENCE “The project was a great success... It was very easy to work with Tria and they are very responsive and accommodating.” Mr. Steven Rockey Village Manager (Ret.) City of Rolling Meadows City of Rolling Meadows - Fire Station 16 Rendering Highlighted Projects *prior to joining Tria Architecture Village of Shorewood • Public Works Facility - Space Needs Analysis • New Public Works Facility City of Lockport • New Public Works Addition Village of Homer Glen • Heritage Park - Active Core Kirby School District 140 • 2019 Renovations at Bannes Elementary School • 2017-2018 Summer Renovations at Millennium Elementary School Midlothian School District 143 • Media Center Renovations at Kolmar and Springfield Elementary Schools Homer Community Consolidated School District 33C • 2020 District-Wide Renovations • Roofing Renovations at Hadley Middle School and William J. Butler School • 2020 Mechanical Commissioning • 10 Year Health/Life Safety Survey Jorge Ortiz Project Manager Working as an architect for over twenty one years, Jorge has a wide range of experience working on various project including renovations, additions, and new buildings. Putting the client’s needs first he is always readily available as project manager to assist with any issues that may arise throughout a project. Under supervision of the project principal, Jorge provides constant coordination with in-house staff throughout the life cycle of a project. Experience: 5 Years with Tria Architecture 16 Years with Other Education: Bachelor of Arts and Architecture, 1998, University of Illinois at Chicago Community Involvement: Former Soccer Coach at St. Charles East High School and West Chicago High School CREATIVE SOLUTIONS. TAILORED SERVICES. PERSONAL ATTENTION. TRIA ARCHITECTURE, INC. | 59 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES Nancy Sander, NCIDQ, LEED AP Interior Designer Nancy is the newest member of the Tria team. With over 19 years of experience in Commercial and Corporate Design she brings a versatile skill set that will make any project shine! Her interior design experience includes everything from concept designs to signage packages, and much more. She has experience in every aspect of the design process from programing and information gathering to working with contractors during the design process. “I would like to formally thank Tria Architecture, Inc. for your repeated design excellence on our projects. Your design work and guidance during construction has made the Outdoor Amphitheater a work of art and has helped us become the #1 R&B venue in Chicagoland.” Henrietta Turner Former City Manager City of Country Club Hills Highlighted Projects Experience: 3 Years with Tria Architecture 18 Years with Other Education: Bachelor of Science in Interior Design, 1997, Southern Illinois University - Carbondale Affiliations: National Council for Interior Design Qualification (NCIDQ) U.S. Green Building Council (USGBC) - LEED AP City of Country Club Hills - Outdoor Amphitheater *prior to joining Tria Architecture City of Palos Heights • City Hall Renovations Village of Park Forest • Village Hall Renovations Fountaindale Public Library • Facility Assessment Duneland School Corporation • District Wide Media Center Renovations (Interiors) Ridgeland School District 122 • Simmons Middle School: Computer Lab Interior Renovations Alsip, Hazelgreen and Oak Lawn Elementary School District 126 • Stony Creek Elementary School: Gym Addition (Interiors) • Hazlegreen & Lane Elementary Schools: 2018 Renovations (Interiors) • Early Childhood Center Facility: Interior Programming & Design 3.4: Sub-Consultants Tria Architecture, Inc. is fortunate to have the ability to select the consultants that best fit our client’s needs. All engineering components will be completed by qualified outside firms determined by the City. Additionally, we are happy to work with any engineer currently working with the City. Below is a list of consultants we have worked with on similar projects. Please Note: This is NOT a finalized list of sub-consultants for your project. Mechanical, Electrical, Plumbing Engineering: O’Higgins and Arnold Sustainability, LLC has provided professional consulting and engineering services to a vast array of clients. Our work ethic is a reflection of the quality of work and the dedication of the staff to each and every project from start to finish. Our firm is dedicated to quality, innovation in design, ability to meet schedules, completeness and thoroughness of our designs, industry involvement, community involvement and customer satisfaction. It is this philosophy of service and the privilege to work with our distinguished clientele that keeps OAS, LLC at the head of the engineering community. O’Higgins and Arnold Sustainability, LLC 769 Heartland Drive Sugar Grove, Illinois 60554 630.538.1996 W-T Engineering, Inc. is a family of companies that comprise a full-service consulting engineering firm. For over forty years, we have been serving municipalities, school districts, park districts, architects and corporate clients with innovative and economical design solutions for their developments. We provide clients with a one-stop company to help maintain the integrity of all projects from start to finish. By incorporating all needed engineering disciplines, each customer receives the most efficient and cost effective solution for each respective project. W-T Engineering, Inc. 2675 Pratum Avenue Hoffman Estates, Illinois 60192 224.293.6333 www.wtengineering.com CS2 Design Group, LLC is a mid-sized consulting firm licensed to practice mechanical and electrical engineering. Since our start in 1995, the firm has grown into an industry leader specializing in engineering for municipal and eduicational clients. CS2 has grown into an industry leader in the markets that it serves. We are able to hear the needs of our customers and translate them into systems required to achieve a successful project. CS2 continually provides cost effective, high quality design solutions for their clientele. CS2 Design Group, LLC 837 Oakton Street Elk Grove, Illinois 60007 847.981.1880 www.cs2designgroup.com KJWW Engineering Consultants is an international engineering consulting firm providing innovative engineering solutions for building systems planning and design. Our specialties are high-performing building systems, infrastructure, program management and construction-related services, but our secret to success is found in our deep bench of 1,500 team members. For us, people-centered engineering is about more than the people we serve — it’s representative of the engaged employee culture we’ve worked hard to create. We believe in investing in our people and their professional futures through continuous training, community involvement and the ability to develop a niche specialty. KJWW Engineering Consultants 623 26th Avenue Rock Island, Illinois 61201 309.788.0673 www.kjww.com 60 SECTION THREE: KEY PERSONNEL & EXPERIENCE TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Structural Engineering: Planning Resources Inc. is a MBE Chicago-area firm that specializes in community planning, landscape architecture, transportation planning and natural resources protection and management. They are based in Lombard, Illinois, and since its founding in 1982, Planning Resources has offered an interdisciplinary approach to projects, focusing on creating and maintaining livable communities Planning Resources, Inc. 402 W. Liberty Drive Wheaton, Illinois 60187 630.668.3788 www.planres.com Landscape Architect: Design Perspectives, Inc. is an award winning Naperville, IL based firm with clients across the nation. They offer a common sense approach for achieving effective results in the following areas: Commercial Landscape Architecture, Parks & Recreational Planning and Design and Comprehensive Planning & Research. Design Perspectives is small enough so that your project receives hands-on personal service and responsiveness directly from the owner. And, it is large enough to offer considerable expertise in a wide variety of areas. Design Perspectives, Inc. 1280 Iroquois Avenue Suite 110 Naperville, Illinois 60563 630.428.3134 www.design-perspectives.net JSD’s Landscape Architecture staff is experienced and knowledgeable in all aspects of the site planning process and provides a multidisciplinary approach to design challenges. Their specialized professionals guide projects from the initial planning stages through permitting and construction administration. The end result is the creation of an environment that balances aesthetics and construction costs, while integrating art and engineering, producing projects that are economical, marketable, and visible community assets. JSD Professional Services, Inc. 6520 67th Street Kenosha, Wisconsin 53142 262.925.8367 www.jsdinc.com Larson Engineering is an internationally recognized, full service engineering firm with clients and projects spanning the globe. Our structural engineers deliver innovative, economical solutions that keep available resources in mind. In addition to the more traditional steel, concrete and wood, we’ve also engineered the use of more unique materials – including ice – for specialty structures. Our conscientious engineers guide clients toward the best solution for their unique needs. Larson Engineering 1488 Bond Street Naperville, Illinois 60563 630.357.0540 www.larsonengr.com W-T Engineering, Inc. is a family of companies that comprise a full-service consulting engineering firm. For over forty years, we have been serving municipalities, school districts, park districts, architects and corporate clients with innovative and economical design solutions for their developments. We provide clients with a one-stop company to help maintain the integrity of all projects from start to finish. By incorporating all needed engineering disciplines, each customer receives the most efficient and cost effective solution for each respective project. W-T Engineering, Inc. 2675 Pratum Avenue Hoffman Estates, Illinois 60192 224.293.6333 www.wtengineering.com TRIA ARCHITECTURE, INC. | 61 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Civil Engineering: “We work with your City to determine which sub-consultant(s) to involve based on their experience, expertise and availability.” Eriksson Engineering Associates, LTD. was founded in 1995 and is a creative resource for civil engineering. On educational projects, realistic site budgets must be established up front, schedules must be maintained, and strong relationships with reviewing agencies can be leveraged. EEA has worked with many school districts throughout the Chicagoland area, providing intelligent, cost-effective solutions for long-term flexibility and low-maintenance designs that allow for future expansion. Additionally, EEA’s creative, multi-functional site plans offer additional instruction opportunities to enhance learning without compromising site safety or aesthetics. Eriksson Engineering Associates, Ltd. 601 West Randolph #500 Chicago, Illinois 60661 312.463.0551 www.eea-ltd.com Millies Engineering Group is a multi-disciplined consulting engineering firm of over 40 years which provides innovative and creative evaluations and design of various environmental systems for educational, institutional, commercial and industrial facilities to end users directly and indirectly through architects and other design professionals. The firm adheres to the philosophy of providing professional services to its clients by incorporating the client as an integral member of the engineering design team, in order to meet the desired functional needs of the end user. Millies Engineering Group 9711 Valparaiso Drive Suite A Munster, Illinois 46321 708.474.0104 www.milliesengineeringgroup.com HR Green is honored to be one of the nation’s longest operating engineering firms. For more than 100 years, we have been dedicated to our clients’ success. Whether we are providing civil engineering services, innovative management solutions to timely challenges, or overseeing the construction of a high profile improvement, the projects we undertake with our clients connect and shape communities, drive redevelopment and sustainability goals, and improve processes for consistent value. Eriksson Engineering Associates, Ltd. 601 West Randolph #500 Chicago, Illinois 60661 312.463.0551 www.eea-ltd.com SPACECO, Inc. serves a wide range of governmental, residential, commercial, and industrial clients. We work closely with other consultants, contractors, municipal staff, reviewing agencies, architects, and other key personnel from feasibility to final engineering, ensuring seamless implementation. SPACECO, Inc. 9575 W. Higgins Road Suite 700 Rosemont, IL 60018 847.696.4060 www.spacecoinc.com 62 SECTION THREE: KEY PERSONNEL & EXPERIENCE TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Section Four: PROJECT APPROACH UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES 64 SECTION FOUR: PROJECT APPROACH TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. The methodology Tria Architecture uses in conducting a project from inception to Owner acceptance revolves around our commitment to service and placing all emphasis on our client and their needs. We rely on two main components of our Project Approach: Tailored Project Teams and Eight Project Phases, to ensure an efficient and budget conscious end product. Once we have been accepted as your City’s Architect, we would initiate a Kick-Off Meeting with staff to further discuss any project(s) in more detail with regards to scope, budget, scheduling, and any restrictions. Tailored Project Team Our proposed project team will consist of a personally tailored group that fits appropriately with your needs led by Project Principal, Ron McGrath, AIA, LEED AP. Ron, will handle all the “big picture” items through providing consistent management and supervision throughout each potential project as the City’s main point of contact. Ron will be supported by our Project Manager, Jorge Ortiz, whose primary duties will consist of supporting Ron by: providing daily project coordination, serving as main line of communication between the City and potential contractors, managing in-house design staff and consultants, and ultimately serving as the City’s “Boots on the Ground” for any and all future projects. Depending on what stage your project may be in, we expect either Ron or Jorge to devote 40% to 90% of their daily time to any particular project and ultimately address any of the requested scope of services of your City including: 4.1: Inception to Owner Acceptance: Methodology • Attendance to meetings with City administrative staff • Development of preliminary drafts of the project program for City review and comment • City budgetary and funding consultations • Project scheduling consultations • Project scope of work and needs consultations 4.2: Approach to Cost Estimating Our staff is constantly being updated on existing and trending construction products to maintain their knowledge on product and labor costs through weekly meetings with vendors, attendance at conferences, and their own due diligence while working through their current and upcoming projects. Once within the facility analysis project, our staff will continually check project estimates against the budget through-out the project. To further ensure an accurate estimation of construction, we will engage the assistance of a professional estimator at key milestones to confirm that the project will be on budget. “Our proposed project team will consist of a personally tailored group that fits appropriately with your needs” TRIA ARCHITECTURE, INC. | 65 UNITED CITY OF YORKVILLE REQUEST FOR QUALIFICATIONS | ANALYSIS OF THE PUBLIC WORKS & PARK MAINTENANCE FACILITIES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Provided is a brief summary of our Project Approach towards Space Needs Analysis and Master Planning. Having provided similar services for clients varying in size we have a strong understanding of gauging how long it takes our team to complete this specific service. As your Village Architect, our initial objective would be to verify the approximate square footage of your facility so we could provide a tentative schedule that transitions through seven general phases. Kick-Off Meeting: KICK OFF MEETING FACILITY SURVEYS COMPILE DATA CLIENT REVIEW MEETING REVISIONS MASTER FACILITY PLAN Once a contract for services has been initiated, we will schedule a Kick-Off Meeting to further discuss the project scope, schedule, and any special concerns. Figure 1 - Exhibit A 4.3: Space Needs Analysis & Master Planning Facility Survey(s): During this process our team will thoroughly investigate each space in the facility and document any current or potential space issues. We will survey the staff and end users to determine the current and future needs in each space. (Exhibit A) Compile Data: Once our Team has completed the Facility Survey phase, we will begin working to compile and organize the data (Exhibit B) while working on accurate estimations for the cost of renovations (Exhibit C) which will provide the initial ground work for the Space Needs Analysis and Master Planning. (Exhibit A - Figue 1)(Exhibit A - Figure 2) (Exhibit B) Village of Shorewood - Public Works Facility Division and Room Size Analysis Current S.F.:Proposed S.F.: 187 200 0 150 130 150 130 150 0 150 130 150 0 150 0 150 170 350 General Office Area (cubicles)0 700 Conference Room 0 350 seating for 10 people Kitchenette 0 100 Kitchen/ Training Room 336 2150 Men's Toilet 64 55 Women's Toilet 0 55 Men's Public Toilet 200 180 Women's Public Toilet 200 180 Computer/Data/Phone Room 0 100 Storage 240 200 Men's Locker Area 336 1500 Women's Locker Area 0 400 Laundry 0 60 0 150 0 250 2123 8030 1445 8425 1450 1550 2024 1550 0 1550 1504 1550 0 1550 Fabrication Shop 0 2500 existing is in vehicle maintence area 0 70 0 64 0 160 6423 18969 4183 5250 0 500 0 525 0 200 Toilet 160 55 0 1250 535 550 4878 8330 17225 48250 17225 48250 0 150 0 150 Sub-Total:30649 83729 Gross S.F. Factor (4.7%):0 3935 Total Gross Building Square Footage:30649 87664 (1) 3000T & (1) 400T (2) 3000T 4 Tanks 4 Tanks 0 250 SF 0 5000 SF Dumpster Area 0 (5) 20 yard dumpsters 0 2 bins 0 2500 SF 0 10000 SF 57000 SF 26000 SF 8 spaces 12 Spaces 0 62 Spaces Covered Storage Maintenance Parking Main Parking existing haphazard parking areas Covered Dump leaf and misc dump area Exterior Vehicle Storage existing exterior space estimated Division Sub-Total: Shop Area: Misc Shop Mezzanine Parks Shop existing in shared space with vehicle storage Sign Shop Debris Sorting Streets Shop Salting Tanks Utilities: Admin. Office 4 workstations Fleet Storage: Electrical Division Sub-Total: Interior Vehicle Storage Maintenance Manager existing is in vehicle storage area Rinse Area Site: Salt Storage Building Stairs (2) Division Sub-Total: Division Sub-Total: Maintenance Bays 4 bays, 1 drive thru Parts Storage Wash Bay Lubricant Storage Room Tire Storage Room Elevator Equipment Fleet Maintenance: Water Shop Public Works Superintendent Elevator seating for 60 People Quiet Room SPACE NEEDS ANALYSIS: Division and Room Type:Notes: Office Area: Supervisor - Water Public Works Director Sipervisor - Streets Supervisor - Buildings and Grounds Storage Bins Division Sub-Total: Entry Vestibule secure entry vestibule Admin. Assistant Reception, 2 workstations Supervisor - Parks Supervisor - JULIE Coordinator Page 1 3/12/2021 Village of Shorewood - Public Works Facility Division and Room Size Analysis Current S.F.:Proposed S.F.: 187 200 0 150 130 150 130 150 0 150 130 150 0 150 0 150 170 350 General Office Area (cubicles)0 700 Conference Room 0 350 seating for 10 people Kitchenette 0 100 Kitchen/ Training Room 336 2150 Men's Toilet 64 55 Women's Toilet 0 55 Men's Public Toilet 200 180 Women's Public Toilet 200 180 Computer/Data/Phone Room 0 100 Storage 240 200 Men's Locker Area 336 1500 Women's Locker Area 0 400 Laundry 0 60 0 150 0 250 2123 8030 1445 8425 1450 1550 2024 1550 0 1550 1504 1550 0 1550 Fabrication Shop 0 2500 existing is in vehicle maintence area 0 70 0 64 0 160 6423 18969 4183 5250 0 500 0 525 0 200 Toilet 160 55 0 1250 535 550 4878 8330 17225 48250 17225 48250 0 150 0 150 Sub-Total:30649 83729 Gross S.F. Factor (4.7%):0 3935 Total Gross Building Square Footage:30649 87664 (1) 3000T & (1) 400T (2) 3000T 4 Tanks 4 Tanks 0 250 SF 0 5000 SF Dumpster Area 0 (5) 20 yard dumpsters 0 2 bins 0 2500 SF 0 10000 SF 57000 SF 26000 SF 8 spaces 12 Spaces 0 62 Spaces Covered Storage Maintenance Parking Main Parking existing haphazard parking areas Covered Dump leaf and misc dump area Exterior Vehicle Storage existing exterior space estimated Division Sub-Total: Shop Area: Misc Shop Mezzanine Parks Shop existing in shared space with vehicle storage Sign Shop Debris Sorting Streets Shop Salting Tanks Utilities: Admin. Office 4 workstations Fleet Storage: Electrical Division Sub-Total: Interior Vehicle Storage Maintenance Manager existing is in vehicle storage area Rinse Area Site: Salt Storage Building Stairs (2) Division Sub-Total: Division Sub-Total: Maintenance Bays 4 bays, 1 drive thru Parts Storage Wash Bay Lubricant Storage Room Tire Storage Room Elevator Equipment Fleet Maintenance: Water Shop Public Works Superintendent Elevator seating for 60 People Quiet Room SPACE NEEDS ANALYSIS: Division and Room Type:Notes: Office Area: Supervisor - Water Public Works Director Sipervisor - Streets Supervisor - Buildings and Grounds Storage Bins Division Sub-Total: Entry Vestibule secure entry vestibule Admin. Assistant Reception, 2 workstations Supervisor - Parks Supervisor - JULIE Coordinator Page 1 3/12/2021 66 SECTION FOUR: PROJECT APPROACH TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. Client Review & Revisions: During the initial Kick-Off Meeting we will establish a date for Client Review Meetings where we will present a preliminary draft to Administrative staff followed by a meeting with the Board for their input. We take the initial opportunity to work with Administration to review our documents in order to provide any revisions or suggestions that will assist in the preparation of a draft submittal for the Board. We will typically schedule our meeting with Administrative staff two weeks prior to the next schedule Board meeting to allow time to make any detailed revisions. Space Needs Analysis & Master Planning Report: After we have received input and direction from the Board and Administration, we will proceed to make any additional site visits in order to complete any revisions and refine other portions of the report. Once our report has been completed we will then organize all of our data into a Space Needs Analysis and Master Facility Plan (Exhibit D) based upon current s.f. and layout, proposed s.f. and layout, and estimated costs of construction. The final step of this process consists of assembling all surveys, reports, and additional documents into a tabloid sized booklet(s) as well as a digital format. This will serve as the final deliverable which will then be presented to the board at their next scheduled meeting. (Exhibit C) Village of Shorewood - New Public Works Buidling Current S.F. Total:Proposed S.F.Total: 2123 8030 6423 18969 4878 8330 17225 48250 0 150 30649 30649 83729 3935 87664 Estimated Costs Office Construction Cost 2,093,921.03$ Fleet Storage/Shops Construction Cost 6,501,108.50$ Fleet Maintenance Construction Cost 1,599,360.00$ Site Allowance:500,000.00$ Technology Allowance:25,000.00$ Furniture Allowance:25,000.00$ Landscaping Allowance:50,000.00$ Sub-total:10,794,389.53$ Design Contingency (5%):539,719.48$ Construction Contingency (5%):539,719.48$ TOTAL PROJECT COST:11,873,828.48$ TOTAL GROSS SQUARE FOOTAGE: Sub-total: Shop Area General COST SUMMARY: Office Area Fleet Maintenance Fleet Storage Divisions: Gross S.F. Factor (4.7%): Page 1 3/12/2021 Village of Shorewood - New Public Works Buidling Current S.F. Total:Proposed S.F.Total: 2123 8030 6423 18969 4878 8330 17225 48250 0 150 30649 30649 83729 3935 87664 Estimated Costs Office Construction Cost 2,093,921.03$ Fleet Storage/Shops Construction Cost 6,501,108.50$ Fleet Maintenance Construction Cost 1,599,360.00$ Site Allowance:500,000.00$ Technology Allowance:25,000.00$ Furniture Allowance:25,000.00$ Landscaping Allowance:50,000.00$ Sub-total:10,794,389.53$ Design Contingency (5%):539,719.48$ Construction Contingency (5%):539,719.48$ TOTAL PROJECT COST:11,873,828.48$ TOTAL GROSS SQUARE FOOTAGE: Sub-total: Shop Area General COST SUMMARY: Office Area Fleet Maintenance Fleet Storage Divisions: Gross S.F. Factor (4.7%): Page 1 3/12/2021 4.3: Space Needs Analysis & Master Planning (Continued) Section Five: CLIENT REFERENCES 68 SECTION FIVE: CLIENT REFERENCES TAILORED SERVICES. CREATIVE SOLUTIONS. PERSONAL ATTENTION. 5: References Mayor Tim Baldermann 815.462.6425 Mr. Kurt Carroll Village Administrator 815.462.6410 Highlighted Projects •New Metra Station •New Public Works Facility Highlighted Projects •New Public Works Facility Village of New Lenox - New Public Works Facility Village of Shorewood - New Public Works Facility Village of Shorewood City of Palos Hills Village of New Lenox City of Palos Hills - New Public Works Facility Mr. Jim Cullotta Village Administrator 815.553.2323 Mr. Noriel Noriega Public Works Director 815.553.2323 Highlighted Projects •Public Works Facility Space Needs Analysis •New Public Works Facility Mr. Chris Drey (Previous Public Works Director) Public Works Director (Village of Romeroville) 815.378.4061 Highlighted Projects •Public Works - Garfiled Site Maintenance Facility Village of Lombard Village of Lombard - Public Works - Garfiled Site Maintenance Facility Highlighted Projects •New Public Works Addition City of Lockport Mayor Jerry Bennett 708.598.3400 Mr. Nick Oeffling Commissioner, Public Works / Water Sewer 708.598.3400 ext. 1111 Mr. Carl Goldsmith Director of Public Works 630.620.5982 Mr. Brent Cann Director of Public Works 815. 838.0549 ext. 2313 Mr. Angelo Kleronomos Owner 630.554.6000 Highlighted Projects •Woodward Business Center - Oswego •Rosehill Clubhouse Local Projects - Property Concepts Inc. West Suburban Office 901 McClintock Drive, Suite 100 Burr Ridge, Illinois 60527 South Suburban Office 1820 Ridge Road, Suite 209 Homewood, Illinois 60430 Northwest Indiana Office 436 Sand Creek Drive N, Suite 205 Chesterton, Indiana 46304 630.455.4500 TriaArchitecture.com Resolution No. 2021-___ Page 1 Resolution No. 2021-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, PROVIDING FOR ADDITIONAL FIRMS TO THE LIST OF QUALIFIED FIRMS TO PROVIDE ARCHITECTURAL SERVICES WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality and political subdivision of the State of Illinois created in accordance with the Constitution of the State of Illinois and the laws of the State; and, WHEREAS, the Local Government Professional Services Selection Act (50 ILCS 510/0.01 et seq.) (the “Act”) requires a political subdivision to advertise for submissions of qualifications from firms in the procurement of architectural, engineering and land surveying services unless the political subdivision has a satisfactory relationship for such services with one or more firms; and, WHEREAS, the Act further mandates that, on the basis of evaluations, discussions, presentations and the ability to provide the required services, the political subdivision shall select those firms to be the most qualified; and, WHEREAS, pursuant to the Act, on January 14, 2020, the Mayor and City Council passed Resolution 2020-05 (the “Resolution”) and selected several firms as the most qualified to perform governmental facility planning services; and, WHEREAS, the City has now had discussions with and presentations from several additional architectural firms believed to be very qualified and able to perform governmental facility planning services as may be needed by the City and therefor is prepared to amend the Resolution to add those additional firms determined to be qualified to perform architectural services as hereinafter provided. Resolution No. 2021-___ Page 2 NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. After a thorough review and evaluation by the City Administration of additional submissions from architectural firms in response to a Request for Qualifications for services to prepare governmental facilities plans, the City Administration recommends that the following firms be added to the list of the most experienced and qualified architectural firms to provide such services to the City: a. Kluber Architects & Engineers, Batavia, Illinois b. Tria Architecture, Inc., Burr Ridge, Illinois c. Wold Architects & Engineers, Palatine, Illinois Section 2. The City Council hereby amends Resolution 2020-05 to accept the recommendations of the City Administration to establish a final list of all architectural firms found to be qualified to perform such services as may be needed by the City in connection with governmental facilities plans: a. Dewberry Architects, Inc., Elmhurst, Illinois b. Cordogan Clark & Associates, Chicago, Illinois c. Williams Architects, Itasca, Illinois d. Kluber Architects & Engineers, Batavia, Illinois e. Wold Architects & Engineers, Palatine, Illinois f. Tria Architects, Burr Ridge, Illinois Section 3. That this Resolution shall be in full force and effect from and after its passage, and approval as provided by law. Resolution No. 2021-___ Page 3 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ MAYOR Attest: ______________________________ CITY CLERK Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #1 Tracking Number PW 2021-06 Rebuild Illinois – Fox Hill Improvements City Council – April 27, 2021 PW 04-20-21 Moved forward to City Council agenda. PW 2021-06 Majority Consideration of Approval Resolution Consideration Brad Sanderson Engineering Name Department The City passed an IDOT resolution for the project on February 23, 2021 per the direction of the IDOT District 3 staff. The District 3 office has now been provided different direction from Springfield as to what is required within the resolution, therefore a new one is required. The new Resolution must indicate the Rebuild Illinois funds received to date. Another Resolution will be required once all the funds have been received. Staff is seeking approval of the resolution from the City Council. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Rob Fredrickson, Finance Director Date: March 26, 2021 Subject: Rebuild Illinois – Fox Hill Improvements BLR 09110 (Rev. 05/08/20) Resolution for Improvement Under the Illinois Highway Code Page 1 of 1Printed 03/25/21 Resolution Type Original Resolution Number Section Number 21-00051-00-PV BE IT RESOLVED, by the Governing Body Type Council of the Local Public Agency Type City of Name of Local Public Agency Yorkville Illinois that the following described street(s)/road(s)/structure be improved under the Illinois Highway Code. Work shall be done by Contract or Day Labor Contract . NoYes Is this project a bondable capital improvement? For Roadway/Street Improvements: Name of Street(s)/Road(s)Length (miles)Route From To See Attached Location Map For Structures: Name of Street(s)/Road(s)Existing Structure No.Route Location Feature Crossed BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of milling, preparation of base, aggregate subgrade improvements, removal and disposal of unsuitable materials, HMA resurfacing with binder and surface course, structure adjustments, restoration, striping, edge sealing, and other ancillary work items. Appropriation consists of $1,093,546.78 of local funds and $626,812.32 of RBI funds. 2. That there is hereby appropriated the sum of One million seven hundred twenty thousand three hundred fifty nine and 10/100 $1,720,359.10Dollars ( ) for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I, Name of Clerk Lisa Pickering Local Public Agency Type City Clerk in and for said Local Public Agency Type City of Name of Local Public Agency Yorkville in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Governing Body Type Council of Name of Local Public Agency Yorkville at a meeting held on Date April 27, 2021 IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Day day of Month, Year . . (SEAL)Clerk Signature Date Approved Regional Engineer Department of Transportation Date Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #2 Tracking Number PW 2021-26 Timber Glenn Subdivision- Lot 5 and 6 - Bond Release City Council – April 27, 2021 PW 04-20-21 Moved forward to City Council agenda. PW 2021-26 Majority Consideration of Approval Recommendation to release remaining performance security Brad Sanderson Engineering Name Department The developer has completed the remaining punchlist items from the one-year warranty period and we are now recommending a full release of their remaining performance security. The value of the remaining security is $2,515.00 (Traveler’s Casualty and Surety Company of America Bond #41424197). The public improvements were accepted on March 24, 2020. Please let us know if you have any questions. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: March 23, 2021 Subject: Timber Glenn Subdivision- Lot 5 and 6 – Bond Release 201050 JWK-HRG JWK-HRG · · · · · Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #3 Tracking Number PW 2021-27 Mill Road Reconstruction City Council – April 27, 2021 PW 04-20-21 Moved forward to City Council agenda. PW 2021-27 Majority Consideration of Approval Mill Road Reconstruction – Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the Mill Road Reconstruction at 10:00 a.m., February 5, 2021. Representatives of contractors bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate. We recommend the acceptance of the bid and approval of award be made to the low bidder, D. Construction, Inc. 1488 S. Broadway St. Coal City, IL 60416, in the amount of $1,957,829.43. Due to the fact the funding of this project is through the Grande Reserve Developer, we recommend the award of the project be contingent upon approval of the development agreement. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Rob Fredrickson, Finance Director Date: April 5, 2021 Subject: Mill Road Reconstruction Resolution No. 2021-___ Page 1 Resolution No. 2021-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING ACCEPTANCE OF A BID FROM D. CONSTRUCTION INC. FOR THE MILL ROAD RECONSTRUCTION PROJECT IN THE AMOUNT NOT TO EXCEED $1,957,829.43. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing municipality of the State of Illinois pursuant to the 1970 Illinois Constitution and the Illinois Municipal Code, as from time to time amended (the “Municipal Code”) (65 ILCS 5/65-1-1-2, et seq.); and, WHEREAS, after completion of the competitive purchasing process as required by the Municipal Code, and review of all proposals, the staff recommends acceptance of the bid from the D. Construction, Inc., Coal City, Illinois, to perform the work for the Mill Road Reconstruction Project for the City. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the bid submitted by D. Construction, Inc. for the Mill Road Reconstruction Project is hereby accepted in an amount not to exceed $1,957,829.43; and, contingent upon the approval, execution and delivery of that certain Economic Incentive Agreement Between the City and Grande Reserve (Chicago) ASLI VI, L.L.L.P., the Mayor and City Clerk are hereby authorized and directed on behalf of the United City of Yorkville to execute a contract containing the terms of the request for bid and bid submitted by D. Construction, Inc and to undertake any and all actions as may be required to implement its terms. Section 2. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Resolution No. 2021-___ Page 2 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ MAYOR Attest: ______________________________ CITY CLERK BIDS RECD 2/5/2021ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT1 TREE REMOVAL (6 TO 15 UNITS DIAMETER) UNIT 48.019.80$ 950.40$ 17.75$ 852.00$ 18.00$ 864.00$ 27.50$ 1,320.00$ 18.00$ 864.00$ 25.00$ 1,200.00$ 18.00$ 864.00$ 30.00$ 1,440.00$ 2 TREE REMOVAL (OVER 15 UNITS DIAMETER) UNIT 84.026.40$ 2,217.60$ 19.75$ 1,659.00$ 21.00$ 1,764.00$ 36.30$ 3,049.20$ 24.00$ 2,016.00$ 35.00$ 2,940.00$ 20.00$ 1,680.00$ 42.00$ 3,528.00$ 3 EARTH EXCAVATION CU YD 3412.019.00$ 64,828.00$ 21.00$ 71,652.00$ 19.50$ 66,534.00$ 21.25$ 72,505.00$ 23.75$ 81,035.00$ 26.00$ 88,712.00$ 31.00$ 105,772.00$ 23.00$ 78,476.00$ 4 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION SQ YD 5150.02.00$ 10,300.00$ 1.50$ 7,725.00$ 1.40$ 7,210.00$ 2.40$ 12,360.00$ 1.75$ 9,012.50$ 2.00$ 10,300.00$ 1.50$ 7,725.00$ 2.00$ 10,300.00$ 5 RESTORATION SPECIAL SQ YD 9200.04.70$ 43,240.00$ 5.75$ 52,900.00$ 6.40$ 58,880.00$ 7.45$ 68,540.00$ 3.50$ 32,200.00$ 12.00$ 110,400.00$ 11.00$ 101,200.00$ 10.00$ 92,000.00$ 6 TOPSOIL FURNISH AND PLACE, 4" SQ YD 20306.03.00$ 60,918.00$ 4.25$ 86,300.50$ 5.00$ 101,530.00$ 4.95$ 100,514.70$ 4.50$ 91,377.00$ 4.00$ 81,224.00$ 6.00$ 121,836.00$ 4.00$ 81,224.00$ 7 SEEDING, CLASS 2A ACRE 4.21,330.00$ 5,586.00$ 2,750.00$ 11,550.00$ 2,750.00$ 11,550.00$ 1,980.00$ 8,316.00$ 1,800.00$ 7,560.00$ 3,500.00$ 14,700.00$ 3,000.00$ 12,600.00$ 2,000.00$ 8,400.00$ 8 NITROGEN FERTILIZER NUTRIENT POUND 378.02.20$ 831.60$ 2.00$ 756.00$ 2.00$ 756.00$ 1.10$ 415.80$ 1.00$ 378.00$ 4.00$ 1,512.00$ 3.00$ 1,134.00$ 2.00$ 756.00$ 9 PHOSPHORUS FERTILIZER NUTRIENT POUND 378.02.20$ 831.60$ 2.00$ 756.00$ 2.00$ 756.00$ 1.10$ 415.80$ 1.00$ 378.00$ 4.00$ 1,512.00$ 3.00$ 1,134.00$ 2.00$ 756.00$ 10 POTASSIUM FERTILIZER NUTRIENT POUND 378.02.20$ 831.60$ 2.00$ 756.00$ 2.00$ 756.00$ 1.10$ 415.80$ 1.00$ 378.00$ 4.00$ 1,512.00$ 3.00$ 1,134.00$ 2.00$ 756.00$ 11 MULCH, METHOD 3 ACRE 4.22,662.00$ 11,180.40$ 3,250.00$ 13,650.00$ 3,250.00$ 13,650.00$ 2,090.00$ 8,778.00$ 1,900.00$ 7,980.00$ 6,000.00$ 25,200.00$ 5,000.00$ 21,000.00$ 2,500.00$ 10,500.00$ 12 PERIMETER EROSION BARRIER FOOT 610.03.30$ 2,013.00$ 3.00$ 1,830.00$ 3.20$ 1,952.00$ 5.50$ 3,355.00$ 5.00$ 3,050.00$ 3.00$ 1,830.00$ 3.00$ 1,830.00$ 4.00$ 2,440.00$ 13 TEMPORARY DITCH CHECKS FOOT 640.015.40$ 9,856.00$ 11.00$ 7,040.00$ 11.00$ 7,040.00$ 19.00$ 12,160.00$ 17.25$ 11,040.00$ 7.00$ 4,480.00$ 10.00$ 6,400.00$ 15.00$ 9,600.00$ 14 INLET AND PIPE PROTECTION EACH 22.0154.00$ 3,388.00$ 120.00$ 2,640.00$ 120.00$ 2,640.00$ 245.00$ 5,390.00$ 130.00$ 2,860.00$ 140.00$ 3,080.00$ 150.00$ 3,300.00$ 150.00$ 3,300.00$ 15 STONE RIPRAP, CLASS A3 SQ YD 35.060.00$ 2,100.00$ 55.00$ 1,925.00$ 60.00$ 2,100.00$ 36.30$ 1,270.50$ 40.00$ 1,400.00$ 64.00$ 2,240.00$ 65.00$ 2,275.00$ 80.00$ 2,800.00$ 16 AGGREGATE SUBGRADE IMPROVEMENT 12" SQ YD 20590.012.50$ 257,375.00$ 12.55$ 258,404.50$ 13.00$ 267,670.00$ 10.95$ 225,460.50$ 11.75$ 241,932.50$ 14.00$ 288,260.00$ 13.00$ 267,670.00$ 13.00$ 267,670.00$ 17 SUBBASE GRANULAR MATERIAL, TYPE B 4" SQ YD 20.023.00$ 460.00$ 3.75$ 75.00$ 22.00$ 440.00$ 6.15$ 123.00$ 10.00$ 200.00$ 6.00$ 120.00$ 10.00$ 200.00$ 12.00$ 240.00$ 18 SUBBASE GRANULAR MATERIAL, TYPE B 6" SQ YD 2000.08.40$ 16,800.00$ 7.80$ 15,600.00$ 11.00$ 22,000.00$ 7.00$ 14,000.00$ 20.00$ 40,000.00$ 8.00$ 16,000.00$ 11.00$ 22,000.00$ 14.00$ 28,000.00$ 19 SUBBASE GRANULAR MATERIAL, TYPE B 8" SQ YD 52.017.00$ 884.00$ 23.30$ 1,211.60$ 20.00$ 1,040.00$ 9.90$ 514.80$ 15.00$ 780.00$ 10.00$ 520.00$ 12.00$ 624.00$ 20.00$ 1,040.00$ 20 SUBBASE GRANULAR MATERIAL, TYPE B 10" SQ YD 140.018.00$ 2,520.00$ 14.15$ 1,981.00$ 18.00$ 2,520.00$ 11.70$ 1,638.00$ 15.00$ 2,100.00$ 12.00$ 1,680.00$ 13.00$ 1,820.00$ 25.00$ 3,500.00$ 21 AGGREGATE BASE COURSE, TYPE B 8" SQ YD 587.012.00$ 7,044.00$ 11.15$ 6,545.05$ 11.00$ 6,457.00$ 9.10$ 5,341.70$ 10.25$ 6,016.75$ 10.00$ 5,870.00$ 12.00$ 7,044.00$ 20.00$ 11,740.00$ 22 HOT-MIX ASPHALT BASE COURSE, 5" SQ YD 20080.015.25$ 306,220.00$ 17.05$ 342,364.00$ 16.50$ 331,320.00$ 18.70$ 375,496.00$ 21.69$ 435,535.20$ 18.00$ 361,440.00$ 17.00$ 341,360.00$ 20.00$ 401,600.00$ 23 BITUMINOUS MATERIALS (TACK COAT) POUND 13570.00.01$ 135.70$ 0.50$ 6,785.00$ 0.01$ 135.70$ 0.01$ 135.70$ 0.34$ 4,613.80$ 0.01$ 135.70$ 0.01$ 135.70$ 0.50$ 6,785.00$ 24 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 TON 2930.057.00$ 167,010.00$ 61.35$ 179,755.50$ 59.00$ 172,870.00$ 66.00$ 193,380.00$ 77.88$ 228,188.40$ 61.00$ 178,730.00$ 60.00$ 175,800.00$ 60.00$ 175,800.00$ 25 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 1848.062.00$ 114,576.00$ 68.00$ 125,664.00$ 70.00$ 129,360.00$ 74.80$ 138,230.40$ 84.10$ 155,416.80$ 74.00$ 136,752.00$ 68.00$ 125,664.00$ 70.00$ 129,360.00$ 26 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQ YD 20.070.00$ 1,400.00$ 89.00$ 1,780.00$ 65.00$ 1,300.00$ 95.00$ 1,900.00$ 68.23$ 1,364.60$ 92.00$ 1,840.00$ 86.00$ 1,720.00$ 80.00$ 1,600.00$ 27 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 1070.07.00$ 7,490.00$ 8.20$ 8,774.00$ 9.00$ 9,630.00$ 8.00$ 8,560.00$ 7.72$ 8,260.40$ 8.00$ 8,560.00$ 8.50$ 9,095.00$ 12.00$ 12,840.00$ 28 DETECTABLE WARNINGS SQ FT 132.025.00$ 3,300.00$ 26.00$ 3,432.00$ 35.00$ 4,620.00$ 40.00$ 5,280.00$ 32.17$ 4,246.44$ 28.00$ 3,696.00$ 25.00$ 3,300.00$ 28.00$ 3,696.00$ 29 COMBINATION CURB AND GUTTER REMOVAL FOOT 274.08.00$ 2,192.00$ 4.75$ 1,301.50$ 6.00$ 1,644.00$ 8.00$ 2,192.00$ 8.00$ 2,192.00$ 6.00$ 1,644.00$ 8.00$ 2,192.00$ 8.00$ 2,192.00$ 30 SIDEWALK REMOVAL SQ FT 155.04.00$ 620.00$ 2.75$ 426.25$ 4.00$ 620.00$ 2.95$ 457.25$ 2.50$ 387.50$ 2.00$ 310.00$ 2.50$ 387.50$ 2.50$ 387.50$ 31 CRACK ROUTING (PAVEMENT) FOOT 1258.01.10$ 1,383.80$ 1.00$ 1,258.00$ 1.00$ 1,258.00$ 5.00$ 6,290.00$ 1.00$ 1,258.00$ 1.50$ 1,887.00$ 15.00$ 18,870.00$ 0.50$ 629.00$ 32 CRACK FILLINGPOUND 420.05.50$ 2,310.00$ 5.00$ 2,100.00$ 5.00$ 2,100.00$ 8.00$ 3,360.00$ 5.00$ 2,100.00$ 1.00$ 420.00$ 30.00$ 12,600.00$ 2.50$ 1,050.00$ 33 AGGREGATE SHOULDERS, TYPE B TON 130.028.00$ 3,640.00$ 40.00$ 5,200.00$ 34.00$ 4,420.00$ 28.00$ 3,640.00$ 32.00$ 4,160.00$ 24.00$ 3,120.00$ 50.00$ 6,500.00$ 35.00$ 4,550.00$ 34 AGGREGATE SHOULDERS, TYPE B 6" SQ YD 1940.09.00$ 17,460.00$ 11.40$ 22,116.00$ 10.25$ 19,885.00$ 8.80$ 17,072.00$ 25.81$ 50,071.40$ 8.00$ 15,520.00$ 16.00$ 31,040.00$ 18.00$ 34,920.00$ 35 HOT-MIX ASPHALT SHOULDERS, 8" SQ YD 2000.027.20$ 54,400.00$ 32.00$ 64,000.00$ 33.00$ 66,000.00$ 34.30$ 68,600.00$ 40.57$ 81,140.00$ 35.00$ 70,000.00$ 32.00$ 64,000.00$ 35.00$ 70,000.00$ 36 PRECAST REINFORCED CONCRETE FLARED END SECTIONS 12" EACH 1.0800.00$ 800.00$ 1,350.00$ 1,350.00$ 1,120.00$ 1,120.00$ 735.00$ 735.00$ 800.00$ 800.00$ 800.00$ 800.00$ 2,000.00$ 2,000.00$ 900.00$ 900.00$ 722 E. South St. Unit DPlano, IL 60545PERFORMANCE CONSTRUCTION& ENGINEERING, LLC217 W. John StreetPlano, IL 605451200 Gasket DriveElgin, IL 60120PLOTE CONSTRUCTION INC.1100 Brandt DriveHoffman Estates, IL 601921488 S. Broadway BUILDERS PAVING, LLCENGINEER'S ESTIMATE52 Wheeler RoadD. CONSTRUCTION4413 Roosevelt Rd. Ste 108GENEVA CONSTRUCTIONP.O. Box 998Aurora, IL 60507Sugar Grove, IL 60554Hillside, IL 60162 Coal City, IL 60416BID TABULATION MILL ROAD RECONSTRUCTIONUNITED CITY OF YORKVILLEBID TABULATIONMARTAM CONSTRUCTION INC.H. LINDEN & SONSSEWER & WATER INC.ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 2/5/2021ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT722 E. South St. Unit DPlano, IL 60545PERFORMANCE CONSTRUCTION& ENGINEERING, LLC217 W. John StreetPlano, IL 605451200 Gasket DriveElgin, IL 60120PLOTE CONSTRUCTION INC.1100 Brandt DriveHoffman Estates, IL 601921488 S. Broadway BUILDERS PAVING, LLCENGINEER'S ESTIMATE52 Wheeler RoadD. CONSTRUCTION4413 Roosevelt Rd. Ste 108GENEVA CONSTRUCTIONP.O. Box 998Aurora, IL 60507Sugar Grove, IL 60554Hillside, IL 60162 Coal City, IL 60416BID TABULATION MILL ROAD RECONSTRUCTIONUNITED CITY OF YORKVILLEBID TABULATIONMARTAM CONSTRUCTION INC.H. LINDEN & SONSSEWER & WATER INC.37 PRECAST REINFORCED CONCRETE FLARED END SECTIONS 15" EACH 1.0900.00$ 900.00$ 1,415.00$ 1,415.00$ 1,220.00$ 1,220.00$ 770.00$ 770.00$ 900.00$ 900.00$ 1,000.00$ 1,000.00$ 2,400.00$ 2,400.00$ 1,100.00$ 1,100.00$ 38 PRECAST REINFORCED CONCRETE FLARED END SECTIONS 18" EACH 1.01,000.00$ 1,000.00$ 1,500.00$ 1,500.00$ 1,620.00$ 1,620.00$ 825.00$ 825.00$ 1,100.00$ 1,100.00$ 1,200.00$ 1,200.00$ 3,000.00$ 3,000.00$ 1,300.00$ 1,300.00$ 39 METAL FLARED END SECTIONS 12" EACH 4.0400.00$ 1,600.00$ 470.00$ 1,880.00$ 160.00$ 640.00$ 345.00$ 1,380.00$ 325.00$ 1,300.00$ 500.00$ 2,000.00$ 800.00$ 3,200.00$ 500.00$ 2,000.00$ 40 PIPE CULVERTS, CLASS C, TYPE 1 12" FOOT 100.059.00$ 5,900.00$ 27.00$ 2,700.00$ 34.00$ 3,400.00$ 45.00$ 4,500.00$ 45.00$ 4,500.00$ 58.00$ 5,800.00$ 80.00$ 8,000.00$ 35.00$ 3,500.00$ 41 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 12" FOOT 122.057.00$ 6,954.00$ 39.00$ 4,758.00$ 34.00$ 4,148.00$ 69.00$ 8,418.00$ 45.00$ 5,490.00$ 65.00$ 7,930.00$ 80.00$ 9,760.00$ 52.00$ 6,344.00$ 42 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 15" FOOT 5.0100.00$ 500.00$ 110.00$ 550.00$ 38.00$ 190.00$ 90.00$ 450.00$ 48.00$ 240.00$ 72.00$ 360.00$ 90.00$ 450.00$ 57.00$ 285.00$ 43 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 1 18" FOOT 195.069.00$ 13,455.00$ 44.00$ 8,580.00$ 41.00$ 7,995.00$ 75.00$ 14,625.00$ 50.00$ 9,750.00$ 75.00$ 14,625.00$ 100.00$ 19,500.00$ 60.00$ 11,700.00$ 44 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 2 12" FOOT 479.069.00$ 33,051.00$ 46.00$ 22,034.00$ 53.00$ 25,387.00$ 85.00$ 40,715.00$ 45.00$ 21,555.00$ 65.00$ 31,135.00$ 82.00$ 39,278.00$ 60.00$ 28,740.00$ 45 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 2 15" FOOT 479.069.00$ 33,051.00$ 49.00$ 23,471.00$ 47.00$ 22,513.00$ 87.00$ 41,673.00$ 48.00$ 22,992.00$ 72.00$ 34,488.00$ 92.00$ 44,068.00$ 65.00$ 31,135.00$ 46 STORM SEWERS, RUBBER GASKET, CLASS A, TYPE 2 18" FOOT 289.069.00$ 19,941.00$ 51.00$ 14,739.00$ 53.00$ 15,317.00$ 89.00$ 25,721.00$ 50.00$ 14,450.00$ 75.00$ 21,675.00$ 102.00$ 29,478.00$ 70.00$ 20,230.00$ 47 STORM SEWER REMOVAL 12" FOOT 328.011.00$ 3,608.00$ 12.00$ 3,936.00$ 22.50$ 7,380.00$ 12.00$ 3,936.00$ 15.00$ 4,920.00$ 5.00$ 1,640.00$ 10.00$ 3,280.00$ 15.00$ 4,920.00$ 48 STORM SEWER REMOVAL 15" FOOT 56.015.00$ 840.00$ 14.00$ 784.00$ 26.00$ 1,456.00$ 12.00$ 672.00$ 15.00$ 840.00$ 5.00$ 280.00$ 10.00$ 560.00$ 18.00$ 1,008.00$ 49 ADJUSTING WATER MAIN 8" FOOT 44.0200.00$ 8,800.00$ 320.00$ 14,080.00$ 202.00$ 8,888.00$ 190.00$ 8,360.00$ 275.00$ 12,100.00$ 128.00$ 5,632.00$ 250.00$ 11,000.00$ 250.00$ 11,000.00$ 50 MANHOLES, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 4.02,850.00$ 11,400.00$ 2,000.00$ 8,000.00$ 2,120.00$ 8,480.00$ 2,900.00$ 11,600.00$ 2,500.00$ 10,000.00$ 3,000.00$ 12,000.00$ 4,750.00$ 19,000.00$ 2,800.00$ 11,200.00$ 51 MANHOLES, TYPE A, 4'-DIAMETER, TYPE 8 GRATE EACH 5.02,800.00$ 14,000.00$ 1,825.00$ 9,125.00$ 2,020.00$ 10,100.00$ 2,800.00$ 14,000.00$ 2,400.00$ 12,000.00$ 3,000.00$ 15,000.00$ 4,600.00$ 23,000.00$ 2,800.00$ 14,000.00$ 52 MANHOLES, TYPE A, 4'-DIAMETER, TYPE 11 FRAME AND GRATE EACH 1.04,400.00$ 4,400.00$ 4,200.00$ 4,200.00$ 3,250.00$ 3,250.00$ 3,100.00$ 3,100.00$ 3,800.00$ 3,800.00$ 3,500.00$ 3,500.00$ 12,000.00$ 12,000.00$ 2,800.00$ 2,800.00$ 53 MANHOLES, TYPE A, 5'-DIAMETER, TYPE 8 GRATE EACH 1.01,850.00$ 1,850.00$ 1,500.00$ 1,500.00$ 1,150.00$ 1,150.00$ 875.00$ 875.00$ 1,200.00$ 1,200.00$ 1,500.00$ 1,500.00$ 2,000.00$ 2,000.00$ 3,800.00$ 3,800.00$ 54 INLETS, TYPE A, TYPE 8 GRATE EACH 10.01,900.00$ 19,000.00$ 1,100.00$ 11,000.00$ 1,210.00$ 12,100.00$ 1,120.00$ 11,200.00$ 1,500.00$ 15,000.00$ 1,800.00$ 18,000.00$ 2,025.00$ 20,250.00$ 1,500.00$ 15,000.00$ 55 INLETS, TYPE B, TYPE 8 GRATE EACH 1.02,000.00$ 2,000.00$ 1,285.00$ 1,285.00$ 1,820.00$ 1,820.00$ 925.00$ 925.00$ 1,700.00$ 1,700.00$ 1,500.00$ 1,500.00$ 2,600.00$ 2,600.00$ 2,300.00$ 2,300.00$ 56 MANHOLES TO BE ADJUSTED EACH 4.0650.00$ 2,600.00$ 625.00$ 2,500.00$ 410.00$ 1,640.00$ 355.00$ 1,420.00$ 750.00$ 3,000.00$ 700.00$ 2,800.00$ 600.00$ 2,400.00$ 650.00$ 2,600.00$ 57 MANHOLES TO BE ADJUSTED WITH NEW TYPE 8 GRATE EACH 1.0900.00$ 900.00$ 800.00$ 800.00$ 720.00$ 720.00$ 525.00$ 525.00$ 1,000.00$ 1,000.00$ 700.00$ 700.00$ 800.00$ 800.00$ 900.00$ 900.00$ 58 VALVE VAULTS TO BE ADJUSTED EACH 1.0650.00$ 650.00$ 625.00$ 625.00$ 520.00$ 520.00$ 525.00$ 525.00$ 750.00$ 750.00$ 700.00$ 700.00$ 600.00$ 600.00$ 650.00$ 650.00$ 59 MANHOLES TO BE RECONSTRUCTED EACH 4.01,100.00$ 4,400.00$ 900.00$ 3,600.00$ 710.00$ 2,840.00$ 1,230.00$ 4,920.00$ 1,300.00$ 5,200.00$ 1,000.00$ 4,000.00$ 1,800.00$ 7,200.00$ 1,250.00$ 5,000.00$ 60 MANHOLES TO BE RECONSTRUCTED WITH NEW TYPE 8 GRATE EACH 1.01,350.00$ 1,350.00$ 1,100.00$ 1,100.00$ 1,010.00$ 1,010.00$ 1,230.00$ 1,230.00$ 1,600.00$ 1,600.00$ 1,000.00$ 1,000.00$ 2,050.00$ 2,050.00$ 1,500.00$ 1,500.00$ 61 REMOVING MANHOLES EACH 1.0900.00$ 900.00$ 515.00$ 515.00$ 310.00$ 310.00$ 350.00$ 350.00$ 400.00$ 400.00$ 500.00$ 500.00$ 250.00$ 250.00$ 800.00$ 800.00$ 62 REMOVING CATCH BASINS EACH 1.0900.00$ 900.00$ 515.00$ 515.00$ 360.00$ 360.00$ 350.00$ 350.00$ 400.00$ 400.00$ 500.00$ 500.00$ 250.00$ 250.00$ 800.00$ 800.00$ 63 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 1258.024.00$ 30,192.00$ 32.00$ 40,256.00$ 25.50$ 32,079.00$ 26.50$ 33,337.00$ 26.89$ 33,827.62$ 32.00$ 40,256.00$ 31.00$ 38,998.00$ 35.00$ 44,030.00$ 64 SIGN PANEL - TYPE 1 SQ FT 46.027.00$ 1,242.00$ 22.00$ 1,012.00$ 22.10$ 1,016.60$ 18.15$ 834.90$ 16.50$ 759.00$ 20.00$ 920.00$ 35.00$ 1,610.00$ 25.00$ 1,150.00$ 65 RELOCATE SIGN PANEL ASSEMBLY - TYPE A EACH 8.0190.00$ 1,520.00$ 250.00$ 2,000.00$ 250.00$ 2,000.00$ 110.00$ 880.00$ 100.00$ 800.00$ 150.00$ 1,200.00$ 150.00$ 1,200.00$ 350.00$ 2,800.00$ 66 TELESCOPING STEEL SIGN SUPPORT FOOT 99.016.50$ 1,633.50$ 11.00$ 1,089.00$ 11.00$ 1,089.00$ 13.20$ 1,306.80$ 12.00$ 1,188.00$ 20.00$ 1,980.00$ 20.00$ 1,980.00$ 15.00$ 1,485.00$ 67 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 357.04.40$ 1,570.80$ 4.00$ 1,428.00$ 4.00$ 1,428.00$ 5.25$ 1,874.25$ 4.00$ 1,428.00$ 6.00$ 2,142.00$ 5.25$ 1,874.25$ 4.50$ 1,606.50$ 68 THERMOPLASTIC PAVEMENT MARKING - LINE 4" FOOT 23738.00.57$ 13,530.66$ 0.54$ 12,818.52$ 0.54$ 12,818.52$ 0.60$ 14,242.80$ 0.54$ 12,818.52$ 1.00$ 23,738.00$ 0.57$ 13,530.66$ 0.60$ 14,242.80$ 69 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 1504.00.74$ 1,112.96$ 0.70$ 1,052.80$ 0.70$ 1,052.80$ 1.10$ 1,654.40$ 0.70$ 1,052.80$ 1.50$ 2,256.00$ 1.10$ 1,654.40$ 1.00$ 1,504.00$ 70 THERMOPLASTIC PAVEMENT MARKING - LINE 12" FOOT 1140.01.60$ 1,824.00$ 1.50$ 1,710.00$ 1.50$ 1,710.00$ 2.60$ 2,964.00$ 1.50$ 1,710.00$ 3.00$ 3,420.00$ 2.20$ 2,508.00$ 2.25$ 2,565.00$ 71 THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 149.04.20$ 625.80$ 4.00$ 596.00$ 4.00$ 596.00$ 5.25$ 782.25$ 4.00$ 596.00$ 6.00$ 894.00$ 5.25$ 782.25$ 5.00$ 745.00$ 72 REMOVE EXISTING FLARED END SECTION EACH 1.0400.00$ 400.00$ 350.00$ 350.00$ 210.00$ 210.00$ 175.00$ 175.00$ 200.00$ 200.00$ 100.00$ 100.00$ 150.00$ 150.00$ 400.00$ 400.00$ ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS BIDS RECD 2/5/2021ITEMUNIT UNIT UNIT UNIT UNIT UNIT UNIT UNITNO.DESCRIPTIONUNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT722 E. South St. Unit DPlano, IL 60545PERFORMANCE CONSTRUCTION& ENGINEERING, LLC217 W. John StreetPlano, IL 605451200 Gasket DriveElgin, IL 60120PLOTE CONSTRUCTION INC.1100 Brandt DriveHoffman Estates, IL 601921488 S. Broadway BUILDERS PAVING, LLCENGINEER'S ESTIMATE52 Wheeler RoadD. CONSTRUCTION4413 Roosevelt Rd. Ste 108GENEVA CONSTRUCTIONP.O. Box 998Aurora, IL 60507Sugar Grove, IL 60554Hillside, IL 60162 Coal City, IL 60416BID TABULATION MILL ROAD RECONSTRUCTIONUNITED CITY OF YORKVILLEBID TABULATIONMARTAM CONSTRUCTION INC.H. LINDEN & SONSSEWER & WATER INC.73 BIKE PATH REMOVAL SQ YD 124.010.00$ 1,240.00$ 7.00$ 868.00$ 19.00$ 2,356.00$ 4.75$ 589.00$ 7.45$ 923.80$ 10.00$ 1,240.00$ 7.00$ 868.00$ 18.00$ 2,232.00$ 74 RELOCATE EXISTING MAILBOX EACH 2.0300.00$ 600.00$ 300.00$ 600.00$ 200.00$ 400.00$ 435.00$ 870.00$ 1,158.01$ 2,316.02$ 200.00$ 400.00$ 275.00$ 550.00$ 350.00$ 700.00$ 75 EARTH EXCAVATION (SPECIAL) CU YD 12565.019.00$ 238,735.00$ 18.20$ 228,683.00$ 26.75$ 336,113.75$ 26.00$ 326,690.00$ 21.30$ 267,634.50$ 26.00$ 326,690.00$ 35.00$ 439,775.00$ 40.00$ 502,600.00$ 76 POROUS GRANULAR EMBANKMENT, SPECIAL CU YD 1700.060.00$ 102,000.00$ 37.50$ 63,750.00$ 51.00$ 86,700.00$ 33.40$ 56,780.00$ 62.04$ 105,468.00$ 36.00$ 61,200.00$ 65.00$ 110,500.00$ 55.00$ 93,500.00$ 77 TOPSOIL EXCAVATION CU YD 340.019.00$ 6,460.00$ 24.00$ 8,160.00$ 30.00$ 10,200.00$ 17.00$ 5,780.00$ 9.48$ 3,223.20$ 26.00$ 8,840.00$ 42.00$ 14,280.00$ 12.00$ 4,080.00$ 78 TEMPORARY ACCESS (PRIVATE ENTRANCE) EACH 3.0300.00$ 900.00$ 435.00$ 1,305.00$ 1,000.00$ 3,000.00$ 470.00$ 1,410.00$ 800.00$ 2,400.00$ 100.00$ 300.00$ 150.00$ 450.00$ 2,000.00$ 6,000.00$ 79 TEMPORARY ACCESS (COMMERCIAL ENTRANCE) EACH 1.0700.00$ 700.00$ 800.00$ 800.00$ 1,500.00$ 1,500.00$ 670.00$ 670.00$ 1,200.00$ 1,200.00$ 400.00$ 400.00$ 275.00$ 275.00$ 3,000.00$ 3,000.00$ 80 CONNECTION TO EXISTING MANHOLE EACH 6.01,500.00$ 9,000.00$ 2,300.00$ 13,800.00$ 710.00$ 4,260.00$ 700.00$ 4,200.00$ 300.00$ 1,800.00$ 1,200.00$ 7,200.00$ 2,000.00$ 12,000.00$ 1,000.00$ 6,000.00$ 81 TRAFFIC CONTROL AND PROTECTION, (SPECIAL) L SUM 1.025,000.00$ 25,000.00$ 67,500.00$ 67,500.00$ 3,500.00$ 35,000.00$ 81,000.00$ 81,000.00$ 35,270.00$ 35,270.00$ 95,000.00$ 95,000.00$ 251,000.24$ 251,000.24$ 120,000.00$ 120,000.00$ 82 EXPLORATORY EXCAVATION EACH 2.01,500.00$ 3,000.00$ 900.00$ 1,800.00$ 1,260.00$ 2,520.00$ 1,400.00$ 2,800.00$ 350.00$ 700.00$ 450.00$ 900.00$ 450.00$ 900.00$ 750.00$ 1,500.00$ 83 STABILIZED CONSTRUCTION ENTRANCE EACH 1.00.01$ 0.01$ 2,500.00$ 2,500.00$ 2,000.00$ 2,000.00$ 2,500.00$ 2,500.00$ 2,500.00$ 2,500.00$ 1,500.00$ 1,500.00$ 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 84 HOT-MIX ASPHALT DRIVEWAY PAVEMENT, 3" SQ YD 52.025.00$ 1,300.00$ 34.00$ 1,768.00$ 43.00$ 2,236.00$ 33.00$ 1,716.00$ 36.30$ 1,887.60$ 35.00$ 1,820.00$ 30.00$ 1,560.00$ 18.00$ 936.00$ 85 HOT-MIX ASPHALT DRIVEWAY PAVEMENT, 4" SQ YD 140.030.00$ 4,200.00$ 25.00$ 3,500.00$ 38.00$ 5,320.00$ 33.00$ 4,620.00$ 32.56$ 4,558.40$ 42.00$ 5,880.00$ 30.00$ 4,200.00$ 22.00$ 3,080.00$ 86 RAILROAD PROTECTIVE LIABILITY INSURANCE L SUM 1.05,000.00$ 5,000.00$ 12,800.00$ 12,800.00$ 3,000.00$ 3,000.00$ 5,750.00$ 5,750.00$ 2,500.00$ 2,500.00$ 5,000.00$ 5,000.00$ 10,000.00$ 10,000.00$ 5,000.00$ 5,000.00$ 87 ALLOWANCE - ITEMS ORDERED BY THE ENGINEER UNIT 125000.01.00$ 125,000.00$ 1.00$ 125,000.00$ 1.00$ 125,000.00$ 1.00$ 125,000.00$ 1.00$ 125,000.00$ 1.00$ 125,000.00$ 1.00$ 125,000.00$ 1.00$ 125,000.00$ TOTAL BID1,957,829.43 2,052,453.22 2,142,451.37 2,252,703.55 2,290,240.75 2,355,887.70 2,788,926.00 2,596,543.80% BELOW/ABOVE ENGINEER'S ESTIMATE -24.60% -20.95% -17.49% -13.24% -11.80% -9.27% 7.41%ENGINEERING ENTERPRISES, INC.52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #4 Tracking Number PW 2021-28 Mill Road Reconstruction – Construction Engineering Agreement City Council – April 27, 2021 PW 04-20-21 Moved forward to City Council agenda. PW 2021-28 Majority Approval Bart Olson Administration Name Department Summary Approval of a construction engineering agreement with EEI for the Mill Road rehabilitation project. Background The City Council last discussed the Mill Road project at the February 23rd meeting, when bids for the construction of Mill Road east of the intersection of Mill and Kennedy all the way to the eastern city limits was discussed. These construction bids are significantly under budget, but the City Council chose to delay award of the contract while the Grande Reserve incentive agreement is still being negotiated. With the expectation that the agreement will be complete in time for an April 27th City Council and/or May 4th EDC agenda, we propose to move forward with the contract award and construction engineering agreement, contingent upon final approval of the incentive agreement. Accordingly, EEI has submitted an engineering agreement for our consideration for construction engineering. The attached contract contains a $239,260 estimated amount, based on EEI’s hourly rates. These amounts are included in the FY 22 budget. Recommendation Staff recommends approval of a construction engineering agreement with EEI for the Mill Road rehabilitation project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 15, 2021 Subject: Mill Road construction engineering contract Mill Road Reconstruction United City of Yorkville Professional Services Agreement - Construction Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included Attachment B. Construction Engineering for all roadways indicated on Attachment E will be provided. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Construction Engineering will be paid for as a Hourly Rate in the amount of $239,260. The hourly rates for this project are shown in the attached 2021 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This Mill Road Reconstruction United City of Yorkville Professional Services Agreement Construction Engineering confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Mill Road Reconstruction United City of Yorkville Professional Services Agreement Construction Engineering Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that Mill Road Reconstruction United City of Yorkville Professional Services Agreement Construction Engineering taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Mill Road Reconstruction United City of Yorkville Professional Services Agreement Construction Engineering Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2021 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2021. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Lisa Pickering Angie Smith City Clerk Executive Assistant ATTACHMENT A STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon fourteen (14) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Attachment B – Scope of Services Mill Road Reconstruction United City of Yorkville The United City of Yorkville intends to reconstruct Mill Road from Kennedy Road to the east City Limits. Our proposed scope of services for Construction Engineering will include the following: 3.1 Construction Administration • Prepare for, Attend and Facilitate the Preconstruction Meeting with the Contractor Including Preparation of Meeting Minutes • Shop Drawing Review • Prepare and Handout Construction Notice Flyers to Residents Including Temporary Driveway Loss Notices • Coordinate with City Services (Garbage, Mail, Etc.) • Review Engineering Plans, Specifications and Prepare Field Book • Prepare/Verify Pay Estimates and Change Orders • Gather Invoices and Waivers of Lien • Provide Weekly Updates to City or as Required Based on Onsite Activities 3.2 Construction Layout and Record Drawings • Stake Proposed Storm Sewer, Water Main Relocation, and Roadway Excavation • Perform Post Construction Field Survey for Record Drawings • Prepare and Review Record Drawings 3.3 Construction Observation and Documentation • Review Construction Layout • Take Pre-Construction Videos and Photos of Pre-Existing Conditions • Provide Resident Engineering Services for Construction • Monitor Adherence to Specifications • Monitor Adherence to Construction Schedule and Make Recommendations When Appropriate. • Monitor Traffic Control on a Regular Basis. • Coordinate Any Required Testing on Behalf of the City and Review Test Reports • Provide Daily Quantity Tracking, Documentation and Daily Field Reports • Perform Punch Walks, Prepare Punch List Letters and Provide Follow Up Inspections and Recommend Acceptance When Appropriate (2 Each) • Prepare project Closeout Paperwork The following scope of services will be provided by EEI’s Subconsultant: • Rubino Engineering – Geotechnical Testing for Quality Assurance The above scope for “Mill Road Reconstruction” summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope shall be considered outside the scope of base contract and will be billed in accordance with the Standard Schedule of Charges. ATTACHMENT C - ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COSTPROFESSIONAL ENGINEERING SERVICES MILL ROAD RECONSTRUCTIONUnited City of YorkvilleENTITY:ADMIN. WORKPRINCIPAL SENIOR SENIOR SENIOR SENIOR ITEM COSTWORKIN PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR PERITEMCHARGE ENGINEER II ENGINEER ENGINEER MANAGER MANAGER TECHNICIAN MANAGER TECHNICIAN ADMIN. SUMM. ITEMNO. WORK ITEM HOURLY RATE: $217 $174 $162 $147 $206 $185 $158 $158 $147 $70CONSTRUCTION ENGINEERING3.1 Contract Administration24 28 102 - - - - - - 4 158 26,884$ 3.2 Construction Layout and Record Drawings- 4 16 - - - 237 - - - 257 40,734$ 3.3 Observation and Documentation10 31 944 - - - - - - - 985 160,492$ Construction Engineering Subtotal: 34 63 1,062 - - - 237 - - 4 1,400 228,110$ PROJECT TOTAL: 34 63 1,062 - - - 237 - - 4 1,400 228,110 Printing = -$ 190,384$ Mileage 4,050$ 37,446$ Geotechnical (Rubino) = -$ -$ Material Testing (Rubino) = 7,100$ 280$ 228,110$ DIRECT EXPENSES = 11,150$ 239,260$ \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1726-P Mill Road Reconstruction\PSA\Construction\[4 - Attachment C - Fee Estimate_yo1726.xlsx]Fee Summary - construction onlyTOTAL EXPENSES = ENGINEERING SURVEYING DRAFTINGPROJECT ROLE:DIRECT EXPENSESLABOR SUMMARYEngineering Expenses = Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = WORK Year: ITEM Month: NO.WORK ITEM Week Starting:1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 CONSTRUCTION ENGINEERING 3.1 Contract Administration 3.2 Constructing Layout 3.3 Observation and Documentation \\Milkyway\EEI_Storage\Docs\Public\Yorkville\2017\YO1726-P Mill Road Reconstruction\PSA\Construction\[5 - Attachment D - Schedule.xls]ConstructionSche Legend Project Management & QC/QA Preliminary Meeting(s)Design Work Item Bidding and Contracting Construction October NovemberMarchAprilMayJuneJulyAugustSeptember ATTACHMENT D: ANTICIPATED PROJECT SCHEDULE MILL ROAD RECONSTRUCTION UNITED CITY OF YORKVILLE 2021 B N S F R RGalena Matl ockShoegerBasswood Crooker PrestonTuscany BaileyBeresford EvansBig RockS e e l e y MeadowwoodHavenhillHo llyKennedyAllegianceMill Pine RidgeBradyLehmanBisselBe r r ywoo d Hi g h l a n d Engineering Enterprises, Inc. 52 Wheeler RoadSugar Grove, Illinois 605 54(630) 466-67 00 / www.eeiweb.con ATTACHMENT ELOCATION MAP DATE:MAR CH 2021United City of Yorkville800 Gam e Farm RoadYorkville, IL 605 60(6 30 ) 5 53-43 50http://ww w.yo rkv ille.il.us MILL ROADRECONSTRUCTIONUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOIS CONSU LTI NG ENGINEERS NO.DATE REV ISIONS PRO JE CT NO .:YO1726 PATH:H:/G IS/PUBLIC/YORKVILLE/2017/ YO1726_ MILL R D LO CATION MAP.MXDFILE: fffääNORTH C O M E D R O W 800 0 800400 Feet Lege nd Mill Road Improvements ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #5 Tracking Number PW 2021-29 Bristol Ridge Road Resurfacing – Preliminary and Design Engineering Agreement City Council – April 27, 2021 PW 04-20-21 Moved forward to City Council agenda. PW 2021-29 Majority Approval Bart Olson Administration Name Department Summary Approval of a design engineering agreement with EEI for the Bristol Ridge Road resurfacing project. Background The City Council last discussed the status of the Bristol Ridge Road resurfacing grant application at the January 26th meeting, when it heard the update that the Bristol Ridge Road resurfacing grant had made a waitlist for potential future funding. In order to qualify for future grant funding, the resurfacing project must be design engineered and ready to go to bid. With that in mind, the City Council briefly discussed future review of a design engineering agreement for the Bristol Ridge Road project. Accordingly, EEI has submitted a design engineering agreement for our consideration. The attached design engineering agreement contains a $64,966 fixed fee amount. This amount is included in the FY 22 budget. Recommendation Staff recommends approval of a design engineering agreement with EEI for the Bristol Ridge Road resurfacing project. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 15, 2021 Subject: Bristol Ridge Road resurfacing design engineering agreement Bristol Ridge Road Resurfacing Surface Transportation Program United City of Yorkville, Kendall County, IL Professional Services Agreement –Preliminary & Design Engineering THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: ENGINEER agrees to furnish to the City the following services: The ENGINEER shall provide any and all necessary engineering services to the City as indicated on the included Attachment B. Preliminary & Design Engineering for all roadways indicated on Attachment E will be provided. Construction Engineering services are not included and would be provided in a separate agreement. Engineering will be in accordance with all City and Illinois Department of Transportation requirements. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the ENGINEER shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to ENGINEER: ENGINEER shall receive as compensation for all work and services to be performed herein, an amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. Preliminary and Design Engineering will be paid for monthly based on the percentage of the project that is complete. The Fixed Fee amount for the Preliminary and Design Engineering for the project is $64,966.00. The hourly rates for this project are shown in the attached 2021 Standard Schedule of Charges (Attachment F). All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, ENGINEER, on or before February 1st of any given year, shall provide written notice of any change in the rates specified in Section C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1st of that same year. E. Ownership of Records and Documents: ENGINEER agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. ENGINEER agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, ENGINEER agrees to return all such materials to the City. The City agrees not to modify any original documents produced by ENGINEER without contractor’s consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: ENGINEER shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the ENGINEER under this agreement shall be that of an independent contractor. ENGINEER will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery : The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting : The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity : The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: ENGINEER shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by ENGINEER or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of ENGINEER or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The ENGINEER agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied) K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attachments. Except for those terms included on the attachments, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimate of Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: Location Map Attachment F: 2021 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the ENGINEER: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove Illinois 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this _____day of __________________, 2021. United City of Yorkville: Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Brad Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Lisa Pickering Joseph W. Cwynar, P.E. City Clerk Senior Project Manager Bristol Ridge Road Resurfacing – Preliminary & Design Engineering Engineering Agreement Attachment A- Standard Terms & Conditions Bristol Ridge Road Resurfacing - Preliminary & Design Engineering United City of Yorkville Attachment A – Standard Terms & Conditions Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents.  OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents.  OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions.  The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope.  Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work.  If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Bristol Ridge Road Resurfacing – Preliminary & Design Engineering Engineering Agreement Attachment A- Standard Terms & Conditions Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of Bristol Ridge Road Resurfacing – Preliminary & Design Engineering Engineering Agreement Attachment A- Standard Terms & Conditions income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon seven (7) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such Bristol Ridge Road Resurfacing – Preliminary & Design Engineering Engineering Agreement Attachment A- Standard Terms & Conditions occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Bristol Ridge Road Resurfacing Surface Transportation Program (STP) United City of Yorkville Kendall County, IL Professional Services Agreement – Preliminary & Design Engineering Attachment B – Scope of Services Preliminary Engineering • Preliminary IDOT Coordination and Phase I Processing o Section Number, Job Number, Project Number & Contract Number Request o Local Agency Pavement Preservation of Functional Overlay Approval (BLR46300) o Location Map o Geotechnical Subsurface Exploration (Pavement Cores) o Preliminary Typical Sections - Existing and Proposed o Prepare Maintenance History Letter o Evaluate Crash History Design Engineering • Site Visit/Review of Existing Conditions o Conduct site visit(s) to assess condition of existing pavement, curb and gutter, sidewalk, driveways, culverts and drainage structures. o Obtain, review and inventory existing utility, roadway, right-of way, ownership, soil data, etc. o Coordinate documentation for CCDD management of soils, as necessary o Confirm pavement design and rehabilitation methodology • Prepare Final Plans o Prepare Base Plan Set, IDOT Format o General Notes, Legend, List of Highway Standards o Summary of Quantities o Typical Sections o Plan Sheets (CAD Sheets, Developed from GIS Database and Aerials/Field Notes) o Project Details • Prepare Specifications o Project Specific Special Provisions o Bureau of Design and Environment Provisions o District Three Special Provisions o Bureau of Local Roads and Streets Special Provisions • IDOT Processing o Estimate of Cost o Estimate of Time o Lump Sum Item Breakdown o Revisions with Disposition of Comments o Coordination of Local Agency Agreement for Federal Participation o Prepare Construction Engineering Agreement ATTACHMENT C - ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES BRISTOL RIDGE ROAD RESURFACING UNITED CITY OF YORKVILLE, KENDALL COUNTY, IL ENTITY:ADMIN.WORK PRINCIPAL SENIOR SENIOR SENIOR SENIOR SENIOR ITEM COST WORK IN PROJECT PROJECT PROJECT PROJECT PROJECT PROJECT CAD PROJECT HOUR PER ITEM CHARGE MANAGER ENGINEER II ENGINEER MANAGER MANAGER TECHNICIAN II MANAGER TECHNICIAN I ADMIN.SUMM.ITEM NO.WORK ITEM HOURLY RATE:$217 $206 $174 $147 $206 $185 $158 $158 $147 $70 PRELIMINARY ENGINEERING 1.1 Preliminary Project Management, Coordination and QC/QA 4 16 2 22 4,304$ 1.2 Project Meetings 6 6 6 18 3,582$ 1.3 Pavement and Crash Analysis 2 8 4 14 2,392$ 1.4 Preliminary IDOT Coordination 4 4 8 1,520$ 1.5 Process Documents for LAFO Design Approval 8 8 8 12 36 5,980$ Preliminary Engineering Subtotal:10 36 26 12 - - - - 12 2 98 17,778$ DESIGN ENGINEERING 2.1 Design Project Management, Coordination and QC/QA 2 22 2 26 5,106$ 2.2 Site Review, Identification of Required Improvements 8 16 24 3,744$ 2.3 Prepare Existing Condition Plan Sheets 4 8 24 36 5,744$ 2.4 Prepare and Submit Pre-Final Plans, Specifications and Estimates 4 32 8 48 92 14,624$ 2.5 Revisions and Disposition of Comments 2 8 4 12 4 30 4,436$ 2.60 Submit Final Plans, Specifications and Estimates 2 16 8 26 4,372$ 2.7 IDOT Processing - Local Agency Agreement & Construction Engineering 2 6 8 16 3,062$ Design Engineering Subtotal:4 40 80 28 - - - - 92 6 250 41,088$ PROJECT TOTAL:14 76 106 40 - - - - 104 8 348 58,866 Printing =250$ 43,018$ Pavement Cores (Rubino) =4,500$ -$ CCDD (Rubino) = 1,350$ 15,288$ 560$ 58,866$ DIRECT EXPENSES =6,100$ 64,966$ G:\Public\Yorkville\2020\YO2041-C Bristol Ridge Road Resurfacing\PSA\[Attachment C - Fee Estimate.xlsx]Fee Summary TOTAL EXPENSES = ENGINEERING SURVEYING DRAFTING Engineering Expenses = DIRECT EXPENSES LABOR SUMMARY PROJECT ROLE: Surveying Expenses = Drafting Expenses = Administrative Expenses = TOTAL LABOR EXPENSES = WORK Year:ITEM Month:NO. WORK ITEM Week Starting:123412341234123412341234123412341234123412341234PRELIMINARY ENGINEERING1.1 Preliminary Project Management, Coordination and QC/QA1.2 Project Meetings1.3 Pavement and Crash Analysis1.4 Preliminary IDOT Coordination1.5 Process Documents for LAFO Design ApprovalDESIGN ENGINEERING2.1 Design Project Management, Coordination and QC/QA2.2 Site Review, Identification of Required Improvements2.3 Prepare Existing Condition Plan Sheets2.4 Prepare & Submit Pre-Final Plans, Specs & Estimates2.5 Revisions and Disposition of Comments2.6 Prepare & Submit Final Plans, Specifications and Estimates2.7 IDOT Document Processing2.8 Bidding and Contracting (4/29/2022 Bid Opening)LegendProject Management PreliminaryMeeting(s) Design Work ItemBidding and Contracting Agency Review2022\\Milkyway\EEI_Storage\Docs\Public\Yorkville\2020\YO2041-C Bristol Ridge Road Resurfacing\PSA\[Attachment D - Schedule.xls]ScheduleFebruary AprilJulyJanuaryATTACHMENT D:ANTICIPATED PROJECT SCHEDULEBRISTOL RIDGE ROAD RESURFACINGUNITED CITY OF YORKVILLE, KENDALL COUNTY, IL2021MarchOctober NovemberJuneMayDecemberAugust September Kennedy RdBri s t o l R i d g e R d Grande Trl Em e r a l d L n Pa r k w a y D r E Veterans PkwyBurr StMcLel lan B lvd Coral DrCrimson LnHobbs Ln Sq u i r e C i rAldenAve Linden AveA m erican W aySunset AveSageCt Hennin g L n Cranston CirOl d G l o r y D r Oaklawn AveLy m a n L o o p Orchid StCryder WaySundown LnPatriot CtRood StCobalt DrMadden CtBurr Ct Hobbs CtGrande T r a i l C t Old Glory Ct Cranston Cir Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 ATTACHMENT E BRISTOL RIDGE ROAD LOCATION MAPwww.eeiweb.com DATE DATE: PROJECT NO.: FILE: PATH: BY: FEBRUARY 2020 YO2004 YO2004_W Fox St H:\GIS\PUBLIC\YORKVILLE\2011\ MJT NO.REVISIONS ³United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350www.yorkville.il.us 400 0 400200 Feet Legend Project Limits ATTACHMENT F Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #6 Tracking Number PW 2021-30 Wing Road Improvement Options City Council – April 27, 2021 PW 04-20-21 Moved forward to City Council agenda. PW 2021-30 Majority Consideration of Approval Brad Sanderson Engineering Name Department Summary An update on the Wing Rd discussion, from a question posed at the Public Works Committee meeting. Background This item was last discussed at the April 20th Public Works Committee meeting. At that meeting, Alderman Funkhouser asked if the City could consider vacating Wing Road instead of funding it. Attorney Orr has confirmed that vacation of the roadway is legally available to the City in this case. If it were considered, the road would be abandoned and the underlying property would be equally split between adjacent properties. The process for road vacation involves a supermajority vote of the City Council and a public hearing. Recommendation Staff does not recommend vacation of the roadway at this time. There are a handful of homes and one church that rely on this public roadway and vacating the roadway now would result in these properties continuing to use a subpar roadway or funding the improvements themselves. If the surrounding properties were to redevelop and provide alternate access locations, we could revisit the vacation discussion at that time. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 22, 2021 Subject: Wing Road update, road vacation This memo is to review improvement options for Wing Road. The IDOT Rt 71 Improvement project will address improvements to the northern third of the road. The remaining stretch of Wing Road will need to be completed with local funds estimated to be $45,000. It has been suggested that consideration should also being given to closing Wing Road at Rt 126. Exhibits are attached to aid in discussion at the Public Works Committee Meeting. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Rob Fredrickson, Finance Director Date: April 8, 2021 Subject: Wing Road Improvement Options StagecoachSchoolhouse Wi n g Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 OPTION 1:4" REMOVAL AND REPLACEMENT www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MARCH 2021 YO20 13 YO2013 _Prairie Gra ss Lan e .MXD H:\GIS\PU BL IC\E LBU RN\ MJT United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350 0 200Feet ¯ Leg en d IDO T PR OJEC T LIMITS OPTION 1 P ROJEC T LIMITS WING R D$45,000 IDO T PRO JECT LIMITS RESTORE C HURCH RT 126RT 71 StagecoachSchoolhouse Wi n g Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 OPTION 2:CLOSE WIN G RD @ R T 126 www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MARCH 2021 YO20 13 YO2013 _Prairie Gra ss Lan e .MXD H:\GIS\PU BL IC\E LBU RN\ MJT United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350 0 200Feet ¯ Leg en d OPTION 2 WIN G RD BAR RICAD ES OPTIO N 1 PRO JEC T LIMITS ID OT PR OJ ECT LIMITS WING R D4" REMOVAL AND REPLACEMENT$45,000 IDO T PRO JECT LIMITS RESTORE C HURCH RT 126RT 71 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #7 Tracking Number PW 2021-31 2021 RTBR Program – Extra Work Consideration City Council – April 27, 2021 PW 04-20-21 Moved forward to City Council agenda. PW 2021-31 Majority Consideration of Approval Review of Potential Program Brad Sanderson Engineering Name Department This memo is to present staff’s recommendations for the proposed extra work. It is our understanding that a minimum of $550,000 will been budgeted for this work. The Fox Hill project is currently estimated to cost $1,720,350. Total Rebuild funds available towards this project are $1,253,625. Bids are anticipated to be received in late April. Based on past history, we are estimating the final bids to be 6-8% below the estimate. This would result in funds available outside of the Fox Hill Project to be range of $180,000 – $211,000 (based on a budget of $550,000). Based on the above calculation, staff’s recommendations are as follows: Location Cost Comments Autumn Creek Blvd $35,000 Area is in Failure Wing Road $45,000 Area is in Failure; Add to IDOT Rt 71 Project Corneils Road $110,000 Area is in Failure McHugh Road $90,000 Highly Traveled Road; Completes Remaining Section E. Barberry Cir $102,000 Planned to be in 2023 RTBR Program Boombah Blvd $178,000 Planned to be in 2022 RTBR Program An exhibit with the locations is attached. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Rob Fredrickson, Finance Director Date: April 14, 2021 Subject: 2021 Road Program – Extra Work Consideration ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()- ()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-( )-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-()-()-()-( ) - ()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()- ()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-( )-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-()-()-()-( ) - ()-()-()-()-( ) - ()- ()- ()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-Beecher RdBeecher RdMcHugh RdMcHugh RdW S o m o n a u k S t C or n e i l s R d C or n eils R d Schoolhouse Rd E Spring St IllinoisRoute #126 Ridge St Faxon Rd J o h n S t R iv e r R d Galena Rd Prairie Crossing DrG r e e n B r i a r R dAlan Dale LnDi ehlFarm RdHigh Ridge LnSchoolhouse RdMill StS Bridge StE Van Emmon St W Fox StC o u ntry Hills D rKennedy RdGame Farm RdW River St Penman RdHunt St W C o u n t r y s i d e P k w y Menard Dr CarpenterSt Rai nt r ee RdS ta g e c o a c h T rlS ta g e c o a c h T rlCenter PkwyE CountrysidePkwy Beecher RdV a n E m m o n R dCannonball TrlCannonball TrlBristol Ridge Rd Sycamore RdStagecoach TrlMcHugh RdJo hn S t N Bridge StN Bri dge St E Hi ghpoi nt RdMarketview DrIllinoisRoute #71Illin o is R o u te#7 1 Illinois Route #71Fox R dE Veterans PkwyAliceAve N Beecher RdW Veterans Pkwy Eldamain RdEldamain RdFa x o n R d S ta g e c o a c h T ra ilEngineering Enterprises52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 LOCATION MAP www.eeiweb.com DATE DATE: PRO JECT N O.: FILE: PATH: BY: APR IL 2021 YO2025 H:\GIS\PUBLIC\Yorkville\YO2025 MJT United City of Yorkville800 Game F arm RoadYorkville, IL 60560630-553-4350 NO.REVISIONS ³POTENTIAL ADDITIONAL ROADS FOR 2021 ROAD PROGRAM Legend Additional Roadwork Priority Priority 1 Priority 2 YO2025_ 2021 Road Program Additional Roads WING RD$45,000 E BARBERRY CIR $102,000 AUTUMN CREEK BLVD$35,000 CORNELLS RD$110,000 BOOMBAH BLVD$178,000 4,000 0 4,0002,000 Feet MCHUGH RD$90,000 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #8 Tracking Number PW 2021-32 Alternative Water Supply Update – Engineering Agreement City Council – April 27, 2021 PW 04-20-21 Moved forward to City Council agenda. PW 2021-32 Majority Approval Bart Olson Administration Name Department Summary Approval of an engineering agreement with EEI for an update to our alternative water source options. Background The City Council last discussed the status of the alternative water source study at the March 23rd City Council meeting, under the agenda item for the intergovernmental agreement with Oswego and Montgomery for the Baxter and Woodman water study. The City Council heard an update that the Baxter/Oswego study would cover some of Yorkville’s options for water source but that the Yorkville- specific options would be covered through an EEI study to be reviewed at the April Public Works Committee meeting. Accordingly, EEI has submitted an engineering agreement for our consideration for the updates to our Yorkville-specific alternative water source options. The scope of services for this study is included in attachment B, and the study focuses on updates to the Yorkville only Fox River system and our internal water distribution system analysis for all possible water sources. The attached contract contains a $49,951 fixed fee amount. This amount is included in the FY 22 budget. Recommendation Staff recommends approval of an engineering agreement with EEI for an update to our alternative water source options. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 15, 2021 Subject: Alternative Water Source Study Update Agreement for Professional Services United City of Yorkville, Kendall County, IL Alternative Water Source Study (AWSS) Update - 2021 THIS AGREEMENT, by and between the United City of Yorkville, hereinafter referred to as the "City" or “OWNER” and Engineering Enterprises, Inc. hereinafter referred to as the "Contractor" or “ENGINEER” agrees as follows: A. Services: The Engineer shall furnish the necessary personnel, materials, equipment and expertise to make the necessary investigations, analysis and calculations along with exhibits, cost estimates and narrative, to complete all necessary engineering services to the City as indicated on the included Attachment B. Services to be provided include engineering services for the Alternative Water Source Study (AWSS) Update – 2021 as indicated on Attachment C. B. Term: Services will be provided beginning on the date of execution of this agreement and continuing, until terminated by either party upon 7 days written notice to the non- terminating party or upon completion of the Services. Upon termination the Contractor shall be compensated for all work performed for the City prior to termination. C. Compensation and maximum amounts due to Contractor: Contractor shall receive as compensation for all work and services to be performed herein a fixed fee amount based on the Estimate of Level of Effort and Associated Cost included in Attachment C. The total contract amount is $49,951. All payments will be made according to the Illinois State Prompt Payment Act and not less than once every thirty days. D. Changes in Rates of Compensation: In the event that this contract is designated in Section B hereof as an Ongoing Contract, Contractor, on or before February 1st of every given year, shall provide written notice of any change in the rates specified in Attachment C hereof (or on any attachments hereto) and said changes shall only be effective on and after May 1 st of that same year. E. Ownership of Records and Documents: Contractor agrees that all books and records and other recorded information developed specifically in connection with this agreement shall remain the property of the City. Contractor agrees to keep such information confidential and not to disclose or disseminate the information to third parties without the consent of the City. This confidentiality shall not apply to material or information, which would otherwise be subject to public disclosure through the freedom of information act or if already previously disclosed by a third party. Upon termination of this agreement, Contractor agrees to return all such materials to the City. The City agrees not to modify any original documents produced by Contractor without contractors consent. Modifications of any signed duplicate original document not authorized by ENGINEER will be at OWNER’s sole risk and without legal liability to the ENGINEER. Use of any incomplete, unsigned document will, likewise, be at the OWNER’s sole risk and without legal liability to the ENGINEER. F. Governing Law: This contract shall be governed and construed in accordance with the laws of the State of Illinois. Venue shall be in Kendall County, Illinois. G. Independent Contractor: Contractor shall have sole control over the manner and means of providing the work and services performed under this agreement. The City’s relationship to the Contractor under this agreement shall be that of an independent contractor. Contractor will not be considered an employee to the City for any purpose. H. Certifications: Employment Status: The Contractor certifies that if any of its personnel are an employee of the State of Illinois, they have permission from their employer to perform the service. Anti-Bribery: The Contractor certifies it is not barred under 30 Illinois Compiled Statutes 500/50-5(a) - (d) from contracting as a result of a conviction for or admission of bribery or attempted bribery of an officer or employee of the State of Illinois or any other state. Loan Default: If the Contractor is an individual, the Contractor certifies that he/she is not in default for a period of six months or more in an amount of $600 or more on the repayment of any educational loan guaranteed by the Illinois State Scholarship Commission made by an Illinois institution of higher education or any other loan made from public funds for the purpose of financing higher education (5 ILCS 385/3). Felony Certification: The Contractor certifies that it is not barred pursuant to 30 Illinois Compiled Statutes 500/50-10 from conducting business with the State of Illinois or any agency as a result of being convicted of a felony. Barred from Contracting: The Contractor certifies that it has not been barred from contracting as a result of a conviction for bid-rigging or bid rotating under 720 Illinois Compiled Statutes 5/33E or similar law of another state. Drug Free Workplace: The Contractor certifies that it is in compliance with the Drug Free Workplace Act (30 Illinois Compiled Statutes 580) as of the effective date of this contract. The Drug Free Workplace Act requires, in part, that Contractors, with 25 or more employees certify and agree to take steps to ensure a drug free workplace by informing employees of the dangers of drug abuse, of the availability of any treatment or assistance program, of prohibited activities and of sanctions that will be imposed for violations; and that individuals with contracts certify that they will not engage in the manufacture, distribution, dispensation, possession, or use of a controlled substance in the performance of the contract. Non-Discrimination, Certification, and Equal Employment Opportunity: The Contractor agrees to comply with applicable provisions of the Illinois Human Rights Act (775 Illinois Compiled Statutes 5), the U.S. Civil Rights Act, the Americans with Disabilities Act, Section 504 of the U.S. Rehabilitation Act and the rules applicable to each. The equal opportunity clause of Section 750.10 of the Illinois Department of Human Rights Rules is specifically incorporated herein. The Contractor shall comply with Executive Order 11246, entitled Equal Employment Opportunity, as amended by Executive Order 11375, and as supplemented by U.S. Department of Labor regulations (41 C.F.R. Chapter 60). The Contractor agrees to incorporate this clause into all subcontracts under this Contract. International Boycott: The Contractor certifies that neither it nor any substantially owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S. Department of Commerce promulgated under that Act (30 ILCS 582). Record Retention and Audits: If 30 Illinois Compiled Statutes 500/20-65 requires the Contractor (and any subcontractors) to maintain, for a period of 3 years after the later of the date of completion of this Contract or the date of final payment under the Contract, all books and records relating to the performance of the Contract and necessary to support amounts charged to the City under the Contract. The Contract and all books and records related to the Contract shall be available for review and audit by the City and the Illinois Auditor General. If this Contract is funded from contract/grant funds provided by the U.S. Government, the Contract, books, and records shall be available for review and audit by the Comptroller General of the U.S. and/or the Inspector General of the federal sponsoring agency. The Contractor agrees to cooperate fully with any audit and to provide full access to all relevant materials. United States Resident Certification: (This certification must be included in all contracts involving personal services by non-resident aliens and foreign entities in accordance with requirements imposed by the Internal Revenue Services for withholding and reporting federal income taxes.) The Contractor certifies that he/she is a: x United States Citizen ___ Resident Alien ___ Non-Resident Alien The Internal Revenue Service requires that taxes be withheld on payments made to non resident aliens for the performance of personal services at the rate of 30%. Tax Payer Certification : Under penalties of perjury, the Contractor certifies that its Federal Tax Payer Identification Number or Social Security Number is (provided separately) and is doing business as a (check one): ___ Individual ___ Real Estate Agent ___ Sole Proprietorship ___ Government Entity ___ Partnership ___ Tax Exempt Organization (IRC 501(a) only) x Corporation ___ Not for Profit Corporation ___ Trust or Estate ___ Medical and Health Care Services Provider Corp. I. Indemnification: Contractor shall indemnify and hold harmless the City and City’s agents, servants, and employees against all loss, damage, and expense which it may sustain or for which it will become liable on account of injury to or death of persons, or on account of damage to or destruction of property resulting from the performance of work under this agreement by Contractor or its Subcontractors, or due to or arising in any manner from the wrongful act or negligence of Contractor or its Subcontractors of any employee of any of them. In the event that the either party shall bring any suit, cause of action or counterclaim against the other party, the non-prevailing party shall pay to the prevailing party the cost and expenses incurred to answer and/or defend such action, including reasonable attorney fees and court costs. In no event shall the either party indemnify any other party for the consequences of that party’s negligence, including failure to follow the ENGINEER’s recommendations. J. Insurance: The contractor agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder. (Not applicable as having been previously supplied). K. Additional Terms or Modification: The terms of this agreement shall be further modified as provided on the attached Exhibits. Except for those terms included on the Exhibits, no additional terms are included as a part of this agreement. All prior understandings and agreements between the parties are merged into this agreement, and this agreement may not be modified orally or in any manner other than by an agreement in writing signed by both parties. In the event that any provisions of this agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. The list of Attachments are as follows: Attachment A: Standard Terms and Conditions Attachment B: Scope of Services Attachment C: Estimated Level of Effort and Associated Cost Attachment D: Anticipated Project Schedule Attachment E: 2021 Standard Schedule of Charges L. Notices: All notices required to be given under the terms of this agreement shall be given mail, addressed to the parties as follows: For the City: For the Contractor: City Administrator and City Clerk Engineering Enterprises, Inc. United City of Yorkville 52 Wheeler Road 800 Game Farm Road Sugar Grove, IL 60554 Yorkville, IL 60560 Either of the parties may designate in writing from time to time substitute addresses or persons in connection with required notices. Agreed to this ___day of _________, 2021. United City of Yorkville Engineering Enterprises, Inc.: _________________________________ ________________________________ John Purcell Bradley P Sanderson, P.E. Mayor Chief Operating Officer / President _________________________________ ________________________________ Lisa Pickering Jeffrey W. Freeman, P.E. CFM, LEED AP City Clerk Chief Executive Officer Attachment A: STANDARD TERMS AND CONDITIONS Agreement: These Standard Terms and Conditions, together with the Professional Services Agreement, constitute the entire integrated agreement between the OWNER and Engineering Enterprises, Inc. (EEI) (hereinafter “Agreement”), and take precedence over any other provisions between the Parties. These terms may be amended, but only if both parties consent in writing. Standard of Care: In providing services under this Agreement, the ENGINEER will endeavor to perform in a matter consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under same circumstances in the same locality. ENGINEER makes no other warranties, express or implied, written or oral under this Agreement or otherwise, in connection with ENGINEER’S service. Construction Engineering and Inspection: The ENGINEER shall not supervise, direct, control, or have authority over any contractor work, nor have authority over or be responsible for the means, methods, techniques sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety of the site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor’s furnishing and performing of its work. The ENGINEER neither guarantees the performance of any contractor nor assumes responsibility for contractor’s failure to furnish and perform the work in accordance with the contract documents. The ENGINEER is not responsible for the acts or omissions of any contractor, subcontractor, or supplies, or any of their agents or employees or any other person at the site or otherwise furnishing or performing any work. Shop drawing and submittal review by the ENGINEER shall apply to only the items in the submissions and only for the purpose of assessing if upon installation or incorporation in the project work they are generally consistent with the construction documents. OWNER agrees that the contractor is solely responsible for the submissions and for compliance with the construction documents. OWNER further agrees that the ENGINEER’S review and action in relation to these submissions shall not constitute the provision of means, methods, techniques, sequencing or procedures of construction or extend or safety programs or precautions. The ENGINEER’S consideration of a component does not constitute acceptance of the assembled items. The ENGINEER’S site observation during construction shall be at the times agreed upon in the Project Scope. Through standard, reasonable means the ENGINEER will become generally familiar with observable completed work. If the ENGINEER observes completed work that is inconsistent with the construction documents, that information shall be communicated to the contractor and OWNER for them to address. Opinion of Probable Construction Costs: ENGINEER’S opinion of probable construction costs represents ENGINEER’S best and reasonable judgment as a professional engineer. OWNER acknowledges that ENGINEER has no control over construction costs of contractor’s methods of determining pricing, or over competitive bidding by contractors, or of market conditions or changes thereto. ENGINEER cannot and does not guarantee that proposals, bids or actual construction costs will not vary from ENGINEER’S opinion of probable construction costs. Copies of Documents & Electronic Compatibility: Copies of Documents that may be relied upon by OWNER are limited to the printed copies (also known as hard copies) that are signed or sealed by the ENGINEER. Files in electronic media format of text, data, graphics, or of other types that are furnished by ENGINEER to OWNER are only for convenience of OWNER. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, ENGINEER makes no representations as to long term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those used by ENGINEER at the beginning of the project. Changed Conditions: If, during the term of this Agreement, circumstances or conditions that were not originally contemplated by or known to the ENGINEER are revealed, to the extent that they affect the scope of services, compensation, schedule, allocation of risks, or other material terms of this Agreement, the ENGINEER may call for renegotiation of appropriate portions of this Agreement. The ENGINEER shall notify the OWNER of the changed conditions necessitating renegotiation, and the ENGINEER and the OWNER shall promptly and in good faith enter into renegotiation of this Agreement to address the changed conditions. If terms cannot be agreed to, the parties agree that either party has the absolute right to terminate this Agreement, in accordance with the termination provision hereof. Hazardous Conditions: OWNER represents to ENGINEER that to the best of its knowledge no Hazardous Conditions (environmental or otherwise) exist on the project site. If a Hazardous Condition is encountered or alleged, ENGINEER shall have the obligation to notify OWNER and, to the extent of applicable Laws and Regulations, appropriate governmental officials. It is acknowledged by both parties that ENGINEER's scope of services does not include any services related to a Hazardous Condition. In the event ENGINEER or any other party encounters a Hazardous Condition, ENGINEER may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the project affected thereby until OWNER: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Condition; and (ii) warrants that the project site is in full compliance with applicable Laws and Regulations. Consequential Damages: Notwithstanding any other provision of this Agreement, and to the fullest extent permitted by law, neither the OWNER nor the ENGINEER, their respective officers, directors, partners, employees, contractors, or subcontractors shall be liable to the other or shall make any claim for any incidental, indirect, or consequential damages arising out of or connected in any way to the Project or to this Agreement. This mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action including negligence, strict liability, breach of contract, and breach of strict or implied warranty. Both the OWNER and the ENGINEER shall require similar waivers of consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. Termination: This Agreement may be terminated for convenience, without cause, upon seven (7) days written notice of either party. In the event of termination, the ENGINEER shall prepare a final invoice and be due compensation as set forth in the Professional Services Agreement for all costs incurred through the date of termination. Either party may terminate this Agreement for cause upon giving the other party not less than seven (7) calendar days’ written notice for the following reasons: (a) Substantial failure by the other party to comply with or perform in accordance with the terms of the Agreement and through no fault of the terminating party; (b) Assignment of the Agreement or transfer of the project without the prior written consent of the other party; (c) Suspension of the project or the ENGINEER’S services by the OWNER for a period of greater than ninety (90) calendar days, consecutive or in the aggregate. (d) Material changes in the conditions under which this Agreement was entered into, the scope of services or the nature of the project, and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. Payment of Invoices: Invoices are due and payable within 30 days of receipt unless otherwise agreed to in writing. Third Party Beneficiaries: Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the OWNER or the ENGINEER. The ENGINEER’S services under this Agreement are being performed solely and exclusively for the OWNER’S benefit, and no other party or entity shall have any claim against the ENGINEER because of this Agreement or the performance or nonperformance of services hereunder. The OWNER and ENGINEER agree to require a similar provision in all contracts with contractors, subcontractors, vendors and other entities involved in this Project to carry out the intent of this provision. Force Majeure: Each Party shall be excused from the performance of its obligations under this Agreement to the extent that such performance is prevented by force majeure (defined below) and the nonperforming party promptly provides notice of such prevention to the other party. Such excuse shall be continued so long as the condition constituting force majeure continues. The party affected by such force majeure also shall notify the other party of the anticipated duration of such force majeure, any actions being taken to avoid or minimize its effect after such occurrence, and shall take reasonable efforts to remove the condition constituting such force majeure. For purposes of this Agreement, “force majeure” shall include conditions beyond the control of the parties, including an act of God, acts of terrorism, voluntary or involuntary compliance with any regulation, law or order of any government, war, acts of war (whether war be declared or not), labor strike or lock-out, civil commotion, epidemic, failure or default of public utilities or common carriers, destruction of production facilities or materials by fire, earthquake, storm or like catastrophe. The payment of invoices due and owing hereunder shall in no event be delayed by the payer because of a force majeure affecting the payer. Additional Terms or Modification: All prior understandings and agreements between the parties are merged into this Agreement, and this Agreement may not be modified orally or in any manner other than by an Agreement in writing signed by both parties. In the event that any provisions of this Agreement shall be held to be invalid or unenforceable, the remaining provisions shall be valid and binding on the parties. Assignment: Neither party to this Agreement shall transfer or assign any rights or duties under or interest in this Agreement without the prior written consent of the other party. Subcontracting normally contemplated by the ENGINEER shall not be considered an assignment for purposes of this Agreement. Waiver: A party’s waiver of, or the failure or delay in enforcing any provision of this Agreement shall not constitute a waiver of the provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Attorney’s Fees: In the event of any action or proceeding brought by either party against the other under this Agreement, the prevailing party shall be entitled to recover from the other all costs and expenses including without limitation the reasonable fees of its attorneys in such action or proceeding, including costs of appeal, if any, in such amount as the Court may adjudge reasonable. Headings: The headings used in this Agreement are inserted only as a matter of convenience only, and in no way define, limit, enlarge, modify, explain or define the text thereof nor affect the construction or interpretation of this Agreement. Attachment B: SCOPE OF SERVICES Introduction: Modeling projections by the Illinois State Water Survey have concluded the deep sandstone aquifer, from which the United City of Yorkville obtains their water supply, is being pumped at an unsustainable rate. Due to the fact that this source will not be able to meet the water demands of the community at some point in the future, the City has determined they should evaluate switching to an alternative, sustainable water source. In 2015, the United City of Yorkville began evaluating alternative water sources. In the Village’s 2016 Water Works System Master Plan (2016 Master Plan), the City evaluated the timeframe for when their current source of supply could be insufficient, and then the potential of remaining on that source for a period of time. The City also evaluated the potential of integrating the Fox River as a source of independent supply, as well as, joining the Village of Montgomery and Village of Oswego to develop a three community Fox River supply. Following the completion of the 2016 Master Plan, the DuPage Water Commission approached the Village of Oswego, Village of Montgomery and United City of Yorkville Sub-Region (OMY Sub-Region) with the concept of connecting to their Lake Michigan supplied system. In 2018, the City of Joliet embarked on an alternative water source study, and in the beginning of 2021 the City of Joliet determined connection to the City of Chicago Lake Michigan supplied system was their preferred source of supply. The City of Joliet has proposed communities within Northern Will, Northern Kendall and Southeast Kane County could be regional partners on the City of Chicago supplied system. In 2020, the Village of Oswego initiated an updated Water Study (Oswego Water Study) with the goal of evaluating independent and regional solutions. More specifically, the Oswego Water Study is updating the costs for the OMY Sub-region connection to the DuPage Water Commission, Joliet regional water commission and the Illinois Lake Water/Plainfield Lake Michigan supplied systems. The Oswego Water Study also is updating the OMY Sub-region costs for the Fox River system. It is the assumption of this contract that the analysis completed as part of the Oswego Water Study will be available for use in this Alternative Water Source Study (AWSS) Update. The overall goal of this AWSS Update is to provide an “apples to apples” comparison of all the alternative water source options available to the City. The five (5) alternative water sources to be evaluated are:  Lake Michigan Supplied Systems  DuPage Water Commission  Joliet Region Water Commission  Illinois Lake Water/Plainfield System  Fox River Supplied Systems  OMY Sub-Regional System  United City of Yorkville Independently The proposed work items for this project are as follows: PROJECT FACILITATION & PROJECT TEAM MEETINGS 0.1 Project Administration 0.2 Oswego Study Coordination Meeting (1 Meeting) 0.3 Progress Review Meeting With City Staff (1 Meeting) 0.4 Presentation Review Meeting With City Staff (1 Meeting) REVIEW AND OBTAIN INFORMATION FROM OSWEGO WATER STUDY 1.1 General Review of Document 1.2 Summarize Cost Analysis For DuPage Water Commission Connection 1.3 Summarize Cost Analysis For Joliet Area Regional Commission Connection 1.4 Summarize Cost Analysis For Illinois Lake Water/Plainfield System Connection 1.5 Summarize Updated Cost Analysis For Fox River Sub-Regional Water Supply and Treatment System UPDATE YORKVILLE ONLY FOX RIVER SYSTEM COST ESTIMATE 2.1 Update Back-Up Well Cost Estimate 2.2 Update Back-Up Well Transmission Main Cost Estimate 2.3 Update Fox River Intake Cost Estimate 2.4 Update Lime Softening Water Treatment Plant Cost Estimate 2.5 Update Treated Water Transmission Main Cost Estimate 2.6 Summarize Total Capital Cost 2.7 Update O,M&R Cost UPDATE WATER DISTRIBUTION SYSTEM ANALYSIS 3.1 Update Modeling For Lake Michigan Supplied Systems (DWC, Joliet Regional System & IL Lake Water) 3.2 Update Modeling For Fox River Sub-Regional System 3.3 Update Modeling For Yorkville, Only, Fox River System 3.4 Prepare Water Audit For 2020 WY (October 1, 2019 - September 30, 2020) 3.5 Develop List of Nonrevenue Water Reduction Strategies & Establish Annual Funding Program 3.6 Update Distribution System Capital Costs 3.7 Update Distribution System O,M&R Costs SUMMARY ANALYSIS 4.1 Summarize Capital & O,M&R Costs For Each Alternative 4.2 Develop 30 Year Net Present Value Cost Comparison 4.3 Develop 50 Year Cost of Ownership Comparison 4.4 Develop Typical 2030 Residential Water Bill Cost Comparison 4.5 Develop Weighted Decision Matrix For Community Use PRESENTATION 5.1 Prepare Draft Presentation 5.2 Finalize Presentations 5.3 Conduct Presentation At City Council Meeting 5.4 Prepare Executive Summary Technical Memorandum The above scope summarizes the work items that will be completed for this contract. Additional work items, including additional meetings beyond the meetings defined in the above scope, shall be considered outside the scope of the base contract and will be billed in accordance with the Standard Schedule of Charges.  