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COW Minutes 2000 07-06-00 THE UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE MEETING MINUTES JULY 6, 2000 Attendees: Mayor Prochaska Richard Sticka Tom Sowinski Mike Anderson Larry Kot Rose Spears Valerie Burd Dave Dockstader i Jim Nanninga Joe Wywrot Dean Kleronomos PC 99 -11 COURTHOUSE SOUARE Mr. Sheridan stated he had prepared an aerial photograph of the parcel showing the trees along the property line the added buffers, etc. and felt this would be useful by Mr. Schoppe in doing his landscape plan. Mr. Sticka asked if a line can be drawn between the office and retail showing where each begins and that one can only go inside where those lines are. We can move the line south and no business can go to the north of the line. Mr. Sheridan stated that you can move it south, but you still need adequate parking. Mr. Sticka stated that the business is a long way from route #34. Mr. Sheridan stated he could bring it closer to route #34. Mayor Prochaska stated there is a specific number of parking stalls required based on the size of the building. Mr. Sheridan stated it is 200 square feet = 1 parking space. Mayor Prochaska stated that the Comprehensive Plan will have to be simultaneously changed. Alderman Sowinski stated the Comp Plan is only a plan. Mayor Prochaksa stated the vote will be to change the Comp. Plan. Mr. Nanninga stated they should have a copy of it Monday or Tuesday. Mayor Prochaska stated the PUD will be discussed at COW dealing with the Landscaping. Alderman Sowinski stated that as the plan stands he doesn't oppose it. 1 i Alderwoman Burd stated she does not oppose either, and feels it is a good use of the property. Mr. Wywrot stated that our ordinance reefers to this as an arterial roadway. Alderman Dockstader stated he was uncomfortable with the retail. 4 Mayor Prochaska stated that business is suggested by the planners and this used to be business on our Comp. Plan. Alderman Anderson stated working this out, and moving it farther south was good. Alderman Sowinski asked about parking behind the building. Mr. Sheridan stated that retail shoppers need parking in front, but parking could be in back for employees if need be. Alderwoman Burd stated she felt putting parking in the back would be a problem, and did not favor that. Mr. Sheridan asked what the set -back from route #34 is. Mr. Wywot stated it is 20 feet in this situation. Mr. Sheridan stated he could move the building south as far as out set -backs will allow. Alderman Kot stated he didn't want to loose the ascetics by putting it nearer than the ordinance recommends. Mayor Prochaska asked for the consensus of the Council members, stating the next step is the PUD. Alderman Sticka stated that the specific distance he had suggested was 400 feet for al line between office and business, adding we need a line. Mr. Sheridan stated he would try to make it work. Mayor Prochaska stated there are other ways to make parking it work better. If they agree to keep it within City standards, perhaps limiting the size of other future buildings. Mayor Prochaska stated that next we need the PUD for consideration. Mr. Sheridan stated that he would draft a PUD agreement. Alderman Sowinski stated he recommends that it go to EDC on 7/18. 2 Mayor Prochaska stated it would go to EDC 7/18, and then go to COW 7/20. Mr. Sullivan, attorney for the Cannonball Trail residents stated that the east side of Cannonball Trail is all residential and it is zoned and used for residential, and the Comp. Plan shows residential. Mayor Prochaska stated that this Council can change the Comp. Plan. Mr. Sullivan mentioned there had been a lawsuit regarding this property with the court finding against Mr. Sheridan. The residents don't object to commercial use with extensive permitted uses. Mayor Prochaska stated that at the public hearing they were asked for a list of uses, and that Kendall County has a right to rule however they want, and the City also has a right to rule also, regardless of what you want and like, and I'm sure the State would call it something else. Also the ruling was on B -3 Special Use. Mr. Sullivan stated that in less than 3 years the City has totally changed the uses, that route #34 is a good demarcation, and this entire quadrant is residential and this is an intrusion. Mayor Prochaska stated "So noted ". Mr. Sullivan said "Thank you ", adding they had no definitive on what b -3 uses to take out. Mr. Sowinski asked about possibly making it B -2. Mr. Sheridan stated he would accommodate that. Mr. Sullivan stated it is very important to when agreement is done to spell out in the affirmative, not negative. Mayor Prochaska stated they would look at the wording since the petitioner has a right to ask for something too. To wrap it up, the consensus of the Council is to go to B -2 and have a dividing line at 400 feet. This should go back to EDC for a recommendation. FOX HI LL - UNIT 6 BOND REDUCTION #1 Alderman Sticka stated they are asking for a $26,207.50 bond reduction amount, and the City Engineer recommends this be done. This item should go to City Council. FOX HILL BOND REDUCTION - ROUTE #34 IMPROVEMENTS Mr. Wywrot stated that Council should see his memo of 6/15, most of the work is complete and he recommends a reduction of the bond in the amount of $465,455.42. $64,000 to remain in the bond which is adequate. i Mayor Prochaska stated this should go to City Council. 