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City Council Minutes 2021 05-11-21 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,MAY 11,2021 Mayor Purcell called the meeting to order at 7:00 p.m.and led the Council in the Pledge of Allegiance. Mayor Purcell stated that he has determined that under the Governor's orders the meeting can be held ^ with electronic attendance for the safety of the council members and the public and to help prevent the spread of the coronavirus. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Present Transier Present Ward II Milschewski Present Plocher Present Ward III Funkhouser Present Frieders Present Ward IV Tarulis Present Peterson Present (electronic attendance) Staff in attendance at city hall: City Clerk Pickering,City Administrator Olson,Chief of Police Jensen, Public Works Director Dhuse,Building Code Official Ratos,Facilities Manager Raasch, and Attorney Orr. Staff in attendance electronically: Community Development Director Barksdale-Noble,Finance Director Fredrickson,Parks and Recreation Director Evans,Assistant City Administrator Willrett, and EEI Engineer Sanderson. Clerk's Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster ^ Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act,the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video, audio and telephonic participation. A meeting notice was posted on the city's website on the agenda,minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely:https://us02web.zoom.us/j/81279800318?pwd=N3BLUHNCaOhIVUcxdiOrTTh5WG9wZzO9. The Zoom meeting ID was 812 7980 0318. QUORUM A quorum was established. MAYOR'S REPORT National Suicide Prevention+Action Month Proclamation (CC 2021-22) Mayor Purcell proclaimed the month of September as National Suicide Prevention+Action Month in the United City of Yorkville(see attached. Proclamation for Ward IH Alderman Joel Frieders (CC 2021-22) Mayor Purcell read a proclamation recognizing Joel Frieders for his public service over the past eight years as Ward III Alderman and also for all of his work in starting the National Suicide Prevention Awareness Month Proclamation Project(see attached. COMMENTS BY MAYOR OR ALDERMEN Alderman Joel Frieders commented on his time on City Council. He said that he ran for office because he wanted the roads completed in his subdivision. It took six out of his eight years on council; however,the roads were completed. Mayor Purcell said that he appreciates the work Alderman Frieders has done during his time on council. The Minutes of the Regular Meeting of the City Council—May 11,2021—Page 2 of 6 ADJORNMENT OF SINE DIE (SESSION) Mayor Purcell entertained a motion to adjourn this session of the City Council. So moved by Alderman Frieders; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-7 Nays-1 Koch-aye, Transier-aye, Milschewski-aye, Plocher-nay, Funkhouser-aye,Frieders-aye, Tarulis-aye,Peterson-aye Session adjourned at 7:16 p.m. SWEARING-IN Ken Koch was sworn in as Ward I Alderman,Arden Joe Plocher was sworn in as Ward II Alderman,Matt Marek was sworn in as Ward III Alderman,and Seaver Tarulis was sworn in as Ward IV Alderman. CALL TO ORDER Mayor Purcell called the meeting to order at 7:23 p.m. ROLL CALL City Clerk Pickering called the roll. Ward I Koch Present Transier Present Ward II Milschewski Present Plocher Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Present Peterson Present (electronic attendance) QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Police Department—College Intern Introduction Chief Jensen introduced Kendall Watkins as the Police Department's new college intern. Mr. Watkins is a Yorkville High School graduate and is currently attending Illinois State University. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA I. Minutes of the Regular City Council—April 27,2021 2. Bill Payments for Approval $ 535,837.30 (vendors—FY 21) $ 69,324.32 (vendors—FY 22) $ 117,568.55 (ACH payments) ^ $ 316,247.29 (payroll period ending 4/30/21) $ 1,038,977.46 (total) Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Milschewski; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye,Milschewski-aye, Funkhouser-aye,Tarulis-aye, Transier-aye,Plocher-aye,Marek-aye,Peterson-aye The Minutes of the Reaular Meetine of the City Council—May 11,2021—PaEe 3 of 6 REPORTS MAYOR'S REPORT Margaritas en Mayo Event Mayor Purcell announced that the inaugural Margaritas en Mayo event will take place on May 271 in downtown Yorkville from 5:00 p.m.to 9:00 p.m. Selection of Mayor Pro Tem for Fiscal Year 2022 (CC 2021-23) Mayor Purcell requested nominations for Mayor Pro Tern for Fiscal Year 2022. Alderman Plocher nominated Alderman Milschewski. Mayor Purcell entertained a motion to appoint Alderman Milschewski as Mayor Pro Tern for Fiscal Year 2022. So moved by Alderman Plocher; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Present-1 Funkhouser-aye,Tarulis-aye,Transier-aye,Plocher-aye, Marek-aye,Peterson-aye,Koch-aye,Milschewski-present