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COW Minutes 2000 04-06-00 CITY OF YORKVILLE COMMITTEE OF THE WHOLE APRIL 6, 2000 MEMBERS PRESENT: Art Prochaska, Burt Callmer, Richard Sticka, Cindy Green, Larry Kot, Dave Dockstader, Rose Ann Spears, Mike Anderson, Robert Allen, Dean Kleronamos, Tom Sowinski, Jim Nanninga, J.T. Johnson, Joseph Wywrot. Proposed Youth Community Policing Recreation Project/Skate Park - A presentation was made to the council by Matt Huber, Justin Fisher, and Katie Gengler. They have a proposal to change the existing basketball court area located at the Yorkville YMCA Pool into a Skate Park. This proposed Skate Park would be set up for the use of BMX bikes, skateboards, and iniine skates. This facility would allow for the young people to be taken off the sidewalks and out of the streets and in a safe location. This project would not remove the basketball courts they would be moved and improved. The Skate Park would be enclosed by a fence and would be supervised by the lifeguards at the pool. The persons wanting into the Skate Park would have to enter through the pool house. The Park would be open for three seasons, weather permitting and during daylight hours. There would a minimal charge to use the facility. A maximum allowable limit would also be set for safety purposes. The students have been working with the Yorkville Police Department for guidance, The YMCA property was chosen because the "Y" offered the property and that the property is a fenced location already. The students at the Yorkville Middle School and the High School have been given questionnaires to see if there is any interest in this project. An executive board has been created and currently holds 23 young people. There was much discussion from the floor with regards to the condition and the current usage of the property. Mr. Bill Green noted a concern with current housekeeping and quality of the property. He thought that maybe the neighbors would like to see the location cleaned up, but was concerned that the neighbors would not like to see this Park put in, Mr. Bob Wenman stated that he already cleans up around the basketball courts. He raised concern with the regulated hours and supervision. Mr. Tim Montgomery, who lives about two blocks away, stated that there is currently loud music and profanity. He feels that they can't control what is happening there now and is concerned that with the Skate Park in place that it will get worse with the additional activity. Mr. Dale Woodward stated that he donated the property to the Lions Club originally for the use of a park and playground purposes. He feels that the placing of a Skate Park is inappropriate. Chief Graff stated that this proposal will be discussed with the Parks Board at the next meeting. He also stated that members from the YMCA will be there and all the concerns will be discussed at that time. Mr. Wenman suggested that the Skate Park would be better located at the Riverfront Paris. Mr. Woodward felt that this kind of facility did not belong in a residential area. Mayor Prochaska stated that other sites are being reviewed also. The YMCA property was the most ideal at this point, because the YMCA has offered to supervise the property. There was also neighborhood concern that the YMCA would bring in outside programs such as meets and tournaments. The local neighbors also addressed the profanity and loud music with Chief Graff. It was suggested to the neighbors attend the meeting and express their concerns with persons from the YMCA board. A motion was made to go to Public Hearing for the purpose to discuss the current Budget Ordinance. See attached Public Hearing Meeting minutes. This item to be placed on the April 13 council agenda. PC 99-02 Poxfield 11 /Preliminary - Foxfield II Is located at the end of Teri Lane and will consist of 7 lots. The turn around T that is currently there will be changed into a culdesac. A 24 inch storm sewer will be put in for the control of storm water control. There is an agreement in place for the water to drain through a "swill" that flows between the Niles and Taus property. Discussion