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COW Minutes 2000 08-03-00 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE MEETING MINUTES AUGUST 3, 2000 Attendees Mayor Prochaska Richard Sticka 1 Tom Sowinski Larry Kot Rose Spears Dave Dockstader Bob Allen Jim Nanninga Dean Kleronomous I PC 99 -11 COURTHOUSE SQUARE Mr. Sheridan presented the latest draft of the P.U.D. agreement stating that this reflects what was discussed at the last meeting. It shows the berm and access to the property to the east. The surveyor, Mr. Olson will shoot these lines to the north and east. They will leave the trees along the lot lines. " Mr. Sheridan stated he had received a memo from Mr. Nanninga regarding the uses, there are three to be considered. He would like Convenience Store added to the uses. Grocery Store is listed, but he would like to see Convenience Store on the list. Also Nursery School/Day Care Center. I Alderman Sticka asked about the YBSD hook -up. Mr. Shreidan stated that YBSD will not guarantee service when they are ready for it, and so they are asking for permission to use septic should the YBSD service not be made available to them. Mr. Pfister had told them that they are at 110% now and are waiting for a grant. Mayor Prochaska stated we cannot guarantee what YBSD will do, but we will work with the developer as in the past. Mr. Nanninga stated that Mr. Sheridan will put up a letter of credit for the addition of trees along the east property line, and should that remain residential he will then put the trees in, if it becomes Business uses he will not be required to put the trees in. Mayor Prochaska stated it is important that there be a time limit, there should be a 24 months time frame with a 30 month letter -of- credit as gurantee. Alderman Kot stated we have to consider the 2 uses Mr. Sheridan wants added. The Nursery School /Daycare Center and Convenience Store. Mayor Prochaska stated that Daycare is a Special Use in Office zoning, and since this is a P.U.D. that would cover the additions. 1 1 Mr. Sheridan stated he is in agreement with the Special Uses, and the Solid Waste mentioned would be eliminated. Alderman Sticka asked if Septic is allowable. Mayor Prochaska stated it would depend on the uses, and it would have to be asked for. We can do a letter stating we would consider this. Mr. Sheridan stated he would like a letter of OK on septic, He plans to start building right away. Mayor Prochaska stated that the EPA will not approve if you are under construction, or have built before approval. The City is subject to fines if any pipe is put in prior to their approval. Alderman Sticka stated this kind of letter could become boiler plate. Mayor Prochaska agreed stating this would be based on YBSD refusal to provide sanitary availability. With any septic it would be temporary until sanitary sewers become available, and hook -up would be required within 30 days. Septic would have to be approved by the Kendall County Health Department. The City would require a bond to guarantee sewer installation when it become available. Alderman Dockstader asked if being ten feet from the lot line is allowable. j Mr. Nanninga stated, yes, with extra screening. Mr. Henne asked about "exhibit B" Under Municipal Improvements, specifically the recapture and looping he thought Mr. Sheridan should do. Mayor Prochaska stated that looping should not be in this agreement, and he is required to take the water mains to the end of his property only. Mr. Henne and Mr. Sheridan can agree to whatever they want between themselves, and what happens when Mr. Henne develops is another issue. Mrs. Price asked about 'Exhibit C" Mayor Prochaska stated that the petition to annex to YBSD will be 'Exhibit C ". Exhibit F will be the facade. Mr. Sheridan stated that Exhibit G will be landscaping. Mrs. Price stated that the Public Hearing portion had been removed. i Mayor Prochaska stated that if a public hearing is required by law, it would be put in, otherwise it will not be included. 