Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Resolution 2021-20
Resolution No.2021-20 A RESOLUTION OF THE UNITED CITY OF YORKVILLE,ILLINOIS, APPROVING A FLEET MAINTENANCE SERVICE AGREEMENT WITH GJOVIK FORD INC., PLANO,ILLINOIS WHEREAS,the United City of Yorkville, Kendall County, Illinois (the"City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and WHEREAS, on March 11, 2021, the City released a Request For Proposals for the City's fleet maintenanceand in response thereto received two proposals, and WHEREAS, after a thorough review of the proposals received and an investigation of the qualifications of the bidders, it has been determined that Gjovik Ford Inc., Plano, Illinois, is the lowest responsible bidder. NOW,THEREFORE,BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the terms of the Bid for Vehicle Services dated March 25, 2021 submitted by Gjovik Ford Inc. and the General Condition as set forth in the Contract, attached hereto as Exhibit A and made a part hereof by reference,are hereby approved,and the Mayor and City Clerk be and are hereby authorized to execute the Contract on behalf of the United City of Yorkville. Section 2. Each section, clause, and provision of this Resolution shall be considered as separable, and the invalidity of one or more shall not have any effect upon the validity of other sections, clauses, or provisions of this Resolution. Section 3. That this Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this 13t`day of April, A.D. 2021. (/►G40� �C�� CITY CLERK Resolution No.2021-20 Page 1 KEN KOCH AYE DAN TRANSIER AYE JACKIE MILSCHEWSKI AYE ARDEN JOE PLOCHER AYE CHRIS FUNKHOUSER AYE JOEL FRIEDERS AYE SEAVER TARULIS AYE JASON PETERSON AYE APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois this day of j4 Pie IL , A.D. 2021. R MAYOR Attest: CITY CLERK Resolution No.2021-20 Page 2 EXHIBIT A GJOVIK FORD Inc. 12950 East US Route 34 Visit us online at: Tel (630)552-8058 Plano, IL 60545 gjovikford.com Fax (630)925-7575 March 25, 2021 Ms Card Parker Purchasing Manager United City of Yorkville, IL Re: Bid for Vehicle Maintenance Services Dear Ms Parker, In response to the City of Yorkville's Request for a Proposal,attached hereto please find the Contract Bid of Gjovik Ford, Inc.to perform vehicle maintenance services on the City of Yorkville's fleet of vehicles. Thank you for your consideration on this matter. If you need any additional information in order to evaluate our Bid, please feel free to let us know. Yours very truly, Scott J.�Jovik, President Cell: 1 (630) 675-6113 Direct: 1(630) 925-7570 E-mail: sgjovik@gjovikford.com 1. Company Information Bid of Vehicle Maintenance Gjovik Ford, Inc Services March 25,2021 City of Yorkville Item 1 - Company Information Name of Company - Gjovik Ford, Inc. Location - 12950 E US Rte 34 Plano, IL 60545 Website URL - www.eiovikford.com Business Structure - an Illinois Corporation Date Founded - May of 1990 Telephone Number - 1 (630)552-8058 There is no outstanding litigation that would threaten the viability of the Company or its ability to fulfill its obligation under this Contract. Proof of Insurance - See attached Certificate listing the Company's liability insurance coverages. A Certificate of coverage naming the City as an additional insured is available upon request. The Company can commence providing the services included in this Contract immediately upon acceptance of this Bid by Cif. Hours of Operation - Service Mon—Fri Saturday 7:30AM—6PM Closed Business Office Mon—Fri Saturday 8AM—5PM Closed Sales Dept Mon—Fri Saturday 9AM—8PM 9AM—6PM Bid of Vehicle Maintenance Gjovik Ford Services Dated May 25, 2021 Page 1 City of Yorkville ------N GJOVFOR-01 TIK A��RO' CERTIFICATE OF LIABILITY INSURANCE DAT/17/2O/Y1 3/17I2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(iss)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER C� TTFqq CT Gorkili Insurance Age nc HONE — FAX 25 Northwest Point BhrdY Ste 625 (A/c,No,Ex!):(847)758-1000 (A/c Ne (847)758-1200 ---_r -- Elk Grove Village,IL 60067 IN$URER(3f AFFORDING COVERAGE INSURER A:Erie_Insurance Exchange — 26271 _ INSURED _INSURERS Flagship City Insurance Co, „ 35585 Gjovik Ford,Inc. INSURERC: 12960 E US Route 34 INSURER D: Piano,IL 60545 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .. --------- ILTR� TYPE OF INSURANCE AOQL SU O POLICY NUMBER POLICY EFF POLICY EXP LIMITS COMMERCIAL GENERAL LIABILITY - (� l EACH OCCURRENCE $ CLAIMS-MADE l M_I OCCUR- ,DAAMAGFSO R ENT ED REM = =—re nce. A MED FXP(Any one person) PERSONAL&ADV INJURY . GE{N{'L AGGREGATE LIMIT APPLIES PER: G.ENERAI..gCrRFGATE,.._ $,__ ._...1 POLICY 0 JECT O LOC PRODUCTS-COMP/OP AGG OTHER: $ A AUTOMOBILE LIABILITY Ct]MBINEO SINGLE.LIMIT 1,000,000 X�ANY AUTO Q04-0181549 4/1/2020 4/1/2021 OWNED SCHEDULED BODILY INJURY(Pe.Person! $ y AUTOS ONLY - AUTOS BODILY INJURY(Per accident) $ -- �N yyN p _.. X... NLY ---.... AUTO Okk Pj7eOPER, I.AMAGE $ — En ML lr $ A X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 10,000,000 EXCESSLIAB CLAIMS-MADE 28-0173493 4/1/2020 4/1/2021 10,000,000 AGGREGATE _ DED RETENTION$ $ B WORKERS COMPENSATION X IPER I I OTH- AND EMPLOYERS'LIABILITY Y/N _. .._. ANY PROPRIETOR/PARTNER/EXECUTIVE 88-5103132 4/1/2020 4/1/2021 _ 500,000 gam(�F�f�ICCERtAAEMBER EXCLUDED? NIA E.L.EACH ACCIDENT $ _ in NH If yes,describe under E.L.DISEASE-EA EMPLOYEE $ — 500,000 DESCRIPTION OF OPERATIONS bete v 500,000 E.L.DISEASE-POLICY LIMIT $ A Garagekeepers Q04.0181549 4/1/2020 411/2021 ALS for both locas A }Business Pers Prop Q40-0156785 4/1/2020 4/1/2021 $2,500 Ded(SPC Form 2,000,000 F DESCRIPTION OF OPERATIONS I LOCATIONS!VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Account#0817680-001 Canon Financial Services is Named as Loss Payee with regards to leased equipment. CERTIFIGAT O DERCANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Canon Financial Services THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 5008 Mt.Laurel,NJ 08064 AUTHORIZED REPRESENTATIVE ACORD 25(2016103) ©1988-2015 ACORD CORPORATION, All rights reserved. The ACORD name and logo are registered marks of ACORD 2, Qualifications Proposed Services Bid of Vehicle Maintenance Gjovik Ford, Inc Services March 25, 2021 City of Yorkville Item 2-Qualifications Attached hereto please find a detailed list of the training certifications from Ford for the Company's parts and service team that will be performing the Company's obligations under this Contract, namely: a) Darrell Long,Service Director,with 25 Ford certifications; b) Sheri Schwingle,Service Manager,with 11 Ford certifications; c) Roel Ybarra, Service Manager,with 4 Ford certifications; d) Jay Wynn,Technician, with 16 Ford certifications; e) Andrew Bormet,Technician,with 19 Ford certifications; f) Josh Teusink,Technician, with 13 Ford certifications; g) Donald Pitkins,Technician,with 13 Ford certifications; h) Erik Hegland,Technician, with 14 Ford certifications; i) Steve Oleksy,Technician,with 34 Ford certifications; j) Brian Palmgren, Parts Director,with 8 Ford certifications; and k) Jack Gruskovak,Ass't Parts Manager,with 3 Ford certifications Bid of Vehicle Maintenance Gjovik Ford Services Dated March 25, 2021 Page 1 City of Yorkville STARS Page 1 of 2 TARS M Home » Employee Lisle » Certification Summary Certification Summary All Certifications are listed below. You may use the filter options to narrow your choices. Some Certifications use special processing. Please read Certification Description to understand requirements Dealer/Fleet/CBU Code: 01533 Dealer/Fleet/CBU Name: Gjovik Ford, Inc. Employee Name: Long, Darrell K STARS ID: 000348584 Show Filter options Managg Certifications 25 records found, displaying all 1 records Actions C,qrj$ tion Title New Status meatus Date Evaluation SSAfilrement Required Actions Phone Operator/Receptionist Recommended Training Expired 26-Sep- 2014 Action s Mobile Service Technician Assigned 25-Feb-2020 Electric Vehicle Dealership Certification-Service(Ford Certified 13-)an-2021 ActionsOnly) Actions Warranty Administrator Master Certified-Level 3 Yes Certlfled 26-May- 2018 Actions Service Manager Master Certified-Level 3 Certified 20-Nov- 2020 Actions Service Advisor Master Certified-Level 3 Certlfled 20-Nov 2020 Actions Commercial Service Mgr.Master Certified-Level 3 Certified 21-N 2020 Actions Customer Relations Manager Master Cert.-Level 3 Certified 30-Mar-2016 Actions Warranty Administrator Base Certified-Level 2 Certified 30-Mar-2018 Actions Service Manager Base Certified-Level 2 Yes Certified 20-Nov- 2020 Actions Service Advisor Base Certified-Level 2 Yes Certified 20-Nov- 2020 Actions Quick Lane Manager Base Certified-Level 2 Yes Certified 20-N 2020 c i n Quick Lane Advisor Base Certified-Level 2 Yes Certified 2Q2020 Actions Commercial Service Mgr.Base Certified-Level 2 Certified 21-Nov- 2020 Actions Commercial Service Adv.Base Cert.-Level 2 Certified 21-Nov- 2020 Actions Customer Relations Manager Base Cert.-Level 2 Certified 30-Mar-2018 g si Warranty Administrator Fundamentals Certified-Level 1 Certified 30-Mar-2018 Actions Service Manager Fundamentals Certified-Level 1 Certified 11-N 2015 Actbns Service Advisor Fundamentals Certified-Level 1 Certified 30 Se 14 Actions Quick Lane Technician Fundamental-Level 1 Certified• 18-]an-2018 https://web.stars.deaterconnection.com/stars/certificationSummaryPre,do?method=change... 3/25/2021 STARS Page 2 of 2 Actions Certification Title Ne- Evaluation Beata erit Status Vitus Data Required A Ic n<s Quick Lane Manager Fundamentals Certified-Level 1 Certified 18-]an-2018 ACtions Quick lane Advisor Fundamentals Certified-Level i Certified 18-]an-2018 Actions Commercial Service Mgr.Fundamentals Cert.-Level 1 Yes Certified 07-May- 2015 Actions Commercial service Adv.Fundamentals Cert-Level 1 Yes Certified 30-Sep- 2014 Actions Customer Relations Manager Fund.Cert.-Level 1 Certified 30-Mar-2018 25 records found, displaying all 1 records Export to Excel Show Results per page: 10 1 20 1 50 1 All �T V/-k �o/e D� // C . Ln1va 441446-21- k VDU J? Copyright© 2010 - 2021 Ford Motor Company. f400lication Information https://web.stars.dealerconnection.com/stars/certificationSummaryPre.do?method=change... 3/25/2021 STARS Page 1 of 1 STAIRS Home » Employee List » Certification Summary Certification Summary All Certifications are listed below. You may use the filter options to narrow your choices. Some Certifications use special processing. Please read Certification Description to understand requirements Dealer/Fleet/CBU Code: 01533 Dealer/Fleet/CBU Name: Gjovik Ford, Inc. Employee Name: Schwingle, Sheri STARS ID: 001998059 Show Filter Q,ptions Manage Certifications 11 records found, displaying all i records Actions cy,icaganTlNa New status Status Date Evaluation $+apt Required Actions Warranty Administrator Master Certified-Level 3 Yes Expired 16-Nov- 2017 Actions Electric Vehicle Dealership CertiBcation-Service(Ford Expired 16-Sep-2020 Actions Commercial Service Adv.Base Cert.-Level 2 Expired 17-Nov- 2020 Actions Service Advisor Base Certified-Level 2 Yes Certified 19-Jan-2021 Actions Service Advisor Master Certified-Level 3 Certified 19-Jan-2021 Actigns Warranty Administrator Base Certified-Level 2 Certified 08-Oct-2012 Actions Warranty Administrator Fundamentals Certified-Level 1 Certified 01-Aug- 2012 Actions Service Manager Fundamentals Certified-Level 1 Certified 06-Sep-2012 Actions Service Advisor Fundamentals Certified-Level 1 Certified 26-Nov- 2014 Actions Commercial Service Mgr.Fundamentals Cert.