has been made with Mr. Marker who is developing the property to the north. Mr. Marker will submit for the permit for water hookup and Mr. Niles will extend the sewer line. This item will go to Public Hearing on April 13 prior to the Council meeting. An annexation agreement needs to be signed also. PC 2000 -02 Trinity Church/United Methodist Rezoning - This allows for the rezoning of property located at Route 47 and Cannonball Trail that will be changed from Ag to R -1. This item will be placed on the April 13 council agenda. Mr. Bob Pilmer was in attendance with information on the Halbesma property. The appropriate paperwork has been presented to Atty. Kramer with the annexation agreement. This item is to be placed on the April 13 council agenda. Recreation Director /Job Description - This information has been distributed to the Parks Board and to Public Works. There was a question about verbiage with reference to prior felons and police records and conflicting 'outside" jobs. This information will be discussed with Atty. Kramer. This item will be placed on the April 14 council agenda. Parks Director /Job Description - This item is to be presented to the Parks Board on Monday. After review from the Parks Board, this item will return to the next COW. Administrators Assistant/Job Description - A question was raised with regards to verbiage about criminal history, misdemeanor or felony. This item will be placed on the April 14 Council agenda. It was noted that all three job descriptions needed to be put in the same kind of format, That with three different job descriptions and three different formats were inappropriate. MFT Appropriation for General Maintenance - The item at $37,130 will be placed on the council agenda. i Drug Policy - This item has been reviewed and is to be placed on the April 13 council agenda. Well Set -back Zones - if this item is approved by the City Council, it will be then forwarded to the Illinois EPA for approval. This item to be placed on Public Works agenda for update. US Census Update - A notation was made from Mayor Prochaska on how important that this information is. He urged the media to help with getting people to fill out their information and return it. UIC /Assessment of Operations Project - This is a project to review the local police services. It would determine the knowledge and the communication status with the police department. This information would also help with the processing of job reviews. UIC would like to come and speak with the Alderman and the City Officials. Capital Projects 2000 -2001 - This is a listing for the upcoming projects for the fiscal year 2000- 2001. This has been presented to Public Works for review. City Hall Change Order #26 - This item has been recommended for payment. The amount is $935.57, It was presented at COW and not Public Works, because of a timing issue. Solicitor Ordinance Amendment - This ordinance allows for a specified time for solicitors. This would allow a resident to post a no soliciting sign or to a special limit to be stated by the resident. Permits must be authorized and background checks would be done on leaders and i individuals. This ordinance would include groups such as girl scouts and boy scouts. If the individual is under the age of 14 a background check would not be performed on the individual, but on the supervising adult. This item to return to the next COW. Tower Ordinance /Fee Adjustment Issue - Mr. Dettmer's fee would be $35. if an additional inspection was needed, it could cost up to $350. This item to be placed on the April 13 council agenda. The January and February Police Reports to be placed on the April 13 council agenda. Additional Business; The Janitorial Job Description needs to be reformatted. It also needs to have an additional duty added of minimal clean to be done at the Public Works Department. There has been some discussion with the City in taking over the Greenbriar Pond. A notation was made that the State and Morgan issue has been completed and that JT has actually received a thank you from a resident. It was mentioned that some of the local