3 BRUSH PICK -UP Mayor Prochaska stated that we need to make the residents aware of the size of brush that is allowable, and perhaps the press can put something in the paper. Alderman Dockstader stated that the crews have been generous, but we need to re- educate the residents. s Alderman Kot stated that when the crews pick -up larger than allowable bundles it damages the lawns and then we hear about that too. Mayor Prochaska stated we should get something to the press and put on the agenda for City Council for an announcement. WATER DEPARTMENT REPORTS Mayor Prochaska stated that Water Department Reports are ready for January and February and should go to City Council for approval. PC 2000 -06 KIRK ANNEXATION AGREEMENT Mr. Nanninga stated that they have sent a letter responding to the development agreement with Mendards. The wanted to annex as Ag #1, and Attorney Kramer told them that there are no promises ofd B -3 down the road if they stay with A -1 now. They have asked for an off -site sign and wanted it in the median on the easement on Hamman's property to be 35 feet high. Menards has agreed to everything in the agreement. Don Hamman has spoken to Menards, Gary Colby and will add 2 or 3 panels to sign. Alderman Sticka stated that he would like to see masonry, perhaps brick instead of metal. Mayor Prochaska stated 10 feet of metal is a lot, and would they agree to masonry. Mr. Nanninga stated he felt they would probably agree. I Alderman Sowinski asked if this sign would meet the Sign Ordinance. Mr. Nanninga stated it is 250 square feet, but it identified more than one business. Mayor Prochaska stated that this can be put in the PUD. They are probably looking for 8 retailers to be included on the sign. Also, have the current petitioners been crossed out of the agreement. If they have and they do not close on the property the agreement should become null and void. Mr. Nanninga stated that to highlight the sales tax rebate for Countryside Parkway, Menards is to pay for 50 %, and of their 50 %, half or 25% will be rebated through the sales tax. Hamman's rebate will go toward roads in his property area. First years sales are estimated at 35 million for Menards alone. 4 Mayor Prochaska stated this does not include any utility tax or any other tax that may apply. Mr. Nanninga stated they plan to start construction by late August, with plans to open next Fall. Mayor Prochaska re- iterated that in the agreement it should state that if they do not close on property the agreement is to become null and void. He wants that effect clear in the agreement. 1. masonry 2. Agreement wording Mr. Nanninga stated that the sewer line capacity is YBSD and they were careful not to commit for YBSD. Mayor Prochaska stated that timing is important, but they still have to meet City standards, and if all goes OK we can take this to City Council. Public hearings on Menards and Hamman are to be continued to July 13, 2000. HAMMAN ANNEXATION AGREEMENT Mr. Hamman stated that he wants to dredge the sand out from under the water. It is a wet operation, but they will hit water at 16 feet. They can take 1000 loads of sand out in two weeks. Alderman Sowinski asked if they would have home development within 20 years. Mr. Hamman stated "Oh yes ", within 5, maybe 10 years. Mr. Hamman stated that Menards has asked for a temporary cement plant due to all the road construction that will be going on here Alderman Sticka stated he would like to see no more than 10 to 15 in the agreement, 20 sounds like a long time. Mr. Hamman stated that this is mostly sand and that takes longer to market. For detention, there will be a 6 acre pond right away. Mayor Prochaska stated that 20 years would be the maximum time in the agreement, and asked about the use of roads for hauling sand out, as he is concerned about using City streets for such heavy loads. Mr. Hamman stated the road is there already, and they are already hauling sand out, but they may want to come to the light to get onto route #34. Mayor Prochaska stated they would have to be sure the road was constructed to hold -up. Mr. Wywrot stated that the land use is used to estimate the thickness on truck traffic uses. Alderman Sticka stated the road specifications should be in the agreement. Alderman Dockstader do you estimate the quantity. 5 Mr. Wywrot stated that this is determined by the weight of the truck and the number of trips, and reference the ordinance or IDOT methodology. Alderman Dockstader stated we should have this from the start. Mayor Prochaska stated that what we do with Menards will be in sync with what we do with P Hamman. Alderman Dockstader asked what the depth of the pond will be. Mr. Hamman stated it would have a 3 to 1 slope to a depth of 24 feet, with water being about 14 feet deep. Mayor Prochaska stated that there is sufficient roadway information in Kendall County to estimate the distance from mining for roadway thickness. Alderman Dockstader asked what uses would be around it. i 1 Mr. Hamman stated it would be residential along the north, commercial on the south, with some residential on the south side of the lake. I Mayor Prochaska stated this would be addressed it he agreement. Alderman Dockstader stated the Park Board would look at what type of use they want there. Mayor Prochaska stated they are re -doing their comp plan and maybe can identify what should be here. This will be on the City Council agenda for consideration July 13, 2000. SKATE PARK