Library Board Packet 2021 05-10-21
Agenda
Yorkville Public Library
Board of Trustees
May 10, 2021 at 7:00 P.M.
Michelle Pfister Meeting Room
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer: Financial Statement
Payment of Bills
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees: Policy Personnel
Physical Facilities Finance
Community Relations
12. Unfinished Business: Library/City Partnership
Metronet update
TCG phone system
13. New Business: Library District Creation
Showalter Roofing snow bar and gutter repair
14. Executive Session (if needed) OMA 5 ILCS 120/2(c)(1)
“For the appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public
body or against legal counsel for the public body to determine its validity.”
15. Adjournment
DRAFT
Yorkville Public Library
Personnel Committee Meeting
Monday, April 12, 2021, 6:00pm
Yorkville Public Library
902 Game Farm Road – Michelle Pfister Meeting Room
The Personnel Committee meeting was called to order at 6:00pm by Chairwoman Theron Garcia.
Roll Call of Committee Members:
Theron Garcia-present, Wamecca Rodriguez-(arrived 6:02pm), Russ Walter-present, Julie Brendich-
present
Others Present:
Chairwoman Garcia welcomed Board President Darren Crawford and Trustee Jason Hedman.
Recognition of Visitors: None
Public Comment: None
Unfinished Business:
Review of Candidates for Library Director Position
Chairwoman Garcia moved to enter into Executive Session and read the reason as follows:
For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing
testimony on a complaint lodged against an employee of the public body or against legal counsel
for the public body to determine its validity. Mr. Walter seconded the motion.
Roll call: Garcia-yes, Walter-yes, Brendich-yes Carried 3-0.
Executive Session:
The committee entered into Executive Session at approximately 6:02pm. It concluded at
approximately 6:40pm on a motion by Ms. Garcia and second by Mr. Walter. A recommendation for
Library Director will be made at the Library Board of Trustees meeting to immediately follow this
meeting.
Adjournment:
There was no further business and the meeting was adjourned immediately at 6:40pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DRAFT
Yorkville Public Library
Board of Trustees
Monday, April 12, 2020 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a quorum
was established.
Roll Call:
Jason Hedman-yes, Wamecca Rodriguez-yes, Russ Walter-yes, Julie Brendich-yes, Susan Chacon-yes,
Darren Crawford-yes, Ryan Forristall-yes, Theron Garcia-yes
Others Present:
Interim Co-Directors: Dixie DeBord-Technical Services Director and Shelley Augustine-Director Adult
Services; City Council Liaison Dan Transier, Mayor John Purcell, City Administrator Bart Olson,
Director of Parks and Recreation Tim Evans, Superintendent of Recreation Shay Remus, Judy Somerlot
and Susan Smithmeyer both from Friends of the Library, Jeff Norris of TCG Solutions
Recognition of Visitors: President Crawford recognized the library staff and guests.
Amendments to the Agenda:
Mr. Walter moved TCG Solutions following staff comments and added a “14a” for the Director
position after Executive Session. Mr. Hedman asked to move the Library/City Partnership item after
the review of the minutes.
Minutes: March 8, 2021 Board of Trustees; March 15, 2021 Personnel Committee; March 15,
2021 Finance Committee; March 29, 2021 Personnel Committee; March 31, 2021 Personnel
Committee; April 5, 2021 Personnel Committee
Ms. Garcia moved and Ms. Rodriguez seconded the motion to approve all the above sets of minutes.
Roll call: Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-yes, Crawford-yes, Forristall-yes, Garcia-
yes, Hedman-yes. Carried 8-0.
Unfinished Business: (out of sequence)
Library/City Partnership
Mr. Olson presented a summary of the input from Parks and Recreation staff, Library Board members
and other city officials regarding the proposal to move the Parks and Recreation pre-school into the
library. A memo was included from Mr. Olson and Mayor Purcell which outlined obligations and
benefits for both the Library and Parks & Recreation and to help facilitate a draft of an Inter-
Governmental Agreement for the use of the library space. The memo included the following
highlights: remodeling costs for the space, library safety inspections, facilities maintenance and
cleaning for library, placement of Parks employee in lobby to register persons for classes, insurance,
terms and length of agreement, outdoor playground, entry/exit plans, parking, traffic, after-hours
access to library, covid precautions, displaced library programs and other topics.
Page 1of 4
Mr. Olson also addressed unresolved issues, cross-use of the space and more in-depth discussion on
many of the topics. Library Board members and Friends of the Library asked specific questions. Mr.
Olson said the library was the preferred space when asked if the library is the only option. Mayor
Purcell weighed in and said his wish is to sell some of the excess city buildings and and that the library
is is need of some maintenance assistance which the city could provide. He believes that having the
pre-school at the library will bring kids to the library as patrons. Concerns were raised about library
staff being asked to answer questions regarding Parks and Rec programs and also that the proposal
contains very little of library needs vs. Parks and Rec needs. President Crawford said the first step is
to discover if a pre-school can actually be located in the library. Ms. Augustine said the library staff
had looked at Mr. Evans' notes and made comments. It was noted the Circulation Manager was not
comfortable with Parks and Rec staff answering library questions and Ms. DeBord said there is a policy
book on agreements with other libraries and she cited privacy issues.
The group discussed 4 rooms upstairs for possible use as the pre-school and the city was asked if they
would be open to building alternative Director office space. The Michelle Pfister Meeting Room was
discussed and it was noted that converting it from a pre-school to a meeting/event room would be
cumbersome and that upstairs would be better. Library liability was mentioned in conjunction with
state inspections needed. Ms. Rodriguez said she would prefer to not have a play area since the
library requires quiet space. Ms. Remus provided info on the number of kids attending and work flow,
traffic flow and program times were also noted. It was asked if the 5-year term is negotiable if the
situation is not working for one or both parties. Mr. Olson said quarterly meetings would be helpful to
determine if the arrangement is working.
Comments were also made about possible noise upstairs and that children may be exposed to many
different types of people who may use offensive language. Mayor Purcell said he prefers downstairs
to minimize noise and contact with unruly patrons. Another comment made was that the pre-school
will make it conducive for a small group of people, without considering that the library is for all ages.
A concern was raised that if the partnership does not work out, there is no place for the pre-school to
go. It was asked how patrons will react to this addition and a library staff member said a couple patrons
have already indicated they will not come to the library if there is extra noise. A decision must be
made in the June meeting whether or not to move forward with this idea.
Correspondence: None
Public Comment: None
Staff Comment: None
New Business: (out of sequence)
Phone System Proposal – TCG Solutions
Jeff Norris of TCG Solutions was present at the Board meeting to explain the system he is proposing.
Mr. Walter briefly explained what is included and said it would be a 3-year commitment on a lease
basis. Mr. Norris said the cost would be dependent on the number of phones. The current costs with
Sound Inc. and Comcast were also reviewed. Mr. Norris said if there were problems with the system,
he would come to the library within 24 hours. The proposed system offers more features than the
present system which has 14-year old phones. Mr. Norris said he has installed phone systems in
medical offices and other locations and will provide references to Mr. Walter along with a written SLA.
Page 2 of 4
Report of the Treasurer:
Financial Statement
Treasurer Hedman highlighted some of the expenses and noted the development fees crossed the 200%
mark of the budget. There is one more month for the budget year and he expects an $80,000 gain for
the year rather than the loss that was expected. He said the costs of the janitorial supplies are still
trending up which he will monitor in the coming year.
Payment of Bills
Mr. Crawford moved and Ms. Garcia seconded to pay the bills as follows:
$28,842.12 Accounts Payable
$33,443.53 Payroll
$62,285.65 TOTAL
Roll call: Walter-yes, Brendich-yes, Chacon-yes, Crawford-yes, Forristall-yes, Garcia-yes, Hedman-
yes, Rodriguez-yes. Carried 8-0.
Report of the Interim Co-Library Directors:
Ms. DeBord reported on building repairs made and said the Facilities Manager is working with staff on
aligning annual inspections with other city buildings. Other items she mentioned included gutter
damage and snow bars are falling off. Ms. Iwanski-Goist has made some connections with senior
living centers and gave some of them a tour of the library. Ms. Weiss and Ms. Iwanski-Goist have
placed a free bookshelf at an area laundromat.
Ms. Augustine also reported..... Training has begun on the Library Aware marketing tool, National
Library Week was observed last week and a staff member collected library cards from every state and
they were displayed on Facebook. Ms. Augustine placed a Letter to the Editor in the Record. Many
programs have been held and one was placed on YouTube. Four new monitors were purchased which
replaced original monitors. Money savings (borrowing from library vs. purchasing the book) are now
listed on receipts when books are checked out. She has several meetings and conferences scheduled
including a Chamber of Commerce luncheon and an ILA mini-marketing conference. She also checked
with Weblinx on the new website progress and a demo site should be available in 7-8 weeks.
Standing Committees:
The Personnel and Finance Committees have both met in the last month.
Unfinished Business:
Keyless Entry-Umbrella Technologies
Ms. DeBord explained the difficulties encountered with the keyless entry installation. It was
discovered that the readers are proprietary and the FOB's are not able to be programmed separately.
New readers need to be installed on the doors. A motion was made by Ms. Chacon and seconded by
Ms. Brendich to approve an additional $3,200 to purchase new readers. Roll call: Forristall-yes,
Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-yes, Crawford-yes.
Carried 8-0.
New Business:
Internet Provider Contract – Metronet
Mr. Walter said the e-rate consultant obtained quotes for Internet service and Metronet offered last
year's price of $250/month which is now e-rateable resulting in a payment of only $125/month. The
present Comcast internet contract expires July 1 and Comcast should be notified by May 1 to cancel.
Page 3 of 4
Mr. Walter said he would like to see the wireless service upgraded to extend into the parking lot and
near the library building to allow use by students outside. If approved, the Metronet contract would be
effective July 1. Mr. Walter made a motion to approve the Metronet proposal at the rate of
$249.95/month which is e-rateable for a 50% discount. Ms. Garcia seconded the motion. Roll call:
Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-yes,
Crawford-yes. Carried 8-0.
