City Council Minutes 2021 04-27-21 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY,APRIL 27,2021
Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
Mayor Purcell stated that he has determined that under the Governor's orders the meeting can be held
^ with electronic attendance for the safety of the council members and the public and to help prevent the
spread of the coronavirus.
ROLL CALL
City Clerk Pickering called the roll.
Ward I Koch Present
Transier Present
Ward II Milschewski Absent
Plocher Present
Ward III Funkhouser Present
Frieders Present (electronic attendance)
Ward IV Tarulis Present
Peterson Present
Staff in attendance at city hall: City Clerk Pickering,City Administrator Olson,Chief of Police Jensen,
and Attorney Orr.
Staff in attendance electronically: Public Works Director Dhuse, Community Development Director
Barksdale-Noble,Finance Director Fredrickson, Parks and Recreation Director Evans,Assistant City
Administrator Willrett, and EEI Engineer Sanderson.
Clerk's Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster
Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the
^ Illinois Emergency Management Act,the United City of Yorkville encouraged social distancing by
allowing remote attendance to the City Council meeting.
Members of the public were able to attend this meeting in person while practicing social distancing as
well as being able to access the meeting remotely via Zoom which allowed for video,audio and
telephonic participation.
A meeting notice was posted on the city's website on the agenda,minutes and packets webpage with
instructions regarding remote meeting access and a link was included for the public to participate in the
meeting remotely:hllps://us02web.zoom.us/j/86234639331?pwd=UXVIVy9IUklwcmlYL2swdOVxTVJBUT09.
The Zoom meeting ID was 862 3463 9331.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Poppy Days Proclamation
(CC 2021-18)
Mayor Purcell proclaimed May 10— 16, 2021 as"Poppy Awareness Days"in the United City of
Yorkville(see attached.
^
Motorcycle Awareness Month Proclamation
(CC 2021-19)
Mayor Purcell proclaimed the month of May 2021 as Motorcycle Awareness Month in the United City of
Yorkville(see attached.
Margaritas en Mayo Event
Mayor Purcell announced that he was hopeful that the inaugural Margaritas en Mayo event will take place
on May 27th in downtown Yorkville from 5:00 p.m.to 9:00 p.m.
The Minutes of the Regular Meeting of the City Council—April 27,2021—Page 2 of 5
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
Mary Mulligan,Bev,Matt Fuchs, and Christina all spoke and thanked Alderman Frieders for his public
service as an alderman and for his work at Hope for the Day.
CONSENT AGENDA
^ 1. Minutes of the Regular City Council—April 13,2021
2. Bill Payments for Approval
$ 614,066.85 (vendors)
$ 321,746.80 (payroll period ending 4/16/21)
$ 935,813.65 (total)
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Koch;
seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes-7 Nays-0
Koch-aye,Funkhouser-aye,Tarulis-aye, Transier-aye,
Plocher-aye,Frieders-aye,Peterson-aye
REPORTS
MAYOR'S REPORT
Appointment to Library Board
(CC 2021-20)
Mayor Purcell entertained a motion to appoint Rosie Millen to the Library Board to a term ending May
2023. So moved by Alderman Peterson; seconded by Alderman Plocher.
Motion approved by a roll call vote. Ayes-6 Nays-0 Present-1
^ Funkhouser-aye,Tarulis-aye,Transier-aye,Plocher-aye,
Frieders-present,Peterson-aye,Koch-aye
Public Works RFQ—Space Needs Analysis,Vendor Qualifications
(CC 2021-21)
Resolution 2021-21 Providing for the Selection of Qualified Firms to Provide
Architectural Services for Public Works Space Needs
Resolution 2021-22 Providing for Additional Firms to the List of Qualified
Firms to Provide Architectural Services
Mayor Purcell entertained a motion to approve a Resolution Providing for the Selection of Qualified
Firms to Provide Architectural Services for Public Works Space Needs and a Resolution Providing for
Additional Firms to the List of Qualified Firms to Provide Architectural Services. So moved by
Alderman Plocher; seconded by Alderman Frieders.
