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Library Board Packet 2021 05-24-21 Community Relations
Yorkville Public Library Community Relations Committee Meeting May 24, 7:00 pm 902 Game Farm Rd. Michelle Pfister Meeting Room 1. Roll Call 2. Recognition of Visitors 3. Public Comment 5. New Business – Discussion of Library District 6. Executive Session (if needed) For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 7. Adjournment This page intentionally left blank. Illinois Compiled Statutes Back to Article Listing Public Acts Search Guide Disclaimer Printer-Friendly Version Information maintained by the Legislative Reference Bureau Updating the database of the Illinois Compiled Statutes (ILCS) is an ongoing process. Recent laws may not yet be included in the ILCS database, but they are found on this site as Public Acts soon after they become law. For information concerning the relationship between statutes and Public Acts, refer to the Guide. Because the statute database is maintained primarily for legislative drafting purposes, statutory changes are sometimes included in the statute database before they take effect. If the source note at the end of a Section of the statutes includes a Public Act that has not yet taken effect, the version of the law that is currently in effect may have already been removed from the database and you should refer to that Public Act to see the changes made to the current law. LIBRARIES (75 ILCS 16/) Public Library District Act of 1991. (75 ILCS 16/Art. 5 heading) ARTICLE 5. CREATION OF DISTRICT BY PETITION (75 ILCS 16/5-5) Sec. 5-5. Authorization. All or any portion of the territory within one or more counties may, under this Act, be organized and formed into a district for the purpose of levying a tax or taxes to pay for establishing, equipping, maintaining, and supporting library services. (Source: P.A. 87-1277.) (75 ILCS 16/5-10) Sec. 5-10. Petition to establish district. (a) The organization of a district library in a territory without a local tax supported library or in such a territory and contiguous territory of a municipality, township, or county operating a local tax supported library may be initiated as described in paragraph (1) or (2) of this subsection. (1) One hundred or more of the voters of a territory without a local tax supported library may petition the circuit court of the county that contains all of the territory (or a larger portion of the territory than any other county containing a portion of the territory) to cause to be submitted to the voters of the proposed district the question of whether the proposed territory shall be organized as a public library district. The petition shall contain the provisions set forth in this Section and, in addition, shall allege that the territory of the proposed district does not include, in whole or in part, any existing tax supported public library. (2) The library board of a local tax supported library established by a municipality, township, or county, or 100 or more of the voters of the municipality, township, or county, may petition to cause to be submitted to the voters of the entire territory the question of whether a public library district shall be organized to include the Home Legislation & Laws Senate House My Legislation Site Map Bills & Resolutions Compiled Statutes Public Acts Legislative Reports IL Constitution Legislative Guide Legislative Glossary Search By Number (example: HB0001) Go Search Tips Search By Keyword Go Search Tips Advanced Search municipality, township, or county and contiguous territory that is without a local tax supported library. (b) The petition specified in this Section shall contain a legal description of the boundaries of the territory to be embraced within the proposed district, shall specify the name of the district and the proposed tax rate limit for the district if it is in excess of 0.15%, and shall petition the circuit court to set the date of a hearing on the petition before a judge of the circuit court. If the territory of the proposed district encompasses the same territory as an existing school district, municipality, township, or county, the description of the proposed district may be by reference to that entity. (Source: P.A. 87-1277.) (75 ILCS 16/5-15) Sec. 5-15. Order for hearing; notice. (a) Upon the submission of the petition to the circuit court as provided in Section 5-10, the circuit court shall enter an order setting the date of the hearing on the petition and naming the judge who will preside at the hearing. (b) The petitioners shall publish notice of the time, date, and place of the hearing, including the name of the judge who will preside at the hearing. The notice shall be published in accordance with Section 1-30. The petitioners shall also, concurrently with the publication of the notice of the hearing, send notice of the hearing and a copy of the petition to the board of trustees of each public library serving an area contiguous to or within the proposed library district boundaries. (Source: P.A. 87-1277.) (75 ILCS 16/5-20) Sec. 5-20. Hearing. At the hearing ordered under Section 5- 15, the petitioners