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COW Minutes 2000 05-18-00 UNITED CITY OF YORKVILLE COMMITTEE OF THE WHOLE MINUTES THURSDAY, MAY 18, 2000 Members present: Art Prochaska, Richard Sticka, Mike Anderson, Larry Kot, Tom Sowinski, Dave Dockstader, Rose Spears, Valerie Burd, Burt Callmer, Joe Wywrot, Jim Nanninga PC 99 -09 FOXFIELD II - FINAL PLAT & PLAN This development consists of seven lots at the end of Teri Lane. Attorney Kramer stated the annexation agreement is approved and signed and ready to be recorded. Wywrot stated this has been annexed to YBSD and all agreements are signed. It is ready for City Council and a vote. PC 2000 -01 PRAIRIE GARDEN - PRELIMINARY AND FINAL PLAT & PLAN Attorney Kramer stated the ordinance and agreements are in order, with only a couple of small items remaining. One is the rebate issue. The sump pump variance mention should come out. Mr. Niles will comply with the ordinance which now provides for testing. Also an issue is the request for reimbursement for the roadway based on economic development, and how to proceed with commercial. This is based on the use of Dan Drive and the rebate of the cost, subtracting the residential use and allow a rebate of 50% of sales tax on business until paid up to a maximum of 88% of cost of that street for up to 10 years. Mayor Prochaska stated that we need to go with what has been the standard in the past. We have never discussed an incentive for having a business locate in Yorkville. This generally would be a consideration for large businesses who would employ large numbers. Mayor Prochaska stated further that no one has approached him on this, and it has not been discussed. This is a separate issue from the annexation, so the question is should this vote be delayed while the City develops a plan since a decision cannot be made when no one has had time to consider this issue and there is no policy in place. No one knows the number of jobs or other benefits and Nanninga is absent. Alderman Sticka stated that this makes sense only when used in connection to infrastructure. Mayor Prochaska stated this would go to policy so would go to EDC. Mr. Niles stated that in regard to another issue on the setback, Schoppe had recommended 37 ft., and Wywrot and Nanninga had recommended 10 ft. Wywrot stated this should be 10 ft. plus an additional 7 ft. to compensate for the narrower right -of -way which would make the requirement 17 ft. 1 I COMMITTEE OF THE WHOLE MINUTES - 5/18/00 Mr. Niles stated that would affect the size of the parking lot and building sizes. Mayor Prochaska stated that since Niles was asking for a narrower street, he would have to keep the 17 ft. setback. Niles agreed. Attorney Kramer stated that in the agreement it states reserved regarding sanitary sewer capacity. Mayor Prochaska stated that the developer had taken this from a sample development agreement, and that development had a specific issue on this. That does not exist in this case. The trails can be 8 ft, but if given to the City width must be increased to 10 ft. Mr. Niles will meet with the Park Board regarding open space and land cash, otherwise it will be all cash. Mr. Niles stated he didn't think IDOT would require a turn lane, but if they do, he would like the cost to be rebated. Mayor Prochaska stated that a traffic study is needed to determine the use of the road. The City does not rebate for residential. Wywrot will get percentages to Kramer before the City Council meeting. Mayor Prochaska stated that Mr. Niles would have to pay whatever the figure comes out as, since this is an industry standard. Dan Drive is the one the City can work with. This property needs a second access. Sowinski stated he thought the Council had agreed on Dan Drive only. Mayor Prochaska stated that would be his recommendation. Alderwoman Spears concurred. Alderman Sticka stated that the Plan Commission would have objected to this. Mayor Prochaska stated there needs to be a second access, and Dan Drive will carry the business access and that is where any rebate should be figured. If a turn lane comes that would be eligible. Wywrot stated that the traffic study stated that 88% of traffic now on Dan Drive would be generated by commercial. Niles stated in regard to landscaping he proposes 61 trees be planted along the streets. Schoppe had asked for 90, which is a contradiction between the subdivision ordinance and the landscape ordinance. Mayor Prochaska stared the City is reviewing this, and will resolve your issue before City Council. 2 i COMMITTEE OF THE WHOLE MINUTES - 5/18/00 Alderman Sowinski asked that Mr. Niles show the corrected street name on the Final Plan. IMPROVE THE DAM UPDATE Shelly Johnson and Barb Merton were given the floor to update the Council on the "Improve the Dam" progress. This committee wants it to be publicly known that they want the Dam improved with a 4 step canoe shoot. They have 444 signatures and that 5 out of every 6 houses are for the improvement. 200 letters and 300 post cards have been sent to the Department of Natural Resources supporting this. The are sharing this information with other communities and they all appreciate the City of Yorkville helping. There is a "River Clean -up" planned for June 3 -10, 2000 and a notice will be in the newspaper. PC 2000 -06 KIRK ANNEXATION & RE- ZONING This is the 3rd parcel that has been acquired by Menards and they have asked for "A" Agricultural zoning, so they are not asking for anything. The City is working on an agreement that will encompass all three parcels including Hamman and so we need to hold off on voting until all parcels are ready. The roadway dedications are part of the annexation and rezoning package, and this will be as fast as possible, but will be tabled unit agreement is ready. PC 2000 -08 HELBESMA ANNEXATION AND REZONING This agreement is ready and the plat is done and ready for next City Council