Camera Proposal–Griffon Systems
Griffon Systems is offering a similar system to Umbrella Technologies and would replace cameras and
other equipment. Their quote was over $19,000. A quote may also be coming from TCG Solutions.
FY 22 Budget Approval
The Finance Committee recently met to review the budget, following revisions made by the Finance
Director. Mr. Hedman said it includes the BAS (Building Automation System), 3% minimum wage
increase mandated by the State, a wage assessment that was done, part-time position added at 20 hours
per week, group insurance rate decrease and new salary range for the Director. A $45,300 loss for FY
22 is projected, however, Mr. Hedman noted losses were projected for past years and the library ended
the year with a positive figure. He noted the debt service would be finished in 2026. He thanked staff
for careful spending and Mr. Walter thanked the Friends of the Library for their continued support.
Mr. Hedman moved to recommend approval of the budget as presented and Mr. Crawford seconded.
Roll call: Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-yes, Crawford-
yes, Forristall-yes. Carried 8-0.
Resolution to Adopt Non-Resident Card Payment by Tax Bill Method for FY22
Ms. Augustine said this Resolution must be approved each year for non-resident cards. In the past, the
net value of property taxes multiplied by a library tax rate, determines the cost to the patron. Mr.
Walter moved and Ms. Garcia seconded the motion to approve the Resolution 01-21 and non-resident
library card authorization. Roll call: Brendich-yes, Chacon-yes, Crawford-yes, Forristall-yes, Garcia-
yes, Hedman-yes, Rodriguez-yes, Walter-yes. Carried 8-0.
Reminder: File Statement of Economic Interest with the Kendall County Clerk's Office
Information was sent from City Clerk Lisa Pickering along with other reminders and the document
must be signed by Board members.
Executive Session:
At 8:49pm President Crawford made a motion to move into Executive Session and he read the reason
as follows: For the appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing testimony
on a complaint lodged against an employee of the public body or against legal counsel for the public
body to determine its validity. Vice-President Garcia seconded the motion. Roll call: Chacon-yes,
Crawford-yes, Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes.
Carried 8-0.
The Session concluded at 9:05pm on a motion by Ms. Garcia and second by Mr. Walter. Only Board
members were present when the regular meeting resumed. Mr. Crawford stated that the Executive
Session discussion was regarding the new Library Director. He made a motion that Shelley Augustine
be appointed as the new Library Director with an effective start date of May 1 and a salary of $70,000
per year. Ms. Garcia seconded. Roll call: Crawford-yes, Forristall-yes, Garcia-yes, Hedman-yes,
Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-yes. Carried 8-0.
Additional Business: None
Adjournment:
There was no further business and the meeting adjourned at 9:08pm.
DRAFT
Yorkville Public Library
Special Meeting of Board of Trustees
Monday, April 26, 2021, 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The special meeting was called to order at 7:00pm by President Darren Crawford, roll was called and a
quorum was established.
Roll Call:
Julie Brendich-yes, Theron Garcia-yes, Jason Hedman-yes, Wamecca Rodriguez-yes, Russ Walter-yes,
Darren Crawford-yes, Ryan Forristall-yes
Absent: Susan Chacon
Others in Attendance:
Shelley Augustine, Co-Interim Director
Recognition of Visitors: President Crawford recognized Ms. Augustine.
Public Comment: None
New Business:
Appointment and Salary of New Library Director
President Crawford made a motion to approve Shelley Augustine as the new Library Director at a
starting salary of $70,000 effective May 1. Mr. Walter seconded.
Roll call: Forristall-yes, Brendich-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes,
Crawford-yes. Carried 7-0.
Executive Session: None
Adjournment:
There was no further business and the special meeting was adjourned at 7:01pm on a motion and
second by Mr. Crawford and Mr. Walter, respectively.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 1 of 1
DATE: 04/23/21UNITED CITY OF YORKVILLETIME: 09:51:14MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900101 FNBO FIRST NATIONAL BANK OMAHA 04/25/21042521-A.SIMMONS 03/31/21 01 AMAZON-PRINTER INK01-120-56-00-561020.3702 VERIZON-2/2-3/1 IN CAR UNITS01-210-54-00-5440792.2203 VERIZON-2/2-3/1 MOBILE PHONES 01-220-54-00-5440169.7204 VERIZON-2/2-3/1 MOBILE PHONES 01-110-54-00-5440169.7205 VERIZON-2/2-3/1 MOBILE PHONES 01-210-54-00-5440842.1806 VERIZON-2/2-3/1 MOBILE PHONES 79-790-54-00-544036.0107 VERIZON-2/2-3/1 MOBILE PHONES 79-795-54-00-5440156.9008 VERIZON-2/2-3/1 MOBILE PHONES 51-510-54-00-5440236.2609 VERIZON-2/2-3/1 MOBILE PHONES 52-520-54-00-544036.0110 COMCAST-FEB 2021 INTERNET & 82-820-54-00-5440420.7011 VOICE** COMMENT **12 COMCAST-MAR 2021 INTERNET & 82-820-54-00-5440420.7813 VOICE** COMMENT **14 WATER01-410-56-00-5665895.0015 PRODUCTS#0301425-MAGNETIC** COMMENT **16 LOCATOR** COMMENT **17 WATER51-510-56-00-5640260.0018 PRODUCTS#0301313-BREAKABLE** COMMENT **19 FLANGE** COMMENT **20 I-PASS-8/, 10/23 & 10/28 TOLL 01-410-54-00-541549.1521 USAGE WITHOUT TRANSPONDER** COMMENT **INVOICE TOTAL:4,505.02 *042521-B.BEHRENS 03/31/21 01 FARM&FLEET-TOP WIND JACK01-410-56-00-5628188.97INVOICE TOTAL:188.97 *042521-B.OLSEM03/31/21 01 OSWEGO01-110-56-00-5610115.7702 PRINTING#74622-ENVELOPES** COMMENT **03 RECORD NEWSPAPER-SUBSCRIPTION 01-110-54-00-546065.00INVOICE TOTAL:180.77 *042521-B.PFIZENMAIER 03/31/21 01 AMAZON-BELT01-210-56-00-560050.2402 FBI LEEDA-MRMBRTSHIP RENEWAL 01-210-54-00-546050.0003 MENARDS-KLEENEX, AJAX01-210-56-00-562015.0004 MENARDS-CABINET, CAR CLEANING 01-210-54-00-5495151.8605 SUPPLIES, OIL** COMMENT **06 NAPA#279510-WIPER BLADES, FUSE 01-210-54-00-5495500.6107 AXON-LIVE SMART CARTRIDGES01-210-56-00-56962,876.96INVOICE TOTAL:3,644.67 *042521-C.PARKER 03/31/21 01 COMCAST-651 PRAIRIE POINTE01-110-54-00-5440420.1102 INTERNET & PHONE-02/02-03/01** COMMENT **03 COMCAST-651 PRAIRIE POINTE01-110-54-00-5440300.1604 INTERNET & PHONE-03/02-04/01** COMMENT **INVOICE TOTAL:720.27 *Page 1 of 12
DATE: 04/23/21UNITED CITY OF YORKVILLETIME: 09:51:14MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900101 FNBO FIRST NATIONAL BANK OMAHA 04/25/21042521-D.BROWN03/31/21 01 AMAZON-RAIN GEAR51-510-56-00-560094.99INVOICE TOTAL:94.99 *042521-D.DEBORD03/31/21 01 AMAZON-PRIME MEMBERSHIP82-820-54-00-546012.99INVOICE TOTAL:12.99 *042521-D.SMITH03/31/21 01 HOME DEPOT-DRILL79-790-56-00-5630219.0002 HOME DEPOT-MARKERS AND TOOL 79-790-56-00-563020.4503 BAG** COMMENT **INVOICE TOTAL:239.45 *042521-E.DHUSE03/31/21 01 NAPA#278686-BULBS01-410-56-00-56286.6202 NAPA#279183-FILTERS01-410-56-00-562863.5703 NAPA#279604-PIN CLIPS01-410-56-00-562812.4904 NAPA#280855-OIL, FILTERS01-410-56-00-562885.4305 NAPA#281153-FILTERS01-410-56-00-562817.7906 NAPA#280388-WIER BLADES01-410-56-00-562823.79INVOICE TOTAL:209.69 *042521-E.WILLRETT 03/31/21 01 PHYSICIANS CARE-COVID TESTING 01-210-54-00-5462585.0002 ELEMENT FOUR-MAR 2021 CLOUD 01-640-54-00-5450554.8003 BACKUPS** COMMENT **04 DELL-COMPUTER DOCKING KIT01-640-54-00-5450207.6905 PHYSICIANS CARE-NEW EMPLOYEE 79-795-54-00-546243.0006 DRUG SCREEN** COMMENT **07 PHYSICINS CARE-DRUG SCREEN79-790-54-00-546293.0008 NPELRA-MEMBERSHIP RENEWAL01-110-54-00-5460230.00INVOICE TOTAL:1,713.49 *042521-J.BAUER03/31/21 01 ILLCO-PVC HOSE, BLADES51-510-56-00-5638196.1002 ISAWWA-APR 2020 SEMINAR-BAUER 51-510-54-00-541236.00INVOICE TOTAL:232.10 *042521-J.DYON03/31/21 01 WALMART-PRINTER INK01-120-56-00-561010.4902 WALMART-PRINTER INK51-510-56-00-562015.8303 WALMART-PRINTER INK52-520-56-00-56104.5704 WAREHOUSE-RETURNED INK01-120-56-00-5610-11.2005 WAREHOUSE-RETURNED INK51-510-56-00-5620-16.9106 WAREHOUSE-RETURNED INK52-520-56-00-5610-4.88INVOICE TOTAL:-2.10 *042521-J.ENGBERG 03/31/21 01 ADOBE-CREATIVE CLOUD ALL APPS 01-220-54-00-546252.99INVOICE TOTAL:52.99 *042521-J.GALAUNER 03/31/21 01 AMAZON-SOCCER WHISTLES79-795-56-00-560634.72Page 2 of 12