Alderman Kot stated this has been revised. Chief Graff stated that the attorney for Mr. Schellhammer had suggestion, that if after 3 years the use would return o the original use so they are changing the wording slightly. Attorney Kramer was comfortable with the change. In regard to sand and gravel, it will be donated by Don Hamman, Kendall County Concrete will provide concrete, and Ground Effects will donate the brick pavers, kids will help lay pavers. Mayor Prochaska stated that in Naperville they did a 12 month lease at 6 month increments. Alderman Kot stated they need to clean up the wording. Chief Graff stated that we have an option to terminate and put our equipment at a different location. But, perhaps should be an automatic renewal Mayor Prochaska stated this gives the City the advantage of having options. 6 I Attorney Kleronomos stated that they can change the wording to have an automatic renewal unless 30 days notice is given. Mayor Prochaska stated that we should leave the termination as it is, for purpose of reviewing and taking a look at renewal of the contract. Alderman Dockstader stated that the Park Board should give a report every 6 months, one month ahead of the deadline and give Mayor a recommendation. Chief Graff stated there would be no increase, unless there is an increase for insurance and they will meet with Sue Swithin to cover the rules. Chief Graff stated that this would be on the agenda for Public Safety every month for updates. This is ready for City Council consideration on July 13, 2000. i ADMINISTRATION - STORAGE SHELVING Mr. Nanninga stated that they have been working with Brian Debolt on shelving, and he has 74 units of shelving which he will give us for $5000. which is 1/3 of the cost new. Mr. Nanninga asked for approval to commit to purchase the shelving. This would give 60 to Administration and 14 to the Police Department. It is industrial grade, and they are heavy Mr. Nanninga state he stated that they wanted to relocate one wall that had originally been placed wrong. Originally we had planned for a fire proof room and he would like to build the room. Total cost for shelving and the room would be $8805. The room would have a 2 hour fire rated drywall, steel frame and 2 hour fire door. He is asking that approval be given with not to exceed $9000. There is a $45,000 carry over, which is actually $71,000 in the budget to cover this cost. Chief Graff stated he had hoped for a Technology Community Room as there is a foundation that will give computers to kids. He would like to use the room as a community room for a tech lab. They are looking for money to finish the room, and are working to apply for grant money, and felt funding would probably be available to them. Alderman Sticka stated he had envisioned this room being used for large meetings and for City use along with other uses. Chief Graff stated this is just one site they are looking at several other sites as well. The presentation is in about 1 month. Mayor Prochaska stated that possibly they could use a portion of the room, confine the area from and the rest which would be available for other activities. Mr. Nanninga stated he wanted Public Works to do the buildout of the fire proof room. Alderman Dockstated stated that the Public Works guys are pretty busy. 7 Mayor Porchaska stated we couldn't schedule Public Works for this with all the other work they have that needs to be done. Use then only as available. This can go to City Council on 7/13/00 with a not to exceed $9000. since this is not a budgeted item. ELIZABETH STREET RID RESULTS Mr. Wywrot stated the results of the bid opening was only one bidder; the bid was by Aurora Blacktop at $53,051.10. Mayor Prochaska stated this was to go to City Council on 7/13/00. FOX HILL - UNIT 5 - LETTER OF CREDIT REDUCTION Mr. Wywrot stated that the punch list is complete, but no buildings have been built. Building always causes damage. Based on the City wide Letter of Credit standard which is 110 %, Fox Hill is at 100 %, but this was negotiated before the City standard was in place. The new amount would be $177,055.77. Mayor Prochaska stated this should go to City Council on July 13, 2000. ADDITIONAL BUSINESS Alderman Anderson stated that the Chamber of Commerce had asked about Beaver Street and getting it done. Mayor Prochaska stated that this was already in next years budget. This is proposed for revenue ! based on Motor Fuel Tax. We will bring the Industrial Park up to grade and create a TIFF area and will have additional dollars to pay off the loan. Next year we could repave the remainder of the roads in the Industrial Park. with an SSA like what was done in Countryside. Both these items to go to City Council for July 13, 2000. Alderman Sticka stated the Kiosk doesn't look level. Mayor Prochaska asked that the City get a price on brick paving around the area. Attorney Kleronomos asked about Codification pages. City will get for him. Chief Graff stated that on 7/20 they need to have an executive session on FOP. Mayor Prochaska stated he wanted to meet with Pottinger, Herrin on their annexations and the Kendall County hearings. Adjourned 9:10 PM Minutes by Sandy Marker 8 i UNITED CITY OF YORKVILLE GUEST SIGN IN SHEET COMMITTEE OF THE WHOLE MEETING THURSDAY, JULY 6 2000 NAME (PLEASE PRINT!) REPRESENTING PHONE # ft A , olt vqh ci�kltloi-1 lrcri� O� — 77 ?o U o D y cn rJ,v },,) 3 p LA- 7z Nutur&.j '-::�s --16 i 1 l/_ V� ) �l' �� �� c /'tor - J /