PAGE 1 OF 1 DATE: 4/12/2021 ENTERED BY: JWF ATTACHMENT C: ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST PROFESSIONAL ENGINEERING SERVICES Alternative Water Source Study Update - 2021 ENTITY: EEI WORK Senior Senior GIS/ ITEM COST WORK Senior Project Project Project Project CAD HOUR PER ITEM Principal Manager Manager Engineer II Engineer Tech. Admin. SUMM. ITEM NO. WORK ITEM HOURLY RATE: $217 $206 $185 $174 $147 $100 $70 PROJECT FACILITATION & PROJECT TEAM MEETINGS 0.1 Project Administration 1 4 5 957$ 0.2 Oswego Study Coordination Meeting (1 Meeting) 3 4 2 9 1,685$ 0.3 Progress Review Meeting With City Staff (1 Meeting) 3 4 2 9 1,685$ 0.4 Presentation Review Meeting With City Staff (1 Meeting) 3 2 2 7 1,315$ Project Facilitation & Project Team Meetings Subtotal:10 - 14 - 6 - - 30 5,642$ REVIEW AND OBTAIN INFORMATION FROM OSWEGO WATER STUDY 1.1 General Review of Document 2 2 2 6 1,098$ 1.2 Summarize Cost Analysis For DuPage Water Commission Connection 2 2 4 664$ 1.3 Summarize Cost Analysis For Joliet Area Regional Commission Connection 2 2 4 664$ 1.4 Summarize Cost Analysis For Illinois Lake Water/Plainfield System Connection 2 2 4 664$ 1.5 Summarize Updated Cost Analysis For Fox River Sub-Regional Water Supply and Treatment System 2 2 4 664$ Review and Obtain Information From Oswego Water Study Subtotal:2 - 10 - 10 - - 22 3,754$ UPDATE YORKVILLE ONLY FOX RIVER SYSTEM COST ESTIMATE 2.1 Update Back-Up Well Cost Estimate 1 4 5 773$ 2.2 Update Back-Up Well Transmission Main Cost Estimate 1 6 8 15 1,867$ 2.3 Update Fox River Intake Cost Estimate 1 6 7 1,067$ 2.4 Update Lime Softening Water Treatment Plant Cost Estimate 1 2 4 7 1,175$ 2.5 Update Treated Water Transmission Main Cost Estimate 2 6 8 1,252$ 2.6 Summarize Total Capital Cost 1 1 2 4 696$ 2.7 Update O,M&R Cost 1 2 6 9 1,469$ Update Yorkville Only Fox River System Cost Estimate Subtotal:3 - 10 - 34 8 - 55 8,299$ UPDATE WATER DISTRIBUTION SYSTEM ANALYSIS 3.1 Update Modeling For Lake Michigan Supplied Systems (DWC, Joliet Regional System & IL Lake Water) 1 2 12 15 2,717$ 3.2 Update Modeling For Fox River Sub-Regional System 1 2 12 15 2,717$ 3.3 Update Modeling For Yorkville, Only, Fox River System 1 2 8 11 2,021$ 3.4 Prepare Water Audit For 2020 WY (October 1, 2019 - September 30, 2020) 4 12 16 2,588$ 3.5 Develop List of Nonrevenue Water Reduction Strategies & Establish Annual Funding Program 4 4 8 1,412$ 3.6 Update Distribution System Capital Costs 1 6 12 19 3,541$ 3.7 Update Distribution System O,M&R Costs 1 6 12 19 3,541$ Update Water Distribution System Analysis Subtotal:5 26 - 56 16 - - 103 18,537$ SUMMARY ANALYSIS 4.1 Summarize Capital & O,M&R Costs For Each Alternative 1 1 2 4 750$ 4.2 Develop 30 Year Net Present Value Cost Comparison 1 1 6 8 1,446$ 4.3 Develop 50 Year Cost of Ownership Comparison 1 1 6 8 1,446$ 4.4 Develop Typical 2030 Residential Water Bill Cost Comparison 1 1 8 10 1,794$ 4.5 Develop Weighted Decision Matrix For Community Use 1 1 2 4 750$ Summary Analysis Subtotal:5 - 5 24 - - - 34 6,186$ PRESENTATION 5.1 Prepare Draft Presentation 6 2 4 12 2,072$ 5.2 Finalize Presentations 2 1 1 2 6 993$ 5.3 Conduct Presentation At City Council Meeting 3 3 3 12 1,728$ 5.4 Prepare Executive Summary Technical Memorandum 2 6 4 2 14 2,440$ Presentation Subtotal:13 - 12 8 - 8 - 44 7,233$ PROJECT TOTAL:38 26 51 88 66 16 - 288 49,651 DIRECT EXPENSES LABOR EXPENSES Printing = 250$ Engineering Expenses = 48,051$ Mileage = 50$ Drafting & GIS Technician Expenses = 1,600$ Administrative Expenses = -$ TOTAL LABOR EXPENSES = 49,651$ DIRECT EXPENSES = -$ 300$ BASE CONTRACT SUBTOTAL COSTS = 49,951$ G:\Public\Yorkville\2020\YO2026-P Alternative Water Source Evaluation Update\Project Management\PSA\FINAL Contract\[Attachment C - Fee Schedule (YO2026).xlsx]Fee Final UNITED CITY OF YORKVILLE, KENDALL CO., IL PROJECT ROLE: 4/12/21 ATTACHMENT D: SCHEDULE Alternative Water Source Study (AWSS) Update - 2021 UNITED CITY OF YORKVILLE, KENDALL CO., IL WORK ITEM July NO.1 8 15 22 29 5 12 19 26 7 14 21 28 35 5 12 19 26 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 PROJECT FACILITATION & PROJECT TEAM MEETINGS 0.1 Project Administration 0.2 Oswego Study Coordination Meeting (1 Meeting) 0.3 Progress Review Meeting With City Staff (1 Meeting) 0.4 Presentation Review Meeting With City Staff (1 Meeting) REVIEW AND OBTAIN INFORMATION FROM OSWEGO WATER STUDY 1.1 General Review of Document 1.2 Summarize Cost Analysis For DuPage Water Commission Connection 1.3 Summarize Cost Analysis For Joliet Area Regional Commission Connection 1.4 Summarize Cost Analysis For Illinois Lake Water/Plainfield System Connection 1.5 Summarize Updated Cost Analysis For Fox River Sub-Regional Water Supply and Treatment System UPDATE YORKVILLE ONLY FOX RIVER SYSTEM COST ESTIMATE 2.1 Update Back-Up Well Cost Estimate 2.2 Update Back-Up Well Transmission Main Cost Estimate 2.3 Update Fox River Intake Cost Estimate 2.4 Update Lime Softening Water Treatment Plant Cost Estimate 2.5 Update Treated Water Transmission Main Cost Estimate 2.6 Summarize Total Capital Cost 2.7 Update O,M&R Cost UPDATE WATER DISTRIBUTION SYSTEM ANALYSIS 3.1 Update Modeling For Lake Michigan Supplied Systems (DWC, Joliet Regional System & IL Lake Water) 3.2 Update Modeling For Fox River Sub-Regional System 3.3 Update Modeling For Yorkville, Only, Fox River System 3.4 Prepare Water Audit For 2020 WY (October 1, 2019 - September 30, 2020) 3.5 Develop List of Nonrevenue Water Reduction Strategies & Establish Annual Funding Program 3.6 Update Distribution System Capital Costs 3.7 Update Distribution System O,M&R Costs SUMMARY ANALYSIS 4.1 Summarize Capital & O,M&R Costs For Each Alternative 4.2 Develop 30 Year Net Present Value Cost Comparison 4.3 Develop 50 Year Cost of Ownership Comparison 4.4 Develop Typical 2030 Residential Water Bill Cost Comparison 4.5 Develop Weighted Decision Matrix For Community Use PRESENTATION 5.1 Prepare Draft Presentation 5.2 Finalize Presentations 5.3 Conduct Presentation At City Council Meeting 5.4 Prepare Executive Summary Technical Memorandum G:\Public\Yorkville\2020\YO2026-P Alternative Water Source Evaluation Update\Project Management\PSA\FINAL Contract\[Attachment D - Schedule (YO2026).xls]Schedule 02-04-21 Legend Administrative Work Items Meeting(s) Analysis Work Items Presentation & Technical Memo Work Items June September October December 2021 WORK ITEM April May NovemberAugust ENGINEERING ENTERPRISES, INC. CONSULTING ENGINEERS ATTACHMENT E: STANDARD SCEHDULE OF CHARGES Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Public Works Committee #9 Tracking Number PW 2021-33 Sidewalk Locations City Council – April 27, 2021 PW 04-20-21 Moved forward to City Council agenda. PW 2021-33 Majority Consideration of Approval Brad Sanderson Engineering Name Department Summary An update on the 2021 sidewalk program recommendations, based on questions posed at the Public Works Committee meeting. Background At the April 20th Public Works Committee meeting, the committee reviewed the attached recommendations for sidewalk program locations in 2021. During the discussion, Alderman Tarulis and Alderman Funkhouser questioned the need for the Prairie Grass Lane sidewalks across vacant lots on the east end of the Prairie Meadows subdivision. The question was posed as to what authority the City has to install the sidewalk improvements now and collect the sidewalk installation costs from a future developer or homeowner. Attorney Orr has reviewed the relevant materials and opined that there is not a way for the City to force a future property owner to pay for the City’s sidewalk installation. The City can approve a unilateral recapture agreement for the sidewalk installation costs against all properties and/or can ask the homebuilder to reimburse the City for the cost, but the City has no authority to enforce collection. Recommendation The staff recommendation remains to install the Prairie Grass Lane sidewalks, so that children walking from the Prairie Meadows subdivision to the Autumn Creek Elementary School have a complete sidewalk between Hayden Drive and Prairie Grass Lane. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 22, 2021 Subject: Sidewalk recommendations This memo is to present staff’s recommendations for the proposed sidewalk program in FY2022. It is our understanding that all of the work noted below will be budgeted. Our recommendations are as follows: Location Cost Comments Appletree Court $30,000 Part of Water Main Replacement Project Beecher Center $89,000 Sidewalk Repair Necessary Due to General Disrepair Downtown Area $75,000 Several Areas are in Disrepair; Work Would Tie Into RTBR Project Areas. E. Center Street $54,000 Several Areas are in Disrepair Prairie Grass Lane $50,000 Provides Connectivity to Autumn Creek School Total $298,000 An exhibit with the planned locations is attached for review. It should be noted that current improvements are planned along E. Main Street in FY23, which includes water main replacement, roadway and sidewalk improvements. The extent of those sidewalk improvements will be dictated by the FY23 budget. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Rob Fredrickson, Finance Director Date: April 14, 2021 Subject: 2021 Sidewalk Program ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-()-()-()-()-()-()- ()-()-()-()- ()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()- ()-()-()-()-()-()-()-()-()-()-()-()- ()- ( )-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-( ) -()-()-()-()-()- ()- ()- ()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()- ()-()- ()-()-()-()-()-()-()-()-()-()-()- ( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ( ) - ()- ()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()- ( ) -()-()-()-()-( ) -()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-()-()-()-()-()-()-()- ()-()-()-()- ()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()- ()-()-()-()-()-()-()-()-()-()-()-()- ()- ( )-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-( ) -()-()-()-()-()-()-()-()-()-()-()-()-( ) -()-()-( ) -()-()-()-()-()- ()- ()- ()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()- ()-()- ()-()-()-()-()-()-()-()-()-()-()- ( )-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ( ) - ()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()- ( ) -()-()-()-()-( ) -()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-StateStBenjamin StMcHugh RdW S o m o n a u k S t Tuma Rd Morgan StGame Farm RdMorganStE Spring St E Spring StWooddale Dr E Fox StDickson CtWacker DrAnder son Ct Prairie Clover Dr Wh e a tl a n dCt Haley CtH eartland DrTaus Ci r Church StHeritage Dr C e nter P k w y Martin Ave BellStB l a c k b e rr y C t S Main StState StAdamsStJefferson StS Main StLandmark Ave W Van Emmon St W Madison St W Hydraulic AveS Conover CtP r airie M e a d o w s D r B uhrm aster C tE Hydraulic Ave E Van Emmon St McHugh RdPowersCtStillwater CtW Washington St E Kendall Dr Colton StQ u i n s e y R d Bluejay Dr Pleasure Dr Omaha DrFreemont StB lu e ste m D rHayden DrMarieAve Heustis StW Main St S Bridge StSunsetAveMill StAppletreeCt Oakwood StVictoriaAvePrairie LnW Ridge St W Spring St W Center St King StClearwater Dr W River St E Center StBristol AveS Main StW Fox St Gawne LnLiberty StConcordCtTower LnNaden Ct E Blackberry LnM u l h e rn Ct F a r m ste a d D r Birchwood DrMistwoodCtJohnson StStrawberryLn Menard Dr CarpenterSt W Blackberry LnWestStPalmer CtBruell StCrimson LnMarketplace DrBehrens St Sanders CtE Park St E Ridge St Dakota DrE Somonauk St Arrowhead Dr E Main St Worsley StRedwood DrConef l ower Ct W Kendall DrPraireGrass LnAuburn DrK e n n e d y R d V a n E m m o n R d Conover Ln Dalton AveW CountrysidePkwyHillcrest Ave Olive Ln Quinsey RdE Ke n d a llDri v e Jackson St Homestead DrKendall CircleMcHugh RdWalnut St Woodworth StWoodland DrD e er p ath D r S w it c h g r a s s L n Prairie Pointe Dr Kate DrMarketview DrN Bridge StN Bridge StN Bridge StW Veterans Pkwy Elm St Prairie Rose LnGeorgeanna St W Lexington CirW K e n d a ll D r iv e Leisure St E Countryside Pkwy Wild Indigo LnGrace DrE Lexington CirTeri LnE Veterans Pkwy E Veterans PkwyEngineering Enterprises52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 LOCATION MAP www.eeiweb.com DATE DATE: PRO JECT N O.: FILE: PATH: BY: MARC H 2021 YO2013 H:\GIS\PUBLIC\Yorkville\YO2013 MJT United City of Yorkville800 Game F arm RoadYorkville, IL 60560630-553-4350 NO.REVISIONS ³POTENTIAL SID EWALK REPLACEMENT PROGRAM Legend Sidewalk Replacement Year 2021 2022 PRAIRIE GRASS LANE$50,000 YO2013_ Exhibit 1 SW Location Map BEECHER CENTER$89,000 E MAIN ST$281,000 E CENTER ST$54,000 DOWNTOWN$75,000 APPLETREE CT$30,000 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #5 Tracking Number CC 2021-04 Prairie Pointe Building Update City Council – April 27, 2021 A discussion will take place at the meeting. Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Mayor’s Report #6 Tracking Number CC 2021-17 FY 22 Draft Budget Revisions City Council – April 27, 2021 April 13, 2021 Discussion Majority Approval Rob Fredrickson Finance Name Department Summary Review of proposed changes to the Fiscal Year 2022 draft budget. Background A Public Hearing was held for the Fiscal Year 2022 proposed budget at the March 23rd City Council meeting. This item was last discussed at the April 13th City Council meeting. Since that meeting, staff has made several revisions to the Proposed FY 2022 budget as identified below: Budget Adjustment #1 Per the direction of the Library Finance Committee, the salary and benefits associated with the vacant Library Director position have been adjusted to reflect a June 1st start date (a May 1st start date was initially proposed). This adjustment would result in FY 22 salary and benefit expenditures being reduced by $6,250 and $4,406, respectively: thus increasing (82) Library Fund budgeted fund balance by $10,656. Budget Adjustment #2 This adjustment modifies part-time salary expenditures through FY 26, based on revised information provided by the Library regarding average weekly hours worked by part-time employees. COLA’s and minimum wage increases ($1 per year through January 1, 2025) were also taken into consideration. The overall effect of this adjustment on fund balance through FY 26 is a +$12,281; with expenditures increasing moderately over the next two fiscal years, before starting to decline in FY 24. Budget Adjustment #3 This adjustment increases property tax revenues for Library operations by $18,734 in FY 22, based on the levy computation reports received from Kendall County in early April. For FY 23 and beyond, property taxes are estimated to increase by 3%, resulting in estimated additional revenues of approximately $20,000 per year. Budget Adjustment #4 This adjustment increases the building improvement expenditure line item in the (84) Library Capital Fund by $20,000, in order to replace a control panel in the mechanical room that controls temperature, lights, etc. within the Library building. As noted on page 2 of Exhibit A, the above adjustments will have a favorable impact to the (82) Library Fund in FY 22, reducing the overall budget deficit by $23,900, from ($40,641) as originally proposed to ($16,741) as amended. Including the changes above, the overall (82) Library Fund balance percentage is estimated to be at 67% at the end of FY 22 and is expected to continue to hover around 50% through FY 26. The (84) Library Capital Fund is expected to have fund balance in excess of $100,000 at the end of FY 22 (includes budget Memorandum To: City Council From: Rob Fredrickson, Finance Director Date: April 21, 2021 Subject: Fiscal Year 2022 Budget Revisions adjustment #4 above), as the Library is currently planning to draw down on fund balance over the next several fiscal years in order to address funding issues related to library materials and capital improvements. Budget Adjustment #5 This adjustment corrects the over allocation of (51) Water and (52) Sewer Fund chargeback expenses related to personnel costs (i.e., Facilities Manager and B&G Maintenance Worker) in the (24) Building and Grounds Fund. In addition, the (01) General Fund transfer has been adjusted accordingly to eliminate any projected negative equity in the (24) Building & Grounds Fund in fiscal years 23 through 26. There is no effect to overall City-wide fund balance, as this is simply an internal realignment amongst the General, Building & Grounds, Water and Sewer Funds. Budget Adjustment #6 This adjustment updates the proposed budget to reflect current Fiscal Year 2021 trends regarding Municipal and Non-Home Rule (NHR) Sales tax proceeds in the (01) General Fund. Municipal Sales taxes are expected to finish FY 2021 at ~$3.5M; and Non-Home Rule Sales taxes are projected to finish around ~$2.6M. Fiscal Year 2023 through Fiscal Year 2026 Municipal & Non-Home Rule Sales tax projections remain conservative - showing modest growth of 2% per annum. Municipal and NHR Sales taxes will continue to be monitored and evaluated by staff in the upcoming fiscal year and will be adjusted accordingly based on current trends. For FY 21, the transfer from the (01) General to the (23) City-Wide Capital Fund has been increased by $136,000 to help finance additional roadway work in the subsequent fiscal year. Furthermore, excise tax estimates have been revised downward, based on current revenue trends; and IDOR administrative fees have been consequently modified as well. Budget Adjustments #7 & #8 Budget Adjustment #7 updates various salary and benefit line items across several City Funds and departments based on several factors including: actual Fiscal Year 2022 renewal rates for health, dental, vision and life insurance premiums; recent communication from IMRF stating that the City's employer rate contribution is expected to decline by ~20% (from 11.11% to 8.9%) for calendar year 2022; and other updated personnel revisions (e.g. employees changing health insurance tiers, new employees opting out of health insurance coverage, etc.). Budgeted salary and benefit assumptions for FY 2023 and beyond have been revised as well, predicated on the updated base figures from previous fiscal year (assume annual 2-3% growth in salaries & FICA; 8% increase for health insurance premiums; 5% increase for dental insurance; 3% increase for vision insurance; and a 1% increase for life insurance. Budget Adjustment #8 updates various administrative charges and interfund transfers based on the revised salary and benefit adjustments resulting from Budget Adjustment #7. Budget Adjustment #9 This adjustment updates the Fiscal Year 2022 Sidewalk Program in (23) City-Wide Capital to include sidewalks at Appletree Court ($30,000); Beecher Center ($89,000); Downtown Area ($75,000); East Center Street ($54,000); and Prairie Grass Lane ($50,000) - for an approximate total of $300,000 (originally budgeted at $225,000). The FY 21 projected amount has also been revised, allowing for the $65,000 in budgeted savings in the current fiscal year to be reappropriated for additional sidewalk projects in subsequent fiscal year. Moreover, this adjustment also increases the FY 2022 Roads to Better Roads Program by ~$300,000 to fund additional road work in Fox Hill Subdivision and other roads throughout the City including: Autumn Creek Boulevard; Wing Road; Corneils Road; McHugh Road; East Barberry Circle; and Boombah Boulevard. Transfers between the General and City-Wide Capital Funds have been adjusted accordingly in FY 2022 and FY 2023 to facilitate the additional sidewalk and roadway work. Budget Adjustment #10 This adjustment revises the FY 22 proposed budget adjusted to reflect the anticipated receipt and disbursement of Federal funds pursuant to the American Rescue Plan (ARP) of 2021 - of which Yorkville's expected share is $2.55 million. Per current Federal guidelines, all ARP proceeds are required to be spent in full by the end of calendar year 2024. The bulk of the anticipated ARP funds have been budgeted to fund sewer infrastructure improvements (SCADA, SSES Rehab & the 202 River Road Sanitary Sewer project) in Fiscal Year's 2022 through 2025, for a total of $2.067 million. In order to meet the spend down deadline (December 31, 2024), SSES Rehab work budgeted in FY 26 in the amount of $440,000 has been combined with FY 25 (work is anticipated to take place during the summer and fall of 2024) amounts of $660,000 – for a total of $1.1 million. Remaining ARP proceeds, totaling $483,000, have been allocated to offset FY 2021 budgeted revenue shortfalls resulting from the pandemic in the (51) Water, (52) Sewer and (79) Parks & Recreation Funds. In the Water ($131,250) and Sewer ($17,500) Funds, a total of $148,750 in ARP Funds have been earmarked in FY 2022 to offset forgone late penalty revenues from the previous fiscal year. For the Parks and Recreation Fund, $334,250 in ARP funds have been allocated to help offset budgeted revenue shortfalls (itemized below). Revenues Budget Projected (Deficit) Special Events $90,000 $10,000 ($80,000) Child Development 145,000 75,000 (70,000) Athletics & Fitness 370,000 230,000 (140,000) Concessions 45,000 5,000 (40,000) Park Rentals 17,500 2,000 (15,500) Recommendation Staff recommends that the adjustments presented above, and on Exhibit A, be incorporated into the Fiscal Year 2022 proposed budget. A budget ordinance, incorporating these changes, has also been included for your review and consideration. Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesBudget Adjustment # 182-820-50-00-5010 Salaries & Wages292,720$ 286,470$ 6,250$ Proposed by Library82-820-52-00-5212 Retirement Plan Contribution32,882 32,180 70282-820-52-00-5216 Group Health Insurance108,882 105,501 3,38182-820-52-00-5222 Group Life Insurance391 377 1482-820-52-00-5223 Dental Insurance7,348 7,079 26982-820-52-00-5224 Vision Insurance1,128 1,088 4010,656$ Budget Adjustment # 282-820-50-00-5015 Part-Time Salaries190,000$ 195,544$ (5,544)$ Proposed by Library82-820-52-00-5214 FICA Contribution35,739 35,685 54Fiscal Year Subtotal(5,490)$ 82-820-50-00-5015 Part-Time Salaries205,729 207,439 (1,710)82-820-52-00-5214 FICA Contribution38,635 38,766 (131)Fiscal Year Subtotal(1,841)$ 82-820-50-00-5015 Part-Time Salaries221,551 219,458 2,09382-820-52-00-5214 FICA Contribution40,418 40,258 160Fiscal Year Subtotal2,253$ 82-820-50-00-5015 Part-Time Salaries237,410 231,810 5,60082-820-52-00-5214 FICA Contribution42,335 41,907 428Fiscal Year Subtotal6,028$ 82-820-50-00-5015 Part-Time Salaries253,305 242,780 10,52582-820-52-00-5214 FICA Contribution44,277 43,471 806Fiscal Year Subtotal11,331$ 12,281$ Budget Adjustment # 32022758,000$ 776,734$ 18,734$ Proposed by ManagementFiscal Year Subtotal 18,734$ 2023780,740 800,036 19,296Fiscal Year Subtotal 19,296$ 2024804,162 824,037 19,875Fiscal Year Subtotal 19,875$ 2025828,287 848,758 20,471Fiscal Year Subtotal 20,471$ 2026853,136 874,221 21,085Fiscal Year Subtotal 21,085$ 99,461$ Vacant Library Director position prorated to a start date of June 1st, instead of May 1st, as originally budgeted.2022Overall Net Effect on Fund BalanceLibrary Library OperationsAdjusted to reflect updated property tax levy extension sheets from Kendall County.20222023202420252026Overall Net Effect on Fund BalanceAdjusted to reflect average weekly hours worked per part-time Library employee and State mandated minimum wage increases through January 1, 2025.Library Library Operations 82-000-40-00-4000 Property Taxes - Library OpsLibrary Library OperationsOverall Net Effect on Fund Balance1 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesBudget Adjustment # 4Proposed by Library(20,000)$ Budget Adjustment # 5Bldg & Grounds Bldg & Grounds 24-000-44-00-4416 Bldgs & Grounds Chargeback187,247$ 147,738$ (39,509)$ Proposed by ManagementWaterWater Ops 51-510-54-00-5453 Bldgs & Grounds Chargeback14,377 14,774 (397)SewerSewer Ops 52-520-54-00-5454 Bldgs & Grounds Chargeback54,113 14,774 39,339General Admin Services 01-640-54-00-5453 Bldgs & Grounds Chargeback118,757 118,190 567Bldg & Grounds Bldg & Grounds 24-000-49-00-4901 Transfer from General191,600 304,209 112,609General Admin Services 01-640-99-00-9924 Transfer to Bldgs & Grounds191,600 304,209 (112,609)City-Wide Capital City-Wide Capital 23-230-99-00-9924 Transfer to Bldgs & Grounds350,000 384,824 (34,824)Bldg & Grounds Bldg & Grounds 24-000-49-00-4923 Transfer from CW Capital350,000 384,824 34,824Fiscal Year Subtotal-$ Bldg & Grounds Bldg & Grounds 24-000-44-00-4416 Bldgs & Grounds Chargeback187,338$ 154,583$ (32,755)$ WaterWater Ops 51-510-54-00-5453 Bldgs & Grounds Chargeback15,741 15,458 283SewerSewer Ops 52-520-54-00-5454 Bldgs & Grounds Chargeback47,674 15,458 32,216General Admin Services 01-640-54-00-5453 Bldgs & Grounds Chargeback123,923 123,667 256Bldg & Grounds Bldg & Grounds 24-000-49-00-4901 Transfer from General791,598 715,401 (76,197)General Admin Services 01-640-99-00-9924 Transfer to Bldgs & Grounds791,598 715,401 76,197Fiscal Year Subtotal-$ Bldg & Grounds Bldg & Grounds 24-000-44-00-4416 Bldgs & Grounds Chargeback186,341$ 161,541$ (24,800)$ WaterWater Ops 51-510-54-00-5453 Bldgs & Grounds Chargeback16,144 16,154 (10)SewerSewer Ops 52-520-54-00-5454 Bldgs & Grounds Chargeback40,685 16,154 24,531General Admin Services 01-640-54-00-5453 Bldgs & Grounds Chargeback129,512 129,233 279Bldg & Grounds Bldg & Grounds 24-000-49-00-4901 Transfer from General693,509 717,960 24,451General Admin Services 01-640-99-00-9924 Transfer to Bldgs & Grounds693,509 717,960 (24,451)Fiscal Year Subtotal-$ Bldg & Grounds Bldg & Grounds 24-000-44-00-4416 Bldgs & Grounds Chargeback184,384$ 169,161$ (15,223)$ WaterWater Ops 51-510-54-00-5453 Bldgs & Grounds Chargeback16,970 16,916 54SewerSewer Ops 52-520-54-00-5454 Bldgs & Grounds Chargeback31,782 16,916 14,866General Admin Services 01-640-54-00-5453 Bldgs & Grounds Chargeback135,632 135,329 303Bldg & Grounds Bldg & Grounds 24-000-49-00-4901 Transfer from General1,130,345 1,145,189 14,844General Admin Services 01-640-99-00-9924 Transfer to Bldgs & Grounds1,130,345 1,145,189 (14,844)Fiscal Year Subtotal-$ Overall Net Effect on Fund Balance2022Library Capital Library Capital 84-840-60-00-6020 Building Improvements-$ 20,000$ 2025202220232024Adjusted to correct the over allocation of Water Fund and Sewer Fund chargeback expenses related to personnel costs in the Buildings and Grounds Fund. General Fund transfer to adjusted to eliminate negative fund balance in the Building and Grounds Fund in FY 23 thru FY 26.Replace access control panel - Library building.(20,000)$ 2 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesBldg & Grounds Bldg & Grounds 24-000-44-00-4416 Bldgs & Grounds Chargeback200,848$ 177,041$ (23,807)$ WaterWater Ops 51-510-54-00-5453 Bldgs & Grounds Chargeback18,559 17,704 855SewerSewer Ops 52-520-54-00-5454 Bldgs & Grounds Chargeback40,325 17,704 22,621General Admin Services 01-640-54-00-5453 Bldgs & Grounds Chargeback141,964 141,633 331Bldg & Grounds Bldg & Grounds 24-000-49-00-4901 Transfer from General1,120,485 1,143,878 23,393General Admin Services 01-640-99-00-9924 Transfer to Bldgs & Grounds1,120,485 1,143,878 (23,393)Fiscal Year Subtotal-$ -$ Budget Adjustment # 6GeneralGeneral 01-000-40-00-4030 Municipal Sales Tax3,430,000$ 3,512,263$ 82,263$ Proposed by ManagementGeneralGeneral 01-000-40-00-4035 Non-Home Rule Sales Tax2,530,000 2,597,523 67,523 GeneralGeneral 01-000-40-00-4043 Excise Tax232,500 220,000 (12,500) General Admin Services 01-640-54-00-5423 IDOR Administration Fee47,474 48,424 (950) General Admin Services 01-640-99-00-9923 Transfer to CW Capital1,306,000 1,442,336 (136,336) City-Wide Capital City-Wide Capital 23-000-49-00-4901 Transfer from General1,306,000 1,442,336 136,336 Fiscal Year Subtotal136,336$ GeneralGeneral 01-000-40-00-4030 Municipal Sales Tax3,498,600$ 3,582,508$ 83,908$ GeneralGeneral 01-000-40-00-4035 Non-Home Rule Sales Tax2,580,600 2,649,473 68,873 GeneralGeneral 01-000-40-00-4043 Excise Tax220,875 209,000 (11,875) GeneralGeneral 01-000-41-00-4110 Road & Bridge Tax130,000 54,975 (75,025) General Admin Services 01-640-54-00-5423 IDOR Administration Fee48,582 49,556 (974) Fiscal Year Subtotal64,907$ GeneralGeneral 01-000-40-00-4030 Municipal Sales Tax3,568,572$ 3,654,158$ 85,586$ GeneralGeneral 01-000-40-00-4035 Non-Home Rule Sales Tax2,632,212 2,702,462 70,250 GeneralGeneral 01-000-40-00-4043 Excise Tax209,831 198,550 (11,281) General Admin Services 01-640-54-00-5423 IDOR Administration Fee49,453 50,451 (998) Fiscal Year Subtotal143,557$ GeneralGeneral 01-000-40-00-4030 Municipal Sales Tax3,639,943$ 3,727,241$ 87,298$ GeneralGeneral 01-000-40-00-4035 Non-Home Rule Sales Tax2,684,856 2,756,511 71,655 GeneralGeneral 01-000-40-00-4043 Excise Tax199,339 188,623 (10,716) General Admin Services 01-640-54-00-5423 IDOR Administration Fee50,346 51,367 (1,021) Fiscal Year Subtotal147,216$ 20262021Overall Net Effect on Fund BalanceAdjusted to correct the over allocation of Water Fund and Sewer Fund chargeback expenses related to personnel costs in the Buildings and Grounds Fund. General Fund transfer to adjusted to eliminate negative fund balance in the Building and Grounds Fund in FY 23 thru FY 26.Updated to reflect current FY 2021 trends regarding Municipal and Non-Home Rule (NHR) Sales tax proceeds. Municipal Sales taxes are expected to finish Fiscal Year 2021 at ~$3.5M; and Non-Home Rule Sales taxes are projected to finish at ~$2.6M. Fiscal Year 2023 through Fiscal Year 2026 Municipal & Non-Home Rule Sales tax projections remain conservative - showing modest growth of 2% per annum. Municipal and NHR Sales taxes will continue to be monitored and evaluated by staff in the upcoming fiscal year and will be adjusted accordingly based on current trends. For FY 21, the transfer from the General to the City-Wide Capital Fund has been increased by $136,000 to help finance additional roadway work in the subsequent fiscal year. Furthermore, excise tax estimates have been revised downward, based on current revenue trends; and IDOR administrative fees have been consequently modified as well.2022202320243 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesGeneralGeneral 01-000-40-00-4030 Municipal Sales Tax3,712,742$ 3,801,786$ 89,044$ GeneralGeneral 01-000-40-00-4035 Non-Home Rule Sales Tax2,738,553 2,811,641 73,088 GeneralGeneral 01-000-40-00-4043 Excise Tax189,372 179,192 (10,180) General Admin Services 01-640-54-00-5423 IDOR Administration Fee51,259 52,305 (1,046) Fiscal Year Subtotal150,906$ GeneralGeneral 01-000-40-00-4030 Municipal Sales Tax3,786,997$ 3,877,822$ 90,825$ GeneralGeneral 01-000-40-00-4035 Non-Home Rule Sales Tax2,793,324 2,867,874 74,550 GeneralGeneral 01-000-40-00-4043 Excise Tax179,903 170,232 (9,671) General Admin Services 01-640-54-00-5423 IDOR Administration Fee52,195 53,265 (1,070) Fiscal Year Subtotal154,634$ 797,556$ Budget Adjustment # 7General Administration 01-110-52-00-5212 Retirement Plan Contribution63,746$ 59,061$ 4,685$ Proposed by ManagementGeneral Administration 01-110-52-00-5216 Group Health Insurance89,929 88,445 1,484 General Administration 01-110-52-00-5222 Group Life Insurance432 687 (255) General Administration 01-110-52-00-5223 Dental Insurance7,444 7,454 (10) General Administration 01-110-52-00-5224 Vision Insurance1,164 1,130 34 GeneralFinance 01-120-50-00-5010 Salaries & Wages336,735 326,735 10,000 GeneralFinance 01-120-52-00-5212 Retirement Plan Contribution37,826 34,006 3,820 GeneralFinance 01-120-52-00-5214 FICA Contribution24,357 23,676 681 GeneralFinance 01-120-52-00-5216 Group Health Insurance56,106 48,081 8,025 GeneralFinance 01-120-52-00-5222 Group Life Insurance248 361 (113) GeneralFinance 01-120-52-00-5223 Dental Insurance4,834 4,132 702 GeneralFinance 01-120-52-00-5224 Vision Insurance729 624 105 GeneralPolice 01-210-52-00-5212 Retirement Plan Contribution20,549 19,039 1,510 GeneralPolice 01-210-52-00-5216 Group Health Insurance581,664 572,407 9,257 GeneralPolice 01-210-52-00-5222 Group Life Insurance2,672 4,269 (1,597) GeneralPolice 01-210-52-00-5223 Dental Insurance39,212 39,409 (197) GeneralPolice 01-210-52-00-5224 Vision Insurance6,167 5,987 180 General Community Dvlp 01-220-52-00-5212 Retirement Plan Contribution63,087 58,451 4,636 General Community Dvlp 01-220-52-00-5216 Group Health Insurance87,238 85,991 1,247 General Community Dvlp 01-220-52-00-5222 Group Life Insurance436 707 (271) Salary and benefit line items have been adjusted based on several factors including: actual Fiscal Year 2022 renewal rates for health, dental, vision and life insurance premiums; recent communications from IMRF stating that the City's employer rate contribution is expected to decline by ~20% for calendar year 2022; and other updated personnel revisions. 20252026Updated to reflect current FY 2021 trends regarding Municipal and Non-Home Rule (NHR) Sales tax proceeds. Municipal Sales taxes are expected to finish Fiscal Year 2021 at ~$3.5M; and Non-Home Rule Sales taxes are projected to finish at ~$2.6M. Fiscal Year 2023 through Fiscal Year 2026 Municipal & Non-Home Rule Sales tax projections remain conservative - showing modest growth of 2% per annum. Municipal and NHR Sales taxes will continue to be monitored and evaluated by staff in the upcoming fiscal year and will be adjusted accordingly based on current trends. For FY 21, the transfer from the General to the City-Wide Capital Fund has been increased by $136,000 to help finance additional roadway work in the subsequent fiscal year. Furthermore, excise tax estimates have been revised downward, based on current revenue trends; and IDOR administrative fees have been consequently modified as well.Overall Net Effect on Fund Balance4 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesGeneral Community Dvlp 01-220-52-00-5223 Dental Insurance7,065 7,034 31 General Community Dvlp 01-220-52-00-5224 Vision Insurance1,149 1,115 34 GeneralStreets 01-410-52-00-5212 Retirement Plan Contribution65,530 60,715 4,815 GeneralStreets 01-410-52-00-5216 Group Health Insurance158,930 156,120 2,810 GeneralStreets 01-410-52-00-5222 Group Life Insurance592 941 (349) GeneralStreets 01-410-52-00-5223 Dental Insurance10,610 10,663 (53) GeneralStreets 01-410-52-00-5224 Vision Insurance1,624 1,576 48 Bldg & Grounds Bldg & Grounds 24-216-52-00-5212 Retirement Plan Contribution5,630 5,216 414 Bldg & Grounds Bldg & Grounds 24-216-52-00-5216 Group Health Insurance22,028 21,690 338 Bldg & Grounds Bldg & Grounds 24-216-52-00-5222 Group Life Insurance69 109 (40) Bldg & Grounds Bldg & Grounds 24-216-52-00-5223 Dental Insurance1,343 1,352 (9) Bldg & Grounds Bldg & Grounds 24-216-52-00-5224 Vision Insurance202 197 5 WaterWater Ops 51-510-50-00-5010 Salaries & Wages474,764 485,856 (11,092) WaterWater Ops 51-510-52-00-5212 Retirement Plan Contribution55,803 52,857 2,946 WaterWater Ops 51-510-52-00-5214 FICA Contribution39,072 39,634 (562) WaterWater Ops 51-510-52-00-5216 Group Health Insurance104,786 107,242 (2,456) WaterWater Ops 51-510-52-00-5222 Group Life Insurance548 897 (349) WaterWater Ops 51-510-52-00-5223 Dental Insurance8,351 8,634 (283) WaterWater Ops 51-510-52-00-5224 Vision Insurance1,310 1,306 4 SewerSewer Ops 52-520-50-00-5010 Salaries & Wages260,179 271,613 (11,434) SewerSewer Ops 52-520-52-00-5212 Retirement Plan Contribution29,283 28,321 962 SewerSewer Ops 52-520-52-00-5214 FICA Contribution19,563 20,151 (588) SewerSewer Ops 52-520-52-00-5216 Group Health Insurance77,651 80,510 (2,859) SewerSewer Ops 52-520-52-00-5222 Group Life Insurance317 529 (212) SewerSewer Ops 52-520-52-00-5223 Dental Insurance5,272 5,527 (255) SewerSewer Ops 52-520-52-00-5224 Vision Insurance819 830 (11) Parks & Recreation Parks 79-790-52-00-5212 Retirement Plan Contribution76,560 70,935 5,625 Parks & Recreation Parks 79-790-52-00-5216 Group Health Insurance176,038 173,195 2,843 Parks & Recreation Parks 79-790-52-00-5222 Group Life Insurance721 1,149 (428) Parks & Recreation Parks 79-790-52-00-5223 Dental Insurance11,537 11,605 (68) Parks & Recreation Parks 79-790-52-00-5224 Vision Insurance1,786 1,734 52 Parks & Recreation Recreation 79-795-50-00-5010 Salaries & Wages394,266 386,753 7,513 Parks & Recreation Recreation 79-795-52-00-5212 Retirement Plan Contribution49,894 45,446 4,448 Parks & Recreation Recreation 79-795-52-00-5214 FICA Contribution38,100 37,238 862 Parks & Recreation Recreation 79-795-52-00-5216 Group Health Insurance87,213 107,479 (20,266) Salary and benefit line items have been adjusted based on several factors including: actual Fiscal Year 2022 renewal rates for health, dental, vision and life insurance premiums; recent communications from IMRF stating that the City's employer rate contribution is expected to decline by ~20% for calendar year 2022; and other updated personnel revisions. 20225 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesParks & Recreation Recreation 79-795-52-00-5222 Group Life Insurance479 748 (269) Parks & Recreation Recreation 79-795-52-00-5223 Dental Insurance7,082 7,685 (603) Parks & Recreation Recreation 79-795-52-00-5224 Vision Insurance1,125 1,156 (31) Fiscal Year Subtotal25,456$ General Administration 01-110-52-00-5216 Group Health Insurance97,123$ 95,521$ 1,602$ General Administration 01-110-52-00-5222 Group Life Insurance436 694 (258) General Administration 01-110-52-00-5223 Dental Insurance7,816 7,827 (11) General Administration 01-110-52-00-5224 Vision Insurance1,199 1,164 35 GeneralFinance 01-120-50-00-5010 Salaries & Wages323,862 313,637 10,225 GeneralFinance 01-120-52-00-5212 Retirement Plan Contribution37,082 35,911 1,171 GeneralFinance 01-120-52-00-5214 FICA Contribution24,905 24,209 696 GeneralFinance 01-120-52-00-5216 Group Health Insurance60,594 51,927 8,667 GeneralFinance 01-120-52-00-5222 Group Life Insurance250 365 (115) GeneralFinance 01-120-52-00-5223 Dental Insurance5,076 4,339 737 GeneralFinance 01-120-52-00-5224 Vision Insurance751 643 108 GeneralPolice 01-210-52-00-5216 Group Health Insurance652,186 642,189 9,997 GeneralPolice 01-210-52-00-5222 Group Life Insurance2,783 4,396 (1,613) GeneralPolice 01-210-52-00-5223 Dental Insurance42,864 43,071 (207) GeneralPolice 01-210-52-00-5224 Vision Insurance6,602 6,417 185 General Community Dvlp 01-220-52-00-5216 Group Health Insurance94,217 92,870 1,347 General Community Dvlp 01-220-52-00-5222 Group Life Insurance440 714 (274) General Community Dvlp 01-220-52-00-5223 Dental Insurance7,418 7,386 32 General Community Dvlp 01-220-52-00-5224 Vision Insurance1,183 1,148 35 GeneralStreets 01-410-52-00-5216 Group Health Insurance171,644 168,610 3,034 GeneralStreets 01-410-52-00-5222 Group Life Insurance598 950 (352) GeneralStreets 01-410-52-00-5223 Dental Insurance11,141 11,196 (55) GeneralStreets 01-410-52-00-5224 Vision Insurance1,673 1,623 50 Bldg & Grounds Bldg & Grounds 24-216-52-00-5216 Group Health Insurance23,790 23,425 365 Bldg & Grounds Bldg & Grounds 24-216-52-00-5222 Group Life Insurance70 110 (40) Bldg & Grounds Bldg & Grounds 24-216-52-00-5223 Dental Insurance1,410 1,420 (10) Bldg & Grounds Bldg & Grounds 24-216-52-00-5224 Vision Insurance208 203 5 WaterWater Ops 51-510-50-00-5010 Salaries & Wages485,446 496,788 (11,342) WaterWater Ops 51-510-52-00-5212 Retirement Plan Contribution56,958 58,256 (1,298) WaterWater Ops 51-510-52-00-5214 FICA Contribution39,951 40,526 (575) WaterWater Ops 51-510-52-00-5216 Group Health Insurance113,169 115,821 (2,652) WaterWater Ops 51-510-52-00-5222 Group Life Insurance553 906 (353) Budgeted salary and benefit assumptions revised predicated on updated base figures from previous fiscal year (assume annual 2-3% growth in salaries & FICA; +8% for health insurance premiums; +5% for dental insurance; +3% for vision insurance; and +1% for life insurance.20236 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesWaterWater Ops 51-510-52-00-5223 Dental Insurance8,769 9,066 (297) WaterWater Ops 51-510-52-00-5224 Vision Insurance1,349 1,345 4 SewerSewer Ops 52-520-50-00-5010 Salaries & Wages266,033 277,724 (11,691) SewerSewer Ops 52-520-52-00-5212 Retirement Plan Contribution30,518 31,857 (1,339) SewerSewer Ops 52-520-52-00-5214 FICA Contribution20,003 20,604 (601) SewerSewer Ops 52-520-52-00-5216 Group Health Insurance83,863 86,951 (3,088) SewerSewer Ops 52-520-52-00-5222 Group Life Insurance320 534 (214) SewerSewer Ops 52-520-52-00-5223 Dental Insurance5,536 5,803 (267) SewerSewer Ops 52-520-52-00-5224 Vision Insurance844 855 (11) Parks & Recreation Parks 79-790-52-00-5216 Group Health Insurance190,121 187,051 3,070 Parks & Recreation Parks 79-790-52-00-5222 Group Life Insurance728 1,160 (432) Parks & Recreation Parks 79-790-52-00-5223 Dental Insurance12,114 12,185 (71) Parks & Recreation Parks 79-790-52-00-5224 Vision Insurance1,840 1,786 54 Parks & Recreation Recreation 79-795-52-00-5216 Group Health Insurance94,190 116,077 (21,887) Parks & Recreation Recreation 79-795-52-00-5222 Group Life Insurance484 755 (271) Parks & Recreation Recreation 79-795-52-00-5223 Dental Insurance7,436 8,069 (633) Parks & Recreation Recreation 79-795-52-00-5224 Vision Insurance1,159 1,191 (32) Fiscal Year Subtotal(18,570)$ General Administration 01-110-52-00-5216 Group Health Insurance104,893$ 103,163$ 1,730$ General Administration 01-110-52-00-5222 Group Life Insurance440 701 (261) General Administration 01-110-52-00-5223 Dental Insurance8,207 8,218 (11) General Administration 01-110-52-00-5224 Vision Insurance1,235 1,199 36 GeneralFinance 01-120-50-00-5010 Salaries & Wages331,959 321,478 10,481 GeneralFinance 01-120-52-00-5212 Retirement Plan Contribution38,972 37,742 1,230 GeneralFinance 01-120-52-00-5214 FICA Contribution25,528 24,814 714 GeneralFinance 01-120-52-00-5216 Group Health Insurance65,442 56,081 9,361 GeneralFinance 01-120-52-00-5222 Group Life Insurance253 369 (116) GeneralFinance 01-120-52-00-5223 Dental Insurance5,330 4,556 774 GeneralFinance 01-120-52-00-5224 Vision Insurance774 662 112 GeneralPolice 01-210-52-00-5216 Group Health Insurance704,361 693,564 10,797 GeneralPolice 01-210-52-00-5222 Group Life Insurance2,811 4,440 (1,629) GeneralPolice 01-210-52-00-5223 Dental Insurance45,007 45,225 (218) GeneralPolice 01-210-52-00-5224 Vision Insurance6,800 6,610 190 Budgeted salary and benefit assumptions revised predicated on updated base figures from previous fiscal year (assume annual 2-3% growth in salaries & FICA; +8% for health insurance premiums; +5% for dental insurance; +3% for vision insurance; and +1% for life insurance.Budgeted salary and benefit assumptions revised predicated on updated base figures from previous fiscal year (assume annual 2-3% growth in salaries & FICA; +8% for health insurance premiums; +5% for dental insurance; +3% for vision insurance; and +1% for life insurance.7 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesGeneral Community Dvlp 01-220-52-00-5216 Group Health Insurance101,754 100,300 1,454 General Community Dvlp 01-220-52-00-5222 Group Life Insurance444 721 (277) General Community Dvlp 01-220-52-00-5223 Dental Insurance7,789 7,755 34 General Community Dvlp 01-220-52-00-5224 Vision Insurance1,218 1,182 36 GeneralStreets 01-410-52-00-5216 Group Health Insurance185,376 182,099 3,277 GeneralStreets 01-410-52-00-5222 Group Life Insurance604 960 (356) GeneralStreets 01-410-52-00-5223 Dental Insurance11,698 11,756 (58) GeneralStreets 01-410-52-00-5224 Vision Insurance1,723 1,672 51 Bldg & Grounds Bldg & Grounds 24-216-52-00-5216 Group Health Insurance25,693 25,299 394 Bldg & Grounds Bldg & Grounds 24-216-52-00-5222 Group Life Insurance71 111 (40) Bldg & Grounds Bldg & Grounds 24-216-52-00-5223 Dental Insurance1,481 1,491 (10) Bldg & Grounds Bldg & Grounds 24-216-52-00-5224 Vision Insurance214 209 5 WaterWater Ops 51-510-50-00-5010 Salaries & Wages497,582 509,208 (11,626) WaterWater Ops 51-510-52-00-5212 Retirement Plan Contribution59,825 61,190 (1,365) WaterWater Ops 51-510-52-00-5214 FICA Contribution40,950 41,539 (589) WaterWater Ops 51-510-52-00-5216 Group Health Insurance122,223 125,087 (2,864) WaterWater Ops 51-510-52-00-5222 Group Life Insurance559 915 (356) WaterWater Ops 51-510-52-00-5223 Dental Insurance9,207 9,519 (312) WaterWater Ops 51-510-52-00-5224 Vision Insurance1,389 1,385 4 SewerSewer Ops 52-520-50-00-5010 Salaries & Wages272,684 284,667 (11,983) SewerSewer Ops 52-520-52-00-5212 Retirement Plan Contribution32,072 33,479 (1,407) SewerSewer Ops 52-520-52-00-5214 FICA Contribution20,503 21,119 (616) SewerSewer Ops 52-520-52-00-5216 Group Health Insurance90,572 93,907 (3,335) SewerSewer Ops 52-520-52-00-5222 Group Life Insurance323 539 (216) SewerSewer Ops 52-520-52-00-5223 Dental Insurance5,813 6,093 (280) SewerSewer Ops 52-520-52-00-5224 Vision Insurance869 881 (12) Parks & Recreation Parks 79-790-52-00-5216 Group Health Insurance205,331 202,015 3,316 Parks & Recreation Parks 79-790-52-00-5222 Group Life Insurance735 1,172 (437) Parks & Recreation Parks 79-790-52-00-5223 Dental Insurance12,720 12,794 (74) Parks & Recreation Parks 79-790-52-00-5224 Vision Insurance1,895 1,840 55 Parks & Recreation Recreation 79-795-52-00-5216 Group Health Insurance101,725 125,363 (23,638) Parks & Recreation Recreation 79-795-52-00-5222 Group Life Insurance489 763 (274) Parks & Recreation Recreation 79-795-52-00-5223 Dental Insurance7,808 8,472 (664) Parks & Recreation Recreation 79-795-52-00-5224 Vision Insurance1,194 1,227 (33) Fiscal Year Subtotal(19,006)$ Budgeted salary and benefit assumptions revised predicated on updated base figures from previous fiscal year (assume annual 2-3% growth in salaries & FICA; +8% for health insurance premiums; +5% for dental insurance; +3% for vision insurance; and +1% for life insurance.20248 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesGeneral Administration 01-110-52-00-5216 Group Health Insurance113,284$ 111,416$ 1,868$ General Administration 01-110-52-00-5222 Group Life Insurance444 708 (264) General Administration 01-110-52-00-5223 Dental Insurance8,617 8,629 (12) General Administration 01-110-52-00-5224 Vision Insurance1,272 1,235 37 GeneralFinance 01-120-50-00-5010 Salaries & Wages341,918 331,122 10,796 GeneralFinance 01-120-52-00-5212 Retirement Plan Contribution41,030 39,735 1,295 GeneralFinance 01-120-52-00-5214 FICA Contribution26,294 25,558 736 GeneralFinance 01-120-52-00-5216 Group Health Insurance70,677 60,567 10,110 GeneralFinance 01-120-52-00-5222 Group Life Insurance256 373 (117) GeneralFinance 01-120-52-00-5223 Dental Insurance5,597 4,784 813 GeneralFinance 01-120-52-00-5224 Vision Insurance797 682 115 GeneralPolice 01-210-52-00-5216 Group Health Insurance760,710 749,049 11,661 GeneralPolice 01-210-52-00-5222 Group Life Insurance2,839 4,484 (1,645) GeneralPolice 01-210-52-00-5223 Dental Insurance47,257 47,486 (229) GeneralPolice 01-210-52-00-5224 Vision Insurance7,004 6,808 196 General Community Dvlp 01-220-52-00-5216 Group Health Insurance109,894 108,324 1,570 General Community Dvlp 01-220-52-00-5222 Group Life Insurance448 728 (280) General Community Dvlp 01-220-52-00-5223 Dental Insurance8,178 8,143 35 General Community Dvlp 01-220-52-00-5224 Vision Insurance1,255 1,217 38 GeneralStreets 01-410-52-00-5216 Group Health Insurance200,206 196,667 3,539 GeneralStreets 01-410-52-00-5222 Group Life Insurance610 970 (360) GeneralStreets 01-410-52-00-5223 Dental Insurance12,283 12,344 (61) GeneralStreets 01-410-52-00-5224 Vision Insurance1,775 1,722 53 Bldg & Grounds Bldg & Grounds 24-216-52-00-5216 Group Health Insurance27,748 27,323 425 Bldg & Grounds Bldg & Grounds 24-216-52-00-5222 Group Life Insurance72 112 (40) Bldg & Grounds Bldg & Grounds 24-216-52-00-5223 Dental Insurance1,555 1,566 (11) Bldg & Grounds Bldg & Grounds 24-216-52-00-5224 Vision Insurance220 215 5 WaterWater Ops 51-510-50-00-5010 Salaries & Wages512,509 524,484 (11,975) WaterWater Ops 51-510-52-00-5212 Retirement Plan Contribution62,941 64,378 (1,437) WaterWater Ops 51-510-52-00-5214 FICA Contribution42,179 42,785 (606) WaterWater Ops 51-510-52-00-5216 Group Health Insurance132,001 135,094 (3,093) WaterWater Ops 51-510-52-00-5222 Group Life Insurance565 924 (359) WaterWater Ops 51-510-52-00-5223 Dental Insurance9,667 9,995 (328) WaterWater Ops 51-510-52-00-5224 Vision Insurance1,431 1,427 4 SewerSewer Ops 52-520-50-00-5010 Salaries & Wages280,865 293,207 (12,342) Budgeted salary and benefit assumptions revised predicated on updated base figures from previous fiscal year (assume annual 2-3% growth in salaries & FICA; +8% for health insurance premiums; +5% for dental insurance; +3% for vision insurance; and +1% for life insurance.20259 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesSewerSewer Ops 52-520-52-00-5212 Retirement Plan Contribution33,764 35,245 (1,481) SewerSewer Ops 52-520-52-00-5214 FICA Contribution21,118 21,753 (635) SewerSewer Ops 52-520-52-00-5216 Group Health Insurance97,818 101,420 (3,602) SewerSewer Ops 52-520-52-00-5222 Group Life Insurance326 544 (218) SewerSewer Ops 52-520-52-00-5223 Dental Insurance6,104 6,398 (294) SewerSewer Ops 52-520-52-00-5224 Vision Insurance895 907 (12) Parks & Recreation Parks 79-790-52-00-5216 Group Health Insurance221,757 218,176 3,581 Parks & Recreation Parks 79-790-52-00-5222 Group Life Insurance742 1,184 (442) Parks & Recreation Parks 79-790-52-00-5223 Dental Insurance13,356 13,434 (78) Parks & Recreation Parks 79-790-52-00-5224 Vision Insurance1,952 1,895 57 Parks & Recreation Recreation 79-795-52-00-5216 Group Health Insurance109,863 135,392 (25,529) Parks & Recreation Recreation 79-795-52-00-5222 Group Life Insurance494 771 (277) Parks & Recreation Recreation 79-795-52-00-5223 Dental Insurance8,198 8,896 (698) Parks & Recreation Recreation 79-795-52-00-5224 Vision Insurance1,230 1,264 (34) Fiscal Year Subtotal(19,525)$ General Administration 01-110-52-00-5216 Group Health Insurance122,347$ 120,329$ 2,018$ General Administration 01-110-52-00-5222 Group Life Insurance448 715 (267) General Administration 01-110-52-00-5223 Dental Insurance9,048 9,060 (12) General Administration 01-110-52-00-5224 Vision Insurance1,310 1,272 38 GeneralFinance 01-120-50-00-5010 Salaries & Wages352,176 341,056 11,120 GeneralFinance 01-120-52-00-5212 Retirement Plan Contribution42,261 40,927 1,334 GeneralFinance 01-120-52-00-5214 FICA Contribution27,083 26,325 758 GeneralFinance 01-120-52-00-5216 Group Health Insurance76,331 65,412 10,919 GeneralFinance 01-120-52-00-5222 Group Life Insurance259 377 (118) GeneralFinance 01-120-52-00-5223 Dental Insurance5,877 5,023 854 GeneralFinance 01-120-52-00-5224 Vision Insurance821 702 119 GeneralPolice 01-210-52-00-5216 Group Health Insurance821,567 808,973 12,594 GeneralPolice 01-210-52-00-5222 Group Life Insurance2,867 4,529 (1,662) GeneralPolice 01-210-52-00-5223 Dental Insurance49,620 49,860 (240) GeneralPolice 01-210-52-00-5224 Vision Insurance7,214 7,012 202 General Community Dvlp 01-220-52-00-5216 Group Health Insurance118,686 116,990 1,696 General Community Dvlp 01-220-52-00-5222 Group Life Insurance452 735 (283) General Community Dvlp 01-220-52-00-5223 Dental Insurance8,587 8,550 37 General Community Dvlp 01-220-52-00-5224 Vision Insurance1,293 1,254 39 GeneralStreets 01-410-52-00-5216 Group Health Insurance216,222 212,400 3,822 GeneralStreets 01-410-52-00-5222 Group Life Insurance616 980 (364) Budgeted salary and benefit assumptions revised predicated on updated base figures from previous fiscal year (assume annual 2-3% growth in salaries & FICA; +8% for health insurance premiums; +5% for dental insurance; +3% for vision insurance; and +1% for life insurance.Budgeted salary and benefit assumptions revised predicated on updated base figures from previous fiscal year (assume annual 2-3% growth in salaries & FICA; +8% for health insurance premiums; +5% for dental insurance; +3% for vision insurance; and +1% for life insurance.10 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesGeneralStreets 01-410-52-00-5223 Dental Insurance12,897 12,961 (64) GeneralStreets 01-410-52-00-5224 Vision Insurance1,828 1,774 54 Bldg & Grounds Bldg & Grounds 24-216-52-00-5216 Group Health Insurance29,968 29,509 459 Bldg & Grounds Bldg & Grounds 24-216-52-00-5222 Group Life Insurance73 113 (40) Bldg & Grounds Bldg & Grounds 24-216-52-00-5223 Dental Insurance1,633 1,644 (11) Bldg & Grounds Bldg & Grounds 24-216-52-00-5224 Vision Insurance227 221 6 WaterWater Ops 51-510-50-00-5010 Salaries & Wages527,884 540,219 (12,335) WaterWater Ops 51-510-52-00-5212 Retirement Plan Contribution64,786 66,266 (1,480) WaterWater Ops 51-510-52-00-5214 FICA Contribution43,444 44,069 (625) WaterWater Ops 51-510-52-00-5216 Group Health Insurance142,561 145,902 (3,341) WaterWater Ops 51-510-52-00-5222 Group Life Insurance571 933 (362) WaterWater Ops 51-510-52-00-5223 Dental Insurance10,150 10,495 (345) WaterWater Ops 51-510-52-00-5224 Vision Insurance1,474 1,470 4 SewerSewer Ops 52-520-50-00-5010 Salaries & Wages289,291 302,003 (12,712) SewerSewer Ops 52-520-52-00-5212 Retirement Plan Contribution34,775 36,300 (1,525) SewerSewer Ops 52-520-52-00-5214 FICA Contribution21,752 22,406 (654) SewerSewer Ops 52-520-52-00-5216 Group Health Insurance105,643 109,534 (3,891) SewerSewer Ops 52-520-52-00-5222 Group Life Insurance329 549 (220) SewerSewer Ops 52-520-52-00-5223 Dental Insurance6,409 6,718 (309) SewerSewer Ops 52-520-52-00-5224 Vision Insurance922 934 (12) Parks & Recreation Parks 79-790-52-00-5216 Group Health Insurance239,498 235,630 3,868 Parks & Recreation Parks 79-790-52-00-5222 Group Life Insurance749 1,196 (447) Parks & Recreation Parks 79-790-52-00-5223 Dental Insurance14,024 14,106 (82) Parks & Recreation Parks 79-790-52-00-5224 Vision Insurance2,011 1,952 59 Parks & Recreation Recreation 79-795-52-00-5216 Group Health Insurance118,652 146,223 (27,571) Parks & Recreation Recreation 79-795-52-00-5222 Group Life Insurance499 779 (280) Parks & Recreation Recreation 79-795-52-00-5223 Dental Insurance8,608 9,341 (733) Parks & Recreation Recreation 79-795-52-00-5224 Vision Insurance1,267 1,302 (35) Fiscal Year Subtotal(20,020)$ (51,665)$ Budgeted salary and benefit assumptions revised predicated on updated base figures from previous fiscal year (assume annual 2-3% growth in salaries & FICA; +8% for health insurance premiums; +5% for dental insurance; +3% for vision insurance; and +1% for life insurance.Overall Net Effect on Fund Balance202611 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesBudget Adjustment # 8GeneralGeneral 01-000-44-00-4415 Administrative Chargeback222,362$ 218,560$ (3,802)$ Proposed by ManagementWaterWater Ops 51-510-54-00-5401 Administrative Chargeback128,975 126,596 2,379 SewerSewer Ops 52-520-54-00-5401 Administrative Chargeback46,419 45,563 856 Countryside TIF Countryside TIF 87-870-54-00-5401 Administrative Chargeback11,523 11,381 142 Downtown TIF Downtown TIF 88-880-54-00-5401 Administrative Chargeback35,445 35,020 425 Fiscal Year Subtotal-$ GeneralGeneral 01-000-44-00-4415 Administrative Chargeback227,365$ 223,477$ (3,888)$ WaterWater Ops 51-510-54-00-5401 Administrative Chargeback131,877 129,444 2,433 SewerSewer Ops 52-520-54-00-5401 Administrative Chargeback47,463 46,588 875 Countryside TIF Countryside TIF 87-870-54-00-5401 Administrative Chargeback11,782 11,637 145 Downtown TIF Downtown TIF 88-880-54-00-5401 Administrative Chargeback36,243 35,808 435 General Admin Services 01-640-99-00-9979 Transfer to Parks & Rec1,952,008 1,972,210 (20,202) Parks & Recreation Parks & Rec 79-000-49-00-4901 Transfer from General1,952,008 1,972,210 20,202 Fiscal Year Subtotal-$ GeneralGeneral 01-000-44-00-4415 Administrative Chargeback233,050$ 229,064$ (3,986)$ WaterWater Ops 51-510-54-00-5401 Administrative Chargeback135,174 132,680 2,494 SewerSewer Ops 52-520-54-00-5401 Administrative Chargeback48,650 47,753 897 Countryside TIF Countryside TIF 87-870-54-00-5401 Administrative Chargeback12,077 11,928 149 Downtown TIF Downtown TIF 88-880-54-00-5401 Administrative Chargeback37,149 36,703 446 General Admin Services 01-640-99-00-9979 Transfer to Parks & Rec2,003,460 2,025,209 (21,749) Parks & Recreation Parks & Rec 79-000-49-00-4901 Transfer from General2,003,460 2,025,209 21,749 Fiscal Year Subtotal-$ GeneralGeneral 01-000-44-00-4415 Administrative Chargeback240,041$ 235,936$ (4,105)$ WaterWater Ops 51-510-54-00-5401 Administrative Chargeback139,229 136,660 2,569 SewerSewer Ops 52-520-54-00-5401 Administrative Chargeback50,110 49,186 924 Countryside TIF Countryside TIF 87-870-54-00-5401 Administrative Chargeback12,439 12,286 153 Downtown TIF Downtown TIF 88-880-54-00-5401 Administrative Chargeback38,263 37,804 459 General Admin Services 01-640-99-00-9979 Transfer to Parks & Rec2,073,681 2,097,101 (23,420) Parks & Recreation Parks & Rec 79-000-49-00-4901 Transfer from General2,073,681 2,097,101 23,420 Fiscal Year Subtotal-$ Administrative chargebacks and transfers updated based on salary and benefit adjustments from Budgetary Adjustment #7 above.202420252023202212 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesGeneralGeneral 01-000-44-00-4415 Administrative Chargeback247,242$ 243,015$ (4,227)$ WaterWater Ops 51-510-54-00-5401 Administrative Chargeback143,406 140,760 2,646 SewerSewer Ops 52-520-54-00-5401 Administrative Chargeback51,613 50,662 951 Countryside TIF Countryside TIF 87-870-54-00-5401 Administrative Chargeback12,812 12,655 157 Downtown TIF Downtown TIF 88-880-54-00-5401 Administrative Chargeback39,411 38,938 473 General Admin Services 01-640-99-00-9979 Transfer to Parks & Rec2,153,042 2,178,263 (25,221) Parks & Recreation Parks & Rec 79-000-49-00-4901 Transfer from General2,153,042 2,178,263 25,221 Fiscal Year Subtotal-$ -$ Budget Adjustment # 92021City-Wide Capital City-Wide Capital 23-230-60-00-6041 Sidewalk Replacement Program75,000$ 10,000$ 65,000$ Proposed by ManagementFiscal Year Subtotal65,000$ City-Wide Capital City-Wide Capital 23-230-60-00-6041 Sidewalk Replacement Program225,000$ 300,000$ (75,000)$ City-Wide Capital City-Wide Capital 23-230-60-00-6025 Road to Better Roads Program850,000 1,148,725 (298,725) City-Wide Capital City-Wide Capital 23-000-49-00-4901 Transfer from General- 401,250 401,250 General Admin Services 01-640-99-00-9923 Transfer to City-Wide Capital- 401,250 (401,250) Fiscal Year Subtotal(373,725)$ City-Wide Capital City-Wide Capital 23-000-49-00-4901 Transfer from General268,144$ 74,107$ (194,037)$ General Admin Services 01-640-99-00-9923 Transfer to City-Wide Capital268,144 74,107 194,037 Fiscal Year Subtotal-$ (308,725)$ Budget Adjustment # 10SewerSewer Ops 52-000-41-00-4165 Federal Grants - ARP Funds-$ 84,500$ 84,500$ Proposed by ManagementSewerSewer Ops 52-000-49-00-4901 Transfer from General586,749 519,749 (67,000) WaterWater Ops 51-000-41-00-4165 Federal Grants - ARP Funds-$ 131,250$ 131,250 General Admin Services 01-640-99-00-9952 Transfer to Sewer586,749 519,749 67,000 General Admin Services 01-640-99-00-9979 Transfer to Parks & Rec1,768,777 1,434,849 333,928 Parks & Recreation Parks & Recreation 79-000-49-00-4901 Transfer from General1,768,777 1,434,849 (333,928) Parks & Recreation Parks & Recreation 79-000-41-00-4165 Federal Grants - ARP Funds- 334,250 334,250 Fiscal Year Subtotal550,000$ Administrative chargebacks and transfers updated based on salary and benefit adjustments from Budgetary Adjustment #7 above.Budget adjusted to reflect the anticipated receipt and disbursement of Federal funds pursuant to the American Rescue Plan (ARP) of 2021 - of which Yorkville's expected share is $2.55 million. Per current Federal guidelines, all ARP proceeds are required to be spent in full by the end of calendar year 2024.Overall Net Effect on Fund Balance202220232026Fiscal Year 2022 Sidewalk Program adjusted to include sidewalks at Appletree Court ($30,000); Beecher Center ($89,000); Downtown Area ($75,000); East Center Street ($54,000); and Prairie Grass Lane ($50,000) - for an approximate total of $300,000. Fiscal Year 2022 Roads to Better Roads Program increased by ~$300,000 to fund additional road work in Fox Hill Subdivision and other roads throughout the City including: Autumn Creek Boulevard; Wing Road; Corneils Road; McHugh Road; East Barberry Circle; and Boombah Boulevard. Transfers between the General and City-Wide Capital Funds have been adjusted accordingly in FY 2022 and FY 2023 to facilitate the additional sidewalk and roadway work. 2022Overall Net Effect on Fund Balance13 Fiscal YearFundDepartmentAccount NumberDescriptionOriginal AmountRevised AmountEffect on Fund BalanceNotesSewerSewer Ops 52-000-41-00-4165 Federal Grants - ARP Funds-$ 440,000$ 440,000$ SewerSewer Ops 52-000-49-00-4901 Transfer from General994,479 554,479 (440,000) General Admin Services 01-640-99-00-9952 Transfer to Sewer994,479 554,479 440,000 Fiscal Year Subtotal440,000$ SewerSewer Ops 52-000-41-00-4165 Federal Grants - ARP Funds-$ 460,000$ 460,000$ SewerSewer Ops 52-000-49-00-4901 Transfer from General1,134,606 674,606 (460,000) General Admin Services 01-640-99-00-9952 Transfer to Sewer1,134,606 674,606 460,000 Fiscal Year Subtotal460,000$ SewerSewer Ops 52-520-60-00-6025 Road to Better Roads Program660,000$ 1,100,000$ (440,000)$ SewerSewer Ops 52-000-41-00-4165 Federal Grants - ARP Funds-$ 1,100,000$ 1,100,000 SewerSewer Ops 52-000-49-00-4901 Transfer from General1,136,806 36,806 (1,100,000) General Admin Services 01-640-99-00-9952 Transfer to Sewer1,136,806 36,806 1,100,000 Fiscal Year Subtotal660,000$ 2026SewerSewer Ops 52-520-60-00-6025 Road to Better Roads Program440,000$ -$ 440,000$ Fiscal Year Subtotal440,000$ 2,550,000$ The bulk of ARP funds have been budgeted to fund sewer infrastructure improvements (SCADA, SSES Rehab & the 202 River Road Sanitary Sewer project) in Fiscal Year's 2022 through 2025, for a total of $2.067 million. Remaining ARP proceeds, totaling $486,000, have been allocated to offset FY 2021 budgeted revenue shortfalls resulting from the pandemic in the Water Fund, Sewer Fund and Parks & Recreation Fund.Overall Net Effect on Fund Balance20232024202514 FY 2021FY 2022FY 2023FY 2024FY 2025 FY 2026ProjectedProposedProjectedProjectedProjectedProjectedTotalsGeneral -$ -$ 864,993$ 594,660$ 1,248,734$ 144,718$ 2,853,105$ Fox Hill SSASunflower SSAMotor Fuel TaxCity-Wide Capital201,336(7,299) (194,037) -- - - Buildings & Grounds- 108,632(108,632) -- - - Vehicle & EquipmentDebt ServiceWater- 121,440 (13,797) (14,624) (15,171) (14,983) 62,865Sewer- 43,298 15,880 7,579 (442,794) 444,249 68,212Land CashParks & Recreation- - - - - - - Library Ops- 23,90017,455 22,128 26,499 32,416 122,398 Library Capital- (20,000) - - - - (20,000) Countryside TIF- 142 145 149 153 157 746Downtown TIF- 425 435 446 459 473 2,238Downtown TIF IIEntity-Wide Total201,336$ 270,538$ 582,442$ 610,338$ 817,880$ 607,030$ 3,089,564$ Overall Effect of Proposed Budget Adjustments on Fund Balance/Fund Balance Equivalent15 FY 2021FY 2022FY 2023FY 2024FY 2025 FY 2026ProjectedProposedProjectedProjectedProjectedProjectedGeneral 7,512,060$ 7,512,060$ 6,629,648$ 5,784,356$4,908,523$ 2,620,160$ Fox Hill SSA8,001 (32,199) (22,899)(12,539)321 13,181 Sunflower SSA(13,037) (9,237) (5,437)(2,077)1,283 4,643 Motor Fuel Tax907,742 (267,652) 46,905 (2,453)(11,559) - City-Wide Capital205,015 467,802 --- - Buildings & Grounds- - --- - Vehicle & Equipment1,373,182 273,410 250,941 250,941250,941 250,941 Debt Service- - --- - Water3,621,040 2,600,578 2,090,506 3,705,4734,997,826 6,507,911 Sewer845,028 692,051 854,900 1,326,572967,971 1,788,159 Land Cash39,199 59,959 10,313 15,76721,221 21,221 Park & Recreation73,000 - --- - Countryside TIF(1,212,809) (1,175,479) (1,125,601)(1,069,824)(1,006,509) (1,092,569) Downtown TIF (1,461,542) (1,682,954) (1,691,093)(1,698,468)(1,708,478) (1,721,232) Downtown TIF II(49,936) (31,910) 4,82936,811 70,964 105,899 Adjusted City-Wide Total11,846,943$ 8,406,429$ 7,043,012$ 8,334,559$8,492,504$ 8,498,314$ City Fund Balance/Fund Balance Equivalent - Adjusted16 FY 2021FY 2022FY 2023FY 2024FY 2025 FY 2026ProjectedProposedProjectedProjectedProjectedProjectedLibrary595,417$ 578,676$ 542,837$ 502,544$452,441$ 488,347$ Library Capital153,233 107,93382,68357,433 32,183 31,023 Adjusted Entity-Wide Total748,650$ 686,609$ 625,520$ 559,977$484,624$ 519,370$ Library Fund Balance Adjusted17 Ordinance No. 2021-____ Page 1 ORDINANCE NO. 2021-_____ ORDINANCE APPROVING THE 2021-2022 FISCAL BUDGET FOR THE UNITED CITY OF YORKVILLE WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE have duly held all Public Hearings, allowed public input, and have duly considered formation of a budget for the 2021-2022 Fiscal Year; and WHEREAS, a tentative budget was duly announced and available for examination at the City offices of the UNITED CITY OF YORKVILLE; and WHEREAS, the Mayor and City Council of the UNITED CITY OF YORKVILLE deem it in the best interest of the City for the orderly operation thereof to pass and approve the 2021-2022 Fiscal Year Budget being submitted on April 27, 2021 at its regular City Council Meeting: NOW, THEREFORE, BE IT ORDAINED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois that the 2021-2022 Budget totaling $51,268,612 including the amounts of $18,100,270 General Fund, $2,435,413 Motor Fuel Tax Fund, $1,615,998 Vehicle & Equipment Fund, $2,428,579 Sewer Fund, $6,081,733 Water Fund, $5,545,285 City-Wide Capital Fund, $9,584,249 Buildings & Grounds Fund, $329,375 Debt Service Fund, $5,000 Land Cash Fund, $2,716,058 Parks & Recreation Fund, $1,709,443 Library Operations Fund, $95,500 Library Capital Fund, $223,397 Countryside TIF Fund, $291,412 Downtown TIF Fund, $30,500 Downtown TIF II Fund, $17,200 Sunflower SSA Fund, and $59,200 Fox Hill SSA Fund is hereby adopted for the 2021-2022 Fiscal Year, as presented. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ CITY CLERK Ordinance No. 2021-____ Page 2 KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ JOEL FRIEDERS _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ MAYOR United City of Yorkville, Illinois Fiscal Year 2021 Budget May 1, 2021 to April 30, 2022 Elected Officials Mayor: John Purcell 1st Ward Alderman: Dan Transier 1st Ward Alderman: Ken Koch 2nd Ward Alderman: Jackie Milschewski 2nd Ward Alderman: Joe Plocher 3rd Ward Alderman: Joel Frieders 3rd Ward Alderman: Chris Funkhouser 4th Ward Alderman: Seaver Tarulis 4th Ward Alderman: Jason Peterson Administration City Administrator: Bart Olson Director of Finance / Treasurer: Rob Fredrickson Director of Public Works: Eric Dhuse Chief of Police: Jim Jensen Director of Community Development: Krysti Barksdale-Noble Director of Parks & Recreation: Tim Evans Library Director: Vacant City Clerk: Lisa Pickering TABLE OF CONTENTS Budget Summary Budget Memorandum _______________________________________________________ 1 Revenues by Category ______________________________________________________ 47 Expenditures by Category ___________________________________________________ 48 Fund Balance History ______________________________________________________ 49 Revenue Budget Summary __________________________________________________ 50 Expenditure Budget Summary _______________________________________________ 51 Fund Balance Summary ____________________________________________________ 52 General Fund General (01) Fund Summary _________________________________________________ 53 Revenue Detail ___________________________________________________________ 54 Administration____________________________________________________________ 56 Finance _________________________________________________________________ 58 Police ___________________________________________________________________ 60 Community Development ___________________________________________________ 63 Public Works _____________________________________________________________ 65 Administrative Services ____________________________________________________ 68 Other Budgetary Funds Fox Hill SSA (11) Fund ____________________________________________________ 71 Sunflower SSA (12) Fund ___________________________________________________ 73 Motor Fuel Tax (15) Fund ___________________________________________________ 75 City-Wide Capital (23) Fund ________________________________________________ 77 Buildings & Grounds (24) Fund ______________________________________________ 81 Vehicle & Equipment (25) Fund ______________________________________________ 84 Debt Service (42) Fund _____________________________________________________ 88 Water (51) Fund __________________________________________________________ 90 Sewer (52) Fund __________________________________________________________ 94 Land Cash (72) Fund _______________________________________________________ 98 Parks & Recreation (79) Fund _______________________________________________ 100 Library Operations (82) Fund _______________________________________________ 104 Library Capital (84) Fund __________________________________________________ 107 Countryside TIF (87) _____________________________________________________ 109 Downtown TIF (88) Fund __________________________________________________ 111 Downtown TIF II (89) Fund ________________________________________________ 113 Miscellaneous Consolidated Budget Sheets ________________________________________________ 115 Budgeted Cash Flow Estimations ____________________________________________ 117 Allocated Insurance Expenditures - Aggregated _________________________________ 119 Property Tax Overview ____________________________________________________ 119 Aggregated Salary & Benefit Information _____________________________________ 120 Aggregate Capital Projects >$500,000 ________________________________________ 121 Purpose: Please accept this report and budget spreadsheet as proposal for the FY 21 budget. The budget proposed for approval by the City Council is for expenses and revenues scheduled to be spent and collected, respectively, between May 1, 2021 and April 30, 2022. Background and “the big picture”: The City Council last discussed a comprehensive budget proposal in April 2020 during the beginning of the COVID-19 pandemic, when it approved the FY 21 budget, with additional information for FY 22, FY 23, FY 24, and FY 25. This approval represented the ninth five-year budget for the City, and we return to a five-year budget again this year. Last year’s budget discussion talked about the stability of the City’s long-term financial picture, despite significant investment in capital projects and purchases. A number of unplanned revenues in last year’s budget proposal are now known, and the amounts are significant and positive. In this year’s budget proposal, the pandemic has reshaped the entire budget. Revenues have been unexpectedly resilient, unplanned revenues came to fruition, projects were actively deferred, and normal, strong management control of day-to-day operational expenditures are expected to leave the City in a strong position. This strong position is not significantly impacted despite the purchase of the Prairie Pointe building, the anticipated debt service from the building, and the staff’s recommendation to show the impact of a $15m Public Works Building in FY 24. We’ve also proposed no increases in water rates, sewer rates, and fees for FY 22. The property tax levy approved by City Council in December 2020 increased property taxes only by the new construction amount in the City for the fourth year after multiple years of property tax reductions. With another year of a better than expected General Fund and aggregate City budget fund balance, and a significant increase in capital projects and purchases, the five-year budget outlook is similar to last year’s budget proposal: Memorandum To: City Council From: Bart Olson, City Administrator CC: Department Heads Date: March 4, 2021 Subject: FY 22 budget narrative 1 (3,000,000) (2,500,000) (2,000,000) (1,500,000) (1,000,000) (500,000) - 500,000 1,000,000 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 General Fund -Surplus(Deficit) Comparison FY 21 Budget FY 22 Budget (1,000,000) - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 General Fund -Fund Balance FY 21 Budget FY 22 Budget 2 (4,000,000) (3,500,000) (3,000,000) (2,500,000) (2,000,000) (1,500,000) (1,000,000) (500,000) - 500,000 1,000,000 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Aggregate City Budget -Surplus(Deficit) Comparison FY 21 Budget FY 22 Budget - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Aggregate City Budget -Fund Balance Comparison FY 21 Budget FY 22 Budget 3 In short, we are well positioned for FY 22 and beyond, and we are positioned to make decisions on project deferrals or operational cuts with months or years of advance notice. Changes in budgeting For the first time, we have shown “transfers” in every fund as a subsegment of revenues or expenditures, rather than a normal, in-line revenue or expenditure. This allows us to give a clearer picture of revenue and expenditure trends, without those figures being obfuscated by transfers (i.e. other financing sources / uses). 4 Year-by-year summary, FY 21 projections The General Fund outlook for FY 21 has improved quite unexpectedly since it was approved in April 2020 at the beginning of the pandemic. Years of conservative budgeting and tight management control of expenditures placed the City in a great position to be able to respond to the pandemic, and the City put together a long list of budget tools on the revenue and expenditure side to respond to the pandemic without having to resort to the drastic measures the City had to take during the last recession. We expect revenues to beat original approved budget amounts – helped along by the ~$780,000 CARES funds distributed to the City in the middle of the pandemic. Some revenue sources have been severely impacted – amusement taxes, admissions taxes, video gaming taxes, hotel taxes, etc. But the City’s largest revenue streams have remained resilient. Sales taxes posted record numbers months before the pandemic as shoppers stayed home and stocked up at local stores, and during the pandemic as families who usually travel out of state on vacation stayed at home to shop locally. Additionally, those residents who did not want to shop in a physical store turned to the internet for online sales, and the City has been fortunate to see increased online sales taxes thanks to the US Supreme Court’s Wayfair decision from a few years ago. Income taxes in Illinois have been variable due to high levels of unemployment, but the City had frequently assumed worst case scenarios for these revenues that never materialized. On the expenditures side, the City willingly chose to cut and defer dozens of items in a wait and see approach and coupled that with strong management of day-to-day expenditures. The approved general fund deficit of $315,000 is expected to come in at more than a $2.2m surplus. This surplus is the topic of a FY 21 budget amendment in front of the City Council at the March 9th meeting. Even with an assumption that the $2.2m budget amendment is approved as is by City Council, we expect fund balance to be over 40% at FYE 21, or 31% including the TIF fund deficits. The outlook for the Water Fund is positive, despite four straight years of water rate freezes and another year of significant increases in capital projects in the fund. Housing starts were unexpectedly strong in FY 21, resulting in better than anticipated water connection fee revenues. The City deferred the Beaver Street generator project and the Elizabeth St watermain project due to the pandemic, which resulted in a swing of over $1m on the expenditure side. We are recommending a fifth straight year of water rate freezes and have pushed back our recommendation to implement an inflationary rate increase until at least FY 23. A couple other funds show significant improvement in FY 21. The Motor Fuel Tax Fund saw a positive swing of $500,000 thanks to the unplanned Rebuild Illinois revenues and better than expected salt prices. The City-Wide Capital fund shows a better than $1.6m improvement due to better than expected building permit revenues and some moderate project deferrals. Because of the above, the aggregate budget outlook for the City has significantly improved in FY 21. While almost all the deferred projects will be pushed to FY 22 or FY 23, the City can complete these projects without jeopardizing the long-term picture. We expect an aggregate budget improvement from a $5.6m deficit to $500,000 deficit, with aggregate fund balance in excess of $11.6m. The FY 20 project list changed significantly from the budget proposal due to the pandemic. Rather than relist these projects verbatim here, we refer to the ongoing FY 21 budget update memos provided at every City Council meeting since the start of the pandemic. 5 Year-by-year summary, FY 22 proposed General Fund Surplus (Deficit) $0 Fund Balance 42% Notes 1) Variable merit and COLA increases for staff 2) Five new employees; two streets MW1, one Building and Grounds MWII, one Parks MWI, and a front desk employee 3) One New Police Commander (Patrol position left vacant) Water Fund Surplus (Deficit) ($1,141,902) Fund Balance 41% Notes 1) No water rate increases, approx. 5% growth assumed from new construction or increase in sales volume Sewer Fund Surplus (Deficit) ($196,275) Fund Balance 26% Notes 1) No sewer rate increases, approx. 3% growth assumed from new construction Aggregate Budget Surplus (Deficit) ($3,707,152) Fund Balance $7,938,455 Notes 1) Continued deficits and negative fund balance in the TIF Funds add additional strain to the General Fund Capital Projects List Fox Hill improvements, Mill Road rehab and realignment, Bristol Ridge Road – STP Project begins, UDO completed, ERP implementation begins, Road to Better Roads, sidewalk replacements, pavement striping, Route 34 eastern & western expansion completed, Rte. 71 (eastern portion) completed, Kennedy Road (North) begins, New City Hall renovations, Rte. 71 water/sewer main replacement continues, Raintree Village subdivision improvements completed, Kennedy Road bike trail wraps up, North Central Water Tower painting begins, Appletree Court watermain improvements completed, watermain work begins on East Main Street, Well #7 rehab, Beaver Street standby generator installed, cat-ion media exchange at water treatment plant #4, Sewer SCADA system completed, Grande Reserve Park installed, new equipment for Countryside park, sitting area for the Blackberry Creek Nature Preserve. 6 Year-by-year summary, FY 23 projections General Fund Surplus (Deficit) ($1,747,405) Fund Balance 29% Notes 1) Undetermined merit increases for staff 2) Patrol vacancy from FY 22 filled Water Fund Surplus (Deficit) ($496,275) Fund Balance 35% Notes 1) Water sales increase approx. 5% - could be volume sales increase, new housing starts, or inflationary increase Sewer Fund Surplus (Deficit) $146,969 Fund Balance 31% Notes 1) Sewer maintenance fee increases approx. 3% - could be new housing starts or inflationary increase Aggregate Budget Surplus (Deficit) ($1,928,404) Fund Balance $6,010,051 Notes 1) Fund balance in the General and Water Funds decline. Sewer Fund projected with modest surplus. Countryside TIF turns a surplus, but deficit position of TIF funds continues to put a strain on the General Fund Capital Projects List Road to Better Roads, pavement striping, ERP implementation complete, sidewalk replacements, Kennedy Road (North) roadway completed, Rte. 71 (eastern portion) culminates, North Central water tower repainting is completed, Kennedy Road (Freedom Place) roadwork begins, Well #4 rehab occurs, water main improvements finished on East Main Street, watermain work begins on Colton and East Fox Streets, SSES Rehab begins, cat-ion media exchange at water treatment #7 finished, , park improvements installed at Prestwick. 7 Year-by-year summary, FY 24 projections General Fund Surplus (Deficit) ($1,439,952) Fund Balance 22% Notes 1) Undetermined merit increases for staff Water Fund Surplus (Deficit) $1,629,591 Fund Balance 98% Notes 1) Water sales increase approx. 5% - could be volume sales increase, new housing starts, or inflationary increase Sewer Fund Surplus (Deficit) $464,093 Fund Balance 52% Notes 1) Sewer maintenance fee increase approx. 3% - could be new housing starts or inflationary increase Aggregate Budget Surplus (Deficit) $703,337 Fund Balance $6,713,388 Notes 1) Fund balance in the General Fund continues to decline. Water and Sewer Funds are at surplus. TIF’s post a moderate net surplus, but accumulated deficit position of TIF funds continues to put a strain on the General Fund. Capital Projects List Road to Better Roads, pavement striping, Kennedy Road (Freedom Place) roadway improvements culminate, sidewalk replacements, Route 47 (Rte. 30/Water Park Way) project begins, South Central water tower repainting begins, new Public Works facility slated for construction, watermain work completed on Colton and East Fox Streets, 2020 River Road sanitary improvements begin, SSES rehab program continues. 8 Year-by-year summary, FY 25 and FY 26 projections General Fund FY 25 FY 26 Surplus (Deficit) ($2,124,567) ($2,433,081) Fund Balance 10% -1% Notes 1) Undetermined merit increases for staff Water Fund Surplus (Deficit) $1,307,524 $1,525,068 Fund Balance 117% 158% Notes 1) Water sales increase approx. 5% - could be volume sales increase, new housing starts, or inflationary increase Sewer Fund Surplus (Deficit) $84,193 $375,939 Fund Balance 47% 66% Notes 1) Sewer maintenance fees increase approx. 3% - could be new housing starts or inflationary increases Aggregate Budget Surplus (Deficit) ($633,436) ($568,804) Fund Balance $6,079,952 $5,511,148 Notes 1) Fund balance in the General Fund continues to decline precipitously. Water generates a strong surplus. Sewer Fund yields a modest surplus. TIF Funds continue to generate a net surplus, but accumulated deficit position of TIF Funds continues to put a strain on the General Fund. Capital Projects List Road to Better Roads, pavement striping, sidewalk replacements, Route 47 (Rte. 30/Water Park Way) project continues, South Central water tower repainting begins, watermain work completed on Orange and Olsen Streets, 2020 River Road sanitary improvements completed, SSES rehab program continues. 9 Items to note – big picture Items to note – COVID-19 pandemic The City Council approved the FY 21 budget in the beginning of the pandemic. Most long-term projects did not receive much discussion at time of budget approval. Instead, the City Council took a wait-and-see approach. While the City did incur a variety of expenditures to respond to the pandemic, the local economy was unexpectedly robust as more Yorkville residents apparently stayed in town and spent money at local businesses. As a result, the City’s finances have mostly improved throughout the pandemic and it stands to reason that budget performance could go the other way as the pandemic continues and more residents are willing to travel out-of-town. The City has spent ~$115,000 on direct pandemic response expenditures since March 2020. For the most part, inventory of these items has remained relatively long-lasting, with the City expected to be able to use these supplies well into the future. There are likely to be a number of minor building upgrades to the Prairie Pointe building to address health and safety guidance at this stage of the pandemic, but those improvements will be addressed at time of design planning and they are not expected to be a significant cost driver. The City had authorized $200,000 in local funds for business relief through the economic support grant program, but the State came through with an additional grant allocation to cover that amount in January 2021. Finally, the largest financial impact from the pandemic was housed within the Recreation Department (Parks & Recreation Fund), which relies on a significant revenue stream from programming and events. Fortunately, the Recreation Department has managed to pivot its programming to allow for proper health and safety guidelines, which has buoyed their FY 21 budget performance. In mid-2020, the federal government approved the CARES Act pandemic relief funds and the City received over $780,000 in funds to offset the cost of police response during the pandemic. As a result, these funds were deposited into the General Fund and have helped to buoy fund balance. As of March 2, 2021, the federal government is considering a second-round pandemic relief funds under the $1.9T American Rescue Plan. This package could result in over $2m in relief funds being sent to the City at some point in 2021. The House of Representatives has voted on the package and the Senate is expected to take up the package in the next week, with potential decision occurring by March 13th. For conservative budget purposes, we have not planned for receipt or use of these funds. More indirectly, just shy of 100 grant awards totaling more than $3.4m have been awarded to dozens of Yorkville businesses through various state relief efforts. The City’s cautious approach to the budget due to the pandemic has yielded an expected budget surplus in FY 21 of more than $2m. This is due to stronger than expected revenues, pandemic relief funds, strong management control over operations budget, conservative budgeting principles, and a long list of deferred projects. Accordingly, we have drafted a FY 21 budget amendment to spend these funds on a number of items including new plow trucks, new police cars, new Parks and Recreation vehicles and equipment, the Prairie Pointe building renovation, the UDO, the ERP, and a supplement to the RTBR and sidewalk programs in 2021. Pending authorization by City Council, we would work to purchase these items by the end of the fiscal year with any item not able to be procured by that deadline proposed to be rolled into FY 22. A number of these items will facilitate FY 22 budget proposals, 10 including large plow trucks for the two Streets Dept maintenance workers. If the City Council modifies the FY 22 budget proposal, some of these FY 21 budget amendment items may need to be altered. This FY 22 budget proposal contains several final recommendations on the FY 21 cut list as reviewed by City Council. 1. Recommended to be cut / abandoned a. Blanket hiring freeze b. Office chairs – these will be part of a large furniture purchase for the new building c. Cable consortium contributions – these will likely be reinstated later at a much different look d. Furloughs e. Salary freezes f. Police pension contributions less than current levels g. Reducing health insurance benefits h. Changing health insurance carrier i. Move to self-insurance j. Progressive salary cuts k. Union employee salary freezes l. Layoffs m. Bond payment restructuring n. Restructuring developer fees and deposits o. Revenue enhancements 2. Recommended to be implemented, and in the FY 22 budget proposal a. High level PW employee – changed to two MWIs b. Police Commander – still proposed to hire, but vacant position from promotion will not be backfilled until FY 23 c. Full sidewalk program d. Full pavement striping program e. Public Works building space needs analysis f. Full police car purchases g. ERP h. 2021 RTBR program, all funds i. Staff training j. Staff membership in professional organizations k. Mosquito control l. City payment of Library liability insurance m. Tuition reimbursement program n. Minute takers o. Snowplow blades p. Playground replacements q. Parks equipment and mowers r. Sanitary sewer crawler camera s. Hot water unit for vactor truck t. Elizabeth St watermain replacement 11 u. Water fund capital projects v. Sale of Van Emmon Activity Center and Kendall Marketplace vacant property – moving forward with both, but not budgeted w. Parks and Recreation and Public Works part-time hires x. Outsourced inspections, as needed y. UDO Items to note – Prairie Pointe building planning The City Council is in the middle of a space needs analysis and building layout study at time of this budget proposal. Discussions on building renovation scope and cost are expected to occur over the next few months, resulting in a construction project during Summer and Fall 2021 with intent to move into the building towards the end of 2021. When the City acquired the building in Fall 2020, the City’s financial picture was in jeopardy from the pandemic and thus the City moved forward with bond ordinances in case the City needed to sell a bond to reimburse itself for the land acquisition costs of $1.9m (paid for with fund balance at the time of authorization). As narrated above, the City’s financial picture has improved since then, and we think we could float the use of fund balance for the acquisition for several months. This gives us the opportunity to complete the building study, estimate the renovation costs, and right-size the bond to match the renovation costs. However, the City has approved a bond ordinance for an $8.625m project (i.e. $1.955m for acquisition, and $6.63m for renovation costs) and has the legal authority to spend up to that amount on building renovations and other limited City capital purchases (police cars). For conservative budgeting purposes and to illustrate the impact of the bond sale on the City’s finances, we have shown a debt service payment schedule within the newly created Building and Grounds Fund (24) that assumes an $8.625m bond sale. Items to note – Public Works building planning The City Council had authorized a Public Works building space needs RFQ in early 2020, before the study was shelved due to the pandemic. Shortly thereafter, the Prairie Pointe building became available and most of the staff resources went to that project. Staff did release a Public Works Building space needs RFQ in February 2021, with a deadline for responses by March 12th. We expect to review these proposals internally before moving forward with authorization in Spring 2021. We anticipate a high level budget discussion on the project budget for the Prairie Pointe building versus the Public Works building, and in order to facilitate that discussion, we have budgeted for the space needs study, design construction contract, and construction of a ~$15m Public Works facility. This debt service level is a grab number, based on the 2005 study and the cost estimate of the Montgomery Public Works facility (currently in planning). The debt service for this building is shown in the Streets, Water, and Sewer funds. The earliest this project could commence is FY 23, and multiple City Council approvals would be required before that beginning. 12 Items to note – new staff There are five new staff proposed within this five-year budget, but all five of them are proposed to be hired in FY 22. The move to a new building will present us with opportunities to conduct operations a little differently – and we propose to hire another front desk employee and a building and grounds maintenance worker. In order to make the front desk at the new building a true “one stop shop”, we propose to hire an entry level front desk staff member to supplement Receptionist Katelyn Gregory and Administrative Secretary Bonnie Olsem. Ms. Gregory is a split employee, sharing her time and splitting her compensation between the Administration Department and the Parks and Recreation Department. While she is the first face expected to be seen at a front desk of the new building, she has been trained with in depth knowledge about and has some responsibility to assist with Parks and Recreation operations. In a similar vein, we propose to hire an employee that is split between Community Development and Public Works. This employee would be available to assist with administrative tasks with the Public Works Department, who has not had an administrative assistant since 2009. Concurrently, this employee would be trained in Community Development and Building Safety operations – which would allow current Building Permit Clerk Dee Weinert to remain on the second floor of the building processing all the backend administrative tasks with permits and inspections. The alternative to hiring this position is that Ms. Weinert would either have to work in a smaller-than-ideal space on the first floor, or work in an adequately sized space on the second floor requiring all permit and inspection customers to go to the second floor of the building. On the building and grounds employee, we propose to hire a Maintenance Worker II employee to be a hands-on technician for all maintenance projects within the entire City, but specifically to address the City Council comments that the new building should be managed and maintained at a level not previously seen in the City. This employee would be a Public Works employee in a new division of Public Works and supervised on a day-to-day basis by Facilities Manager Steve Raasch. Portions of this employee’s salary would be split between various departments in the City, based on workload. Additionally, there is a chance that the Library will use this employee and pay a portion of their salary; this proposal is being discussed at the March 8th Library Board meeting. The City had budgeted for a management-level Public Works Superintendent, similar to an Assistant PW Director in FY 21. This was one of the positions cut at the start of the pandemic, and since then, the recommendation has been revisited by staff. The new recommendation is to hire two Streets Maintenance Worker 1 employees, which will greatly assist during snowplowing, tree trimming, leaf pickup, sidewalk repairs, etc. The snowplow operation improvements are multiplied by the proposal to purchase two more large dump trucks for the FY 21 budget amendment. Finally, the Parks Department lost a Maintenance Worker through a hiring freeze in the mid- 2010s and never replaced this employee. Even though the City’s park system has greatly increased in size since the mid-2000s, staffing has not increased. We propose to hire an entry-level Maintenance Worker I in the Parks Department to offset this long-term vacancy and assist with normal parks operations. 13 Items to note – last year’s unplanned revenues, now known During last year’s budget discussion, the City Council reviewed a few unplanned revenues, which are now known. First a portion of cannabis sales taxes statewide have been distributed on a per capita basis to municipalities to assist with the police response to cannabis legalization. Cannabis revenues have been particularly strong in Illinois, and the result is that the taxes are distributed on a $0.93 per capita basis, yielding around $20,000 annually for Yorkville. Further, location-based sales taxes for municipalities that have landed a dispensary have been several hundred thousand of dollars per location; while no Yorkville dispensary has yet been authorized, the zoning codes are in place to facilitate a dispensary later. Second and finally, the state’s capital plan and motor fuel tax increases went into effect in the Summer 2019, resulting in significant increase of “transportation renewal taxes” to municipalities, which are almost the same annual amount as motor fuel taxes. This resulted in an increase in revenue of almost $400,000 for Yorkville in the Motor Fuel Tax Fund. Accompanying the capital plan was a bond sale, which resulted in the ~$1.2m Rebuild Illinois funds distributed to Yorkville in three payments over FY 21, 22, and 23 which we will use on the Fox Hill subdivision road resurfacing. Items to note - City Council goals Due to the COVID-19 pandemic, the City Council skipped a traditional goal setting session in Fall 2020. Instead, the City Council has reviewed pandemic related budget figures at every City Council meeting. We anticipate returning to a more traditional goal setting session in Fall 2021, with goals from that meeting being used for the FY 23 budget proposal in Spring 2022. Items to note – unplanned revenues In July 2018, the Supreme Court ruled on a case called South Dakota v. Wayfair, which significantly changed the rules of origin-based sales taxes in the country and how online sales taxes are collected. As a result of this ruling, the Illinois legislature changed their state-level sales tax methodology to make more online retailers responsible for collecting sales taxes from online purchases (prior to, individual residents were responsible to self-report online purchases and remit use tax), to make locally imposed sales taxes, like the City’s non-home rule sales tax, applicable to online purchases (currently not imposed on any online purchases), and to change the methodology from most online purchases from state level (City gets a per capita cut of online sales thru use taxes) to destination based (City gets online sales taxes from Yorkville residents’ online purchases). These changes have been implemented in phases, with one modest phase having occurred January 1, 2020, another modest phase having occurred July 1, 2020, and a major phase occurring on January 1, 2021. The IML has phrased these changes as resulting in “significant increases” in sales taxes for municipalities – however, no one has been able to come up with City-specific estimates for the changes occurring on January 1, 2021. Staff has outlined some rudimentary figures based on our sales tax figures in the small picture section of the budget, but the result for this budget proposal is that we assume only a linear 2% growth rate in sales taxes within a five-year budget. These “unplanned revenues” can be revisited in April 2021, when the January 2021 consumer sales tax report is released to the City. 14 Items to note – Capital Projects, Road to Better Roads The City Council’s focus for capital projects has been pavement rehabilitation via the Road to Better Roads program. Since the first year of the program in summer 2013, we have spent almost $7.0 million (thru FYE 20) between pavement, water, and sewer projects. In summer 2021, we are proposing over $2.1 million in Road to Better Roads projects. Out of our annual Road to Better Roads budget, ~$1.74 million (which includes the proposed $550,000 General Fund surplus transfer from FY 21) is allocated to pavement improvements. As has been our past practice, in FY 22, construction expenditures will be coded out of the MFT fund (~$920,000) and City-wide capital (~$700,000), with engineering costs (~$120,000) budgeted in the City-Wide Capital Fund. Items to note – Countryside TIF In last year’s budget proposal, we learned that the NCG Theater property owner secured a significant property assessment reduction in FY 20, which threw the fund equity in doubt long term – reaching around $855,000 in negative fund equity by FY 25. This reassessment coupled with the incomplete Opal Banquets has further deteriorated the long-term viability of this fund before TIF closure in FY 30. Items to note – Public Works vehicle purchases The City Council authorized the purchase of a new large dump truck and the rehab of two older dump trucks in FY 20, and the City took delivery of these trucks in FY 21. This put the City’s fleet of large dump trucks at 9 total: 1 new (2019), 1 almost new (2016), 2 rehabbed (2006 and 2008), and 5 older trucks (2004, 2006, 2007, 2007, and 2008). We have proposed to add two new large trucks through a FY 21 budget amendment (use of surplus) and have $200,000 budgeted for FY 22. We have an annual appropriation of $150,000 in FY 23 and beyond. This annual appropriation can result in one new large truck every two years, or we could issue a bond and buy five new large trucks. Items to note – IMET Loss on Investment in FY 15 The last disbursement received by the City was in December of 2019in the amount of $133,486, stemming from the IRS settling its priority tax claim with the Overall Receiver (i.e. law firm responsible for collection and recovery efforts). To date, recovered proceeds total $177,925 (56%). IMET has recently informed the City that that there should be at least one more recovery payment, of an unknown amount, pending the outcome of an ongoing mediation between IMET and the other claimants. 15 Items to note – Capital Projects The City’s Capital Improvement Plan is attached for your use. Most of these projects are wholly within the City’s control (road, water and sewer improvements), some are within the State’s control (Route 71 expansion, Route 47 expansion, US Rte. 34) and others are dependent upon a variety of factors (water projects related to new wells and/or treatment plants). The biggest discussion the City is faced with is how to balance the maintenance needs of existing infrastructure against the concerns by residents against higher taxes and fees both in the present and future. An outline of the proposed yearly capital projects is included in the year-by-year summaries above. In general, capital budgets went down in FY 19, due to the completion of the large Countryside infrastructure project and the Riverfront & Bristol Bay park projects in FY 18. In FY 20, capital spending declined due to the postponement of the Mill Road improvement project before increasing again in FY 21 due to the acquisition of the new City Hall building at 651 Prairie Point. The sharp increase in FY 22 is primarily due to anticipated City Hall renovation costs (budgeted at $6M+), in addition to roadway improvements on Mill Road ($2.26M) and Fox Hill Subdivision ($1.35M). Items to note – Capital Projects, unfunded 1) East Washington Street water main replacement (Water Fund) a. 80+ year old water main in the area of E Washington Street from Rt 47 to Mill St. Replacement would improve fire protection and water quality. This project is not shown in the five-year budget proposal, but is expected to be funded sometime beyond 2026, per the City’s Capital Improvement Plan (CIP). b. Cost estimate - $474,000 2) Building maintenance issues a. The City completed a building conditions study in 2017. The study looked at 40+ buildings and structures owned by the City and recommended maintenance schedules. - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 20,000,000 Actual Actual Projected Proposed FY 2019 FY 2020 FY 2021 FY 2022 Capital Budget Comparison -Fiscal Years 2019 - 2022 16 EMG’s reports include an assessment of all City-owned buildings, structures and parking facilities. An equipment inventory and five-year funding targets for each building was also completed. b. Cost estimate – Based on the EMG reports and a conservative estimate of which buildings the City will likely keep maintaining, the annual recommended maintenance expenditures are approximately $600,000. 