DATE: 04/23/21UNITED CITY OF YORKVILLETIME: 09:51:14MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900101 FNBO FIRST NATIONAL BANK OMAHA 04/25/21042521-J.GALAUNER03/31/21 02 AMAZON-SOCCER JERSEYS79-795-56-00-560639.9803 BSN SPORTS #911907701-SHIRTS79-795-56-00-5606612.0004 BSN SPORTS #912056540-JERSEYS79-795-56-00-56062,354.0005 BSN SPORTS79-795-56-00-56061,120.0006 #912071411-SOFTBALLS** COMMENT **INVOICE TOTAL:4,160.70 *042521-J.JENSEN 03/31/21 01 TARGET-FRAMES01-210-56-00-561045.0002 TARGET-4 TVS FOR NEW FACILITY 01-210-56-00-56201,199.96INVOICE TOTAL:1,244.96 *042521-J.SLEEZER 03/31/21 01 RURAL KING-PLOW JACKS01-410-56-00-5640159.95INVOICE TOTAL:159.95 *042521-J.WEISS03/31/21 01 TARGET-CRAFTS TO GO, STEM82-820-56-00-567132.62INVOICE TOTAL:32.62 *042521-K.BARSDALE NO 03/31/21 01 KONE-03/01/21-03/31/2123-216-54-00-5446165.7602 MAINTENANCE PERIOD** COMMENT **INVOICE TOTAL:165.76 *042521-K.GREGORY 03/31/21 01 ARNESON#173642-FEB 2021 GAS 01-410-56-00-56951,797.1802 ARNESON#173643-FEB 2021 GAS 51-510-56-00-5695459.6003 ARNESON#173541-FEB 2021 GAS 51-510-56-00-5695314.1404 ARNESON#173541-FEB 2021 GAS 52-520-56-00-5695314.1405 ARNESON#173541-FEB 2021 GAS 01-410-56-00-5695314.1306 ARNESON#173542-FEB 2021 GAS 01-410-56-00-5695671.1007 ARNESON#176112-FEB 2021 DIESEL 01-410-56-00-56951,018.7508 ARNESON#173699-FEB 2021 DIESEL 01-410-56-00-5695731.5609 ARNESON#173700-FEB 2021 GAS 52-520-56-00-5695347.7010 ARNESON#176166-FEB 2021 GAS 01-410-56-00-5695292.2711 ARNESON#176167-FEB 2021 DIESEL 01-410-56-00-5695505.0912 ARNESON#173761-FEB 2021 GAS 01-410-56-00-5695374.7013 ARNESON#173762-FEB 2021 DIESEL 01-410-56-00-5695953.7014 ARNESON#492499-FEB 2021 OIL 01-410-56-00-5628369.9915 ARNESON#172020-FEB 2021 GAS 01-410-56-00-5695774.3816 FLEETPRIDE #66670442-GLASS52-520-56-00-562813.1817 FILTER, HYDRAULIC SPIN-ON** COMMENT **18 FLEETPRIDE #66632712-FILTER 52-520-56-00-562882.2319 FLEETPRIDE #66450610-FILTER 52-520-56-00-5628145.2820 FLEETPRIDE #66428896-FILTERS, 52-520-56-00-562828.2521 FLEETPRIDE #47396209-7-WAY01-410-56-00-562875.0822 JUNCTION BOX** COMMENT **23 FLEETPRIDE #63575469-FILTER, 52-520-56-00-5628184.5424 FUEL ELEMENT** COMMENT **FY 21Page 3 of 12
DATE: 04/23/21UNITED CITY OF YORKVILLETIME: 09:51:14MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900101 FNBO FIRST NATIONAL BANK OMAHA 04/25/21042521-R.HARMON03/31/21 23 AMAZON-FLASHLIGHTS79-795-56-00-560627.8624 STAPLES-TAX REFUND79-795-56-00-5606-2.8125 STAPLES-CARD STOCK, MASKING79-795-56-00-560651.4226 TAPE** COMMENT **27 WALMART-COOKIES, WAFFERS,79-795-56-00-560648.1428 APPLE SAUCE, BABY WIPES,** COMMENT **29 ANIMAL COOKIES, CRACKERS,** COMMENT **30 PLASTIC EASTER EGGS** COMMENT **31 AMAZON-BOOK79-795-56-00-560629.6032 AMAZON-STORAGE BINS, CUBB79-795-56-00-5606214.9833 TRAY CABINET** COMMENT **34 AMAZON-STACKING TOY79-795-56-00-560633.9435 AMAZON-SMART MAX POWER VEHICLE 79-795-56-00-560634.9936 AMAZON-POLLY POCKET, FRISBEE,79-795-56-00-5606301.23INVOICE TOTAL:1,287.78 *042521-R.HORNER 03/31/21 01 RURAL KING-STIHL SPECIAL ORDER 79-790-56-00-564014.4602 AMAZON-BEYONDLIFE PLASTIC HOT 79-790-56-00-5630119.9903 ULINE-STRAPPINGS79-790-56-00-5630277.1204 AMAZON-STEEL DRUM79-790-56-00-562045.39INVOICE TOTAL:456.96 *042521-R.MIKOLASEK 03/31/21 01 STREICHERS-EMBROIDERY01-210-56-00-560070.0002 STREICHERS-BOOTS01-210-56-00-5600150.0003 STREICHERS-UNIFORM PANTS01-210-56-00-5600272.9704 STREICHERS-BALLASTIC HELMETS 01-210-56-00-56004,332.9905 STREICHERS-BALLASTIC FACE01-210-56-00-56001,167.0006 SHIELDS** COMMENT **07 AMERICAN TIRE#4818-OIL CHANGE 01-210-54-00-549541.6408 AMERICAN TIRE#4803-OIL CHANGE 01-210-54-00-549546.7809 AMERICAN TIRE#4801-TIRE01-210-54-00-5495162.1410 REPAIR, REPLACE POWER SEAT** COMMENT **11 SWITCH, REPLACE HEADLIGHT** COMMENT **12 ILACP ANNUAL CONFERENCE01-210-54-00-5412-897.0013 CANCELLATION REFUND** COMMENT **14 FORCE SCIENCE INSTITUTE-BODY 01-210-54-00-5412545.0015 WORN CAMERAS** COMMENT **16 TRAINING-MIKOLASEK** COMMENT **INVOICE TOTAL:5,891.52 *042521-S.AUGUSTINE 03/31/21 01 AMAZON-LAMINATE ROLL82-820-56-00-561024.7402 DEMCO SOFTWARE82-820-54-00-5460450.0003 #INV00012706-WANDOO READER** COMMENT **04 SOFTWARE** COMMENT **05 AMAZON-TONER CARTRIDGE,82-820-56-00-5610297.69FY 21Page 4 of 12
DATE: 04/23/21UNITED CITY OF YORKVILLETIME: 09:51:14MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900101 FNBO FIRST NATIONAL BANK OMAHA 04/25/21042521-S.AUGUSTINE 03/31/21 06 PAINT, GLUE STICKS, BINDER** COMMENT **07 CLIPS, SIGN HOLDER** COMMENT **08 YORKVILLE AREA CHAMBER OF82-820-54-00-541220.0009 COMMERCE-LUNCHEON** COMMENT **10 AMAZON-MONITORS84-840-56-00-5635467.9611 CHICAGO TRIBUNE-MARCH 6,82-820-54-00-5460136.0012 2021-APRIL 26, 2021 COVERAGE** COMMENT **INVOICE TOTAL:1,396.39 *042521-S.IWANSKI 03/31/21 01 YORK POST-POSTAGE82-820-54-00-545230.15INVOICE TOTAL:30.15 *042521-S.RAASCH03/31/21 01 O'NEILL GLASS-SHOWCASE LOCK01-110-56-00-561014.6302 WAREHOUSE-SOAP, TOILET01-110-56-00-5610364.3403 TISSUE, PAPER TOWELS, GARBAGE ** COMMENT **04 BAGS** COMMENT **INVOICE TOTAL:378.97 *042521-S.REDMON 03/31/21 01 NATIONAL ENTERTAINMENT79-795-56-00-5606250.0002 TECHNOLOGIES, INC.** COMMENT **03 #210302025-EASTER TOY FILLED** COMMENT **04 EGGS, EASTER CANDY FILLED EGGS ** COMMENT **05 RUNCO #818879-0-GARBAGE BAGS 79-795-56-00-564066.9806 PAYPAL-REFUND OF EXPEDITED79-795-56-00-5606-80.0007 SHIPPING CHARGES FROM ACE** COMMENT **08 MASCOT** COMMENT **09 AMAZON-CANDY ST. PATRICK'S79-795-56-00-5606241.2010 DAY CELEBRATION** COMMENT **11 AMAZON-REFUND ON SALES TAX79-795-56-00-5606-2.7612 AMAZON-GIFT BAGS79-795-56-00-560640.7213 SMITHEREEN #2386368-PEST79-795-54-00-549567.0014 CONTROL** COMMENT **15 AMAZON-REFUND ON SALES TAX79-795-56-00-5606-16.2916 ARAMARK#610000086036-MATS79-790-56-00-562018.2118 ARAMARK#610000082762-MATS79-790-56-00-562018.2120 ARAMARK#610000079400-MATS79-790-56-00-562018.2122 ARAMARK#610000075057-MATS79-790-56-00-562018.2124 ARAMARK#610000071239-MATS79-790-56-00-562018.2126 ARAMARK#610000068158-MATS79-790-56-00-562018.2128 ARAMARK#610000064869-MATS79-790-56-00-562018.2130 FUN EXPRESS-LUCKY LEPRECHAUN 79-795-56-00-5606131.2531 HUNT SUPPLIES** COMMENT **32 USPS-POSTAGE PRESCHOOL TO GO 79-795-54-00-545215.4033 CURRICULUM KIT** COMMENT **35 ARNESON#173478-JAN 2021 GAS 79-790-56-00-5695397.55FY 21Total for all Highlighted Library Invoices: $2,313.63Page 5 of 12