Appointments to City Council Committees—Administration,Economic Development, Public Safety and Public Works (CC 2021-24) Mayor Purcell announced that the list of appointments to City Council committees was at each of the alderman's desks. Mayor Purcell entertained a motion to approve the appointments to the committees. So moved by Alderman Tarulis; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye,Transier-aye,Plocher-aye,Marek-aye, Peterson-aye,Koch-aye,Milschewski-aye,Funkhouser-aye Appointment of Department Heads (CC 2021-25) Mayor Purcell entertained a motion to approve the Mayor's appointments of department heads as follows: City Administrator and Budget Officer—Bart Olson,two-year appointment; Chief of Police—James Jensen,two-year appointment; City Clerk—Lisa Pickering,one-year appointment; City Treasurer and Director of Finance—Rob Fredrickson,one-year appointment;Director of Public Works—Eric Dhuse, one-year appointment;Director of Parks and Recreation—Tim Evans,one-year appointment; Building Inspector/Zoning Officer—Pete Ratos, one-year appointment; City Attorney—Kathleen Field Orr,one- year appointment; City Engineer—Engineering Enterprises,Inc.,one-year appointment. So moved by Alderman Milschewski; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye,Tarulis-aye,Transier-aye,Plocher-aye, Marek-aye,Peterson-aye,Koch-aye,Milschewski-aye Appointment of Deputy Clerk (CC 2021-26) Mayor Purcell entertained a motion to appoint Jori Behland as Deputy Clerk for a one-year appointment. So moved by Alderman Milschewski; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye,Transier-aye,Plocher-aye,Marek-aye, Peterson-aye, Koch-aye,Milschewski-aye,Funkhouser-aye Ordinance 2021-12 Authorizing and providing for the issuance of General Obligation Bonds (Alternate Revenue Source),Series 2021,of the United City of Yorkville, �-. Kendall County,Illinois,in the aggregate principal amount of$8,250,000 for the purposes of acquiring the real property located within the City at 651 Prairie Pointe Drive and the vacant Lot 2 adjacent thereto, converting the existing building at 651 Prairie Pointe Drive into a new Yorkville City Hall and acquiring fixtures,furnishings,and equipment for use therein,constructing and repairing roads,and renovating and repurposing the existing Yorkville City Hall, prescribing all the details of said bonds and providing for the imposition of taxes to pay the principal of and interest on such bonds (CC 2021-27) The Minutes of the Rey-ular Meeting of the City Council—May 11,2021—Paee 4 of 6 Mayor Purcell entertained a motion to approve an Ordinance authorizing and providing for the issuance of General Obligation Bonds(Alternate Revenue Source), Series 2021, of the United City of Yorkville, Kendall County,Illinois, in the aggregate principal amount of$8,250,000, for the purposes of acquiring the real property located within the City at 651 Prairie Pointe Drive and the vacant Lot 2 adjacent thereto, converting the existing building at 651 Prairie Pointe Drive into a new Yorkville City Hall and acquiring fixtures,furnishings and equipment for use therein,constructing and repairing roads,and renovating and repurposing the existing Yorkville City Hall,prescribing all the details of said bonds and providing for the imposition of taxes to pay principal of and interest on such bonds. So moved by Alderman Plocher; seconded by Alderman Marek. Motion approved by a roll call vote. Ayes-7 Nays-1 Transier-aye,Plocher-aye,Marek-aye,Peterson-aye, Koch-aye,Milschewski-aye, Funkhouser-nay,Tarulis-aye Ordinance Approving an Economic Incentive Agreement between the United City of Yorkville and Grande Reserve(Chicago)ASLI VI,L.L.L.P. (CC 2021-28) Mayor Purcell stated that the city did not have a draft agreement yet, so this item will be placed on the May 251 agenda for a vote. He asked Administrator Olson to update the council on the proposed incentives. Administrator Olson said the major components of the proposed agreement will involve funding for Mill Road, a clarification of parks land cash fees, and a density swap within the subdivision. Administrator Olson explained that the developer has an obligation to contribute funding for all of the perimeter roads within the subdivision. Within 30 days of approval of the incentive agreement,the developer will send the city the remaining$2.8 million dollars that it is obligated to contribute so the city can proceed with the roadwork project. On the parks land cash side,there is approximately$1 million dollars left in developer obligations to the city for various parks in the subdivision. Generally,the agreement reaffirms the developer's obligation for the parks land cash and the city has changed the timing of those payments to make them clearer. When it comes to the density swap within the subdivision,there are three units in the far south end of the subdivision that are being