shall present proof of the notice of the hearing and of the matters alleged in the petition to the presiding judge. All persons residing within the proposed district shall have a reasonable opportunity to be heard regarding the location of the boundaries of the proposed district and to make suggestions regarding the boundaries. (Source: P.A. 87-1277.) (75 ILCS 16/5-25) Sec. 5-25. Order for election; notice. (a) The judge, after hearing the statements, evidence, and suggestions of the petitioners and other persons appearing before the court, shall enter an order calling an election. The order shall do the following: (1) Fix the boundaries of the proposed district. For that purpose and only to that extent, and only upon a showing of good cause, the judge may alter and amend the petition. (2) Require a map to be prepared depicting (i) the boundaries of the proposed district, (ii) the boundaries of any municipality or township that lies wholly or partially within the proposed district, and (iii) the county lines of all counties affected. (3) Designate the regular election when the election to establish a district will be held. The judge shall certify the order and the question of organization and establishment of the proposed public library district to the proper election authority, who shall submit the question to the voters of the proposed district in accordance with the Election Code. (b) In addition to the requirements of the Election Code, notice of the election shall specify the purpose of the election and contain a map and legal description of the proposed district. (Source: P.A. 87-1277.) (75 ILCS 16/5-30) Sec. 5-30. Election; form of proposition. (a) The proposition at the election shall be in substantially the following form: Shall a public library district be established in all or part of (name of county)? (b) If no tax rate limit is specified in the ballot, the tax rate limit of the newly organized district shall be as set forth in Section 35-5. If, however, the petitioners, under Section 5- 10, specify a rate higher than the rate set forth in Section 35- 5, the proposition shall be in substantially the following form: Shall a public library district be established in all or part of (name of county) with a maximum annual public library tax rate established at (rate)% of the value of all taxable property in the district as equalized and assessed by the Department of Revenue? In no event shall the tax rate exceed the maximum tax rate set forth in Section 35-10. (c) A proposition for the establishment of a public library district shall not be submitted to the voters in the proposed district more often than once in a 12-month period. (Source: P.A. 87-1277.) (75 ILCS 16/5-35) Sec. 5-35. Election results. (a) The election authority shall, within 10 days after the election, file with the circuit court ordering the election its certificate setting forth the results of the election in each precinct. (b) The judge assigned to hear the case shall enter a final judgment setting forth the results of the election based upon the certificate filed in the court by the election authority, and the order shall become a part of the records of the court. (c) The question of establishment of a district shall be based upon the majority of votes cast on the question by the voters of the proposed territory determined as follows: (1) Where the proposed territory does not include a municipality or any portion of a municipality, then the majority of all the votes cast upon the question shall determine establishment. (2) Where the proposed territory does include a municipality or any portion of a municipality, then the votes cast shall be divided into 2 lots. The votes cast within the municipalities shall be counted together, and the votes cast outside of the municipalities shall be counted together, and the question must carry in each group in order to establish the district. If there are 2 or more municipalities within the proposed territory, and the question of establishment carries in both groups as provided in this paragraph but the votes cast in one municipality having its own tax supported library are against establishment of the district, then the district shall be deemed established, but the dissenting municipality with its own tax supported library shall be excluded from the territory of the district. (3) Where the proposed territory includes a township having its own tax supported library and the question of establishment carries in all areas as provided in paragraph (2), the township votes on the question shall also be counted separately, and if the votes cast within the township with its own tax supported library are against establishment, then the dissenting township shall be excluded from the territory of the district. (Source: P.A. 87-1277.) (75 ILCS 16/5-40) Sec. 5-40. Transfer and sharing of assets. (a) Any assets, including real and personal property and tax and other monies, received or due for the purposes of the library and held by the corporate authority of a municipal, township, or county library included in the library district, shall be transferred to the library