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITALDATE: 05/04/21UNITED CITY OF YORKVILLETIME: 08:49:30CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/10/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 105019 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC1161370-IN04/02/21 01 BASE, LAMPS82-820-56-00-5621154.60INVOICE TOTAL:154.60 *1161376-IN04/02/21 01 BALLAST82-820-56-00-562147.70INVOICE TOTAL:47.70 *1162108-IN04/06/21 01 BALLAST82-820-56-00-5621209.22INVOICE TOTAL:209.22 *CHECK TOTAL:411.52 105020 BAKTAY BAKER & TAYLOR203583558204/01/21 01 BOOKS84-840-56-00-5686685.62INVOICE TOTAL:685.62 *203584769704/06/21 01 BOOKS84-840-56-00-56861,026.90INVOICE TOTAL:1,026.90 *203585378904/09/21 01 BOOKS84-840-56-00-5686571.75INVOICE TOTAL:571.75 *203586396104/14/21 01 BOOKS84-840-56-00-56861,220.91INVOICE TOTAL:1,220.91 *203587750604/16/21 01 BOOKS84-840-56-00-5686757.81INVOICE TOTAL:757.81 *203590160604/20/21 01 BOOKS84-840-56-00-5686963.78INVOICE TOTAL:963.78 *203592133204/26/21 01 BOOKS84-840-56-00-5686573.23INVOICE TOTAL:573.23 *CHECK TOTAL:5,800.00FY 21Page 6 of 12
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITALDATE: 05/04/21UNITED CITY OF YORKVILLETIME: 08:49:30CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/10/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 105021 CAMBRIA CAMBRIA SALES COMPANY INC.4238103/12/21 01 GLOVES82-820-56-00-5620109.53INVOICE TOTAL:109.53 *4238904/22/21 01 TOILET TISSUE, PAPER TOWEL,82-820-56-00-5620215.3202 GARBAGE BAGS** COMMENT **INVOICE TOTAL:215.32 *CHECK TOTAL:324.85 105022 FVFSFOX VALLEY FIRE & SAFETYIN0042693004/07/21 01 ANNUAL FIRE EXTINGUISHER CHECK 82-820-54-00-546275.00INVOICE TOTAL:75.00 *CHECK TOTAL:75.00 105023 IMPACTIMPACT NETWORKING, LLC210313904/20/21 01 1/15-4/14 COPY CHARGES82-820-54-00-5462116.78INVOICE TOTAL:116.78 *CHECK TOTAL:116.78 105024 MIDWTAPE MIDWEST TAPE50026825004/05/21 01 MUSIC CDS84-840-56-00-568465.95INVOICE TOTAL:65.95 *50029855704/12/21 01 MUSIC CD84-840-56-00-568412.9902 DVD84-840-56-00-568524.99INVOICE TOTAL:37.98 *50032806504/20/21 01 AUDIO BOOK84-840-56-00-568339.9902 DVD84-840-56-00-568522.49INVOICE TOTAL:62.48 *FY 21Page 7 of 12
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITALDATE: 05/04/21UNITED CITY OF YORKVILLETIME: 08:49:30CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 05/10/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 105024 MIDWTAPE MIDWEST TAPE50035682004/26/21 01 DVD84-840-56-00-568521.74INVOICE TOTAL:21.74 *CHECK TOTAL:188.15 105025 RAILSRAILS791104/27/21 01 VIRTUAL AUTHOR PROGRAM82-820-56-00-567124.90INVOICE TOTAL:24.90 *CHECK TOTAL:24.90 105026 YOUNGMMARLYS J. YOUNG04122104/26/21 01 04/12/21 MEETING MINUTES82-820-54-00-5462119.25INVOICE TOTAL:119.25 *CHECK TOTAL:119.25TOTAL AMOUNT PAID:7,060.45FY 21Page 8 of 12
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION22,245.58$ -$ 22,245.58 2,479.83$ 1,654.31$ 26,379.72$ FINANCE7,870.77 - 7,870.77 891.11 600.02 9,361.90$ POLICE121,368.91 4,569.33 125,938.24 719.52 9,370.41 136,028.17$ COMMUNITY DEV.21,852.55 - 21,852.55 2,461.16 1,634.26 25,947.97$ STREETS16,569.60 438.77 17,008.37 1,889.63 1,243.25 20,141.25$ WATER18,732.79 134.57 18,867.36 2,112.83 1,396.26 22,376.45$ SEWER9,280.12 - 9,280.12 1,031.02 674.23 10,985.37$ PARKS22,591.92 - 22,591.92 2,521.07 1,669.68 26,782.67$ RECREATION23,813.33 - 23,813.33 2,556.71 1,799.14 28,169.18$ LIBRARY14,297.38 - 14,297.38 880.32 1,069.47 16,247.17$ TOTALS278,622.95$ 5,142.67$ 283,765.62$ 17,543.20$ 21,111.03$ 322,419.85$ TOTAL PAYROLL322,419.85$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYApril 1, 2021Page 9 of 12
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,900.00 - 3,900.00 - 298.35 4,198.35 ADMINISTRATION21,245.57 - 21,245.57 2,360.38 1,572.04 25,177.99 FINANCE8,144.40 8,144.40 904.84 609.48 9,658.72 POLICE129,026.59 1,916.99 130,943.58 830.62 9,722.74 141,496.94 COMMUNITY DEV.19,814.10 - 19,814.10 2,201.35 1,455.38 23,470.83 STREETS16,569.58 154.60 16,724.18 1,858.06 1,221.49 19,803.73 WATER16,971.03 - 16,971.03 1,885.50 1,239.73 20,096.26 SEWER9,280.10 - 9,280.10 1,031.02 674.20 10,985.32 PARKS26,063.03 - 26,063.03 2,895.60 1,927.58 30,886.21 RECREATION15,169.94 - 15,169.94 1,481.37 1,120.73 17,772.04 LIBRARY15,112.63 - 15,112.63 991.42 1,118.53 17,222.58 TOTALS282,205.31$ 2,071.59$ 284,276.90$ 16,440.16$ 21,029.74$ 321,746.80$ TOTAL PAYROLL321,746.80$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYApril 16, 2021Page 10 of 12
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION24,357.81$ 24,357.81 2,706.15$ 1,849.82$ 28,913.78$ FINANCE12,401.35 12,401.35 1,377.79 947.09 14,726.23$ POLICE118,919.71 5,016.19 123,935.90 719.52 9,436.84 134,092.26$ COMMUNITY DEV.21,005.78 - 21,005.78 2,333.75 1,583.86 24,923.39$ STREETS17,995.96 111.37 18,107.33 2,011.73 1,374.20 21,493.26$ WATER16,971.07 - 16,971.07 1,885.50 1,285.80 20,142.37$ SEWER9,280.11 - 9,280.11 1,031.02 709.94 11,021.07$ PARKS23,788.99 - 23,788.99 2,642.96 1,819.84 28,251.79$ RECREATION13,981.37 - 13,981.37 1,297.63 1,069.56 16,348.56$ LIBRARY14,356.05 - 14,356.05 880.32 1,098.21 16,334.58$ TOTALS273,058.20$ 5,127.56$ 278,185.76$ 16,886.37$ 21,175.16$ 316,247.29$ TOTAL PAYROLL316,247.29$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYApril 30, 2021Page 11 of 12
Library CC Check Register (Pages 1 ‐ 5)04/25/2021 $2,313.63
Library Check Register (Pages 6 ‐ 8)05/10/2021 7,060.45
Metlife ‐ Apr. 2020 Dental Ins.04/13/2021 312.09
Delage ‐ May 2021 Copier Lease 04/13/2021 185.00
First Non‐Profit‐2nd Qtr Unemployment Ins 04/27/2021 338.96
Marlys Young ‐ Meeting Minutes 04/27/2021 196.25
TOTAL BILLS PAID: $10,406.38
DATE
Bi‐weekly (Page 9)04/01/2021 16,247.17$
Bi‐weekly (Page 10)04/16/2021 17,222.58$
Bi‐weekly (Page 11)04/30/2021 16,334.58
TOTAL PAYROLL:$49,804.33
TOTAL DISBURSEMENTS:$60,210.71
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, May 10, 2021
ACCOUNTS PAYABLE
Page 12 of 12
DATE: 05/04/2021 UNITED CITY OF YORKVILLE PAGE: 1TIME: 15:47:31 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2021 ACTIVITY THROUGH FISCAL PERIOD 12PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2020 BEGINNING BALANCE 49,444.29 AP-200525MB 05/19/2020 13 BREAKOUT-EDU KIT REFUND FIRST NATIONAL BANK 900088 052520-E.TOPPER-B 160.88 _________________________________ TOTAL PERIOD 01 ACTIVITY 0.00 160.8802 AP-200625MB 06/16/2020 101 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900090 062520-E.TOPPER-B 47.49 GJ-200630LB 07/02/2020 05 June 2020 Deposits 196.19 _________________________________ TOTAL PERIOD 02 ACTIVITY 47.49 196.1903 AP-200713 07/07/2020 01 BOOKS BAKER & TAYLOR 104898 2035272564 673.42 07/07/2020 02 BOOKS BAKER & TAYLOR 104898 2035278024 554.19 AP-200725M 07/16/2020 213 AMAZON-ROCKING CHAIR FIRST NATIONAL BANK 900092 072520-E.TOPPER 44.99 07/16/2020 214 AMAZON-ADDRESS LABELS, FIRST NATIONAL BANK 900092 072520-E.TOPPER 76.36 07/16/2020 215 AMAZON-ELECTRONIC KEYBOARD FIRST NATIONAL BANK 900092 072520-E.TOPPER 82.99 07/16/2020 216 AMAZON-GAMES, CARDS FIRST NATIONAL BANK 900092 072520-E.TOPPER 36.93 07/16/2020 217 AMAZON-SENSORY BALL FIRST NATIONAL BANK 900092 072520-E.TOPPER 14.99 07/16/2020 218 THERAPY SHOPPE-FIDGETS FIRST NATIONAL BANK 900092 072520-J.WEISS 105.61 07/16/2020 219 FOXY'S ICE CREAM-16 $5.00 GIFT FIRST NATIONAL