-Level 1 Yes Certified 30-May- 2019 Actions Commercial Service Adv.Fundamentals Cert-level 1 Yes Certified 30-May- 2019 11 records found, displaying all 1 records Export to Excel Show Results per page: 10 1 20 1 50 ( All Copyright © 2010 - 2021 Ford Motor Company. &placation Information https://web.stars.dealerconnection.com/stars/certificationSummaryPre.do 3/25/2021 STARS Page 1 of 1 STARS Home » Emplovee list w Certification Summary Certification Summary All Certifications are listed below. You may use the filter options to narrow your choices, Some Certifications use special processing. Please read Certification Description to understand requirements Dealer/Fleet/CBU Code: 01533 Dealer/Fleet/CBU Name: Gjovik Ford, Inc. Employee Name: Ybarra, Roel STARS ID: 002787398 Show Filter U tD tons Manage Certification, 4 records found, displaying all i records Actions Carti/lcatidf Title m Ala= Vitus Date Required 8 Service Advisor Fundamentals Certified-Level 1 822mCertified 19-Jul-2020 Actions Service Advlsor Base Certified-Level 2 Yes Certified 11-Aug- 2020 Actions Electric vehicle Dealership certification-Service(Ford Certified 23-Aug- Only) 2020 Actions Service Advisor Master Certlfed-Level 3 Certified 03-Dec- 2020 4 records found, displaying all 1 records Export to Excel Show Results per page: 10 120 1 50 1 All Copyright © 2010 - 2021 Ford Motor Company. Application Information https://web.stars.dealerconnection.com/stars/certificationSummaryPre.do 3/25/2021 STARS Page 1 of 1 STARS Home » Employee List * Certification Summary Certification Summary All Certifications are listed below. You may use the filter options to narrow your choices. Some Certifications use special processing. Please read Certification Description to understand requirements Dealer/Fleet/CBU Code: 01533 Dealer/Fleet/CBU Name: Gjovik Ford, Inc. Employee Name: Wynn Ili, Arthur STARS ID: 000565154 Show Filter O ttiions Manaag Qcrtificatlon§ 16 records found, displaying all i records Actions Settl ration Title New Renuiremeert Status sauuuzm Evaluation Required Ac Ions Automatic Transmission-37 Assigned 20-Apr-2006 Actions Manual Transmission and Drivetrain-36 Certified 04-Jan-2014 A. ions 2021 Engine Master Certified 04-Jan-2021 ti ns 2021 Chassis Master Certified 04-Jan-2021 Ukleas Diesel Engine Repair-52 Certified 30-Nov-2007 Actions Diesel Engine Performance-51 Certified 23-May-2019 Action High Voltage Systems-43 Yes Certified 02-Oct-2020 A i n Technician Fundamentals-40 Certified 13-Jun-2014 Actions Electronic Systems-39 Certified 29-Apr-2015 Actions Brakes-38 Certified 04-Oct-2012 Actions Climate Control-35 Certified 14-Jan-2016 Actions Electrical Systems-34 Certified 04-Oct-2012 Actions Steering and Suspension-33 Certified 04-Oct-2012 Actions Gasoline Engine Repair-32 Certified 04-Oct-2012 Actions Gasoline Engine Performance-31 Certified 21-Aug-2020 A tc ions New Model Training Courses-30 Certified 21-Oct-2020 16 records found, displaying all 1 records Export to Excel Show Results per page: 10 120 1 50 1 All Copyright © 2010 - 2021 Ford Motor Company, Application Information https;//web.stars.dealerconnection,com/stars/certificationSummaryPre.do 3/25/2021 STARS Page 1 of 2 TA S Home » Emolovee list u Certification Summary Certification Summary All Certifications are listed below. You may use the filter options to narrow your choices. Some Certifications use special processing. Please read Certification Description to understand requirements Dealer/Fleet/CBU Code: 01533 Dealer/Fleet/CBU Name: Gjovik Ford, Inc. Employee Name: Bormet, Andrew R STARS ID: 000892780 Show Filter Q ti�ons_ Manage Ccirtifications 19 records found, displaying all 1 records N,emu Status Evaluation filliglullrenmnt Actions C ( catlon Title Status Date Required A i n High Voltage Systems-43 Yes Expired 12-Jan-2021 Actions Diesel Engine Performance-51 Assigned 13-Oct-2014 Actions Technician Fundamentals-40 Certified 13-Dec- 2014 A tc Ions 2021 Senior Master Technician Certified 04-lan-2021 Actions 2021 Engine Master Certified 04-Jan-2021 Actions 2021 Drivetrain Master Certified 04-Jan-2021 Actions 2021 Chassis Master Certified 04-Jan-2021 Actions Electric Vehicle Dealership Certification-Service(Ford Certified 20-Oct-2020 Actions Diesel Engine Repair-52 Certified 16-Dec- 2011 Actions Electronic Systems-39 Yes Certified 07-Oct-2019 Actions Brakes-38 Certified 30-Oct-2012 Actions Automatic Transmission-37 Certified 21-Aug- 2020 Actions Manual Transmission and Drivetrain-36 Certified 14-Jun-2016 Adkins Climate Control-35 Yes Certified 14-Jan-2016 Actions Electrical Systems-34 Certified 03-Apr-2018 Actions Steering and Suspension-33 Certified 08-Mar- 2017 Actions Gasoline Engine Repair-32 Certified 30-Oct-2012 Actions Gasoline Engine Performance-31 Certified 21-Aug- 2020 Actions New Model Training Courses-30 Yes Certified 21-Oct-2020 19 records found, displaying all 1 records Export to Excel Show Results per page: 10 1 20 1 50 1 All https://web.stars.dealerconnection,com/stars/certificationSummaryPre.do?method=change... 3/25/2021 SPARS Page 1 of 1 .. G'AND ESQ Home » Emoloyge List >> Certification Summary Certification Summary All Certifications are listed below. You may use the filter options to narrow your choices. Some Certifications use special processing. Please read Certification Description to understand requirements Dealer/Fleet/CBU Code: 01533 Dealer/Fleet/CBU Name: Gjovik Ford, Inc. Employee Name: Teusink, Joshua STARS ID: 002389656 Show Filter Option MInane Certiflca ions 13 records found, displaying all 1 records Actions CartiftLU n TINS New Requirement status status Oats Evaluation Required Actions Diesel Engine Repair-52 Assigned 20-May-2016 Act. ions. Diesel Engine Performance-51 Assigned 20-May-2016 Actions Electronic Systems-39 Yes Assigned 12-Oct-2018 Actions Automatic Transmission-37 Assigned 20-May-2016 Actions Manual Transmission and Drivetrain-36 Assigned 20-May-2016 Actions Gasoline Engine Performance-31 Assigned 20-May-2016 Actions Gasoline Engine Repair-32 Certified 07-Sep-2018 Actions Climate Control-35 Certified 24-1ul-2018 Actions Brakes-38 Certified 23-Oct-2019 Actions Technician Fundamentals-40 Certified 01-Dec-2019 Actions Electrical Systems-34 Certified 04-Apr-2018 Actions Steering and Suspension-33 Certified 21-Oct-2018 A tc ions New Model Training Courses-30 Certified 04-Jan-2021 13 records found, displaying all 1 records EXgortIg Exce) Show Results per page: 10 1 20 1 50 ( All Copyright © 2010 - 2021 Ford Motor Company. Aaplication Information https://web.stars.dealerconnection.com/stars/certificationSummaryPre.do 3/25/2021 STARS Page 1 of 1 STARS Home » Employee List » Certification Summary Certification Summary All Certifications are listed below. You may use the filter options to narrow your choices. Some Certifications use special processing. Please read Certification Description to understand requirements Dealer/Fleet/CBU Code: 01533 Dealer/Fleet/CBU Name: Gjovik Ford, Inc. Employee Name: Pitkins, Donald I STARS ID: 000354414 Show Filter Options Manage-Certifications 13 records found, displaying all 1 records Actions rodaiWilon Title NOW PAIGULtiiiMeOt RIM suffla Daft q Evaluation Required Ac ion New Model Training Courses-30 Yes Expired 17-Dec-2019 Actions Electronic Systems-39 Yes Expired 07-Jan-2020 Actions Brakes-36 Expired 07-Jan-2020 Action Climate Control-35 Yes Expired 07-Jan-2020 gig Electrical Systems-34 Expired 07-Jan-2020 Actions Steering and Suspension-33 Expired 07-3an-2020 Actions Manual Transmission and Drivetrain-36 Assigned 20-Apr-2006 Actions Diesel Engine Repair-52 Assigned 20-Apr-2006 Actions Diesel Engine Performance-51 Assigned 20-Apr-2006 Actions Automatic Transmission-37 Assigned 20-Apr-2006 Actions Gasoline Engine Repair-32 Assigned 20-Apr-2006 Acti Gasoline Engine Performance-31 Assigned 20-Apr-2006 Actions Technician Fundamentals-40 Certified 13-Dec-2014 13 records found, displaying all 1 records Export to Excel Show Results per page: 10 1 20 1 50 1 All Copyright © 2010 - 2021 Ford Motor Company. Application Information https://web.stars,dealerconnection.com/stars/certificationSummaryPre.do 3/25/2021 STARS Page 1 of 1 T Home » Employee List* Certification Summary Certification Summary All Certifications are listed below. You may use the filter options to narrow your choices. Some Certifications use special processing. Please read Certification Description to understand requirements Dealer/Fleet/CBU Code: 01533 Dealer/Fleet/CBU Name: Gjovik Ford, Inc. Employee Name: Hegland, Erik STARS ID: 002133181 Show Filter Ogg ons Manage Certifications 14 records found, displaying all 1 records Actions CettiflSAU21 Title Now Reawrement Status 2taUU Date Evaluation Required tAc Ions High Voltage Systems-43 Yes Expired 12-Jan-2021 Actions Gasoline Engine Performance-31 Expired 14-Jan-2020 Actlans New Model Training Courses-30 Yes Expired 17-Dec-2019 Actions Diesel Engine Performance-51 Assigned 13-Jan-2014 Actions Automatic Transmission-37 Assigned 13-Jan-2014 Actlons Manual Transmission and Drlvetrain-36 Assigned 13-Jan-2014 Actions Electronic Systems-39 Yes Certified 27-Jul-2017 Actions Diesel Engine Repair-52 Certified 10-Jun-2017 Actions Technician Fundamentals-40 Certified 03-Feb-2014 Actions Brakes-38 Certified 21-Sep-2017 ndlons Climate Control-35 Yes Certified 25-Jun-2017 Actions Electrical Systems-34 Certified 08-Nov-2014 Actions Steering and Suspension-33 Certified 11-1an-2017 Actions Gasoline Engine Repair-32 Certified 10-Jun-2017 14 records found, displaying all 1 records Export to Excel Show Results per page: J Q 12Q I U I All Copyright © 2010 - 2021 Ford Motor Company. Application Information https://web.stars.dealerconnection.com/stars/certificationSummaryPre.do 3/25/2021 STARS Page 1 of 2 STIES Home n Emvloyeg List )> Certification Summary Certification Summary All Certifications are listed below. You may use the filter options to narrow your choices. Some Certifications use special processing. Please read Certification Description to understand requirements Dealer/Fleet/CBU Code: 01533 Dealer/Fleet/CBU Name: Gjovik Ford, Inc. j Employee Name: Oleksy, Steven M El STARS ID: 002645059 Show Filter Options LUgage Certif cat ions 34 records found, displaying all 1 records Actions C2111GOtionTttle Status Status Date Evaluation Oequired Actions FACT Certification Expired 17-Oct-2020 Actions Electronic Systems Specialist-FACT Expired 19-Mar-2021 Action Climate Control Specialist-FACT Expired 17-Oct-2020 Rio Gasoline Engine Performance-31 Expired 14-Jan-2020 Actions Mobile Service Technician Assigned 12-Jun-2020 Actions Tire Pro Base Certified-Level 2 Assigned 07-Dec-2019 Actions Service Excellence Technician Base Certified-Level 2 Assigned 07-Dec-2019 Actions Quick Lane Tire Pro Base Certified-Level 2 Assigned 07-Dec-2019 Actions FCS Powertrain Technician Assigned 07-Dec-2019 Action FCS Maintenance Technician Assigned 07-Dec-2019 RAActWm FCS Master Technician Assigned 07-Dec-2019 FCS Electrical Diagnosis Technician Assigned 07-Dec-2019 Automatic Transmission-37 Assigned 07-Dec-2019 Manual Transmission and Drivetrain-36 Assigned 07-Dec-2019 s Technician Fundamentals-40 Certified 24-Oct 2018 s Quick Lane Technician Master-Level 3 Certified 24-Jul-2019 s Diesel Engine Repair Specialist-FACT Certified 28 Jul-Jul Quick Lane Technician Base-Level 2 Certified 07-Jan-2019 Brakes Specialist-FACT Certified 08 Dec Z019 s Diesel Engine Performance Specialist-FACT Certified 24-Jul-2019 Actions Electrical Systems Specialist-FACT Certified 01-Feb-2020 Acii Steering and Suspension Specialist-FACT Certified 24-lul-2019 Actions Gasoline Engine Repair Specialist-FACT Certified 28-Jul-2020 Actions Gasoline Engine Performance Specialist-FACT Certified 07-Dec-2019 Actluns Quick Lane Technician Fundamental-Level 1 Certified 17-Nov-2018 Action Lincoln Pre-Dellvery Inspection-60 Certified 17-Nov-2018 Actions Diesel Engine Repair-52 Certified 24-Jul-2019 Actions Diesel Engine Performance-51 Certified 24Jul-2019 Actions Brakes-38 Certified 24-Jul-2019 Actions Climate Control-35 Yes Certified 24-Jul-2019 https://web.stars.dealerconnection.com/stars/certificationSummaryPre.do`?method=change... 3/25/2021 STARS Page 2 of 2 Actions radif Ir,AUon Tithe New Reaulrernent Status Statue date Evaluation Required @.ll= I Electrical Systems-34 Certified! I 24-Jul-2019 on k Steering and Suspension-33 Certified 24-Jul-2019 8LILO-au Gasoline Engine Repair-32 Certified 24-Jul-2019 [Ion New Model Training Courses-30 Yes Certlfled 21-Oct-2020 34 records found, displaying all 1 records Exoort to Excel 0653 3 Show Results per page: 10 1 20 1 50 1 All �L�Sk X 5-7.Z-V6Y M 00 6 Y 5b 5- Copyright © 2010 - 2021 Ford Motor Company. Agolication Tnfgrmation https://web.stars.dealerconnection.com/stars/certificationSummaryPre.do?method=change... 3/25/2021 STARS Page 1 of 1 STARS . Home -v Emnlovee List* Certification Summary Certification Summary All Certifications are listed below. You may use the filter options to narrow your choices. Some Certifications use special processing. Please read Certification Description to understand requirements Dealer/Fleet/CBU Code: 01533 Dealer/Fleet/CBU Name: Gjovik Ford, Inc. Employee Name: Palmgren, Brian STARS ID: 000322924 Show Fl SE O ans Manage Certifications 8 records found, displaying all 1 records Actions GgaifimtionTitle lym $SaSiall status Evaluation 21111111 Required Actions Commercial Parts Manager Fundamentals Certified-Level Certified 30-Mar- 1 2017 Parts Counterperson Fundamentals Cert.