district. "Property" includes any building or buildings permanently occupied by and publicly designated as the library building or buildings and used solely for library purposes. (b) Nothing in Section 5-35 or 5-45 or this Section shall preclude a municipality, township, or county, by written agreement, from sharing a library building or buildings with a district library when the establishment of a library district has been approved and the district includes wholly within its territory a municipal, township, or county library. (Source: P.A. 87-1277.) (75 ILCS 16/5-45) Sec. 5-45. Authorization to levy tax. When the establishment of a library district has been approved and the district includes wholly within its territory a municipal, township, or county library, only the library district shall levy the annual public library tax. (Source: P.A. 87-1277.) Top Home | Legislation & Laws | House | Senate | My Legislation | Disclaimers | Email This site is maintained for the Illinois General Assembly by the Legislative Information System, 705 Stratton Building, Springfield, Illinois 62706 217-782-3944 217-782-2050 (TTY) our productsThe Paylocity Difference A Unified Product Suite Backed By Innovation, HR Expertise, and Best-In-Class Service We Create Together We partner with you to create great software and deliver on your unmet needs. We move foward quickly to solve today's challenges and anticipate tomorrow's needs. And we use our own features so we can continue improving to make sure we've got them right. We Root for Your Success Our in-house HR experts know the challenges you face and work to craft an experience that will help you make a difference. We'll provide you resources around compliance, tax, and user adoption to support you and your team. We're with You at Every Step Your priorities are our priorities. We've got you covered with dedicated, on-demand support for every part of your journey. From implementation to ongoing assistance around new feature rollouts, we tailor our entire support system to fuel your success. an all-in-one solutionTailored to Your Needs We meet you where you are today, helping you evolve at the pace of your business. Our software helps tackle your biggest human capital management challenges throughout the employee journey, so you can focus on tomorrow. Employee Journey Talent Human Resources Payroll Workforce Management Benefits Engagement Your company’s most important resource is your people, and their needs are constantly evolving. Our range of talent management tools help you get top candidates in the door so they can succeed. Fair pay, learning opportunities, and career development are just the beginning to driving job satisfaction every step of the way. Recruiting Post open positions to a customizable page and manage prospective employees through a series of workflows. Push new hires directly to the Onboarding portal for an improved and streamlined candidate experience overall. Onboarding With an intuitive user interface, introduce new hires to your company and gather pertinent employee data through a customized portal. Responsive design allows employees to complete tasks from any device— mobile, tablet, or desktop. Learning Management System (LMS) Educate employees with interactive, online training courses. Assign sessions to targeted employees from our training course library or design and upload your own corporate education materials. Plus, ensure compliance, meet organizational needs, and more with our robust employee progress tracking. Performance Reviews Build an unlimited number of review forms, incorporating as many questions or unique success factors as needed to assess employees. Goal Management: Set and manage employee development by defining goals during the review process to revisit at the employee’s next appraisal. Performance Journaling: Make managing performance a year-round activity by regularly adding notes, monitoring goals, and documenting achievements within the employee profile. Compensation Management Make informed decisions by fairly and competitively rewarding employees through annual increases or one-time bonus payments that align with your organization’s guidelines. talentEnergize Your People from Day One 4 human resourcesModernize Your Work Once your new hires move seamlessly to Onboarding, managing employee information and data can be time consuming. Streamline your HR processes using modern tools. Track headcount and status for positions at your company, view important data to help you drive business decisions, collect important employee documents and more. Automate HR intricacies and modernize the way you work. Compliance Dashboard Maintain a secure and compliant workplace with quick access to work authorizations, EEO data, industry news, interactive training courses, and more. Year End Dashboard Prepare for Year End by previewing W-2s, viewing potential errors that could delay tax filing, creating reminders, and more. HR Edge In today's complex world of compliance requirements, social issues, and HR policies, the risk is too high to “get it wrong.” Unfortunately, one poor decision or missed deadline could