BANK 900092 072520-J.WEISS 80.00 07/16/2020 220 ROSATIS-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 221 PARMA-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900092 072520-J.WEISS 40.00 07/16/2020 222 STARBUCKS-SUMMER READING GIFT FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 20.00 07/16/2020 223 GRACE COFFEE-SUMMER READING FIRST NATIONAL BANK 900092 072520-S.AUGUSTINE 10.00 GJ-200731LB 08/02/2020 03 July 220 Deposits 1,216.44 _________________________________ TOTAL PERIOD 03 ACTIVITY 1,779.48 1,216.4404 AP-200825M 08/19/2020 165 AMAZON-BOOKS, JUMPER CABLES, FIRST NATIONAL BANK 900093 082520-E.TOPPER 678.01 08/19/2020 166 AMAZON-ALEXA SPEAKER FIRST NATIONAL BANK 900093 082520-E.TOPPER 39.99 08/19/2020 167 AMAZON-SUPPLY CASE FIRST NATIONAL BANK 900093 082520-E.TOPPER 22.73 08/19/2020 168 AMAZON-FIRE 7 TABLET FIRST NATIONAL BANK 900093 082520-E.TOPPER 49.99 08/19/2020 169 DOLLAR TREE-SUMMER READING FIRST NATIONAL BANK 900093 082520-J.WEISS 12.50 08/19/2020 170 TARGET-SUMMER READING GIFT FIRST NATIONAL BANK 900093 082520-J.WEISS 25.00 GJ-200831LB 09/01/2020 05 Aug 2020 Deposits 4,708.14 _________________________________ TOTAL PERIOD 04 ACTIVITY 828.22 4,708.1405 AP-200914 09/08/2020 01 BOOKS BAKER & TAYLOR 104920 2035371948 658.84 09/08/2020 02 BOOKS BAKER & TAYLOR 104920 2035383645 676.99 09/08/2020 03 BOOKS BAKER & TAYLOR 104920 2035405495 536.18 09/08/2020 04 BOOKS BAKER & TAYLOR 104920 2035418721 436.93 09/08/2020 05 BOOKS BAKER & TAYLOR 104920 2035422067 467.45 09/08/2020 06 BOOKS BAKER & TAYLOR 104920 2035428949 293.26 09/08/2020 07 BOOKS BAKER & TAYLOR 104920 20359395078 303.11 _________________________________ TOTAL PERIOD 05 ACTIVITY 3,372.76 0.0006 AP-201012 10/06/2020 01 BOOKS BAKER & TAYLOR 104933 2035452893 616.27 10/06/2020 02 BOOKS BAKER & TAYLOR 104933 2035480910 50.86 10/06/2020 03 ANNUAL SUBSCRIPTION RENEWAL PROMOTION, INC. 104934 S50082 588.00 AP-201025M 10/19/2020 219 CONSTANT CONTACT-ANNUAL FIRST NATIONAL BANK 900095 102520-E.TOPPER 588.00 GJ-201031LB 11/02/2020 06 Oct 2020 Deposits 1,686.00 _________________________________ TOTAL PERIOD 06 ACTIVITY 1,843.13 1,686.00
DATE: 05/04/2021 UNITED CITY OF YORKVILLE PAGE: 2TIME: 15:47:31 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2021 ACTIVITY THROUGH FISCAL PERIOD 12PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________08 AP-201214 12/07/2020 01 BOOKS BAKER & TAYLOR 104955 2035562347 31.50 12/07/2020 02 BOOKS BAKER & TAYLOR 104955 2035572750 39.12 AP-201225M 12/28/2020 177 AMAZON-BEED GEMS, FM FIRST NATIONAL BANK 900097 122520-E.TOPPER 127.83 12/28/2020 178 AMAZON-ZIPPER BAGS FIRST NATIONAL BANK 900097 122520-E.TOPPER 7.78 12/28/2020 179 AMAZON-HOT CHOCOLATE FIRST NATIONAL BANK 900097 122520-E.TOPPER 13.40 12/28/2020 180 DOLLAR TREE-POLAR EXPRESS FIRST NATIONAL BANK 900097 122520-J.WEISS 26.50 12/28/2020 181 DOLLAR TREE-POLAR EXPRESS FIRST NATIONAL BANK 900097 122520-J.WEISS 12.50 GJ-201231LB 01/04/2021 04 Dec 2020 Deposits 449.03 _________________________________ TOTAL PERIOD 08 ACTIVITY 258.63 449.0310 AP-210208 02/02/2021 01 BOOKS BAKER & TAYLOR 104979 2035690481 122.82 02/02/2021 02 BOOKS BAKER & TAYLOR 104979 2035705110 32.38 GJ-210228LB 03/01/2021 05 Feb 2021 Deposits 40.00 _________________________________ TOTAL PERIOD 10 ACTIVITY 155.20 40.0011 AP-210308 03/02/2021 02 BOOKS BAKER & TAYLOR 104996 2035715810 29.98 03/02/2021 03 BOOKS BAKER & TAYLOR 104996 2035734564 35.40 AP-210325M 03/23/2021 245 ZOOM#INV68043807-WEBINAR FIRST NATIONAL BANK 900100 032521-S.AUGUSTINE 40.00 GJ-210331LB 04/05/2021 05 March 2021 Deposits 250.00 GJ-210331LR 05/04/2021 05 REVERSE 210331LB 250.00 _________________________________ TOTAL PERIOD 11 ACTIVITY 355.38 250.00 TOTAL ACCOUNT ACTIVITY 8,640.29 8,706.68 ENDING BALANCE 49,510.68 GRAND TOTAL 0.00 49,510.68 TOTAL DIFFERENCE 0.00 49,510.68
% of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%Year-to-Date FISCAL YEAR 2021 ACCOUNT NUMBER DESCRIPTION May-20 June-20 July-20 August-20 September-20 October-20 November-20 December-20 January-21 February-21 March-21April-21Totals BUDGET % of BudgetLIBRARY OPERATIONS REVENUESTaxes82-000-40-00-4000 PROPERTY TAXES - 351,569 27,832 31,873 298,065 18,644 8,900 - - - - - 736,883 739,047 99.71%82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE - 393,438 31,146 35,669 333,562 20,864 9,960 - - - - - 824,640 822,953 100.21%Intergovernmental82-000-41-00-4120 PERSONAL PROPERTY TAX 800 - 831 614 - 779 - 202 958 - 346 1,618 6,147 5,250 117.09%82-000-41-00-4170 STATE GRANTS - - - - 21,151 - - - 500 - - - 21,651 20,000 108.26%Fines & Forfeits82-000-43-00-4330 LIBRARY FINES - 1,072 - 526 56 179 396 63 134 380 116 328 3,249 8,500 38.22%Charges for Service82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS - 476 175 342 168 165 1,504 - 285 863 673 - 4,653 8,500 54.74%82-000-44-00-4422 COPY FEES - 3 - 325 7 362 36 389 124 8 172 1 1,426 3,800 37.52%82-000-44-00-4439 PROGRAM FEES - - - - - 2 - - - - - - 2 - 0.00%Investment Earnings82-000-45-00-4500 INVESTMENT EARNINGS 203 142 136 103 102 148 100 93 74 64 56 47 1,268 8,959 14.15%Miscellaneous82-000-48-00-4820 RENTAL INCOME - - - - - - - - - - - - - 1,750 0.00%82-000-48-00-4850 MISCELLANEOUS INCOME 0 324 - - 50 1 - - 138 44 358 179 1,094 2,000 54.72%Other Financing Sources82-000-49-00-4901 TRANSFER FROM GENERAL 5,911 1,911 2,244 1,911 1,911 2,244 992 979 4,476 2,325 980 - 25,884 26,584 97.37%TOTAL REVENUES: LIBRARY 6,914 748,934 62,364 71,363 655,073 43,388 21,889 1,726 6,689 3,684 2,701 2,174 1,626,898 1,647,343 98.76%LIBRARY OPERATIONS EXPENDITURESSalaries & Wages82-820-50-00-5010 SALARIES & WAGES 31,602 21,068 21,068 21,068 21,068 34,224 21,700 37,779 16,847 16,847 16,847 24,598 284,717 289,742 98.27%82-820-50-00-5015 PART-TIME SALARIES 19,929 9,261 9,829 10,986 10,505 17,780 11,605 12,063 10,771 13,222 12,551 19,169 157,669 190,000 82.98%Benefits82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,547 2,370 2,370 2,370 2,370 3,840 2,441 4,237 1,872 1,872 1,872 2,752 31,911 32,779 97.35%82-820-52-00-5214 FICA CONTRIBUTION 3,886 2,264 2,307 2,396 2,359 3,922 2,491 3,776 2,038 2,225 2,174 3,286 33,122 35,952 92.13%82-820-52-00-5216 GROUP HEALTH INSURANCE 10,625 9,593 8,998 4,655 4,934 3,828 4,492 4,770 10,023 6,284 6,255 (873) 73,584 76,764 95.86%82-820-52-00-5222 GROUP LIFE INSURANCE 29 29 29 29 29 58 - 29 24 24 24 24 328 387 84.64%82-820-52-00-5223 DENTAL INSURANCE 527 527 396 527 527 527 527 527 527 527 527 312 5,977 6,322 94.54%82-820-52-00-5224 VISION INSURANCE 169 84 84 84 84 84 - 84 84 72 84 84 999 1,012 98.74%82-820-52-00-5230 UNEMPLOYMENT INSURANCE 333 - 333 - - 333 - - - 364 - - 1,363 750 181.69%82-820-52-00-5231 LIABILITY INSURANCE 5,578 1,911 1,911 1,911 1,911 1,911 992 979 4,476 1,961 980 - 24,522 25,834 94.92%Contractual Services82-820-54-00-5412 TRAINING & CONFERENCES - - - - - - - - - - - 20 20 3,000 0.67%82-820-54-00-5415 TRAVEL & LODGING - - - - - - - - - - - - - 1,500 0.00%82-820-54-00-5426 PUBLISHING & ADVERTISING - 228 567 35 - - - - - - 274 - 1,104 2,500 44.15%82-820-54-00-5440 TELECOMMUNICATIONS - - 609 420 4,127 421 420 419 - 840 - 841 8,098 7,200 112.47%82-820-54-00-5452 POSTAGE & SHIPPING - - 7 5 239 20 16 15 14 121 15 30 483 750 64.34%82-820-54-00-5460 DUES & SUBSCRIPTIONS 