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Public Works Packet 2021 05-18-21 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, May 18, 2021 6:00 p.m. City Hall Conference Room 800 Game Farm Road, Yorkville, IL Citizen Comments: Minutes for Correction/Approval: April 20, 2021 New Business: 1. PW 2021-34 Selection of Committee Liaisons 2. PW 2021-35 Meeting Dates 3. PW 2021-36 MFT Resolution for Bulk Rock Salt 4. PW 2021-37 Elizabeth Street Water Main Easement 5. PW 2021-38 Beaver Street Pump Station Improvements – Contract Award 6. PW 2021-39 2020 Striping Program – Request for Change in Plans and Final Payment Estimate 7. PW 2021-40 Countryside Lift Station SCADA Upgrades 8. PW 2021-41 Stop Sign Analysis – Windett Ridge 9. PW 2021-42 2021 Roads to Better Roads Program – Additional Work 10. PW 2021-43 Stormwater Management Basin Inspections – Update Old Business: 1. PW 2021-30 Wing Road Closure Options 2. PW 2021-33 Sidewalk Locations Additional Business: 2019/2020 City Council Goals – Public Works Committee Goal Priority Staff “Municipal Building Needs & Planning” 2 Bart Olson, Rob Fredrickson, Eric Dhuse, James Jensen, Tim Evans & Erin Willrett “Road to Better Roads Funding” 3 Bart Olson, Rob Fredrickson & Eric Dhuse “Water Planning” 6 Eric Dhuse & Brad Sanderson “School Safety (Exterior & Traffic)” 8 (tie) Eric Dhuse & James Jensen “Quiet Zones” 14 (tie) Eric Dhuse, Erin Willrett & Brad Sanderson “Route 47 Crossings” 19 Eric Dhuse & Brad Sanderson United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, May 18, 2021 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. April 20, 2021 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2021-34 Selection of Committee Liaisons □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2021-35 Meeting Dates □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2021-36 MFT Resolution for Bulk Rock Salt □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2021-37 Elizabeth Street Water Main Easement □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2021-38 Beaver Street Pump Station Improvements – Contract Award □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2021-39 2020 Striping Program – Request for Change in Plans and Final Payment Estimate □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 7. PW 2021-40 Countryside Lift Station SCADA Upgrades □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 8. PW 2021-41 Stop Sign Analysis – Windett Ridge □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2021-42 2021 Road to Better Roads Program – Additional Work □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 10. PW 2021-43 Stormwater Management Basin Inspections – Update □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2021-30 Wing Road Closure Options □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2021-33 Sidewalk Locations □ Moved forward to CC __________ □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – April 20, 2021 Public Works Committee – May 18, 2021 Majority Committee Approval Minute Taker Name Department Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, April 20, 2021, 6:00pm Yorkville City Hall, Council Chambers 800 Game Farm Road In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the United City of Yorkville is encouraging social distancing during the pandemic by allowing remote attendance for this meeting. IN ATTENDANCE: Committee Members Chairman Joe Plocher , in-person Alderman Seaver Tarulis, in-person Alderman Ken Koch, in-person Alderman Chris Funkhouser, remote Other City Officials City Administrator Bart Olson, in-person Assistant City Administrator Erin Willrett, remote Engineer Brad Sanderson, EEI, in-person Public Works Director Eric Dhuse, in-person Other Guests: None The meeting was called to order at 6:02pm by Chairman Joe Plocher. Citizen Comments: None Previous Meeting Minutes: March 16, 2021 The minutes were approved as presented. New Business: 1. PW 2021-23 Snow Operations Report Mr. Dhuse reported 1,800 tons of salt were ordered and used and 1,000 tons remain in the county facility. Some of the trucks broke down, two were rehabbed and and one new one was ordered. 2. PW 2021-24 Capital Improvement Projects Update Mr. Sanderson said there would be a Road to Better Roads pre-construction meeting April 21 and D Construction has indicated they will begin work in May with completion in early July. Mr. Sanderson Page 2 of 3 will provide updates to Ms. Willrett for posting. A $275,000 bid was received for the Beaver St. generator, well under the estimate of $410,000. Further information will be presented at the May meeting. 3. PW 2021-25 Quarterly Bond and Letter of Credit Reduction Summary This is the quarterly report of 2021 activity thus far. There was no further discussion. 4. PW 2021-26 Timber Glenn Subdivision – Lot 5 and 6 – Bond Release Sanitary sewer work was accepted by the city in March and there is a 1-year guarantee. A couple other items were re-inspected and Mr. Sanderson now recommends the security be released. 5. PW 2021-27 Mill Road Reconstruction – Contract Award The bid from D Construction is being recommended for acceptance and is contingent upon the Grande Reserve development agreement being approved. Grande Reserve will also have to agree to Parks and Rec land cash components. It was hoped to have construction underway by now and it must begin by the end of May in order to have the project completed this year. The committee approved. 6. PW 2021-28 Mill Road Reconstruction – Construction Engineering Agreement Mr. Olson said this is the engineering contract for this large project with at least 100 days of construction The bid was $239,000 and it is also contingent on the approval of the Grande Reserve incentive agreement. Approval was recommended and the committee was OK with this. 7. PW 2021-29 Bristol Ridge Road Resurfacing – Preliminary and Design Engineering Agreement Mr. Olson said this is the design engineering contract with EEI and is grant-eligible. It is on a wait list and to get off the list and begin work it must be shovel-ready so design needs to be completed. The project will cover resurfacing, restriping and some patching/milling. The value is $64,966 and is in the FY 22 budget proposal. 8. PW 2021-30 Wing Road – Construction Alternatives This small project will be completed after the Rt. 71 project. It is one of the worst rated roads and has less than 100 cars per day. This has been proposed to be added to the Road to Better Roads project. Mr. Olson said the road will either be fixed for $45,000 or fixed for the same amount and then close the Rt. 126 entrance, forcing cars to enter off Rt. 71. If the authorized work is added to the Rt. 71 agreement, the payments would be spread out as the Rt. 71 project progresses. To close this section will cut down on the traffic as there are only 3 houses on that section. Mr. Olson recommended making a decision about the closure later and the committee agreed. Mr. Funkhouser asked about vacating Wing Rd. and giving it to the residents who would then have to maintain it. Mr. Dhuse said the cross-access agreements could affect this decision. Mr. Olson said this will be researched and brought back later for discussion. 