negatively impact a business. Paylocity’s HR Edge partners with your company to minimize risk, enhance your brand, and more. “Paylocity just makes sense; whoever created it was an HR person.” – Melissa Kill, HR Manager 6 Employees rely on their paychecks, so you have to get your payroll right. Use our software to simplify payroll, automate processes, and stay tax compliant, all in one spot. Pull expense reimbursements into paychecks and run custom reports to get the data you need. And provide the flexibility for employees to access a portion of their earned wages when they need it. Ensure accuracy and get time back in your day. Templates and Checklists Bring together any of the hundreds of fields onto one screen to make gathering demographics, earnings, deductions, and direct deposit information a breeze. Custom Frameworks Work with our experts to configure custom general ledgers, accruals, and complex reports with calculations for quick, actionable decision-making. Expense Management Eliminate the need for spreadsheets, calculators, and signatures by automating the process of submitting, approving, and reimbursing employee expense reports. On Demand Pay Give your employees the financial flexibility they desire. Providing them early access to a portion of their earned wages during the active pay cycle can reduce financial stress and improve employee satisfaction. And they’ll get peace of mind by ensuring their bill payments are always on time. Garnishment Managed Services With our expert guidance, you can take the stress out of complying with complex legal requirements and put the focus back where it belongs — on your business. “It used to take multiple staff members close to three full days to process and reconcile payroll every period. With Paylocity, it takes one team member no more than 90 minutes to complete it from start to end.” – Peter Chen, Vice President, Finance payrollSave Time, Gain Peace of Mind workforce managementMaximize Workforce Productivity Employees have different schedules, shifts, and exemptions. Tracking attendance and planning for your labor needs is critical to your day-to-day success. Use our Workforce Management tools to get data insights on time and attendance to run your business more efficiently. And empower employees to handle daily needs, like clocking in and out. Take the manual work out of time tracking, while reducing compliance risk and increasing productivity across the board. Time & Labor • Track attendance data and assign/track points for occurrences such as tardiness, absenteeism, or misuse of breaks • Set parameters for where punch-ins and outs can occur using geo-fencing technology • Receive push notifications to approve or deny schedule changes • Run reports, view live schedules, and fix employee exceptions from the Supervisor Dashboard benefitsPerk Up Your Benefits The world of benefits can seem overwhelming with all the options available and pieces to manage. Let us simplify it for you. Plan and administer competitive benefit packages in one place with our Benefits tool. The experience is better for employees too, with mobile access to view benefits info on the go. Easily connect benefits with HR & Payroll, to reduce costs, minimize risk, and keep employees happy. Benefits Administration Ensure employees complete enrollment on time through custom announcements, enrollment rules, and eligibility groups. Eliminate manual, repetitive steps in the process by automatically updating deductions in your payroll system. Flexible Benefit Programs Built right into your payroll and HCM system, managing third-party benefit plans such as FSAs, HSAs, HRAs, TMAs, COBRA, and POPs has never been easier. With this enhanced user experience, employees can manage programs, check balances, submit claims, and more. 8 “We did open enrollment through Paylocity Benefits, and that streamlined the process a lot for us. Benefits enrollment used to be paper-based. Now employees just go in and elect whatever coverage they want.” – Laurie Fadden, Manager of Employee Development Your employees see their time at work as more than just a job — they see it as an opportunity to make true connections. They want to feel seen and heard and be recognized for a job well done. Our Engagement tools can help you create these opportunities and open the door for two-way communication and connection. Self-Service Keep employees connected and provide easy access to essential personal and company information. Requesting time off, updating personal data, accessing company news and policies, and more is at your employees’ fingertips. Community Streamline communications and foster a culture of engagement with Community. This social communication and collaboration platform, built within the self-service portal and mobile app, provides a central hub for employees to stay up-to-date and connect and collaborate across the organization, regardless of role or location. Surveys Gather valuable feedback from employees in real-time to increase employee engagement, drive authentic change, and reinforce expectations. Peer Recognition In today's workplace, employees of every generation want more