Administrator Olson explained that the first resolution pertains to the space needs analysis for the Public
Works facility specifically. This resolution lists the four firms that will be qualified to provide services to
the city for this project. The second resolution adds Kluber, Wold, and Tria onto the city's overall list of
qualified firms for architectural services.
Discussion took place regarding the proposal to add the firms that are being considered for the Public
Works facility to the overall list of qualified firms as a Public Works facility might have a different scope
than other projects.
Alderman Funkhouser made a motion to separate the combined motion to approve both resolutions so that
the council can conduct separate votes on each resolution. No second was heard, so Mayor Purcell stated
that the motion dies for lack of a second.
Original Motion approved by a roll call vote. Ayes-5 Nays-2
Funkhouser-nay, Tarulis-nay, Transier-aye,Plocher-aye,
Frieders-aye,Peterson-aye,Koch-aye
The Minutes of the Regular Meeting of the City Council—April 27,2021—Page 3 of 5
PUBLIC WORKS COMMITTEE REPORT
MFT Resolution 2021-23 for ReBuild Illinois(Fox Hill Improvements)
(PW 2021-06)
Alderman Plocher made a motion to approve an MFT Resolution for ReBuild Illinois(Fox Hill
Improvements)and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders.
Motion approved by a roll call vote. Ayes-7 Nays-0
Tarulis-aye,Transier-aye,Plocher-aye,Frieders-aye,
Peterson-aye, Koch-aye,Funkhouser-aye
Timber Glenn Subdivision—Lot 5 and 6—Bond Release
(PW 2021-26)
Alderman Plocher made a motion to authorize the release of the remaining performance security for
Timber Glenn Lot 5 and 6; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes-7 Nays-0
Transier-aye,Plocher-aye,Frieders-aye,Peterson-aye,
Koch-aye,Funkhouser-aye,Tarulis-aye
Resolution 2021-24 Authorizing Acceptance of a Bid from D.Construction Inc.
for the Mill Road Reconstruction Project in the
amount not to exceed$1,957,829.43
(PW 2021-27)
Alderman Plocher made a motion to approve a Resolution Authorizing Acceptance of a Bid from D.
Construction Inc. for the Mill Road Reconstruction Project in the amount not to exceed$1,957,829.43
and authorize the Mayor and City Clerk to execute; seconded by Alderman Frieders.
Mayor Purcell stated that this resolution is contingent upon the City entering into a revised agreement
with the Grande Reserve developer. Administrator Olson commented that the contingency language is
included within the Resolution.
Motion approved by a roll call vote. Ayes-7 Nays-0
Plocher-aye,Frieders-aye,Peterson-aye,Koch-aye,
Funkhouser-aye,Tarulis-aye,Transier-aye
Mill Road Reconstruction—Construction Engineering Agreement
(PW 2021-28)
Alderman Plocher made a motion to approve the Mill Road Reconstruction Professional Services
Agreement—Construction Engineering and authorize the Mayor and City Clerk to execute; seconded by
Alderman Koch.
Motion approved by a roll call vote. Ayes-7 Nays-0
Frieders-aye,Peterson-aye,Koch-aye,Funkhouser-aye,
Tarulis-aye,Transier-aye,Plocher-aye
Bristol Ridge Road Resurfacing—Preliminary and Design Engineering Agreement
(PW 2021-29)
Alderman Plocher made a motion to approve the Bristol Ridge Road Resurfacing Surface Transportation
Program Professional Services Agreement—Preliminary and Design Engineering Agreement and
authorize the Mayor and City Clerk to execute; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes-7 Nays-0
Peterson-aye,Koch-aye,Funkhouser-aye,Tarulis-aye,
Transier-aye,Plocher-aye,Frieders-aye
Wing Road Improvements
(PW 2021-30)
Alderman Plocher made a motion to add Wing Road to the Route 71 roadway project with an estimated
expenditure in the amount of$45,000 for roadway improvements; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes-7 Nays-0
Koch-aye,Funkhouser-aye,Tarulis-aye,Transier-aye,
Plocher-aye,Frieders-aye,Peterson-aye
The Minutes of the Regular Meeting of the City Council—April 27,2021—PaEe 4 of 5
2021 Road to Better Roads Program II—Additional Paving
(PW 2021-31)
Alderman Plocher made a motion to approve additional paving on Autumn Creek Boulevard, Corneils
Road,McHugh Road, E. Barberry Circle,and Boombah Boulevard to the 2021 Road to Better Roads
Program II as presented in the packet materials; seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes-6 Nays-1
Funkhouser-nay, Tarulis-aye, Transier-aye,Plocher-aye,
Frieders-aye,Peterson-aye,Koch-aye
Alternative Water Source Study(AWSS)Update—Engineering Agreement
(PW 2021-32)
Alderman Plocher made a motion to approve the Agreement for Professional Services Alternative Water
Source Study(AWSS)Update—2021 and authorize the Mayor and City Clerk to execute; seconded by
Alderman Transier.