students will be displaying some of their artwork. It was suggested that this become a permanent display if possible, maybe through a service group or a private donor. Mayor Prochaska will be away on vacation the week of April 16 and an alderman will need to be mayor pro-tem for the COW meeting. I An update to the possibility of a Menards to Yorkville. Menards continues to review local property and may be presented as earty to the May Plan Commission. A motion was made to enter into Executive Session. Upon adjournment of the Executive Session, it was noted that a $20,813 line item to the budget will be made for salary adjustment and merit increases and placed on the April 13 council agenda. Respectfully submitted by Cindy Green CITY OF YORKVILLE PUBLIC HEARING APRIL 6, 2000 MEMBERS PRESENT: Art Prochaska, Burt Callmer, Richard Sticka, Cindy Green, Larry Kot, Dave Dockstader, Rose Ann Spears, Mike Anderson, Robert Allen, Dean Kleronamos, Tom Sowinski, Jim Nanninga, J.T. Johnson, Joseph Wywrot. A motion was made by Alderman Sowinski to enter into Public Hearing for discussion on the year 2000 -2001 Budget. The motion was seconded by Alderman Calmer. Alderman Spears, aye Alderman Kot, aye Alderman Sticka, aye Alderman Calimer, aye Alderman Sowinski, aye Alderman Anderson, aye Alderman Dockstader and Alderman Burd were absent. The corrected version had been distributed to the alderman and reviewed. The corrections had also been placed into the version for public display. Mayor Prochaska created a spreadsheet that clarified new revenue and monies that needed to be transferred into the appropriate account. Mayor Prochaska stated that a $2,700 transfer to the Library account coming from property taxes had already separated and deposited there. He suggested that the additional $2,700 be placed into the sidewalk fund. There were no questions from the floor. A motion was made by Alderman Spears to adjourn from Public Hearing. The motion was seconded by Alderman Anderson. Alderman Spears, aye Alderman Kot, aye Alderman Sticka, aye Alderman Calimer, aye Alderman Sowinski, aye Alderman Anderson, aye Respectfully submitted by Cindy Green United City of Yorkville 2000 -2001 BUDGET Starting New Transferred Transferred Fund Balance* Revenue In Out Expense Reserve General $ 10,000 $ 3,516,298 $ 239,500 $ (597,466) $ (3,168,332) $ - Water Operation $ - $ 672,000 $ - $ (274,670) $ (397,330) $ - Sewer - Maintenance $ - $ 272,000 $ - $ (97,010) $ (174,990) $ - Recreation $ 2,500 $ 75,875 $ 99,035 $ (7,000) $ (170,410) $ - Parks $ - $ - $ 122,812 $ (20,420) $ (102,392) $ - Land Cash $ 102,073 $ 102,211 $ - $ (8,177) $ (136,944) $ 59,163 I MFT $ 969 $ 130,000 $ - $ - $ (130,969) $ - Municipal Building $ 45,237 $ 41,000 $ - $ (8,560) $ (25,000) $ 52,677 (Water I & E $ - $ 96,000 $ 170,170 $ (161,928) $ - $ 104,242 Sanitary Sewer I & E $ 3,974 $ 165,500 $ 163,110 $ (303,476) $ (19,144) $ 9,964 I South Sewer $ 5,000 $ - $ - $ - $ - $ 5,000 Debt Service $ 6,000 $ 36,000 $ 553,273 $ - $ (595,273) $ - Recreation Capital $ 1,000 $ - $ 7,000 $ - $ (7,000) $ 1,000 Parks Capital 1 $ 10,903 $ - $ 28,597 $ - $ (39,500) $ - l Public Wks Capital $ 32,500 $ 38,000 $ 105,000 $ (38,900) $ (136,600) $ - I Police Capital $ (1,536) $ 45,750 $ 39,850 $ (10,740) $ (73,324) $ - Cit Funds 11 $ 218,620 1 $ 5,190,6341 $ 1,528,347 1 $ ( 1,528,347)1 $ (5,177,208)11 $ 232,046 (Library $ 34,858 $ 186,792 $ - $ (3,000) $ (218,650) $ - l Library Bldg. Exp ** $ 52,699 $ 2,500 $ 3,000 $ - $ - $ 58,199 1 Library Total 11 $ 87,557 1 $ 189,292 1 $ 3,000 1 $ ( 3,000)1 $ (218,650)11 $ 58,199 1 Grand Total Il $ 306,177 1$ 5,379,926 1 $ 1,531,347 1 $ ( 1,531,347)1 $ (5,395,858)11 $ 290,245 Total Carryover & New revenues Total Expenses & Reservess $ 5,686,103 $ 5,686,103 `Starting Balance is budgeted carry-over dollars and does not necessarily indicate the total dollars in the fund. - Library Bld'g Exp. Starting Balance is estimated Prepared by Art Prochaska 4/6/2000 CITY OF YORKVILLE COMMITTEE OF THE WHOLE Date Guests Present: (Please print) i h n n d .S i ,.. �,1 4 id < gg mc, 4o h, o-- r ,� C `oT,► ( aal �06A) �r.q.+ g e ve(Jv A nrP ,