-Level 1 14-Dec- Actions P Certified 2011 Actions Commercial Parts Counterperson Base Certified-Level 2 Certified 30-Mar- 2017 Actions Commercial Parts Manager Base Certified-Level 2 Certified 30-Mar- 2017 Actions Parts Counterperson Base Certified-Level 2 Certified 26-00-2016 Actions Parts Manager Base Certified-Level 2 Certified 27-]un-2007 Actions Commercial Parts Manager Master Certified-Level 3 Certified 30-Mar- 2017 Actions Parts Manager Master Certlfled-Level 3 Certlfled 06 Nov 2009 8 records found, displaying all 1 records Export to Excel Show Results per page: 10 1 20 1 50 1 All Copyright© 2010 - 2021 Ford Motor Company, Application Information https://web.stars.dealerconnection.com/stars/c,ertificationSummaryPre.do 3/25/2021 STARS Page 1 of 1 Home » Employee List* Certification Summary Certification Summary All Certifications are listed below. You may use the filter options to narrow your choices. Some Certifications use special processing. Please read Certification Description to understand requirements Dealer/Fleet/CBU Code: 01533 Dealer/Fleet/CBU Name: Gjovik Ford, Inc. Employee Name: Gruskovak, Jack W STARS ID: 000348682 Show Filter Options Manane Certifications 3 records found, displaying all 1 records Actions Ce station Title New R=u1mment i %ME Ome !valuation Required Actions Parts Counterperson Fundamentals Cert.-Level 1 Certifled 23-Aug-2007 Actions Parts Counterperson Base Certlfled-Level 2 Certifled 23-Mar-2007 Actions Parts Counterperson Master Cert.-Level 3 Certifled 04-Nov-2011 3 records found, displaying all 1 records ExogrtIQ Excel Show Results per page: 10 1 20 1 50 1 All Copyright © 2010 - 2021 Ford Motor Company. Application Information https://web.stars.dealerconnection.com/stars/certifiQationSummaryPre.do . 3/25/2021 Item 2—Proposed Services(cont'd) Attached hereto is a description of the Preventative Maintenance Services and Checklists that the Company shall provide to the City for its vehicles. Such services shall be provided by the Company only to the extent that they are consistent with the vehicle maintenance requirements established from time to time by the City. Also attached hereto are additional benefits and services which can be provided by the Company to the City on the maintenance of its vehicles under this Contract at NO ADDITIONAL CHARGE if requested by the City. Bid of Vehicle Maintenance Gjovik Ford, Inc Services Dated March 25,2021 Page 1 City of Yorkville Item 2—Proposed Services (Cont'd) Description of Preventative Maintenance Services, with Checklists,to be Performed by the Company on the Cityy's Vehicles under the Contract Preventive Maintenance Service Checklist: A preventative maintenance checklist shall be completed by the technician and attached to the invoice submitted to the Sheriff's Office for every vehicle serviced. The technician should include observations and explanations for any further needed repairs. The checklist shall address all of the following items: 1. Preventative Maintenance Checklist: All preventative maintenance checks/inspections shall be conducted in accordance with original equipment manufacturer (OEM) specifications and recommendations. The below lists are not all inclusive and shall only be utilized as a guideline for vehicle inspections and items to be inspected or maintained. 1. Inspect the exterior of the vehicle for damage, check the windows/mirror for cracks or dings, and check that the license plates are secured on the front and rear. 2. Check operation of all factory installed directional signals and lights. This will include interior and exterior lights, however exclude all aftermarket police/emergency vehicle lights. 3. Visually check operation of all instruments and gauges. 4. Check operation of heat/defroster and air conditioner. Visually check all OEM interior knobs and handles(doors, locks, dash panel). 5. Check operation safety of equipment: horn and seat belts. 6. Check operation of the parking brake. 7. Check operation and tube the hood latch and door locks. 8. Check operation of the transmission and check the fluid level. Fill with the specified transmission fluid if needed, as suggested by the manufacturer. 9. Inspect the wiper blades and wiper arms. Fill the window wash reservoir, as needed. 10. Check the steering operation. Check the power steering fluid level and fill as needed. 11.Visually check for coolant leaks in the radiator or hoses.Tighten hose clamps as needed. Check the coolant level in the reservoir and fill as needed. 12. Check the battery water, remove and clean the battery cables and terminals if necessary. 13. Check condition of the engine mounts. 14. Check condition and tension of all belts and hoses. 15. Inspect and clean or replace the PVC valve, if needed. 16. Check fuel lines, hoses, and fittings for leaks and tighten as required. 17. Check operation of brakes and/or air brake system, and fluid levels, fill as needed. Visually inspect and clean the calipers, wheel cylinders, rotors, drums, and brake lining. Record the approximate front and rear remaining lining wear in mileage terms (5K+or 1 OK+). Brakes should be replaced if less than an estimated 5,000 miles remains in brake-lining life. 18. Drain and replace engine oil and filter every 6,000 miles 19. Inspect tire wear,tread depth and air pressure, fill if needed. 20. Inspect condition of wheels, lug nuts, and studs. 21. Check differential fluid level and fill as needed with manufacturer recommended fluid. Bid of Vehicle Maintenance Gjovik Ford, Inc. Services Dated: March 25, 2021 City of Yorkville Page 2 Item 2—Proposed Services (Cont'd) Description of Preventative Maintenance Services with Checklists,to be Performed by the Company on the City's Vehicles under the Contract Cont'd) 22. Inspect condition of drive line and U-joints. tube as required. 23. Checks exhaust system for le 24. Lubricate (when required) and give suspension system"look and shake" inspection. Visually inspect the shocks for leaks. 25. Visually check condition of the frame and cross members. 26. Attach sticker that shows mileage of next service due(or as specified by owner's manual if under warranty). The sticker should be placed on windshield. 27. Check transfer case fluid level and fill as needed with manufacturer recommended fluid. 28.The technician must complete the comments section to explain any needed repairs or observations for all above items. 2. 50,000 mile service Checklist: 1. Preventative Maintenance ("PM") checklist items 1-9. 2. Perform a pressure check of the coolant system for leaks. 3. Change the air and fuel filters. 4. Perform a complete system check to include the ignition/timing, the charging voltage,charging amperage and the cranking amperage. The results must be recorded on the PM checklist. 5. Drain the transmission fluid, replace the filter, adjust the transmission bands and replace the pan gasket. Fill transmission with manufacturer required type and specified amount of transmission fluid. Road test should be performed to ensure the fluid is circulated and that the bands are adjusted properly to have a smoothly operating vehicle. 6. Replace all spark plugs and wires, distributor cap and rotor, and PVC valve with new OEM or better quality parts. Perform overhead service. 7. Drain coolant system and perform back flush to system. Replace coolant. 8. Remove thermostat and gasket and replace with new OEM or better quality part. 9. Pressure test coolant system, check for leaks and tighten all hose clamps and fittings. 10. A road test shall be performed for each preventive service performed for diagnosing problems, checking the effectiveness of repairs and for testing the overall operation of the vehicle. 11.The technician must complete the comments section to explain any needed repairs or observations for all above items. 3. 100,000 mile service Checklist: 1. PM checklist items 1-9 and 50,000 mile service checklist items. 2. When applicable, replace all spark plugs and wires, distributor cap and rotor, and PVC valve with new OEM or better quality parts. Perform overhead service. 3. Drain coolant system and perform back flush to system. Replace coolant. 4. Remove thermostat and gasket and replace with new OEM or better quality part. 5. Pressure test coolant system, check for leaks and tighten all hose clamps and fittings. 6.The technician must complete the comments section to explain any needed repairs or observations for all above items. Bid of Vehicle Maintenance Gjovik Ford, Inc. Services Dated: March 25, 2021 City of Yorkville Page 3 Item 2- Proposed Services (Cont'd) A. Additional Benefits and Services on the Maintenance ofthe City's Vehicles Available to the City under this Contract at No Extra Charge 1. If requested by the City,the Company shall, at NO CHARGE, use qualified drivers to pick-up and drop-off to and from the City's main facility at 800 Game Farm Road, Yorkville, IL all City vehicles to be serviced by the Company. 2. In lieu of state contract pricing, if requested by the City,the Company shall provide tires to the City at its cost plus$15.00 per tire, Most of these tires would be in the Company's current tire inventory or would be available on the same or next day. If requested by the City,the Company shall maintain and store, on its premises,the tire inventory for the City's vehicles. 3. If requested by the City,the Company shall, at NO CHARGE,wash all City vehicles serviced by the Company before returning them to the City. 4. If requested by the City,an inspection-based Vehicle Check-Up Report Card together with a Schedule of Ford Recommended Future Maintenance Services shall be provided, at NO CHARGE, to the City for each Ford vehicle on all maintenance visits. These reports and schedules will allow the City to plan and budget for its current and future fleet maintenance needs. These reports and schedules shall also assist the City in ensuring that all the factory recommended maintenance services are being performed on their Ford vehicles on a timely basis. 5. Todd O'Reilly, the Company's General Manager,and Darrell Long,the Company's Service Director, shall be jointly designated as the account managers for the City with 24/7 availability by cell phone or by direct line or by e-mail as follows: Todd O'Reilly Darrell Long Cell No: 1 (847)970-8022 Cell No: 1 (815)666-6406 Direct Line: 1 (630)925-7617 Direct Line: 1 (630)925-7602 E-mail: toreilivAgiovikford.com E-mail: dt©ng@giovikford.com If requested by the City,the Company shall also establish a dedicated e-mail address for the City for the exclusive use by the City to expedite direct communication to the Company. This dedicated e-mail address is: cityofyorkyille@giovikford.com Bid of Vehicle Maintenance Gjovik Ford, Inc Services Dated: March 25, 2021 Page 4 City of Yorkville Item 2 Proposed Services (Cont'd) A. Additional Benefits and Services on the Maintenance of the City's Vehicles Available to the City under this Contract at No Extra Charge.(Cont'd� 6. AT NO CHARGE, the Company shall use its best efforts to provide the City with"after- warranty"financial assistance from Ford on major repairs to the City's vehicles in accordance with guidelines established by Ford from time to time for its best commercial fleet customers utilizing the Company's excellent relationship with Ford. 7. AT NO CHARGE, Ford shall provide the City with a 2 year limited warranty, with unlimited mileage covering defects on most Ford parts that are installed by the Company on the City's vehicles 8. The Company maintains a fleet of over 40 new or near new Ford service loaner vehicles, including cars, SUVs,pickups and vans,which are available to City personnel, if requested,at NO CHARGE, for non-patrol use while their City vehicles are being repaired by the Company. 