593 185 248 51 284 3,033 2,997 1,674 128 343 57 1,859 11,452 11,000 104.11%82-820-54-00-5462 PROFESSIONAL SERVICES 3,865 1,442 1,771 210 4,511 288 3,680 905 2,361 5,001 9,771 6,928 40,732 40,000 101.83%82-820-54-00-5466 LEGAL SERVICES - - - 338 - - - - 3,825 450 - - 4,613 3,000 153.75%82-820-54-00-5468 AUTOMATION 2,366 - 4,105 503 - 3,801 - 413 - 3,801 - 1,866 16,856 20,000 84.28%82-820-54-00-5480 UTILITIES - - 600 1,281 735 1,124 1,213 1,465 1,874 1,630 1,901 - 11,824 11,798 100.22%82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 2,195 462 4,277 6,738 1,120 - 4,698 5,481 895 1,408 27,275 50,000 54.55%82-820-54-00-5498 PAYING AGENT FEES - 1,100 589 - - - - - - - - - 1,689 1,700 99.32%Supplies82-820-56-00-5610 OFFICE SUPPLIES - 311 69 144 438 587 1,119 596 178 176 789 322 4,729 8,000 59.11%82-820-56-00-5620 OPERATING SUPPLIES - 78 - 152 690 39 18 3,200 - - - - 4,177 4,000 104.43%82-820-56-00-5621 CUSTODIAL SUPPLIES - 895 1,028 306 1,636 49 - 410 769 1,943 250 430 7,715 7,000 110.22%82-820-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- - - - 37 - 207 - - - - - 244 2,000 12.20%82-820-56-00-5671 LIBRARY PROGRAMMING - - 55 - 81 - 276 - 42 - 28 33 514 2,000 25.68%82-820-56-00-5675 EMPLOYEE RECOGNITION - - - - - - 45 - - - - - 45 300 15.00%82-820-56-00-5685DVD'S - - - - - - - - - - - - - 500 0.00%82-820-56-00-5686 BOOKS - - 106 - - - 259 - - - - 28 393 1,500 26.17%YORKVILLE PUBLIC LIBRARYFISCAL YEAR 2021 BUDGET REPORTFor the Month Ended April 30, 2021
% of Fiscal Year8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100%Year-to-Date FISCAL YEAR 2021 ACCOUNT NUMBER DESCRIPTION May-20 June-20 July-20 August-20 September-20 October-20 November-20 December-20 January-21 February-21 March-21April-21Totals BUDGET % of BudgetYORKVILLE PUBLIC LIBRARYFISCAL YEAR 2021 BUDGET REPORTFor the Month Ended April 30, 20212006 Bond82-820-84-00-8000 PRINCIPAL PAYMENT - - - - - - - 75,000 - - - - 75,000 75,000 100.00%82-820-84-00-8050 INTEREST PAYMENT - 10,119 - - - - - 10,119 - - - - 20,238 20,238 100.00%2013 Refunding Bond82-820-99-00-8000 PRINCIPAL PAYMENT - - - - - - - 610,000 - - - - 610,000 610,000 100.00%82-820-99-00-8050 INTEREST PAYMENT - 60,925 - - - - - 60,925 - - - - 121,850 121,850 100.00%TOTAL FUND REVENUES 6,914 748,934 62,364 71,363 655,073 43,388 21,889 1,726 6,689 3,684 2,701 2,174 1,626,898 1,647,343 98.76%TOTAL FUND EXPENDITURES 83,048 122,390 59,275 47,931 60,842 82,605 55,617 829,385 60,551 63,184 55,293 63,117 1,583,239 1,664,378 95.12%FUND SURPLUS (DEFICIT) (76,134) 626,544 3,089 23,431 594,231 (39,218) (33,728) (827,660) (53,862) (59,500) (52,592) (60,943) 43,659 (17,035) LIBRARY CAPITAL REVENUES84-000-42-00-4214 DEVELOPMENT FEES 3,500 1,500 7,900 17,900 16,050 15,550 3,050 9,500 6,000 6,750 12,400 4,500 104,600 50,000 209.20%84-000-45-00-4500 INVESTMENT EARNINGS 16 15 17 14 17 20 15 14 14 12 14 15 182 500 36.33%84-000-48-00-4850 MISCELLANEOUS INCOME - 26 - - - - - - - - - - 26 - 0.00%TOTAL REVENUES: LIBRARY CAPITAL 3,516 1,541 7,917 17,914 16,067 15,570 3,065 9,514 6,014 6,762 12,414 4,515 104,808 50,500 207.54%LIBRARY CAPITAL EXPENDITURES84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - - - - - - - - 3,347 - - 3,347 3,500 95.61%84-840-56-00-5635COMPUTER EQUIPMENT & SOFTWARE- 1,326 - - - 50 1,650 4,892 - - - 468 8,387 15,000 55.91%84-840-56-00-5683AUDIO BOOKS - 155 271 40 190 225 787 307 41 40 45 210 2,311 3,500 66.04%84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - 16 - - 14 10 - 41 69 13 - 41 204 500 40.78%84-840-56-00-5685DVD'S - 420 361 25 239 255 - 186 123 170 274 185 2,238 3,000 74.60%84-840-56-00-5686 BOOKS - 1,046 404 2,999 - 3,331 5,078 7,128 1,544 7,149 4,419 2,835 35,932 50,000 71.86%TOTAL FUND REVENUES 3,516 1,541 7,917 17,914 16,067 15,570 3,065 9,514 6,014 6,762 12,414 4,515 104,808 50,500 207.54%TOTAL FUND EXPENDITURES - 2,963 1,036 3,064 443 3,871 7,515 12,554 1,777 10,718 4,737 3,739 52,418 75,500 69.43%FUND SURPLUS (DEFICIT) 3,516 (1,422) 6,880 14,851 15,624 11,699 (4,450) (3,041) 4,236 (3,956) 7,676 775 52,389 (25,000)
May June July August September October November December January February March April202020202020202020202020202020202021202120212021Library Operations Old Second $ 321,123 $ 629,168 $ 588,982 $ 575,506 $ 874,784 $ 839,655 $ 801,304 $ 644,730 $ 603,203 $ 523,033 $ 470,808 $ 417,711 Building Development FeesOld Second123,389 123,967 123,713 120,664 146,038 158,237 166,287 156,796 164,532 160,727 162,658 171,428 Library Operations IMET *4,126 4,126 4,126 4,126 4,126 4,126 4,126 4,126 4,126 4,126 4,126 4,126 Library Operations Illinois Funds 236,679 236,766 236,816 236,848 258,024 258,046 258,066 258,086 258,105 258,120 258,133 258,142 Total: $ 685,315 $ 994,026 $ 953,637 $ 937,144 $ 1,282,972 $ 1,260,064 $ 1,229,782 $ 1,063,738 $ 1,029,966 $ 946,005 $ 895,724 $ 851,407 * RestrictedPAYROLL1ST PAY PERIOD19,794$ $ 17,836 $ 17,494 $ 18,360 $ 17,830 $ 21,421 $ 19,389 $ 39,288 $ 13,850 $ 16,383 $ 15,796 $ 16,247 2ND PAY PERIOD19,653 17,277 18,230 18,459 18,622 19,130 18,848 18,566 17,678 17,784 17,648 17,223 3RD PAY PERIOD19,667 - - - - 12,214 - - - - - 16,335Total59,113$ 35,113$ 35,724$ 36,819$ 36,452$ 52,765$ 38,237$ 57,854$ 31,528$ 34,167$ 33,444$ $ 49,805YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of April 30, 2021FISCAL YEAR 2021
April YTD % of FY 2021
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes -$ 1,561,523$ 100.0% 1,562,000$ 1,497,431$ 4.28%
Intergovernmental
Personal Property Replacement Tax 1,618$ 6,147$ 117.1% 5,250$ 6,520$ -5.71%
State Grants - 21,651 108.3% 20,000 21,151 2.36%
Total Intergovernmental 1,618$ 27,799$ 110.1% 25,250$ 27,671$ 0.46%
Library Fines 328$ 3,249$ 38.2% 8,500$ 7,552$ -56.98%
Charges for Services
Library Subscription Cards -$ 4,653$ 54.7% 8,500$ 7,558$ -38.44%
Copy Fees 1 1,426 37.5% 3,800 3,582 -60.20%
Program Fees - 2 0.0% - 64 -96.87%
Total Charges for Services 1$ 6,080$ 49.4% 12,300$ 11,204$ -45.73%
Investment Earnings 47$ 1,268$ 14.1% 8,959$ 16,471$ -92.30%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.0% -$ -$ 0.00%
Rental Income - - 0.0% 1,750 1,400 -100.00%
Miscellaneous Income 179 1,094 54.7% 2,000 2,971 -63.16%
Transfers In - 25,884 97.4% 26,584 24,388 6.14%
Total Miscellaneous & Transfers 179$ 26,979$ 88.9% 30,334$ 28,759$ -6.19%
Total Revenues and Transfers 2,174$ 1,626,898$ 98.8% 1,647,343$ 1,589,088$ 2.38%
Expenditures
Library Operations 63,117$ 1,583,239$ 95.1%1,664,378$ 1,552,960$ 1.95%
50 Salaries 43,766 442,386 92.2% 479,742 437,828 1.04%
52 Benefits 5,585 171,805 95.6% 179,800 163,575 5.03%
54 Contractual Services 12,953 124,143 81.4% 152,448 134,006 -7.36%
56 Supplies 813 17,817 70.4% 25,300 20,539 -13.25%
99 Debt Service - 827,088 100.0% 827,088 797,013 3.77%
Total Expenditures and Transfers 63,117$ 1,583,239$ 95.1% 1,664,378$ 1,552,960$ 1.95%
Surplus(Deficit) (60,943)$ 43,659$ (17,035)$ 36,128$
*April represents the culmination of fiscal year 2021
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended April 30, 2021 *
Fiscal Year 2020
For the Month Ended April 30, 2020
Director’s Report April 2021
Summary
Attended Chamber of Commerce luncheon 4-13-21 and met Sherri Farley, Executive Director. Talked
about the possibility of hosting a Business over Coffee event at the library.