Motion approved by a roll call vote. Ayes-7 Nays-0
Funkhouser-aye,Tarulis-aye, Transier-aye,Plocher-aye,
Frieders-aye, Peterson-aye,Koch-aye
2021 Sidewalk Program
(PW 2021-33)
Alderman Plocher made a motion to approve adding portions of Appletree Court,Beecher Center,
Downtown Area,E. Center Street,and Prairie Grass Lane sidewalks to the 2021 Sidewalk Program as
presented in the packet materials; seconded by Alderman Frieders.
Discussion took place on spending city funds to add sidewalks to the undeveloped lots on Prairie Grass
Lane. Some of the discussion centered around the idea that sidewalk should be added to this section of
Prairie Grass Lane because it was close to the elementary school;while other discussion focused on
spending money to only add sidewalk to these particular empty lots while there are many other empty lots
throughout town that do not have sidewalks.
Motion fails by a roll call vote. Ayes-3 Nays-4
Tarulis-nay, Transier-nay,Plocher-aye,Frieders-aye,
Peterson-aye,Koch-nay,Funkhouser-nay
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
No report.
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
National Suicide Prevention+Action Month
Proclamation Project
Alderman Frieders reported that the National Suicide Prevention+Action Month Proclamation project
currently has forty-one cities in nineteen states that have agreed to issue proclamations. The craft beer for
mental health project entitled"Things We Don't Say"has one hundred eighty breweries in seven different
countries signed up.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
No report.
STAFF REPORT
No report.
The Minutes of the Regular Meeting of the City Council—April 27,2021—Page 5 of 5
MAYOR'S REPORT(cont'd)
Prairie Pointe Building Update
(CC 2021-04)
Administrator Olson reported that staff is still working through the contract details for the next phase of
the design for the building. He anticipates having a contract to present at a May council meeting.
Ordinance 2021-11 Approving the 2021-2022 Fiscal Budget
(CC 2021-17)
Mayor Purcell entertained a motion to approve an Ordinance Approving the 2021-2022 Fiscal Year
Budget. So moved by Alderman Koch; seconded by Alderman Peterson.
Administrator Olson clarified that the Ordinance Approving the 2021-22 Fiscal Budget incorporates
budget adjustments#1 through#10 as detailed in the memo presented in the council packet. He briefly
summarized the budget adjustments.
Motion approved by a roll call vote. Ayes-6 Nays-1
Transier-aye,Plocher-aye,Frieders-aye,Peterson-aye,
Koch-aye,Funkhouser-nay,Tarulis-aye
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
Mayor Purcell entertained a motion to go into executive session for the discussion of minutes of meetings
lawfully closed under the Open Meetings Act,whether for purposes of approval by the body of the
minutes or semi-annual review of the minutes. So moved by Alderman Peterson; seconded by Alderman
Transier.
Motion approved by a roll call vote. Ayes-6 Nays-1
Koch-aye,Funkhouser-aye,Tarulis-aye,Transier-aye,
Plocher-aye,Frieders-nay,Peterson-aye
The City Council entered executive session at 7:52 p.m.
The City Council returned to regular session at 7:59 p.m.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Tarulis;
seconded by Alderman Peterson.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8:00 p.m.
Minutes submitted by:
Lisa Pickering,
City Clerk,City of Yorkville, Illinois
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