9. PW 2021-31 Road to Better Roads Program II – Additional Paving Mr. Olson said there is a list of recommended roads in priority order, some of which are failed roads and others are just accelerated. The gross cost is $600,000 and the Fox Hill project is an additional $100,000-$200,000. An adjusted budget proposal for FY22 will be brought forward to increase the RTBR budget. Sales tax and other cost savings will help meet the recommendation, said Mr. Olson. Mr. Dhuse added that the street ranking was based on necessity especially Corneils and E. Barberry. Mr. Koch asked about Garden Rd. which will be hot-patched for a temporary fix. Though Alderman Funkhouser said he preferred to defer the priority 2 roads, the committee was OK with these actions and they will be added to the budget. Page 3 of 3 10. PW 2021-32 Alternative Water Supply Update – Engineering Agreement Mr. Olson said there is a $49,951 draft engineering agreement with EEI which will update 2016 water study data to compare all water sources. Joliet, Oswego and Yorkville are all studying their options. He recommends this agreement and he said a general update will be available in May. He expects refined data from Joliet in August. This agreement will finalize a couple variables that will allow further discussion. 11. PW 2021-33 Sidewalk Locations Mr. Olson said $298,000 is planned for sidewalks. Sidewalk by Beecher was recommended for repair by the insurance company. Mayor Purcell has placed a high priority on constructing a sidewalk on Prairie Grass Lane that leads to Autumn Creek School. Kids there have to walk in the street for a short distance. Alderman Tarulis said about 25% of the lots in Prairie Meadows are grass and mud and he felt it would be a unwise use of money at this time and any future homes there should pay for the sidewalk. There are 3 lots that do not have sidewalks though the city did put down gravel in this area at one time. Chairman Plocher asked if there is any way to get the cash for the lots, however, there is no developer there yet and Menards (the owner) will not pay for sidewalk. Alderman Funkhouser says it seems useless to build sidewalks for 3 lots and he would like to scale back on the budget as a whole. The committee also discussed some of the upcoming water main projects and that the costs of sidewalk there will come from the water funds. This matter will move to the full Council in June or July. Old Business: 1. PW 2021-06 MFT Resolution for ReBuild Illinois (Fox Hill Improvements) Mr. Sanderson said the Council approved the resolution in February. Since that time IDOT has made some changes requiring a new resolution be passed with the amount of funds received to-date and another must be passed when all the funds are received. The funds will be paid out over 2 years. The committee was OK with this. Additional Business: There was no further business and the meeting adjourned at 6:37pm. Minutes respectfully transcribed by Marlys Young, Minute Taker, in-person Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #1 Tracking Number PW 2021-34 Selection of Committee Liaisons Public Works Committee – May 18, 2021 Selection of liaisons to the Park Board and Yorkville-Bristol Sanitary District. Bart Olson Administration Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #2 Tracking Number PW 2021-35 Meeting Dates Public Works Committee – May 18, 2021 Review of the remainder of 2021 meeting dates for the Public Works Committee. Bart Olson Administration Name Department Page 1 of 2 2021 MEETING SCHEDULE This meeting schedule is subject to revision. Upon revision, all entities that have lodged a request for the meeting schedule will be sent the updated/revised schedule. City Council Meeting 2nd & 4th Tuesday – 7:00 pm at City Hall January 12 & 26 July 13 & 27 February 9 & 23 August 10 & 24 March 9 & 23 September 14 & 28 April 13 & 27 October 12 & 26 May 11 & 25 November 9 & 23 June 8 & 22 December 14 Administration Committee 3rd Wednesday – 6:00 pm at City Hall January 20 July 21 February 17 August 18 March 17 September 15 April 21 October 20 May 19 November 17 June 16 December 15 Economic Development Committee 1st Tuesday – 6:00 pm at City Hall January 5 July 6 February 2 August 3 March 2 September 7 April 7* (Wednesday, due to election day) October 5 May 4 November 2 June 1 December 7 Public Safety Committee 1st Thursday bi-monthly – 6:00 pm at City Hall January 7 July 1 March 4 September 2 May 6 November 4 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us Page 2 of 2 Public Works Committee 3rd Tuesday – 6:00 pm at City Hall January 19 July 20 February 16 August 17 March 16 September 21 April 20 October 19 May 18 November 16 June 15 December 21 Fire and Police Commission Quarterly, 3rd Tuesday - 6:00 pm at Police Dept. January 19 July 20 April 20 October 19 Library Board Meeting 2nd Monday - 7:00 pm at Library January 11 July 12 February 8 August 9 March 8 September 13 April 12 October 11 May 10 November 8 June 14 December 13 Park Board 3rd Thursday bi-monthly – 6:00 pm at Parks Maintenance Bldg – 185 Wolf Street January 21 July 15 March 18 September 16 May 20 November 18 Planning and Zoning Commission 2nd Wednesday - 7:00 pm at City Hall January 13 July 14 February 10 August 11 March 10 September 8 April 14 October 13 May 12 November 10 June 9 December 8 Police Pension Fund Board Quarterly, 2nd Tuesday - 5:00 pm at Police Dept. February 9 August 10 May 18* (3rd Tuesday) November 9 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number New Business #3 Tracking Number PW 2021-36 Supplemental MFT resolution for bulk rock salt Public Works Committee – May 18, 2021 Positive Approval Annual resolution appropriating MFT funds for the purchase of bulk rock salt. Eric Dhuse Public Works Name Department Summary I am requesting approval of an MFT general maintenance resolution to allow the use of MFT funds to purchase bulk rock salt for the upcoming winter season. Background We typically use MFT funds to buy our bulk rock salt. In order to do that, we must approve a resolution that authorizes those certain MFT funds for this purchase. This year, I have submitted our request electronically to the State’s Central Management System for 1920 tons of salt. The electronic submission was in lieu of the normal contract that is signed and returned each year. By submitting the request we are now part of a much larger pool of other municipalities, townships, counties and other road districts. Our contract obligates us to take a minimum of 80% (1600 tons) of our submitted quantity and a maximum of 120% (2300 tons). The cost this year will be the exact same as last year, $45.44 per ton. We are allowed to renew a contract one time for a one year period. The only downside is that you can only increase your tonnage by 20%. We currently have 1000 tons in storage in the KC Highway Dept. facility, and approximately 100 tons in our material storage shed. I feel that 2300 additional tons will be plenty of salt for our roads, and leave us some for the next season. In comparison, we used approximately 1600 tons this year. We have used the State’s CMS for our salt bids for many years. By combining all the governmental agencies into one bid, we are hopefully able to receive the best pricing. Recommendation I recommend approving the resolution authorizing the use of MFT funds to purchase bulk rock salt. This is budgeted for in the approved FY 22 budget in the MFT section. I would ask that this be placed on the May 18, 2021 Public Works Committee agenda for discussion and direction. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: May 3, 2021 Subject: Supplemental Resolution for Bulk Rock Salt Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Elizabeth St. Water Main Easement Agenda Item Number New Business #4 Tracking Number PW 2021-37 Public Works Committee – May 18, 2021 Positive Approval Proposed easement agreement with homeowner on Elizabeth St. Eric Dhuse Public Works Name Department Summary The city needs an easement on the west end of the Elizabeth St. water main replacement project. The owners would like in kind replacement of current landscaping and hardscaping along with certain considerations instead of a cash payment. The proposal is outlined below. Background When the water main was installed on Elizabeth St. in the early 1960’s, there was no easement granted on the westerly end of the subdivision where the water main runs between two lot lines to the far west end of the subdivision. In order to install new water main, we will need an easement from the current owners, Dave and Mechelle Kruse. I worked with the Kruse’s last year to start this process until the project was shelved due to the pandemic. Now that the project is moving forward again, we need to complete this process to secure an easement. Typically, the city offers up to $2.00/sf for easements. In this case, the area of the easement is proposed at 5772 sf or the equivalent of $11,544. In lieu of cash payment, the Kruse’s would like the following considerations for the easement:  Replacement of 10 large burning bushes near driveway  Replacement of 40 large burning bushes along southern property line  Replacement of 6 French hybrid lilacs or 6 LA Dreamin Hydrangea bushes (whichever is available)  Any plants that are moved or damaged on the west property line will be replaced in kind.  10 car washes  Replacement mailbox  Replacement Flagpole  Entire driveway resealed after pavement patching to create the same look that is there now.  10 Yards of Mulch for homeowner to match new mulch in existing beds The estimated cost for these considerations is between $10,000-$12,000 which is right in line with what the easement would cost us in cash. The project removes, alters, damages, or destroys all the items that were asked for in the above considerations with the exception of the extra mulch. The owners are not asking for anything additional than what is already there. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: April 12, 2021 Subject: Elizabeth St. Easement Recommendation I recommend that we approve the considerations in exchange for the easement as described in Attachment A. I also recommend that we obtain quotes from landscape companies to perform this work separately from the water main replacement contract. This is a much more involved job than the rest of the project and should be performed by a professional landscaping company. I would ask that this be placed on the May 18th, 2021 public works committee meeting for discussion and direction. ELIZABETH STREET WATER MAIN EASEMENT AGREEMENT STATE OF ILLINOIS ) ) ss. COUNTY OF KENDALL ) Above Space for Recorder=s Use Only This Easement Agreement (the “Agreement”) is entered into this ______ day of _______________, 2021 by and between the United City of Yorkville, Kendall County, Illinois (the "City") and David S. Kruse and Mechelle Kruse (collectively, the “Grantor”). RECITALS: A. The Grantor is the owner of the property commonly known as 225 Elizabeth Street, Yorkville, Illinois (the “Subject Property”). B. The City owns a water main which is located along the southern boundary of the Subject Property which was installed in the early 1960’s; however, an easement for this water main was never conveyed to the City. C. The City has determined that the water main located on the Subject Property must be replaced and has requested the Grantor to grant an easement to the City on the Subject Property as depicted on the Grant of Easement dated March 12, 2020, prepared by Engineering Enterprises, Inc, attached hereto and made a part hereof (the “Plat of Easement”). D. The Grantor is prepared to convey the easement to the City as requested pursuant to the terms and conditions as hereinafter set forth. NOW, THEREFORE, for and in consideration of the good and valuable consideration hereinafter set forth and the mutual and the mutual covenants contained in this Agreement, the sufficiency of which is hereby acknowledged, the Grantor and the City agree as follows: . 1. Grantor hereby gives, grants, bargains, sells and conveys to the City the perpetual, non-exclusive and irrevocable easement (the “Easement”) as legally described and depicted on the Plat of Easement to design, construct, install, reconstruct, maintain, repair, remove, replace, inspect the water main now located within the Easement including the right of access across the Subject Property to perform any of the work. 2. The City agrees to provide the Grantor the following materials and services as consideration for the grant of the Easement upon completion of the installation or the water main at the Subject Property, when and as permitted by weather conditions:  Replacement of the existing ten (10) large burning bushes near driveway on the Subject Property;  Replacement of the existing forty (40) large burning bushes along southern property line of the Subject Property;  Planting of six (6) French hybrid lilacs or six (6) L.A. Dreamin Hydrangea bushes (whichever is available) to be placed on the Subject Property as directed by the Grantor;  Any plants that are moved or damaged on the west property line of the Subject Property will be replaced in kind;  10 car washes;  Replacement of the mailbox serving the Subject Property;  Replacement of the Flagpole on the Subject Property; and,  Entire driveway resealed after pavement patching to create the same look that is there now.  