Met with Tim and Shay from Parks and Rec about a 3rd potential space in the library for their preschool.
The following day, Scott from Parks and Rec came by to measure the room.
Accepted a resignation from a circulation staff employee who has found full time employment. We wish
her well in her new position.
Attended a Marketing Forum conference on 4/16/21 through the Illinois Library Association.
Talked to Thomas at Umbrella Technologies today 4-27-21 and the access readers have been ordered,
and the installer will be in contact to set up installation.
The Chamber of Commerce has reached out to the Library to be a host site for their monthly
Ambassador meetings starting 4-28-21.
Met with the Mayor, City Administrator, and Parks & Rec. for a walk through of the Tech Services area of
the Library on 4-19-21.
Dixie went up to Schaumburg Public Library to pick up 300 CD cases & locks for free. This is a savings to
the library of around $600.
Dixie attended PraireCat Delegates Assembly. Budget for FY22 was passed. Our membership fees went
up 4.31 % totaling $15,861.00. PUG days will be Virtual via Zoom again this year and workshops are
scheduled for September 14-24 with a guest speaker presenting live on Friday Sept.24.
Summer Reading Program plans underway. Staff is reaching out to businesses for partnerships with our
program. They are busy planning programs, activities, and challenges for all ages. Summer reading will
start the beginning of June and wrap up the end of July.
Look for our Super Book Heros to make a weekly appearance on our Facebook page.
Friday, April 23 the City inspector, Tim, Shay came to look at the Tech Service area.
On Sat, April 24 we had several staff, Friends of the Library, and high school students come to clean up
the grounds of the Library. Volunteers included: Alexandra Crawford, Hamelynn Harzman, Naytona,
Jared, and Averin Faedtke, Dodie and Tom Hartman, Judy Somerlot, Sue Smithmeyer, Jean Roesch,
Jennette and Brian Weiss, Shelley Augustine, and Dixie DeBord. We filled 40 yard waste bags and could
probably filled 15 more. Photos were posted on Facebook. Dixie provided drinks and refreshments for
all.
Jennette had 2 Parkview Christian Academy classrooms visit the library on 4/29 & 4/30.
Programs
Children’s Programs:
15 programs with 342 attending (2 book clubs, 2 story times, School tours, Girls who code, window art,
mystery @the library, 2 superhero hunt, library scavenger hunt, find the puppy, recycling)
13 passive programs with 1149 attending (4 crafts-to-go, 5 virtual story times, virtual STEM, 2 Spanish
story time, how many books)
5 Teen programs with 24 attending (book club & 2 TAG, 2 Dungeons & Dragons Zoom
2 passive teen programs with 56 attending (crafts-to-go, paying for college webinar)
Adult Programs:
8 programs with 133 attending
4/6 Threads Zoom- 9 4/7 Able Lincoln Zoom- 35
4/14 Lunch Bunch Book Club- 7 4/14 Author John Sandford Zoom-30
4/15 Men’s Book club- 7 4/22 Earth Day Zoom-16
4/24 Spring Cleanup-14 4/27 Creative Writing Group-15
Passive Programs:2 with 52 attending You Tube video, Nat. Lib. Week Drawing
Meeting Room Usage: Rentals- 0 ; Library use- 14; Community use- 5 Zoom meets-7
Museum pass: 4
Proctored tests: 0
Volunteers- Friends of the Library are operating the Lobby book sale and have been continuing to index
the KCR Obits (Judy Somerlot, Sue Smithmeyer, Kathy Brady, Nancy Aschauer)
Spring yard cleanup volunteers: Alexandra Crawford, Hamelynn Harzman, Naytona, Jared, and Averin
Faedtke, Dodie and Tom Hartman, Judy Somerlot, Sue Smithmeyer, Jean Roesch, Jennette and Brian
Weiss, Shelley Augustine, and Dixie DeBord.
YORKVILLE STATISTICS FOR FY21 PrairieCat
All
Transacti
ons
web
renewals
checkout
s+
renewals
checkout
s renewals
all holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciproc
al
Borrower
s
atYorkvill
e
Items
added
Patrons
added
MAY 641 0 24 13 11 0 0 617 0 0 0 413 10
JUNE 7,303 128 2,095 1,967 128 528 1,756 2,924 96 275 31 269 12
JUL 10,324 457 4,704 4,451 253 285 2,110 3,224 814 1,548 97 324 34
AUG 12,723 744 5,498 5,321 177 381 2,005 4,839 698 1,547 241 313 46
SEP 12,163 796 5,469 5,258 211 348 2,111 4,235 732 1,618 178 388 53
OCT 12,824 1125 5,626 5,383 243 329 2,093 4,776 728 1,670 217 327 67
NOV 12,160 776 5,372 5,103 269 271 2,036 4,481 680 1,522 297 444 37
DEC 11,403 843 5,137 4,711 426 314 1,732 4,220 661 1,308 329 309 27
JAN 12,480 814 5,701 5,397 304 428 2,096 4,255 817 1,594 329 369 45
FEB 12,611 890 5,382 5,161 221 326 1,871 5,032 669 1,464 353 468 59
MAR 14,131 882 6,255 5,987 268 410 2,042 5,424 781 1,601 287 321 98
APR 12,944 985 5,572 5,303 269 266 1,783 5,323 698 1,423 480 353 54
Totals
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 0 0 0 0 92 80 52 1210 480 330 0 0 0
JUN 0 0 0 0 45 63 45 1133 436 328 1 0 0
JUL 51 24 5 42 45 77 37 923 506 301 0 10 7
AUG 283 154 3 21 36 51 32 923 468 280 1 10 4
SEP 121 23 2 15 23 75 29 787 421 257 0 12 7
OCT 32 50 1 2 25 83 33 797 451 273 1 13 9
NOV 59 19 0 0 28 63 31 813 438 293 0 14 4
DEC 0 0 1 1 42 79 32 773 443 278 0 9 20
JAN 50 9 0 0 36 80 37 234 521 291 0 12 10
FEB 88 64 2 36 34 59 31 789 442 297 0 15 10
MAR 11 32 0 0 43 75 41 873 448 305 0 31 9
APR 0 0 4 7 14 95 33 825 488 297 0
Totals
FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
PATRON DOOR COUNT 0 0 1300 3131 3491 3510 3052 2600 3089 3169 3656 3525
CURBSIDE PATRONS 471 105 72 70 76 53 49 54 55 57 52
NUMBER OF CHILDREN'S PROGRAMS 2 3 2 7 10 8 7 9 6 8 9 15
CHILDREN'S ROGRAM ATTENDANCE 25 8 20 36 32 121 90 136 39 52 104 342
NUMBER OF CHILDREN'S PASSIVE PROGRAMS 5 5 10 12 9 10 14 10 16 12 12 13
CHILDREN'S PASSIVE PROGRAM ATTENDANCE 803 676 843 680 556 460 437 186 796 444 706 1149
NUMBER OF YA PROGRAMS 1 1 1 3 2 3 3 4 4 5
YA PROGRAM ATTENDANCE 1 1 4 23 10 7 20 49 13 24
NUMBER OF YA PASSIVE PROGRAMS 1 1 1 1 1 2 1 2 2 2
YA PASSIVE PROGRAM ATTENDANCE 4 1 0 0 0 20 15 3 16 56
YOUTH SUMMER/WINTER READING 72 32
NUMBER OF ADULT PROGRAMS 4 4 4 4 4 4 5 5 6 4 5 8
ADULT PROGRAM ATTENDANCE 46 46 46 45 43 43 40 73 90 30 68 133
NUMBER OF ADULT PASSIVE PROGRAMS 2 1 2
ADULT PASSIVE PROGRAM ATTENDANCE 58 18 52
ADULT SUMMER/WINTER READING 33 38
YOUTH COMPUTER SESSIONS 22 17 33 78 18 18 70 9 16 30
ADULT COMPUTER SESSIONS 140 201 170 217 169 169 230 183 264 278
FRIENDS VOLUNTEER HOURS 13 10 31 13 19 48 40 30 50 40 41.5 68
IPLAR NOTES: COUNT LIVE VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE
COUNT VIEWS OF RECORDED VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE
As stated in the Library’s response (dated 4/20/2021) to the City’s Memorandum (dated
4/12/2021), renters of the Tech. Services Department would need to adhere to the guidelines for
altering/usage of the space that have been put forth. This includes the following: Any altering of
the interior space must ensure adequate entry and exit by Library staff and delivery personnel
through the Library’s alarm access panel entry door.
The Library remains firm that the space cannot be considered for rental if the renter is not
agreeable to this guideline. As such, we have not included any concerns in this document
regarding adequate entry and exit by Library staff and delivery personnel through the Library’s
alarm access panel entry door as this must go unaffected, per our guidelines for the space.
The following outlines a comprehensive list of needs/concerns that would need to be solved for
the consideration of rental of the Tech. Services Department. These items have been carefully
considered and deemed to be critical to the Library.
Library Operations/Service Needs:
• Relocation of IT Support to 2nd floor server room
• Relocation of staff mailboxes and time sheets will to the upstairs administrative hallway
• Relocation of printer to Circulation Services
• Relocation of supplies to upstairs staff lounge cabinets
• Relocation of Library Operation Manager’s office desk to 2nd floor
• Adding a printer to Dixie’s office/workroom. There will be a cost associated to this
item.
• Disassembling, relocating, and the reinstallation of the large island work counter in Tech
Services to the Business Managers office, or the purchase of a new work counter. There
could be a cost associated to this item.