used as farm fields now and there are currently no plans to start development in those units. The original entitlement shows single family and duplexes in those units. The developer is asking for a land use swap, in Unit 9,Neighborhood 8 located in the far east side of the subdivision. That unit was planned to hold 220 duplex units. The developer no longer wishes to build duplexes in this area and instead prefers to build single family homes in Unit 9 instead. This would result in a reduced density in Unit 9 as they are proposing to build 110 single family units instead of the 220 duplex units. The counter unit that would be increasing in density is Unit 16,Neighborhood 17 which is currently an unplatted farm field. This switch in density will allow the developer to proceed with the single family homes in Unit 9;however,when the developer finally comes to the city for approval of Unit 16,they will be required to submit a plan and the city will be able to conduct review of the proposed plan as part of the final plat process at that time. The city will have the discretion and authority at the time of the final plat process to make a final determination on the density of the currently unplatted Unit 16. Mayor Purcell said this item will be on the May 25 h agenda for a vote. PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLANNING AND ZONING COMMISSION No report. The Minutes of the Regular MeetinE of the City Council—May 11,2021—Pate 5 of 6 CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY& LIAISON REPORT Golf Outing ^ Alderman Marek reported that the Yorkville Educational Foundation and the Parks and Recreation Department would be holding a golf outing on June 10,2021. They are still looking for sponsors if anyone would like to participate. National Police Week Alderman Funkhouser reported that May 9"—May 151 is National Police Week. He said that in 1962, President Kennedy proclaimed May 15"as National Peace Officers Memorial Day and the calendar week in which May 15'falls,as National Police Week. Established by a joint resolution of Congress in 1962, National Police Week pays special recognition to those law enforcement officers who have lost their lives in the line of duty for the safety and protection of others. He said that he has great respect for those who have chosen to put safety and the welfare of others first. STAFF REPORT No report. MAYOR'S REPORT(cont'd) Prairie Pointe Building Update (CC 2021-04) Administrator Olson reported that he expects the design contract with Cordogan Clark to be brought to the next City Council meeting for the design drawings for the renovation of the Prairie Pointe building. He said that staff is in the process of finalizing some changes to the contract. The design contract will go through the construction process utilizing Cordogan Clark as the city's design engineer. A decision will also need to be made as to how the city is going to bid out the work and manage the construction of it. Staff is currently discussing the merits of hiring a general contractor versus a construction manager. If the general contractor option is chosen,the city will select a general contractor and the general contractor will then choose their subcontractors. This option will include one overall contract which includes everything the city wants done and this contract will be bid out and awarded. This option offers less flexibility as the city does not have a choice in the subcontractors that are chosen;however,there is more certainty over the cost as there is only one contract and within certain guidelines,the general contractor is responsible for any additional costs if the project goes over budget. If the construction manager option is chosen,different parts of the project will be bid out separately. While this option may offer more flexibility in the contractors chosen for various parts of the project, there is less certainty over the cost and the construction manager is not at risk for any overages in the expected project cost. Discussion took place on the general contractor option versus the construction manager option as well as the idea of using a hybrid model of a general contractor for the city hall renovations and a construction manager for the police department renovations. A staff recommendation will be brought back to City Council. Vaccination Clinic Mayor Purcell reported the COVID vaccination clinic being held at the Prairie Pointe building is winding down and he expects that the health department will be done using the building at the end of the month. ^ ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. EXECUTIVE SESSION None. The Minutes of the Reaular Meetina of the City Council—May 11,2021—Pate 6 of 6 ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Marek; seconded by Alderman Plocher. Motion unanimously approved by a viva voce vote. Meeting adjourned at 8:23 p.m. Minutes submitted by: dl'�L Lisa Pickering, City