3) Baseline Road a. One of the worst rated roads in the City. The City has been monitoring the condition of the deck of the bridge for the past year and has spent modest amounts patching, milling, and resurfacing parts of the roadway. In the event the bridge inspection comes back unfavorable, the City would proceed forward with closing the road. With the Route 47 north expansion project funded by the State, the cost of the bridge replacement will be heavily subsidized by the state 4-10 years from now. b. Cost estimate - $672,000 4) Well No. 6 and Water Treatment Plant a. Once the City reaches a population of 27,000, we will need an extra well and water treatment plant to keep adequate water supply and pressure throughout town. The City has planned for this well and treatment facility to be sited at the Bristol Bay water tower but would need to update the plans for the facility (it would mimic the Grande Reserve facility). Further, this actual project will be the first major water system improvement contemplated after the City’s comprehensive water system study and regional water supply study was completed. The City could eliminate this project if water consumption decreases, or the City has an alternate supply source lined up. b. Cost estimate - $5,075,000 for Well 6 and the Treatment Plant 5) East Alley water main and sewer main replacement (TIF) a. Replacement would improve fire protection and water quality on the water side. Sanitary sewer lining is needed to address I&I issues. This project is not shown in the five-year budget proposal, but is expected to be funded sometime beyond 2026, per the City’s Capital Improvement Plan (CIP). From a strategic perspective, this project should occur simultaneous with any redevelopment of the FS property. b. Cost estimate - $672,000 6) Radio-Read Retrofit a. Replaces old, potentially inaccurate, meters that are read by hand with radio read meters. Accuracy will be greatly improved and read times will be dramatically lowered b. Cost estimate - $2,000,000 (spread out over several fiscal years 7) Route 71 expansion, west of Route 47 a. Route 71 expansion west of Yorkville is currently funded for concept design, but design work has not yet begun in earnest. When this project is fully funded by the state, and is engineered, bid, and constructed, the watermain currently in the right of way will need to 17 be moved out of the right of way, similar to what occurred east of Route 47. The City will also be asked to fund trail and sidewalk installation. b. Cost estimate - $600,000 ($450,000 for watermain and $150,000 for other roadway costs, spread out over two to three fiscal years) 8) Inflow and Infiltration Reduction (SSES) a. YBSD continues to monitor the I&I into the sanitary sewer system. Indications are that the flows are higher that what is considered acceptance and improvements to the sanitary sewer system are needed to reduce flows and potential sewer back-ups. b. Cost estimate - $2,000,000 plus 9) S. Main Street water main replacement (water fund) a. 90+ year old water main in the area of S Main Street from Van Emmon to Beecher. Replacement would improve fire protection and water quality. This project is not shown in the five-year budget proposal, but is expected to be funded sometime beyond 2026, per the City’s Capital Improvement Plan (CIP). b. Cost estimate - $1,135,000 Items to note- Building Inspection Load The comparison to other neighboring communities regarding inspections conducted in 2020 is below. Inspections for occupied structures after the onset of COVID-19 in March 2020 were conducted virtually. While Yorkville ranked second to Oswego regarding total number of inspections, Yorkville averaged a higher inspection per inspector rate due to Yorkville having 3 full-time inspectors compared to Oswego’s 11 full-time inspectors. City or Town Full – Time Personnel Part Time Personnel Number of Inspections in 2020 Avg inspections per Inspector Avg Inspections Per Day Outsourced Inspections Inspections Requiring IL Plumbing License Oswego 11 0 9,549 867 36 10 683 Montgomery 2 1 3,838 1,255 6 700 700 Kendall County 1 1 1,164 774 4 3 101 Sugar Grove 1 1 1,420 909 5 56 Not Provided 1,838 PR 639 B&F 2,482 BC 240 EEI 590 GH 6 BKFD (1,637 average) 22 687Yorkville305,795 18 Items to note – Bond Ratings and refinancing The City was upgraded one notch from to AA- to AA, by Fitch Ratings in July 2019, which was recently affirmed at the end of February 2021. Standard & Poor’s has rated the City’s debt at AA since 2016; with both rating agencies presenting a stable outlook. A higher bond rating allows the City to issue and refinance debt at a lower rate of interest. This is crucial as we continue to plan for future capital projects. Upgrades are based on several factors including a favorable economic outlook, budgetary flexibility (increasing revenues and/or decreasing expenditures/expenses), and relatively high fund balance (reserves) levels. To maintain its bond ratings, the City will need to continue to keep spending within or just slightly above projected revenues allowing the City to be able to adapt to changing economic conditions. Increased revenue, reserves and overall economic expansion within the City may help to improve our ratings even further. In 2017 Congress made changes to the tax law, stating that tax-exempt bonds can only be refunded on a current basis (i.e. within 90 days of the call date). Nonetheless, the City will have an opportunity to refinance the 2011 bonds (Sewer Fund) in late 2021. Staff, along with the City’s financial advisor, will be reviewing this bond issue in the Fall to see if current interest rates will yield adequate savings to justify the refinancing process. Items to note – Property taxes For fiscal years 2015 through 2018, the City unofficially adopted a plan to reduce its tax levy by 2% in FY 15, followed by a 1% each year through FY 18. Property taxes decreased at a rate quicker than we initially expected as follows: 3% in FY 15; 1.66% in FY 16; and 1.68% in FY 17. After holding the levy flat (0%) in 2016 (FY 18), over the next four years (FY 19 thru 22) Council decided to increase the levy by EAV growth generated from new construction only, resulting in nominal increases of approximately 3% for the current levy year. Property owners who see their EAV unchanged from year to year should pay relatively the same share of City taxes as the year prior. The corporate property tax budget assumptions within this proposal are relatively flat over the next several fiscal years, as any projected incremental revenues generated from new construction have been allocated to the police pension property tax levy so that the City can continue to fully satisfy its pension funding requirements. Along with this approval, the City Council also permitted separating the City and Library levies for the fifth year in a row. In the past when the levies were joined, property tax growth was determined in different ways for the City and the Library. This resulted in the Library’s levy amount growing at a much higher rate than that of the City. Essentially, this reduced the amount available to the City as the Library’s increase had to be accounted for within the City’s PTELL maximum. 19 The small picture – items to note in the General Fund Please accept the following information as discussion on individual line-items within the budget. These individual line-items may change between now and the date of approval based on City Council direction or staff recommendation (due to new information). Revenues are listed as “R#”, and expenditures are listed as “E#”. R1) Property Taxes – Corporate Levy 01-000-40-00-4000 a. The FY 22 levy amount will decrease by less than 1%, as more money was diverted away from the corporate levy to help fund the increase in the levy for the police pension fund. Between FY 23 and FY 26, we project this modest erosion of property taxes for general purposes, with more money being diverted to the police pension line-item every year. In FY 24 through 26, we have estimated that property taxes will modestly increase less than 1% per year from new construction allotments only. As a reminder, this line item does not include police pension, library operations or library debt service taxes. R2) Property Taxes – Police Pension 01-000-40-00-4010 a. After increasing by ~$120,000 in FY 21, the actuarial determined contribution will increase again by $104,167 (8.5%) in FY 22. This is due to several factors including: a shortening amortization period, as each year we get closer to 2040; the continual increase of normal costs; and the fact that the Funds strong equity returns over the course of 2019 were eroded in the Spring of 2020 with the onset of the COVID-19 pandemic. Nonetheless, on a positive note, the percent funded had increased at the end of FY 20 to 49.1%, which was up from the previous year’s funding level of 47.5%. In addition, after a sharp decline in the first quarter, equity markets rebounded over the course of 2020, and staff is currently expecting the Pension Fund’s return to exceed 7% (actuarial assumed rate) for the current fiscal year. FY 22 will represent the eighth year in a row that the City will meet its actuarial determined contribution. Future years funding amounts are estimates only and will be analyzed each year by the City’s actuary. R3) Municipal Sales Tax 01-000-40-00-4030 R4) Non-Home Rule Sales Tax 01-000-40-00-4035 a. After an unexpected sales tax increase during the first months of the pandemic, FY 20 ended 5% higher than FY 19. The City planned for 2% increases in FY 21 and beyond and punted on revising those figures at the start of the pandemic in lieu of frequent monitoring and a long cut list. As reported during the frequent budget reviews, sales taxes in Yorkville have been unexpectedly strong, with sales tax increases caused by greater use of online shopping paired with sales tax sourcing methodology changes from the Supreme Court Wayfair decision and homebound residents shopping locally in person. FY 21 is expected to be at least 5% higher than FY 20, with another major online sales tax sourcing occurring January 1, 2021 still unaddressed in our budget estimates. The release of this FY 22 budget proposal will be immediately tested with the March sales tax report (December consumer sales) and the April sales tax report (January consumer sales, including the new online sales tax methodology). 20 R5) Electric Utility Tax 01-000-40-00-4040 R6) Natural Gas Utility Tax 01-000-40-00-4041 a. These revenue line-item represents the City’s locally imposed tax on electricity usage and natural gas usages, respectively. Both amounts are variable based on total usage which means this line-item is dependent upon seasonal weather patterns. For budgeting purposes, we have projected these amounts to be flat over the entire budget proposal. R7) Excise Tax 01-000-40-00-4043 a. This line-item was formerly called the Telecommunications Tax and represents a 5% tax on landline and cell phone usage. The amounts in this line-item have fallen in recent years, matching the decline in overall land-line phone usage. Of note, the tax in this line-item only applies to the phone portion of a cell phone bill, and not the data portion. R8) Cable Franchise Fees 01-000-40-00-4045 a. This line-item represents franchise fees received from Comcast, AT&T and Metronet. Total revenues are projected to be flat due to overall growth in new homes offset by a trend away from video services. R9) Hotel Tax 01-000-40-00-4050 a. Hotel tax revenues have been greatly impacted by the pandemic. For FY 21, the City is anticipating a loss of at least 25% in annual hotel taxes. However, the City has budgeted for a normal year in FY 22 with a strengthening local economy and travel indicators, as well as a second full year of having two hotels. R10) Video Gaming Tax 01-000-40-00-4055 a. Video gaming revenues from the 14 establishments have taken a 35% hit in FY 21 due to the pandemic, but we are budgeting for a normal year in FY 22 due to the strengthening local economy. R11) Amusement Tax 01-000-40-00-4060 a. Amusement taxes were impacted by the pandemic closing and/or limiting capacity at Raging Waves and NCG for the majority of FY 21. FY 21 figures were more than 60% lower than FY 20, and we expect a major impact in FY 22 from capacity limits. This is the 3% tax charged on all amusement devices and tickets within the City. The maximum amount allowable under law for this tax is 5%. Most of this line-item is generated by Raging Waves, which has a large percentage of out-of-town visitors. The second largest contributor to this amount is NCG Movie Theater, although this amount currently has no net impact on the budget, as we are rebating 100% of the amusement tax to the movie theater developer until we rebate $200,000 total. We expect that figure to be reached in FY 23. At that point, the rebate drops to 50% thru February of 2024. 21 R12) Admissions Tax 01-000-40-00-4065 a. This is the 2.75% admissions tax charged at Raging Waves, authorized by their annexation agreement. This amount is remitted to Raging Waves to offset their on-site infrastructure costs. Because this is a budget neutral line-item, we have punted on the FY 22 budget estimate, keeping it at historical norms. R13) Business District Tax – Kendall Mrkt 01-000-40-00-4070 a. This line item represents the additional 0.5% general merchandise sales tax applicable to the Kendall Marketplace Business District. These proceeds are rebated in full (out of Admin Services) to pay debt service on the Kendall Marketplace bonds. R14) Business District Tax – Downtown 01-000-40-00-4071 a. This line item represents the additional 1.0% general merchandise sales tax applicable to the Downtown Business District. These proceeds are rebated in full (out of Admin Services) to Imperial Investments, pursuant to their development agreement with the City. R15) Business District Tax – Countryside 01-000-40-00-4072 a. This line item represents the additional 1.0% general merchandise sales tax applicable to the Countryside Business District. These proceeds are rebated in full (out of Admin Services) to Kendall Crossing LLC, pursuant to their development agreement with the City. R16) State Income Tax 01-000-41-00-4100 a. Income tax is expected to finish FY 21 around $2.1M, which is a 13% increase over FY 20 amounts. The IML per capita projection for FY 22 is $110On top of those base level estimates described above, the Governor’s budget address for the state fiscal year beginning July 1 proposes to sweep an additional 10% of LGDF but also has the closure of a number of corporate loopholes on income taxes, which the Governor’s office and IML are estimating will cause a net increase in LGDF. In early conversations with lobbyists and legislatures, municipalities are making it clear that any reduction in LGDF is unacceptable. At this point, we are endorsing the IML estimate of $110 per capita for FY 22, and as things change, we will react accordingly. There are several large purchases and projects that could be deferred to counteract an LGDF cut, and we are able to do so without jeopardizing the City’s financial picture. Further complicating this estimate, the 2020 decennial census should be complete by the end of calendar year 2021 and we expect to receive updated population estimates by late 2021 or early 2022; thus, we are estimating a bump in revenues in FY 22 and a 2% annual growth rate thereafter. 22 R17) Local Use Tax 01-000-41-00-4105 a. Use tax is currently on pace to increase 20% between FY 20 and FY 21. Much of this is driven by the additional proceeds generated from on-line sales (because of the Supreme Court decision in the Wayfair v. South Dakota case). We do anticipate some of this increase will be rolled back after January 1, 2021 when some online sales taxes collected as use tax will be reclassified by the state as municipal sales taxes. The IML is projecting $44 per capita for FY 22 and this amount does not consider any decrease from the online sales tax switch on January 1, 2021. Since this tax is currently and will be based on our population, we also assume a bump in revenues in FY 22 from the decennial census and a 2% growth thereafter. R18) Cannabis Excise Tax 01-000-41-00-4106 a. This line-item represents an 8% share of the State’s cannabis taxes, which must be used to fund crime prevention programs, training, and drug interdiction efforts. The IML estimate for this revenue is $0.93 per capita, as of February 2021. R19) Federal Grants 01-000-41-00-4160 a. The large bump in FY 21 represents the City’s receipt of CURE funds via the CARES act to assist with pandemic response. This money was sent to the City to offset costs of police salaries. If the currently proposed $1,900,000,000,000 COVID relief package is approved by the federal legislature, the City will be in line to receive more funding in FY 22. For conservative budgeting purposes, we have not planned for any additional federal assistance, but we do expect to receive word on funds by mid-March. R20) Building Permits 01-000-42-00-4210 a. Revenue figures within this line-item are budgeted at $450,000 which will help offset personnel and contractual costs associated with conducting inspection activities. If during the year, all those costs are met, any excess building permit revenue would be transferred into the City-Wide Capital Fund for the use of one-time capital expenses. This prevents us from using one-time revenues for operating costs in the future. R21) Garbage Surcharge 01-000-44-00-4400 a. This line-item represents all revenue the City receives from residents for garbage services. Increases in this line-item reflect contractual rate changes only, and there is no material net impact within the budget as the cost of service is generally matched by revenues. The City’s current garbage contract runs through FY 22. R22) Administrative Chargeback 01-000-44-00-4415 a. This revenue represents that the General Fund will be reimbursed from the Water, Sewer, and TIF Funds for a portion of personnel costs. This is according to the time that employees whose salaries come out of the General Fund spend on water, sewer, and TIF related issues. 23 R23) Investment Earnings 01-000-45-00-4500 This line item consists of interest income earned from FDIC insured certificates of deposit (i.e. CD’s), in addition to having cash on account with the First National, Illinois Funds, Illinois Trust and Associated Bank. Since the beginning of the pandemic, interest rates have cratered, resulting in an 80% underperformance in this line-item. R24) Reimbursement – Engineering Expenses 01-000-46-00-4604 a. Revenue figures within this line-item will offset the line item for engineering expenses in order to net out the engineering services to equal the $240,000 contract amount. R25) Miscellaneous Income 01-000-48-00-4850 a. This revenue line-item primarily represents green power civic grants from the City’s residential electric aggregation program, and rebate money earned from simply using City issued credit cards to make purchases. E1) Salaries – All Departments Multiple #’s a. We are proposing a 3% COLA or bargaining agreement approved increases and appropriate step increases for all non-union and union employees. We have budgeted for reasonable, but undetermined, salary increases in FY 23 through FY 26. E2) Health Insurance – All Departments Multiple #’s a. For FY 22, we are pleased to announce that health insurance rates will decrease by 6%, respectively, pursuant to renewal information we recently received from the City’s broker, Alliant/Mesirow. Actual year-end figures may fluctuate based on employees changing health plans and/or actual amounts incurred on the HRA plan. For FY 23 thru FY 26, we are assuming an annual 8% increase in health insurance and a 5% increase in dental costs. E3) IMRF – All Departments Multiple #’s a. The City’s employer rate has nominally decreased by 0.5% in 2021, from 11.17% to 11.11%, due primarily to positive stock market returns in 2019. While the IMRF fund is very well funded compared to other State-wide pension systems, we are budgeting conservative increases in the employer contribution rates each year for FY 22 through FY 26. The preliminary 2022 rate will be available this April and staff will revise projections accordingly in the subsequent budget year. E4) Tuition Reimbursement – All Departments Multiple #’s a. Per the City’s tuition reimbursement policy, any approved degree programs are shown in the appropriate departmental budget. Currently, Deputy Chief Pfizenmaier (Police Department) is enrolled in bachelor’s degree programs at University of Arizona (online) and Aurora University. Sergeant Stroup and Officer Goldsmith (Police Department) are both pursuing master’s degrees at Aurora University. 24 E5) Training and Travel – All Departments Multiple #’s a. Travel and conferences are budgeted assuming all conferences occur as they would pre- COVID. We have seen some movement in national and state conferences to either push back the start dates of conferences or to pivot towards remote conferences. This could result in lower than expected year-end expenditures, but we would prefer to keep the amounts at normal levels on the off chance that conference opportunities resume. E6) Commodity Assumptions – All Departments Multiple #’s E7) Graduated increases in gasoline, electricity, natural gas, and simple contractual services are not based on any estimate of the details of the line-item, except where specifically noted in this budget section. From a conservative budgeting principle, we are purposefully trying to overestimate costs to hedge on unanticipated price increases on those items that are subject to market fluctuations. Professional Services – All Departments Multiple #’s a. Professional services expenditures vary in each department and can be for a variety of services. For each department, we’ve included a brief sampling of the expenses coded out of this line-item. Full expense reports for this or any line-item can be obtained from the Finance Department at any time. b. Administration – Expenses for the minute taker, safe deposit box and background checks. c. Finance – GFOA CAFR award fee, utility billing processing and credit card fees, bank fees, police pension and OPEB actuarial fees, and the annual accounting software maintenance agreement. d. Police – Expenses for onsite shredding, CAPERS annual fee, LEADS on-line, Live Scan, Pace scheduler and WatchGuard. To replace Lexipol department officials will be implementing Power DMS, a policy and procedure management system. The cost for this program is significantly less than Lexipol. e. Community Development – Access to iWorQ (code enforcement and permit management software), consultant work related to the subdivision control ordinance (UDO), annual fees for ESRI GIS and Adobe Professional, and expenses for the minute taker. f. Street Operations – copier charges, parkway tree trimming, annual cloud storage fees for solar speed signs and CDL license renewal. g. Water Operations –Utility billing processing and credit card fees, emergency leak detection, and BSI backflow monitoring. h. Sewer Operations – Sewer cleaning, alarm monitoring, utility billing processing and credit card fees, and manhole repair. i. Parks – background checks and copy charges. j. Recreation – Referees and umpires, recreation class instructors, graphic design, web track maintenance agreement, pest control, background checks, and park board minute taker fees. k. Library – Plumbing Inspection, Sound Maintenance, background checks, copy charges, pest control, copier charges, IT services and minute taker fees. E8) Salaries – Mayor 01-110-50-00-5001 E9) Salaries – Liquor Commissioner 01-110-50-00-5002 E10) Salaries – Alderman 01-110-50-00-5005 a. These line-items reflect the City Council’s approval of elected official’s salary changes for May 2023. 25 E11) Auditing Services (Finance) 01-120-54-00-5414 a. The City went out to RFP in 2017 and awarded a five-year contract to Lauterbach and Amen which will expire in FY 22. b. E12) Salaries – Police Officers 01-210-50-00-5008 E13) Salaries – Police Chief and Deputies 01-210-50-00-5011 E14) Salaries – Sergeants 01-210-50-00-5012 a. Last year’s staffing plan for the Police Department carries forward to this budget proposal. The City currently has 32 sworn officers budgeted in FY 22, which is the same amount of sworn officers that the City had in FY 21. The staff recommendation is to hire a new commander position in FY 22, but delay backfilling that position with a police officer until FY 23 – when the City will move up to the previously authorized level of 33 sworn officers. The commander position will be between a Sergeant and a Deputy Chief on the pay scale. We have included a regional staffing analysis for your use: Municipality Population* Total Full- Time Officers Officers per 1,000 Batavia 26,425 40 1.51 Carpentersville 38,380 59 1.46 East Dundee 3,239 13 3.70 Elburn 5,782 9 1.55 Elgin 112,767 185 1.64 Geneva 21,941 34 1.55 North Aurora 17,542 30 1.71 Sleepy Hollow 3,333 7 2.10 St. Charles 32,780 58 1.77 Sugar Grove 9,830 11 1.12 West Chicago 27,219 40 1.47 West Dundee 7,365 18 2.44 Average 25,550 42 1.64 Midwest (10,000-24,999)** 6,761,176 11,494 1.70 National (10,000-25,000)** 25,660,537 58,891 2.30 Yorkville (FY 20) 19,022 32 1.68 *Based off 2016 U.S. Census population estimate ** Only agencies that participate in FBI Uniform Crime Reporting E15) Police Commission 01-210-54-00-5411 a. Sergeant testing will occur in FY 24. Patrol officer testing will occur in FY 23 and 25. 26 E16) Vehicle and Equipment Chargeback 01-210-54-00-5422 a. This line-item represents the gap between police impact fees and the amount of expenditures related to police-car purchases. E17) Salaries and Wages (Community Development) 01-220-50-00-5010 a. In order to make the Prairie Pointe building front desk a one-stop shop, we propose to bring in a new front desk employee, focusing on Community Development and Public Works issues. Historically, the Public Works Department had their own front desk employee at Tower Lane until 2010. This split employee would be responsible for and trained in all desk duties but would be primarily supervised by Director Noble and Director Dhuse. This employee’s salary would be offset by permit revenues on the Community Development side and would allow the current Building Permit Clerk to focus on the behind the scenes department logistics with inspections and permits. E18) Inspections 01-220-54-00-5459 a. Permits and permit revenues went unexpectedly higher in FY 21 during the pandemic, but inspection costs remained reasonable. This was primarily a result of the City being able to close the front desk of the Community Development Department to walk-in customers and to move towards a more structured, appointment-based consultation and limited-scope virtual inspection process. Additionally, the salaried community development department employees worked longer hours than expected to keep outsourced inspection costs low. We have budgeted for a return to historical norms in FY 22. These costs will continue to be monitored throughout the construction season for opportunities to move these services in- house. E19) Professional Services (Community Development) 01-220-54-00-5462 a. The FY 22 column for this line-item contains the remainder of the UDO project, which was authorized by City Council in February 2019 and delayed during 2020. E20) Salaries – Streets 01-410-50-00-5010 a. Three new positions have been budgeted in the Streets department for FY 22, with prorated start dates between June and September 2021. Two positions are Maintenance Workers, to assist with snow plowing, leaf pickup, sidewalk repair, and a host of other daily operations. The third position is a front desk employee that will be split with the Community Development Department, Water and Sewer Operations. E21) Vehicle & Equipment Chargeback 01-410-54-00-5422 a. This line-item represents the gap between public works impact fees and the amount of expenditures related to public works vehicle purchases. E22) Mosquito Control 01-410-54-00-5455 a. The line-item expense for mosquito control represents treatment of storm sewer inlets only. 27 E23) Garbage Services – Senior Subsidies 01-540-54-00-5441 a. This line item represents the total amount of the current senior garbage subsidy. The subsidy is 20% for all seniors and 50% for all seniors on the Circuit Breaker program. Currently, we have 741 senior accounts and 13 circuit breaker senior programs. E24) Purchasing Services 01-640-54-00-5418 a. This line-item represents the Purchasing Manager shared with the Village of Oswego. The original term of the intergovernmental agreement expires on December 31, 2021, with notice to terminate due by June 30th. We recommend continuing this position through FY 26. E25) IDOR Administration Fee 01-640-54-00-5423 a. This line-item represents the amount of the City’s sales locally imposed sales taxes that are being swept by the State of Illinois. E26) GC Housing Rental Assistance Program 01-640-54-00-5427 a. This line-item represents the City’s cost to run the housing assistance program for the GC Housing development, as approved in Ordinance 2016-21. The estimated maximum annual liability for this program is $12,000, and the actual numbers can fluctuate by a few thousand dollars per year, depending on the recipients’ income levels. We have conservatively estimated 10% to 15% increases each year after FY 22. This program is set to expire in FY 26. E27) Utility Tax Rebate 01-640-54-00-5428 a. This line-item represents the electric and natural gas utility taxes rebated to Wrigley as part of the Skittles factory expansion. The project was given a permanent certificate of occupancy in early 2017 and the first rebate occurred in FY 18 and the last rebate will occur in FY 22. The maximum liability for this line-item is $14,375, but we have historically been under this amount and the line-item reflects historical figures. E28) Facility Management Services 01-640-54-00-5432 a. This line-item represents the Facility Services Manager shared with the Village of Oswego. Concurrently with the creation of the Building and Grounds Fund 24, we propose to shift the costs of this position into that fund. The intergovernmental agreement for this position does not expire until December 2022, and we propose to keep this position in place through FY 26. E29) Amusement Tax Rebate 01-640-54-00-5439 a. As part of the Countryside redevelopment project incentives, the City is refunding a portion of the amusement tax to the Movie Theater developer. This amount should equal the amount of amusement tax generated by the Movie Theater up to $200,000. We expect that this incentive will be satisfied by the end of FY 23. All further proceeds will be rebated at 50%. 28 E30) KenCom 01-640-54-00-5449 a. This line-item represents the City’s contributions to KenCom, based on the intergovernmental agreement for annual funding, the intergovernmental agreement for New World software usage, the City’s purchase of a T1 line through Comcast for a direct connection into Kendall County, and the KenCom budget. This line-item is estimated by staff in February of each year for the upcoming FY budget, but the actual dollar amounts are not finalized until the end of each calendar year. E31) Information Technology Services 01-640-54-00-5450 a. This line-item covers our base level IT contract, some annual special projects, all Microsoft Office licensing, and various other licenses for network components. This line-item also includes the purchase and implementation of a full ERP in FY 22 and FY 23. The General Fund and this line-item are expected to absorb about 70% of the cost of the ERP, and the remaining costs have been apportioned out to the other funds. E32) Professional Services 01-640-54-00-5462 a. This line-item covers half of the Yorkville cost of the state lobbyist (shared with Montgomery and Oswego) and half of the Yorkville cost of the federal lobbyist (shared with Kendall County, Oswego, and Montgomery). The remaining amount of Yorkville’s contribution for these contracts are covered in the water fund. E33) Engineering Services 01-640-54-00-5465 a. This is the gross cost of all EEI expenses which are not related to capital projects. It includes $240,000 of contract-related expenses, and $60,000 worth of non-contract related expenses (subdivision-infrastructure inspections and/or reimbursable development work. E34) Economic Development 01-640-54-00-5486 a. The City’s contract for economic development consulting with Lynn Dubajic of DLK, LLC expires in December 2021. We propose to extend it for another three years. This contract is set at $145 per hour at 15 hours per week plus quarterly travel charges and hourly overages, which makes up most of this line item of $160,000. E35) Sales Tax Rebate 01-640-54-00-5492 a. This line item represents the 50% share of rebated sales tax to developers, pursuant to past economic incentive agreements entered with the City. Sales tax rebate growth is pegged to overall sales tax growth, as mentioned above. E36) Business District Rebate 01-640-54-00-5493 a. Currently, this expenditure line-item corresponds with the revenue line-items of the same amount, as this tax is rebated 100% to the developers of the Kendall Marketplace, Kendall Crossing and the downtown business district. E37) Admissions Tax Rebate 01-640-54-00-5494 a. Currently, this expenditure line-item corresponds with a revenue line-item of the same amount, as this tax is rebated 100% to Raging Waves. This rebate is set to expire in FY 27. 29 E38) Contingency 01-640-70-00-7799 a. This line-item represents the Mayor’s request to identify funding for various unplanned expenditures throughout the year. At time of budget, no specific projects or purchases are planned for this line-item. E39) Transfer to Debt Service 01-640-99-00-9942 a. This line-item represents the amount the general fund covers of the 2014B bond, which initially financed a streets rehab program from the mid-2000s and will be retired in FY 23. The property taxes on the 2014B bond were completely abated in the 2017 tax levy cycle (FY 19 budget). E47) Transfer to Sewer 01-640-99-00-9952 a. This line-item represents the City’s transfer of non-home rule sales tax dollars being transferred into the sewer fund to pay for a portion of the yearly debt service on the 2011 refinancing bond. As authorized in the FY 19 budget, the Sewer Fund transfer is reduced in FY 19 thru FY 22 to cover some General Fund operating and capital expenditures and to offset the General Fund deficit. E48) Transfer to Parks and Recreation 01-640-99-00-9979 a. This line-item represents the City’s operational transfer to fund Parks and Recreation expenses. The decrease in FY 21 and increase in FY 22 is due to the City’s liquidation of the Parks and Recreation fund balance, as authorized in the FY 21 budget. E49) Transfer to Library Operations 01-640-99-00-9982 a. This line-item transfer covers liability and unemployment insurance for the Library. 30 The small picture – all other funds Fox Hill SSA (11) R1) Property Taxes 11-000-40-00-4000 a. The FY 21 revenue figure of $19,000 reflects a ~$86 per home per year tax amount, which was the tax levy ordinance approved by City Council in December 2020. The 2020 levy materials also forecasted the property taxes for FY 23 through FY 25, with $10 to $15 increases per year. Of note, the long-term debt on past projects and the negative fund equity will be cleared in FY 25. E1) Professional Services 11-111-54-00-5462 a. The City ended use of a HOA management company in FY 21. E2) Outside Repair and Maintenance 11-111-54-00-5417 a. The FY 22 amount reflects our best estimate for the annual maintenance contract for mowing and landscaping, and the re-installation of the subdivision entrance sign. That project is being offset by funds given to the City by IDOT for the Route 34 project in FY 17. The FY 22 column contains money for crack sealing and sealcoating the trails in the subdivision. We propose to do this project through a modest deficit spend in FY 22, with repayment coming from property taxes expected in FY 23-25. Sunflower SSA (12) R1) Property Taxes 12-000-40-00-4000 a. The FY 22 revenue figures reflect the ~$180 levy per home that was discussed by the City Council during the levy approved in December 2020. The FY 23 levy is expected to be around the ~$180 mark, potentially increasing to $190 per home in each of FY 24 and FY 25 Of note, the long-term debt on past projects and the negative fund equity is not projected to be cleared until FY 25. E1) Pond Maintenance 12-112-54-00-5416 a. In FY 21 and beyond, the City is budgeting for annual algae treatments and basin monitoring. E2) Professional Services 12-112-54-00-5462 a. The City ended use of a HOA management company in FY 21. E3) Outside Repair and Maintenance 12-112-54-00-5495 a. This line-item reflects our best estimate for the annual maintenance contract for mowing, tree trimming, and landscaping the subdivision entrances. 31 Motor Fuel Tax Fund (15) R1) Motor Fuel Tax 15-000-41-00-4112 a. The FY 21 revenue figures reflect the City’s share of the state’s motor fuel tax at $22,90 per capita (IML estimate) and our expected population count of 20,000 plus to be certified at the end of 2021. In subsequent years, the amount of the tax will increase by an inflationary factor each year. R2) MFT High Growth 15-000-41-00-4113 a. The MFT High Growth line item represented a supplemental MFT appropriation that was created soon after the State’s 2009 capital bill. With the passage of the 2019 capital plan, the state has said it will decrease high growth funding by 75%, although this has yet to happen in practice. However, staff remains conservative when budgeting for this line item, with the assumption that this revenue stream will be cut in the future. R3) Transportation Renewal Tax 15-000-41-00-4114 a. When the state increased motor fuel taxes as part of the 2019 capital plan, they chose to break out a portion of the increase and distribute it to several transit agencies and transportation purposes. The remainder of the tax was pegged to inflation and distributed to municipalities on a per capita basis. The FY 22 figures represent a $16.45 per capita distribution and an increased population count from the census in the latter half of 2021. R4) Rebuild Illinois 15-000-41-00-4115 a. The state issued new capital bonds in 2020to fund a number of projects including but not limited to bondable projects in municipalities. Yorkville’s allocation was more than $1.2m, to be distributed in three installments in FY 21, 22, and 23. In February 2021, the City Council reviewed the use of these funds in the Fox Hill subdivisions and adopted an MFT resolution accordingly. Construction is expected to occur in Summer 2021. The remaining distributions of these revenues will be deposited in FY 22 and 23 to offset the expenditures occurring in calendar year 2021. E1) Salt 15-155-56-00-5618 a. Despite a relatively eventful winter in 2020/2021, salt prices on a per ton basis were relatively low, leading to a budget savings in FY 21. Salt prices for FY 22 are expected to be slightly higher than FY 21, but still below historical norms. E2) Baseline Road Bridge Repairs 15-155-60-00-6004 a. Original estimates on the bridge repair in FY 16 came in much higher than expected, so staff recommended closure of the bridge instead. This item was pushed along through the remainder of FY 16, FY 17, FY 18, and FY 19 because ongoing bridge inspections have not justified total closure of the bridge. Per the Bridge Inspection Report completed in 2020, the superstructure (surface) is in poor condition, while the substructure is in good condition. We recommend leaving the bridge as-is until the State expands Route 47 in the area, which is funded for full construction in the state’s most recent multi-year plan and could occur in the next 2-10 years. 32 E3) Fox Hill Improvements 15-155-60-00-6005 a. This line-item represents the one-time expenditures for road resurfacing in Fox Hill, to be funded by the Rebuild Illinois revenues. E4) Road to Better Roads 15-155-60-00-6004 a. The FY 22 column reflects the roads chosen by the City Council in late 2020 and bid out in February 2021. City-Wide Capital Fund (23) R1) Federal Grants – STP Bristol Ridge 23-000-41-00-4163 a. The City applied for a surface transportation project (STP) grant for Bristol Ridge Road in late 2020, based on the project being put on a 1-5-year waitlist. If the grant application is moved up the waitlist, these revenues will be received, and the project will move forward as budgeted. We do not anticipate moving forward with resurfacing without this grant. In order to qualify for this grant, the City is set to undertake a ~$70,000 design engineering contract, shown below in the expenditure section. R2) Road Contribution Fee 23-000-42-00-4222 a. The road contribution fee is an impact fee collected at time of building permit for developments that were generally constructed after 2006. These funds must be spent on the regional roadway system, and in some subdivisions, there are specific earmarks for use of these funds. R3) Road Infrastructure Fee 23-000-44-00-4440 a. The FY 22 column reflects the $8 per month per household fee collected as part of the utility bill. This fee amount has been unchanged since implementation in FY 14. R4) Mill Road improvements 23-000-46-00-4612 a. The FY 22 column with $2.32m reflects an assumed completion of the Grande Reserve annexation agreement and construction within the 2021 season. The annexation agreement amendment has taken the form of a general incentive agreement and will be in front of the City Council in Spring 2021. R5) Reimb – Bristol Bay annex 23-000-46-00-4618 a. The $171,000 in FY 26 represents the City’s expected IDOT contribution towards the pavement gap between the IDOT construction boundaries for the Route 47 north expansion project and the current pavement boundaries of Bristol Bay Drive and Bertram Drive. The actual project is estimated at $250,000, gross. 33 R6) Reimb – Kennedy Road (Freedom Place) 23-000-46-00-4640 a. The upcoming Grande Reserve incentive agreement contemplates road contribution fees of $2,000 per unit being paid at time of building permit being set aside for the completion of a few roadway projects adjacent to the subdivision, with the section of Kennedy Road adjacent to Freedom Place being one section. Based on the growth expectations of the Grande Reserve subdivision, as confirmed by the developer’s representative, we think enough homes will have been built (and contribution fees collected) by FY 24 to do complete the roadway at that time. These contribution fees are proposed to be escrowed until enough are collected to complete the roadway. E1) All City-wide Buildings and Ground Expenditure Line-items a. As mentioned in the big picture narrative above, we recommend breaking out these line- items into their own fund due to their expected expenditure amounts associated with the Prairie Pointe building renovation. E2) Engineering Services 23-230-54-00-5465 a. The FY 22 column represents the design and construction engineering for the Fox Hill Rebuild Illinois project. The FY 23 column contains funding for an update to the City’s pavement management system. This LIDAR-based road survey and scoring system update will be conducted in Summer 2022 and was last conducted in Summer 2018. E3) Fox Hill Improvements 23-230-60-00-6005 a. The streetlights in Fox Hill have been deteriorating and staff has replaced the light poles on an as needed basis. The FY 22 and FY 23 columns represent the City doing most of the installation work in house and some of the repairs through a vendor. E4) Mill Road Improvements 23-230-60-00-6012 a. This line-item represents the Grande Reserve developer funded Mill Road improvements, tentatively set for 2021. E5) Road to Better Roads 23-230-60-00-6025 a. This line-item includes the non-MFT portion of the Road to Better Roads program. The FY 22 column includes a “normal program” of $300,000 plus a $550,000 supplemental program which assumes the FY 21 budget amendment is approved. E6) Bristol Ridge Road 23-230-60-00-6032 a. The FY 22 column represents the design engineering contract for Bristol Ridge Road, per the revenue narrative above. The FY 23 column represents completion of the project with grant funds (not guaranteed). 34 E7) Sidewalk Replacement Program 23-230-60-00-6041 a. This line item contains a City-wide sidewalk replacement program, per City Council goal and mayoral initiative. Sidewalks can be chosen on a worst-first basis, as there is no value advantage to a replacing a sidewalk at certain times in its lifespan. staff recommendation is to replace Beecher Center sidewalks, due to condition. Other areas have not yet been chosen. The $225,000 FY 22 represents a “normal program” of $125,000 plus a $100,000 supplemental allocation from the FY 21 budget amendment proposal. E8) Route 71 (Rt 47- Rt 126) Project 23-230-60-00-6058 a. This line-item represents a portion of the City’s local share of costs for the Route 71 expansion project. This project began in FY 19, and we expect the invoices to be paid by the City through FY 22. E9) US 34 (IL 47 / Orchard Rd) Project 23-230-60-00-6059 a. This line-item represents a portion of the City’s local share of costs for the Route 34 eastern expansion project. This project began in FY 18 and we expect the invoices to be paid by the City through FY 22. The funds budgeted are based on the IDOT approved bids but do not consider any possible change orders. E10) Kennedy Road (Freedom Place) 23-230-60-00-6087 E11) Kennedy Road (North) 23-230-60-00-6088 a. Both projects are set to occur within the five-year budget, based on the growth patterns of the Grande Reserve subdivision and the City’s collection of the $2,000 per unit road contribution fee. As stated above, the City plans to escrow all road contribution fees collected within the Grande Reserve subdivision for use on the Kennedy Road near Freedom Place and north of the BNSF railroad tracks. The Freedom Place project will commence when enough funds are escrowed to complete the work (estimated FY 24) and the north section of Kennedy Road (near the regional park and the Mill Road intersection) are currently moving forward with the hope that the cost savings from the Mill Road project and the developer’s imminent Mill Road upfront payments will be sufficient to fund the work. E12) Kennedy Rd Bike Trail 23-230-60-00-6094 a. This line item contains the final gross expenses from the construction of the trail. Pursuant to the commitment made by the Push for the Path group in 2012, the City’s estimated local share in the amount of $217,000 was covered entirely through private donations and grant funding. E13) Principal Payment (2014A Bond) 23-230-81-00-8000 E14) Interest Payment (2014A Bond) 23-230-81-00-8050 a. This line-item contains the debt service for a 20-year bond associated with the Game Farm Road project. E15) Transfer to Building and Grounds 23-230-9900-9951 a. The $350,000 in FY 22 represents the amount set aside as savings for the Prairie Pointe building project, as referenced in the FY 21 budget amendment proposal. 35 Building and Grounds Fund (24) R1) Development Fees – Municipal Bldg 24-000-42-00-4218 R2) Investment Earnings 24-000-45-00-4500 R3) Donations 24-000-48-00-4845 a. These line-items were previously located in the City-wide capital fund (23) and have been moved to fund 24 to better manage upcoming, significant building expenditures. R4) Bond Proceeds 24-000-49-00-4900 a. This line-item represents a bond sale in FY 22 of $8.625m, which is the maximum authorized by City Council as part of the bond ordinances passed in late 2020. Staff makes no recommendation as part of this budget memo on the exact amount of the bond at this time but is using the maximum bond amount to illustrate the ability to pay for the bond. In addition, a projected bond sale of $15m is included in this line item in FY 24 related to the construction of a new Public Works facility. R5) Transfer from General 24-000-49-00-4901 a. This line-item contains future general fund transfers to cover the debt service payments on the 2021 bond and the 2023 bond. R6) Transfer from City-Wide Capital 24-000-49-00-4924 a. The $350,000 in FY 22 represents the amount set aside as savings for the Prairie Pointe building project, as referenced in the FY 21 budget amendment proposal. R7) Transfer from Water 24-000-49-00-4951 a. This line-item contains future water fund transfers to cover the debt service payments on the 2023 bond (PW facility). R8) Transfer from Sewer 24-000-49-00-4952 a. This line item contains future sewer fund transfers to cover the debt service payments on the 2023 bond (PW Facility). E1) Salaries and Wages 24-216-50-00-5010 a. As referenced in the big picture narratives above, we propose to hire a building and grounds maintenance worker II. This position will be tasked with completing repairs and maintenance on the City’s building and will be tasked with assisting with the Prairie Pointe building project and ongoing operations. This employee will be equipped to maintain HVAC systems, do touchup and regular painting, electrical repairs, replacing lightbulbs, plumbing repairs, carpentry repairs, and other annual maintenance tasks. E2) Property and Building Maintenance Services 24-216-54-00-5446 a. This line-item was previously located in the City-wide capital fund (23) and has been moved to fund 24 to better manage ongoing building maintenance operations. The FY 22 column contains $75,000 for PW building study and design costs, with the remainder going to normal building maintenance projects as determined by the City’s Facilities Manager. 36 E3) Hanging Baskets 24-216-56-00-5626 E4) Property & Bldg. Main Supplies 24-216-56-00-5656 a. These line-items were previously located in the City-wide capital fund (23) and have been moved to fund 24 to better manage ongoing building maintenance operations. E5) City Hall Improvements 24-216-60-00-6030 a. This line-item represents the maximum building project currently afforded by the planned 2021 bond, after the City is reimbursed for $1.995,000 of land acquisition and related costs from bond proceed $350,000 in savings from the FY 21 budget amendment proposal. Staff makes no recommendation as part of this budget memo on the final cost of the renovation project E6) Public Works Facility 24-216-60-60xx a. The $15m listed in FY 23 assumes successful completion of the PW space needs study in 2021, design and construction in 2022-2023 and debt service payments in 2024. The staff chose this dollar amount based on the 2005 space needs study and a similar facility being currently planned in Montgomery. Given that a Public Works facility cost should be partially borne by the water and sewer funds, and the City has a significant amount of debt service retiring in the near term, we chose to show the impact of the building construction in the Building and Grounds fund, general fund, water fund, and sewer funds. In other related line-items, the ~$1m annual debt service is paid for with 33% streets dept funds, 23% sewer funds, and 43% water funds. That distribution among funds is up for discussion in the future and is currently based on the relative personnel totals between the three departments. E7) Principal Payment (2021 Bond) 24-216-82-00-8000 E8) Interest Payment (2021 Bond) 24-216-82-00-8050 a. These line-items represent the debt service on a bond sale in FY 22 of $8.625m, which is the maximum authorized by City Council as part of the bond ordinances passed in late 2020. The staff makes no recommendation as part of this budget memo on the exact amount of the bond at this time but is using the maximum bond amount to illustrate the ability to pay for the bond. E9) Principal Payment (2023 Bond) 24-216-86-00-8000 E10) Interest Payment (2023 Bond) 24-216-86-00-8050 a. These line-items represent the debt service on a bond sale in FY 24 of $15m, which is the first conceptual estimate of the Public Works facility by staff. The staff makes no recommendation as part of this budget memo on the exact timing or budget of the project, nor of the bond at this time. E11) Transfer to General 24-216-99-00-9901 a. The general fund transferred around $500,000 to the now-defunct Municipal Building Fund in FY 14 to close out a long running negative fund equity position. Since that time, any municipal building impact fees paid by homebuilders has been transferred back to the General Fund to payback that closeout. 37 E12) Transfer to City-Wide Capital 24-216-99-00-9923 a. This line-item represents the reimbursement of land acquisition proceeds for the Prairie Pointe property to the City-Wide capital fund from bond proceeds in the anticipated 2021 bond. Vehicle and Equipment (25) R1) Police Chargeback 25-000-44-00-4420 R2) Public Works Chargeback 25-000-44-00-4421 R3) Parks & Recreation Chargeback 25-000-44-00-4427 a. As discussed in the general fund line-item narrative, these line-items represent transfers from the general fund (police & public works) and parks and recreation fund to cover the gap between vehicle purchases and available funds in the respective departments. R4) Miscellaneous Reimb – Park Capital 25-000-46-00-4692 a. This line-item contains two separate developer reimbursements for parks projects itemized below: ~$50,000 from leftover Raintree Village subdivision improvement proceeds and $50,000 from the Grande Reserve developer for construction of a park at the north end of Grande Reserve. E1) Equipment (Police) 25-205-60-00-6060 a. This line-item contains $50,000 annually for savings or purchase of body cameras for police officers. Per the recent criminal justice reform Illinois legislation, body cameras will be required for police officers by 2025. Rather than seek to implement this immediately, staff will be recommending a wait-and-see approach both to state administrative rules for body cam implementation, but also for emerging technologies and declining costs. E2) Vehicles (Police) 25-205-60-00-6070 a. This line-item currently covers a “normal program” of two police SUVs planned for replacement in FY 22, 24, and 25, and three police SUVs in FY 23 and FY 26. Additionally, the FY 22 column and $260,000 allocation represent an additional two SUVs in FY 22 as part of the FY 21 budget amendment proposal. The assumption illustrated is that the FY 21 budget amendment is approved by City Council, that the funds do not get used in FY 21 and will be rolled over into FY 22. E3) Computer Equipment and Software (General Govt) 25-212-56-00-5635 a. This line-item is new and contains all the laptop-desktop replacements for the entire City. Like the vehicle chargebacks, each department pays for their computer replacements via a chargeback in each fund. The City is on a 2/3/4-year replacement cycle for computers. 38 E4) Vehicles (Public Works) 25-215-60-00-6070 a. This line-item includes a “normal program” of $200,000 in FY 22, plus $480,000 in funds from the FY 21 budget amendment proposal. The assumption illustrated is that the FY 21 budget amendment is approved by City Council, that the funds do not get used in FY 21 and will be rolled over into FY 22. Exact models are being analyzed by Director Dhuse and will be presented at a later meeting, depending on the success of the FY 21 budget amendment proposed above. E5) Principal Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8000 E6) Interest Payment (PW 185 Wolf Street bldg.) 25-215-92-00-8050 a. These line-items cover the annual purchase installment payments to the property seller for the Public Works south building. The final payment will not occur until November 2028. E7) Park Improvements 25-225-60-00-6010 a. This line-item represents park improvements to the Grande Reserve parks and a potential park-site in Countryside subdivision. The Grande Reserve park is being funded by the developer, and the Countryside subdivision park is proposed to be funded through leftover subdivision improvement proceeds from the Raintree Village subdivision. E8) Vehicles (Parks Capital) 25-225-60-00-6070 a. The FY 22 column contains a “normal program” of $63,000 in FY 22 for two pickup replacements plus $250,000 in funds from the FY 21 budget amendment proposal. The FY 23+ columns are yet-to-be determined. Debt Service Fund (42) R1) Property Taxes - 2014B Bond 42-000-40-00-4000 a. The City fully abated the property taxes on this bond in December 2016 for the FY 18 budget, and FY 22 represents the fifth straight year the City has fully abated the property taxes. This debt will be fully retired in FY 23. Water Fund (51) R1) Water Sales 51-000-44-00-4424 a. Water sales are higher than budgeted amounts for FY 21, after falling short in FY 20. We propose no increase in water rates in FY 22 but have a 5% water revenue annual growth figure which can come from usage, City growth, and/or inflationary rate increases in future budget years. R2) Water Infrastructure Fees 51-000-44-00-4440 a. No change is proposed for the Water Infrastructure Fee for FY 22. It is currently set at $8.25 per month through the end of FY 21 and will need to be reauthorized for FY 22. 