than traditional recognition. They’re looking for acknowledgment from the peers they work with every day. Give employees the power to celebrate each other anytime from anywhere with Impressions, Paylocity’s peer recognition tool. Increase overall engagement by sharing these virtual pats-on-the-back across the organization directly from Community and give employees the positive feedback they seek. engagementCreate a More Connected Culture data insightsMetrics Made Easy Your workforce is evolving quickly, and it's important to understand their changing needs. Use our dashboard analytics and reporting tools to dig into employee trends and make more informed decisions. View real-time, visualized data to monitor key metrics and take strategic action. Take a data-driven approach to HR and get to know your people better. Demographics Analyze ethnicity, gender, and generations data and filter by a variety of categories to identify patterns or trends over time. Headcount Access year-over-year trend data to see how headcount and term count change over time; view active employees by department or generation. Turnover Identify turnover trends by manager, location, department, and more to improve retention and reduce costs. Labor Cost View insights that help diagnose discrepancies, uncover hidden costs, and identify ways to take action on specific issues raising your labor costs. Retention Leverage data on compensation, tenure, drive time, and more to create retention strategies based on when employees typically leave. Utilization View login data to understand product usage, driving engagement and collaboration. Reports Build reports with our intuitive, powerful ad-hoc report writer or choose from more than 100 standard reports. With point-in-time reporting, run queries to view data that existed at any point in record history. 10 mobilePaylocity On-the-Go When you’re on the move, your phone is your main source of information and connection. With the Paylocity Mobile App, we bring our solutions directly to you, wherever you are. From viewing paychecks to requesting time off to staying in touch with coworkers, our app gives you the freedom to stay connected anywhere, anytime. With software built to work where and when you need it, Paylocity solutions are mobile- responsive and available as a mobile app. With the Paylocity mobile app, employees can: • Log in using Touch ID for faster, easier access to payroll, HR, and personal data • View paycheck information, check history, schedules, time sheets, benefit information, and time-off requests • Stay current on company news, announcements, and employee achievements • Plus, managers can view schedule changes, approve time-off requests, receive push notifications, and more. integrationsBring Integrations with You You should have the freedom to choose the software and systems that are best for your business — and your people. Our 180° and 360° integrations give vendors the ability to automate data flow to and from the platform or in either (single) direction. Leverage the systems you need without the hassle of disparate data, time-consuming management, or poor user experience. Webhooks Automate common employee event occurrences with instant notification mechanisms. API Library Simplify, standardize, and streamline integrations with Paylocity using our API documentation. Marketplace Connect Paylocity with other important business systems you use by exploring our 300+ vendor marketplace. About Paylocity Paylocity (NASDAQ: PCTY) is a leading provider of cloud-based HR and payroll software solutions headquartered in Schaumburg, IL. Founded in 1997 and publicly traded since 2014, Paylocity offers an intuitive, easy-to-use product suite that helps businesses tackle today’s challenges while moving them toward the promise of tomorrow. Known for its unique culture and consistently recognized as one of the best places to work, Paylocity accompanies its clients on the journey to create great workplaces and help people achieve their best through automation, data-driven insights, and engagement. For more information, visit paylocity.com. Copyright © 2020 Paylocity. All Rights Reserved. 0402A Company Name:Sales Rep: Address:Address: City, State + Zip:City, State + Zip: Phone:Phone: Email:Email: Contact Name: Active Employees:26 Pay Frequency:Biweekly First Check Date:6/1/2021 Effortless Payroll Package Included: Product Monthly Base Per Employee Per Month # of Employees Employee Monthly Cost Monthly Cost Set Up Cost Effortless Payroll $125.00 $4.00 26 $104.00 $229.00 $200.00 Product Cost per W-2 # of W-2s Annual Cost Set Up Cost W-2s $7.00 26 $232.00 N/A Total Annual Cost of W-2s Total Monthly Cost Total Annual Cost Total Set Up Cost Package Price Summary $232.00 $229.00 $2,748.00 $200.00 Signature: [authorized_signer_signature] Date:5/18/2021 Emerging Markets Price Proposal Anthony Bartolotte 1400 American Ln Schaumburg, IL 60173 224-857-5263 Yorkville, IL 60560 630-240-3240 Yorkville Public Library 902 Gamefarm Rd russ.walter@yorkville.lib.il.us Russell Walter tbartolotte@paylocity.com Annual Base $50.00 Payroll Processing, Tax Service, Direct Deposit, Employee