Resolution 2021-09 Resolution No. 2021-09
A RESOLUTION OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
APPROVING A CHANGE ORDER TO THE CONTRACT WITH GLOBAL WATER SERVICE,
LLC
WHEREAS,the United City of Yorkville, Kendall County, Illinois (the "City") is a duly
organized and validly existing non home-rule municipality created in accordance with the
Constitution of the State of Illinois of 1970 and the laws of this State; and,
WHEREAS,the City approved a contract with Global Water Services, LLC, for media
replacement within vessels of its water system for a total contract price of$115,100 (the
"Contract'); and,
WHEREAS,the Illinois Criminal Code requires the Mayor and City Council to make
certain findings whenever a change order in excess of$10,000 is requested, finding that the
change order was not foreseeable, is necessary to complete the contract and is in the best interest
of the City; and,
WHEREAS, after commencing the work, it was discovered that mobilization and
demobilization of the site was required to perform necessary coating repairs to the vessel for an
additional cost of$9,000; an extension of equipment rental was needed for an increase of$605;
solicitation of a local coating contractor was required for a cost of$1,780; and a brine header had
to be replaced increasing the Contract by $1,610.00; and,
WHEREAS, a credit of$3,850 was also received for repair clamps which were not used;
and,
WHEREAS, it has been recommended to the City Council by the City Engineer that the
foregoing change orders be approved as such change orders were necessary and unforeseeable at
the time of the approval of the Contract.
NOW, THEREFORE,BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. Each of the recitals above is incorporated by reference in this Section 1.
Section 2. That the foregoing change orders resulting in a total increase of$9,145 in the
Contract price are hereby approved as unforeseeable at the time of approval of the Contract and
are deemed necessary to complete the required repairs.
Resolution No.2021-09
Page 1
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
23rd day of February, A.D. 2021.
06 po"'X-c
CITY CLERK 0
KEN KOCH AYE DAN TRANSIER AYE
JACKIE MILSCHEWSKI AYE ARDEN JOE PLOCHER AYE
CHRIS FUNKHOUSER AYE JOEL FRIEDERS AYE
SEAVER TARULIS AYE JASON PETERSON AYE
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois
this '406 day of l�IRCE-1 ,A.D. 2021.
- :2
MAYOR
Attest:
C�
CITY CLERK
Resolution No.2021-09
Page 2
CHANGE ORDER
Order No. 1
Date: November 22 2020
Agreement Date: March 20 2020
NAME OF PROJECT: Wells 8& 9 WTP Cation Exchange Media Replacement
OWNER: United City of Yorkville
CONTRACTOR: Global Water Services LLC.
The following changes are hereby made to the CONTRACT DOCUMENTS:
PROJECT CREDIT: -$3,850.00
Changes to the Contract Documents:
The nozzles (Bid Item#213- $2,400.00) and 6" stainless-steel repair clamps (Bid Item
#4A- $1,100.00)were not utilized for this project. One(1) 3" stainless-steel repair clamp
(Bid Item#4-$350.00)was not utilized for this project. Therefore,the total project credit
for the unused equipment will be $3,850.00.
ITEM#1: Mobilization and Demobilization($9,000.00)
Changes tothe Contract Documents:
Additional mobilization and demobilization charges.
Justification:
The discovery of the coating damages in the vessels forced Global Water Services
(GWS)to demobilize from site so the coating contractor could perform coating repairs in
the vessels. After the coating repairs were completed, GWS re-mobilized to site to
continue the media replacement. The additional mobilizations and demobilizations
associated with the vessel coating repairs were not included in GWS's initial bid for this
project.
ITEM#2: Equipment Rental($605.00)
Change to the Contract Documents:
Additional equipment rental charges for dumpsters.
Justification:
The vessel coating repairs caused delays to the project; these delays caused GWS to
extend the rental period of their dumpsters.
ITEMS#3: Solicitation of Local Coating Contractor(11,780.00)
Chancres to the Contract Documents:
CHANGE ORDER
Page 2
Local coating contractors were solicited to provide proposals for the interior coating
repairs in Vessels 1 and 2.