39 R3) Water Connection Fees 51-000-44-00-4450 a. For FY 22, we expect 100 new housing starts, which should net approximately $2,300 in revenue per home. Each subdivision has its own water connection fee amount, depending on when the subdivision was annexed. R4) Rental Income 51-000-48-00-4820 a. This line-item contains rental and lease fees from various cellular and internet antennas on City water towers. E1) Building and Grounds Chargeback 51-510-54-00-5453 a. This line-item contains a small portion of personnel costs for Buildings and Grounds employees as outlined within the chargeback exhibit, E2) Professional Service 51-510-54-00-5462 a. This line-item contains costs for normal, annual professional services (~$55,000), a portion of the cost of the ERP system a leak detection study, and the costs associated with the City’s federal and state level lobbyists. E3) Engineering Services 51-510-54-00-5465 a. This line-item contains the risk and resiliency assessment in FY 21 (previously authorized by City Council) and approximately $70,000 in FY 22 for contributions to an Oswego- authorized water study which will be useful to both Yorkville and Montgomery. This Oswego study and contributions will be reviewed by the Public Works Committee at the March meeting. E4) Outside Repair and Maintenance 51-510-54-00-5495 a. The increase between FY 20 and FY 21 is due to a new program for annual exterior inspections of the City’s water towers and annual maintenance of pressure reducing valves (PRV). E5) Land Acquisition 51-510-60-00-6011 a. This line-item represents the potential acquisition of land for a Fox River water plant, either Yorkville-alone or regionally. b. E6) Water Tower Painting 51-510-60-00-6015 a. This line-item contains repainting the south-central water tower in FY 25 and repainting the north-central water tower in FY 23. E7) Well Rehabilitations 51-510-60-00-6022 a. The City is planning to rehab two wells in this budget proposal; Well 7 in FY 22 and Well 4 in FY 23. Well 4 will be contingent upon successful completion of the Beaver St booster station generator improvements described below. 40 E8) Road to Better Roads Program 51-510-60-00-6025 a. The line item expenditure represents the dollar amount we can fund for water infrastructure as part of the program through FY 26. E9) Equipment 51-510-60-00-6060 a. The large expense planned for FY 22 is the improvements to the Beaver Street pump station, which is a substitute project for the City’s Well #7 standby generator. E10) Route 71 Watermain Relocation 51-510-60-00-6066 a. This line-item contains the water-related local project costs for the Route 71 expansion project. E11) Vehicles (Water Dept) 51-510-60-00-6070 a. The amount in FY 23 represent two replacement one-ton pickup trucks. E12) Route 47 Expansion 51-510-60-00-6079 a. This line-item represents all water related utility costs associated with the Route 47 expansion project. These amounts are scheduled in equal annual payments for 10 years. By April 2020 the City will have made 91 of its 120 payments. E13) Cation Exchange Media Replacement 51-510-60-00-6081 a. Th The City’s water treatment facilities contain cation exchange units that are necessary to keep potable water within radium compliance. The media (resin) within the units has a useful life and typically needs to be replaced every 10-15 years to remain effective. The City’s water treatment plants were all constructed in the mid-2000’s and the media are reaching the end of its useful life. Within this line-item, we’ve budgeted for full replacement of all media Water Treatment Plant 4 in FY 22 and Water Treatment Plant 7 in FY 23. E14) 2015A Bond Principal 51-510-77-00-8000 E15) 2015A Bond Interest 51-510-77-00-8050 a. These two line-items represent the debt service payments associated with the Countryside water main project. E16) Transfer to Buildings and Grounds 51-510-99-00-9924 a. This line-item contains future water fund transfers to cover the debt service payments on the 2023 bond (PW facility). Sewer Fund (52) R1) Sewer Maintenance Fees 52-000-44-00-4435 a. Residential growth has been in line with expectations which means this revenue line-item has met expectations despite no change in the sewer rates. Accordingly, we have budgeted for annual revenue growth of ~3%. 41 R2) Sewer Infrastructure Fee 52-000-44-00-4440 a. No change in the sewer infrastructure fee is proposed in FY 22. It is currently $4 per unit per month through April 2021. The fee will need to be reauthorized in FY 22. R3) Transfers from General Fund 52-000-49-00-4901 This line-item represents the non-home rule sales tax transfers from the general fund, used to offset portions of the 2011 Refunding Bond. E1) Buildings and Grounds Chargeback 52-520-54-00-5453 a. This line-item contains a small portion of personnel costs for Buildings and Grounds employees, as outlined in the chargeback exhibit. E2) Professional Services 52-520-54-00-5462 a. The increase in this line-item is due to the ERP project. E3) Scada System 52-520-60-00-6001 a. This project was authorized in the FY 19 budget proposal and began in FY 20. The City has SCADA systems on its water facilities, which allows for remote monitoring and control of industrial facilities. Installing a sewer SCADA system on our sewer lift stations and pump stations will improve safety and prevent backups. This project is expected to be complete in FY 23. E4) Road to Better Roads Program 52-520-60-00-6025 a. The line item expenditure represents the dollar amount we can fund for sewer infrastructure as part of the program through FY 26. E5) Equipment (Sewer Dept) 52-520-60-00-6060 a. This line-item contains a new hot water unit for the vacuum truck and a new pipe crawler camera for inspecting sanitary mains. These items were budgeted in FY 21 but were deferred during the pandemic. E6) Route 71 Expansion 52-520-60-00-6066 a. This line-item represents sewer related local project costs for the Route 71 expansion project. We anticipate this project to be complete in FY 22. E7) Vehicles 52-520-60-00-6070 a. We have a one-ton pickup truck with a crane planned for replacement in FY 22. E8) Route 47 Expansion 52-520-60-00-6079 a. This line-item represents all sewer related utility costs associated with the Route 47 expansion project. These amounts are scheduled in equal annual payments for 10 years. By April 2021 the City will have made 103 of its 120 payments. E9) Transfer to Buildings and Grounds 52-520-99-00-9924 a. This line-item contains future sewer fund transfers to cover the debt service payments on the 2023 bond (PW facility). 42 Land Cash Fund (72) R1) All Revenue Line-items with subdivision names (Various account numbers) a. All active subdivisions with parks land-cash fees to be paid at time of building permit are represented here. E1) Prestwick 72-720-60-00-6040 a. The developer has front funded a modest number of parks land-cash fees, and the first new houses in several years began construction in 2018. The developer has a few more subdivision improvements to complete on the park site before park development and playground install can begin in FY 23. E2) Blackberry Creek Nature Preserve 72-720-60-00-6067 a. Blackberry Creek Nature Preserve was part of a land match from the OSLAD Grant program. The City is obligated to do some small development features, such as creating a mowed path, interpretive signage and possibly a small parking lot adjacent to well #8 or pave to connect the trail at well #8. This project was anticipated in FY 19, but staff schedules were shifted to other projects. We anticipate completing this project in FY 22. Parks and Recreation Fund (79) R1) Special Events 79-000-44-00-4402 a. This line-item represents a normal year of all special events run by the Parks and Recreation staff throughout the year, except for Hometown Days which has its own revenue line-item. R2) Child Development 79-000-44-00-4403 a. This line-item represents a normal year of a variety of child-focused programs ran by the Parks and Recreation Department, including Preschool and Ready, Set, Go. (2yr. Old Preschool) R3) Athletics and Fitness 79-000-44-00-4404 a. This line-item represents a normal year of all athletic programming including Baseball/Softball Leagues, Soccer Leagues, Basketball Leagues, sports camps and classes, and adult fitness classes held at the Van Emmon Activity Center. R4) Rental Income 79-000-48-00-4820 a. This line-item includes rental revenue from the leased buildings on Hydraulic in Riverfront Park, and the cell tower lease at Wheaton Woods Park. R5) Park Rentals 79-000-48-00-4825 a. The revenue generated by this line item is primarily from baseball and soccer field rentals for tournaments, daily field usage and individual park rentals. R6) Hometown Days 79-000-48-00-4843 a. This line-item represents a normal year of Hometown Days programming. 43 R7) Transfer from General Fund 79-000-490-00-4901 a. The City Council approved a one-time liquidation of the Parks and Recreation Dept fund balance in FY 21, which caused the decrease in FY 21 and return to historical levels in FY 22. E1) Program Supplies (Recreation) 79-795-56-00-5606 a. This contains most of the expenses related to the Department running a year-round special events, sports leagues, preschool, camps and recreation program schedule. Expenses include sports league equipment, band fees, signage, preschool curriculum needs etc. New expenditures in FY 22 include fireworks for St. Patrick’s Day. Countryside TIF Fund (87) R1) Property Taxes 87-000-40-00-4000 a. In FY 21, the movie theater paid its sixth full year of property taxes but at a lower amount rate than previous due to a reassessment, Lighthouse Academy paid its fifth full year of property taxes, and the remaining out lots at 520 W Kendall and the building that contains Flight and Burnt Barrel paid their second property taxes. Because of the NCG reassessment, property taxes were less than the debt service on the 2015A bond for the first year in six years. This should temporarily reverse itself in FY 22, as the Holiday Inn and Hacienda Real will pay their first property taxes into the TIF. As noted in the big picture narrative above, the reassessment of the theater and the incompletion of the banquet facility have placed the long-term viability of this TIF in doubt. Downtown TIF Fund (88) R1) Property Taxes 88-880-40-00-4000 a. Several properties were taken out of the Downtown TIF #1 in FY 19, but many of them were not generating any increment and did not impact the property taxes received in FY 20 nor FY 21. For conservative budgeting purposes, we’ve kept the revenue projections level. If the City Council considers a major project within this fund, we would revisit the projections mid-year. E1) TIF Incentive Payout 88-880-54-00-5425 a. Based on historical payouts, we’ve set the FY 21figure at ~$27,000. This could change dramatically if the TIF improves. E2) Legal Services 88-880-54-00-5466 a. This line item represents any legal services used by the City in relation to TIF projects or incentive agreements. E3) Project Costs 88-880-60-00-6000 a. This line-item is for minor City-initiated projects within the TIF districts. 44 E4) Route 47 Expansion 88-880-60-00-6079 a. This line-item represents various improvements within the TIF district associated with the Route 47 expansion project. These amounts are scheduled in equal annual payments to be made over a 10-year period. By April 2021, the City will have made 103 of its 120 payments. E5) Principal Payment 88-880-81-00-8000 E6) Interest Payment 88-880-81-00-8050 a. These line-items represent the short-term debt service payments on the downtown bank building purchase. The City’s first debt service payment occurs in FY 19 and the debt should be retired in FY 22. Downtown TIF II Fund (89) R1) Property Taxes 89-000-40-00-4000 a. The FY 21 column represents the total increment for all properties in Downtown TIF 2. We have estimated inflationary growth in FY 22 and beyond, plus successful completion of the old jail redevelopment. E1) Project Costs 89-890-54-00-5425 a. The only project receiving TIF incentives as of FY 22 is the old jail redevelopment. The dollar amounts in the columns in the five-year budget proposal reflect the agreement approved by City Council in Summer 2019. E2) Legal Services 89-890-54-00-5466 a. This line-item represents all legal costs incurred during the creation of the TIF. Cash Flow – Surplus (Deficit) This section of the budget shows the surpluses and deficits for every fund in the entire budget and can be used to see the City’s “overall budget” performance. The total at the bottom of the column for each fiscal year is the basis for whether the City’s overall budget is running a surplus or deficit. The FY 21 total projected budget deficit being significantly better than the FY 21 adopted budget surplus is a result of an unexpectedly strong local economy during the recession, receipt of pandemic relief funds, better than expected revenues across a few funds, tight management control of expenditures in all operating funds, and some deferred capital projects. The five-year total budget outlook is significantly improved from last year’s budget proposal. Cash Flow – Fund Balance This section of the budget is directly related to the “Cash Flow – Surplus (Deficit)” section above. Fund balance, by definition, is the accumulated surplus of the City since its founding, and therefore these amounts represent the approximate amount of projected cash the City should expect to have on hand at the end of each fiscal year. 45 As we discussed in the big picture narrative, we expect fund balance in the General Fund to stay above 30% through FY 23, although the three TIF district funds will weigh down fund balance to effectively 30% by FYE 22. The Water Fund is stable in the near term and will be in a strong position in FY 24 and beyond due to retirement of debt within the fund. As discussed throughout this budget proposal, the sewer fund runs a modest deficit in FY 22 due to the previous budget proposal’s decision to decrease the general fund transfer into the fund. Both enterprise funds are expected to be in strong positions by FY 24. The total at the bottom of each column represents the City’s overall aggregate fund balance. The past few years has benchmarked severe fiscal problems at $4M in aggregate fund balance. Fortunately, years of adhering to conservative budget principles have helped the aggregate fund balance along. Last year, we showed one year (FY 23) at $4.4M in aggregate fund balance, and this year the lowest points are $6.0m in the near term (FY 23) and $5.5m in FY 26. Allocated Items – Aggregated This section carries forward from last year, and contains aggregate costs from all departments, including liability insurance, employee health, dental and vision insurance, property taxes, non-abated property taxes, building permit revenue, employee salaries, other capital projects in excess of $500,000, etc. 46 Other Inter- Licenses & Fines & Charges Investment Reimb- Miscel- Land Financing FundFUND Taxes governmental Permits Forfeits for Services Earnings ursements laneous Cash Sources TotalGeneral Fund11,948,111$ 3,476,805$ 524,500$ 116,850$ 1,784,925$ 20,000$ 37,000$ 95,000$ -$ 35,000$ 18,038,191$ Special Revenue FundsMotor Fuel Tax- 1,258,019 - - - 2,000 - - - - 1,260,019 Parks and Recreation- - - - 650,000 250 - 223,709 - 1,768,777 2,642,736 Land Cash- - - - - - - - 25,760 - 25,760 Countryside TIF260,727 - - - - - - - - - 260,727 Downtown TIF70,000 - - - - - - - - - 70,000 Downtown TIF II48,526 - - - - - - - - - 48,526 Fox Hill SSA19,000 - - - - - - - - - 19,000 Sunflower SSA21,000 - - - - - - - - - 21,000 Debt Service Fund- - 8,000 - - - - - - 321,375 329,375 Capital Project FundsVehicle & Equipment- - 109,500 7,800 294,830 1,000 102,096 1,000 - - 516,226 City-Wide Capital - - 105,000 - 785,000 500 2,521,322 - - 1,995,000 5,406,822 Buildings & Grounds- - 35,000 - 187,247 3,000 - 2,000 - 9,249,078 9,476,325 Enterprise FundsWater- - - - 4,643,894 3,000 - 102,894 - 180,233 4,930,021 Sewer- - - - 1,669,853 1,500 - - - 586,749 2,258,102 Library FundsLibrary Operations1,594,024 26,401 - 8,500 12,300 2,000 - 3,750 - 26,993 1,673,968 Library Capital- - 50,000 - - 200 - - - - 50,200 TOTAL REVENUES13,961,388$ 4,761,225$ 832,000$ 133,150$ 10,028,049$ 33,450$ 2,660,418$ 428,353$ 25,760$ 14,163,205$ 47,026,998$ United City of YorkvilleRevenues & Other Financing Sources by CategoryFiscal Year 202247 Other Contractual Capital Debt Financing FundFUND Salaries Benefits Services Supplies Outlay Contingency Service Uses TotalGeneral Fund5,576,894$ 3,462,468$ 5,744,305$ 284,030$ -$ 75,000$ -$ 2,895,494$ 18,038,191$ Special Revenue FundsMotor Fuel Tax- - - 138,000 2,297,413 - - - 2,435,413 Parks and Recreation1,239,975 504,129 423,588 548,044 - - - - 2,715,736 Land Cash- - - - 5,000 - - - 5,000 Countryside TIF- - 14,223 - - - 209,316 - 223,539 Downtown TIF- - 68,265 - 17,488 - 206,084 - 291,837 Downtown TIF II- - 30,500 - - - - - 30,500 Fox Hill SSA- - 59,200 - - - - - 59,200 Sunflower SSA- - 17,200 - - - - - 17,200 Debt Service Fund- - 475 - - - 328,900 - 329,375 Capital Project FundsVehicle & Equipment- - 11,100 13,232 1,520,096 - 71,570 - 1,615,998 City-Wide Capital- - 234,189 102,500 4,030,151 - 315,338 454,558 5,136,736 Buildings & Grounds50,117 32,819 307,988 27,000 6,980,000 - 157,033 2,030,000 9,584,957 Enterprise FundsWater526,764 242,893 1,075,631 370,225 2,040,580 - 1,815,830 - 6,071,923 Sewer267,399 148,791 254,860 65,563 341,309 - 1,300,780 75,675 2,454,377 Library FundsLibrary Operations482,720 213,363 153,001 25,300 - - 840,225 - 1,714,609 Library Capital- - 3,500 72,000 - - - - 75,500 TOTAL EXPENDITURES 8,143,869$ 4,604,463$ 8,398,025$ 1,645,894$ 17,232,037$ 75,000$ 5,245,076$ 5,455,727$ 50,800,091$ United City of YorkvilleExpenditures & Other Financing Uses by CategoryFiscal Year 202248 FY 2021 FY 2022 FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026 FUND Actual Actual Budget Projected Budget Projected Projected Projected Projected General Fund 6,879,823$ 7,512,060$ 7,322,013$ 7,512,060$ 7,512,060$ 5,764,655$ 4,324,703$ 2,200,136$ (232,945)$ Special Revenue Funds Motor Fuel Tax 635,382 695,707 345,323 907,742 (267,652) 46,905 (2,453) (11,559) - Parks and Recreation 452,914 411,485 - 73,000 - - - - - Land Cash 211,832 247,841 39,244 39,199 59,959 10,313 15,767 21,221 21,221 Countryside TIF (422,459) (1,141,784) (1,209,865) (1,212,809) (1,175,621) (1,125,888) (1,070,260) (1,007,098) (1,093,315) Downtown TIF (1,024,518) (1,237,549) (1,472,892) (1,461,542) (1,683,379) (1,691,953) (1,699,774) (1,710,243) (1,723,470) Downtown TIF II (2,736) (73,799) (66,065) (49,936) (31,910) 4,829 36,811 70,964 105,899 Fox Hill SSA 10,485 13,492 (15,614) 8,001 (32,199) (22,899) (12,539) 321 13,181 Sunflower SSA (22,626) (16,200) (18,630) (13,037) (9,237) (5,437) (2,077) 1,283 4,643 Debt Service Fund - - - - - - - - - Capital Project Funds Vehicle & Equipment 496,042 511,692 265,013 1,373,182 273,410 250,941 250,941 250,941 250,941 City-Wide Capital 629,429 588,155 78,960 3,679 273,765 - - - - Buildings & Grounds - - - - (108,632) - - - - Enterprise Funds * Water 3,533,027 3,268,245 1,827,113 3,621,040 2,479,138 1,982,863 3,612,454 4,919,978 6,445,046 Sewer 1,110,251 1,222,388 606,819 845,028 648,753 795,722 1,259,815 1,344,008 1,719,947 Library Funds Library Operations 554,271 578,607 557,653 595,417 554,776 501,482 439,061 362,459 365,949 Library Capital 83,260 123,583 104,485 153,233 127,933 102,683 77,433 52,183 51,023 Totals 13,124,377$ 12,703,923$ 8,363,557$ 12,394,257$ 8,621,164$ 6,614,216$ 7,229,882$ 6,494,594$ 5,928,120$ * Fund Balance Equivalent United City of Yorkville Fund Balance History Fiscal Years 2019 - 2026 49 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026FUNDActual Actual Budget Projected Budget Projected Projected Projected ProjectedGeneral Fund16,422,323$ 16,637,799$ 17,336,736$ 18,524,762$ 18,038,191$ 18,340,195$ 18,684,797$ 19,032,262$ 19,372,107$ Special Revenue FundsMotor Fuel Tax546,082 785,522 813,861 1,173,068 1,260,019 1,276,602 875,642 895,894 913,492 Parks and Recreation2,169,060 2,177,839 2,247,300 1,986,661 2,642,736 2,828,789 2,882,396 2,954,859 3,036,551 Land Cash867,591 41,044 33,858 15,625 25,760 24,354 5,454 5,454 - Countryside TIF198,918 203,884 153,965 151,422 260,727 273,002 279,827 286,823 293,994 Downtown TIF78,434 75,759 76,000 70,677 70,000 75,000 75,000 75,000 75,000 Downtown TIF II- 25,171 25,000 47,342 48,526 49,739 50,982 52,257 53,563 Fox Hill SSA13,381 13,382 16,034 16,034 19,000 21,500 24,000 26,500 26,500 Sunflower SSA15,639 18,140 20,363 20,363 21,000 21,000 22,000 22,000 22,000 Debt Service Fund324,725 324,025 323,225 323,225 329,375 330,075 - - - Capital Project FundsVehicle & Equipment491,695 1,074,179 553,323 1,507,634 516,226 682,510 576,688 611,678 691,092 City-Wide Capital2,858,794 1,319,856 1,381,670 2,850,052 5,406,822 2,323,384 2,218,944 1,214,481 1,422,089 Buildings & Grounds- - - - 9,476,325 1,016,936 16,016,123 1,937,189 1,941,905 Enterprise FundsWater4,797,761 4,759,975 4,652,087 5,172,763 4,930,021 5,117,808 5,315,705 5,516,798 5,614,636 Sewer2,423,306 2,217,258 1,817,867 1,872,422 2,258,102 2,703,903 2,884,562 2,928,282 2,981,096 Library FundsLibrary Operations1,548,772 1,588,431 1,647,343 1,625,446 1,673,968 1,706,420 1,755,835 1,780,976 1,038,002 Library Capital105,192 109,653 50,500 105,150 50,200 50,250 50,250 50,250 50,250 TOTAL REVENUES & TRANSFERS32,861,673$ 31,371,917$ 31,149,132$ 35,462,646$ 47,026,998$ 36,841,467$ 51,718,205$ 37,390,703$ 37,532,277$ United City of YorkvilleRevenues & Other Financing Sources Budget Summary - All FundsFiscal Years 2019 - 202650 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026FUNDActual Actual Budget Projected Budget Projected Projected Projected ProjectedGeneral Fund16,038,880$ 16,005,561$ 17,652,382$ 18,524,762$ 18,038,191$ 20,087,600$ 20,124,749$ 21,156,829$ 21,805,188$ Special Revenue FundsMotor Fuel Tax609,195 725,197 1,117,462 961,033 2,435,413 962,045 925,000 905,000 901,933 Parks and Recreation2,189,999 2,219,270 2,616,762 2,325,146 2,715,736 2,828,789 2,882,396 2,954,859 3,036,551 Land Cash377,555 5,035 240,287 224,267 5,000 74,000 - - - Countryside TIF161,559 923,209 222,486 222,447 223,539 223,269 224,199 223,661 380,211 Downtown TIF421,646 288,791 306,052 294,670 291,837 83,574 82,821 85,469 88,227 Downtown TIF II2,736 96,235 44,500 23,479 30,500 13,000 19,000 18,104 18,628 Fox Hill SSA9,453 10,374 37,326 21,525 59,200 12,200 13,640 13,640 13,640 Sunflower SSA17,013 11,713 20,326 17,200 17,200 17,200 18,640 18,640 18,640 Debt Service Fund324,725 324,025 323,225 323,225 329,375 330,075 - - - Capital Project FundsVehicle & Equipment352,900 1,058,525 756,294 646,144 1,615,998 704,979 576,688 611,678 691,092 City-Wide Capital2,618,264 1,361,129 3,669,147 3,434,528 5,136,736 2,597,149 2,218,944 1,214,481 1,422,089 Buildings & Grounds- - - - 9,584,957 908,304 16,016,123 1,937,189 1,941,905 Enterprise FundsWater3,848,997 5,024,758 5,828,132 4,819,968 6,071,923 5,614,083 3,686,114 3,860,455 3,741,879 Sewer2,724,110 2,105,121 2,286,552 2,249,782 2,454,377 2,556,934 2,420,469 2,844,089 2,605,157 Library FundLibrary Operations1,504,857 1,564,096 1,664,378 1,608,636 1,714,609 1,759,714 1,818,256 1,857,578 1,034,512 Library Capital80,375 69,330 75,500 75,500 75,500 75,500 75,500 75,500 51,410 TOTAL EXPENDITURES & TRANSFERS 31,282,264$ 31,792,369$ 36,860,811$ 35,772,312$ 50,800,091$ 38,848,415$ 51,102,539$ 37,777,172$ 37,751,062$ Fiscal Years 2019 - 2026United City of YorkvilleExpenditures & Other Financing Uses Budget Summary - All Funds51 Budgeted Beginning Budgeted Budgeted Financing Surplus Ending FUND Fund Balance Revenues Expenditures Sources(Uses) (Deficit) Fund Balance General Fund 7,512,060$ 18,003,191$ 15,142,697$ (2,860,494)$ -$ 7,512,060$ Special Revenue Funds Motor Fuel Tax 907,742 1,260,019 2,435,413 - (1,175,394) (267,652) Parks and Recreation 73,000 873,959 2,715,736 1,768,777 (73,000) - Land Cash 39,199 25,760 5,000 - 20,760 59,959 Countryside TIF (1,212,809) 260,727 223,539 - 37,188 (1,175,621) Downtown TIF (1,461,542) 70,000 291,837 - (221,837) (1,683,379) Downtown TIF II (49,936) 48,526 30,500 - 18,026 (31,910) Fox Hill SSA 8,001 19,000 59,200 - (40,200) (32,199) Sunflower SSA (13,037) 21,000 17,200 - 3,800 (9,237) Debt Service Fund - 8,000 329,375 321,375 - - Capital Project Funds Vehicle & Equipment 1,373,182 516,226 1,615,998 - (1,099,772) 273,410 City-Wide Capital 3,679 3,411,822 # 4,682,178 1,540,442 270,086 273,765 Buildings & Grounds - 227,247 7,554,957 7,219,078 (108,632) (108,632) Enterprise Funds * Water 3,621,040 4,749,788 6,071,923 180,233 (1,141,902) 2,479,138 Sewer 845,028 1,671,353 2,378,702 511,074 (196,275) 648,753 Library Funds Library Operations 595,417 1,646,975 1,714,609 26,993 (40,641) 554,776 Library Capital 153,233 50,200 75,500 - (25,300) 127,933 Totals 12,394,257$ 32,863,793$ 45,344,364$ 8,707,478$ (3,773,093)$ 8,621,164$ *Fund Balance Equivalent United City of Yorkville Fiscal Year 2022 Budget Fund Balance Summary 52 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenuesTaxes11,232,397$ 11,378,438$ 11,640,828$ 11,499,918$ 11,948,111$ 12,226,250$ 12,432,524$ 12,646,959$ 12,864,580$ Intergovernmental2,725,393 2,742,091 3,173,484 4,426,998 3,476,805 3,541,385 3,611,508 3,678,751 3,748,664 Licenses & Permits552,416 490,959 474,500 489,500 524,500 474,500 474,500 474,500 474,500 Fines & Forfeits100,726 73,872 113,000 100,300 116,850 116,850 116,850 116,850 116,850 Charges for Service1,598,662 1,670,693 1,702,046 1,722,146 1,784,925 1,831,210 1,879,415 1,930,202 1,982,513 Investment Earnings90,321 147,836 89,878 15,000 20,000 40,000 75,000 90,000 90,000 Reimbursements66,824 76,923 88,000 58,900 37,000 37,000 37,000 37,000 37,000 Miscellaneous25,667 24,895 20,000 77,000 95,000 38,000 23,000 23,000 23,000 Total Revenues16,392,406$ 16,605,707$ 17,301,736$ 18,389,762$ 18,003,191$ 18,305,195$ 18,649,797$ 18,997,262$ 19,337,107$ Other Financing Sources29,917 32,092 35,000 135,000 35,000 35,000 35,000 35,000 35,000 Total Revenues and Transfers16,422,323$ 16,637,799$ 17,336,736$ 18,524,762$ 18,038,191$ 18,340,195$ 18,684,797$ 19,032,262$ 19,372,107$ ExpendituresSalaries 4,726,744$ 5,209,011$ 5,457,149$ 5,006,250$ 5,576,894$ 5,739,325$ 5,907,947$ 6,076,176$ 6,249,441$ Benefits 2,901,328 3,086,254 3,385,413 3,200,474 3,462,468 3,708,170 3,919,114 4,142,058 4,343,660 Contractual Services 5,038,155 4,800,124 6,252,402 6,324,725 5,744,305 5,934,323 5,772,239 5,892,764 6,045,659 Supplies 332,370 343,632 285,581 277,244 284,030 273,925 286,724 291,560 299,517 Contingency - - 80,000 302,000 75,000 75,000 75,000 75,000 75,000 Total Expenditures 12,998,597$ 13,439,021$ 15,460,545$ 15,110,693$ 15,142,697$ 15,730,743$ 15,961,024$ 16,477,558$ 17,013,277$ Other Financing Uses 3,040,283 2,566,540 2,191,837 3,414,069 2,895,494 4,356,857 4,163,725 4,679,271 4,791,911 Total Expenditures & Transfers 16,038,880$ 16,005,561$ 17,652,382$ 18,524,762$ 18,038,191$ 20,087,600$ 20,124,749$ 21,156,829$ 21,805,188$ Surplus (Deficit) 383,443$ 632,238$ (315,646)$ -$ -$ (1,747,405)$ (1,439,952)$ (2,124,567)$ (2,433,081)$ Ending Fund Balance 6,879,823$ 7,512,060$ 7,322,013$ 7,512,060$ 7,512,060$ 5,764,655$ 4,324,703$ 2,200,136$ (232,945)$ 42.89% 46.93% 41.48% 40.55% 41.65% 28.70% 21.49% 10.40%-1.07%GENERAL FUND (01)The General Fund is the City’s primary operating fund. It accounts for major tax revenue used to support administrative and public safety functions. ($5,000)$0$5,000$10,000ThousandsFund Balance53 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected Projected 01-000-40-00-4000 PROPERTY TAXES - CORPORATE LEVY 2,191,159$ 2,123,744$ 2,107,099$ 2,100,975$ 2,091,475$ 2,076,475$ 2,086,475$ 2,101,475$ 2,141,475$ 01-000-40-00-4010 PROPERTY TAXES - POLICE PENSION 958,476 1,108,182 1,230,604 1,226,938 1,334,771 1,434,771 1,509,771 1,584,771 1,634,771 01-000-40-00-4030 MUNICIPAL SALES TAX 3,070,663 3,222,256 3,284,400 3,430,000 3,498,600 3,568,572 3,639,943 3,712,742 3,786,997 01-000-40-00-4035 NON-HOME RULE SALES TAX 2,358,568 2,413,689 2,493,900 2,530,000 2,580,600 2,632,212 2,684,856 2,738,553 2,793,324 01-000-40-00-4040 ELECTRIC UTILITY TAX 730,949 700,784 715,000 715,000 715,000 715,000 715,000 715,000 715,000 01-000-40-00-4041 NATURAL GAS UTILITY TAX 277,380 270,656 265,000 270,000 270,000 270,000 270,000 270,000 270,000 01-000-40-00-4043 EXCISE TAX 329,742 263,210 246,075 232,500 220,875 209,831 199,339 189,372 179,903 01-000-40-00-4044 TELEPHONE UTILITY TAX 8,340 8,340 8,340 8,340 8,340 8,340 8,340 8,340 8,340 01-000-40-00-4045 CABLE FRANCHISE FEES 301,100 302,831 300,000 290,000 300,000 300,000 300,000 300,000 300,000 01-000-40-00-4050 HOTEL TAX 77,563 80,302 80,000 60,000 80,000 80,000 80,000 80,000 80,000 01-000-40-00-4055 VIDEO GAMING TAX 145,734 131,292 140,000 90,000 140,000 140,000 140,000 140,000 140,000 01-000-40-00-4060 AMUSEMENT TAX 208,315 196,786 205,000 70,000 125,000 200,000 200,000 200,000 200,000 01-000-40-00-4065 ADMISSIONS TAX 148,133 146,143 145,000 58,105 145,000 145,000 145,000 145,000 145,000 01-000-40-00-4070 BUSINESS DISTRICT TAX - KENDALL MRKT 362,874 345,185 365,160 372,500 379,950 387,549 395,300 403,206 411,270 01-000-40-00-4071 BUSINESS DISTRICT TAX - DOWNTOWN 37,075 33,641 30,000 25,000 30,000 30,000 30,000 30,000 30,000 01-000-40-00-4072 BUSINESS DISTRICT TAX - COUNTRYSIDE 10,436 14,516 10,000 10,000 12,000 12,000 12,000 12,000 12,000 01-000-40-00-4075 AUTO RENTAL TAX 15,890 16,881 15,250 10,560 16,500 16,500 16,500 16,500 16,500 01-000-41-00-4100 STATE INCOME TAX 1,966,699 1,870,977 1,897,310 2,105,735 2,336,774 2,383,509 2,431,179 2,479,803 2,529,399 01-000-41-00-4105 LOCAL USE TAX 578,328 665,636 675,281 808,435 937,660 956,413 975,541 995,052 1,014,953 01-000-41-00-4106 CANNABIS EXCISE TAX - 4,009 15,218 13,315 19,596 19,988 20,388 20,796 21,212 01-000-41-00-4110 ROAD & BRIDGE TAX 128,668 131,199 130,000 52,363 130,000 130,000 130,000 130,000 130,000 01-000-41-00-4120 PERSONAL PROPERTY TAX 16,154 17,683 16,500 15,000 16,500 16,500 16,500 16,500 16,500 01-000-41-00-4160 FEDERAL GRANTS 13,553 20,534 418,175 1,400,965 15,275 13,975 16,900 15,600 15,600 01-000-41-00-4168 18,695 18,553 20,000 30,292 20,000 20,000 20,000 20,000 20,000 01-000-41-00-4170 STATE GRANTS 2,413 11,639 - - - - - - - 01-000-41-00-4182 MISC INTERGOVERNMENTAL 883 1,861 1,000 893 1,000 1,000 1,000 1,000 1,000 01-000-42-00-4200 LIQUOR LICENSES 65,819 48,671 65,000 30,000 65,000 65,000 65,000 65,000 65,000 01-000-42-00-4205 OTHER LICENSES & PERMITS 10,395 9,797 9,500 9,500 9,500 9,500 9,500 9,500 9,500 01-000-42-00-4210 BUILDING PERMITS 476,202 432,491 400,000 450,000 450,000 400,000 400,000 400,000 400,000 01-000-43-00-4310 CIRCUIT COURT FINES 37,822 34,975 40,000 25,000 35,000 35,000 35,000 35,000 35,000 01-000-43-00-4320 ADMINISTRATIVE ADJUDICATION 26,275 23,142 27,500 10,000 26,500 26,500 26,500 26,500 26,500 01-000-43-00-4323 OFFENDER REGISTRATION FEES 420 255 500 300 350 350 350 350 350 01-000-43-00-4325 POLICE TOWS 36,209 15,500 45,000 65,000 55,000 55,000 55,000 55,000 55,000 01-000-44-00-4400 GARBAGE SURCHARGE 1,203,851 1,270,622 1,297,650 1,342,500 1,376,063 1,417,345 1,459,865 1,503,661 1,548,771 01-000-44-00-4405 UB COLLECTION FEES 178,775 168,662 165,000 165,000 165,000 165,000 165,000 165,000 165,000 01-000-44-00-4407 LATE PENALTIES - GARBAGE 21,649 20,958 25,000 - 21,000 21,000 21,000 21,000 21,000 01-000-44-00-4415 ADMINISTRATIVE CHARGEBACK 194,387 204,836 213,896 213,896 222,362 227,365 233,050 240,041 247,242 01-000-44-00-4474 POLICE SPECIAL DETAIL - 5,615 500 750 500 500 500 500 500 01-000-45-00-4500 90,321 107,884 89,878 15,000 20,000 40,000 75,000 90,000 90,000 STATE GRANTS - TRAFFIC SIGNAL MAINTENANCE GENERAL FUND - 01 Description INVESTMENT EARNINGS 54 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-000-45-00-4550 GAIN ON INVESTMENT - 39,952 - - - - - - - 01-000-46-00-4604 REIMB - ENGINEERING EXPENSES - 13,568 25,000 10,000 10,000 10,000 10,000 10,000 10,000 01-000-46-00-4680 REIMB - LIABILITY INSURANCE 2,809 10,112 15,000 15,000 15,000 15,000 15,000 15,000 15,000 01-000-46-00-4685 REIMB - CABLE CONSORTIUM 36,358 11,647 36,000 - - - - - - 01-000-46-00-4690 REIMB - MISCELLANEOUS 27,657 41,596 12,000 33,900 12,000 12,000 12,000 12,000 12,000 01-000-48-00-4820 RENTAL INCOME 7,435 6,370 7,000 4,000 7,000 7,000 7,000 7,000 7,000 01-000-48-00-4850 MISCELLANEOUS INCOME 18,232 18,525 13,000 73,000 88,000 31,000 16,000 16,000 16,000 16,392,406$ 16,605,707$ 17,301,736$ 18,389,762$ 18,003,191$ 18,305,195$ 18,649,797$ 18,997,262$ 19,337,107$ 01-000-49-00-4916 TRANSFER FROM CW MUNICIPAL BUILDING 29,917 32,092 35,000 135,000 35,000 35,000 35,000 35,000 35,000 29,917$ 32,092$ 35,000$ 135,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 16,422,323$ 16,637,799$ 17,336,736$ 18,524,762$ 18,038,191$ 18,340,195$ 18,684,797$ 19,032,262$ 19,372,107$ General Fund Revenues Other Financing Sources Total General Fund Revenues & Transfers 55 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026Actual Actual Budget Projected Budget Projected Projected Projected ProjectedExpendituresSalaries572,048$ 581,285$ 611,747$ 599,000$ 626,473$ 639,241$ 686,547$ 705,557$ 725,127$ Benefits216,185 202,728 211,572 207,624 207,071 218,366 231,086 245,011 258,188 Contractual Services135,229 138,576 150,031 136,314 158,837 165,653 160,504 166,858 170,448 Supplies10,280 8,727 19,000 12,000 10,000 10,000 10,000 10,000 10,000 Total Administration933,742$ 931,316$ 992,350$ 954,938$ 1,002,381$ 1,033,260$ 1,088,137$ 1,127,426$ 1,163,763$ ADMINISTRATION DEPARTMENTThe Administration Department includes both elected official and management expenditures. The executive and legislative branches consist of the Mayor and an eight member City Council. The city administrator is hired by the Mayor with the consent of the City Council. City staff report to the city administrator. It is the role of the city administrator to direct staff in the daily administration of City services. $0$200$400$600$800$1,000$1,200$1,400Thousands56 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Administration 01-110-50-00-5001 SALARIES - MAYOR 9,570$ 9,673$ 10,500$ 10,000$ 10,000$ 10,000$ 18,000$ 18,288$ 18,582$ 01-110-50-00-5002 SALARIES - LIQUOR COMM 1,000 965 1,000 1,000 1,000 1,000 1,000 1,000 1,000 01-110-50-00-5003 SALARIES - CITY CLERK 7,087 100 - - - - - - - 01-110-50-00-5005 SALARIES - ALDERMAN 46,825 46,454 50,000 48,000 48,000 48,000 72,800 73,680 74,578 01-110-50-00-5010 SALARIES - ADMINISTRATION 507,566 524,093 550,247 540,000 567,473 580,241 594,747 612,589 630,967 01-110-52-00-5212 RETIREMENT PLAN CONTRIBUTION 51,208 51,596 62,251 62,251 63,746 66,438 69,823 73,511 75,716 01-110-52-00-5214 FICA CONTRIBUTION 38,889 40,408 43,010 43,010 44,356 45,354 46,488 47,883 49,319 01-110-52-00-5216 GROUP HEALTH INSURANCE 116,611 101,313 97,664 93,862 89,929 97,123 104,893 113,284 122,347 01-110-52-00-5222 GROUP LIFE INSURANCE 494 428 428 428 432 436 440 444 448 01-110-52-00-5223 DENTAL INSURANCE 7,853 7,853 7,089 6,943 7,444 7,816 8,207 8,617 9,048 01-110-52-00-5224 VISION INSURANCE 1,130 1,130 1,130 1,130 1,164 1,199 1,235 1,272 1,310 01-110-54-00-5410 TUITION REIMBURSEMENT 12,864 - - - - - - - - 01-110-54-00-5412 TRAINING & CONFERENCES 10,167 14,113 16,000 8,000 17,000 17,000 17,000 17,000 17,000 01-110-54-00-5415 TRAVEL & LODGING 6,952 12,684 10,000 - 10,000 10,000 10,000 10,000 10,000 01-110-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK 2,081 10,421 - 1,125 3,336 7,718 - 3,645 4,375 01-110-54-00-5426 PUBLISHING & ADVERTISING 2,269 2,734 4,000 7,500 5,000 5,000 5,000 5,000 5,000 01-110-54-00-5430 PRINTING & DUPLICATING 2,456 3,108 3,250 3,250 3,250 3,250 3,250 3,250 3,250 01-110-54-00-5440 TELECOMMUNICATIONS 17,788 20,995 22,300 22,300 22,300 22,300 22,300 22,300 22,300 01-110-54-00-5448 FILING FEES 183 53 500 500 500 500 500 500 500 01-110-54-00-5451 CODIFICATION 7,808 2,023 10,000 10,000 10,000 10,000 10,000 10,000 10,000 01-110-54-00-5452 POSTAGE & SHIPPING 1,518 2,054 3,000 1,750 3,000 3,000 3,000 3,000 3,000 01-110-54-00-5460 DUES & SUBSCRIPTIONS 21,775 22,254 22,000 22,000 22,000 22,000 22,000 22,000 22,000 01-110-54-00-5462 PROFESSIONAL SERVICES 6,791 5,576 12,000 12,000 12,000 12,000 12,000 12,000 12,000 01-110-54-00-5480 UTILITIES 29,317 28,357 31,800 31,800 33,708 35,730 37,874 40,146 42,555 01-110-54-00-5485 RENTAL & LEASE PURCHASE 1,844 2,597 3,000 3,000 3,000 3,000 3,000 3,000 3,000 01-110-54-00-5488 OFFICE CLEANING 11,416 11,607 12,181 13,089 13,743 14,155 14,580 15,017 15,468 01-110-56-00-5610 OFFICE SUPPLIES 10,280 8,727 19,000 12,000 10,000 10,000 10,000 10,000 10,000 933,742$ 931,316$ 992,350$ 954,938$ 1,002,381$ 1,033,260$ 1,088,137$ 1,127,426$ 1,163,763$ Administration Department Expenditures 57 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026Actual Actual Budget Projected Budget Projected Projected Projected ProjectedExpendituresSalaries272,575$ 291,239$ 324,856$ 297,500$ 336,735$ 323,862$ 331,959$ 341,918$ 352,176$ Benefits112,499 110,722 123,295 112,298 124,100 128,658 136,299 144,651 152,632 Contractual Services88,505 96,488 111,857 126,129 117,275 121,432 121,490 121,551 121,472 Supplies1,345 1,519 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Total Finance474,924$ 499,968$ 562,508$ 538,427$ 580,610$ 576,452$ 592,248$ 610,620$ 628,780$ FINANCE DEPARTMENTThe Finance Department is responsible for the accounting, internal controls, external reporting and auditing of all financial transactions. The Finance Department is in charge of preparing for the annual audit, utility billing, receivables, payables, treasury management and payroll and works with administration in the preparation of the annual budget. Personnel are budgeted in the General and Water Funds.$0$100$200$300$400$500$600$700Thousands58 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Finance 01-120-50-00-5010 SALARIES & WAGES 272,575$ 291,239$ 324,856$ 297,500$ 336,735$ 323,862$ 331,959$ 341,918$ 352,176$ 01-120-52-00-5212 RETIREMENT PLAN CONTRIBUTION 27,428 28,738 36,752 34,500 37,826 37,082 38,972 41,030 42,261 01-120-52-00-5214 FICA CONTRIBUTION 19,526 20,882 23,420 22,500 24,357 24,905 25,528 26,294 27,083 01-120-52-00-5216 GROUP HEALTH INSURANCE 59,400 54,957 57,566 50,145 56,106 60,594 65,442 70,677 76,331 01-120-52-00-5222 GROUP LIFE INSURANCE 246 246 246 232 248 250 253 256 259 01-120-52-00-5223 DENTAL INSURANCE 5,192 5,192 4,604 4,253 4,834 5,076 5,330 5,597 5,877 01-120-52-00-5224 VISION INSURANCE 707 707 707 668 729 751 774 797 821 01-120-54-00-5412 TRAINING & CONFERENCES 2,432 1,257 3,500 3,500 3,500 3,500 3,500 3,500 3,500 01-120-54-00-5414 AUDITING SERVICES 29,800 30,600 31,400 31,400 35,900 40,000 40,000 40,000 40,000 01-120-54-00-5415 TRAVEL & LODGING 160 188 600 - 600 600 600 600 600 01-120-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 1,900 1,957 1,454 1,895 1,952 2,010 2,071 1,992 01-120-54-00-5430 PRINTING & DUPLICATING 2,804 3,182 3,500 3,500 3,500 3,500 3,500 3,500 3,500 01-120-54-00-5440 TELECOMMUNICATIONS 1,165 941 1,000 1,675 1,980 1,980 1,980 1,980 1,980 01-120-54-00-5452 POSTAGE & SHIPPING 991 1,015 1,200 1,200 1,200 1,200 1,200 1,200 1,200 01-120-54-00-5460 DUES & SUBSCRIPTIONS 1,165 1,071 1,500 1,200 1,500 1,500 1,500 1,500 1,500 01-120-54-00-5462 PROFESSIONAL SERVICES 48,322 54,792 65,000 80,000 65,000 65,000 65,000 65,000 65,000 01-120-54-00-5485 RENTAL & LEASE PURCHASE 1,666 1,542 2,200 2,200 2,200 2,200 2,200 2,200 2,200 01-120-56-00-5610 OFFICE SUPPLIES 1,345 1,519 2,500 2,500 2,500 2,500 2,500 2,500 2,500 474,924$ 499,968$ 562,508$ 538,427$ 580,610$ 576,452$ 592,248$ 610,620$ 628,780$ Finance Department Expenditures 59 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026Actual Actual Budget Projected Budget Projected Projected Projected ProjectedExpendituresSalaries3,000,199$ 3,410,082$ 3,434,608$ 3,115,500$ 3,454,778$ 3,592,059$ 3,676,585$ 3,780,553$ 3,887,639$ Benefits1,878,152 2,037,600 2,205,107 2,104,183 2,242,577 2,428,390 2,565,720 2,708,973 2,831,623 Contractual Services288,525 248,963 355,525 479,733 355,804 488,543 414,126 405,481 479,745 Supplies184,259 117,129 113,480 108,619 114,898 116,662 127,182 129,579 134,926 Total Police 5,351,135$ 5,813,774$ 6,108,720$ 5,808,035$ 6,168,057$ 6,625,654$ 6,783,613$ 7,024,586$ 7,333,933$ POLICE DEPARTMENTThe mission of the Yorkville Police Department is to work in partnership with the community to protect life and property, assist neighborhoods with solving their problems and enhance the quality of life in our City.$0$1,000$2,000$3,000$4,000$5,000$6,000$7,000$8,000Thousands60 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Police 01-210-50-00-5008 SALARIES - POLICE OFFICERS 1,683,202$ 1,881,771$ 1,981,203$ 1,950,000$ 1,975,199$ 2,083,937$ 2,136,035$ 2,200,116$ 2,266,119$ 01-210-50-00-5011 SALARIES - COMMAND STAFF 445,280 474,577 394,401 392,000 525,732 537,561 551,000 567,530 584,556 01-210-50-00-5012 SALARIES - SERGEANTS 552,940 691,635 664,437 400,000 559,921 572,519 586,832 604,437 622,570 01-210-50-00-5013 SALARIES - POLICE CLERKS 162,466 170,286 183,567 170,000 182,926 187,042 191,718 197,470 203,394 01-210-50-00-5014 SALARIES - CROSSING GUARD 29,460 26,914 30,000 22,500 30,000 30,000 30,000 30,000 30,000 01-210-50-00-5015 PART-TIME SALARIES 34,390 67,160 70,000 70,000 70,000 70,000 70,000 70,000 70,000 01-210-50-00-5020 OVERTIME 92,461 97,739 111,000 111,000 111,000 111,000 111,000 111,000 111,000 01-210-52-00-5212 RETIREMENT PLAN CONTRIBUTION 16,262 16,734 20,767 20,000 20,549 21,416 22,508 23,696 24,407 01-210-52-00-5213 963,361 1,111,484 1,230,604 1,230,604 1,334,771 1,434,771 1,509,771 1,584,771 1,634,771 01-210-52-00-5214 FICA CONTRIBUTION 219,536 247,668 253,963 230,000 257,542 267,768 274,462 282,696 291,177 01-210-52-00-5216 GROUP HEALTH INSURANCE 624,253 609,034 648,780 577,674 581,664 652,186 704,361 760,710 821,567 01-210-52-00-5222 GROUP LIFE INSURANCE 2,281 2,557 2,714 2,562 2,672 2,783 2,811 2,839 2,867 01-210-52-00-5223 DENTAL INSURANCE 46,051 43,911 41,677 37,278 39,212 42,864 45,007 47,257 49,620 01-210-52-00-5224 VISION INSURANCE 6,408 6,212 6,602 6,065 6,167 6,602 6,800 7,004 7,214 01-210-54-00-5410 TUITION REIMBURSEMENT 10,050 8,444 15,000 15,000 13,350 3,750 - - - 01-210-54-00-5411 POLICE COMMISSION 9,846 5,611 17,250 17,250 5,780 7,780 18,000 8,000 6,000 01-210-54-00-5412 TRAINING & CONFERENCE 27,103 14,767 25,500 25,500 24,500 24,500 24,500 24,500 24,500 01-210-54-00-5415 TRAVEL & LODGING 1,713 1,938 10,000 2,000 10,000 10,000 10,000 10,000 10,000 01-210-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 77,158 24,032 88,344 218,344 91,732 215,950 150,950 150,950 215,950 01-210-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK 6,115 15,714 - - 3,336 19,043 2,729 3,645 14,456 01-210-54-00-5430 PRINTING & DUPLICATING 3,402 5,243 5,000 5,000 5,000 5,000 5,000 5,000 5,000 01-210-54-00-5440 TELECOMMUNICATIONS 42,738 45,828 42,000 42,000 43,500 43,500 43,500 43,500 43,500 01-210-54-00-5452 POSTAGE & SHIPPING 1,187 998 1,200 1,200 1,200 1,200 1,200 1,200 1,200 01-210-54-00-5460 DUES & SUBSCRIPTIONS 10,490 12,713 10,700 12,000 10,700 10,700 10,700 10,700 10,700 01-210-54-00-5462 PROFESSIONAL SERVICES 21,328 27,228 36,750 36,750 39,950 39,950 39,950 39,950 39,950 01-210-54-00-5467 ADJUDICATION SERVICES 12,925 16,265 20,000 20,000 20,750 20,750 20,750 20,750 20,750 01-210-54-00-5469 NEW WORLD & LIVE SCAN - - 2,000 2,000 2,000 2,000 2,000 2,000 2,000 01-210-54-00-5472 KENDALL CO JUVE PROBATION 3,717 4,000 4,000 4,000 4,600 4,600 4,600 4,600 4,600 01-210-54-00-5485 RENTAL & LEASE PURCHASE 5,702 5,205 5,600 5,600 5,600 5,600 5,600 5,600 5,600 01-210-54-00-5488 OFFICE CLEANING 11,416 11,607 12,181 13,089 13,806 14,220 14,647 15,086 15,539 01-210-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 43,635 49,370 60,000 60,000 60,000 60,000 60,000 60,000 60,000 01-210-56-00-5600 WEARING APPAREL 29,110 22,820 15,000 15,000 15,000 15,000 15,000 15,000 15,000 01-210-56-00-5610 OFFICE SUPPLIES 2,665 2,865 4,500 4,500 4,500 4,500 4,500 4,500 4,500 01-210-56-00-5620 OPERATING SUPPLIES 79,069 19,864 16,500 16,500 16,500 16,500 16,500 16,500 16,500 01-210-56-00-5650 COMMUNITY SERVICES 1,446 1,579 1,500 1,500 3,000 3,000 3,000 3,000 3,000 EMPLOYER CONTRIBUTION - POLICE PENSION 61 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 01-210-56-00-5690 BALLISTIC VESTS 7,350 4,659 3,850 3,850 4,550 1,950 7,800 5,200 5,200 01-210-56-00-5695 GASOLINE 54,704 55,494 63,130 58,269 62,348 66,712 71,382 76,379 81,726 01-210-56-00-5696 AMMUNITION 9,915 9,848 9,000 9,000 9,000 9,000 9,000 9,000 9,000 5,351,135$ 5,813,774$ 6,108,720$ 5,808,035$ 6,168,057$ 6,625,654$ 6,783,613$ 7,024,586$ 7,333,933$ Police Department Expenditures 62 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026Actual Actual Budget Projected Budget Projected Projected Projected ProjectedExpendituresSalaries467,435$ 507,395$ 535,995$ 533,500$ 561,611$ 574,247$ 588,603$ 606,261$ 624,449$ Benefits166,052 189,680 201,768 183,944 200,349 211,314 223,670 237,190 249,956 Contractual Services227,722 106,863 194,700 83,200 191,980 116,689 111,649 145,450 113,950 Supplies7,836 12,412 9,691 14,941 11,252 11,585 11,941 12,322 12,730 Total Community Development869,045$ 816,350$ 942,154$ 815,585$ 965,192$ 913,835$ 935,863$ 1,001,223$ 1,001,085$ COMMUNITY DEVELOPMENT DEPARTMENTThe primary focus of the Community Development Department is to ensure that all existing and new construction is consistent with the overall development goals of the City which entails short and long-range planning, administration of zoning regulations, building permits issuance and code enforcement. The department also provides staff support to the City Council, Plan Commission, Zoning Board of Appeals and Park Board and assists in the review of all development plans proposed within the United City of Yorkville.$0$200$400$600$800$1,000$1,200Thousands63 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Community Development 01-220-50-00-5010 SALARIES & WAGES 467,435$ 507,395$ 535,995$ 533,500$ 561,611$ 574,247$ 588,603$ 606,261$ 624,449$ 01-220-52-00-5212 RETIREMENT PLAN CONTRIBUTION 46,722 50,185 60,639 61,100 63,087 65,751 69,102 72,751 74,934 01-220-52-00-5214 FICA CONTRIBUTION 34,486 37,593 39,552 39,552 41,374 42,305 43,363 44,664 46,004 01-220-52-00-5216 GROUP HEALTH INSURANCE 77,686 93,330 93,545 75,420 87,238 94,217 101,754 109,894 118,686 01-220-52-00-5222 GROUP LIFE INSURANCE 375 439 446 420 436 440 444 448 452 01-220-52-00-5223 DENTAL INSURANCE 5,893 7,052 6,505 6,371 7,065 7,418 7,789 8,178 8,587 01-220-52-00-5224 VISION INSURANCE 890 1,081 1,081 1,081 1,149 1,183 1,218 1,255 1,293 01-220-54-00-5412 TRAINING & CONFERENCES 4,645 1,624 7,300 7,300 7,300 7,300 7,300 7,300 7,300 01-220-54-00-5415 TRAVEL & LODGING 4,713 40 6,500 - 6,500 6,500 6,500 6,500 6,500 01-220-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 44,985 - - - - - - - - 01-220-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - 3,115 - - - 6,239 1,199 35,000 3,500 01-220-54-00-5426 PUBLISHING & ADVERTISING 3,433 2,308 2,500 2,500 2,500 2,500 2,500 2,500 2,500 01-220-54-00-5430 PRINTING & DUPLICATING 1,254 1,110 1,500 1,500 1,500 1,500 1,500 1,500 1,500 01-220-54-00-5440 TELECOMMUNICATIONS 3,914 3,229 4,000 4,000 4,000 4,000 4,000 4,000 4,000 01-220-54-00-5452 POSTAGE & SHIPPING 687 324 500 500 500 1,000 1,000 1,000 1,000 01-220-54-00-5459 INSPECTIONS 102,073 40,010 70,000 45,000 70,000 70,000 70,000 70,000 70,000 01-220-54-00-5460 DUES & SUBSCRIPTIONS 2,876 3,391 2,750 2,750 2,750 5,000 5,000 5,000 5,000 01-220-54-00-5462 PROFESSIONAL SERVICES 56,442 49,443 92,500 12,500 89,280 5,000 5,000 5,000 5,000 01-220-54-00-5485 RENTAL & LEASE PURCHASE 2,700 2,269 3,150 3,150 3,150 3,150 3,150 3,150 3,150 01-220-54-00-5490 VEHICLE MAINTENANCE SERVICES - - 4,000 4,000 4,500 4,500 4,500 4,500 4,500 01-220-56-00-5610 OFFICE SUPPLIES 1,132 971 1,500 1,500 1,500 1,500 1,500 1,500 1,500 01-220-56-00-5620 OPERATING SUPPLIES 4,411 7,958 3,750 9,000 5,000 5,000 5,000 5,000 5,000 01-220-56-00-5695 GASOLINE 2,293 3,483 4,441 4,441 4,752 5,085 5,441 5,822 6,230 869,045$ 816,350$ 942,154$ 815,585$ 965,192$ 913,835$ 935,863$ 1,001,223$ 1,001,085$ Community Development Department Expenditures 64 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026Actual Actual Budget Projected Budget Projected Projected Projected ProjectedExpendituresSalaries414,487$ 413,395$ 549,443$ 460,000$ 596,797$ 609,416$ 623,753$ 641,387$ 659,550$ Benefits192,711 186,497 245,418 209,886 280,851 297,840 316,711 337,257 357,536 Contractual Services1,344,900 1,417,923 1,591,767 2,120,693 1,648,528 1,720,038 1,779,306 1,821,792 1,876,737 Supplies125,841 198,619 125,910 124,184 130,380 118,178 120,101 122,159 124,361 Total Public Works 2,077,939$ 2,216,434$ 2,512,538$ 2,914,763$ 2,656,556$ 2,745,472$ 2,839,871$ 2,922,595$ 3,018,184$ PUBLIC WORKS DEPARTMENT - STREET OPERATIONS / HEALTH & SANITATIONThe Public Works Department is an integral part of the United City of Yorkville. We provide high quality drinking water, efficient disposal of sanitary waste and maintain a comprehensive road and storm sewer network to ensure the safety and quality of life for the citizens of Yorkville.