Ten (10)yards of mulch, color to match existing mulch. 3. Grantor shall not construct or permit the construction of any structure or construction in the Easement including but not limited to, any building, masonry, wall, or curb that would in any manner interfere with the use of the Easement by the City. 4. City shall have the right to cut, trim or remove any trees, shrubs or other plants located within the Easement to the extent any of the foregoing unreasonably interferes with the use of the Easement. 5. The cost and expense of maintaining, altering, constructing, repairing, improving the Easement shall be paid solely by the City. 6. This Agreement and the Easement, rights and obligations, as set forth herein, shall run with the land and shall be binding upon and shall inure to the benefits of the parties, all of the record titleholders of the land their respective heirs, representatives, successors and assigns. 7. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. 8. Any modification of this Agreement shall be binding only if evidenced by a writing signed by each party hereto. 9. No provision of this Agreement may be waived except by a waiver signed by the party against whom the waiver is asserted. 10. If any provision of this Agreement shall be determined by a court of competent jurisdiction to the invalid or unenforceable, such determination shall not affect the other provisions of this Agreement, which shall be enforced to the full extent allowed by law. 11. This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois, without regard to conflicts of law principles. 12. This Agreement may be executed in one or more counterparts, all of which taken together shall constitute but one document. IN WITNESS WHEREOF, the City and Grantor have caused this Grant of Easement to be executed by their duly authorized officers effective the date and year hereinabove stated. UNITED CITY OF YORKVILLE: ____________________________ Mayor Attest: ____________________________ City Clerk STATE OF ILLINOIS ) ) SS County of Kendall ) I, the undersigned, a Notary Public in and for said County, in the State aforesaid, do hereby certify that: John Purcell, personally known to me to be the Mayor of the United City of Yorkville, and, Beth Warren, personally known to me to be the City Clerk of said City, and personally known to me to be the same persons whose names are subscribed to the foregoing instrument, appeared before me this day in person and severally acknowledged that as such Mayor and City Clerk, they signed and delivered the said instrument and caused the corporate seal of said municipal corporation to be affixed thereto, pursuant to authority given by the City Council of said municipal corporation, as their free and voluntary act, and as the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein set forth. Given under my hand and official seal, this ______ day of ____________, 2021. ________________________________ Notary Public My Commission expires: _______________________ _________________________________ Title: ________________________________ David S. Kruse _________________________________ Title: ________________________________ Mechelle Kruse STATE OF ILLINOIS ) ) SS County of ______ ) I, ________________________, a Notary Public in and for said County and State, do hereby certify that _____________________________________ personally known to me to be the same persons whose name is subscribed to the foregoing instrument as ____________ the Grantor, appeared before me this day in person and, being duly sworn, acknowledged that _____ signed, sealed and delivered the said instrument as _____ free and voluntary act, for the uses and purposes therein set forth, and that _____ was duly authorized to execute the said instrument. Given under my hand and seal, this _____ day of ___________________, 2021. ________________________________ Notary Public My Commission expires: _______________________ This document prepared by: Kathleen Field Orr City Attorney 2024 Hickory Road Suite 205 Homewood, Illinois 60430 ELIZABETH STREETLOT 20LOT 12LOT 19PAGE 1 OF 1Engineering Enterprises, Inc.UNITED CITY OF YORKVILLE800 GAME FARM ROADYORKVILLE , IL 60560GRANT OF EASEMENTSUGAR GROVE , IL. MA R K G SCHELLER035-003581PROFESSIONALLANDSURVEYORSTATE OFILLINOISGRANT OF EASEMENTTO THEUNITED CITY OF YORKVILLEKENDALL COUNTY, ILLINOIS“”” Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #5 Tracking Number PW 2021-38 Beaver Street Pump Station Improvements Public Works Committee – May 18, 2021 Majority Consideration of Contract Award Beaver Street Pump Station Improvements – Recommendation to Award Brad Sanderson Engineering Name Department Bids were received, opened and tabulated for work to be done on the Beaver Street Pump Station Improvements at 10:00 a.m., April 16, 2021. Representatives of contractor bidding the project, the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is attached for your information and record. The low bid was below our engineer’s estimate and within the FY2022 budget. This project was advertised and bid in accordance with the City’s standards. However, due to the specialized scope of this project only one contractor submitted a bid. While it is unfortunate that there was only one bidder, EEI and the Village have a very positive history of working with the bidder, Frank Marshall Electric Midwest, LLC (FME). EEI has worked with FME on multiple projects, and every project was completed on time and under budget. We recommend the acceptance of the bid and approval of award be made to the low bidder, Frank Marshall Electric Midwest, LLC, 1043 Oliver Avenue, Aurora, IL 60506, in the amount of $272,244.00. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Rob Fredrickson, Finance Director Date: April 16, 2021 Subject: Beaver Street Pump Station Improvements Resolution No. 2021-___ Page 1 Resolution No. 2021-_____ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AUTHORIZING ACCEPTANCE OF A BID FROM FRANK MARSHALL ELECTRIC MIDWEST, LLC, AURORA, ILLINOIS FOR THE BEAVER STREET PUMP STATION IMPROVEMENTS IN THE AMOUNT NOT TO EXCEED $272,244.00. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing municipality of the State of Illinois pursuant to the 1970 Illinois Constitution and the Illinois Municipal Code, as from time to time amended (65 ILCS 5/65-1-1- 2, et seq.); and, WHEREAS, the City solicited bids for work to be done on the Beaver Street Pump Station Improvements in accordance with the competitive purchasing process as required by City Code and the Illinois Procurement Code (30 ILCS 500 et.seq.); and WHEREAS, based upon a review of the bids and a determination as to the qualifications of the bidders, it is recommended that the Base Bid in the amount of $272,244.00 from Frank Marshall Electric Midwest, LLC, Aurora, Illinois, be accepted to perform the work for the Beaver Street Pump Station Improvements for the City. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the bid submitted by Frank Marshall Electric Midwest, LLC, Aurora, Illinois, is hereby accepted in an amount not to exceed $272,244.00; and, the Mayor and City Clerk are hereby authorized and directed on behalf of the United City of Yorkville to execute a contract containing the terms of the request for bid submitted by Frank Marshall Electric Midwest, LLC, Aurora, Illinois, and to undertake any and all actions as may be required to implement the terms of the contract. Resolution No. 2021-___ Page 2 Section 2. That this Resolution shall be in full force and effect from and after its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ CITY CLERK KEN KOCH _________ DAN TRANSIER _________ JACKIE MILSCHEWSKI _________ ARDEN JOE PLOCHER _________ CHRIS FUNKHOUSER _________ MATT MAREK _________ SEAVER TARULIS _________ JASON PETERSON _________ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this ____ day of __________________, A.D. 2021. ______________________________ MAYOR Attest: ______________________________ CITY CLERK BIDS RECD 4/16/2021 ITEM UNIT UNIT NO.DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT 1 MOBILIZATION, INCLUDING PERFORMANCE AND PAYMENT BONDS LSUM 1.0 $ 8,173.00 $ 8,173.00 $ 5,000.00 $ 5,000.00 2 FURNISH AND INSTALL A NEW DIESEL GENERATOR WITH SOUND ATTENUATED ENCLOSURE, SUBBASE FUEL TANK AND AUTOMATIC TRANSFER SWITCH, INCLUDING BUT NOT LIMITED TO, ELECTRICAL, CONTROLS, PROGRAMMING, STARTUP/TESTING, GENERATOR FOUNDATION, EXCAVATION, BACKFILL, SITE RESTORATION, AND APPURTENANCES IN ACCORDANCE WITH THE SPECIFICATIONS AND DRAWINGS LSUM 1.0 $ 95,282.00 $ 95,282.00 $ 94,625.00 $ 94,625.00 3 FURNISH AND INSTALL NEW VARIABLE FREQUENCY DRIVES, INCLUDING BUT NOT LIMITED TO, REMOVAL AND DISPOSAL OF EXISTING PUMP STARTER AND CONTROLS, ELECTRICAL AND CONTROL IMPROVEMENTS, STARTUP/TESTING, PROGRAMMING AND APPURTENANCES IN ACCORDANCE WITH SPECIFICATIONS AND DRAWINGS LSUM 1.0 $ 48,748.00 $ 48,748.00 $ 47,500.00 $ 47,500.00 4 FURNISH AND INSTALL A NEW FLOWMETER, INCLUDING BUT NOT LIMITED TO, ELECTRICAL, CONTROLS, PROGRAMMING, STARTUP/TESTING, AND APPURTENANCES IN ACCORDANCE WITH SPECIFICATIONS AND DRAWINGS LSUM 1.0 $ 6,970.00 $ 6,970.00 $ 6,750.00 $ 6,750.00 5 FURNISH AND INSTALL A NEW SCADA PANEL, INCLUDING BUT NOT LIMITED TO, REMOVAL AND DISPOSAL OF EXISTING SCADA PANEL AND CONTROLS, ELECTRICAL AND CONTROL IMPROVEMENTS, PROGRAMMING, STARTUP/TESTING, AND APPURTENANCES IN ACCORDANCE WITH SPECIFICATIONS AND DRAWINGS LSUM 1.0 $ 31,279.00 $ 31,279.00 $ 10,300.00 $ 10,300.00 6 FURNISH AND INSTALL A NEW ELECTRICAL ENCLOSURE, INCLUDING BUT NOT LIMITED TO, REMOVAL AND DISPOSAL OF EXISTING ELECTRICAL GEAR AND APPURTENANCES, MODIFICATIONS TO THE ELECTRICAL SERVICE, ELECTRICAL, PROGRAMMING, CONTROLS, STARTUP/TESTING, COORDINATION WITH COMED, CONCRETE FOUNDATION, EXCAVATION, BACKFILL, SITE RESTORATION, AND APPURTENANCES IN ACCORDANCE WITH THE SPECIFICATIONS AND DRAWINGS LSUM 1.0 $ 71,792.00 $ 71,792.00 $ 148,556.25 $ 148,556.25 7 ITEMS ORDERED BY THE ENGINEER LSUM 1.0 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 TOTAL BID 272,244.00 322,731.25 % BELOW/ABOVE ENGINEER'S ESTIMATE -15.64% BID TABULATION BEAVER STREET PUMP STATION IMPROVEMENTS UNITED CITY OF YORKVILLE BID TABULATION Sugar Grove, IL 60554 Aurora, IL 60506 1043 Oliver Avenue ENGINEER'S ESTIMATE 52 Wheeler Road FRANK MARSHALL ELECTRIC ENGINEERING ENTERPRISES, INC. 52 WHEELER ROAD, SUGAR GROVE, ILLINOIS Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #6 Tracking Number PW 2021-39 2020 Striping Program Public Works Committee – May 18, 2021 Majority Approval of Request for Change in Plans and Final Payment Estimate. Recommendation to Approve Request for Change in Plans and Final Payment Estimate. Brad Sanderson Engineering Name Department The 2020 Striping Program was awarded to Precision Pavement Markings, Inc, Pingree Grove, Illinois 60140 at total awarded value of $28,768.54. The project is now complete and accepted. The project came in $3,769.15 under budget for a Final Construction Cost of $24,999.39. Due to the use of Motor Fuel Tax Funds, the Request for Change in Plans and Engineer’s Final Payment Estimate need to be approved by IDOT before final payment can be made. We recommend City Approval of the Request for Change in Plans and Engineer’s Final Payment Estimate. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Rob Fredrickson, Finance Director Lisa Pickering, City Clerk Date: May 6, 2021 Subject: 2020 Striping Program Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #7 Tracking Number PW 2021-40 Countryside Lift Station SCADA Upgrades Public Works Committee – May 18, 2021 Supermajority (6 out of 9) – Due to sole source quote. Approval Upgrading all lift stations to a cloud based SCADA system that can be accessed remotely. Eric Dhuse Public Works Name Department Summary A proposed upgrade to Countryside lift station SCADA (supervisory control and data acquisition) controls that move us from land line phone-based messages to real time remote access to our lift stations and their controls. Background Countryside lift station is the last lift station upgrade in our 3 year plan. Year one was the rehabilitation and upgrade to the Blackberry North lift station, last year were upgrades to Raintree, River’s Edge, Bruell, Fox Hill, and Prestwick (Ashley Point). We saved countryside as a separate project because it is the biggest and most expensive upgrade that we will have that did not include any rehabilitation. To refresh everyone’s memory, the upgrade to a SCADA system from a dialer system will move the city from a reactionary system to a proactive one. Realtime monitoring capabilities will improve efficiency, cut down on call ins, and allow us much more peace of mind knowing that we will have all potential problems alerted to us before its too late. In addition to real time monitoring, the cloud-based system will allow us to collect and store data that we have not been able to collect before. For instance, at this time, we can see how many hours each pump runs per day, but we don’t know when. With the upgraded system, we will be able to track when each pump runs, when the peak times of day are at, and record any spikes in inflow due to rain events. Separate from the cost of the upgrade, we will have a reoccurring charge of $45/month per lift station for the cellular service. Those funds will come from the lift station services line item within the sanitary sewer operations fund. All other expenses will come from the SCADA system line item in the sanitary sewer operations budget. The approved budgeted amount in this line item is $67,000. I have attached a quote from Metropolitan Pump Company in the amount of $43,783 to complete the necessary work. This project will be completed by Metropolitan Pump Company which is the manufacturer of all our lift stations. We have used Metropolitan Pump Co. for many years and have been very satisfied with their products and services. They are in Romeoville which makes it very convenient for parts and service. Memorandum To: Public Works Committee From: Eric Dhuse, Director of Public Works CC: Bart Olson, Administrator Date: May 12, 2021 Subject: Countryside Lift station SCADA upgrades Due to the fact that we are not competitively bidding this upgrade, this will need to be a super- majority vote since the cost of this upgrade is over $25,000. The City Council approved both prior upgrades in the same fashion. Recommendation I recommend the super-majority approval of the quotation from Metropolitan Pump Company of Romeoville, IL in the amount of $43,783 for the Control panel and SCADA system upgrade as outlined in the quotation. I would ask that this be placed on the May 18, 2021 Public Works Committee meeting for discussion and direction. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #8 Tracking Number PW 2021-41 Stop Sign Analysis – Windett Ridge Public Works Committee – May 18, 2021 Brad Sanderson Engineering Name Department As requested, we investigated the possible installation of stop signs at the following intersections: • Fairfax Way and Windett Ridge Road (multi-stop sign analysis) • Windett Ridge Road and Coach Road EEI collected 24-hour traffic counts via on-road tube collectors for the intersection of Fairfax Way and Windett Ridge Road on Thursday, April 8, 2021. We also collected seven-day speed data from Thursday, April 8, 2021 to Thursday, April 15, 2021 via bi-directional traffic collector radar detection along Windett Ridge Road at the intersection with Coach Road. The governing entity on traffic control signage is the Manual on Uniform Traffic Control Devices (MUTCD). The manual states as follows in regard to stop sign installation: Guidance: Engineering judgment should be used to establish intersection control. The following factors should be considered: A. Vehicular, bicycle, and pedestrian traffic volumes on all approaches; B. Number and angle of approaches; C. Approach speeds; D. Sight distance available on each approach; and E. Reported crash experience. YIELD or STOP signs should be used at an intersection if one or more of the following conditions exist: A. An intersection of a less important road with a main road where application of the normal right-of-way rule would not be expected to provide reasonable compliance with the law; B. A street entering a designated through highway or street; and/or C. An unsignalized intersection in a signalized area. In addition, the use of YIELD or STOP signs should be considered at the intersection of two minor streets or local roads where the intersection has more than three approaches and where one or more of the following conditions exist: A. The combined vehicular, bicycle, and pedestrian volume entering the intersection from all approaches averages more than 2,000 units per day; B. The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with the normal right-of-way rule if such stopping or yielding is necessary; and/or Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, City Clerk Date: May 3, 2021 Subject: Fairfax Way and Windett Ridge Road – Multi-way Stop Sign Analysis Windett Ridge Road and Coach Road – Stop Sign Analysis C. Crash records indicate that five or more crashes that involve the failure to yield the right-of- way at the intersection under the normal right-of-way rule have been reported within a 3-year period, or that three or more such crashes have been reported within a 2-year period. Yield or Stop signs should not be used for speed control. At unsigned intersections, the application of the normal right-of-way rules would apply. Figure D taken from the Illinois Drivers Manual shows that the minor roadway should yield to traffic on the major roadway at uncontrolled intersections. Our findings were as follows: • Fairfax Way and Windett Ridge Road o The traffic volume appears to be below 2,000 units per day. o There are no sight distance constraints. o The vehicular volumes entering the intersection from the major street approaches (Windett Ridge Road) appears to be below 300 vehicles per hour for any 8 hours of an average day. o The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street (Fairfax Way) appears to be below 200 units per hour for the same 8 hours. o The accident history is below the threshold warranting stop signs. o This intersection does not appear to be a good candidate for a multi-way stop sign based on the above criteria. o Since Windett Ridge Road is considered the main road of the two, EEI has found that the existing two-way stop control is sufficient since Fairfax Way is subject to stop control • Windett Ridge Road and Coach Road o The accident history is below the threshold warranting stop signs. o There are no sight distance constraints. o Posted speed: 30 MPH o Average speed: 27.9 MPH o 85th percentile speed: 33 MPH o Stop signs are not meant to control vehicular speed. o This segment of roadway does not appear to be a good candidate for a stop sign based on the above criteria. Crash History Reports (provided by the City) No crash data was reported Traffic On-Road Tube Collector Locations Fairfax Way Windett Ridge Road FairfaxBri d g e Wind e t t R i d g e Sutto n Parkside CoachFairfi e l dKingsmill KentshireRa i n t r e e HartfieldHearthstoneWarblerBanbury ManchesterW y t h e We s t o n Ashworth RichmondCountry HillsConservationClaremon t BraemoreGreenfield PhelpsWinterthurDraytonWaverlyVillage View WiltonFitzhughC a u l f i e l d BaltrusolMurfield Copyright nearmap 2015 0 100 200 Feet Engineering Enterprises52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 LOCATION OF STOP SIGN ANALYSIS www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: APRIL 2021 YO1107-C YO1107-Location of Analysis Fairfax Way.mxd H:\GIS\PUBLIC\YORKVILLE\2011\ MJT ³ STOP SIGN ANALYSIS AREA (TYP.) FAIRFAX WAY FACING NORTH WINDETT RIDGE ROAD FACING EAST FAIRFAX WAY AND WINDETT RIDGE ROAD FAIRFAX WAY FACING SOUTH WINDETT RIDGE ROAD FACING WEST FAIRFAX WAY AND WINDETT RIDGE ROAD Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #9 Tracking Number PW 2021-42 2021 Road to Better Roads Program Public Works Committee – May 18, 2021 Majority Consideration of Approval 2021 Roads to Better Roads – Additional Work Brad Sanderson Engineering Name Department The purpose of this memo is to present a plan for additional work for the above referenced project. Background: The United City of Yorkville and D Construction, Co. recently entered into an agreement for a contract value of $857,885.67 for the above referenced project. Per the recently approved budget, the City has an additional $465,000 +/- available to spend on its road program. As directed, we obtained a quote from D Construction to perform the additional work. The quote is for $464,717.65. The proposed additional work is summarized in the attached location map. As a reminder, that due to the fact the existing contract between the City and D Construction utilizes MFT funds, we are unable to add additional streets via change order to the original contract. Questions Presented: Should the City approve the additional street work and quote from D Construction? Discussion: D Construction, Co. has held their prices from the originally bid RTBR project work. There were three new pay items that are necessary to construct the new work. The unit prices for the new items are reasonable. Action Required: Consideration of approval for additional RTBR work with D Construction. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Erin Willrett, Assistant City Administrator Lisa Pickering, City Clerk Date: May 12, 2021 Subject: 2021 Roads to Better Roads Program – Additional Work Yorkville 2021 Road Program Re: Added Scope of Work In reference to the above captioned project and our conversations, it is our pleasure to quote the following work. Item Description Quantity Unit Unit Price Amount -------------------------------------------------------------------------------------------------------------------------------------------------------------------- 2 Bituminous Materials Tack Coat 22747 LB $0.01 $227.47 3 HMA Surface Removal Butt Joint 297 SY $10.00 $2,970.00 4 HMA Binder Course IL-9.5 N50 2181 TON $63.70 $138,929.70 5 HMA Surface Cse Mix D IL-9.5 N50 2181 TON $63.70 $138,929.70 6 PCC Sidewalk 5"1265 SF $6.60 $8,349.00 7 Detectable Warnings 90 SF $33.00 $2,970.00 8 Sidewalk Removal 1505 SF $1.38 $2,076.90 9 HMA Surface Removal 3"1290 SY $2.65 $3,418.50 10 HMA Surface Removal Var Depth 18176 SY $2.35 $42,713.60 11 Class D Patch Ty 1 3"261 SY $32.00 $8,352.00 12 Class D Patch Ty 2 3"261 SY $25.00 $6,525.00 13 Class D Patch Ty 3 3"261 SY $22.00 $5,742.00 14 Class D Patch Ty 4 3"261 SY $33.00 $8,613.00 17 Routing & Sealing Cracks 10701 FT $0.48 $5,136.48 19 Inlets to be Adjusted 28 EA $352.00 $9,856.00 25 Thpl Pavt Marking L&S 96 SF $11.00 $1,056.00 26 Thpl Pavt Marking Line 4"1500 FT $0.70 $1,050.00 27 Thpl Pavt Marking Line 6"380 FT $1.90 $722.00 37 Sodding Special 380 SY $15.00 $5,700.00 39 HMA Drwy Rem & Replace 5 SY $52.00 $260.00 40 Comb Conc C&G Rem & Repl 937 FT $31.90 $29,890.30 AUP PCC Pavt Patch 10"35 SY $220.00 $7,700.00 AUP Class D Patch 4"805 SY $32.00 $25,760.00 AUP Agg Shoulder Ty B 3"1110 SY $7.00 $7,770.00 $464,717.65 Respectfully submitted, _________________________________ Eric Rhoda "D" Construction, Inc. Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined. 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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number New Business #10 Tracking Number PW 2021-43 Stormwater Management Basin Inspections – Update Public Works Committee – May 18, 2021 Informational Update Brad Sanderson Engineering Name Department The purpose of this memo to update the committee on the status of the basin inspections that have been conducted since 2018. As a reminder, the City is required to inspect all stormwater management facilities at least once every five (5) years according to its Illinois Environmental Protection Agency (IEPA) National Pollutant Discharge Elimination System (NPDES) permit. The general scope of the inspections included the following:  Field inspection of the storm water management facility, including documentation of the physical condition and any structural or operational deficiencies.  Evaluation of current maintenance practices with the owner including annual maintenance schedule.  Preparation of a summary of the findings and recommendations for routine maintenance or repairs. The proper inspection and maintenance of stormwater management facilities is critical to ensuring each facility protects the surrounding environment. Stormwater facilities are crucial components in improving water quality by protecting our streams from erosion and flooding. From 2018 to 2020, 111 basins were inspected in three of the four quadrants of which approximately 50% were compliant. The remaining non-compliant basins have had little to no progress on addressing maintenance issues. Multiple notifications have been sent to the responsible parties. Moving forward, staff is recommending that new notifications be sent on City letterhead to the parties, indicating that they have 30 days to provide a detailed schedule for the completion of the work or they may face citations and fines through the building code’s property maintenance standards. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Erin Willrett, Assistant City Administrator Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: May 12, 2021 Subject: Stormwater Management Basin Inspections !!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!!!!!! ! ! ! ! !!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! !!!! !!!! !!!!!!!!!!!!! ! ! !! !! ! !!!!!!!! ! ! ! ! !!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!! !!!!!!!!!!!!!!!!!!! !!!!!!!!! !!!!!!! !! !!!!!!!!!!!!!!!!!!!!!!!!!!!! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!! !!!!!!!!!!!!! ! ! ! ! ! !!!! ! !!!!!!!!!!!!!!!!!!!!!!!!!!! ! ! !!!! !!!! ! !!!!!!!!! ! !!!!!!!!!!!! ! ! ! ! !!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! 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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Old Business #1 Tracking Number PW 2021-1 Wing Road Closure Options Public Works Committee – May 18, 2021 A discussion will take place at the meeting. Bart Olson Administration Name Department Summary An update on the Wing Rd discussion, from a question posed at the Public Works Committee meeting. Background This item was last discussed at the April 20th Public Works Committee meeting. At that meeting, Alderman Funkhouser asked if the City could consider vacating Wing Road instead of funding it. Attorney Orr has confirmed that vacation of the roadway is legally available to the City in this case. If it were considered, the road would be abandoned and the underlying property would be equally split between adjacent properties. The process for road vacation involves a supermajority vote of the City Council and a public hearing. Recommendation Staff does not recommend vacation of the roadway at this time. There are a handful of homes and one church that rely on this public roadway and vacating the roadway now would result in these properties continuing to use a subpar roadway or funding the improvements themselves. If the surrounding properties were to redevelop and provide alternate access locations, we could revisit the vacation discussion at that time. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 22, 2021 Subject: Wing Road update, road vacation This memo is to review improvement options for Wing Road. The IDOT Rt 71 Improvement project will address improvements to the northern third of the road. The remaining stretch of Wing Road will need to be completed with local funds estimated to be $45,000. It has been suggested that consideration should also being given to closing Wing Road at Rt 126. Exhibits are attached to aid in discussion at the Public Works Committee Meeting. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Lisa Pickering, City Clerk Rob Fredrickson, Finance Director Date: April 8, 2021 Subject: Wing Road Improvement Options StagecoachSchoolhouse Wi n g Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 OPTION 1:4" REMOVAL AND REPLACEMENT www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MARCH 2021 YO20 13 YO2013 _Prairie Gra ss Lan e .MXD H:\GIS\PU BL IC\E LBU RN\ MJT United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350 0 200Feet ¯ Leg en d IDO T PR OJEC T LIMITS OPTION 1 P ROJEC T LIMITS WING R D$45,000 IDO T PRO JECT LIMITS RESTORE C HURCH RT 126RT 71 StagecoachSchoolhouse Wi n g Engineering Enterprises, Inc.52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 OPTION 2:CLOSE WIN G RD @ R T 126 www.eeiweb.com DATE: PROJECT NO.: FILE: PATH: BY: MARCH 2021 YO20 13 YO2013 _Prairie Gra ss Lan e .MXD H:\GIS\PU BL IC\E LBU RN\ MJT United City of Yorkville800 Game Farm RoadYorkville, IL 60560630-553-4350 0 200Feet ¯ Leg en d OPTION 2 WIN G RD BAR RICAD ES OPTIO N 1 PRO JEC T LIMITS ID OT PR OJ ECT LIMITS WING R D4" REMOVAL AND REPLACEMENT$45,000 IDO T PRO JECT LIMITS RESTORE C HURCH RT 126RT 71 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/320/City-Council Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Community Development Purchasing Police Public Works Parks and Recreation Agenda Item Number Old Business #2 Tracking Number PW 2021-33 Sidewalk Locations Public Works Committee – May 18, 2021 CC 04-27-21 Motion failed PW 2021-33 A discussion will take place at the meeting. Brad Sanderson Engineering Name Department Summary An update on the 2021 sidewalk program recommendations, based on questions posed at the Public Works Committee meeting. Background At the April 20th Public Works Committee meeting, the committee reviewed the attached recommendations for sidewalk program locations in 2021. During the discussion, Alderman Tarulis and Alderman Funkhouser questioned the need for the Prairie Grass Lane sidewalks across vacant lots on the east end of the Prairie Meadows subdivision. The question was posed as to what authority the City has to install the sidewalk improvements now and collect the sidewalk installation costs from a future developer or homeowner. Attorney Orr has reviewed the relevant materials and opined that there is not a way for the City to force a future property owner to pay for the City’s sidewalk installation. The City can approve a unilateral recapture agreement for the sidewalk installation costs against all properties and/or can ask the homebuilder to reimburse the City for the cost, but the City has no authority to enforce collection. Recommendation The staff recommendation remains to install the Prairie Grass Lane sidewalks, so that children walking from the Prairie Meadows subdivision to the Autumn Creek Elementary School have a complete sidewalk between Hayden Drive and Prairie Grass Lane. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: April 22, 2021 Subject: Sidewalk recommendations This memo is to present staff’s recommendations for the proposed sidewalk program in FY2022. It is our understanding that all of the work noted below will be budgeted. Our recommendations are as follows: Location Cost Comments Appletree Court $30,000 Part of Water Main Replacement Project Beecher Center $89,000 Sidewalk Repair Necessary Due to General Disrepair Downtown Area $75,000 Several Areas are in Disrepair; Work Would Tie Into RTBR Project Areas. E. Center Street $54,000 Several Areas are in Disrepair Prairie Grass Lane $50,000 Provides Connectivity to Autumn Creek School Total $298,000 An exhibit with the planned locations is attached for review. It should be noted that current improvements are planned along E. Main Street in FY23, which includes water main replacement, roadway and sidewalk improvements. The extent of those sidewalk improvements will be dictated by the FY23 budget. If you have any questions or require additional information, please let us know. 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()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()- ( ) -()-()-()-()-( ) -()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()- ()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-()-StateStBenjamin StMcHugh RdW S o m o n a u k S t Tuma Rd Morgan StGame Farm RdMorganStE Spring St E Spring StWooddale Dr E Fox StDickson CtWacker DrAnder son Ct Prairie Clover Dr Wh e a tl a n dCt Haley CtH eartland DrTaus Ci r Church StHeritage Dr C e nter P k w y Martin Ave BellStB l a c k b e rr y C t S Main StState StAdamsStJefferson StS Main StLandmark Ave W Van Emmon St W Madison St W Hydraulic AveS Conover CtP r airie M e a d o w s D r B uhrm aster C tE Hydraulic Ave E Van Emmon St McHugh RdPowersCtStillwater CtW Washington St E Kendall Dr Colton StQ u i n s e y R d Bluejay Dr Pleasure Dr Omaha DrFreemont StB lu e ste m D rHayden DrMarieAve Heustis StW Main St S Bridge StSunsetAveMill StAppletreeCt Oakwood StVictoriaAvePrairie LnW Ridge St W Spring St W Center St King StClearwater Dr W River St E Center StBristol AveS Main StW Fox St Gawne LnLiberty StConcordCtTower LnNaden Ct E Blackberry LnM u l h e rn Ct F a r m ste a d D r Birchwood DrMistwoodCtJohnson StStrawberryLn Menard Dr CarpenterSt W Blackberry LnWestStPalmer CtBruell StCrimson LnMarketplace DrBehrens St Sanders CtE Park St E Ridge St Dakota DrE Somonauk St Arrowhead Dr E Main St Worsley StRedwood DrConef l ower Ct W Kendall DrPraireGrass LnAuburn DrK e n n e d y R d V a n E m m o n R d Conover Ln Dalton AveW CountrysidePkwyHillcrest Ave Olive Ln Quinsey RdE Ke n d a llDri v e Jackson St Homestead DrKendall CircleMcHugh RdWalnut St Woodworth StWoodland DrD e er p ath D r S w it c h g r a s s L n Prairie Pointe Dr Kate DrMarketview DrN Bridge StN Bridge StN Bridge StW Veterans Pkwy Elm St Prairie Rose LnGeorgeanna St W Lexington CirW K e n d a ll D r iv e Leisure St E Countryside Pkwy Wild Indigo LnGrace DrE Lexington CirTeri LnE Veterans Pkwy E Veterans PkwyEngineering Enterprises52 Wheeler RoadSugar Grove, Illinois 60554(630) 466-6700 LOCATION MAP www.eeiweb.com DATE DATE: PRO JECT N O.: FILE: PATH: BY: MARC H 2021 YO2013 H:\GIS\PUBLIC\Yorkville\YO2013 MJT United City of Yorkville800 Game F arm RoadYorkville, IL 60560630-553-4350 NO.REVISIONS ³POTENTIAL SID EWALK REPLACEMENT PROGRAM Legend Sidewalk Replacement Year 2021 2022 PRAIRIE GRASS LANE$50,000 YO2013_ Exhibit 1 SW Location Map BEECHER CENTER$89,000 E MAIN ST$281,000 E CENTER ST$54,000 DOWNTOWN$75,000 APPLETREE CT$30,000