Justification:
The solicitation of the local coating contractors was conducted by GWS. GWS sent out
solicitation emails to three(3) local coating contractors, setup site visits with each
contractor and obtained proposals from two(2) local contractors. During the solicitation
process GWS incurred labor hours and travel expenses outlined on the attached invoice.
The per diem charge is unwarranted since GWS is requesting payment for mileage
expenses and an hourly travel labor rate.
ITEMS#4: Brine Header Replacement($1.610.00)
Changes to the Contract Documents:
Furnished and installed new brine header in Vessel 3.
Justification:
While removing the existing media from Vessel 3, GWS discovered that the existing
brine header was damaged. The brine header is critical to the ion exchange process, so
GWS was given approval to replace the brine header.
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $115,100.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $115,100.00
The CONTRACT PRICE due to this CHANGE ORDER will be
increased by $9,145.00
The new CONTRACT PRICE including this CHANGE ORDER will be $124,245.00
Change to CONTRACT TIME:
The CONTRACT TIME will be increased by 44 calendar days.
The date for completion of all work will be July 2. 2020 (Date.)
Approvals Required:
To be effective this order must be approved by the agency if it changes the scope or objective of
the PROJECT, or as may otherwise be required by the SUPPLEMENTAL GENERAL
CONDITIONS.
Requested by:
Recommended by: 11/22/2020
Accepted by:
(continued) CO-02
aver Global Water Services, LLC
Invoice
P.O. Box 2
Mount Vernon, IA 52314 Date Invoice#
8/26/2020 G820111503
Bill To Ship To
United City of Yorkville United City of Yorkville
800 Game Farm Road 800 Game Farm Road
Yorkville, IL 60560 Yorkville, IL 60560
P.O.No. Terms Due Date
Bid Net 30 10/31/2020
Item Description Quantity Rate Amount
ITEM-1 Com Misc-R... Change Order mobilization and demobilization-flat rate May 2 4,500.00 9,000.00
and June trips
[Mob/Demob includes:384 miles each trip x 2 vehicles x
$1.25mile=$960;5 staff x 7hrs round trip x$115/hr travel
rate=$4,025 Total of$5,020 each trip].
ITEM-2 Com Misc- R... Change Order equipment/rental costs'trailer and roll off 1 605.00 605.00
containers
ITEM-3 Travel Labor-... Travel labor to/from site April 20th KH 7 115.00 805.00
ITEM-3 Service Labor... Change order Service Labor for collecting bids, e-mail,etc 3 165.00 495.00
for paint change order
ITEM-3 Mileage Change Order Mileage April 20th KH 384 1.25 480.00
ITEM-4 Service Labor... Service Labor Rebuild brine header Unit 3 4 16S.00 660.00
ITEM-4 Com Misc-R... PVC header pipe and materials 1 950.00 950.00
Total Change order$12,995.00
Change Orders approved 17NOV2020
Subtotal $12,995.00
Phone:319-895-7140 Fax:319-895-7143 admin@globalwaterservices.com Sales Tax (0.0%) $0.00
Payments/Credits $0.00
Total Due $12,995.00
ITEM#2 - EQUIPMENT RENTAL
Emig Trucking Invoice
1247 W. Mt.Vernon Rd. _
Mt.Vernon, IA 52314 Date^ Invoice#
7/6/2020 11128
Bill To Ship To
Global Water Services
PO Box 2
Mt.Vernon,IA 52314
P.O. Number' Terms Rep Ship Via F.O.B. Project ^�
Net 30 7/62020
Quantity Item Code w Description Price Each Amount
r� 1 Trailer Trailer#W34609 rental from 0527.0623 425.00 425.00
{ 1 Trailer Trailer#W34609 rental from 0624.07/01 180.00 180.00
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1
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1
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Phone# E-mail Total $605.00 3192130355 y _
emigtrucking@gmail.com