9. At the election of the City,the Company shall sell the City any Extended Service Plan available from Ford on eligible City vehicles at a price equal to the Company's cost from Ford for such plan plus a$149.00 processing fee per plan. At the option of the City,the Company shall provide the City with a brief description of the Extended Service Plans available to the City from Ford on its vehicles together with the cost to the City for such plans. Bid of Vehicle Maintenance Gjovik Ford, Inc Services Dated: March 25, 2021 Page 5 City of Yorkville 3. Staffing Bid of Vehicle Maintenance Gjovik Ford, Inc Services March 25, 2021 City of Yorkville Item 3 Staffing The Company has been an award-winning Ford dealership providing the highest levels of customer service and customer satisfaction since 1990.The Company currently operates from a brand new, state-of-the-art facility of approximately 33,800 square feet with the latest in service equipment and technology.The Company's new service department and its highly skilled Technicians are capable of working on any vehicle up to a series 750,4-ton Medium Duty Truck.The Company is also the current holder of the President's Award from Ford,the most prestigious honor granted to a Ford dealership each year that recognizes outstanding achievement in sales,service,customer satisfaction and facility. The Company also has a large, professional,experienced and highly qualified service, parts and management staff that is dedicated to perform the obligations of the Company under this Contract in a world class manner. In addition to their training certifications set forth in item 2 above,the background and experience of the entire parts and service staff is summarized below. Todd O'Reilly became the General Manager of the Company in February of 2020. He currently oversees all of the sales,service and parts operations of the Company including, without limitation,the activities of the Company's Service Director, Darrell Long, and the activities of the Company's Parts Director, Brian Palmgren.Todd is also one of the designated account managers for the City of Yorkville under this Contract.Todd has 47 years of experience working at several large auto and truck dealerships in various positions in the sales, service and parts departments.Since 1983,Todd has been an award- winning,General Manager,or Executive Manager,for several large Ford and GM dealership groups where he effectively managed many large fleet and commercial truck departments. From 1993 to 2018, Todd was an award-winning Executive Manager and a significant owner of Al Piemonte Ford Sales in Melrose Park, IL. While there, he was instrumental in building the dealership into the largest commercial fleet dealership in the USA with many large government and non-government commercial fleet customers.Since 1983,Todd has also significantly increased the sales and service operations of each of the dealerships he has managed as General Manager or Executive Manager. He has also successfully raised the quality of the customer service provided by these dealerships to the highest, award-winning levels. Darrell Long is the award-winning Service Director of the Company. He oversees and manages all employees of the Company's service department including all service managers,service advisors, warranty administrators, technicians and porters. He also dispatches all service work to the Company's technicians. Darrell is also the principal liaison between Company, Ford and the Company's service customers. Darrell is also one of the designated account manager's for the City of Yorkville under this Contract. Darrell has over 44 years of experience at several Ford auto and truck dealerships as a Ford technician, service advisor, parts manager, service manager and service director. Darrell has worked as an award-winning service manager and service director at the Company for 4 years. Darrell has also attained the 25 certifications from Ford that are detailed in item 2 above. Bid of Page 1 Vehicle Maintenance Gjovik Ford, Inc. Service, Dated: March 25, 2021 City of Yorkville Item 3 Staffine(cont'd) Sheri Schwingle and Roel Ybarra are award-winning service managers at the Company.They will handle all of the vehicle repair and maintenance requests of the City personnel under the Contract. Sheri Schwingle has over 30 years of experience at several auto dealerships as a service advisor, warranty administrator and service manager.Sheri has worked as an award-winning service manager at the Company for the last 9 years.Sheri has also attained the 11 certifications from Ford that are detailed in Item 2 above. Roel Ybarra is a Naval Lieutenant Commander with over 34 years of active and reserve duty in the US Navy. Roel also has over 24 years of experience at several auto dealerships as a service consultant and service manager. Roel has worked as an award-winning service manager at the Company for 1 year. Roel has also attained the 4certifications from Ford that are detailed in Item 2 above. Arthur Wynn,Andrew Bormet,Joshua Teusink, Donald Pitkins, Erik Hegland and Steve Oleksy are the award-winning technicians of the Company that will perform the maintenance and repair service on the City's vehicles under this Contract.Arthur Wynn has over 25 years of experience at several Ford auto and truck dealerships as an auto and heavy duty truck technician.Arthur has been an award- winning Ford auto and heavy duty truck technician at the Company for 15 years.Arthur has also attained the 16 certifications from Ford that are detailed in Item 2 above.Andrew Bormet has over 18 years of experience at several Ford auto and truck dealerships as an auto and heavy duty truck technician. Andrew has been and award-winning Ford auto and heavy duty truck technician at the Company for 9 years.Andrew has also attained the 19 certifications for Ford that are detailed in Item 2 above.Joshua Teusink has over 20 years of experience at several Ford auto and truck dealerships as an auto and heavy duty truck technician.Joshua has been an award-winning Ford auto and heavy duty truck technician at the Company for 5 years.Johsua has also attained the 13 certifications from Ford that are detailed in Item 2 above. Donald Pitkins has over 40 years of experience at several Ford auto and truck dealerships as an auto and heavy duty truck technician. Donald has been an award-winning Ford auto and heavy duty truck technician at the Company for 30 years. Donald has also attained the 13 certifications from Ford that are detailed in Item 2 above. Erik Hegland has over 13 years of experience at several Ford auto and truck dealerships as an auto and heavy duty truck technician. Erik has been an award-winning Ford auto and heavy duty truck technician at the Company for 7 years.Erik has also attained the 14 certifications from Ford that are detailed in Item 2 above. Finally,Steve Oleksy has over 2 years of experience as an award-winning Ford auto and heavy duty truck technician at the Company Steve has also attained the 34 certifications from Ford that are detailed in Item 2 above. Brian Palmgren and Jack Gruskovak are the award-winning Parts Manager and Assistant Parts Manager, respectively,for the Company. Brian and Jack are responsible for providing the parts and supplies to the Technicians of the Company who are performing the maintenance and repair services to the City's vehicles under this Contract. Brian Palmgren, the Parts Director of the Company has over 43 years of experience at several Ford auto and truck dealerships as a parts counterperson, parts manager Bid of Page 2 Vehicle Maintenance Gjovik Ford, Inc. Service, Dated: March 25, 2021 City of Yorkville Item 3 Staffing(cont'd) and parts director. Brian has been an award-winning Ford parts manager and parts director at the Company for 19 years. Brian has also attained the 8 certifications from Ford that are detailed in Item 2 above.Jack Gruskovak,the Assistant Parts Manger at the Company, has over 43 years experience at several auto and truck dealerships as a service advisor, parts counterperson and part manager.Jack has been an award-winning Ford service advisor, parts counterperson and assistant parts manager at the Company for 16 years.Jack has also attained the 3 certifications from Ford that are detailed in Item 2 above. [Type text] Bid of Page 3 Vehicle Maintenance Gjovik Ford, Inc. Service, Dated: March 25, 2021 City of Yorkville 4. Proposal Submittal Forms — Bidder Certifications Bid of Vehicle Maintenance Gjovik Ford, Inc Services March 25,2021 City of Yorkville United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021 at 10:00 AM BIDDER CERTIFICATIONS The undersigned Bidder; A. Certifies that it is not barred from contracting or contracting with the City as a result of a violation of either Paragraph 33E-3 (Bid rigging) or 33E-4 (Bid rotating) of Act 5, Chapter 720 of the Illinois Complied Statutes regarding criminal interference with public contracting; and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65,Act 5, paragraph 11-42.1 of the Illinois Complied Statutes; and C. States that is has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the City upon request; and D. Agrees to comply with the requirements of the Illinois Human Rights Act regarding Equal Employment Opportunities as required by Section 2-105 of the Illinois Human Rights Act (775 ILCS 5/2-105) and agrees to comply with the Equal Employment Opportunity Clause, Section 750, Part 750, Chapter X, Subtitle B of Title 44 of the Illinois Administrative Code incorporated herein by reference; and E. Agrees to comply with current applicable regulations of the Americans with Disabilities Act; and F. Agrees to comply with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 (September 24, 1965); and G. Agrees to provide a drug-free workplace pursuant to the Drug-Free Workplace Act (30 ILCS 580/1 et seq.) (25 or more employees under a contract of more than $5,000 or for individuals only when greater than $5,000). vl' k Fo rot T tic . Business Ndme - ,V-1 /e&fo �� MCI � Printed Name idder 1� nature of Authorized Rep se tative Date 261Page 5.Proposal Submittal Forms — Management Information Sheet Bid of Vehicle Maintenance Gjovik Ford, Inc Services March 25, 2021 City of Yorkville United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM MANAGEMENT INFORMATION Proposers and their subcontractor must have prior successful experience performing maintenance and repair services on automobiles, trucks and other vehicles, must be licensed to conduct business in the State of Illinois, and must possess all permits, licenses, certifications, approvals, equipment, materials, and staff necessary to perform and/or carry out the requirements of the contract. Please supply the information requested below. Attach additional sheets, if necessary, to provide required information. C oy ForcA T n c- , Business Name P Ln IT L 05Y Address City, State, Zip Code Dj.- r e- ( I L or,�9 6 3 0 g,2,s - 7&� Contact Person Telephone Number QUESTIONAIRE: Number of years company has been in the business of vehicle maintenance and ��/ ��- repairs services: Number of repair employees: Hours of operation: T ; 30 Have you included copies ofASE �ej-j M"�Vr Certified Master Mechanic certificates for your technicians? Proximity to United City of Yorkville City )J Hall (800 Game Farm Road) 3, 6 I11 IDS Has your shop ever been a subject of Better Business Bureau action? n How many bays are available for vehicles? 