$0$500$1,000$1,500$2,000$2,500$3,000$3,500Thousands65 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Public Works - Street Operations 01-410-50-00-5010 SALARIES & WAGES 378,009$ 380,160$ 516,943$ 437,500$ 560,857$ 573,476$ 587,813$ 605,447$ 623,610$ 01-410-50-00-5015 PART-TIME SALARIES 13,430 11,665 12,500 - 13,440 13,440 13,440 13,440 13,440 01-410-50-00-5020 OVERTIME 23,048 21,570 20,000 22,500 22,500 22,500 22,500 22,500 22,500 01-410-52-00-5212 RETIREMENT PLAN CONTRIBUTION 40,023 39,814 60,746 53,000 65,530 68,239 71,651 75,354 77,533 01-410-52-00-5214 FICA CONTRIBUTION 30,330 30,153 40,268 36,000 43,565 44,545 45,659 47,029 48,440 01-410-52-00-5216 GROUP HEALTH INSURANCE 113,502 107,865 134,105 112,129 158,930 171,644 185,376 200,206 216,222 01-410-52-00-5222 GROUP LIFE INSURANCE 428 391 499 437 592 598 604 610 616 01-410-52-00-5223 DENTAL INSURANCE 7,363 7,256 8,474 7,171 10,610 11,141 11,698 12,283 12,897 01-410-52-00-5224 VISION INSURANCE 1,065 1,018 1,326 1,149 1,624 1,673 1,723 1,775 1,828 01-410-54-00-5412 TRAINING & CONFERENCES 1,476 2,423 4,500 4,500 6,000 6,000 6,000 6,000 6,000 01-410-54-00-5415 TRAVEL & LODGING 950 750 2,500 - 3,000 3,000 3,000 3,000 3,000 01-410-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK - - 142,551 622,551 100,000 121,177 143,646 143,646 143,646 01-410-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK 316 7,395 - - - 8,404 2,010 - 9,106 01-410-54-00-5435 TRAFFIC SIGNAL MAINTENANCE 6,201 26,083 20,000 20,000 30,000 30,000 30,000 30,000 30,000 01-410-54-00-5440 TELECOMMUNICATIONS 3,725 3,363 7,600 7,600 7,600 7,600 7,600 7,600 7,600 01-410-54-00-5455 MOSQUITO CONTROL - - 6,300 6,300 6,615 6,946 7,293 7,658 8,041 01-410-54-00-5458 TREE & STUMP MAINTENANCE 10,245 5,091 13,000 17,000 15,000 15,000 15,000 15,000 15,000 01-410-54-00-5462 PROFESSIONAL SERVICES 5,758 10,042 9,225 9,225 9,225 9,225 9,225 9,225 9,225 01-410-54-00-5483 JULIE SERVICES 2,190 3,114 3,000 3,000 4,500 4,500 4,500 4,500 4,500 01-410-54-00-5485 RENTAL & LEASE PURCHASE 2,124 4,052 6,000 6,000 6,000 6,000 6,000 6,000 6,000 01-410-54-00-5488 OFFICE CLEANING 1,020 791 788 1,290 1,329 1,369 1,410 1,452 1,496 01-410-54-00-5490 VEHICLE MAINTENANCE SERVICES 105,158 70,059 65,000 65,000 65,000 65,000 65,000 65,000 65,000 01-410-56-00-5600 WEARING APPAREL 3,584 2,524 5,000 5,000 5,000 5,000 5,000 5,000 5,000 01-410-56-00-5618 SALT & CALCIUM CHLORIDE - 62,951 - - - - - - - 01-410-56-00-5620 OPERATING SUPPLIES 37,460 56,131 19,450 19,450 22,000 22,000 22,000 22,000 22,000 01-410-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 32,735 30,312 42,000 42,000 30,000 30,000 30,000 30,000 30,000 01-410-56-00-5630 SMALL TOOLS & EQUIPMENT 1,613 13,494 7,500 7,500 21,500 7,500 7,500 7,500 7,500 01-410-56-00-5640 REPAIR & MAINTENANCE 29,897 9,762 24,000 24,000 25,000 25,000 25,000 25,000 25,000 01-410-56-00-5665 JULIE SUPPLIES 380 2,681 2,234 2,234 1,200 1,200 1,200 1,200 1,200 01-410-56-00-5695 GASOLINE 20,172 20,764 25,726 24,000 25,680 27,478 29,401 31,459 33,661 872,202$ 931,674$ 1,201,235$ 1,556,536$ 1,262,297$ 1,309,655$ 1,361,249$ 1,399,884$ 1,450,061$ Public Works - Street Department Expenditures 66 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Public Works - Health & Sanitation 01-540-54-00-5441 GARBAGE SERVICES - SENIOR SUBSIDY 32,799$ 34,472$ 35,875$ 43,500$ 44,588$ 45,926$ 47,304$ 48,723$ 50,185$ 01-540-54-00-5442 GARBAGE SERVICES 1,166,218 1,244,648 1,268,428 1,306,500 1,340,671 1,380,891 1,422,318 1,464,988 1,508,938 01-540-54-00-5443 LEAF PICKUP 6,720 5,640 7,000 8,227 9,000 9,000 9,000 9,000 9,000 1,205,737$ 1,284,760$ 1,311,303$ 1,358,227$ 1,394,259$ 1,435,817$ 1,478,622$ 1,522,711$ 1,568,123$ 2,077,939$ 2,216,434$ 2,512,538$ 2,914,763$ 2,656,556$ 2,745,472$ 2,839,871$ 2,922,595$ 3,018,184$ Public Works - Health & Sanitation Department Expenditures Total Public Works - Street & Sanitation Department Expenditures 67 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026Actual Actual Budget Projected Budget Projected Projected Projected ProjectedExpendituresSalaries-$ 5,615$ 500$ 750$ 500$ 500$ 500$ 500$ 500$ Benefits335,729 359,027 398,253 382,539 407,520 423,602 445,628 468,976 493,725 Contractual Services2,953,274 2,791,311 3,848,522 3,378,656 3,271,881 3,321,968 3,185,164 3,231,632 3,283,307 Supplies2,809 5,226 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Contingency- - 80,000 302,000 75,000 75,000 75,000 75,000 75,000 Total Expenditures3,291,812$ 3,161,179$ 4,342,275$ 4,078,945$ 3,769,901$ 3,836,070$ 3,721,292$ 3,791,108$ 3,867,532$ Other Financing Uses3,040,283 2,566,540 2,191,837 3,414,069 2,895,494 4,356,857 4,163,725 4,679,271 4,791,911 Total Admin Services & Transfers6,332,095$ 5,727,719$ 6,534,112$ 7,493,014$ 6,665,395$ 8,192,927$ 7,885,017$ 8,470,379$ 8,659,443$ ADMINISTRATIVE SERVICES DEPARTMENTThe Administrative Services Department accounts for General Fund expenditures that are shared by all departments and cannot be easily classified in one department or the other. These expenditures include such items as tax rebates, shared services, information technology, bad debt, engineering services, legal expenditures and interfund transfers. $0$1,000$2,000$3,000$4,000$5,000$6,000$7,000$8,000$9,000$10,000Thousands68 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescriptionAdministrative Services01-640-50-00-5092 POLICE SPECIAL DETAIL WAGES -$ 5,615$ 500$ 750$ 500$ 500$ 500$ 500$ 500$ 01-640-52-00-5230 UNEMPLOYMENT INSURANCE 16,317 13,978 15,000 16,250 16,500 16,500 16,500 16,500 16,500 01-640-52-00-5231 LIABILITY INSURANCE 298,408 311,973 343,684 326,720 346,323 367,102 389,128 412,476 437,225 01-640-52-00-5240 RETIREES - GROUP HEALTH INSURANCE 20,877 31,818 39,066 39,066 44,302 40,000 40,000 40,000 40,000 01-640-52-00-5241 RETIREES - DENTAL INSURANCE 86 1,091 423 423 333 - - - - 01-640-52-00-5242 RETIREES - VISION INSURANCE 41 167 80 80 62 - - - - 01-640-54-00-5418 PURCHASING SERVICES 42,953 53,064 59,664 59,664 62,437 65,349 66,207 71,488 72,788 01-640-54-00-5423 IDOR ADMINISTRATION FEE 45,372 45,538 47,047 47,474 48,582 49,453 50,346 51,259 52,195 01-640-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK - - - - 1,895 - - 2,071 - 01-640-54-00-5427 GC HOUSING RENTAL ASSISTANCE6,555 8,148 9,843 9,348 10,114 11,125 12,238 13,462 14,808 01-640-54-00-5428UTILITY TAX REBATE3,305 6,933 14,375 8,000 8,000 - - - - 01-640-54-00-5431 LOCAL ECONOMIC SUPPORT PROGRAM- - 603,250 603,250 - - - - - 01-640-54-00-5432 FACILITY MANAGEMENT SERVICES53,471 57,547 64,443 64,443 - - - - - 01-640-54-00-5439 AMUSEMENT TAX REBATE44,548 36,334 46,000 3,000 12,000 40,000 12,075 - - 01-640-54-00-5449 KENCOM106,287 105,851 154,350 162,879 124,409 136,350 148,385 162,623 177,185 01-640-54-00-5450 INFORMATION TECHNOLOGY SERVICES203,631 223,210 392,681 200,000 400,000 382,500 225,000 225,000 225,000 01-640-54-00-5453 BUILDINGS & GROUNDS CHARGEBACK- - - - 118,757 123,923 129,512 135,632 141,964 01-640-54-00-5456 CORPORATE COUNSEL134,248 82,228 110,000 100,000 110,000 110,000 110,000 110,000 110,000 01-640-54-00-5461 LITIGATION COUNSEL78,469 78,731 110,000 90,000 110,000 110,000 110,000 110,000 110,000 01-640-54-00-5462 PROFESSIONAL SERVICES21,042 47,072 8,250 26,356 48,150 48,150 48,150 48,150 48,150 01-640-54-00-5463 SPECIAL COUNSEL55,901 43,207 25,000 25,000 25,000 25,000 25,000 25,000 25,000 01-640-54-00-5465 ENGINEERING SERVICES385,933 248,597 390,000 290,000 300,000 300,000 300,000 300,000 300,000 01-640-54-00-5473 KENDALL AREA TRANSIT23,550 23,550 25,000 25,000 25,000 25,000 25,000 25,000 25,000 01-640-54-00-5475 CABLE CONSORTIUM FEE101,403 76,777 105,000 - 65,000 65,000 65,000 65,000 65,000 01-640-54-00-5481 HOTEL TAX REBATE69,807 72,272 72,000 54,000 72,000 72,000 72,000 72,000 72,000 01-640-54-00-5486 ECONOMIC DEVELOPMENT161,950 166,428 160,000 165,000 165,000 165,000 165,000 165,000 165,000 01-640-54-00-5491 CITY PROPERTY TAX REBATE1,233 1,258 1,300 1,287 1,326 1,366 1,407 1,449 1,492 01-640-54-00-5492 SALES TAX REBATE862,920 882,297 906,762 985,000 1,004,700 1,024,794 1,045,290 1,066,196 1,087,520 01-640-54-00-5493 BUSINESS DISTRICT REBATE 402,177 385,475 397,057 399,350 413,511 420,958 428,554 436,302 444,205 01-640-54-00-5494 ADMISSIONS TAX REBATE148,133 146,143 145,000 58,105 145,000 145,000 145,000 145,000 145,000 01-640-54-00-5499 BAD DEBT386 651 1,500 1,500 1,000 1,000 1,000 1,000 1,000 01-640-56-00-5625 REIMBURSABLE REPAIRS2,809 5,226 15,000 15,000 15,000 15,000 15,000 15,000 15,000 01-640-70-00-7799 CONTINGENCY- - 80,000 302,000 75,000 75,000 75,000 75,000 75,000 3,291,812$ 3,161,179$ 4,342,275$ 4,078,945$ 3,769,901$ 3,836,070$ 3,721,292$ 3,791,108$ 3,867,532$ 01-640-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL 569,725$ 240,663$ 306,000$ 1,306,000$ -$ 268,144$ 301,944$ 306,481$ 337,489$ 01-640-99-00-9924 TRANSFER TO BUILDINGS & GROUNDS - - - - 191,600 791,598 693,509 1,130,345 1,120,485 01-640-99-00-9942 TRANSFER TO DEBT SERVICE 315,781 315,471 315,225 311,225 321,375 322,075 - - - 01-640-99-00-9952 TRANSFER TO SEWER 856,583 575,030 174,744 174,744 586,749 994,479 1,134,606 1,136,806 1,147,080 Administrative Services Department Expenditures69 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescription01-640-99-00-9979 TRANSFER TO PARKS & RECREATION1,274,699 1,410,988 1,369,284 1,596,578 1,768,777 1,952,008 2,003,460 2,073,681 2,153,042 01-640-99-00-9982 TRANSFER TO LIBRARY OPERATIONS23,495 24,388 26,584 25,522 26,993 28,553 30,206 31,958 33,815 3,040,283$ 2,566,540$ 2,191,837$ 3,414,069$ 2,895,494$ 4,356,857$ 4,163,725$ 4,679,271$ 4,791,911$ 12,998,597$ 13,439,021$ 15,460,545$ 15,110,693$ 15,142,697$ 15,730,743$ 15,961,024$ 16,477,558$ 17,013,277$ 29,917$ 32,092$ 35,000$ 135,000$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ (3,040,283) (2,566,540) (2,191,837) (3,414,069) (2,895,494) (4,356,857) (4,163,725) (4,679,271) (4,791,911) (3,010,366)$ (2,534,448)$ (2,156,837)$ (3,279,069)$ (2,860,494)$ (4,321,857)$ (4,128,725)$ (4,644,271)$ (4,756,911)$ Surplus(Deficit) 383,443 632,238 (315,646) - - (1,747,405) (1,439,952) (2,124,567) (2,433,081) Fund Balance 6,879,823$ 7,512,060$ 7,322,013$ 7,512,060$ 7,512,060$ 5,764,655$ 4,324,703$ 2,200,136$ (232,945)$ Fund Balance % 42.89% 46.93% 41.48% 40.55% 41.65% 28.70% 21.49% 10.40% -1.07%Other Financing UsesTotal General Fund Expenditures(Transfers Out)Transfers InGeneral Fund Net Transfers70 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenuesTaxes13,381$ 13,382$ 16,034$ 16,034$ 19,000$ 21,500$ 24,000$ 26,500$ 26,500$ Total Revenues13,381$ 13,382$ 16,034$ 16,034$ 19,000$ 21,500$ 24,000$ 26,500$ 26,500$ ExpendituresContractual Services 9,453$ 10,374$ 37,326$ 21,525$ 59,200$ 12,200$ 13,640$ 13,640$ 13,640$ Total Expenditures 9,453$ 10,374$ 37,326$ 21,525$ 59,200$ 12,200$ 13,640$ 13,640$ 13,640$ Surplus (Deficit) 3,928$ 3,008$ (21,292)$ (5,491)$ (40,200)$ 9,300$ 10,360$ 12,860$ 12,860$ Ending Fund Balance 10,485$ 13,492$ (15,614)$ 8,001$ (32,199)$ (22,899)$ (12,539)$ 321$ 13,181$ 110.92% 130.06% -41.83% 37.17% -54.39% -187.70% -91.93% 2.35% 96.63%Fox Hill SSA Fund (11)This fund was created for the purpose of maintaining the common areas of the Fox Hill Estates (SSA 2004-201) subdivision. All money for the fund is derived from property taxes levied on homeowners in the subdivision.($40)($20)$0$20ThousandsFund Balance71 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription FOX HILL SSA FUND - 11 11-000-40-00-4000 PROPERTY TAXES 13,381$ 13,382$ 16,034$ 16,034$ 19,000$ 21,500$ 24,000$ 26,500$ 26,500$ 13,381 13,382 16,034$ 16,034$ 19,000$ 21,500$ 24,000$ 26,500$ 26,500$ 11-111-54-00-5462 PROFESSIONAL SERVICES 2,835$ 3,352$ 3,126$ -$ -$ -$ -$ -$ -$ 11-111-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 6,618 7,022 34,200 21,525 59,200 12,200 13,640 13,640 13,640 9,453$ 10,374$ 37,326$ 21,525$ 59,200$ 12,200$ 13,640$ 13,640$ 13,640$ Surplus(Deficit)3,928 3,008 (21,292) (5,491) (40,200) 9,300 10,360 12,860 12,860 Fund Balance 10,485$ 13,492$ (15,614)$ 8,001$ (32,199)$ (22,899)$ (12,539)$ 321$ 13,181$ 110.92%130.06%-41.83%37.17%-54.39%-187.70%-91.93%2.35%96.63% Fox Hill SSA Revenues Fox Hill SSA Expenditures 72 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenuesTaxes15,639$ 18,140$ 20,363$ 20,363$ 21,000$ 21,000$ 22,000$ 22,000$ 22,000$ Total Revenues15,639$ 18,140$ 20,363$ 20,363$ 21,000$ 21,000$ 22,000$ 22,000$ 22,000$ ExpendituresContractual Services 17,013$ 11,713$ 20,326$ 17,200$ 17,200$ 17,200$ 18,640$ 18,640$ 18,640$ Total Expenditures 17,013$ 11,713$ 20,326$ 17,200$ 17,200$ 17,200$ 18,640$ 18,640$ 18,640$ Surplus (Deficit) (1,374)$ 6,427$ 37$ 3,163$ 3,800$ 3,800$ 3,360$ 3,360$ 3,360$ Ending Fund Balance (22,626)$ (16,200)$ (18,630)$ (13,037)$ (9,237)$ (5,437)$ (2,077)$ 1,283$ 4,643$ -132.99% -138.31% -91.66% -75.80% -53.70% -31.61% -11.14% 6.88% 24.91%This fund was created for the purpose of maintaining the common areas of the Sunflower Estates (SSA 2006-119) subdivision. All money for the fund is derived from property taxes levied on homeowners in the subdivision.Sunflower SSA Fund (12)($30)($20)($10)$0$10ThousandsFund Balance73 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription SUNFLOWER SSA FUND - 12 12-000-40-00-4000 PROPERTY TAXES 15,639$ 18,140$ 20,363$ 20,363$ 21,000$ 21,000$ 22,000$ 22,000$ 22,000$ 15,639$ 18,140$ 20,363$ 20,363$ 21,000$ 21,000$ 22,000$ 22,000$ 22,000$ 12-112-54-00-5416 POND MAINTENANCE 1,525$ -$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 12-112-54-00-5462 PROFESSIONAL SERVICES 2,835 3,258 3,126 - - - - - - 12-112-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 12,653 8,455 12,200 12,200 12,200 12,200 13,640 13,640 13,640 17,013$ 11,713$ 20,326$ 17,200$ 17,200$ 17,200$ 18,640$ 18,640$ 18,640$ Surplus(Deficit)(1,374) 6,427 37 3,163 3,800 3,800 3,360 3,360 3,360 Fund Balance (22,626)$ (16,200)$ (18,630)$ (13,037)$ (9,237)$ (5,437)$ (2,077)$ 1,283$ 4,643$ -132.99%-138.31%-91.66%-75.80%-53.70%-31.61%-11.14%6.88%24.91% Sunflower SSA Revenues Sunflower SSA Expenditures 74 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenuesIntergovernmental530,471$ 749,242$ 809,598$ 1,171,668$ 1,258,019$ 1,274,602$ 873,642$ 890,894$ 908,492$ Investment Earnings15,511 9,563 4,263 1,400 2,000 2,000 2,000 5,000 5,000 Reimbursements100 26,717 - - - - - - - Total Revenues546,082$ 785,522$ 813,861$ 1,173,068$ 1,260,019$ 1,276,602$ 875,642$ 895,894$ 913,492$ ExpendituresContractual Services 95,684$ -$ -$ -$ -$ -$ -$ -$ -$ Supplies 84,453 97,930 175,000 87,245 138,000 175,000 175,000 175,000 175,000 Capital Outlay 429,058 627,267 942,462 873,788 2,297,413 787,045 750,000 730,000 726,933 Total Expenditures 609,195$ 725,197$ 1,117,462$ 961,033$ 2,435,413$ 962,045$ 925,000$ 905,000$ 901,933$ Surplus (Deficit) (63,113)$ 60,325$ (303,601)$ 212,035$ (1,175,394)$ 314,557$ (49,358)$ (9,106)$ 11,559$ Ending Fund Balance635,382$ 695,707$ 345,323$ 907,742$ (267,652)$ 46,905$ (2,453)$ (11,559)$ -$ Motor Fuel Tax Fund (15)The Motor Fuel Tax Fund is used to maintain existing and construct new City owned roadways, alleys and parking lots. The fund also purchases materials used in the maintenance and operation of those facilities.($500)$0$500$1,000ThousandsFund Balance75 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription MOTOR FUEL TAX FUND - 15 15-000-41-00-4112 MOTOR FUEL TAX 482,866$ 466,091$ 472,697$ 391,853$ 482,526$ 492,177$ 502,021$ 512,061$ 522,302$ 15-000-41-00-4113 MFT HIGH GROWTH 47,605 47,299 11,000 79,463 11,000 11,000 11,000 11,000 11,000 15-000-41-00-4114 TRANSPORTATION RENEWAL TAX - 235,852 320,901 282,477 346,618 353,550 360,621 367,833 375,190 15-000-41-00-4115 REBUILD ILLINOIS - - 5,000 417,875 417,875 417,875 - - - 15-000-45-00-4500 15,511 9,563 4,263 1,400 2,000 2,000 2,000 5,000 5,000 15-000-46-00-4690 REIMB - MISCELLANEOUS 100 26,717 - - - - - - - 546,082$ 785,522$ 813,861$ 1,173,068$ 1,260,019$ 1,276,602$ 875,642$ 895,894$ 913,492$ 15-155-54-00-5482 STREET LIGHTING 95,684$ -$ -$ -$ -$ -$ -$ -$ -$ 15-155-56-00-5618 SALT 84,453 97,930 175,000 87,245 138,000 175,000 175,000 175,000 175,000 15-155-60-00-6004 BASELINE ROAD BRIDGE REPAIRS - - 25,000 - - - - - - 15-155-60-00-6005 FOX HILL IMPROVEMENTS - - - - 1,253,625 - - - - 15-155-60-00-6025 ROAD TO BETTER ROADS PROGRAM 355,271 553,480 781,674 775,000 920,000 700,000 700,000 680,000 676,933 15-155-60-00-6028 PAVEMENT STRIPING PROGRAM - - 62,000 25,000 50,000 50,000 50,000 50,000 50,000 15-155-60-00-6079 ROUTE 47 EXPANSION 73,787 73,787 73,788 73,788 73,788 37,045 - - - 609,195$ 725,197$ 1,117,462$ 961,033$ 2,435,413$ 962,045$ 925,000$ 905,000$ 901,933$ Surplus(Deficit)(63,113) 60,325 (303,601) 212,035 (1,175,394) 314,557 (49,358) (9,106) 11,559 Fund Balance 635,382$ 695,707$ 345,323$ 907,742$ (267,652)$ 46,905$ (2,453)$ (11,559)$ -$ INVESTMENT EARNINGS Motor Fuel Tax Revenues Motor Fuel Tax Expenditures 76 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenuesIntergovernmental32,878$ 38,000$ -$ -$ -$ 476,475$ -$ -$ -$ Licenses & Permits300,743 154,916 141,000 637,000 105,000 105,000 105,000 105,000 105,000 Charges for Service752,262 775,218 780,000 780,000 785,000 790,000 795,000 800,000 805,000 Investment Earnings34,012 61,060 1,098 65 500 1,000 2,000 3,000 3,000 Reimbursements1,169,174 49,999 151,572 126,987 2,521,322 682,765 1,015,000 - 171,600 Miscellaneous- - 2,000 - - - - - - Total Revenues2,289,069$ 1,079,193$ 1,075,670$ 1,544,052$ 3,411,822$ 2,055,240$ 1,917,000$ 908,000$ 1,084,600$ Other Financing Sources569,725 240,663 306,000 1,306,000 1,995,000 268,144 301,944 306,481 337,489 Total Revenues and Transfers2,858,794$ 1,319,856$ 1,381,670$ 2,850,052$ 5,406,822$ 2,323,384$ 2,218,944$ 1,214,481$ 1,422,089$ ExpendituresContractual Services 135,926$ 191,913$ 260,964$ 325,271$ 234,189$ 233,802$ 147,312$ 154,742$ 162,618$ Supplies 56,337 46,637 173,000 170,530 102,500 102,500 102,500 102,500 102,500 Capital Outlay 1,923,491 663,393 2,774,950 2,378,494 4,030,151 1,837,300 1,551,467 536,467 786,467 Debt Service 407,563 322,188 321,338 321,338 315,338 319,338 313,038 316,738 315,138 Total Expenditures 2,523,317$ 1,224,131$ 3,530,252$ 3,195,633$ 4,682,178$ 2,492,940$ 2,114,317$ 1,110,447$ 1,366,723$ Other Financing Uses94,947 136,998 138,895 238,895 454,558 104,209 104,627 104,034 55,366 Total Expenditures & Transfers2,618,264$ 1,361,129$ 3,669,147$ 3,434,528$ 5,136,736$ 2,597,149$ 2,218,944$ 1,214,481$ 1,422,089$ Surplus (Deficit)240,530$ (41,273)$ (2,287,477)$ (584,476)$ 270,086$ (273,765)$ -$ -$ -$ Ending Fund Balance629,429$ 588,155$ 78,960$ 3,679$ 273,765$ -$ -$ -$ -$ City-Wide Capital Fund (23)The City-Wide Capital Fund is used to maintain existing and construct new public infrastructure, and to fund other improvements that benefit the public. $0$200$400$600$800ThousandsFund Balance77 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescriptionCITY-WIDE CAPITAL FUND - 2323-000-41-00-4163-$ -$ -$ -$ -$ 476,475$ -$ -$ -$ 23-000-41-00-418832,878 - - - - - - - - 23-000-41-00-4189 DCEO - MATERIAL STORAGE BLDG - 38,000 - - - - - - - 23-000-42-00-4210 BUILDING PERMITS 1,499 2,530 - 200,000 - - - - - 23-000-42-00-4214 DEVELOPMENT FEES - CW CAPITAL 5,512 6,294 6,000 2,000 5,000 5,000 5,000 5,000 5,000 23-000-42-00-4216 BUILD PROGRAM PERMITS 1,815 - - - - - - - - 23-000-42-00-4218 DEVELOPMENT FEES - MUNICIPAL BLDG 29,917 32,092 35,000 135,000 - - - - - 23-000-42-00-4222 ROAD CONTRIBUTION FEE 262,000 114,000 100,000 300,000 100,000 100,000 100,000 100,000 100,000 23-000-44-00-4440 ROAD INFRASTRUCTURE FEE 752,262 775,218 780,000 780,000 785,000 790,000 795,000 800,000 805,000 23-000-45-00-450034,012 10,709 1,098 65 500 1,000 2,000 3,000 3,000 23-000-45-00-4550 GAIN ON INVESTMENT- 50,351 - - - - - - - 23-000-46-00-4607 REIMB - BLACKBERRY WOODS4,125 7,050 10,973 7,150 4,322 - - - - 23-000-46-00-4612 REIMB - MILL ROAD IMPROVEMENTS195,781 19,219 - 10,292 2,320,000 562,765 - - - 23-000-46-00-4618 REIMB - BRISTOL BAY ANNEX- - - - - - - - 171,600 23-000-46-00-4621 REIMB - FOUNTAIN VILLAGE99,284 9,440 38,599 7,045 - - - - - 23-000-46-00-4624 REIMB - WHISPERING MEADOWS797,238 - - - - - - - - 23-000-46-00-4636 REIMB - RAINTREE VILLAGE- 2,165 70,000 100,000 165,000 - - - - 23-000-46-00-4640 REIMB - KENNEDY ROAD (FREEDOM PLACE)- - - - - 120,000 1,015,000 - - 23-000-46-00-4660 REIMB - PUSH FOR THE PATH- - 26,523 - 26,523 - - - - 23-000-46-00-4690 REIMB - MISCELLANEOUS 72,746 12,125 5,477 2,500 5,477 - - - - 23-000-48-00-4845 DONATIONS- - 2,000 - - - - - - 2,289,069$ 1,079,193$ 1,075,670$ 1,544,052$ 3,411,822$ 2,055,240$ 1,917,000$ 908,000$ 1,084,600$ 23-000-49-00-4901 TRANSFER FROM GENERAL 569,725 240,663 306,000 1,306,000 - 268,144 301,944 306,481 337,489 23-000-49-00-4901 TRANSFER FROM BUILDINGS & GROUNDS- - - - 1,995,000 - - - - 569,725$ 240,663$ 306,000$ 1,306,000$ 1,995,000$ 268,144$ 301,944$ 306,481$ 337,489$ 2,858,794$ 1,319,856$ 1,381,670$ 2,850,052$ 5,406,822$ 2,323,384$ 2,218,944$ 1,214,481$ 1,422,089$ City-Wide - Buildings & Grounds Expenditures23-216-54-00-5446 PROPERTY & BLDG MAINT SERVICES71,157$ 92,586$ 135,000$ 120,000$ -$ -$ -$ -$ -$ 23-216-56-00-5626 HANGING BASKETS1,496 427 2,000 320 - - - - - 23-216-56-00-5656 PROPERTY & BLDG MAINT SUPPLIES36,642 10,914 71,000 80,000 - - - - - 23-216-60-00-6003 MATERIALS STORAGE BUILDING- 240,663 - - - - - - - 23-216-60-00-6011 PROPERTY ACQUISITION- - 1,995,000 1,995,000 - - - - - 23-216-60-00-6013 BEECHER CENTER320,386 - - - - - - - - 23-216-60-00-6030 CITY HALL IMPROVEMENTS- - - - - - - - - 429,681$ 344,590$ 2,203,000$ 2,195,320$ -$ -$ -$ -$ -$ FEDERAL GRANTS - STP BRISTOL RIDGEINVESTMENT EARNINGSCity-Wide Capital RevenuesOther Financing SourcesTotal City-Wide Capital Revenues & TransfersSTATE GRANTS - EDP WRIGLEY (RTE 47)City-Wide - Buildings & Grounds Expenditures78 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescription23-216-99-00-9901 TRANSFER TO GENERAL29,917$ 32,092$ 35,000$ 135,000$ -$ -$ -$ -$ -$ 29,917$ 32,092$ 35,000$ 135,000$ -$ -$ -$ -$ -$ 459,598$ 376,682$ 2,238,000$ 2,330,320$ -$ -$ -$ -$ -$ City-Wide Capital Expenditures23-230-54-00-5405 BUILD PROGRAM1,815$ -$ -$ -$ -$ -$ -$ -$ -$ 23-230-54-00-5462 PROFESSIONAL SERVICES3,599 - 5,000 5,000 13,500 13,500 10,000 10,000 10,000 23-230-54-00-5465 ENGINEERING SERVICES58,195 - 10,000 94,321 109,000 102,000 12,000 12,000 12,000 23-230-54-00-5482 STREET LIGHTING- 98,090 108,989 103,975 110,214 116,827 123,837 131,267 139,143 23-230-54-00-5498 PAYING AGENT FEES475 475 475 475 475 475 475 475 475 23-230-54-00-5499 BAD DEBT685 762 1,500 1,500 1,000 1,000 1,000 1,000 1,000 23-230-56-00-5619 SIGNS- 16,349 15,000 15,000 15,000 15,000 15,000 15,000 15,000 23-230-56-00-5632 ASPHALT PATCHING- 16,235 35,000 25,000 35,000 35,000 35,000 35,000 35,000 23-230-56-00-5637 SIDEWALK CONSTRUCTION SUPPLIES18,199 2,712 5,000 5,210 7,500 7,500 7,500 7,500 7,500 23-230-56-00-5642 STREET LIGHTING & OTHER SUPPLIES- - 45,000 45,000 45,000 45,000 45,000 45,000 45,000 23-230-60-00-6005 FOX HILL IMPROVEMENTS- - - - 85,000 85,000 - - - 23-230-60-00-6009 WRIGLEY (RTE 47) EXPANSION32,878 - - - - - - - - 23-230-60-00-6012 MILL ROAD IMPROVEMENTS195,781 186,548 - 38,260 2,260,000 - - - - 23-230-60-00-6014 BLACKBERRY WOODS4,125 7,050 10,973 7,150 6,101 - - - - 23-230-60-00-6016 US 34 (CENTER / ELDAMAIN RD) PROJECT 127,534 96,568 110,000 - 110,000 - - - - 23-230-60-00-6023 FOUNTAIN VILLAGE SUBDIVISION99,284 9,440 38,599 7,045 - - - - - 23-230-60-00-6025 ROAD TO BETTER ROADS PROGRAM69,893 99,289 312,500 100,000 850,000 300,000 300,000 300,000 300,000 23-230-60-00-6032 BRISTOL RIDGE ROAD- - - - 70,000 635,300 - - - 23-230-60-00-6034 WHISPERING MEADOWS SUBDIVISION974,071 2,828 - - - - - - - 23-230-60-00-6036 RAINTREE VILLAGE IMPROVEMENTS- 2,165 70,000 100,000 165,000 - - - - 23-230-60-00-6041 SIDEWALK REPLACEMENT PROGRAM- - 125,000 75,000 225,000 125,000 125,000 125,000 125,000 23-230-60-00-6058 ROUTE 71 (RTE 47 / RTE 126) PROJECT8,351 - 53,878 56,039 82,050 - - - - 23-230-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT 84,854 18,842 27,000 - 85,000 - - - - 23-230-60-00-6063 ROUTE 47 (RTE 30 / WATER PARK WAY)- - - - - - 111,467 111,467 111,467 23-230-60-00-6086 KENNEDY ROAD IMPROVEMENTS404 - - - - - - - - 23-230-60-00-6087 KENNEDY ROAD (FREEDOM PLACE)- - - - - 120,000 1,015,000 - - 23-230-60-00-6088 KENNEDY ROAD (NORTH)- - - - 60,000 572,000 - - - 23-230-60-00-6094 KENNEDY ROAD BIKE TRAIL 5,930 - 32,000 - 32,000 - - - - 23-230-60-00-6098 BRISTOL BAY SUBDIVISION- - - - - - - - 250,000 2014A Bond23-230-78-00-8000 PRINCIPAL PAYMENT190,000 195,000 200,000 200,000 200,000 210,000 210,000 220,000 225,000 23-230-78-00-8050 INTEREST PAYMENT132,888 127,188 121,338 121,338 115,338 109,338 103,038 96,738 90,138 Other Financing UsesCity-Wide - Buildings & Grounds Expenditures & Transfers79 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescriptionKendall County Loan - River Road Bridge23-230-97-00-8000 PRINCIPAL PAYMENT84,675 - - - - - - - - 2,093,636$ 879,541$ 1,327,252$ 1,000,313$ 4,682,178$ 2,492,940$ 2,114,317$ 1,110,447$ 1,366,723$ 23-230-99-00-9951 TRANSFER TO BUILDINGS & GROUNDS -$ -$ -$ -$ 350,000$ -$ -$ -$ -$ 23-230-99-00-9951 TRANSFER TO WATER65,030 104,906 103,895 103,895 104,558 104,209 104,627 104,034 55,366 65,030$ 104,906$ 103,895$ 103,895$ 454,558$ 104,209$ 104,627$ 104,034$ 55,366$ 2,158,666$ 984,447$ 1,431,147$ 1,104,208$ 5,136,736$ 2,597,149$ 2,218,944$ 1,214,481$ 1,422,089$ 2,523,317$ 1,224,131$ 3,530,252$ 3,195,633$ 4,682,178$ 2,492,940$ 2,114,317$ 1,110,447$ 1,366,723$ 569,725$ 240,663$ 306,000$ 1,306,000$ 1,995,000$ 268,144$ 301,944$ 306,481$ 337,489$ (94,947) (136,998) (138,895) (238,895) (454,558) (104,209) (104,627) (104,034) (55,366) 474,778$ 103,665$ 167,105$ 1,067,105$ 1,540,442$ 163,935$ 197,317$ 202,447$ 282,123$ Surplus(Deficit)240,530 (41,273) (2,287,477) (584,476) 270,086 (273,765) - - - Fund Balance629,429$ 588,155$ 78,960$ 3,679$ 273,765$ -$ -$ -$ -$ Other Financing UsesTransfers In(Transfers Out)City-Wide Capital Expenditures & TransfersTotal City-Wide Capital Fund ExpendituresCity-Wide Capital Fund Net TransfersCity-Wide Capital Expenditures80 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenuesLicenses & Permits-$ -$ -$ -$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ Charges for Service- - - - 187,247 187,338 186,341 184,384 200,848 Investment Earnings- - - - 3,000 1,000 1,000 2,500 2,500 Miscellaneous- - - - 2,000 2,000 2,000 2,000 2,000 Total Revenues-$ -$ -$ -$ 227,247$ 225,338$ 224,341$ 223,884$ 240,348$ Other Financing Sources- - - - 9,249,078 791,598 15,791,782 1,713,305 1,701,557 Total Revenues and Transfers-$ -$ -$ -$ 9,476,325$ 1,016,936$ 16,016,123$ 1,937,189$ 1,941,905$ ExpendituresSalaries -$ -$ -$ -$ 50,117$ 51,245$ 52,526$ 54,102$ 55,725$ Benefits - - - - 32,819 34,973 37,344 39,917 42,533 Contractual Services - - - - 307,988 153,686 201,052 160,521 164,197 Supplies - - - - 27,000 27,000 27,000 27,000 27,000 Capital Outlay - - - - 6,980,000 - 15,056,251 - - Debt Service - - - - 157,033 606,400 606,950 1,620,649 1,617,450 Total Expenditures -$ -$ -$ -$ 7,554,957$ 873,304$ 15,981,123$ 1,902,189$ 1,906,905$ Other Financing Uses - - - - 2,030,000 35,000 35,000 35,000 35,000 Total Expenditures & Transfers -$ -$ -$ -$ 9,584,957$ 908,304$ 16,016,123$ 1,937,189$ 1,941,905$ Surplus (Deficit) -$ -$ -$ -$ (108,632)$ 108,632$ -$ -$ -$ Ending Fund Balance-$ -$ -$ -$ (108,632)$ -$ -$ -$ -$ Buildings & Grounds Fund (24)The Buildings & Grounds Fund was created in Fiscal Year 2022 and is used to maintain existing and construct new municipal owned buildings. ($120)($100)($80)($60)($40)($20)$0ThousandsFund Balance81 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescriptionBUILDINGS & GROUNDS FUND - 2424-000-42-00-4218 DEVELOPMENT FEES - MUNICIPAL BLDG-$ -$ -$ -$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 24-000-44-00-4416 BUILDINGS & GROUNDS CHARGEBACK- - - - 187,247 187,338 186,341 184,384 200,848 24-000-45-00-4500- - - - 3,000 1,000 1,000 2,500 2,500 24-000-48-00-4845 DONATIONS- - - - 2,000 2,000 2,000 2,000 2,000 -$ -$ -$ -$ 227,247$ 225,338$ 224,341$ 223,884$ 240,348$ 24-000-49-00-4900 BOND PROCEEDS - - - - 8,707,478 - 15,098,273 - - 24-000-49-00-4901 TRANSFER FROM GENERAL - - - - 191,600 791,598 693,509 1,130,345 1,120,485 24-000-49-00-4924 TRANSFER FROM CITY-WIDE CAPITAL - - - - 350,000 - - - - 24-000-49-00-4951 TRANSFER FROM WATER - - - - - - - 348,819 347,689 24-000-49-00-4952 TRANSFER FROM SEWER- - - - - - - 234,141 233,383 -$ -$ -$ -$ 9,249,078$ 791,598$ 15,791,782$ 1,713,305$ 1,701,557$ -$ -$ -$ -$ 9,476,325$ 1,016,936$ 16,016,123$ 1,937,189$ 1,941,905$ Building & Grounds Expenditures24-216-50-00-5010 SALARIES & WAGES-$ -$ -$ -$ 50,117$ 51,245$ 52,526$ 54,102$ 55,725$ 24-216-52-00-5212 RETIREMENT PLAN CONTRIBUTION- - - - 5,630 5,868 6,167 6,492 6,687 24-216-52-00-5214 FICA CONTRIBUTION- - - - 3,547 3,627 3,718 3,830 3,945 24-216-52-00-5216 GROUP HEALTH INSURANCE- - - - 22,028 23,790 25,693 27,748 29,968 24-216-52-00-5222 GROUP LIFE INSURANCE- - - - 69 70 71 72 73 24-216-52-00-5223 DENTAL INSURANCE- - - - 1,343 1,410 1,481 1,555 1,633 24-216-52-00-5224 VISION INSURANCE- - - - 202 208 214 220 227 24-216-54-00-5402 BOND ISSUANCE COSTS- - - - 82,478 - 42,022 - - 24-216-54-00-5424COMPUTER REPLACEMENT CHARGEBACK- - - - - - 2,010 - - 24-216-54-00-5432 FACILITY MANAGEMENT SERVICES- - - - 65,510 68,686 72,020 75,521 79,197 24-216-54-00-5446 PROPERTY & BLDG MAINT SERVICES- - - - 160,000 85,000 85,000 85,000 85,000 24-216-56-00-5626 HANGING BASKETS- - - - 2,000 2,000 2,000 2,000 2,000 24-216-56-00-5656 PROPERTY & BLDG MAINT SUPPLIES- - - - 25,000 25,000 25,000 25,000 25,000 24-216-60-00-6030 CITY HALL IMPROVEMENTS- - - - 6,980,000 - - - - 24-216-60-00-60xx PUBLIC WORKS FACILITY- - - - - - 15,056,251 - - 2021 Bond24-216-82-00-8000 PRINCIPAL PAYMENT- - - - - 315,000 325,000 330,000 340,000 24-216-82-00-8050 INTEREST PAYMENT- - - - 157,033 291,400 281,950 272,200 262,300 2023 Bond24-216-86-00-8000 PRINCIPAL PAYMENT- - - - - - - 285,000 510,000 24-216-86-00-8050INTEREST PAYMENT- - - - - - - 733,449 505,150 -$ -$ -$ -$ 7,554,957$ 873,304$ 15,981,123$ 1,902,189$ 1,906,905$ INVESTMENT EARNINGSBuildings & Grounds RevenuesOther Financing SourcesBuildings & Grounds Revenues & TransfersBuilding & Grounds Expenditures82 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescription24-216-99-00-9901 TRANSFER TO GENERAL-$ -$ -$ -$ 35,000$ 35,000$ 35,000$ 35,000$ 35,000$ 24-216-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL- - - - 1,995,000 - - - - -$ -$ -$ -$ 2,030,000$ 35,000$ 35,000$ 35,000$ 35,000$ -$ -$ -$ -$ 9,584,957$ 908,304$ 16,016,123$ 1,937,189$ 1,941,905$ -$ -$ -$ -$ 7,554,957$ 873,304$ 15,981,123$ 1,902,189$ 1,906,905$ -$ -$ -$ -$ 9,249,078$ 791,598$ 15,791,782$ 1,713,305$ 1,701,557$ - - - - (2,030,000) (35,000) (35,000) (35,000) (35,000) -$ -$ -$ -$ 7,219,078$ 756,598$ 15,756,782$ 1,678,305$ 1,666,557$ Surplus(Deficit)- - - - (108,632) 108,632 - - - Fund Balance-$ -$ -$ -$ (108,632)$ -$ -$ -$ -$ Total Building & Grounds Fund ExpendituresTransfers In(Transfers Out)Other Financing UsesBuilding & Grounds Expenditures & TransfersBuilding & Grounds Fund Net Transfers83 FY 2021 FY 2022 FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 Actual Actual Budget Projected Budget Projected Projected Projected Revenues Intergovernmental -$ 4,795$ -$ -$ -$ -$ -$ -$ Licenses & Permits 243,142 363,661 109,500 244,573 109,500 109,500 109,500 109,500 Fines & Forfeits 8,640 6,799 8,800 3,650 7,800 7,800 7,800 7,800 Charges for Service 232,472 92,968 373,559 1,232,289 294,830 563,210 457,388 492,378 Investment Earnings 862 2,233 1,000 1,000 1,000 1,000 1,000 1,000 Reimbursements - 44,082 59,464 7,190 102,096 - - - Miscellaneous 511 645 1,000 1,000 1,000 1,000 1,000 1,000 Total Revenues 485,627$ 515,183$ 553,323$ 1,489,702$ 516,226$ 682,510$ 576,688$ 611,678$ Other Financing Sources 6,068 558,996 - 17,932 - - - - Total Revenues and Transfers 491,695$ 1,074,179$ 553,323$ 1,507,634$ 516,226$ 682,510$ 576,688$ 611,678$ Police Capital Expenditures Contractual Services 5,013$ 4,289$ 8,750$ 8,750$ 8,750$ 8,750$ 8,750$ 8,750$ Capital Outlay 150,707 59,702 174,500 174,500 310,000 245,000 180,000 180,000 Sub-Total Expenditures 155,720$ 63,991$ 183,250$ 183,250$ 318,750$ 253,750$ 188,750$ 188,750$ General Government Capital Expenditures Supplies 18,162$ 66,720$ 5,664$ 4,329$ 12,232$ 76,309$ 13,018$ 48,008$ Capital Outlay 44,985 - - - - - - - Sub-Total Expenditures 63,147$ 66,720$ 5,664$ 4,329$ 12,232$ 76,309$ 13,018$ 48,008$ Public Works Capital Expenditures Contractual Services 3,504$ 580$ 750$ 402$ 750$ 750$ 750$ 750$ Supplies - - 1,000 1,000 1,000 1,000 1,000 1,000 Capital Outlay 41,932 201,110 230,000 215,315 695,000 150,000 150,000 150,000 Debt Service 72,778 66,676 69,396 69,396 69,396 69,396 69,396 69,396 Total Expenditures 118,214$ 268,366$ 301,146$ 286,113$ 766,146$ 221,146$ 221,146$ 221,146$ Other Financing Uses - 531,617 - - - - - - Sub-Total Expenditures & Transfers 118,214$ 799,983$ 301,146$ 286,113$ 766,146$ 221,146$ 221,146$ 221,146$ Parks & Rec Capital Expenditures Contractual Services -$ 10$ 1,600$ 1,600$ 1,600$ 1,600$ 1,600$ 1,600$ Capital Outlay 13,539 109,076 262,460 168,678 515,096 150,000 150,000 150,000 Debt Service 2,280 2,089 2,174 2,174 2,174 2,174 2,174 2,174 Total Expenditures 15,819$ 111,175$ 266,234$ 172,452$ 518,870$ 153,774$ 153,774$ 153,774$ Other Financing Uses - 16,656 - - - - - - Sub-Total Expenditures & Transfers 15,819$ 127,831$ 266,234$ 172,452$ 518,870$ 153,774$ 153,774$ 153,774$ Total Expenditures & Transfers 352,900$ 1,058,525$ 756,294$ 646,144$ 1,615,998$ 704,979$ 576,688$ 611,678$ Surplus (Deficit) 138,795$ 15,654$ (202,971)$ 861,490$ (1,099,772)$ (22,469)$ -$ -$ Police Capital Fund Balance -$ 73,881$ -$ 189,218$ -$ -$ -$ -$ General Government Fund Balance - 941 450 941 941 941 941 941 Public Works Capital Fund Balance 91,907 101,612 - 611,115 22,469 - - - Parks & Rec Capital Fund Balance 404,135 335,258 264,563 571,908 250,000 250,000 250,000 250,000 Ending Fund Balance 496,042$ 511,692$ 265,013$ 1,373,182$ 273,410$ 250,941$ 250,941$ 250,941$ Vehicle and Equipment Fund (25) This fund was created in Fiscal Year 2014, consolidating the Police Capital, Public Works Capital and Park & Recreation Capital funds. The General Government function was added in Fiscal Year for administrative vehicle and City-wide computer purchases. This fund primarily derives its revenue from monies collected from building permits and development fees, in addition to functional cha revenue is primarily used to purchase vehicles and equipment for use in the operations of the Police, General Government, Public Works and Parks & Recreation Departments. $0 $500 $1,000 $1,500 ThousandsFund Balance 84 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription VEHICLE & EQUIPMENT FUND - 25 25-000-41-00-4170 STATE GRANTS -$ 4,795$ -$ -$ -$ -$ -$ -$ -$ 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 63,225 92,100 30,000 63,000 30,000 30,000 30,000 30,000 30,000 25-000-42-00-4216 BUILD PROGRAM PERMITS 2,720 - - - - - - - - 25-000-42-00-4217 WEATHER WARNING SIREN FEES 217 1,536 - 1,573 - - - - - 25-000-42-00-4218 ENGINEERING CAPITAL FEE 19,550 11,550 10,000 20,000 10,000 10,000 10,000 10,000 10,000 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 147,655 252,600 64,500 150,000 64,500 64,500 64,500 64,500 64,500 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 9,775 5,875 5,000 10,000 5,000 5,000 5,000 5,000 5,000 25-000-43-00-4315 7,994 6,023 8,000 3,000 7,000 7,000 7,000 7,000 7,000 25-000-43-00-4316 646 776 800 650 800 800 800 800 800 25-000-44-00-4418 MOWING INCOME 2,167 2,215 2,000 2,065 2,000 2,000 2,000 2,000 2,000 25-000-44-00-4419 COMMUNITY DEVELOPMENT CHARGEBACK 44,985 - - - - - - - - 25-000-44-00-4420 POLICE CHARGEBACK 77,158 24,032 88,344 218,344 91,732 215,950 150,950 150,950 215,950 25-000-44-00-4421 PUBLIC WORKS CHARGEBACK - - 142,551 622,551 100,000 121,177 143,646 143,646 143,646 25-000-44-00-4427 PARKS & RECREATION CHARGEBACK 90,000 - 135,000 385,000 88,866 147,774 147,774 147,774 147,774 25-000-44-00-4428 COMPUTER REPLACEMENT CHARGEBACK 18,162 66,721 5,664 4,329 12,232 76,309 13,018 48,008 62,422 25-000-45-00-4522 862 1,084 1,000 1,000 1,000 1,000 1,000 1,000 1,000 25-000-45-00-4550 GAIN ON INVESTMENT - 1,149 - - - - - - - 25-000-46-00-4691 MISCELLANEOUS REIMB - PW CAPITAL - 10,368 - - - - - - - 25-000-46-00-4692 MISCELLANEOUS REIMB - PARK CAPITAL - 33,714 59,464 7,190 102,096 - - - - 25-000-48-00-4850 MISCELLANEOUS INCOME - GEN GOV - 492 - - - - - - - 25-000-48-00-4852 MISCELLANEOUS INCOME - POLICE CAPITAL 412 87 - - - - - - - 25-000-48-00-4854 MISCELLANEOUS INCOME - PW CAPITAL 99 39 1,000 1,000 1,000 1,000 1,000 1,000 1,000 25-000-48-00-4855 MISCELLANEOUS INCOME - PARK CAPITAL - 27 - - - - - - - 485,627$ 515,183$ 553,323$ 1,489,702$ 516,226$ 682,510$ 576,688$ 611,678$ 691,092$ 25-000-49-00-4906 LOAN ISSUANCE - 548,273 - - - - - - - 25-000-49-00-4910 SALE OF CAPITAL ASSETS - GEN GOV - 450 - - - - - - - 25-000-49-00-4920 SALE OF CAPITAL ASSETS - POLICE CAPITAL 6,068 8,523 - 12,020 - - - - - 25-000-49-00-4921 SALE OF CAPITAL ASSETS - PW CAPITAL - 1,300 - - - - - - - 25-000-49-00-4922 SALE OF CAPITAL ASSETS - PARK CAPITAL - 450 - 5,912 - - - - - 6,068$ 558,996$ -$ 17,932$ -$ -$ -$ -$ -$ 491,695$ 1,074,179$ 553,323$ 1,507,634$ 516,226$ 682,510$ 576,688$ 611,678$ 691,092$ Other Financing Sources Total Vehicle & Equipment Revenues & Transf DUI FINES INVESTMENT EARNINGS - PARK CAPITAL ELECTRONIC CITATION FEES Vehicle & Equipment Revenues 85 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Police Capital 25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 5,013$ 4,289$ 8,750$ 8,750$ 8,750$ 8,750$ 8,750$ 8,750$ 8,750$ 25-205-60-00-6060 EQUIPMENT - - 44,500 44,500 50,000 50,000 50,000 50,000 50,000 25-205-60-00-6070 150,707 59,702 130,000 130,000 260,000 195,000 130,000 130,000 195,000 155,720$ 63,991$ 183,250$ 183,250$ 318,750$ 253,750$ 188,750$ 188,750$ 253,750$ General Government Capital 25-212-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 18,162$ 66,720$ 5,664$ 4,329$ 12,232$ 76,309$ 13,018$ 48,008$ 62,422$ 25-212-60-00-6070 44,985 - - - - - - - - 63,147$ 66,720$ 5,664$ 4,329$ 12,232$ 76,309$ 13,018$ 48,008$ 62,422$ Public Works Capital 25-215-54-00-5405 BUILD PROGRAM 2,720$ -$ -$ -$ -$ -$ -$ -$ -$ 25-215-54-00-5448 FILING FEES 784 580 750 402 750 750 750 750 750 25-215-56-00-5620 OPERATING SUPPLIES - - 1,000 1,000 1,000 1,000 1,000 1,000 1,000 25-215-60-00-6060 EQUIPMENT 8,435 - 130,000 115,946 15,000 - - - - 25-215-60-00-6070 33,497 201,110 100,000 99,369 680,000 150,000 150,000 150,000 150,000 185 Wolf Street Building 25-215-92-00-8000 PRINCIPAL PAYMENT 43,922 42,905 51,612 51,612 53,527 53,527 55,514 57,544 61,927 25-215-92-00-8050 INTEREST PAYMENT 28,856 23,771 17,784 17,784 15,869 15,869 13,882 11,852 7,469 118,214$ 268,366$ 301,146$ 286,113$ 766,146$ 221,146$ 221,146$ 221,146$ 221,146$ 25-215-99-00-9960 PAYMENT TO ESCROW AGENT -$ 531,617$ -$ -$ -$ -$ -$ -$ -$ -$ 531,617$ -$ -$ -$ -$ -$ -$ -$ 118,214$ 799,983$ 301,146$ 286,113$ 766,146$ 221,146$ 221,146$ 221,146$ 221,146$ Parks & Recreation Capital 25-225-54-00-5495 OUTSIDE REPAIR & MAINTENANCE -$ 10$ 1,600$ 1,600$ 1,600$ 1,600$ 1,600$ 1,600$ 1,600$ 25-225-60-00-6010 PARK IMPROVEMENTS - 33,714 59,464 7,190 152,096 50,000 50,000 50,000 50,000 25-225-60-00-6013 BEECHER CENTER PARK - - 50,000 45,000 - - - - - 25-225-60-00-6020 BUILDING & STRUCTURES - 7,404 12,596 4,465 - - - - - 25-225-60-00-6060 EQUIPMENT 13,539 - 10,400 52,888 50,000 50,000 50,000 50,000 50,000 25-225-60-00-6070 VEHICLES - 67,958 130,000 59,135 313,000 50,000 50,000 50,000 50,000 VEHICLES VEHICLES VEHICLES Public Works Capital Expenditures Police Capital Expenditures General Government Capital Expenditures Other Financing Uses Total Public Works Capital Expenditures & Transfers 86 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 185 Wolf Street Building 25-225-92-00-8000 PRINCIPAL PAYMENT 1,376 1,344 1,617 1,617 1,677 1,677 1,739 1,803 1,940 25-225-92-00-8050 INTEREST PAYMENT 904 745 557 557 497 497 435 371 234 15,819$ 111,175$ 266,234$ 172,452$ 518,870$ 153,774$ 153,774$ 153,774$ 153,774$ 25-225-99-00-9960 PAYMENT TO ESCROW AGENT - 16,656 - - - - - - - -$ 16,656$ -$ -$ -$ -$ -$ -$ -$ 15,819$ 127,831$ 266,234$ 172,452$ 518,870$ 153,774$ 153,774$ 153,774$ 153,774$ 352,900$ 510,252$ 756,294$ 646,144$ 1,615,998$ 704,979$ 576,688$ 611,678$ 691,092$ 6,068$ 558,996$ -$ 17,932$ -$ -$ -$ -$ -$ - (548,273) - - - - - - - 6,068$ 10,723$ -$ 17,932$ -$ -$ -$ -$ -$ Surplus(Deficit)138,795 15,654 (202,971) 861,490 (1,099,772) (22,469) - - - -$ 73,881$ -$ 189,218$ -$ -$ -$ -$ -$ - 941 450 941 941 941 941 941 941 91,907 101,612 - 611,115 22,469 - - - - 404,135 335,258 264,563 571,908 250,000 250,000 250,000 250,000 250,000 Fund Balance 496,042$ 511,692$ 265,013$ 1,373,182$ 273,410$ 250,941$ 250,941$ 250,941$ 250,941$ Fund Balance - Police Capital Fund Balance - Parks & Rec Capital Fund Balance - General Government Transfers In (Transfers Out) Vehicle & Equipment Fund Net Transfers Fund Balance - Public Works Capital Parks & Recreation Capital Expenditures Other Financing Uses Total Parks & Recreation Capital Expenditures & Transfers Total Vehicle & Equipment Fund Expenditures 87 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenuesLicenses & Permits8,944$ 8,555$ 8,000$ 12,000$ 8,000$ 8,000$ -$ -$ -$ Total Revenues8,944$ 8,555$ 8,000$ 12,000$ 8,000$ 8,000$ -$ -$ -$ Other Financing Sources315,781 315,470 315,225 311,225 321,375 322,075 - - - Total Revenue324,725$ 324,025$ 323,225$ 323,225$ 329,375$ 330,075$ -$ -$ -$ ExpendituresContractual Services 475$ 475$ 475$ 475$ 475$ 475$ -$ -$ -$ Debt Service 324,250 323,550 322,750 322,750 328,900 329,600 - - - Total Expenditures 324,725$ 324,025$ 323,225$ 323,225$ 329,375$ 330,075$ -$ -$ -$ Surplus (Deficit) -$ -$ -$ -$ -$ -$ -$ -$ -$ Ending Fund Balance -$ -$ -$ -$ -$ -$ -$ -$ -$ Debt Service Fund (42)The Debt Service Fund accumulates monies for payment of the 2014B bonds, which refinanced the 2005A bonds. The 2005A bonds were originally issued to finance road improvement projects. $0$50$100Fund Balance88 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription DEBT SERVICE FUND - 42 42-000-42-00-4208 RECAPTURE FEES - WATER & SEWER 8,944$ 8,555$ 8,000$ 12,000$ 8,000$ 8,000$ -$ -$ -$ 8,944$ 8,555$ 8,000$ 12,000$ 8,000$ 8,000$ -$ -$ -$ 42-000-49-00-4901 TRANSFER FROM GENERAL 315,781$ 315,470$ 315,225$ 311,225$ 321,375$ 322,075$ -$ -$ -$ 315,781$ 315,470$ 315,225$ 311,225$ 321,375$ 322,075$ -$ -$ -$ 324,725$ 324,025$ 323,225$ 323,225$ 329,375$ 330,075$ -$ -$ -$ 42-420-54-00-5498 PAYING AGENT FEES 475$ 475$ 475$ 475$ 475$ 475 - - - 2014B Refunding Bond 42-420-79-00-8000 PRINCIPAL PAYMENT 285,000 290,000 295,000 295,000 310,000 320,000$ -$ -$ -$ 42-420-79-00-8050 INTEREST PAYMENT 39,250 33,550 27,750 27,750 18,900 9,600 - - - 324,725$ 324,025$ 323,225$ 323,225$ 329,375$ 330,075$ -$ -$ -$ Surplus(Deficit)- - - - - - - - - Fund Balance -$ -$ -$ -$ -$ -$ -$ -$ -$ Debt Service Fund Revenues & Transfers Debt Service Fund Expenditures Debt Service Fund Revenues Other Financing Sources 89 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenuesLicenses & Permits27,465$ -$ -$ -$ -$ -$ -$ -$ -$ Charges for Service4,529,887 4,440,881 4,350,250 4,890,000 4,643,894 4,824,348 5,013,569 5,211,993 5,420,083 Investment Earnings19,100 27,873 22,557 1,700 3,000 10,000 15,000 20,000 25,000 Reimbursements15,659 11,110 - 2,000 - - - - - Miscellaneous62,943 101,330 100,260 100,043 102,894 105,601 108,384 111,246 114,187 Total Revenues4,655,054$ 4,581,194$ 4,473,067$ 4,993,743$ 4,749,788$ 4,939,949$ 5,136,953$ 5,343,239$ 5,559,270$ Other Financing Sources142,707 178,781 179,020 179,020 180,233 177,859 178,752 173,559 55,366 Total Revenues and Transfers4,797,761$ 4,759,975$ 4,652,087$ 5,172,763$ 4,930,021$ 5,117,808$ 5,315,705$ 5,516,798$ 5,614,636$ ExpensesSalaries 392,273$ 403,984$ 509,530$ 454,000$ 526,764$ 527,446$ 539,582$ 554,509$ 569,884$ Benefits 202,514 195,247 241,168 236,509 242,893 255,633 271,010 287,732 304,151 Contractual Services 805,723 848,173 1,078,983 973,165 1,075,631 1,038,297 1,030,012 1,014,357 1,043,531 Supplies 332,310 388,696 359,273 420,733 370,225 372,694 384,137 396,184 408,867 Capital Outlay 583,333 827,158 1,333,243 429,626 2,040,580 1,765,905 747,000 905,000 1,057,000 Debt Service 1,532,844 2,361,500 2,305,935 2,305,935 1,815,830 1,654,108 714,373 702,673 358,446 Total Expenses 3,848,997$ 5,024,758$ 5,828,132$ 4,819,968$ 6,071,923$ 5,614,083$ 3,686,114$ 3,860,455$ 3,741,879$ Other Financing Uses- - - - - - - 348,819 347,689 Total Expenses & Transfers3,848,997$ 5,024,758$ 5,828,132$ 4,819,968$ 6,071,923$ 5,614,083$ 3,686,114$ 4,209,274$ 4,089,568$ Surplus (Deficit)948,764$ (264,783)$ (1,176,045)$ 352,795$ (1,141,902)$ (496,275)$ 1,629,591$ 1,307,524$ 1,525,068$ Ending Fund Balance Equivalent3,533,027$ 3,268,245$ 1,827,113$ 3,621,040$ 2,479,138$ 1,982,863$ 3,612,454$ 4,919,978$ 6,445,046$ 91.79% 65.04% 31.35% 75.13% 40.83% 35.32% 98.00% 116.88% 157.60%Water Fund (51)The Water Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for the improvement and expansion of water infrastructure, while the operational side is used to service and maintain City water systems. $0$2,000$4,000$6,000$8,000ThousandsFund Balance Equivalent90 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescriptionWATER FUND - 5151-000-42-00-4216 BUILD PROGRAM PERMITS27,465$ -$ -$ -$ -$ -$ -$ -$ -$ 51-000-44-00-4424 WATER SALES3,117,978 3,049,572 3,129,000 3,250,000 3,412,500 3,583,125 3,762,281 3,950,395 4,147,915 51-000-44-00-4425 BULK WATER SALES550 10,700 5,000 5,000 5,000 5,000 5,000 5,000 5,000 51-000-44-00-4426 LATE PENALTIES - WATER111,720 103,063 131,250 - 116,394 121,223 126,288 131,598 137,168 51-000-44-00-4430 WATER METER SALES157,475 135,841 60,000 220,000 60,000 60,000 60,000 60,000 60,000 51-000-44-00-4440 WATER INFRASTRUCTURE FEE775,984 799,153 795,000 815,000 820,000 825,000 830,000 835,000 840,000 51-000-44-00-4450 WATER CONNECTION FEES366,180 342,552 230,000 600,000 230,000 230,000 230,000 230,000 230,000 51-000-45-00-450019,100 21,180 22,557 1,700 3,000 10,000 15,000 20,000 25,000 51-000-45-00-4550 GAIN ON INVESTMENT- 6,693 - - - - - - - 51-000-46-00-4690 REIMB - MISCELLANEOUS15,659 11,110 - 2,000 - - - - - 51-000-48-00-4820RENTAL INCOME 61,798 100,814 100,010 99,793 102,644 105,351 108,134 110,996 113,937 51-000-48-00-4850 MISCELLANEOUS INCOME1,145 516 250 250 250 250 250 250 250 4,655,054$ 4,581,194$ 4,473,067$ 4,993,743$ 4,749,788$ 4,939,949$ 5,136,953$ 5,343,239$ 5,559,270$ 51-000-49-00-4923 TRANSFER FROM CITY-WIDE CAPITAL 65,032 104,906 103,895 103,895 104,558 104,209 104,627 104,034 55,366 51-000-49-00-4952 TRANSFER FROM SEWER77,675 73,875 75,125 75,125 75,675 73,650 74,125 69,525 - 142,707$ 178,781$ 179,020$ 179,020$ 180,233$ 177,859$ 178,752$ 173,559$ 55,366$ 4,797,761$ 4,759,975$ 4,652,087$ 5,172,763$ 4,930,021$ 5,117,808$ 5,315,705$ 5,516,798$ 5,614,636$ Water Operations Department51-510-50-00-5010 SALARIES & WAGES375,615$ 392,258$ 457,530$ 442,000$ 474,764$ 485,446$ 497,582$ 512,509$ 527,884$ 51-510-50-00-5015 PART-TIME SALARIES5,328 4,177 30,000 - 30,000 30,000 30,000 30,000 30,000 51-510-50-00-5020 OVERTIME11,330 7,549 22,000 12,000 22,000 12,000 12,000 12,000 12,000 51-510-52-00-5212 RETIREMENT PLAN CONTRIBUTION39,059 39,564 54,251 52,000 55,803 56,958 59,825 62,941 64,786 51-510-52-00-5214 FICA CONTRIBUTION28,530 29,650 37,576 35,000 39,072 39,951 40,950 42,179 43,444 51-510-52-00-5216 GROUP HEALTH INSURANCE97,544 88,497 107,430 109,387 104,786 113,169 122,223 132,001 142,561 51-510-52-00-5222 GROUP LIFE INSURANCE458 428 543 540 548 553 559 565 571 51-510-52-00-5223 DENTAL INSURANCE7,033 6,657 7,278 7,127 8,351 8,769 9,207 9,667 10,150 51-510-52-00-5224VISION INSURANCE1,034 984 1,129 1,188 1,310 1,349 1,389 1,431 1,474 51-510-52-00-5230 UNEMPLOYMENT INSURANCE1,559 1,374 2,000 2,000 2,000 2,000 2,000 2,000 2,000 51-510-52-00-5231 LIABILITY INSURANCE27,297 28,093 30,961 29,267 31,023 32,884 34,857 36,948 39,165 51-510-54-00-5401 ADMINISTRATIVE CHARGEBACK111,629 118,631 124,225 124,225 128,975 131,877 135,174 139,229 143,406 51-510-54-00-5402 BOND ISSUANCE COSTS- - - - - - 33,659 - - 51-510-54-00-5405 BUILD PROGRAM27,465 - - - - - - - - 51-510-54-00-5412 TRAINING & CONFERENCES2,251 3,242 9,200 4,600 9,200 9,200 9,200 9,200 9,200 51-510-54-00-5415 TRAVEL & LODGING1,278 768 4,000 - 4,000 4,000 4,000 4,000 4,000 51-510-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK316 8,944 - - - 10,848 - - 11,493 51-510-54-00-5426 PUBLISHING & ADVERTISING1,359 449 500 500 500 500 500 500 500 51-510-54-00-5429WATER SAMPLES5,192 16,089 8,000 8,000 8,000 8,000 10,000 8,000 8,000 51-510-54-00-5430 PRINTING & DUPLICATING2,698 3,367 3,250 3,250 3,250 3,250 3,250 3,250 3,250 INVESTMENT EARNINGSWater Fund RevenuesOther Financing SourcesTotal Water Fund Revenues & Transfers 91 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescription51-510-54-00-5440 TELECOMMUNICATIONS32,084 47,667 40,000 40,000 40,000 40,000 40,000 40,000 40,000 51-510-54-00-5445 TREATMENT FACILITY SERVICES179,222 204,593 255,000 255,000 225,000 230,000 230,000 210,000 200,000 51-510-54-00-5448 FILING FEES2,696 1,934 3,000 3,000 3,000 3,000 3,000 3,000 3,000 51-510-54-00-5452 POSTAGE & SHIPPING15,815 21,640 19,000 20,000 20,000 20,000 20,000 20,000 20,000 51-510-54-00-5453 BUILDINGS & GROUNDS CHARGEBACK- - - - 14,377 15,741 16,144 16,970 18,559 51-510-54-00-5460 DUES & SUBSCRIPTIONS478 1,646 2,500 2,500 2,500 2,500 2,500 2,500 2,500 51-510-54-00-5462 PROFESSIONAL SERVICES96,790 88,766 155,000 92,500 166,000 159,750 103,500 92,500 92,500 51-510-54-00-5465 ENGINEERING SERVICES17,271 13,577 85,000 80,000 75,000 5,000 5,000 30,000 30,000 51-510-54-00-5480 UTILITIES284,677 283,487 309,520 295,000 312,700 331,462 351,350 372,431 394,777 51-510-54-00-5483 JULIE SERVICES2,190 3,114 3,000 3,000 4,500 4,500 4,500 4,500 4,500 51-510-54-00-5485RENTAL & LEASE PURCHASE1,040 1,948 1,700 2,000 2,000 2,000 2,000 2,000 2,000 51-510-54-00-5488 OFFICE CLEANING1,020 791 788 1,290 1,329 1,369 1,410 1,452 1,496 51-510-54-00-5490 VEHICLE MAINTENANCE SERVICES12,403 10,978 12,000 12,000 12,000 12,000 12,000 12,000 12,000 51-510-54-00-5495 OUTSIDE REPAIR & MAINTENANCE2,421 11,105 32,000 15,000 32,000 32,000 32,000 32,000 32,000 51-510-54-00-5498 PAYING AGENT FEES1,888 1,299 1,300 1,300 1,300 1,300 825 825 350 51-510-54-00-5499 BAD DEBT3,540 4,138 10,000 10,000 10,000 10,000 10,000 10,000 10,000 51-510-56-00-5600 WEARING APPAREL2,026 3,518 5,000 5,000 5,000 5,000 5,000 5,000 5,000 51-510-56-00-5620 OPERATING SUPPLIES5,793 8,075 16,000 16,000 11,000 11,000 11,000 11,000 11,000 51-510-56-00-5628 VEHICLE MAINTENANCE SUPPLIES1,547 1,532 2,500 2,500 2,500 2,500 2,500 2,500 2,500 51-510-56-00-5630 SMALL TOOLS & EQUIPMENT583 862 4,000 4,000 8,400 4,000 4,000 4,000 4,000 51-510-56-00-5638 TREATMENT FACILITY SUPPLIES158,763 178,975 178,500 178,500 191,425 196,796 206,636 216,968 227,816 51-510-56-00-5640 REPAIR & MAINTENANCE5,942 8,945 27,500 27,500 27,500 27,500 27,500 27,500 27,500 51-510-56-00-5664 METERS & PARTS136,571 164,887 100,000 165,000 100,000 100,000 100,000 100,000 100,000 51-510-56-00-5665 JULIE SUPPLIES380 2,681 2,233 2,233 3,000 3,000 3,000 3,000 3,000 51-510-56-00-5695 GASOLINE20,705 19,221 23,540 20,000 21,400 22,898 24,501 26,216 28,051 51-510-60-00-6011 PROPERTY ACQUISITION- - - - - - - 200,000 200,000 51-510-60-00-6015 WATER TOWER PAINTING- - 18,000 - 20,000 520,000 20,000 530,000 - 51-510-60-00-6022 WELL REHABILITATIONS119,204 492 - - 192,000 200,000 - - - 51-510-60-00-6025 ROAD TO BETTER ROADS PROGRAM15,564 631,491 634,000 35,000 950,000 847,000 720,000 168,000 850,000 51-510-60-00-6034 WHISPERING MEADOWS SUBDIVISION42,560 271 - - - - - - - 51-510-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT 14,939 4,475 7,700 - 21,000 - - - - 51-510-60-00-6060 EQUIPMENT- 76,438 500,300 81,165 463,000 7,000 7,000 7,000 7,000 51-510-60-00-6066 RTE 71 WATERMAIN REPLACEMENT288,136 8,997 12,871 26,686 33,208 - - - - 51-510-60-00-6070 VEHICLES44,877 - 90,000 90,000 100,000 - - - - 51-510-60-00-6079 ROUTE 47 EXPANSION58,053 45,372 45,372 45,372 45,372 18,905 - - - 51-510-60-00-6081 CATION EXCHANGE MEDIA REPLACEMENT- 59,622 25,000 151,403 216,000 173,000 - - - 2015A Bond51-510-77-00-8000 PRINCIPAL PAYMENT117,668 290,483 297,837 297,837 312,545 323,576 338,284 349,315 158,111 51-510-77-00-8050 INTEREST PAYMENT156,496 151,787 140,167 140,167 128,254 115,752 102,809 89,278 75,305 Debt Service - 2016 Refunding Bond51-510-85-00-8000 PRINCIPAL PAYMENT470,000 1,470,000 1,475,000 1,475,000 1,040,000 915,000 - - - 92 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescription51-510-85-00-8050 INTEREST PAYMENT195,250 176,450 117,650 117,650 58,650 27,450 - - - Debt Service - 2003 Debt Certificates51-510-86-00-8000 PRINCIPAL PAYMENT300,000 - - - - - - - - 51-510-86-00-8050 INTEREST EXPENSE13,050 - - - - - - - - Debt Service - IEPA Loan L17-15630051-510-89-00-8000 PRINCIPAL PAYMENT101,860 104,423 107,050 107,050 109,743 112,503 115,333 118,235 121,209 51-510-89-00-8050 INTEREST EXPENSE23,170 20,607 17,981 17,981 15,288 12,527 9,697 6,795 3,821 Debt Service - 2014C Refunding Bond51-510-94-00-8000 PRINCIPAL PAYMENT130,000 125,000 130,000 130,000 135,000 135,000 140,000 135,000 - 51-510-94-00-8050 INTEREST PAYMENT25,350 22,750 20,250 20,250 16,350 12,300 8,250 4,050 - 3,848,997$ 5,024,758$ 5,828,132$ 4,819,968$ 6,071,923$ 5,614,083$ 3,686,114$ 3,860,455$ 3,741,879$ 51-510-99-00-9924 TRANSFER TO BUILDINGS & GROUNDS- - - - - - - 348,819 347,689 -$ -$ -$ -$ -$ -$ -$ 348,819$ 347,689$ 3,848,997$ 5,024,758$ 5,828,132$ 4,819,968$ 6,071,923$ 5,614,083$ 3,686,114$ 3,860,455$ 3,741,879$ 142,707$ 178,781$ 179,020$ 179,020$ 180,233$ 177,859$ 178,752$ 173,559$ 55,366$ - - - - - - - (348,819) (347,689) 142,707$ 178,781$ 179,020$ 179,020$ 180,233$ 177,859$ 178,752$ (175,260)$ (292,323)$ Surplus(Deficit) 948,764 (264,783) (1,176,045) 352,795 (1,141,902) (496,275) 1,629,591 1,307,524 1,525,068 3,533,027$ 3,268,245$ 1,827,113$ 3,621,040$ 2,479,138$ 1,982,863$ 3,612,454$ 4,919,978$ 6,445,046$ 91.79% 65.04% 31.35% 75.13% 40.83% 35.32% 98.00% 116.88% 157.60%Water Fund ExpensesFund Balance EquivalentTransfers In(Transfers Out)Water Fund Net TransfersOther Financing UsesTotal Water Fund Expenses93 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenues Licenses & Permits18,000$ -$ -$ -$ -$ -$ -$ -$ -$ Charges for Service1,534,159 1,601,847 1,635,650 1,695,228 1,669,853 1,706,924 1,744,956 1,783,976 1,824,016 Investment Earnings9,679 38,751 7,473 650 1,500 2,500 5,000 7,500 10,000 Reimbursements4,885 1,630 - 1,800 - - - - - Total Revenues1,566,723$ 1,642,228$ 1,643,123$ 1,697,678$ 1,671,353$ 1,709,424$ 1,749,956$ 1,791,476$ 1,834,016$ Other Financing Sources856,583 575,030 174,744 174,744 586,749 994,479 1,134,606 1,136,806 1,147,080 Total Revenues and Transfers2,423,306$ 2,217,258$ 1,817,867$ 1,872,422$ 2,258,102$ 2,703,903$ 2,884,562$ 2,928,282$ 2,981,096$ ExpensesSalaries 192,724$ 203,811$ 256,061$ 243,250$ 267,399$ 273,253$ 279,904$ 288,085$ 296,511$ Benefits 96,011 119,911 147,784 135,772 148,791 157,872 167,896 178,783 189,662 Contractual Services 145,994 140,242 234,167 274,689 254,860 241,835 240,958 212,666 233,280 Supplies 60,342 51,182 68,256 58,463 65,563 61,930 62,980 64,083 65,241 Capital Outlay 235,161 132,845 204,361 161,685 341,309 449,370 460,000 660,000 440,000 Developer Commitments 35,938 30,948 - - - - - - - Debt Service 1,880,265 1,352,307 1,300,798 1,300,798 1,300,780 1,299,024 1,134,606 1,136,806 1,147,080 Total Expenses 2,646,435$ 2,031,246$ 2,211,427$ 2,174,657$ 2,378,702$ 2,483,284$ 2,346,344$ 2,540,423$ 2,371,774$ Other Financing Uses77,675 73,875 75,125 75,125 75,675 73,650 74,125 303,666 233,383 Total Expenses & Transfers2,724,110$ 2,105,121$ 2,286,552$ 2,249,782$ 2,454,377$ 2,556,934$ 2,420,469$ 2,844,089$ 2,605,157$ Surplus (Deficit)(300,804)$ 112,137$ (468,685)$ (377,360)$ (196,275)$ 146,969$ 464,093$ 84,193$ 375,939$ Ending Fund Balance Equivalent1,110,251$ 1,222,388$ 606,819$ 845,028$ 648,753$ 795,722$ 1,259,815$ 1,344,008$ 1,719,947$ 40.76% 58.07% 26.54% 37.56% 26.43% 31.12% 52.05% 47.26% 66.02%Sewer Fund (52)The Sewer Fund is an enterprise fund which is comprised of both a capital and operational budget. The capital portion is used for improvement and expansion of the sanitary sewer infrastructure while the operational side allows the City to service and maintain sanitary sewer systems.