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COW Minutes 2000 04-20-00 I UNITED CITY OF YORKVILLE MINUTES OF COMMITTEE OF THE WHOLE THURSDAY, APRIL 20, 2000 Called to order: 7:00 PM Council Members present: Richard Sticka, Dave Dockstader, Valerie Burd, Larry Kot, Mike Anderson, Rose Spears, Tom Sowinski, Burt Callmer. Guest list attached to permanent record. i Alderman Sowinski chaired the meeting due to the absence of Mayor Prochaska. PC 99 -04 HEARTLAND - FINAL PLAT & PLAN, UNIT 1 Richard Marker, Heartland developer stated that IDOT is looking at the configuration for the intersection of Route #34 and McHugh one more time. Nanninga stated they are still waiting for plan from Marker's engineer, Steve Roake and if they get it in time it will be on the agenda for City Council next week. p 1 Alderman Sowinski asked about the timing. i Marker stated all the issues have been addressed, but they are working on 4 issues and he doesn't want to loose several weeks of time, and asked that the Final Plat be approved subject to the engineering. i Sowinski stated we have done that in the past. PC 2000 -05 SUNFLOWER ESTATES - FINAL PLAT & PLAN, UNIT 2 Jeff Humm for Inland stated that they were in the verbal process with IDOT. Sowinski asked about payment of fees. Nanninga stated they would have them by the day following City Council. PC99 -11 COURTHOUSE SQUARE - ANNEXATION & REZONING Courthouse Square has been tabled. Martha Price asked for a few minutes to present the Cannonball Trail residents views. She stated that the Comprehensive Plan shows B -2 on the south side of route #34 and they didn't feel it should go up to B -3 on their side of route #34. Sowinski stated Sheridan might consider a compromise by moving the B -3 closer to route #34 than his plan currently shows. Sticka asked if the Cannonball group would agree to anything if he continued with any B -3 uses, as he felt the plan was economically reasonable. Sowinski stated, yes, time moves on and things change, and this is just a plan. 1 i i Martha Price stated the City Council had stuck to the Comprehensive Plan on 2 other issues that they had opposed, when they wanted changes, and asked that they stick to it this time. Burd stated In answer to the Martha Price's comments on the Court decision, that the judge in fact only upheld Kendall County's decision to uphold the zoning. Dockstader asked if the court ruling has any effect on the City's ruling. s Dan Kramer stated no, the City should look at this in light of our needs. Mr. Henne asked about if they went to court. Kramer stated that the County's Comp. Plan was different from ours. We show a different use on the subject parcel. Alderman Sowinski stated he would rather have offices and business near his house rather than 30 townhomes. Henne stated only office would be good use, and if he gets what he wants, and with an open lot there, it will end up with a Citgo sign. Henne asked if the public was allowed at staff meetings. Kramer stated in regard to open meetings the public can be present, but cannot participate, they can not be present for staff meetings. An open meeting is any meeting where any items for future legislation is discussed. Sticka stated we cannot dictate what a developer presents, we can only vote on what is presented and what is asked of us. We can however spell out what will be permitted, but we cannot vote on predicting what will happen in 2 years. Burd stated a PUD is limited to what we agree to, and nothing more. Henne stated that a PUD can be changed if the City Council agrees to a change. Alderman Sowinski stated it was time to move on, he had agreed to give the group time for a s short presentation. Courthouse Square will go back to EDC the 3rd Tuesday of May. PRAIRIE GARDEN - ANNEXATION, REZONING & PRELIMINARY PLAN Barry Niles, developer stated that this will be a PUD agreement for 55 years old and over residents. Wywrot stated that are issues that need addressing on this. Manholes should be not more than 300 feet apart, etc. Niles agreed to place as required. Niles continued stating there will be a walking trail and park area. Sowinski asked if there will be a berm between the development and Parfection. Niles stated the landscaping plan was being done now, and that Schellhammer had concerns about the walking trail and that at Plan Commission, Mr. Kubala had stated that it should be Parfections responsibility to put up a fence or barrier. 2 I Dockstader stated netting has come a long way. Sticka stated Parfection should keep the balls out of Prairie Garden rather than Niles keeping dealing with this issue. It is Pafections responsibility to keep it safe. Sowinski asked for any questions. Anderson asked if issues had been addressed. Wywrot stated final engineering and final plat have not been received yet. Niles stated there would be a 66 ROW with an additional 7' of setback. He would revise the plan and address on the Final Plat. Sowinski asked about sales tax rebate issue. Kramer is working on the annexation agreement. Niles has asked for a percentage of the infrastructure cost as most of the traffic on Big Ben would come form the south. Dockstader asked for opinions on only one entrance in and out. Wywrot stated the other road to connect with Greenbriar Road should be developed some time soon, so this is not an issue. Nanninga stated that a road to a culdesac cannot be more than 600 ft. long. Niles stated there won't be any through traffic. Sowinski asked about 55 and over specifics. Niles stated there will be a homeowners association and assessed fees. Sowinski asked about SSA. (Special Service Area) Kramer stated that was common for private common areas and detention basins. If homeowners go defunct we have SSA for backup. Sticka asked about detention. Niles asked about Sanitary District fees for review. Sowinski asked for comments from Nanninga, did YBSD give us an opportunity for discussion prior to imposing this fee? Dockstader asked if there have been problems in the past to cause YBSD to want to review plans more closely. 