Clerk,City of Yorkville, Illinois "i�///%i•:;'.'At��i�,iiiiirj��iiiii��,iiiiir��,iiiiir�� uiir��l�niii��jiiiirj��,i N'i �\`�1� vi 111.h ri `1'dll) (� s UNITED CITY OF YORKVILLE Illrlll/,%• � °�~•/1111111 HOPE FOR THE DAY's 2021 National Suicide Prevention+Action Month ProclamationOtt'A��1 II►,lll//i WHEREAS; September is known globally as "Suicide Prevention Month", the National y�/j11r111� Suicide Prevention + Action Month Proclamation was created to raise the visibility of i xi 0.to.4, the mental health resources and suicide prevention services available in our community. ;.;•i/111 � 11111-'• - �►'-�11(1► 111►/•�;�; = The goal is to start the conversation about mental health and the impact of suicide to ;��,-►..Lill ,;�-;:•, help destigmatize the conversation and help connect people with the appropriate -•;,/ support services; and 1'M x 11 �•�4Ill lit 1►•,� � ►„�-•:, z WHEREAS; According to the American Foundation for Suicide Prevention AFSP , Suicide ��•-�;P' � .r�•�. � g ( ) 3.y•eo � � ll'6MR-S"? is the 10th leading cause of death among adults, and the 2nd leading cause of death �%i•1'1�11 (IN/,r~—..; a ;.—'♦��/1111 111►/•.y. among individuals between the ages of 10 and 34 in the US; and I11P� WHEREAS; more than 48,000 people died by suicide across the United States in 2018, 16 ;=:'i•1111 111►La. with an average of 132 suicides completed daily; and �.•LII► ►•�..i. ► . ► .�• d1 u ,. ul ol lll1�; i WHEREAS; each and every suicide directly impacts a minimum of 100 additional people, r :'illll I fi 11►1;�a, i including family,friends, co-workers, neighbors, and community members; and ;�•;;I/ll llll'� ; t WHEREAS; Yorkville, Illinois publicly places its full support behind those who work in ;.:�•1N1 the fields of mental health, education, and law enforcement; and ��•;�I�lll $ 11►1'/•ice: g p Y ( ) �%•1'1O1 WHEREAS; global organizations like Hope For The Da HFTD and our local mental 11►►.�. F health partner, NAMI-KDK (Kane-South, DeKalb & Kendall Counties), serve on the front 11��;•i, a � �•_�iill lines of a war that many still refuse to discuss, as stigma regarding suicide and mental �;,. ,,►1 health issues is far too prevalent; and WHEREAS, I encourage all residents to take the time to understand the importance of � ll'1'1'i• mental health education and recognize that taking care of ourselves and others includes ) +�•1'1�11 11111.-. ri a,�11111 111►h��; i taking care of mental health. ►��1. Il NOW, THEREFORE, be it resolved that I, John Purcell, do hereby proclaim the month of ,;.�•i111 g 11►11111/� g City September 2021, as National Suicide Prevention + Action Month in the United s ►►ej p Y of 411 Yorkville. (lllllll/'%� i � ~�/1111111� 111►h� ; = Dated this 11th day of May, 2021 A.D. ��'•LI/ll ► ,;�.Lill John Purcell, Mayor ;.:;,►/� �.�olllrllll �L.. ./j��. . ./ji�L�.: ijC: ./j�iL�.0.0 �L�. 1.�i��/�niiiir��l�iiiiir�l�/�riiiiir��/�uiiiir��iiiiir�� niij��l�iiiiir��/jinii��rniiir��l��niiirj��ju iir�� d•�� I•.. . •u ••• •.• • • ••• ••• •.• •.. •.• •.• ••• •�..►� 1��i-3 QZ, �1��!l�/ .1�2110.:--------- 2!1�:: :.�1�2!1�....,,..�.. . UNITED CITY OF YORKVILLE ll'I P. :/O,11111� WHEREAS, Joel Frieders has served the United City of Yorkville with his 1111�:•;a time, energy, talents and outstanding service from 2013 - 2021; and :i1111 �11111�/i� :6�;11j1111� � '�►�;�;�� `: is j�' .,. : . .► ►,.►-•..� WHEREAS, he was a dedicated member of .the community and has . ,•.�0 11111�•.-. provided sound experience and colorful commentary while serving as ,-•/1►11 7 ►�►► various Committee Chairs; and i 1111/� ;► WHEREAS Joel Frieders is known as the "Whisperer" of Whispering ,/11►1� ��►,,►_;:., Meadows, for his dedication to the completion of road projects in his Ward; l� '''•�� and �. �i:► :;.;r '�'•-fir''') �►,;► WHEREAS, Joel Frieders will be remembered by his selfless acts to help ;��;,� i �1111 �1111�� others in starting the National Suicide Prevention Awareness Month 0:;M11� Proclamation (NSPAMP) Project in 2017• and 11►1,1�•ylli ,= WHEREAS, Joel Frieders with the start of his NSPAMP Project has `��11j1111 W;�i.; reminded tens of millions of people nationwide to "keep talking" and that it .;�;�� ..�.,� lll'1•i is "ok not to be ok"; and ��11111 ►,.. WHEREAS, the Yorkville City Council, and residents are most grateful for .�.�;,� :►i/lll III►Il��r; the contributions he has made throughout his years in public service. 11►11/) lll'Pi�;w. NOW, THEREFORE, I, John Purcell, Mayor of the United City of ;�;�•1<111 111111/� Yorkville, do hereby honor Alderman Joel Frieders, for his many years of 1 0 ►��-• •: loyal and dedicated service by bestowing the title of Grand Marshal for the c� •-��'�� 1111'�ti; 2021 City of Yorkville 4'h of July Parade, and I would like to extend my �.�'-.'i111illll It personal best wishes for continued success in life's pursuits. �;I;lill 11►1'/'ice'r cn 1111/ Dated this 11 day of May, 2021 A.D. I►I'1►/►i� �� !J��1�1�11 �111 � -�,11111 John Purcell, Mayo S�'�1�11111 a , w