1 27IPage '. Proposal Submittal Forms — Price Proposal Bid of Vehicle Maintenance Gjovik Ford, Inc Services March 25, 2021 City of Yorkville United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM PRICE PROPOSAL UNIT PRICE: Unit price should be numeric. Unit price left blank will be deemed "no bid" anda price of$0 will be deemed" included at no charge." Preventive Maintenance per Section 3.1 A Indicate the actual Posted Shop Labor Rate $ B Percentage Discount from the Posted /°° Shop Labor Rate C Discounted Hourly Shop Labor Rate $ S� AND Percentage Discount off the O.E.M. / MSRP 6-r Cos o u5 List for parts hi' e 5 No. Description Extended Cost D Alignment of Front Axle Only (complete) $ K to E Alignment of Front and Sin le Rear Axle (complete) $ C7 F Oil Change 610 ► S nUO-1*e- (Up to 5 quarts of Oil anil Filter $ Synthetic Oil Change 'J F.1 (Up to 5 quarts of Oil and Oil Filter) $ Preventive Maintenance per Section 3.1 A Indicate the actual Posted Shop Labor $ �� D Rate B Percentage Discount from the Posted % Shop LaborRate qo C Discounted Hourly Shop Labor Rate $ p p 281Page United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM AND Percentage Discount off the O.E.M. /MSRP List "-s% for parts No. Description Extended Cost D Alignment of Front Axle Only (complete) $ b 0 ig E Alignment of Front and Single Rear Axle (complete) $ F Oil Change S'&1M : -1,7{v fA 1�' ' $ 1 (Up to 5 quarts of Oil and Oil Filter G Synthetic Oil Change F.1 (Up to 5 quarts of Oil and Oil Filter $ q, J The undersigned, having examined the specifications, and all conditions affecting the specified project, offer to furnish all services, labor, and incidentals specified for the price below. t n V k F- 0 r ot -Tnc . Business me ,,S o4+ 3- 7-,dd -0 Panted/Ua f Bidder f gnature of Authorized R 7tative Date 291Page 6. Proposal Submittal Forms — Detail Exception Sheet Bid of Vehicle Maintenance Gjovik Ford, Inc Services March 25,2021 City of Yorkville United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM DETAIL EXCEPTION SHEET Any exception must be clearly noted on this sheet. Failure to do so may be the reason for the rejection of the proposal. It is not our intention to prohibit any potential Bidder from contracting by virtue of the specifications, but to describe the material(s) and service(s) actually required. the City reserves the right to accept or reject any or all exceptions. Bidder's exceptions are: tfo—ON5 MhIst, for-, ASSPi}wf�/tP,�/ 301Page 9. Proposal Submittal Forms - References Bid of Vehicle Maintenance Gjovik Ford, Inc Services March 25, 2021 City of Yorkville United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM REFERENCES Enter below current business references for whom you have performed work similar to that required by this proposal. Reference No. 1 Kel"dJ Business Name Address City, State, Zip Code contact Person Telephone Number bateaJoir Service Nature of Work Reference No. 2 Business Name Address City, State, Zip Code Contact Person Telephone Number /G6W(W , f .�,7r-S— To a)�ell{ Ae Zo,�,r1"�, V' 't~ t s Dates of Service Nature of Works Reference No. 3 Business Name , 2 pi,/ 1 R�, Address City, State, Zip Code yew, n Ho rnQ 5 7c)S�iSo - 077-7 Contact Person Telephone Number `one , � ,D �s �> IDa,ti eti�ce >r °:�f Dates of Service Nature of Work T— 311Page 9, Proposal Submittal Forms - Contract Bid of Vehicle Maintenance Gjovik Ford, Inc Services March 25,2021 City of Yorkville United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM GENERAL CONDITIONS These General Conditions apply to all proposals requested and accepted by the City and become a part of the contract unless otherwise specified. Bidders or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. The City assumes that the submission of a proposal means that the Bidder has familiarized himself with all conditions and intends to comply with them unless noted otherwise. 1. Examination of Proposal Forms, Specifications, and Site The Bidder shall carefully examine the proposal forms which may include the invitation to the proposal, instruction to Bidders, general conditions, special conditions, plans, specifications, proposal form, bond, contract, and any addenda to them, and sites of the proposed work (when known) before submitting the proposal. The Bidder shall verify all measurements relative to the work, shall be responsible for the correctness of the same. The Bidder will examine the site and the premises and satisfy themselves as to the existing conditions under which the Bidder will be obligated to operate. Failure of the Bidder to notify the City, in writing, of any condition(s) or measurement(s) making it impossible to carry out the work as shown and specified, will be construed as meaning no such conditions exist and no additional sums of money will be added to the contract. The submission of the proposal shall be considered conclusive evidence that the Bidder has investigated and is satisfied as to all conditions to be encountered in performing the work, and is fully informed as to character, quality, quantities, and costs of work to be performed and materials to be furnished, and as to the requirements of the proposal forms. If the proposal is accepted, the Bidder will be responsible for all errors in his proposal resulting from his failure or neglect to comply with these instructions, and the City shall not be responsible for any charge for extra work or change in anticipated profits resulting from such failure or neglect. 2. Scope of Work The Bidder shall supply all required supervision, skilled labor, transpiration, new materials, apparatus, and tools necessary for the entire and proper completion of the work. The Bidder shall supply, maintain and remove all equipment for the performance of the work and be responsible for the safe, proper and lawful construction, maintenance and use of the same. This work shall be completed to the satisfaction of the City. The Bidder shall provide adequate protection of the job site to protect the general public and adjacent property. The City is not responsible for site safety. The Bidder is solely and exclusively responsible for construction means, methods, technologies and site safety. 4 1 P a - e United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM 3. Interpretation of Proposal Documents Questions regarding proposal documents, discrepancies, omissions, or intent of the specifications or plans shall be submitted in writing to the Purchasing Manager at cparker@yorkville.il.us by the date listed in the legal notice and cover page. Any interpretations of the Contract Documents will be made only by addendum and posted on the Demandstar portal. The City will not be responsible for any other explanations for interpretations of the Contract Documents. 4. Completeness All information required by the Request for Proposal must be supplied to constitute a responsive proposal. The Bidder's submittal shall include the completed Proposal Sheet found in the contract documents. The City will strictly hold the Bidder to the terms of the proposal. The proposal must be executed by a person having the legal right and authority to bind the Bidder. 5. Error in Proposals When an error is made in extending total prices, the unit proposal price and/or written words shall govern. Otherwise, the Bidder is not relieved from errors in proposal preparation. Erasures in proposals must be explained over the signature of the Bidder. 6. Withdrawal of Proposals A written request for the withdrawal of a proposal or any part thereof may be granted if the request is received by the Purchasing Manager prior to the specified time of opening. After the opening, the Bidder cannot withdraw or cancel his proposal for a period of forty-five (45) calendar days, or such longer time as stated in the proposal documents. 7. Bidder's Qualifications No award will be made to any Bidder who cannot satisfy the City that they have sufficient ability and experience in this class of work, as well as sufficient capital and equipment to do the job and complete the work successfully within the time named (i.e. responsible). The City's decision or judgment on these matters shall be final and binding. The City may make such investigations as it deems necessary. The Bidder shall furnish to the City all information and data the City may request for the purpose of investigation. 8. Work Restrictions The Bidder shall complete the work required as soon as practicable. The only exception to this requirement will be extenuating circumstances as may be accepted by the City. 5 1 P a g e United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM Requests for exceptions due to extenuating circumstances must be made in writing to the City within 48 hours of the occurrence. The City's decision on extenuating circumstances will be final. 9. Price Unit prices shall be shown for each unit on which there is a proposal as well as the aggregate price and shall include all packing, crating freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the proposal. Unit prices shall not include any local, state, or federal taxes. The City is exempt, by law, from paying State and City Retailer's Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. The City will supply the Bidder with its tax exemption number. Cash discounts will not be considered in determining the overall price but may be used in an overall evaluation. 10.Consideration of Proposal No proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City or had failed to perform faithfully any previous contract with the City. The Bidder, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary recourses, and adequate insurance to comply with the terms of these specifications and contract documents. 11.Award or Rejection The City reserves the right to cancel invitations for bids or requests for proposals without penalty when it is in the best interest of the Village. Notice of cancellation shall be sent to all individuals or entities solicited. 12.Execution of Contract The Bidder shall, within fourteen (14) days after notification of the award: (a) enter into a contract in writing with the City covering all matters and things as are set forth in the specifications and his proposal and (b) carry insurance acceptable to the City, covering public liability, property damage, and workmen's compensation. After the acceptance and award of the proposal and upon receipt of a written purchase order executed by the proper officials of the City, this Instruction to Bidders, including 61Pave United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM the specifications, will constitute part of the legal contract between the United City of Yorkville and the Bidder. 13.Termination of Contract The United City of Yorkville reserves the right to terminate the whole or any part of this Contract, upon written notice to the Bidder, in the event that sufficient funds to complete the Contract are not appropriated by the City Council or in the event of default by the Bidder. Default is defined as the failure of the Bidder to perform any of the provisions of this Contract, or failure to make sufficient progress so as to endanger performance of this Contract in accordance with its terms. In the event of default and termination, the United City of Yorkville may procure, upon such terms and in such manner as the City may deem appropriate, supplies or services similar to those so terminated. The Bidder shall be liable for any excess costs for such similar supplies or services unless acceptable evidence is submitted to the United City of Yorkville that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Bidder. 14.Compliance with All Laws All work under the contract must be executed in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations which may in any manner affect the preparation of the proposal or performance of the contract. 15.Contract Alterations No amendment of a contract shall be valid unless made in writing and signed by the City Administrator or his authorized agent. 16.Nonassignability The Bidder shall not assign the contract, or any part thereof, to any other person, firm, or corporation without the previous written consent of the City Administrator. Such assignment shall not relieve the Bidder from his obligations or change the terms of the contract. 17.Execution of Documents The Bidder, in signing the Proposal on the whole or any portion of the work, shall conform to the following requirements: • Proposals signed by an individual other than the individual represented in the Proposal documents shall have attached thereto a power of attorney evidencing authority to sign the Proposal in the name of the person for whom it is signed. 71Page United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM • Proposals that are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Proposal a power of attorney evidencing authority to sign the Proposal,executed by the partners. • Proposals that are signed for a corporation shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. • If such Proposal is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Proposal should be attached to it. Such Proposal shall also bear the attesting signature of the Secretary of the corporation and the impression of the corporate seal. If the Proposal is signed for a limited liability company, it should have the correct legal name and be signed by the managing member or other person with authority. • Proposals received from any listed Bidder in response to an invitation for proposals shall be entered on the abstract of Proposals and rejected. Proposals, quotations, or offers received from any listed Bidder shall not be evaluated for an award or included in the competitive range, nor shall discussions be conducted with a listed offer or during a period of ineligibility. If the period of ineligibility expires or is terminated prior to award, the City may, but is not required to, consider such proposals, quotations, or offers. 