2 i This will now go to City Council on August 10, 2000 for consideration and a Public Hearing. ACCEPT STRUCTURE FOR RIVERFRONT Mr. Nanninga stated that there are letters in each persons packets, they have found a suitable site for the structure. Chief Graff stated this will be used for office space as well as for additional programs. They will also have space available for displays and activities. It fits well with the plan for improvements yet to come that would include the Boat Launch. It will fit well with the botany as well. They will expand the Pinewood Resource Center to City -Wide and transition to the riverfront location. They have incorporated this into the riverfront plan. Mayor Prochaska stated he wanted this to be permanent and that it should not be moveable. All wheels or anything that would be movable or make it look movable should be removed. Alderman Kot asked about the cost for paving a parking area. Chief Graff stated there could be an argument on paving in this wildlife area. WE should get it in there and get utilities to it first and then look at any funds remaining in this year's budget. Get the office open and get minor programs started. It has a self contained sanitary system. When we make it permanent then we can put in sanitary and water, etc. We can move this at no cost and put it back together. We have to put in piers at the site with excavating and put block up. It has to be kept above the Railroad Tracks due to possible flooding. Mayor Prochaska stated we need to follow code as we would enforce for all of the City & would expect anyone else to do. They will store the roof and when we are ready the roof will be put back on. Alderman Sowinski asked a bout an alarm system due to the remote area. Chief Graff stated yes they would install an alarm system for about $66.00 per quarter as has been done at Pinewood. The structure has a good life left in it. Mayor Prochaska stated there is no permanent parking, so they need to look at paving a small parking area. Chief Graff stated there is space for about 6 or 8 cars to park now, but should have more structured parking. Mayor Prochaska stated the big interceptor is scheduled to run through there soon. Mr. Nanninga stated that is based on P.E. for a certain number of homes. J.T. Johnson stated that at the Park Board meeting with all but one member there they said "Do 3 Mayor Prochaska stated that the Park Board should make an official recommendation. Chief Graff stated that Sue Swithin has begun to explore possible uses. J.T. Johnson stated that the Park Board did not spend much time on this item. Mayor Prochaska stated that the Park Board will have to have a larger budget for this building. Alderman Dockstader stated he remembers when we got the Beecher Building. It was neglected and we worked for a lot of years to get it fixed up. Mayor Prochaska stated that they will need to budget by the end of the year what is needed to maintain this building. Chief Graff stated that the building is 800 square feet and will require about -4 hours per week for office cleaning, etc. at $10.00 per hour. Spread over one year that is $2000.00 for cleaning. Mayor Prochaska asked that Chief Graff find out what typical maintenance is on this kind of building. i Alderman Sowinski asked what the cost for installation would be. ' I Chief Graff stated that Mr. Dettmer got some information. He would get some costs. They plan on $4000. maximum, but expect it to be more like $200. Alderman Sowinski asked where the money was coming from. Chief Graff stated that they had some grant money, and they have some Illinois First money left over from the storm warning, and they have the $100,000. to enhance the community. Alderman Sowinski stated no money would be coming from parks. I Alderman Kot asked about the handicapped accessibility to the parking lot downtown. J.T. Johnson stated he has some costs, but hasn't put all the figures together. Mayor Prochaska stated that we could only spend our money once. We are putting in a big parking lot, and that is important too. J.T. Johnson stated he had 200 blocks stock piled. Chief Graff stated that they know their task and will put the figures together. Alderman Sowinski asked if a perk test would be required, or anything else. I 4 I � Alderman Kot asked how far back from the River the building would be. Mr. Nanninga stated it would be 30 or 40 feet Chief Graff stated that we would need a resolution accepting the building donation for tax credits. Alderman Sowinski asked if we should have a breakdown of costs for the City Council meeting. MAY & JUNE POLICE DEPARTMENT REPORT These items are finished and ready to go to City Council next week for approval. REVISED POLICE DEPARTMENT CLERK POSITION Alderman Kot stated they had budgeted for one full -time clerk, which comes out the same as two part-time clerks as explained in the memo. Shamim wants to stay on, and so they would add one more part-time clerk. Having two part-time clerks instead of one full -time clerk will save $4600. per year in benefits. As we grow perhaps next year one would be made full -time and they would add one more part-time person. Chief Graff stated this is just putting off the full -time person till next year. Mayor Prochaska stated that