• Relocation of 2 large 12’ x 24” shelving units to the Meeting Room for Friends of the
Library book sale donations.
• Delivery bins will be relocated into the Circulation Services area. We may need to
potentially disassemble and remove 1 workstation in Circulation Services to
accommodate delivery bins.
To: Tim Evans, Parks and Recreation Director
From: Darren Crawford, Library Board President and Julie Brendich, Library Board Trustee
CC: John Purcell, Mayor; Bart Olson, City Administrator
Date: April 29, 2021
Subject: Library Response to Tim Evans’ request for Concerns with rental of Tech. Services
Noise Concerns:
• Prior testing and mitigation of sound concerns in the Circulation Department and Young
Adult Area of Library
Storage Needs/Concerns:
• Storage for 3-4 desk stations and several tables that are currently located in Tech Services
April 5, 2021
Proposal of Services
Yorkville Library,
Thank you for taking time to sit down and talking about your phone needs. I believe our Hosted Phone
System offered below can meet and it exceed your needs. Below I have prepared an aggressive quote
for the Library, please review it and let me know if I missed anything. Feel free to reach out and ask
questions. I hope to hear from you soon.
Thank you,
Jeff Norris
TCG Solutions Inc.
630-453-8726
716 N. Bridge Street
Yorkville, IL 60560
630.453.8726
Hosted VoIP Phone System
TCG Solutions will provide 19 Phones and include unlimited calling in the 48 continues states. All
Phones and equipment are considered rented equipment. TCG will replace any equipment that fails
during normal use, at no expense to the Library. TCG will charge for damaged or abused equipment. TCG
holds at least 1 Spare part of each piece of equipment listed.
All services will be charged at the beginning of each month for that month’s service.
Long Distance Service is considered any calls to numbers outside the 48 contiguous states, this service
can be enabled but is disabled by default. 900#’s are blocked.
This is a 36-month agreement.
Upstream Provider is Inteloquent one of the largest Phone companies in the U.S.
911 Services – Upon install TCG will test 911 Services and will configure the phone system with the
Library’s address.
Call Recordings – TCG Reserves the right to record inbound and outbound calls to improve call quality.
5 Phones for Managers and office staff ($30.00/Each) $150.00/Month
Features
Transfer calls
Voice Mail
3 Way Calls
6 Lines
24 Dual-Color BLF Extension Keys
PoE, Bluetooth, USB, EHS with Plantronics Headsets
3 Cordless Phones ($30.00/Each $90.00/Month
Features
Transfer calls
Voice Mail
Dual-band Wi-Fi with efficient antenna design and advanced roaming support
2 Lines (SIP Accounts)
HD voice & dual MIC design with AEC and Noise Shield Technology
Rechargeable 1500mAh battery, 6 hours talk time, 120-hour standby.
Configurable button for push-to-talk
Micro USB port and 3.5mm headset jack
11 Basic Phones ($25.00/Each) $275.00/Month
Features
Transfer calls
Voice Mail
2 Lines (SIP Accounts)
1 Elevator Line ($20.00) $20.00/Month
Connects Elevator to 911 Services (stands alone).
1 Sip to PA Adapter ($30.00/Each) $30.00/Month
Connects Phone system to PA system.
24 Port PoE Managed Switch $25.00/Month
Features
Powers all VoIP Phones
VLAN Capable
Managed by TCG Solutions
Total Monthly Bill $590.00/Month
The total does not reflect taxes, and 911 Fees.
Discount for a Neighbor -$90.00/Month
TCG Solutions is offering the Library a discount as a friend and a neighbor of the Library.
Monthly Bill $500.00/Month
Taxes and 911 Fees Not included.
Install Fee $1,000.00
This includes installing 19 Phones, 1 PA Bridge, 1 PoE 24 Port Switch.
TCG will work with the Library to setup a proper install date along with 4 Hours of onsite training.
Onsite training can be split into 2 visits.
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1
District Library Fact-Finding
Committee Report
March 8, 2010
The Library District Act of 1991 states
that Library Districts “would render
the use of the library of the
greatest benefit to the greatest
number of those residents and
taxpayers.”
What is a Library District?
“A Public Library District is an independent
special purpose unit of local government. Its
boundaries are determined by voters either
via election, petition or agreement with a
Public Library District Board of Trustees’
ordinance.
A Public Library District has all the
responsibilities of the corporate authority
including internal administration and eminent
domain.”
(Source: 75 ILCS 16/et al Public Library District Act of 1991)
What does a Library District
mean for the Library?
Library becomes its own entity and no longer part of the city
Library levies for its own funding; real estate taxes go directly to
the Library
Library is responsible for all administration
Library is responsible for all utilities, insurance, payroll and other
costs
Library is responsible for all capital improvement projects
Library Trustees would be elected, not appointed
Library service, currently limited to city boundaries, has the
potential to be expanded through annexation process to include
areas outside geographical boundaries.
What does a Library District
mean for the City of Yorkville?
The Library’s tax levy is pulled out of
the city’s overall levy
Saves the city the cost of services they
currently provide to the Library
Library has complete autonomy over
finances and administration
City no longer responsible for
appointment of Trustees
What does a Library District
mean for taxpayers?
The Library District will have same tax rate as
when the Library was part of the city.
However, the Library could ask for an
increase in tax revenue.
There is no impact on anyone who lives
outside the city and is not currently paying
taxes to the city. If an area is annexed, those
families pay the Library tax rate.
1 2
3 4
5 6
2
How does the Library convert to
a Library District?
Option 1: Both the Library Board and City
adopt Resolution approving the conversion
Option 2: Residents initiate a Petition calling
for conversion; referendum and vote
If conversion approved by either method,
Petition is filed with Circuit Court seeking an
Order of Court finalizing the conversion
Advantages
Complete autonomy over finances and
administration
Control of capital improvement projects
Library Trustees elected, not appointed
Increased potential for Library to serve a
population of unserved families
Single purpose entity has greater tax-payer
accountability and organizational focus
Unspent dollars can be retained for future
years
Disadvantages
Added costs for training during transition year
Added costs, such as building insurance,
outdoor maintenance, personnel
administration, annual audit, technology
management, data entry, and transition
budget.
Increased responsibility for all administration
and tax levy process
7 8
9
25W048 Ramm Drive, Naperville,
Illinois, United States, 60564
Phone: (630) 499-7700
Fax: (630) 499-7007
www.showalterroofing.com
Date
04/16/2021
Project
2104-2175149-01
Name
Yorkville Public Library
Address
902 Game Farm Road
Company Name
Yorkville Public Library
City
Yorkville
Address
902 Game Farm Road
State
Illinois
Zip Code
60560
City
Yorkville
Mobile Phone
(630) 553-4354
State
Illinois
Zip Code
60560
E-mail
saugustine@yorkville.lib.il.us
SCOPE OF WORK -$warranty ACCEPTANCE:
Showalter will come out to re-fasten the snow guard system above lower roof section of metal roof above
the door.
OPTION 1 -$950 ACCEPTANCE:
Showalter will bend back gutters on front and back of the old library where the snow guard needs repaired
and clean out the gutters in the two sections. Repair right side of gutter on main entrance where it is pulling
away from the the fascia.
OPTION 2 -$2150 ACCEPTANCE:
Showalter will walk the entire gutter on the entire building and clean out all gutters to provide proper
waterflow.
ROOF REPAIR WARRANTY
All roofing work will be done in accordance with manufacturer's specifications and NRCA Good Roofing Practices.
A 1-year warranty applies to the proposed repair work, not the roof as a whole.
TERMS OF PAYMENT
A credit report may be required to be filled out before acceptance of any agreement.
1/3 Deposit with Signature & Balance Due Upon Completion.
All quotes within this proposal shall be good for a period of 30-days.
If full payment is not received within 15 days, the outstanding balance shall accrue interest at a rate of 1.5% per
month (or portion thereof) until paid in full.
THE PRICING IN THIS AGREEMENT IS THE CASH PRICE. SHOWALTER ROOFING SERVICE, INC.
STRONGLY PREFERS TO RECEIVE PAYMENTS VIA CHECK, MONEY ORDER OR CASHIER’S CHECK.
SHOWALTER ROOFING SERVICE, INC. WILL ACCEPT PAYMENTS VIA DEBIT CARD OR CREDIT CARD, BUT
WILL ASSESS A CONVENIENCE FEE EQUAL TO 2.9% OF THE AMOUNT CHARGED ON ANY SUCH
PAYMENT.
Additionally, purchaser agrees to pay all of sellers cost of collection, including reasonable attorneys' fees.
All materials and workmanship will be carried out according to standard roofing practices. Any alterations in the above stated contract
will be submitted in writing for prior approval. Our workers are fully covered by Workman’s Compensation and Liability insurance. SRSI s
fully licensed, bonded and insured. The above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. Payment will be as stated in the terms of this agreement. All work will be carried out in a timely
fashion. SRSI will only be responsible for damages in as much as they were negligent to carry out their work in a professional manner.
SRSI will not be responsible for ponding water on low slope roofs, We will also not be responsible for the following items: leakage due to
ice damming, damage to driveways, damage to items left in the attic area, clean up of attic area due to space boards, nail pops or cracks
caused by the removal and replacement.
Where colors are to be matched, contractor shall make reasonable efforts using standard colors and materials but does not guarantee a
perfect match and disclaims any and all liability arising out of any color disparity.
Force Majeure. SRSI shall not be liable for any costs or damages due to delay or nonperformance under this agreement arising out of
any cause or event beyond SRSI’s control, including, without limitation, cessation of services hereunder or any damages resulting
therefrom to the other party as a result of work stoppage, power or other mechanical failure, computer virus, natural disaster,
governmental action, communication disruption, or illness (e.g., “epidemic,” “pandemic,” “outbreak of disease”).
Sincerely,
04/16/2021
Salesperson Signature
Showalter Roofing Service, Inc.
Rising to Great Heights to Serve You!
Acceptance:
Signature Date
Project 902 Game Farm Road, Yorkville, Illinois, 60560