18.Default The City may terminate a contract by written notice of default to the Bidder if: • fails to make delivery of the materials or perform the services within the time specified in the proposal, or • fails to make progress so as to endanger performance of the contract, or • fails to perform work outlined in the contract within a reasonable amount of time. If the City terminates the contract, the City may procure supplies or services similar to those so terminated, and the Bidder shall be liable to the City for any excess costs for similar supplies and services unless the Bidder provides acceptable evidence that failure to perform the contract was due to causes beyond the control and without the fault or negligence of the Bidder. 19.Inspection The City shall have a right to inspect, by its authorized representative, any material, components, or workmanship as herein specified. Materials, components, or workmanship that has been rejected by the authorized representative as not in accordance with the terms of the specifications shall be replaced by the Bidder at no 81Pz, � z United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM cost to the City. 20.Permits and Licenses The Bidder and their subcontractor(s) shall obtain, at their own expense, all permits and licenses which may be required to complete the contract. Fees for all City permits and licenses shall be waived. 21.Notification of Work Upon receiving the notice to proceed from the City or its designee, the Bidder shall notify the City or its designee 48 hours prior to commencement of work. 22.Payment Payment will be made within thirty (30) days after acceptance of the job by the City after the completion of the work as covered within the contract documents. Invoices shall be paid by the City pursuant to the Local Government Prompt Payment Act (50 ILCS 505/1 et seq.). 23.Guarantees and Warranties All guarantees and warranties required shall be furnished by the Bidder and shall be delivered to the City before the final payment on the contract is issued. 24.Insurance (A)The Bidder shall furnish to the City satisfactory proof of coverage of the insurance requirements stated in the Special Conditions, by a reliable company or companies, before commencing any work. Such proof shall consist of certificates executed by the respective insurance companies and filed with the City. Said certificates shall contain a clause to the effect that, for the duration of the contract, the insurance policy shall be canceled, expire or changed so as to the amount of coverage only after written notification 30 days in advance to the City. In addition, said certificates shall list the City and its officers, agents, and employees as additional insureds on all required insurance policies except the policy for professional liability. (B) If the Bidder shall require subcontractors, if any, not protected under the Bidder's policies, to take out and maintain insurance of the same nature in amounts, and under the same terms, as required of the Bidder. 25.Indemnification The Bidder shall indemnify, defend and save harmless the City, its officers, agents, employees, representatives and assigns, from lawsuits, actions, costs (including 9 1 P a - e United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021 at 10:00 AM attorneys' fees), claims or liabilities of any character brought because of any injuries or damages received or sustained by any person, persons, or property on account of negligent act or omission or any willful misconduct of said Bidder, its officers, agents and/or employees arising out of, or in performance of any of the provisions of the Contract, including any claims or amounts recovered for any infringements of patent, trademark or copyright; or from any claims or amounts arising or recovered under the "Worker's Compensation Act" or any other law, ordinance, order or decree. In connection with any such claims, lawsuits, actions or liabilities, the City, its officers, agents, employees, representatives, and their assigns shall have the right to defense counsel of their choice. The Bidder shall be solely liable for all costs of such defense and for all expenses, fees, judgments, settlements and all other costs arising out of such claims, lawsuits, actions or liabilities. 26.General Guarantee Neither the final certificate of payment nor any provision in the Bidder Documents, nor partial or entire occupancy of the premises by the City, shall constitute an acceptance of work not done in accordance with the Contract Documents or relieve the Bidder of liability in respect to any express warranties or responsibility for faulty materials or workmanship. The Bidder shall remedy any defects in the work and pay for any damage to other work resulting therefrom, which shall appear within a period of one (1) year from the date of final acceptance of the work unless a longer period is specified. The United City of Yorkville will give notice of observed defects with reasonable promptness. The Bidder shall guarantee all materials and workmanship as defined by the Performance Bond, Labor and Material Payment Bond, and Maintenance Bond requirements. Unless otherwise amended in writing by the Director of Public Works, the date of the Start of any Guarantees, Warranties and Maintenance Bonds shall be coincident with the Date of Acceptance of the entire project. 27.Waiver of Lien Where applicable a waiver of lien and Bidder's affidavit must be submitted by the Bidder, verifying that all subcontractors and material invoices have been paid prior to the City approving final payment. 28.Other Entity Use Although this solicitation is specific to the City, Bidders have the option of allowing this offer, if awarded by the City to the Bidder, to be available to other government agencies within the Kane, Will and Kendall Counties. If the successful Bidder and the interested entity/agency mutually agree on the Terms and Conditions, inclusive of pricing, both parties may perform business under the authority of this solicitation and contract. 101Pa - e United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM SPECIAL CONDITIONS The City's fleet consists of approximately 50 cars and trucks that would be covered under this maintenance agreement. The goal of the United City of Yorkville is to ensure their safe operation by having an effective preventative maintenance program, including for general repairs. Vehicle & equipment repairs, modification, preventive maintenance inspections and/or other work under this contract shall be performed at the Bidder's site. The City has established minimum specifications, which include special and specific vehicle maintenance requirements to assure the safe operation of the city's fleet vehicles. The Bidder shall provide industry certified mechanics, shop(s), service trucks, mechanic's tools, lifts, and any waste disposal for vehicle fluids and/or materials, as well as any vehicle fluid spill clean-up as needed for all work performed at the shop. The Bidder shall furnish all necessary supervision, labor, tools and parts and supplies necessary to provide the service for the City's fleet in accordance with Manufacturer's recommendations in order to maintain factory warranties and any extended warranties. These services will continue on each City vehicle covered by this contract until it is disposed of by the City. The City may add vehicles or remove vehicles from its list during the term of this agreement at the discretion of the City. Any vehicles added to the contract shall be offered the same bid prices as in the original bid. 1. Term The initial contract term shall be for one (1) year. This contract will commence on May 1, 2021. The contract shall be contingent upon the completion and submittal of all required documents. This contract shall remain in effect until the completion of services, provided that the services rendered by the Bidder during the contract period are satisfactory and that City funding is available as appropriated on an annual basis. However, in the event funding is not appropriated on an annual basis during any particular year within the contract period, the contract may be canceled upon thirty (30) days written notice to the Bidder. In such an event, the City shall only be responsible for the reasonable value of services performed prior to the effective date of termination. 2. Options to Renew Prior to, or upon completion, of that initial term, the City shall have the option to renew this contract for an additional two (2) one-year renewals. Prior to completion of each exercised contract term, the City may consider an adjustment to the price based on the Consumer Price Index (CPI) and shall not exceed five percent (5%). It is the Bidder 's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised 11IPage United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021 at 10:00 AM option period, the Bidder 's request for adjustment should be submitted 60 days prior to expiration of the then current contract term. The Bidder adjustment request should not be in excess of the relevant pricing index change. If adjustment request is not received from the Bidder , the City will assumethe Bidder has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market research information or other factors that influence price. The City reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable index. The City reserves the right to reject any price adjustments submitted by the Bidder and/or to not exercise any otherwise available option period based on such price adjustments. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the Bidder . This prerogative will be exercised only when such continuation is clearly in the best interest of the City. Should the Bidder decline the City's right to exercise the option period, the City may consider theBidder in default which may affect the Bidder 's eligibility for future contracts. 3. Method of Award Award of this contract will be made to the lowest responsive, responsible Bidder . If a Bidder fails to submit an offer for all items within the group, its offer for that specific group will be rejected. Failure to perform as noted may result in the Bidder being deemed in breach of contract. The City may terminate the contract for default. The geographic allocation of the proposer's facility will be taken into consideration during the evaluation process. 4. Minimum Requirements The awarded Bidder must meet the following minimum requirements. • Must be ASE certified in medium / light duty truck repair and automobiles. • Have a fully equipped and well-established company as required in this solicitation and which may be verified by on-site inspection within six (6) miles of the City limits. • Bidder must be able to show a minimum of five (5) years of experience in Fleet Maintenance Repair, • Facility must provide security in the form of a fenced lot, or inside of a secure building, for no less than four(4) standard sized vehicles simultaneously. • Must provide at least 3 public or private sector clients' references of clients which 121Page United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM the bidder has provided similar services listed within this bid. • The Bidder(s) is required to have the capabilities to perform routine, scheduled, unscheduled, and any major component overhaul, rebuilding, repairing and replacement capabilities. • Bidder shall perform drug test screening on all employees and provide pass/fail results to the City, upon request. • The Bidder must be open at a minimum of Monday through Friday from 8am—4pm with preference given for facilities that also have weekend hours. • Successful bidder must agree to give preference to Yorkville Police Department vehicles for repairs with a diagnosis and estimate within 24 hours. Repairs must follow as soon as authorization is granted, and parts arrive. No repairs are allowed without prior authorization. • The Bidder must have a minimum of four (4) full time certified technicians on staff with a minimum of two on duty at all times during normal business hours. • The Bidder must have at minimum one technician that is certified in transmission repairs. • The Bidder must remain open all year, no allowance for vacation closure. • The Bidder must provide timely transportation services for pickup or drop off of vehicles for repair. • The Bidder will be given preference if they are able to provide free towing services for all City Vehicles within a 10-mile radius of the City limits. 