Self Service with Mobile App, Garnishments, New Hire Reporting, Poster E Update, Remote Print Backs, HR Support Center, QuickBooks Online and Bank Checks or Check Signing with Sealing emerging markets Bundle Comparison Effortless Efficient Modern Modern Payroll Technology Workplace Workplace Plus Base/Month $125 $150 $200 $250 Per Employee/Month (PEPM) $4 $6 $9 $12 Features Payroll Processing Direct Deposit Bank Checks, Signing, and Sealing Remote Print Back Tax Service Employee Self-Service (ESS) HR Support Center (Library) Garnishments QuickBooks Online Integration New Hire Reporting Reporting and Analytics Dashboards E-Poster Update Impressions Community Unemployment Service Time-Off Accruals Time and Labor Expense Management Tool Benefit Essentials Enhanced HR GL Desktop Integration Recruiting (ATS) Onboarding Learning Management System (LMS) Performance Management Employee Navigator Premium Video Compliance Dashboard Surveys E-Verify ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ Employee Count: W2 Base (Year-End) $50 Setup Fee: W2 Per Employee (Year-End) $7.00 Initial Fee: $0.00 Monthly Fee: $0.00 paylocity.com | 1.800.520.2687 | 1400 American Lane | Schaumburg, IL 60173 020304C A La Carte Setup Fee Base Fee Unit Fee Officer Only $200 $50 - Quarterly or Annual $200 $50 - Delivery - $15 - Vendor Integrations: - - - Workers Comp $100 $37.50 - Retirement $525 $37.50 - Benefits $1,875 $50 - HR Edge - - $5 Employee Count: Setup Fee: Initial Fee: $0.00 Monthly Fee: $0.00 paylocity.com | 1.800.520.2687 | 1400 American Lane | Schaumburg, IL 60173 020304C This page intentionally left blank. Accounting Services & Applications Governmental Accounting, Inc. Governmental Accounting, Inc. Accounting Services & Applications 2004 Camphill Circle Inverness, IL 60067 847-991-3909 Fax 847-991-3138 Commitment to Accounting Excellence We strive to provide the best possible accounting systems, services and reporting to your local government. With changing government regulations and technology it is our job to stay atop both the regulatory and technological worlds while providing a quality service that meets your local government’s needs. Enhanced Understanding & Transparency We recognize that local governments are looking for financial information they can use and understand. In an effort to achieve this, we work directly with management to produce a portfolio of deliverables that accurately reflect your current and future financial goals. 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It’s up to you. As many local government administrators have found, owning obsolete computers and software and retraining staff can be daunting and expensive. We can offer a turnkey alternative either way. Our firm has qualified CPAs with over 25 years’ experience, serving a substantial number of fire Districts, park Districts, townships, and various other governmental and non-profit organizations. Our team is committed to providing the best accounting and consulting services to help local governments achieve all their financial goals. We work closely with our clients to provide them the resources and understanding necessary to make sound financial decisions for their constituents. With the complexity of today’s economic conditions, government regulations and computerized systems, as well as growing salary and benefit costs, demands on accounting departments of local governments are greater than ever. Governmental Accounting, Inc. is specialized in the governmental sector and has cultivated an experienced and dedicated staff with a variety of skill sets to offer accounting solutions at a monthly price you can afford. We pride ourselves on our client relationships and promise to give you the attention you need without the administrative headaches. OOOuuurrr FFFiiirrrmmm Governmental Accounting, Inc. Accounting Services & Applications 2004 Camphill Circle Inverness, IL 60067 847-991-3909 Fax 847-991-3138 Schedule A Scope of Services: Responsibilities: Cash Management a) Monitor all Account Balances (Weekly) b) Process, Record and Review All Daily Deposits (Weekly) c) Provide and Record Cash Transfers from Bank Accounts (Weekly) d) Reconcile Bank Accounts (Monthly) e) Facilitate and Research Investments (As Needed) f) Grant Request for Funds (Quarterly) g) Collection of Ambulance Fees Monitoring (Monthly) Accounts Payable a) Process, Record and Review Approved Invoices in QuickBooks (Weekly) b) Process Board Audit Report (Monthly) c) Provide Account Allocation Oversight and Budget Review (Weekly) d) Insurance Reporting (Semiannual) e) Year-end 1099 & 1096 Processing (Yearly) Payroll (*Services Provided by Payroll Service) a) Integrate with QuickBooks b) Review of New Hire Set-Up (As Needed) c) Review of Step and Pct. Increases (As Needed) d) Review Retroactive Increases for New Union Contracts (As Needed) e) Review of Insurance Withholding Changes (As Needed) General Ledger a) Record and Allocate Property Tax Receipts, Personal Property Replacement Taxes (Monthly) b) Record and Allocate Interest from Investments (Monthly) c) Compile Monthly Financial Statements (Treasurer’s Report including