$0$500$1,000$1,500$2,000ThousandsFund Balance Equivalent94 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription SEWER FUND - 52 52-000-42-00-4216 BUILD PROGRAM PERMITS 18,000$ -$ -$ -$ -$ -$ -$ -$ -$ 52-000-44-00-4435 SEWER MAINTENANCE FEES 970,506 1,000,794 1,024,850 1,024,850 1,055,596 1,087,264 1,119,882 1,153,478 1,188,082 52-000-44-00-4440 SEWER INFRASTRUCTURE FEE 375,560 387,142 390,000 390,000 395,000 400,000 405,000 410,000 415,000 52-000-44-00-4455 SW CONNECTION FEES - OPERATIONS 89,378 74,200 23,300 75,000 23,300 23,300 23,300 23,300 23,300 52-000-44-00-4456 SW CONNECTION FEES - CAPITAL 82,800 124,500 180,000 205,000 180,000 180,000 180,000 180,000 180,000 52-000-44-00-4462 LATE PENALTIES - SEWER 15,537 14,611 17,500 - 15,957 16,360 16,774 17,198 17,634 52-000-44-00-4465 RIVER CROSSING FEES 378 600 - 378 - - - - - 52-000-45-00-4500 9,679 7,292 7,473 650 1,500 2,500 5,000 7,500 10,000 52-000-45-00-4550 GAIN ON INVESTMENT - 31,459 - - - - - - - 52-000-46-00-4690 4,885 1,630 - 1,800 - - - - - 1,566,723$ 1,642,228$ 1,643,123$ 1,697,678$ 1,671,353$ 1,709,424$ 1,749,956$ 1,791,476$ 1,834,016$ 52-000-49-00-4901 TRANSFER FROM GENERAL 856,583$ 575,030$ 174,744$ 174,744$ 586,749$ 994,479$ 1,134,606$ 1,136,806$ 1,147,080$ 856,583$ 575,030$ 174,744$ 174,744$ 586,749$ 994,479$ 1,134,606$ 1,136,806$ 1,147,080$ 2,423,306$ 2,217,258$ 1,817,867$ 1,872,422$ 2,258,102$ 2,703,903$ 2,884,562$ 2,928,282$ 2,981,096$ Sewer Operations Department 52-520-50-00-5010 SALARIES & WAGES 192,436$ 198,203$ 250,561$ 243,000$ 260,179$ 266,033$ 272,684$ 280,865$ 289,291$ 52-520-50-00-5015 PART-TIME SALARIES 112 5,328 5,000 - 6,720 6,720 6,720 6,720 6,720 52-520-50-00-5020 OVERTIME 176 280 500 250 500 500 500 500 500 52-520-52-00-5212 RETIREMENT PLAN CONTRIBUTION 19,737 19,733 28,403 28,000 29,283 30,518 32,072 33,764 34,775 52-520-52-00-5214 FICA CONTRIBUTION 14,273 14,720 18,509 18,509 19,563 20,003 20,503 21,118 21,752 52-520-52-00-5216 GROUP HEALTH INSURANCE 43,862 65,585 79,026 68,202 77,651 83,863 90,572 97,818 105,643 52-520-52-00-5222 GROUP LIFE INSURANCE 212 242 314 314 317 320 323 326 329 52-520-52-00-5223 DENTAL INSURANCE 3,367 4,644 5,021 4,917 5,272 5,536 5,813 6,104 6,409 52-520-52-00-5224 VISION INSURANCE 493 647 736 795 819 844 869 895 922 52-520-52-00-5230 UNEMPLOYMENT INSURANCE 820 724 750 850 850 850 850 850 850 52-520-52-00-5231 LIABILITY INSURANCE 13,247 13,616 15,025 14,185 15,036 15,938 16,894 17,908 18,982 52-520-54-00-5401 ADMINISTRATIVE CHARGEBACK 40,176 42,696 44,709 44,709 46,419 47,463 48,650 50,110 51,613 52-520-54-00-5402 BOND ISSUANCE COSTS - - - - - - 22,593 - - 52-520-54-00-5405 BUILD PROGRAM 18,000 - - - - - - - - 52-520-54-00-5412 TRAINING & CONFERENCES 277 1,570 3,500 1,500 3,500 3,500 3,500 3,500 3,500 52-520-54-00-5415 TRAVEL & LODGING 1,308 1,216 3,000 - 3,000 3,000 3,000 3,000 3,000 52-520-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK 316 5,176 - - - 8,065 - - 8,720 52-520-54-00-5430 PRINTING & DUPLICATING 1,286 1,630 1,500 1,500 1,500 1,500 1,500 1,500 1,500 52-520-54-00-5440 TELECOMMUNICATIONS 8,307 8,641 13,500 13,500 13,500 13,500 13,500 13,500 13,500 52-520-54-00-5444 LIFT STATION SERVICES 14,783 15,591 64,000 94,162 36,000 20,000 20,000 20,000 20,000 52-520-54-00-5453 BUILDINGS & GROUNDS CHARGEBACK - - - - 54,113 47,674 40,685 31,782 40,325 52-520-54-00-5462 PROFESSIONAL SERVICES 18,260 18,556 45,500 33,000 35,500 34,250 23,000 23,000 23,000 INVESTMENT EARNINGS REIMB - MISCELLANEOUS Sewer Fund Revenues Other Financing Sources Sewer Fund Revenues & Transfers 95 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 52-520-54-00-5480 UTILITIES 13,748 24,249 23,820 23,820 25,249 26,764 28,370 30,072 31,876 52-520-54-00-5483 JULIE SERVICES 2,190 3,114 3,000 3,000 4,500 4,500 4,500 4,500 4,500 52-520-54-00-5485 RENTAL & LEASE PURCHASE 1,031 1,497 1,100 1,500 1,500 1,500 1,500 1,500 1,500 52-520-54-00-5488 OFFICE CLEANING 737 791 788 1,309 1,329 1,369 1,410 1,452 1,496 52-520-54-00-5490 VEHICLE MAINTENANCE SERVICES 12,605 5,542 10,000 45,000 10,000 10,000 10,000 10,000 10,000 52-520-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 11,030 7,988 16,000 8,000 16,000 16,000 16,000 16,000 16,000 52-520-54-00-5498 PAYING AGENT FEES 689 589 750 689 750 750 750 750 750 52-520-54-00-5499 BAD DEBT 1,251 1,396 3,000 3,000 2,000 2,000 2,000 2,000 2,000 52-520-56-00-5600 WEARING APPAREL 2,289 1,354 3,980 3,980 3,980 3,980 3,980 3,980 3,980 52-520-56-00-5610 OFFICE SUPPLIES 870 1,667 1,000 1,250 1,250 1,250 1,250 1,250 1,250 52-520-56-00-5613 LIFT STATION MAINTENANCE 19,361 9,473 8,000 8,000 8,000 8,000 8,000 8,000 8,000 52-520-56-00-5620 OPERATING SUPPLIES 5,332 9,351 12,000 12,000 9,500 9,500 9,500 9,500 9,500 52-520-56-00-5628 VEHICLE MAINTENANCE SUPPLIES 8,968 4,786 10,000 10,000 10,000 10,000 10,000 10,000 10,000 52-520-56-00-5630 SMALL TOOLS & EQUIPMENT 775 1,157 2,000 2,000 5,600 2,000 2,000 2,000 2,000 52-520-56-00-5640 REPAIR & MAINTENANCE 2,497 3,008 5,000 4,000 5,000 5,000 5,000 5,000 5,000 52-520-56-00-5665 JULIE SUPPLIES 380 2,680 2,233 2,233 2,233 1,200 1,200 1,200 1,200 52-520-56-00-5695 GASOLINE 19,870 17,706 24,043 15,000 20,000 21,000 22,050 23,153 24,311 52-520-60-00-6001 SCADA SYSTEM - - 67,000 88,495 67,000 - - - - 52-520-60-00-6025 ROAD TO BETTER ROADS PROGRAM 134,529 59,900 - - - 440,000 460,000 660,000 440,000 52-520-60-00-6034 WHISPERING MEADOWS SUBDIVISION 73,554 - - - - - - - - 52-520-60-00-6059 US 34 (IL 47 / ORCHARD RD) PROJECT 978 236 650 - 1,100 - - - - 52-520-60-00-6060 EQUIPMENT - - 80,000 - 82,000 - - - - 52-520-60-00-6066 RTE 71 SANITARY SEWER REPLACEMENT 574 12,225 34,223 50,702 68,721 - - - - 52-520-60-00-6070 VEHICLES - 38,002 - - 100,000 - - - - 52-520-60-00-6079 ROUTE 47 EXPANSION 25,526 22,482 22,488 22,488 22,488 9,370 - - - 52-520-75-00-7500 LENNAR - RAINTREE SEWER RECAPTURE 35,938 30,948 - - - - - - - Debt Service - 2004B Bond 52-520-84-00-8000 PRINCIPAL PAYMENT 455,000 - - - - - - - - 52-520-84-00-8050 INTEREST EXPENSE 18,200 - - - - - - - - Debt Service - 2003B IRBB Debt Certificates 52-520-90-00-8000 PRINCIPAL PAYMENT 130,000 135,000 140,000 140,000 150,000 155,000 - - - 52-520-90-00-8050 INTEREST EXPENSE 36,233 29,668 22,850 22,850 15,710 8,060 - - - Debt Service - 2011 Refunding Bond 52-520-92-00-8000 PRINCIPAL PAYMENT 810,000 845,000 885,000 885,000 920,000 960,000 1,000,000 1,045,000 1,100,000 52-520-92-00-8050 INTEREST EXPENSE 323,782 289,114 252,948 252,948 215,070 175,964 134,606 91,806 47,080 96 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription Debt Service - IEPA Loan L17-115300 52-520-96-00-8000 PRINCIPAL PAYMENT 103,619 52,832 - - - - - - - 52-520-96-00-8050 INTEREST EXPENSE 3,431 693 - - - - - - - 2,646,435$ 2,031,246$ 2,211,427$ 2,174,657$ 2,378,702$ 2,483,284$ 2,346,344$ 2,540,423$ 2,371,774$ 52-520-99-00-9924 TRANSFER TO BUILDINGS & GROUNDS -$ -$ -$ -$ -$ -$ -$ 234,141$ 233,383$ 52-520-99-00-9951 TRANSFER TO WATER 77,675 73,875 75,125 75,125 75,675 73,650 74,125 69,525 - 77,675$ 73,875$ 75,125$ 75,125$ 75,675$ 73,650$ 74,125$ 303,666$ 233,383$ 2,646,435$ 2,031,246$ 2,211,427$ 2,174,657$ 2,378,702$ 2,483,284$ 2,346,344$ 2,540,423$ 2,371,774$ 856,583$ 575,030$ 174,744$ 174,744$ 586,749$ 994,479$ 1,134,606$ 1,136,806$ 1,147,080$ (77,675) (73,875) (75,125) (75,125) (75,675) (73,650) (74,125) (303,666) (233,383) 778,908$ 501,155$ 99,619$ 99,619$ 511,074$ 920,829$ 1,060,481$ 833,140$ 913,697$ Surplus(Deficit)(300,804) 112,137 (468,685) (377,360) (196,275) 146,969 464,093 84,193 375,939 1,110,251$ 1,222,388$ 606,819$ 845,028$ 648,753$ 795,722$ 1,259,815$ 1,344,008$ 1,719,947$ 40.76%58.07%26.54%37.56%26.43%31.12%52.05%47.26%66.02% Transfers In (Transfers Out) Sewer Fund Net Transfers Sewer Fund Expenses Other Financing Uses Total Sewer Fund Expenses Fun 97 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenues Intergovernmental702,474$ -$ -$ -$ -$ -$ -$ -$ -$ Land Cash Contributions161,691 41,044 33,858 15,625 25,760 24,354 5,454 5,454 - Miscellaneous3,426 - - - - - - - - Total Revenues867,591$ 41,044$ 33,858$ 15,625$ 25,760$ 24,354$ 5,454$ 5,454$ -$ ExpendituresContractual Services 4,795$ 5,035$ 5,287$ 5,290$ -$ -$ -$ -$ -$ Capital Outlay 372,760 - 235,000 218,977 5,000 74,000 - - - Total Expenditures 377,555$ 5,035$ 240,287$ 224,267$ 5,000$ 74,000$ -$ -$ -$ Surplus (Deficit) 490,036$ 36,009$ (206,429)$ (208,642)$ 20,760$ (49,646)$ 5,454$ 5,454$ -$ Ending Fund Balance211,832$ 247,841$ 39,244$ 39,199$ 59,959$ 10,313$ 15,767$ 21,221$ 21,221$ Land Cash Fund (72)Land-Cash funds are dedicated by developers through the contribution ordinance to serve the immediate and future needs of park and recreation of residents in new subdivisions. Land for park development and cash spent on recreational facilities is often matched through grant funding to meet the community’s recreation needs at a lower cost to the City. $0$100$200$300ThousandsFund Balance98 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription LAND CASH FUND - 72 72-000-41-00-4175 OSLAD GRANT - RIVERFRONT PARK 312,671$ -$ -$ -$ -$ -$ -$ -$ -$ 72-000-41-00-4186 OSLAD GRANT - BRISTOL BAY 389,803 - - - - - - - - 72-000-47-00-4701 WHITE OAK - 2,812 1,406 - 1,406 - - - - 72-000-47-00-4702 WHISPERING MEADOWS - - 4,699 - 4,699 4,699 - - - 72-000-47-00-4703 AUTUMN CREEK 3,003 6,006 - - - - - - - 72-000-47-00-4704 BLACKBERRY WOODS 10,795 1,136 1,932 568 1,932 1,932 1,932 1,932 - 72-000-47-00-4706 CALEDONIA 32,214 14,094 4,698 2,013 4,698 4,698 - - - 72-000-47-00-4707 RIVER'S EDGE - - 671 - - - - - - 72-000-47-00-4708 COUNTRY HILLS 769 7,690 4,358 429 4,358 4,358 - - - 72-000-47-00-4711 FOX HIGHLANDS - - 3,298 - - - - - - 72-000-47-00-4722 GC HOUSING (ANTHONY'S PLACE)97,162 - - - - - - - - 72-000-47-00-4723 WINDETT RIDGE 10,000 - - - - - - - - 72-000-47-00-4724 KENDALL MARKETPLACE 1,133 486 2,752 6,000 - - - - - 72-000-47-00-4725 HEARTLAND MEADOWS - - 3,522 - 3,522 3,522 3,522 3,522 - 72-000-47-00-4727 CIMARRON RIDGE - - 1,377 - - - - - - 72-000-47-00-4736 BRIARWOOD 6,615 8,820 5,145 6,615 5,145 5,145 - - - 72-000-48-00-4850 MISCELLANEOUS INCOME 3,426 - - - - - - - - 867,591$ 41,044$ 33,858$ 15,625$ 25,760$ 24,354$ 5,454$ 5,454$ -$ 72-720-54-00-5485 RENTAL & LEASE PURCHASE 4,795$ 5,035$ 5,287$ 5,290$ -$ -$ -$ -$ -$ 72-720-60-00-6010 PARK IMPROVEMENTS 267,479 - - - - - - - - 72-720-60-00-6013 BEECHER CENTER PARK - - 95,000 106,626 - - - - - 72-720-60-00-6029 CALEDONIA PARK - - 85,000 65,077 - - - - - 72-720-60-00-6040 PRESTWICK - - - - - 74,000 - - - 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK 6,483 - - - - - - - - 72-720-60-00-6045 RIVERFRONT PARK 41,228 - - - - - - - - 72-720-60-00-6047 AUTUMN CREEK - - 50,000 47,274 - - - - - 72-720-60-00-6067 BLACKBERRY CREEK NATURE PRESERVE - - 5,000 - 5,000 - - - - 72-720-60-00-6069 WINDETT RIDGE PARK 57,570 - - - - - - - - 377,555$ 5,035$ 240,287$ 224,267$ 5,000$ 74,000$ -$ -$ -$ Surplus(Deficit)490,036 36,009 (206,429) (208,642) 20,760 (49,646) 5,454 5,454 - Fund Balance 211,832$ 247,841$ 39,244$ 39,199$ 59,959$ 10,313$ 15,767$ 21,221$ 21,221$ Land Cash Fund Revenues Land Cash Fund Expenditures 99 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenues Intergovernmental81,815$ -$ -$ -$ -$ -$ -$ -$ -$ Charges for Service579,155 527,941 650,000 319,033 650,000 650,000 650,000 650,000 650,000 Investment Earnings1,534 1,333 1,300 250 250 1,000 1,000 1,000 1,000 Reimbursements23,137 14,147 - 5,040 - - - - - Miscellaneous208,720 223,430 226,716 65,760 223,709 225,781 227,936 230,178 232,509 Total Revenues894,361$ 766,851$ 878,016$ 390,083$ 873,959$ 876,781$ 878,936$ 881,178$ 883,509$ Other Financing Sources1,274,699 1,410,988 1,369,284 1,596,578 1,768,777 1,952,008 2,003,460 2,073,681 2,153,042 Total Revenue & Transfers2,169,060$ 2,177,839$ 2,247,300$ 1,986,661$ 2,642,736$ 2,828,789$ 2,882,396$ 2,954,859$ 3,036,551$ ExpendituresSalaries 972,011$ 1,043,046$ 1,172,012$ 1,041,000$ 1,239,975$ 1,263,189$ 1,292,131$ 1,327,269$ 1,363,402$ Benefits 393,482 438,889 485,000 445,410 504,129 525,797 558,268 593,708 628,490 Contractual Services 355,673 269,209 452,565 547,720 423,588 495,231 485,790 485,926 494,831 Supplies 468,833 468,126 507,185 291,016 548,044 544,572 546,207 547,956 549,828 Total Expenditures 2,189,999$ 2,219,270$ 2,616,762$ 2,325,146$ 2,715,736$ 2,828,789$ 2,882,396$ 2,954,859$ 3,036,551$ Surplus (Deficit) (20,939)$ (41,431)$ (369,462)$ (338,485)$ (73,000)$ -$ -$ -$ -$ Ending Fund Balance452,914$ 411,485$ -$ 73,000$ -$ -$ -$ -$ -$ 20.68% 18.54% 0.00% 3.14% 0.00% 0.00% 0.00% 0.00% 0.00%Parks and Recreation Fund (79)This fund accounts for the daily operations of the Parks and Recreation Department. Programs, classes, special events and maintenance of City wide park land and public facilities make up the day to day operations. Programs and classes consist of a wide variety of options serving children through senior citizens. Special events range from Music Under the Stars to Home Town Days. City wide maintenance consists of over two hundred acres at more than fifty sites including buildings, boulevards, parks, utility locations and natural areas.$0$200$400$600ThousandsFund Balance100 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescriptionPARKS & RECREATION FUND - 7979-000-41-00-4175 OSLAD GRANT - RIVERFRONT PARK81,815$ -$ -$ -$ -$ -$ -$ -$ -$ 79-000-44-00-4402 SPECIAL EVENTS88,828 83,523 90,000 10,000 90,000 90,000 90,000 90,000 90,000 79-000-44-00-4403 CHILD DEVELOPMENT143,949 129,116 145,000 75,000 145,000 145,000 145,000 145,000 145,000 79-000-44-00-4404 ATHLETICS & FITNESS318,981 272,906 370,000 230,000 370,000 370,000 370,000 370,000 370,000 79-000-44-00-4441 CONCESSION REVENUE27,397 42,396 45,000 4,033 45,000 45,000 45,000 45,000 45,000 79-000-45-00-45001,534 1,333 1,300 250 250 1,000 1,000 1,000 1,000 79-000-46-00-4690 REIMB - MISCELLANEOUS23,137 14,147 - 5,040 - - - - - 79-000-48-00-4820 RENTAL INCOME53,208 57,539 64,216 55,000 66,209 68,281 70,436 72,678 75,009 79-000-48-00-4825 PARK RENTALS15,714 18,259 17,500 1,588 17,500 17,500 17,500 17,500 17,500 79-000-48-00-4843 HOMETOWN DAYS118,141 124,328 120,000 - 120,000 120,000 120,000 120,000 120,000 79-000-48-00-4846SPONSORSHIPS & DONATIONS14,577 18,154 20,000 4,172 15,000 15,000 15,000 15,000 15,000 79-000-48-00-4850 MISCELLANEOUS INCOME7,080 5,150 5,000 5,000 5,000 5,000 5,000 5,000 5,000 894,361$ 766,851$ 878,016$ 390,083$ 873,959$ 876,781$ 878,936$ 881,178$ 883,509$ 79-000-49-00-4901 TRANSFER FROM GENERAL1,274,699$ 1,410,988$ 1,369,284$ 1,596,578$ 1,768,777$ 1,952,008$ 2,003,460$ 2,073,681$ 2,153,042$ 1,274,699$ 1,410,988$ 1,369,284$ 1,596,578$ 1,768,777$ 1,952,008$ 2,003,460$ 2,073,681$ 2,153,042$ 2,169,060$ 2,177,839$ 2,247,300$ 1,986,661$ 2,642,736$ 2,828,789$ 2,882,396$ 2,954,859$ 3,036,551$ Parks Department79-790-50-00-5010 SALARIES & WAGES485,017$ 539,106$ 601,936$ 590,000$ 659,709$ 674,552$ 691,416$ 712,158$ 733,523$ 79-790-50-00-5015 PART-TIME SALARIES49,603 48,917 59,000 15,000 62,500 61,000 62,000 63,000 64,000 79-790-50-00-5020 OVERTIME4,283 3,594 5,000 7,500 5,000 5,000 5,000 5,000 5,000 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION51,004 54,761 70,570 70,570 76,560 77,809 81,759 86,059 88,623 79-790-52-00-5214 FICA CONTRIBUTION39,628 43,472 48,830 48,830 53,594 54,800 56,170 57,855 59,591 79-790-52-00-5216 GROUP HEALTH INSURANCE130,395 153,228 155,338 150,990 176,038 190,121 205,331 221,757 239,498 79-790-52-00-5222 GROUP LIFE INSURANCE570 617 645 645 721 728 735 742 749 79-790-52-00-5223 DENTAL INSURANCE9,509 10,748 9,708 9,545 11,537 12,114 12,720 13,356 14,024 79-790-52-00-5224VISION INSURANCE1,354 1,510 1,537 1,544 1,786 1,840 1,895 1,952 2,011 79-790-54-00-5412 TRAINING & CONFERENCES725 4,249 7,000 3,000 9,000 8,000 8,000 8,000 8,000 79-790-54-00-5415 TRAVEL & LODGING1 - 3,000 - 3,000 3,000 3,000 3,000 3,000 79-790-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK90,000 - 135,000 385,000 88,866 147,774 147,774 147,774 147,774 79-790-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK5,218 8,209 875 875 - 6,852 765 788 2,583 79-790-54-00-5440 TELECOMMUNICATIONS6,786 8,367 8,100 8,100 8,250 8,250 8,250 8,250 8,250 79-790-54-00-5462 PROFESSIONAL SERVICES10,105 7,960 11,400 11,400 11,400 11,400 11,400 11,400 11,400 79-790-54-00-5466 LEGAL SERVICES645 591 2,000 1,000 1,000 1,000 1,000 1,000 1,000 79-790-54-00-5485 RENTAL & LEASE PURCHASE2,770 1,691 2,500 2,500 8,055 8,333 8,624 8,931 9,252 79-790-54-00-5488 OFFICE CLEANING2,435 2,341 3,078 3,385 3,487 3,592 3,700 3,811 3,925 79-790-54-00-5495OUTSIDE REPAIR & MAINTENANCE42,578 32,234 33,759 18,000 40,000 40,000 40,000 40,000 40,000 79-790-56-00-5600 WEARING APPAREL4,905 3,390 6,220 6,220 6,220 6,220 6,220 6,220 6,220 79-790-56-00-5620 OPERATING SUPPLIES40,658 24,447 25,000 28,000 25,000 25,000 25,000 25,000 25,000 Parks & Recreation Fund RevenuesOther Financing SourcesParks & Recreation Revenues & Transfers INVESTMENT EARNINGS101 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescription79-790-56-00-5630 SMALL TOOLS & EQUIPMENT5,801 4,541 6,000 6,000 11,000 6,000 6,000 6,000 6,000 79-790-56-00-5640 REPAIR & MAINTENANCE58,771 66,190 71,000 35,000 71,000 71,000 71,000 71,000 71,000 79-790-56-00-5646 ATHLETIC FIELDS & EQUIPMENT51,163 52,081 55,000 5,000 55,000 55,000 55,000 55,000 55,000 79-790-56-00-5695 GASOLINE23,231 20,321 27,724 20,396 21,824 23,352 24,987 26,736 28,608 1,117,155$ 1,092,565$ 1,350,220$ 1,428,500$ 1,410,547$ 1,502,737$ 1,537,746$ 1,584,789$ 1,634,031$ Recreation Department79-795-50-00-5010 SALARIES & WAGES 338,230$ 362,352$ 387,576$ 376,000$ 394,266$ 403,137$ 413,215$ 425,611$ 438,379$ 79-795-50-00-5015 PART-TIME SALARIES 18,784 14,151 23,500 2,500 23,500 24,500 25,500 26,500 27,500 79-795-50-00-5045 CONCESSION WAGES 8,023 11,389 15,000 5,000 15,000 15,000 15,000 15,000 15,000 79-795-50-00-5046 PRE-SCHOOL WAGES 34,324 31,664 40,000 30,000 40,000 40,000 40,000 40,000 40,000 79-795-50-00-5052 INSTRUCTORS WAGES 33,747 31,873 40,000 15,000 40,000 40,000 40,000 40,000 40,000 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 34,687 35,840 49,493 43,000 49,894 46,159 48,511 51,073 52,605 79-795-52-00-5214 FICA CONTRIBUTION 32,343 33,656 37,543 32,500 38,100 38,957 39,931 41,129 42,363 79-795-52-00-5216 GROUP HEALTH INSURANCE 86,065 96,861 103,025 80,171 87,213 94,190 101,725 109,863 118,652 79-795-52-00-5222 GROUP LIFE INSURANCE 440 449 475 417 479 484 489 494 499 79-795-52-00-5223DENTAL INSURANCE6,539 6,763 6,744 6,178 7,082 7,436 7,808 8,198 8,608 79-795-52-00-5224 VISION INSURANCE948 984 1,092 1,020 1,125 1,159 1,194 1,230 1,267 79-795-54-00-5412 TRAINING & CONFERENCES4,074 3,753 5,000 1,500 5,000 5,000 5,000 5,000 5,000 79-795-54-00-5415 TRAVEL & LODGING35 847 3,000 - 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5424 COMPUTER REPLACEMENT CHARGEBACK3,799 5,847 875 875 1,770 7,188 2,295 788 6,197 79-795-54-00-5426 PUBLISHING & ADVERTISING55,361 34,208 55,000 5,000 55,000 55,000 55,000 55,000 55,000 79-795-54-00-5440 TELECOMMUNICATIONS9,034 10,319 8,750 8,750 8,750 8,750 8,750 8,750 8,750 79-795-54-00-5447 SCHOLARSHIPS- - 2,500 - 2,500 2,500 2,500 2,500 2,500 79-795-54-00-5452 POSTAGE & SHIPPING6,322 3,353 3,500 3,500 3,500 3,500 3,500 3,500 3,500 79-795-54-00-5460 DUES & SUBSCRIPTIONS3,139 2,737 3,000 3,000 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5462PROFESSIONAL SERVICES91,593 120,436 140,000 65,000 140,000 140,000 140,000 140,000 140,000 79-795-54-00-5480 UTILITIES13,205 12,524 15,150 13,275 14,072 14,916 15,811 16,760 17,766 79-795-54-00-5485 RENTAL & LEASE PURCHASE1,711 1,376 3,000 3,000 3,000 3,000 3,000 3,000 3,000 79-795-54-00-5488 OFFICE CLEANING3,876 6,318 3,078 7,560 7,938 8,176 8,421 8,674 8,934 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE2,261 1,849 3,000 3,000 3,000 3,000 3,000 3,000 3,000 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES110,986 124,197 120,000 15,000 120,000 120,000 120,000 120,000 120,000 79-795-56-00-5606 PROGRAM SUPPLIES139,495 141,280 158,241 87,400 200,000 200,000 200,000 200,000 200,000 79-795-56-00-5607 CONCESSION SUPPLIES14,482 15,346 18,000 8,000 18,000 18,000 18,000 18,000 18,000 79-795-56-00-5610 OFFICE SUPPLIES1,968 1,849 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Parks Department Expenditures102 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescription79-795-56-00-5620 OPERATING SUPPLIES16,407 13,458 15,000 75,000 15,000 15,000 15,000 15,000 15,000 79-795-56-00-5640 REPAIR & MAINTENANCE966 1,026 2,000 2,000 2,000 2,000 2,000 2,000 2,000 1,072,844$ 1,126,705$ 1,266,542$ 896,646$ 1,305,189$ 1,326,052$ 1,344,650$ 1,370,070$ 1,402,520$ 2,189,999$ 2,219,270$ 2,616,762$ 2,325,146$ 2,715,736$ 2,828,789$ 2,882,396$ 2,954,859$ 3,036,551$ 1,274,699$ 1,410,988$ 1,369,284$ 1,596,578$ 1,768,777$ 1,952,008$ 2,003,460$ 2,073,681$ 2,153,042$ - - - - - - - - - 1,274,699$ 1,410,988$ 1,369,284$ 1,596,578$ 1,768,777$ 1,952,008$ 2,003,460$ 2,073,681$ 2,153,042$ Surplus(Deficit) (20,939) (41,431) (369,462) (338,485) (73,000) - - - - Fund Balance 452,914$ 411,485$ -$ 73,000$ -$ -$ -$ -$ -$ 20.68% 18.54% 0.00% 3.14% 0.00% 0.00% 0.00% 0.00% 0.00%Transfers InRecreation Department ExpendituresTotal Parks & Recreation Fund Expenditures(Transfers Out)Parks & Recreation Fund Net Transfers103 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenues Taxes1,457,087$ 1,497,431$ 1,562,000$ 1,561,523$ 1,594,024$ 1,623,816$ 1,666,578$ 1,687,967$ 853,136$ Intergovernmental30,564 27,011 25,250 26,901 26,401 26,401 26,401 26,401 26,401 Fines & Forfeits9,234 7,552 8,500 3,500 8,500 8,500 8,500 8,500 8,500 Charges for Service13,466 11,204 12,300 6,000 12,300 12,400 12,400 12,400 12,400 Investment Earnings11,463 16,471 8,959 1,500 2,000 3,000 8,000 10,000 100,000 Miscellaneous3,463 4,374 3,750 500 3,750 3,750 3,750 3,750 3,750 Total Revenues1,525,277$ 1,564,043$ 1,620,759$ 1,599,924$ 1,646,975$ 1,677,867$ 1,725,629$ 1,749,018$ 1,004,187$ Other Financing Sources23,495 24,388 26,584 25,522 26,993 28,553 30,206 31,958 33,815 Total Revenues and Transfers1,548,772$ 1,588,431$ 1,647,343$ 1,625,446$ 1,673,968$ 1,706,420$ 1,755,835$ 1,780,976$ 1,038,002$ ExpendituresSalaries 426,855$ 442,119$ 479,742$ 440,000$ 482,720$ 505,035$ 528,340$ 553,403$ 578,778$ Benefits 158,810 164,310 179,800 164,795 213,363 228,324 243,338 259,514 275,890 Contractual Services 104,354 137,300 152,448 149,953 153,001 153,742 154,528 155,361 154,544 Supplies 22,737 23,354 25,300 26,800 25,300 25,300 25,300 25,300 25,300 Debt Service 792,101 797,013 827,088 827,088 840,225 847,313 866,750 864,000 - Total Expenditures 1,504,857$ 1,564,096$ 1,664,378$ 1,608,636$ 1,714,609$ 1,759,714$ 1,818,256$ 1,857,578$ 1,034,512$ Surplus (Deficit) 43,915$ 24,335$ (17,035)$ 16,810$ (40,641)$ (53,294)$ (62,421)$ (76,602)$ 3,490$ Ending Fund Balance554,271$ 578,607$ 557,653$ 595,417$ 554,776$ 501,482$ 439,061$ 362,459$ 365,949$ 36.83% 36.99% 33.51% 37.01% 32.36% 28.50% 24.15% 19.51% 35.37%Operational Fund Balance %77.76% 75.43% 66.60% 76.18% 63.45% 54.96% 46.14% 36.48% 35.37%Library Operations Fund (82)The Yorkville Public Library provides the people of the community, from pre-school through maturity, with access to a collection of books and other materials which will serve their educational, cultural and recreational needs. The Library board and staff strive to provide the community an environment that promotes the love of reading.$0$200$400$600$800ThousandsFund Balance104 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription LIBRARY FUND - 82 82-000-40-00-4000 PROPERTY TAXES - LIBRARY OPS 669,065$ 702,716$ 739,047$ 736,883$ 758,000$ 780,740$ 804,162$ 828,287$ 853,136$ 82-000-40-00-4083 PROPERTY TAXES - DEBT SERVICE 788,022 794,715 822,953 824,640 836,024 843,076 862,416 859,680 - 82-000-41-00-4120 PERSONAL PROPERTY TAX 5,353 5,860 5,250 5,250 5,250 5,250 5,250 5,250 5,250 82-000-41-00-4160 FEDERAL GRANTS - - - 500 - - - - - 82-000-41-00-4170 STATE GRANTS 25,211 21,151 20,000 21,151 21,151 21,151 21,151 21,151 21,151 82-000-43-00-4330 LIBRARY FINES 9,234 7,552 8,500 3,500 8,500 8,500 8,500 8,500 8,500 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 9,185 7,558 8,500 4,250 8,500 8,500 8,500 8,500 8,500 82-000-44-00-4422 COPY FEES 3,980 3,582 3,800 1,750 3,800 3,900 3,900 3,900 3,900 82-000-44-00-4439 PROGRAM FEES 301 64 - - - - - - - 82-000-45-00-4500 11,463 12,589 8,959 1,500 2,000 3,000 8,000 10,000 100,000 82-000-45-00-4550 GAIN ON INVESTMENT - 3,882 - - - - - - - 82-000-48-00-4820 RENTAL INCOME 2,633 1,400 1,750 - 1,750 1,750 1,750 1,750 1,750 82-000-48-00-4850 MISCELLANEOUS INCOME 830 2,974 2,000 500 2,000 2,000 2,000 2,000 2,000 1,525,277$ 1,564,043$ 1,620,759$ 1,599,924$ 1,646,975$ 1,677,867$ 1,725,629$ 1,749,018$ 1,004,187$ 82-000-49-00-4901 TRANSFER FROM GENERAL 23,495 24,388 26,584 25,522 26,993 28,553 30,206 31,958 33,815 23,495$ 24,388$ 26,584$ 25,522$ 26,993$ 28,553$ 30,206$ 31,958$ 33,815$ 1,548,772$ 1,588,431$ 1,647,343$ 1,625,446$ 1,673,968$ 1,706,420$ 1,755,835$ 1,780,976$ 1,038,002$ Library Operations Department 82-820-50-00-5010 SALARIES & WAGES 261,231$ 275,622$ 289,742$ 280,000$ 292,720$ 299,306$ 306,789$ 315,993$ 325,473$ 82-820-50-00-5015 PART-TIME SALARIES 165,624 166,497 190,000 160,000 190,000 205,729 221,551 237,410 253,305 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 26,614 27,240 32,779 32,779 32,882 34,271 36,017 37,919 39,057 82-820-52-00-5214 FICA CONTRIBUTION 31,983 33,137 35,952 33,000 35,739 38,635 40,418 42,335 44,277 82-820-52-00-5216 GROUP HEALTH INSURANCE 68,695 71,184 76,764 66,215 108,882 117,593 127,000 137,160 148,133 82-820-52-00-5222 GROUP LIFE INSURANCE 351 362 387 328 391 395 399 403 407 82-820-52-00-5223 DENTAL INSURANCE 6,699 6,987 6,322 5,977 7,348 7,715 8,101 8,506 8,931 82-820-52-00-5224 VISION INSURANCE 973 1,012 1,012 974 1,128 1,162 1,197 1,233 1,270 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 604 849 750 1,000 1,000 1,000 1,000 1,000 1,000 82-820-52-00-5231 LIABILITY INSURANCE 22,891 23,539 25,834 24,522 25,993 27,553 29,206 30,958 32,815 82-820-54-00-5412 TRAINING & CONFERENCES 1,374 486 3,000 1,000 3,000 3,000 3,000 3,000 3,000 82-820-54-00-5415 TRAVEL & LODGING 1,557 1,834 1,500 - 1,500 1,500 1,500 1,500 1,500 82-820-54-00-5426 PUBLISHING & ADVERTISING 3,019 825 2,500 2,500 2,500 2,500 2,500 2,500 2,500 82-820-54-00-5440 TELECOMMUNICATIONS 5,313 4,524 7,200 7,200 7,200 7,200 7,200 7,200 7,200 82-820-54-00-5452 POSTAGE & SHIPPING 655 483 750 750 750 750 750 750 750 82-820-54-00-5460 DUES & SUBSCRIPTIONS 9,602 9,755 11,000 11,000 11,000 11,000 11,000 11,000 11,000 82-820-54-00-5462 PROFESSIONAL SERVICES 24,213 29,445 40,000 40,000 40,000 40,000 40,000 40,000 40,000 82-820-54-00-5466 LEGAL SERVICES 2,205 630 3,000 4,162 3,000 3,000 3,000 3,000 3,000 82-820-54-00-5468 AUTOMATION 13,854 15,603 20,000 20,000 20,000 20,000 20,000 20,000 20,000 82-820-54-00-5480 UTILITIES 11,973 10,992 11,798 11,652 12,351 13,092 13,878 14,711 15,594 Library Fund Revenues Library Fund Revenue & Transfers Other Financing Sources INVESTMENT EARNINGS 105 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 28,900 61,034 50,000 50,000 50,000 50,000 50,000 50,000 50,000 82-820-54-00-5498 PAYING AGENT FEES 1,689 1,689 1,700 1,689 1,700 1,700 1,700 1,700 - 82-820-56-00-5610 OFFICE SUPPLIES 7,147 8,408 8,000 8,000 8,000 8,000 8,000 8,000 8,000 82-820-56-00-5620 LIBRARY OPERATING SUPPLIES 3,821 3,325 4,000 4,000 4,000 4,000 4,000 4,000 4,000 82-820-56-00-5621 CUSTODIAL SUPPLIES 4,215 9,695 7,000 9,500 7,000 7,000 7,000 7,000 7,000 82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 1,199 - 2,000 1,000 2,000 2,000 2,000 2,000 2,000 82-820-56-00-5671 LIBRARY PROGRAMMING 1,737 1,022 2,000 2,000 2,000 2,000 2,000 2,000 2,000 82-820-56-00-5676 EMPLOYEE RECOGNITION 247 200 300 300 300 300 300 300 300 82-820-56-00-5685 DVD'S 56 - 500 500 500 500 500 500 500 82-820-56-00-5686 BOOKS 4,315 704 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Debt Service - 2006 Bond 82-820-84-00-8000 PRINCIPAL PAYMENT 50,000 50,000 75,000 75,000 75,000 75,000 100,000 100,000 - 82-820-84-00-8050 INTEREST PAYMENT 24,988 22,613 20,238 20,238 16,675 13,113 9,550 4,800 - Debt Service - 2013 Refunding Bond 82-820-99-00-8000 PRINCIPAL PAYMENT 565,000 585,000 610,000 610,000 645,000 675,000 700,000 730,000 - 82-820-99-00-8050 INTEREST PAYMENT 152,113 139,400 121,850 121,850 103,550 84,200 57,200 29,200 - 1,504,857$ 1,564,096$ 1,664,378$ 1,608,636$ 1,714,609$ 1,759,714$ 1,818,256$ 1,857,578$ 1,034,512$ 23,495$ 24,388$ 26,584$ 25,522$ 26,993$ 28,553$ 30,206$ 31,958$ 33,815$ - - - - - - - - - 23,495$ 24,388$ 26,584$ 25,522$ 26,993$ 28,553$ 30,206$ 31,958$ 33,815$ Surplus(Deficit)43,915$ 24,335$ (17,035)$ 16,810$ (40,641)$ (53,294)$ (62,421)$ (76,602)$ 3,490$ Fund Balance 554,271$ 578,607$ 557,653$ 595,417$ 554,776$ 501,482$ 439,061$ 362,459$ 365,949$ 36.83%36.99%33.51%37.01%32.36%28.50%24.15%19.51%35.37% Operational Fund Balance %77.76%75.43%66.60%76.18%63.45%54.96%46.14%36.48%35.37% Transfers In (Transfers Out) Library Fund Net Transfers Library Fund Expenditures 106 .FY 2021 FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026Actual Actual Budget Projected Budget Projected Projected Projected ProjectedRevenues Licenses & Permits 103,100$ 110,775$ 50,000$ 105,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ Investment Earnings 257 658 500 150 200 250 250 250 250 Miscellaneous 1,835 (1,780) - - - - - - - Total Revenues 105,192$ 109,653$ 50,500$ 105,150$ 50,200$ 50,250$ 50,250$ 50,250$ 50,250$ ExpendituresContractual Services 3,213$ 3,000$ 3,500$ 3,500$ 3,500$ 3,500$ 3,500$ 3,500$ 3,500$ Supplies 77,162 66,330 72,000 72,000 72,000 72,000 72,000 72,000 47,910 Total Expenditures 80,375$ 69,330$ 75,500$ 75,500$ 75,500$ 75,500$ 75,500$ 75,500$ 51,410$ Surplus (Deficit) 24,817$ 40,323$ (25,000)$ 29,650$ (25,300)$ (25,250)$ (25,250)$ (25,250)$ (1,160)$ Ending Fund Balance 83,260$ 123,583$ 104,485$ 153,233$ 127,933$ 102,683$ 77,433$ 52,183$ 51,023$ Library Capital Fund (84)The Library Capital Fund derives its revenue from monies collected from building permits. The revenue is used for Library building maintenance and associated capital, contractual and supply purchases.$0$50$100$150$200ThousandsFund Balance 107 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription LIBRARY CAPITAL FUND - 84 84-000-42-00-4214 DEVELOPMENT FEES 103,100$ 110,775$ 50,000$ 105,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 84-000-45-00-4500 257 658 500 150 200 250 250 250 250 84-000-48-00-4850 MISCELLANEOUS INCOME 1,835 (1,780) - - - - - - - 105,192$ 109,653$ 50,500$ 105,150$ 50,200$ 50,250$ 50,250$ 50,250$ 50,250$ 84-840-54-00-5460 E-BOOKS SUBSCRIPTION 3,213$ 3,000$ 3,500$ 3,500$ 3,500$ 3,500$ 3,500$ 3,500$ 3,500$ 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 14,897 5,392 15,000 15,000 15,000 15,000 15,000 15,000 15,000 84-840-56-00-5683 AUDIO BOOKS 3,877 3,550 3,500 3,500 3,500 3,500 3,500 3,500 3,500 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC 290 769 500 500 500 500 500 500 500 84-840-56-00-5685 DVD'S 3,425 2,585 3,000 3,000 3,000 3,000 3,000 3,000 3,000 84-840-56-00-5686 BOOKS 54,673 54,034 50,000 50,000 50,000 50,000 50,000 50,000 25,910 80,375$ 69,330$ 75,500$ 75,500$ 75,500$ 75,500$ 75,500$ 75,500$ 51,410$ Surplus(Deficit)24,817 40,323 (25,000) 29,650 (25,300) (25,250) (25,250) (25,250) (1,160) Fund Balance 83,260$ 123,583$ 104,485$ 153,233$ 127,933$ 102,683$ 77,433$ 52,183$ 51,023$ Library Capital Fund Revenues Library Capital Fund Expenditures INVESTMENT EARNINGS 108 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenues Taxes198,918$ 203,884$ 153,965$ 151,422$ 260,727$ 273,002$ 279,827$ 286,823$ 293,994$ Total Revenues198,918$ 203,884$ 153,965$ 151,422$ 260,727$ 273,002$ 279,827$ 286,823$ 293,994$ ExpendituresContractual Services 12,208$ 713,364$ 14,175$ 14,136$ 14,223$ 14,482$ 14,777$ 15,139$ 15,512$ Debt Service 149,351 209,845 208,311 208,311 209,316 208,787 209,422 208,522 364,699 Total Expenditures 161,559$ 923,209$ 222,486$ 222,447$ 223,539$ 223,269$ 224,199$ 223,661$ 380,211$ Surplus (Deficit) 37,359$ (719,325)$ (68,521)$ (71,025)$ 37,188$ 49,733$ 55,628$ 63,162$ (86,217)$ Ending Fund Balance (422,459)$ (1,141,784)$ (1,209,865)$ (1,212,809)$ (1,175,621)$ (1,125,888)$ (1,070,260)$ (1,007,098)$ (1,093,315)$ Countryside TIF Fund (87)The Countryside TIF was created in February of 2005, with the intent of constructing a future retail development at Countryside Center. This TIF is located at the northwest corner of US Route 34 and IL Route 47.($1,500)($1,000)($500)$0ThousandsFund Balance109 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription COUNTRYSIDE TIF FUND - 87 87-000-40-00-4000 PROPERTY TAXES 198,918$ 203,884$ 153,965$ 151,422$ 260,727$ 273,002$ 279,827$ 286,823$ 293,994$ 198,918$ 203,884$ 153,965$ 151,422$ 260,727$ 273,002$ 279,827$ 286,823$ 293,994$ 87-870-54-00-5401 ADMINISTRATIVE CHARGEBACK 11,049$ 11,263$ 11,475$ 11,475$ 11,523$ 11,782$ 12,077$ 12,439$ 12,812$ 87-870-54-00-5425 TIF INCENTIVE PAYOUT - 700,000 - - - - - - - 87-870-54-00-5462 PROFESSIONAL SERVICES 498 1,440 2,000 2,000 2,000 2,000 2,000 2,000 2,000 87-870-54-00-5498 PAYING AGENT FEES 661 661 700 661 700 700 700 700 700 2015A Bond 87-870-77-00-8000 PRINCIPAL PAYMENT 42,332 104,517 107,163 107,163 112,455 116,424 121,716 125,685 56,889 87-870-77-00-8050 INTEREST PAYMENT 56,304 54,613 50,433 50,433 46,146 41,648 36,991 32,122 27,095 Debt Service - 2014 Refunding Bond 87-870-93-00-8000 PRINCIPAL PAYMENT - - - - - - - - 230,000 87-870-93-00-8050 INTEREST PAYMENT 50,715 50,715 50,715 50,715 50,715 50,715 50,715 50,715 50,715 161,559$ 923,209$ 222,486$ 222,447$ 223,539$ 223,269$ 224,199$ 223,661$ 380,211$ Surplus(Deficit)37,359 (719,325) (68,521) (71,025) 37,188 49,733 55,628 63,162 (86,217) Fund Balance (422,459)$ (1,141,784)$ (1,209,865)$ (1,212,809)$ (1,175,621)$ (1,125,888)$ (1,070,260)$ (1,007,098)$ (1,093,315)$ Countryside TIF Revenues Countryside TIF Expenditures 110 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenues Taxes78,417$ 75,759$ 76,000$ 70,677$ 70,000$ 75,000$ 75,000$ 75,000$ 75,000$ Miscellaneous17 - - - - - - - - Total Revenues78,434$ 75,759$ 76,000$ 70,677$ 70,000$ 75,000$ 75,000$ 75,000$ 75,000$ ExpendituresContractual Services57,380$ 59,864$ 76,364$ 64,982$ 68,265$ 70,454$ 72,821$ 75,469$ 78,227$ Capital Outlay138,466 10,677 17,488 17,488 17,488 13,120 10,000 10,000 10,000 Debt Service225,800 218,250 212,200 212,200 206,084 - - - - Total Expenditures421,646$ 288,791$ 306,052$ 294,670$ 291,837$ 83,574$ 82,821$ 85,469$ 88,227$ Surplus (Deficit)(343,212)$ (213,032)$ (230,052)$ (223,993)$ (221,837)$ (8,574)$ (7,821)$ (10,469)$ (13,227)$ Ending Fund Balance(1,024,518)$ (1,237,549)$ (1,472,892)$ (1,461,542)$ (1,683,379)$ (1,691,953)$ (1,699,774)$ (1,710,243)$ (1,723,470)$ Downtown TIF Fund (88)The Downtown TIF was created in 2006, in order to finance a mixed use development in the downtown area.($2,000)($1,000)$0ThousandsFund Balance111 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription DOWNTOWN TIF FUND - 88 88-000-40-00-4000 PROPERTY TAXES 78,417$ 75,759$ 76,000$ 70,677$ 70,000$ 75,000$ 75,000$ 75,000$ 75,000$ 88-000-48-00-4850 MISCELLANEOUS INCOME 17 - - - - - - - - 78,434$ 75,759$ 76,000$ 70,677$ 70,000$ 75,000$ 75,000$ 75,000$ 75,000$ 88-880-54-00-5401 ADMINISTRATIVE CHARGEBACK 31,533$ 32,246$ 33,487$ 33,487$ 35,445$ 36,243$ 37,149$ 38,263$ 39,411$ 88-880-54-00-5425 TIF INCENTIVE PAYOUT 22,108 25,597 26,877 26,495 27,820 29,211 30,672 32,206 33,816 88-880-54-00-5462 PROFESSIONAL SERVICES 3,739 2,021 16,000 5,000 5,000 5,000 5,000 5,000 5,000 88-880-60-00-6000 PROJECT COSTS 105,516 3,189 10,000 10,000 10,000 10,000 10,000 10,000 10,000 88-880-60-00-6048 DOWNTOWN STREETSCAPE IMPROVEMENT 25,468 - - - - - - - - 88-880-60-00-6079 ROUTE 47 EXPANSION 7,482 7,488 7,488 7,488 7,488 3,120 - - - FNBO Loan - 102 E Van Emmon Building 88-880-81-00-8000 PRINCIPAL PAYMENT 200,000 200,000 200,000 200,000 200,000 - - - - 88-880-81-00-8050 INTEREST PAYMENT 25,800 18,250 12,200 12,200 6,084 - - - - 421,646$ 288,791$ 306,052$ 294,670$ 291,837$ 83,574$ 82,821$ 85,469$ 88,227$ Surplus(Deficit)(343,212) (213,032) (230,052) (223,993) (221,837) (8,574) (7,821) (10,469) (13,227) Fund Balance (1,024,518)$ (1,237,549)$ (1,472,892)$ (1,461,542)$ (1,683,379)$ (1,691,953)$ (1,699,774)$ (1,710,243)$ (1,723,470)$ Downtown TIF Revenues Downtown TIF Expenditures 112 FY 2021FY 2022FY 2019 FY 2020 Adopted FY 2021 Proposed FY 2023 FY 2024 FY 2025 FY 2026ActualActualBudget Projected Budget Projected Projected Projected ProjectedRevenuesTaxes-$ 24,171$ 25,000$ 47,342$ 48,526$ 49,739$ 50,982$ 52,257$ 53,563$ Total Revenues-$ 24,171$ 25,000$ 47,342$ 48,526$ 49,739$ 50,982$ 52,257$ 53,563$ Other Financing Sources- 1,000 - - - - - - - Total Revenue-$ 25,171$ 25,000$ 47,342$ 48,526$ 49,739$ 50,982$ 52,257$ 53,563$ ExpendituresContractual Services 2,736$ 96,235$ 44,500$ 23,479$ 30,500$ 13,000$ 19,000$ 18,104$ 18,628$ Total Expenditures 2,736$ 96,235$ 44,500$ 23,479$ 30,500$ 13,000$ 19,000$ 18,104$ 18,628$ Surplus (Deficit) (2,736)$ (71,064)$ (19,500)$ 23,863$ 18,026$ 36,739$ 31,982$ 34,153$ 34,935$ Ending Fund Balance (2,736)$ (73,799)$ (66,065)$ (49,936)$ (31,910)$ 4,829$ 36,811$ 70,964$ 105,899$ Downtown TIF Fund II (89)The Downtown TIF II was created in 2018, in order to help promote downtown redevelopment and support the existing Downtown TIF. ($100)$0$100$200ThousandsFund Balance113 FY 2019 FY 2020 FY 2021 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Account Number Actual Actual Adopted Projected Proposed Projected Projected Projected ProjectedDescription DOWNTOWN TIF II FUND - 89 89-000-40-00-4000 PROPERTY TAXES -$ 24,171$ 25,000$ 47,342$ 48,526$ 49,739$ 50,982$ 52,257$ 53,563$ -$ 24,171$ 25,000$ 47,342$ 48,526$ 49,739$ 50,982$ 52,257$ 53,563$ 89-000-49-00-4910 SALE OF CAPITAL ASSETS - 1,000 - - - - - - - -$ 1,000$ -$ -$ -$ -$ -$ -$ -$ -$ 25,171$ 25,000$ 47,342$ 48,526$ 49,739$ 50,982$ 52,257$ 53,563$ 89-890-54-00-5425 TIF INCENTIVE PAYOUT -$ 80,000$ 39,500$ 20,979$ 25,500$ 8,000$ 14,000$ 13,104$ 13,628$ 89-890-54-00-5462 PROFESSIONAL SERVICES 2,736 16,235 5,000 2,500 5,000 5,000 5,000 5,000 5,000 2,736$ 96,235$ 44,500$ 23,479$ 30,500$ 13,000$ 19,000$ 18,104$ 18,628$ Surplus(Deficit)(2,736) (71,064) (19,500) 23,863 18,026 36,739 31,982 34,153 34,935 Fund Balance (2,736)$ (73,799)$ (66,065)$ (49,936)$ (31,910)$ 4,829$ 36,811$ 70,964$ 105,899$ Downtown TIF II Expenditures Downtown TIF II Fund Revenues Other Financing Sources Downtown TIF II Revenues & Transfers 114 FY 2021FY 2022FY 2019 FY 2020 AdoptedFY 2021 ProposedFY 2023 FY 2024 FY 2025 FY 2026Actual Actual Budget ProjectedBudget ProjectedProjectedProjectedProjectedRevenuesTaxes 11,538,752$ 11,713,774$ 11,932,190$ 11,805,756$ 12,367,364$ 12,666,491$ 12,884,333$ 13,109,539$ 13,335,637$ Intergovernmental 4,073,031 3,534,128 3,983,082 5,598,666 4,734,824 5,292,462 4,485,150 4,569,645 4,657,156 Licenses & Permits 1,150,710 1,018,091 733,000 1,383,073 782,000 732,000 724,000 724,000 724,000 Fines & Forfeits 109,366 80,671 121,800 103,950 124,650 124,650 124,650 124,650 124,650 Charges for Service 9,226,597 9,109,548 9,491,505 10,638,696 10,015,749 10,553,030 10,726,669 11,052,933 11,454,252 Investment Earnings 171,019 288,649 127,569 20,065 31,250 58,500 102,000 130,000 137,500 Reimbursements 1,279,779 224,608 299,036 201,917 2,660,418 719,765 1,052,000 37,000 208,600 Land Cash Contributions 161,691 41,044 33,858 15,625 25,760 24,354 5,454 5,454 - Miscellaneous 301,284 350,300 349,976 243,803 424,603 372,382 362,320 367,424 372,696 Total Revenues 28,012,229$ 26,360,813$ 27,072,016$ 30,011,551$ 31,166,618$ 30,543,634$ 30,466,576$ 30,120,645$ 31,014,491$ Other Financing Sources3,195,480 3,313,020 2,379,273 3,720,499 14,136,212 4,541,163 19,445,544 5,438,832 5,429,534 Total Revenues & Transfers31,207,709$ 29,673,833$ 29,451,289$ 33,732,050$ 45,302,830$ 35,084,797$ 49,912,120$ 35,559,477$ 36,444,025$ ExpendituresSalaries 6,283,752$ 6,859,852$ 7,394,752$ 6,744,500$ 7,661,149$ 7,854,458$ 8,072,090$ 8,300,141$ 8,534,963$ Benefits 3,593,335 3,840,301 4,259,365 4,018,165 4,391,100 4,682,445 4,953,632 5,242,198 5,508,496 Contractual Services 6,689,732 7,151,600 8,488,634 8,603,409 8,241,524 8,236,085 8,027,341 8,073,068 8,299,863 Supplies 1,352,807 1,462,923 1,574,959 1,310,560 1,548,594 1,634,930 1,598,566 1,653,291 1,691,375 Capital Outlay 3,933,432 2,631,228 6,174,464 4,638,551 17,232,037 5,471,740 19,054,718 3,321,467 3,565,400 Contingency - - 80,000 302,000 75,000 75,000 75,000 75,000 75,000 Developer Commitment 35,938 30,948 - - - - - - - Debt Service 4,595,131 4,856,405 4,742,902 4,742,902 4,404,851 4,488,827 3,049,959 4,056,958 3,874,383 Total Expenditures 26,484,127$ 26,833,257$ 32,715,076$ 30,360,087$ 43,554,255$ 32,443,485$ 44,831,306$ 30,722,123$ 31,549,480$ Other Financing Uses 3,212,905 3,325,686 2,405,857 3,728,089 5,455,727 4,569,716 4,377,477 5,470,790 5,463,349 Total Expenditures & Transfers29,697,032$ 30,158,943$ 35,120,933$ 34,088,176$ 49,009,982$ 37,013,201$ 49,208,783$ 36,192,913$ 37,012,829$ Surplus (Deficit)1,510,677$ (485,110)$ (5,669,644)$ (356,126)$ (3,707,152)$ (1,928,404)$ 703,337$ (633,436)$ (568,804)$ Ending Fund Balance12,486,846$ 12,001,733$ 7,701,419$ 11,645,607$ 7,938,455$ 6,010,051$ 6,713,388$ 6,079,952$ 5,511,148$ 42.05% 39.79% 21.93% 34.16% 16.20% 16.24% 13.64% 16.80% 14.89%United City of Yorkville - Consolidated BudgetThe table and graph below present the City's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted funds are included except for the following: Library Operations (82); and Library Capital (84).$0$5,000$10,000$15,000ThousandsFund Balance115 FY 2021FY 2022FY 2019 FY 2020 AdoptedFY 2021 ProposedFY 2023 FY 2024 FY 2025 FY 2026Actual Actual Budget ProjectedBudget ProjectedProjectedProjectedProjectedRevenuesTaxes 11,538,752$ 11,713,774$ 11,932,190$ 11,805,756$ 12,367,364$ 12,666,491$ 12,884,333$ 13,109,539$ 13,335,637$ Intergovernmental 4,073,031 3,534,128 3,983,082 5,598,666 4,734,824 5,292,462 4,485,150 4,569,645 4,657,156 Licenses & Permits 1,150,710 1,018,091 733,000 1,383,073 782,000 732,000 724,000 724,000 724,000 Fines & Forfeits 109,366 80,671 121,800 103,950 124,650 124,650 124,650 124,650 124,650 Charges for Service 9,226,597 9,109,548 9,491,505 10,638,696 10,015,749 10,553,030 10,726,669 11,052,933 11,454,252 Investment Earnings 171,019 288,649 127,569 20,065 31,250 58,500 102,000 130,000 137,500 Reimbursements 1,279,779 224,608 299,036 201,917 2,660,418 719,765 1,052,000 37,000 208,600 Land Cash Contributions 161,691 41,044 33,858 15,625 25,760 24,354 5,454 5,454 - Miscellaneous 301,284 350,300 349,976 243,803 424,603 372,382 362,320 367,424 372,696 Total Revenues 28,012,229$ 26,360,813$ 27,072,016$ 30,011,551$ 31,166,618$ 30,543,634$ 30,466,576$ 30,120,645$ 31,014,491$ Other Financing Sources3,195,480 3,313,020 2,379,273 3,720,499 14,136,212 4,614,046 19,445,544 5,438,832 5,429,534 Total Revenues & Transfers31,207,709$ 29,673,833$ 29,451,289$ 33,732,050$ 45,302,830$ 35,157,680$ 49,912,120$ 35,559,477$ 36,444,025$ ExpendituresSalaries 6,283,752$ 6,859,852$ 7,394,752$ 6,744,500$ 7,661,149$ 7,854,458$ 8,072,090$ 8,300,141$ 8,534,963$ Benefits 3,593,335 3,840,301 4,259,365 4,018,165 4,391,100 4,682,445 4,953,632 5,242,198 5,508,496 Contractual Services 6,689,732 7,151,600 8,488,634 8,603,409 8,241,524 8,236,085 8,027,341 8,073,068 8,299,863 Supplies 1,352,807 1,462,923 1,574,959 1,310,560 1,548,594 1,634,930 1,598,566 1,653,291 1,691,375 Capital Outlay 3,933,432 2,631,228 6,174,464 4,638,551 17,232,037 5,471,740 19,054,718 3,321,467 3,565,400 Contingency - - 80,000 302,000 75,000 75,000 75,000 75,000 75,000 Developer Commitment 35,938 30,948 - - - - - - - Debt Service 4,595,131 4,856,405 4,742,902 4,742,902 4,404,851 4,488,827 3,049,959 4,056,958 3,874,383 Total Expenditures 26,484,127$ 26,833,257$ 32,715,076$ 30,360,087$ 43,554,255$ 32,443,485$ 44,831,306$ 30,722,123$ 31,549,480$ Other Financing Uses 3,212,905 3,325,686 2,405,857 3,728,089 5,455,727 4,642,599 4,377,477 5,470,790 5,463,349 Total Expenditures & Transfers29,697,032$ 30,158,943$ 35,120,933$ 34,088,176$ 49,009,982$ 37,086,084$ 49,208,783$ 36,192,913$ 37,012,829$ Surplus (Deficit)1,510,677$ (485,110)$ (5,669,644)$ (356,126)$ (3,707,152)$ (1,928,404)$ 703,337$ (633,436)$ (568,804)$ Ending Fund Balance12,486,846$ 12,001,733$ 7,701,419$ 11,645,607$ 7,938,455$ 6,010,051$ 6,713,388$ 6,079,952$ 5,511,148$ 42.05% 39.79% 21.93% 34.16% 16.20% 16.21% 13.64% 16.80% 14.89%United City of Yorkville - Consolidated BudgetThe table and graph below present the City's funds in aggregate, similar to that of a private business (for illustrative purposes only). All budgeted funds are included except for the following: Library Operations (82); and Library Capital (84).$0$5,000$10,000$15,000ThousandsFund Balance116 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescriptionCash Flow - Surplus(Deficit)General383,443$ 632,238$ (315,646)$ -$ - (1,747,405)$ (1,439,952)$ (2,124,567)$ (2,433,081)$ Fox Hill3,928 3,008 (21,292) (5,491) (40,200) 9,300 10,360 12,860 12,860 Sunflower(1,374) 6,427 37 3,163 3,800 3,800 3,360 3,360 3,360 Motor Fuel Tax(63,113) 60,325 (303,601) 212,035 (1,175,394) 314,557 (49,358) (9,106) 11,559 City Wide Capital240,530 (41,273) (2,287,477) (584,476) 270,086 (273,765) - - - Buildings & Grounds- - - - (108,632) 108,632 - - - Vehicle & Equipment138,795 15,654 (202,971) 861,490 (1,099,772) (22,469) - - - Debt Service- - - - - - - - - Water948,764 (264,783) (1,176,045) 352,795 (1,141,902) (496,275) 1,629,591 1,307,524 1,525,068 Sewer(300,804) 112,137 (468,685) (377,360) (196,275) 146,969 464,093 84,193 375,939 Land Cash490,036 36,009 (206,429) (208,642) 20,760 (49,646) 5,454 5,454 - Park & Recreation(20,939) (41,431) (369,462) (338,485) (73,000) - - - - Countryside TIF37,359 (719,325) (68,521) (71,025) 37,188 49,733 55,628 63,162 (86,217) Downtown TIF(343,212) (213,032) (230,052) (223,993) (221,837) (8,574) (7,821) (10,469) (13,227) Downtown TIF II(2,736) (71,064) (19,500) 23,863 18,026 36,739 31,982 34,153 34,935 1,510,677$ (485,110)$ (5,669,644)$ (356,126)$ (3,707,152)$ (1,928,404)$ 703,337$ (633,436)$ (568,804)$ Cash Flow - Fund BalanceGeneral6,879,823$ 7,512,060$ 7,322,013$ 7,512,060$ 7,512,060$ 5,764,655$ 4,324,703$ 2,200,136$ (232,945)$ Fox Hill10,485 13,492 (15,614) 8,001 (32,199) (22,899) (12,539) 321 13,181 Sunflower(22,626) (16,200) (18,630) (13,037) (9,237) (5,437) (2,077) 1,283 4,643 Motor Fuel Tax635,382 695,707 345,323 907,742 (267,652) 46,905 (2,453) (11,559) - City Wide Capital629,429 588,155 78,960 3,679 273,765 - - - - Buildings & Grounds- - - - (108,632) - - - - Vehicle & Equipment496,042 511,692 265,013 1,373,182 273,410 250,941 250,941 250,941 250,941 Debt Service- - - - - - - - - Water3,533,027 3,268,245 1,827,113 3,621,040 2,479,138 1,982,863 3,612,454 4,919,978 6,445,046 Sewer1,110,251 1,222,388 606,819 845,028 648,753 795,722 1,259,815 1,344,008 1,719,947 Land Cash211,832 247,841 39,244 39,199 59,959 10,313 15,767 21,221 21,221 Park & Recreation452,914 411,485 - 73,000 - - - - - Countryside TIF(422,459) (1,141,784) (1,209,865) (1,212,809) (1,175,621) (1,125,888) (1,070,260) (1,007,098) (1,093,315) Downtown TIF(1,024,518) (1,237,549) (1,472,892) (1,461,542) (1,683,379) (1,691,953) (1,699,774) (1,710,243) (1,723,470) Downtown TIF II(2,736) (73,799) (66,065) (49,936) (31,910) 4,829 36,811 70,964 105,899 12,486,846$ 12,001,733$ 7,701,419$ 11,645,607$ 7,938,455$ 6,010,051$ 6,713,388$ 6,079,952$ 5,511,148$ Operating Funds Operating Funds CITY117 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescriptionCash Flow - Surplus(Deficit)Library Ops43,915$ 24,335$ (17,035)$ 16,810$ (40,641)$ (53,294)$ (62,421)$ (76,602)$ 3,490$ Library Capital24,817 40,323 (25,000) 29,650 (25,300) (25,250) (25,250) (25,250) (1,160) 68,732$ 64,658$ (42,035)$ 46,460$ (65,941)$ (78,544)$ (87,671)$ (101,852)$ 2,330$ Cash Flow - Fund BalanceLibrary Ops554,271$ 578,607$ 557,653$ 595,417$ 554,776$ 501,482$ 439,061$ 362,459$ 365,949$ Library Capital83,260 123,583 104,485 153,233 127,933 102,683 77,433 52,183 51,023 637,531$ 702,190$ 662,138$ 748,650$ 682,709$ 604,165$ 516,494$ 414,642$ 416,972$ Library118 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescriptionLiability Insurance361,843$ 377,221$ 415,504$ 394,694$ 418,375$ 443,477$ 470,085$ 498,290$ 528,187$ Unemployment Ins19,300$ 16,925$ 18,500$ 20,100$ 20,350$ 20,350$ 20,350$ 20,350$ 20,350$ Health Insurance1,370,195$ 1,402,488$ 1,515,545$ 1,357,046$ 1,485,885$ 1,620,897$ 1,747,370$ 1,883,958$ 2,031,475$ Dental Insurance98,886$ 101,167$ 97,523$ 90,206$ 103,083$ 109,580$ 115,060$ 120,812$ 126,853$ Vision Insurance14,070$ 14,440$ 15,420$ 14,720$ 16,137$ 16,808$ 17,311$ 17,831$ 18,367$ Health Insurance68,695$ 71,184$ 76,764$ 66,215$ 108,882$ 117,593$ 127,000$ 137,160$ 148,133$ Dental Insurance 6,699$ 6,987$ 6,322$ 5,977$ 7,348$ 7,715$ 8,101$ 8,506$ 8,931$ Vision Insurance 973$ 1,012$ 1,012$ 974$ 1,128$ 1,162$ 1,197$ 1,233$ 1,270$ Corporate 2,191,159$ 2,123,744$ 2,107,099$ 2,100,975$ 2,091,475$ 2,076,475$ 2,086,475$ 2,101,475$ 2,141,475$ Police Pension958,476 1,108,182 1,230,604 1,226,938 1,334,771 1,434,771 1,509,771 1,584,771 1,634,771 Total City 3,149,635$ 3,231,926$ 3,337,703$ 3,327,913$ 3,426,246$ 3,511,246$ 3,596,246$ 3,686,246$ 3,776,246$ 4.14% 2.61% 3.27% 2.97% 2.95% 2.48% 2.42% 2.50% 2.44%Library Operations 669,065$ 702,716$ 739,047$ 736,883$ 758,000$ 780,740$ 804,162$ 828,287$ 853,136$ Library Debt Service788,022 794,715 822,953 824,640 836,024 843,076 862,416 859,680 - Total Library1,457,087$ 1,497,431$ 1,562,000$ 1,561,523$ 1,594,024$ 1,623,816$ 1,666,578$ 1,687,967$ 853,136$ Special Service Areas29,020$ 31,522$ 36,397$ 36,397$ 40,000$ 42,500$ 46,000$ 48,500$ 48,500$ 11.82% 8.62% 15.47% 15.47% 9.90% 6.25% 0.00% 0.00% 0.00%CityCityCityLibraryLibraryAllocated Insurance Expenditures - AggregatedProperty TaxesLibrary119 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescriptionTIF Districts277,335$ 303,814$ 254,965$ 269,441$ 379,253$ 397,741$ 405,809$ 414,080$ 422,557$ 300.07% 9.55% -16.08% -11.31% 40.76% 4.87% 0.00% 0.00% 0.00%Road & Bridge Tax128,668$ 131,199$ 130,000$ 52,363$ 130,000$ 130,000$ 130,000$ 130,000$ 130,000$ -25.09% 1.97% -0.91% -60.09% 148.27% 0.00% 0.00% 0.00% 0.00%Grand Total 5,041,745$ 5,195,892$ 5,321,065$ 5,247,637$ 5,569,523$ 5,705,303$ 5,844,633$ 5,966,793$ 5,230,439$ 3.82% 3.06% 2.41% 1.00% 6.13% 2.44% 2.44% 2.09% -12.34%- - - - - - - - - 4,595,131$ 4,856,405$ 4,742,902$ 4,742,902$ 4,404,851$ 4,488,827$ 3,049,959$ 4,056,958$ 3,874,383$ 3,465,452 3,856,504 3,890,279 3,890,279 3,544,947 3,617,707 2,307,586 2,667,582 2,805,076 1,129,679 999,901 852,623 852,623 859,904 871,120 742,373 1,389,376 1,069,307 Building Permits Revenue 477,701$ 435,021$ 400,000$ 650,000$ 450,000$ 400,000$ 400,000$ 400,000$ 400,000$ SalariesFull Time 5,860,771$ 6,413,075$ 6,849,252$ 6,371,500$ 7,109,489$ 7,313,298$ 7,496,130$ 7,721,013$ 7,952,643$ Overtime 131,298 136,347 159,000 154,000 161,500 151,500 151,500 151,500 151,500 Part Time291,683 310,430 386,500 219,000 390,160 389,660 424,460 427,628 430,820 Total 6,283,752$ 6,859,852$ 7,394,752$ 6,744,500$ 7,661,149$ 7,854,458$ 8,072,090$ 8,300,141$ 8,534,963$ SalariesFull Time 261,231$ 275,622$ 289,742$ 280,000$ 292,720$ 299,306$ 306,789$ 315,993$ 325,473$ Part Time165,624 166,497 190,000 160,000 190,000 205,729 221,551 237,410 253,305 Total426,855$ 442,119$ 479,742$ 440,000$ 482,720$ 505,035$ 528,340$ 553,403$ 578,778$ SalariesFull Time 6,122,002$ 6,688,697$ 7,138,994$ 6,651,500$ 7,402,209$ 7,612,604$ 7,802,919$ 8,037,006$ 8,278,116$ Overtime131,298 136,347 159,000 154,000 161,500 151,500 151,500 151,500 151,500 Part Time457,307 476,927 576,500 379,000 580,160 595,389 646,011 665,038 684,125 Total 6,710,607$ 7,301,971$ 7,874,494$ 7,184,500$ 8,143,869$ 8,359,493$ 8,600,430$ 8,853,544$ 9,113,741$ PrincipalTotalInterestAggregated Salary & Wage InformationCityLibTotal City Debt Service PaymentsProperty Taxes (continued)120 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescriptionBenefitsIMRF 326,130$ 336,965$ 443,872$ 424,421$ 467,908$ 476,238$ 500,390$ 526,671$ 542,327$ Police Pension 963,361 1,111,484 1,230,604 1,230,604 1,334,771 1,434,771 1,509,771 1,584,771 1,634,771 FICA457,541 498,202 542,671 505,901 565,070 582,215 596,772 614,677 633,118 Total 1,747,032$ 1,946,651$ 2,217,147$ 2,160,926$ 2,367,749$ 2,493,224$ 2,606,933$ 2,726,119$ 2,810,216$ BenefitsIMRF 26,614$ 27,240$ 32,779$ 32,779$ 32,882$ 34,271$ 36,017$ 37,919$ 39,057$ FICA31,983 33,137 35,952 33,000 35,739 38,635 40,418 42,335 44,277 Total 58,597$ 60,377$ 68,731$ 65,779$ 68,621$ 72,906$ 76,435$ 80,254$ 83,334$ BenefitsIMRF 352,744$ 364,205$ 476,651$ 457,200$ 500,790$ 510,509$ 536,407$ 564,590$ 581,384$ Police Pension 963,361 1,111,484 1,230,604 1,230,604 1,334,771 1,434,771 1,509,771 1,584,771 1,634,771 FICA489,524 531,339 578,623 538,901 600,809 620,850 637,190 657,012 677,395 Total 1,805,629$ 2,007,028$ 2,285,878$ 2,226,705$ 2,436,370$ 2,566,130$ 2,683,368$ 2,806,373$ 2,893,550$ 164,848$ 149,129$ 149,136$ 149,136$ 149,136$ 68,440$ -$ -$ -$ MFT 73,787 73,787 73,788 73,788 73,788 37,045 - - - Water 58,053 45,372 45,372 45,372 45,372 18,905 - - - Sewer 25,526 22,482 22,488 22,488 22,488 9,370 - - - Downtown TIF 7,482 7,488 7,488 7,488 7,488 3,120 - - - 575,257$ 1,344,160$ 1,728,174$ 910,000$ 2,720,000$ 2,287,000$ 2,180,000$ 1,808,000$ 2,266,933$ MFT 355,271 553,480 781,674 775,000 920,000 700,000 700,000 680,000 676,933 City-Wide Capital 69,893 99,289 312,500 100,000 850,000 300,000 300,000 300,000 300,000 Water 15,564 631,491 634,000 35,000 950,000 847,000 720,000 168,000 850,000 Sewer 134,529 59,900 - - - 440,000 460,000 660,000 440,000 RTBR - Roads Only 425,164$ 652,769$ 1,094,174$ 875,000$ 1,770,000$ 1,000,000$ 1,000,000$ 980,000$ 976,933$ -$ 167,329$ -$ 27,968$ -$ -$ -$ -$ -$ City-Wide 195,781 186,548 - 38,260 2,260,000 - - - - Developer Reimb (195,781) (19,219) - (10,292) (2,260,000) - - - - Selected Capital Projects - Aggregated > $500,000LibCityAggregated Benefit InformationMill RoadRoute 47 Expansion ProjectRoad to Better Roads ProgramTotal121 FY 2019FY 2020FY 2021FY 2021FY 2022FY 2023FY 2024FY 2025FY 2026Account NumberActualActualAdoptedProjectedProposedProjectedProjectedProjectedProjectedDescriptionSelected Capital Projects - Aggregated > $500,000 continued119,204$ 492$ -$ -$ 192,000$ 200,000$ -$ -$ -$ Water 119,204 492 - - 192,000 200,000 - - - -$ 59,622$ 25,000$ 151,403$ 216,000$ 173,000$ -$ -$ -$ Water - 59,622 25,000 151,403 216,000 173,000 - - - 288,710$ 21,222$ 47,094$ 77,388$ 101,929$ -$ -$ -$ -$ Water 288,136 8,997 12,871 26,686 33,208 - - - - Sewer 574 12,225 34,223 50,702 68,721 - - - - -$ -$ 18,000$ -$ 20,000$ 520,000$ 20,000$ 530,000$ -$ Water - - 18,000 - 20,000 520,000 20,000 530,000 - 1,090,185$ 3,099$ -$ -$ -$ -$ -$ -$ -$ City-Wide 974,071 2,828 - - - - - - - Water 42,560 271 - - - - - - - Sewer 73,554 - - - - - - - - -$ -$ (5,000)$ (333,875)$ 932,750$ (417,875)$ -$ -$ -$ MFT - - - - 1,253,625 - - - - City-Wide - - - 84,000 97,000 - - - - Rebuild IL Proceeds - - (5,000) (417,875) (417,875) (417,875) - - - -$ -$ -$ -$ 70,000$ 158,825$ -$ -$ -$ City-Wide - - - - 70,000 635,300 - - - Grant Proceeds - - - - - (476,475) - - - -$ -$ -$ -$ -$ 9,235$ -$ -$ -$ City-Wide - - - - 60,000 572,000 - - - Developer Reimb - - - - (60,000) (562,765) - - - -$ -$ -$ -$ -$ -$ -$ -$ -$ City-Wide - - - - - 120,000 1,015,000 - - Permit Fees - - - - - (120,000) (1,015,000) - - Whispering MeadowsWell RehabsFox Hill ImprovementsBristol Ridge RoadWater Tower PaintingRte 71 Water/Sewer Main ReplacementCation Exchange Media ReplKennedy Road (North)Kennedy Road (Freedom Place)122