5. Price If the Bidder is awarded a contract under this solicitation, the prices proposed by the Bidder shall remain fixed and firm during the term of contract. 6. Delivery All Bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized City representative. 7. Insurance Comprehensive General Liability with minimum limits of Two Million Dollars ($2,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Premises and Operation • Independent Bidders • Broad Form Property Damages • Broad Form Contractual Coverage applicable to this specific Contract, including 131Pa <- e United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM any holdharmless and/or indemnification agreement. • Personal Injury Coverage with Employee and Contractual Exclusions removed, withminimum limits of coverage equal to those required for Bodily Injury Liability andProperty Damage Liability. Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Owned Vehicles; • Hired and Non-Owned Vehicles; • Employers' Non-Ownership. Before starting the Work, the Bidder will file and make sure that all certificates of insurance required by this document and by the Contract are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written notice has been given to the City by certified mail. The City shall be named as an additional insured on the above-referenced policies. The Bidder agrees that if any part of the Work under the Contract is sublet, they will require the subcontractor(s) to carry insurance as required, and that they will require the subcontractor(s) to furnish to them insurance certificates similar to those required by the City in this section. A. Cancellation and Re-Insurance: If any insurance should be canceled or changed by the insurance company or should any insurance expire during the period of this contract, the Bidder shall be responsible for securing other acceptable insurance for the coverage specified in this section in order to maintain coverage during the life of this Contract. All deductibles must be declared by the Bidder and must be approved by the City. At the option of the City, either the Bidder shall eliminate or reduce such deductible or the Bidder shall procure a Bond, in a form satisfactory to the City, covering the same. B. Garage Liability coverage For Garage Operations with minimum limits of not less than One Million Dollars ($1,000,000) per occurrence. If the insurance includes a general aggregate limit, that limit shall apply separately to this Agreement or shall be at least three times the required per occurrence limit. Garage keeper's Legal Liability with minimum limits of not less than One Million Dollars 141Pa g e United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM ($1,000,000) per occurrence. If the insurance includes a general aggregate limit, that limit shall apply separately to this Agreement or shall be at least three times the required per occurrence limit. 8. Monthly Invoices Payments Cut-off date is the close of the last business day of the month. Bidder shall submit by the 10th day of the following month Bidder's completed Statement of Services/Invoice. Should the 10th fall on a weekend or holiday, Bidder shall submit his application on the next workday. Bidder is advised that processing of invoices must follow this schedule, as the City has funding requirements and other payment obligations which may prevent payment of late Statement of Services for that month's billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next month's billing cycle. 9. Warranty A. Type of Warranty Coverage Required In addition to all other warranties that may be supplied by the Bidder , the Bidder shall warrant its products and/or service against faulty labor and/or defective material, for a minimum period of one (1) year after the date of acceptance of the labor, materials and/or equipment by the City. This warranty requirement shall remain in force for the full one (1) year period; regardless of whether the Bidder is under contract with the City at the time of defect. Any payment by the City on behalf of the goods or services received from the Bidder does not constitute a waiver of these warranty provisions. B. Correcting Defects Covered Under Warranty The Bidder shall be responsible for promptly correcting any deficiency, at no cost to the City, within 1 calendar day after the City notifies the Bidder of such deficiency in writing. If the Bidder fails to honor the warranty and/or fails to correct or replace the defective work or items within the period specified, the City may, at its discretion, notify the Bidder , in writing, that the Bidder may be debarred as a City Bidder and/or subject to contractual default if the corrections or replacements are not completed to the satisfaction of the City within 1 calendar day of receipt of the notice. If the Bidder fails to satisfy the warranty within the period specified in the notice, the City may (a) place the Bidder in default of its contract, and/or (b) procure the products or services from another Bidder and charge the Bidder for any additional costs that are incurred by the City for this work or items; either through a credit memorandum or through invoicing. 10.Deficiencies In Work To Be Corrected By The Bidder (Not Under Warranty) The Bidder shall promptly correct any and all apparent or latent deficiencies and/or 151PaL, e United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021 at 10:00 AM defects in work and/or any work that fails to conform to the contract documents; regardless of the fabrication, installation or completion status of the overall task. All corrections shall be made within five (5) calendar days after such rejected defects, deficiencies, and/or non-conformances are verbally reported to the Bidder by the City's project administrator, who may confirm all such verbal reports in writing. The Bidder shall bear all costs of correcting such rejected work. If the Bidder fails to correct the work within the period specified, the City may at its discretion, notify the Bidder in writing, that the Bidder is subject to contractual default provisions if the corrections are not completed to the satisfaction of the City within five (5) calendar days of receipt of the notice. If the Bidder fails to correct the work within the period specified in the notice, the City shall place the Bidder on default, obtain the services of another Bidder to correct the deficiencies, and charge the incumbent Bidder for these costs; either through a deduction from the final payment owed to the Bidder or through invoicing. If the Bidder fails to honor this invoice or credit memo, the City may terminate the contract for default. A. Delay Penalties: Should the Bidder fail to make repairs within (5) working days (excluding Saturday, Sunday and Federal Holidays) from the date of the agreement to repair; or fail to supply parts needed to the City or other mutually agreed on repair facility within (5) working days from the date of order; then a delay charge of$200.00 per day (excluding Saturday, Sunday and Holidays) for each (8) hour day delay or part thereof, exclusive of Saturdays, Sundays and Holidays, shall be charged to the Guaranteed Maximum Cost of Repairs. 11.Labor, Materials, And Equipment Shall Be Supplied By The Bidder Unless otherwise provided in Section 3 (entitled "Technical Specifications"), of this solicitation the Bidder shall furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose of the warranty. All material, workmanship, and equipment shall be subject to the inspection and approval of the City's Project Manager. 12.Labor And Material Charges The Bidder shall provide the City with labor and materials in strict accordance with all solicitation requirements on an as needed, when needed basis. Accordingly, the Bidder shall indicate the cost of this labor and materials on the submittal form included within this solicitation. The Bidder shall not offer an overtime hourly labor rate that exceeds 1 1/2 times the value of the regular hourly labor rate. If non-compliance in either regard is evident either from the offer itself or from subsequent evaluation proceedings, the offer shall be considered non-responsive and ineligible for award. No parts, accessories, or supplies shall be used which might void the vehicle manufacturer's warranty. 161Pa <� e United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021 at 10:00 AM 13.Materials Shall Be New And Warranted Against Defects The Bidder hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the Bidder in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the City by the Bidder are found to be defective or do not conform to specifications: (1) the materials may be returned to the Bidder at the Bidder's expense and the contract cancelled or (2) the City may require the Bidder to replace the materials at the Bidder's expense. 14.Purchase Of Other Items Not Listed Within This Solicitation Based On Price Quotes: While the City has listed all major items within this solicitation which are utilized by City departments in conjunction with their operations, there may be similar items that must be purchased by the City during the term of this contract. Under these circumstances, a City representative will contact the primary Bidder to obtain a price quote for the similar items. If there are multiple Bidder s on the contract, the City representative may also obtain price quotes from these Bidder s. The City reserves the right to award these similar items to the primary contract Bidder , another contract Bidder based on the lowest price quoted, or to acquire the items through a separate solicitation. 15.Work Acceptance This project will be inspected by an authorized representative of the City. This inspection shall be performed to determine acceptance of work, appropriate invoicing, and warranty conditions. 16.Drug And Alcohol Testing The Bidder's employees must not possess, distribute, consume, use or cause to be used, any controlled substance or alcohol on the Work sites. Any Bidder employee under the influence of alcohol or a controlled substance must not be permitted to perform any Work under the Contract. Any Bidder or Bidder employee found to be in violation of this requirement will be permanently prohibited from performing any Work under this Contract. Actions taken under this Article must not relieve the Bidder of the obligation to provide sufficient personnel to perform adequate and timely Service as required in this Contract. 