Monthly Revenue and Expenditure Review, Detailed Revenue Report, Dept. Summary Expense & Wage Reports, etc. ) (Monthly) d) Review of Historical Trend Analysis and Prior Year with Chief (Monthly) e) Review of Budget v. Actual and Fund Balance with Chief (Monthly) f) Account Analysis with Chief (As Needed) g) Prepare Monthly Board Financial Presentation (Monthly) h) Preparation of Accrual Accounting for Audit including Deferred Program Revenue, Payroll Accruals, Account Payable, Prepaid Expenses, etc. (Yearly) i) Unique Report Creation (As Needed) Capital Projects & Debt Service a) Work with Counsel to Co-ordinate Debt Options (As Needed) b) Compute Debt Service Schedules and Capital Projects Assessment (As Needed) Governmental Accounting, Inc. Accounting Services & Applications 2004 Camphill Circle Inverness, IL 60067 847-991-3909 Fax 847-991-3138 c) Review Debt and Capital Project/Vehicle Replacement Analysis with Chief (Monthly) d) Present Proposed Debt Service and Capital Projects to the Board (Yearly) Budgets a) Work to Create Budget Timeline (1 Week) b) Create and Review Individual Budget Submissions (6-8 Weeks) c) Compile Budget Worksheets and Review with Budget Team (4 Weeks) d) Compile Detailed Budget (3 Weeks) e) Compile Summary, Payroll and Property Tax Budgets (3 Weeks) f) Compile Trustee Budget Documents (1 Week) g) Present Proposed Budget to the Board (Yearly) h) Work with Counsel to Prepare Budget Ordinance (Yearly) i) Chart of Account Maintenance for Account Changes (Yearly) Levy a) Compute Tax Levy Figures (Yearly) b) Present Proposed Tax Levy to the Board (Yearly) c) Work with Counsel to Prepare Tax Levy Determination Resolution (Yearly) d) Work with Counsel to Prepare Tax Levy Ordinance (Yearly) Audit a) Work with Auditors (Yearly) b) Review and Enter All Audit Adjustments (Yearly) c) Reconcile Audit with Books (Yearly) d) Preparation of Treasurer’s Report (Yearly) Future Projects a) Website Update for Financial Information b) GFOA Financial Reporting Award (Additional Fee) Additional Responsibilities a) Attend Monthly Board Meetings b) Trustee Requests c) Referendum d) Overall E-commerce Upgrades e) Disconnection / Annexation Review f) Tax Rate Comparison g) Compliance Reviews for Insurance, Pension, etc. h) CPI Review Governmental Accounting, Inc. Accounting Services & Applications 2004 Camphill Circle Inverness, IL 60067 847-991-3909 Fax 847-991-3138 Schedule B FIRE DISTRICT REFERNECES: Addison Fire Protection District (630-628-3100) *GFOA AWARD Addison, IL Board President: Michael Super Fire Chief: Joseph Leone Algonquin Lake in the Hills Fire Protection District (847-658-8233) *GFOA AWARD Lake in the Hills, IL Board President: Rick Naatz Fire Chief: Mike Kern Bartlett Fire Protection District (630-837-3701) *GFOA AWARD Bartlett, IL Board President: Jim McCarthy Fire Chief: Bill Gabrenya Bloomingdale Fire Protection District (630-924-5859) *GFOA AWARD Bloomingdale, IL Board President: Lydia DiBuono Fire Chief: Jeffrey Janus Carol Stream Fire Protection District (630-668-4836) *GFOA AWARD Carol Stream, IL Board President: William Natick Fire Chief: Robert Hoff Fox River and Countryside Fire Protection District (630-584-3473) *GFOA AWARD St. Charles, IL Board President: Bob Handley Fire Chief: John Nixon Frankfort Fire Protection District (815-469-1700) *GFOA AWARD Frankfort, IL Board President: Robert Jacobs Fire Chief: Robert Wilson Lisle Woodridge Fire Protection District (630-353-3000) *GFOA AWARD Lisle, IL Board President: Brent Frank Fire Chief: Keith Krestan Plainfield Fire Protection District (815-436-5335) *GFOA AWARD Plainfield, IL Board President: William Barnes Fire Chief: Jon Stratton West Chicago Fire Protection District (630-231-2123) *GFOA AWARD West Chicago, IL Board President: Charles Bratcher Fire Chief: Pat Tanner Governmental Accounting, Inc. Accounting Services & Applications 2004 Camphill Circle Inverness, IL 60067 847-991-3909 Fax 847-991-3138 Palos Fire Protection District Palos Hills, IL Board President: Kevin McCurrie Fire Chief: Mike McDonald Pingree Grove Fire Protection District Pingree Grove, IL Board President: Ron Hartman Fire Chief: Mitch Crocetti Homer Township Fire Protection District Lockport, IL Board President: Paul Anderson Fire Chief: Chris Locacius Glenside Fire Protection District Glen Ellyn, IL Board President: Nicholas Kosiara Fire Chief: Russell Wood Lincolnshire-Riverwoods Fire Protection District Lincolnshire, IL Board President: Barbara LaPiana Fire Chief: Tom Krueger Woodstock Fire Protection District Woodstock, IL Board President: Robert A. Kristensen Fire Chief: Michael Hill New Lenox Fire Protection District New Lenox, IL Board President: Skip Minger Fire Chief: Adam Riegel North Palos Fire Protection District North Palos, IL Board President: Marguerite Hodek Fire Chief: Paul Mackin Bristol Kendall Fire Protection District Yorkville, IL Board President: David Stewart Fire Chief: James Bateman Mokena Fire Protection District Mokena, IL Board President: William Haas Fire Chief: Howard Stephens Manhattan Fire Protection District Manhattan, IL Board President: William Moncrief Fire Chief: Steve Malone