PC 2000 -09 GREAT PLAINS - ENRON ELECTRIC POWER GENERATION PLANT Mark Gershon gave an overview of the project and stated he was pleased to find that the City was interested in their seeking approval for their development in Kendall County and also annexing and rezoning in the City of Yorkville, and development of a peak power generating facility. Mr. Fred Metro with Enron headquartered in Houston, TX. stated that Enron is the largest natural gas wholesaler in the country, and had started as a pipe line company. They have power plants all over the world. De- regulation has allowed them to expand into new areas. Additionally, they have just recently opened an office in Chicago. Mr. Gershon explained that they had been delayed about 1 year due to working with ComEd on what amount of extra power they would be purchasing in the future. They will make a $150 million dollar investment in Yorkville. They will start with probably 5 generators and expand over time to a maximum of 10. They will employ approximately 4 to 8 people. The plant is centered in an industrial area flanked by Menards Warehouse, Aurora Blacktop Asphalt Plant and the ComEd Sub - station. They will meet the requirements of our landscape ordinance adding buffers as well. They changed the entrance plan due to a suggestions by Mr. Schoppe, to have a more attractive entrance into their facility. There will be about 300 construction jobs, and once completed there will be no traffic problems. The detention pond is large enough for all 10 generators, and generators do not give off any gases, or extensive heat. Just steam. 3 COMMITTEE OF THE WHOLE MINUTES - 5/18/00 This plant will have minimal impact on the community and pay annual real estate taxes of $561,900. with $70,000. to the City of Yorkville once annexed. They look forward to annexing, but are not quite ready and will continue through Kendall County. They are also seeking a 1 1/2 mile recommendation from the City to Kendall County. INTERGOVERNMENTAL AGREEMENT WITH YBSD Attorney Kramer stated that we are working with YBSD to get easement acquisitions. Alderman Sowinski stated he felt that if we are paying the costs for the easements we should have approval of costs. Alderman Sticka stated he was concerned with another agency making agreements on behalf of the City. Mayor Prochaska stated it should be based on our approval. Alderman Sowinski stated it should also be with an accounting of costs. Mayor Prochaska stated the City Council should let Attorney Kramer know their concerns, and there should be an estimate before the contract with a breakdown of all costs. 1 1 Mayor Prochaska stated that in regard to future annexations and future interceptors, that is more e appropriate for a separate agreement and should not be included on this project. They are separate issues. On the current issue any concerns should be conveyed to Kramer in the next few days. STATE AND MORGAN IMPROVEMENTS - CHANGE ORDER #1 Cost from Aurora Blacktop is $4942.43. Additional undercutting. Take to City Council. BID RESULTS - ASPH ALT SURFACE TREATMENT & NADEN COURT Asphalt Treatment went to Meyer Paving at $18,746.80. Naden Court to Meyer Paving at $27,830.88. Both to City Council. ELIZABETH STREET STORM SEWER & ROADWAY COST ESTIMATE & CONSTRUCTION SCHEDULE Materials cost are up to $25,000 to $30,000. Mayor Prochaska stated there will be an extension of the Fox Street culvert out at White Oak. We will begin Fox Street so as to haul the dirt from Elizabeth Street to Fox Street where we will need fill. This will eliminate dumping charges from dirt hauled from Elizabeth Street and provide fill at Fox Street which would be another charge. This should be a wash on the $4000. cost for pipe. The project estimate two years ago was $43,000. Today it would be in the high $40's. I i 4 COMMITTEE OF THE WHOLE MINUTES - 5/18/00 FOX HILL -UNIT 4 BOND REDUCTION Wywrot stated this was in order for a price reduction of $112,746.00. Mayor Prochaska stated this could go to City Council. ADDITIONAL BUSINESS Alderwoman Burd stated she had attended a workshop on domestic violence. It was well done, and is a benefit to the City. She wanted to thank Chief Graff, and hopes there will be more things of this nature. The questions of multiple presentations was raised. Some felt that having a developer do his presentation over and over was taking too much time, and maybe it should be done only at COW. Mayor Prochaska stated that these are open meetings and presents more opportunity for the public to find out about the types of issues and is important to the community. Alderwoman Spears asked about the possibility of a display case for the entry hall stating we might be able to find one for about $1500. Brian Debolt has been looking for one, but they are hard to find used. Alderman Dockstader suggested perhaps the Shop Class at the High School could make one. Chief Graff said perhaps a carpenter could do one for us. Mayor Prochaska stated Holly will work with Carolyn on this. Mayor Prochaska stated that there will be some appointments for City Council that had been overlooked at the last City Council. These will be Jim Nanninga, Budget Officer and Sue Swithin, Recreation Director, both of which are required by Code. Additionally, there will be two appointments to Zoning Board of Appeals, one is due to Kurt Medin resignation. His replacement will be Martin Munns. I Sign Review Board has two openings and Matt Erickson who lives in Country Hills will fill one. One remains open. There is a place open on the Library Board and Alderman Sticka has a candidate to fill that slot. Adjourned 9:25 PM Minutes by Sandy Marker I I 5 i I UNITED CITY OF YORKVILLE SIGN IN SHEET Committee of the Whole Meeting THURSDAY, MAY 18, 2000 NAME (PLEASE PRINT!) REPRESENTING PHONE # Mme_ all SL� •���' Z- - 7 1 3 i ,3JZ I I f K e vAo I Cu rds Lac, s se l-f 630- 3 69 - c f/ 3 0 Sc If 63 tit r/ j