3 Nanninga stated he felt Pfister was worried about so much development coming so fast, and Menards. Kramer stated we generally have more difficulty in obtaining easements and always get whacked.. Nanninga stated YBSD is looking at another fee, $2500. per acre to construct interceptor sewers. They had drawn out all the interceptors that were going to be needed. Sowinski stated this would 20 to CC. WASTE MANAGEMENT - GARBAGE CONTRACT Mike Morley of Waste Management stated that he was present at the request of PW committee. They have proposed that they have a price freeze for next year, no stickers for yard waste with unlimited yard waste pick -up, and an increase the second year with an increase cap of not more than 3 %, and two white goods & tire pick -ups per year. Kot asked if they would be an alternative can size. Morley stated they were thinking in terms of uniformity. Dockstated stated what we asked for was the same money for next year, no stickers, and 2 white goods pick -ups, with one being this May. They have done a good job for us over the years. They have reacted to our needs and we have gotten more for our money. Sowinski stated this contract would go to CC next Thursday with Dan to review. WHITE OAK Wywrot stated the punch list is complete, go ahead with approval. BID AWARDS - PUBLIC WORKS STREET DEPT TRUCK Bids were: Terry's Ford $43,032.00 Riveroaks Ford $46,032.00 Bids for backhoe was: $77,889/Lease purchase Payment will be on July 28,2000. Sowinski stated the PW had recommended it izo to CC. BLACKBERRY CREEK INTERCEPTOR This is a Deuchler contract. We have an intergovernmental agreement with YBSD. This should go to City Council for 4/27/00. Kramer asked about easements, stating we can expect substantial costs. 4 Wywrot stated Deuchler is doing leg work. Kramer stated we have done this work for them and haven't charged, would like to see the cost. We need to see what we are getting into. Wywrot suggested we could interfund borrow from the State Street watermain project to get engineering started on the interceptor. Kramer stated we shouldn't hold up the bidding, but what are we going to be billed. Nanninga stated we could ask for review rights. Sowinski stated take to Citv Council. SOLICITOR'S ORDINANCE The changes on page 6 can be waived if the chief knows them personally. None allowed under 14 unless accompanied by an adult. Kramer asked if council is comfortable with changes. Spears asked about finger printing. Sowinski stated this should go to Citv Council COUNTRYSIDE PARKWAY IMPROVEMENTS This is an WT project, the low bid was $79,325.05 from Aurora Blacktop. Wywrot stated there would be a supplemental resolution if final costs exceeds $80,000.00. They typically come in lower. Sowinski stated take it to Citv Council. CITY HALL PARKING LOT Spears asked about our parking lot. Wywrot stated he had spoken to them again today. They may try to do some spot milling. STATE & MORGAN STREETS - CHANGE ORDER #1 Wywrot recommends this item be tabled. Final numbers aren't agreed upon yet. I ELIZABETH STREET STORM SEWERS Wywrot is confidant that there will be no serious problems with Public Works doing this work them selves. Cost for materials is about $15,000. ERDMANN ADVERTISING CONTRACT Nanninga recommends retaining Erdmann's contract from May 1st to September of 2000. Alderman Sowinski asked if she will participate with new hire. Nanninga stated yes and 60 days notice clause in contract. PC 2000 -04 PAUL POCUS - ANNEXATION & REZONING Annex & rezone. Nanninga stated there are more changes to agreement. Herrin and Pottinger will share some space. Skip to next COW & then to CC. Dockstated stated they are test driving vehicles on Bonnie Lane. The state has had repetitive complaints. The City will work with B -3 area of Pottinger to work to relieve this problem. I 5 I i I i ADDITIONAL BUSINESS Sticka stated in regard to the memo from Bob Allen, "This memo has no meaning whatsoever, we all have this authority already." Kot thanked Wywrot & Public Works crews for quick response on State and Van Emmon to alleviate any thing serious after the heavy rain this morning. Nanninga stated there would be a revised sheet in the budget for P.D. Capital as had a duplication , but it has been revised accordingly. Kramer stated they should move to amend accordingly. Burd thanked Dockstader for negotiating with Waste Management. Dockstader stated that he and Anderson had met with the residents regarding the skate park and are working on building a better rapport. A few people brought up problems that really didn't exist. Lieutenant Martin confirmed that the talk of gang bangers was really Yorkville kids at the basketball courts late in the evening. YMCA is worried that the pool is not wanted and they are opening this year even though they are loosing money. The City put the basketball courts there. Sowinski stated the bike patrol needs to be there more often. Lieutenant Martin stated they answer calls based on importance of call, and do the best they can to keep it safe. Alderman Sowinski stated in regard to vulgarity and loud music all neighborhoods have problems from time to time and the residents need to let them know it won't be tolerated. Lieutenant. Martin stated the kids aren't doing this to aggravate, they just need to be made aware. Sowinski stated the boundary agreement is to go to City Council and Building Permit Reports to City Council Adjourned 8:55 PM Minutes by Sandy Marker I 6 i UNITED CITY OF YORKVILLE GUEST SIGN IN SHEET COMMITTEE of the WHOLE April 20, 2000 NAME (PLEASE PRINT!) REPRESENTING PHONE # SS3 3.3 ZL C S s I _ 5�? 100 i I