171Page United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021 at 10:00 AM SCOPE OF SERVICES /TECHNICAL SPECIFICATIONS 1. Scope of Services Preventative Maintenance (PM) - Scheduled inspection of the vehicle based on either time or mileage. PM's are scheduled for either 3 months or 3,000 miles, whichever comes first. Select vehicles due to their unique service are performed more frequently. A Preventative Maintenance consists of a visual inspection of the vehicle for damage or missing parts, functional testing of components, lubrication, tire rotation, and servicing as needed. The following should be performed: Component Action reflects additional char a overPM gate Visual inspect vehicle for damage or Advise accordingly missing parts Verify function of dashboard warning indicators during prove out (key in crank mode) advise if any warning Advise accordingly indicators are continuously on. Record idle miles for Police units Check horn & lights for operation. *Repair as needed Tires - Inspect for unusual wear or *Replace as needed. thread at or below 4/32nd of an inch Rotate tires (if spare is new, rotate into service) and inflate to manufacturers Part of PM recommendations Parking and service brake Inspect for proper operation and advise accordingly. Inspect coolant, brake, power steering, Top off fluids and advise of any concerns. transmission, rear axle, and washer *Any Level 3 leak,fluid leaking on the ground fluid. must be repaired. Check oil level and condition prior to Engine oil changing it. Advise of any concerns. Next change oil and filter. Fill to top of full line on dipstick Check and Adjust Drive Belts Advise accordingly Inspect wiper blade and washer pump *Replace as needed. Air Filter *Replace as needed 181Pa - e United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021 at 10:00 AM Battery terminals Service (part of PM) Transmission fluid and fuel filter *Replace at 30,000 mile intervals Check Engine Cooling System, Hoses *Replace as needed. And Clamps Check Exhaust System Advise accordingly Check Air Condition System, Freon Advise accordingly Level B. TECHNICAL REQUIREMENTS Replacement Parts— Replacement parts should be New Original Equipment unless noted otherwise or agreed upon for a specific repair or authorized by the City representative. Where an O.E. has multiple lines, the premium line should be used (Example: Motorcraft use Super Duty, AC Delco use OE Service). Exceptions 1. Motor Oil must be of premium grade and meet Ford Motor Company's specifications for 5W-20 or 5W-30 Synthetic Blend for gasoline engines and 15W 40 Super Duty for diesel engines. Going forward, manufacturers may switch to a full synthetic. Provision for price adjustments will be noted below. 2. Brakes on Ford Motor Company vehicles should be Motorcraft Super Duty when available or Motorcraft. For marked patrol units use Ford Original Equipment pads, not Motorcraft. 3. Transmission / Rear Axle Fluid / Refrigerant/ Brake Fluid — Must be of high quality and meet O.E. manufacturer's specifications. 4. Wiper Blades— High quality refill (Anco or Trico is acceptable), for GM AC Delco Advantage line is preferred. 5. Misc. supplies— hose clamps, wire connectors, etc. must be of high quality. Minimum Requirements: Technicians must be certified by either the respective vehicle manufacturer or ASE certified for the repairs being performed. Bidder must have an ASE Certified Master Mechanic, on staff, for automobile and light trucks, mechanics shall have the following ASE certifications: • Al Engine Repair 191Pa -, e United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021 at 10:00 AM • A2 Automatic Transmission/Transaxle • A3 Manual Drive Train &Axles • A4 Suspension & Steering • A5 Brakes • A6 Electrical/Electronic Systems • A7 Heating and Air Conditioning • A8 Engine Performance Bidder shall be responsible for the appearance of all working personnel assigned to the project (clean and appropriately dressed at all times). All employees of the Bidder shall be considered to be at all times the sole employees of the Bidder, under the Bidder's sole direction, and not an employee or agent of the City of Sunny Isles Beach. Tires — The City purchases Goodyear tires using the State of Illinois Contract and pricing. The facility shall provide tires accordingly, as needed. The city will pay for the mounting, balance, tire valves, and disposal of old tires upon usage at State of Illinois rate. The city will not be responsible for any other fees or charges. Shop Equipment—The facility shall have sufficient high-quality tools and equipment to service late model vehicles (brake lathe, tire changer, tire balancer, alignment, tire pressure monitor tools, and OBDII diagnostic equipment). Repairs - Before providing repair work, cost estimates shall be provided to Fleet Management detailing parts and labor required for the repair. No additional repairs will be allowed unless first authorized by Fleet Management. • If a cost estimate for repair appears unreasonable in view of prior cost experience and other prevailing estimates, the City reserves the right to obtain services from another source. • In no case shall the charge for labor exceed the bid price per hour times the numbers of hours quoted at such time repairs were performed. 2. Hours Of Operation Bidder shall at a minimum, provide for the operation of the facility six (6) days per week, from 7:30 a.m. to 5:00 p.m. Monday through Friday, 7:30a.m to 12:00 p.m. Saturday except for any federal holidays. 3. Protection A. The Bidder shall be solely responsible for City vehicles and equipment while in their possession for maintenance and/or repairs. 201Pa- e United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021at 10:00 AM B. Vehicles left at Bidder's facility during non-business hours to complete service must be stored in a secure area. C. The Bidder must take all necessary precautions for the safety of employees in the performance of the Work on, about or adjacent to the premises, and must comply with all applicable provisions of Federal, State, and local laws, including, but not limited to the requirements of the Occupational Safety and Health Act of 1970 (OSHA), and amendments thereto, to prevent accidents or injury to persons on, about or adjacent to the premises where the Work is being performed. 4. Estimates Bidder shall provide written "not to exceed" estimates on any repair. The estimate will include the estimated number of hours, hourly rate, estimated material cost and completion date. It will be the Bidder 's responsibility to ensure they have all the equipment and materials to provide accurate estimates. No work shall be performed by the Bidder before authorization is provided by the City Representative. 5. Hourly Rate The hourly rates quoted shall include full compensation for labor, equipment use, and any other cost to the Bidder . 6. Quality Of Parts To Be Furnished Parts furnished to the City shall meet or exceed the quality of the parts furnished originally for the equipment (OEM). However, if the original manufacturer has updated the quality of the parts for current production, parts supplied under this contract shall equal or exceed the updated quality. Failure to provide items of such quality will be cause for rejection and /or return of said item. The burden of proof and cost of analysis will be the Bidder's. There will be no reboxing of parts. Rebuilt/ remanufactured parts will have been dismantled and reconstructed as necessary: all internal and external parts cleaned and made free from rust and corrosion; all impaired, defective, or substantially worked parts restored to a sound condition or replaced with new, rebuilt, or unimpaired used parts; all missing parts replaced with new, rebuilt, or unimpaired used parts; and such other operations performed as are necessary to put the product in sound working condition. Rebuilt or used parts must conform to the manufacturer's reconditioning tolerances. Costs for lubricants, grease, and other similar materials used to maintain or repair city fleet vehicles shall be included in the parts cost incurred by the Bidder and ultimately to be part of the targeted operating budget costs in accordance with the provisions of this agreement. 211Pa «e United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021 at 10:00 AM 7. Performance Standards The Bidder needs to be fully aware of the fact that City departments that rely on vehicles to perform their functions operate in a highly competitive environment and time for maintenance and repair work is of the essence. With this in mind, the Bidder will meet the performance standards noted below during the term of this agreement. The Bidder will be expected to maintain these performance standards at all times. Labor disputes, strikes, and other events, except those beyond the Contactors' control will not relieve the Bidder of meeting these standards. 8. Vehicle Turnaround Time Standards The following percentages of all maintenance and repair work must be completed within 24 hours of the vehicle's delivery to the garage or within 24 hours of notification of maintenance requirements (excluding weekends and non-working holidays): General Fleet Vehicles 85% of the time One-Ton or Smaller Vehicles 80% of the time Larger than One-Ton Vehicles 75% of the time (Includes Construction Equipment & other specialty equipment) No more than 5% of all vehicles will be out of services for maintenance or repair for more than 48 hours per trip to the garage with the following exceptions: • Accident or Vandalism Repair: If the cost of repair is less than $2,000, the repair must be completed within ten (10) calendar days of the damage notification. If the cost of repair is $2,000 or greater, the repair must be accomplished within twenty (20) calendar days from the date of damage notification. • Vehicles awaiting repair authorization from the City: In cases where the Bidder is awaiting repair authorization from the City to proceed with a given repair, the period from which turnaround time is measured will begin with the City's authorization to process with the repair. • Major component overhauls or replacements: Major component overhauls or replacements within the first four (4) months of the initial contract year will require written authorization from the City. The amount of time allowed for these repairs will be decided by the City as a function of the need for the vehicle and the nature of the repair. • Vehicles Exempted by the City: In instances where the City decides that it would 221Page United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021 at 10:00 AM be in the City's best interest to temporarily waive vehicles turnaround performance standards for all or selected vehicles, the City will provide the Bidder written notification of this decision including specification of the time period for which these standards will be relaxed. The Bidder is responsible for notifying the representative of user departments by telephone, email or in person when any vehicle will be out-of-service for maintenance or repair for more than 24 hours. 9. Rework All re-work must be performed within 24 hours after City notification of corrective action. 10.Ad Hoc Reports The Bidder may be required to assist in the generation of any ad hoc reports as the City or any of its user departments may request. In addition, some users may require copies of repair orders when vehicles are picked up to document costs incurred that are eligible for Federal reimbursement. All such requires must go through the City Representative. 23 Page United City of Yorkville,Illinois Request for Proposals Fleet Maintenance Services Due:Friday,March 26,2021 at 10:00 AM CONTRACT This CONTRACT ("Contract") made and entered into this 13th day of April 2021, by and between the United City of Yorkville, Kendall City, an Illinois Municipal Corporation, hereinafter referred to as the "City" and .A 67�1__VI V4 ARP. /1_VC -, hereinafter referred to as the "Bidder" and its successors. WITNESSETH: WHEREAS, the City has solicited proposals for all labor and materials necessary to complete the work specified in the Request for Proposals for the Landscape Maintenance Services for the Fleet Maintenance Services. WHEREAS, the City has found that the Bidder is the lowest responsible Bidder for said work and has awarded the Bidder this contract for said work; and WHEREAS, the entire proposal packet together with all exhibits, terms, and conditions to become a part of this contract unless otherwise specified all of which are made a part hereof and herein called the "Contract Documents". The City assumes that submission of a proposal means that the person submitting the proposal has familiarized themselves with all conditions and intends to comply with them unless noted otherwise. NOW, THEREFORE, for and in consideration of their mutual promises and agreements, the parties hereto do hereby agree as follows: 1. The Bidder agrees to furnish all materials, supplies, tools, equipment, labor and other services necessary to commence and complete the work in accordance with the specifications, conditions, and prices stated in the proposal packet. 2. The City will pay the Bidder in the amounts, manner and at times as set forth in the Contract Documents. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Contract as of the day and year first above written: UNITED CITY OF YORKVILLE: CONTRACTOR/ e- IAMA- By. By: c Mayor Signature Print Name and Title Attest: Will ess: City Clerk WOWS- 3 2