part-time is more flexible for sickness and training. Alderman Kot stated that the Public Safety Committee had no problem with this change. It is good to be loyal to good employees. Mayor Prochaska stated we will need to create a resolution for the new position. i WORKPLACE HARASSMENT POLICY Chief Graff stated that the labor attorney will "add where applicable" where it is needed. I i Alderman Kot stated that the language is already there, we need a policy to deal with it, if it does occur. I Chief Graff stated that Harassment Claus is not in the federal law yet, it is with sexual orientation. Alderman Kot suggested we adopt this City -wide instead of just for the Police Department. Chief Graff stated there needs to be an off site person that someone can go to for a safe place to take a problem with confidentiality. Mayor Prochaska stated he was in favor of adopting this City -wide. 5 Mr. Allen asked if this should go to Administration. Mayor Prochaska stated it has already gone to Public Safety, so it can just go to COW. This should be cleaned up and brought to COW on 8/17/00 with the upgrades to include Administration, the Police Department and everyone. RACIAL PROFILING Chief Graff stated they had made corrections, and looked at by the labor attorneys and the firm involved with litigation. It has been recommended that the PD. make a policy on this. There will be training, and they hope to hold a class here, so everyone on the PD. can get training. Alderman Kot stated this should go to City Council. Mr. Kleronomous asked if they wanted a resolution adopting. Mayor Prochaska stated yes. MONEY MARKET ACCOUNT This will be a NOW account rather than a Money Market. The School District has a NOW account. Mayor Prochaska stated that they will match interest that the State Treasurer gives without tying up the money. Money stays liquid. LIQUOR COMMISSION - TOBACCO GRANT Chief Graff stated they have applied for a grant and have received $2040. in funds to go into establishments with a Sting Operation, and try to buy cigarettes. This will have enforcement measures and training for retailers. It will finish by June 30, 2001. Mayor Prochaska stated we have the contract, and need a motion to authorize. ADDITION BUSINESS Alderwoman Spears asked about York Meadows getting started. Mr. Nanninga stated they are trying to get foundations in right away. Alderman Kot stated that State Street has curbs and asked when the space between curb and street would be filled. Mr. Nanninga stated this Tuesday or Wednesday if we don't get more rain. Alderman Kot asked about the sidewalk situation along Mill Street at Cindy Hecklesberg's corner. She has large shrubs where the sidewalk needs to go through and is not happy about 6 i loosing the privacy. Kot recommends the City move the shrubs back, and if they die, we would then replace them. Mayor Prochaska stated he had asked her to come tonight to allow her to make a statement. Take this to COW or City Council. Alderman Kot stated they needed to meet with her in a timely way so they could get her input and get the work done. Alderman Sowinski stated the City could work around her in the meantime. Alderman Kot stated we need the input from the resident. Mayor Prochaska asked if the people have been notified of this work. Mr. Nanninga stated he was not sure, but since J.T. has left the meeting, he would check with him on this. Mayor Prochaska stated he wanted Ms. Hecklesberg invited to the next meeting. Alderman Sowinski stated this is City easement. Alderman Dockstader stated that it is also a matter of road safety, and that Tony from the Kendall County Record was there as an observers. POLICE CHECK POINT STOPS Alderman Dockstated stated that he read in the paper about the PD. and that they had set -up a check -point position and made stops. Dockstader asked Chief Graff if some of those citations had been multiple citations. Chief Graff stated yes, numerous citations had been multiples. Chief Graff stated that Officer Pleckham and Jumbo had found over a Kilo of Cocaine during a traffic stop. Pleckham ran the plates and it showed up with a suspended license. He made the stop and the driver was from Danville and when Jumbo began barking he confessed to having the drugs unde the seat. Mayor Prochaska stated that DCCA is getting some of the area landowners together for a public meeting. When a date is set he will make an announcement. Adjourned 9:00 PM Minutes by Sandy Marker 7 i UNITED CITY OF YORKVILLE GUEST SIGN IN SHEET COMMITTEE OF THE WHOLE MEETING THURSDAY, AUGUST 3, 2000 NAME (PLEASE PRINT!) REPRESENTING PHONE # _ U j5 J 'T % c cty\ c S'S 3 - y 3So