Library Board Packet 2021 06-14-21Agenda
Yorkville Public Library
Board of Trustees
June 14, 2021 at 7:00 P.M.
Michelle Pfister Meeting Room
902 Game Farm Road
1.Roll Call
2.Recognition of Visitors
3.Amendments to the Agenda
4.Minutes
5.Correspondence
6.Public Comment
7.Staff Comment
8.Report of the Treasurer: Financial Statement
Payment of Bills
9.Report of the Library Director
10. City Council Liaison
11. Standing Committees:Policy Personnel
Physical Facilities Finance
Community Relations
12. Unfinished Business:
Library District Discussion
Syserco HVAC Control System
E-rate Consulting Service Agreement
13. New Business:
Leaf Filter Gutter Covers Proposal
New Commission Creation
Temporary Secretary Officer Assignment
New Committee Member Assignments
Board Officer Nominations
14. Executive Session (if needed)
For the appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public
body or against legal counsel for the public body to determine its validity.
15. Adjournment
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DRAFT
Yorkville Public Library
Board of Trustees
Monday, May 10, 2021 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
Note: In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by
Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency
Management Agency Act, the United City of Yorkville encouraged social distancing by allowing
remote attendance at this meeting due to the current Covid-19 pandemic.
The Board of Trustees meeting was called to order at 7:00pm by President Darren Crawford, roll was
called and a quorum was established.
Roll Call:
Jason Hedman (joined meeting electronically at 7:35pm), Wamecca Rodriguez-yes, Russ Walter-yes,
Julie Brendich-yes, Susan Chacon-yes, Darren Crawford-yes, Rosie Millen-yes, Ryan Forristall-yes,
Theron Garcia-yes
Staff Present:
Staff: Library Director Shelley Augustine, Technical Services Director Dixie DeBord, Circulation
Manager Sharyl Iwanski-Goist, Youth Services Director Jennette Weiss. See guest lists for other staff.
Others Present:
In order to comply with current pandemic restrictions, there were guests present in the meeting room,
via Zoom and in an overflow area. See attached guest lists. In addition the following were present on
Zoom: Melissa Dixon, Nancy Aschauer, Audrey (no last name given), Rick & Patty Potenza, Carol
Hirsch, Trish Kinnavy
Recognition of Visitors: President Crawford recognized and welcomed city officials, Library staff
and other guests.
Amendments to the Agenda:
Trustee Walter asked to move the Library/City Partnership to #7a and the Library District discussion to
#7b on the agenda.
Minutes: April 12, 2021 Personnel Committee; April 12, 2021 Board of Trustees; April 26, 2021
Special Board of Trustees meeting
Ms. Garcia moved and Mr. Crawford seconded to approve the above sets of minutes as presented.
Roll call: Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-yes, Crawford-yes, Millen-yes, Forristall-
yes, Garcia-yes. Carried 8-0.
Correspondence:
President Crawford noted there were several correspondences.
Page 1 of 7
Public Comment: The following attendees all spoke against the proposal to locate a pre-school inside
the library.
Judy Somerlot: She said the taxpayers own the library, the Trustees operate it and it is a violation of
state statute to give, lease or sell any part of the library. If the current proposal were to pass, she
wonders what the library will be like in 5 years--she urged the Board to vote no.
Sandy Lindblom: She is both a former library trustee and pre-school owner and is angry and frustrated
that the city would consider a pre-school in the library. She also stated library policy does not allow a
business in the library nor is there space for a playground. Taking any library space will detract from
library function and service to patrons. She urged a “no” vote.
Dan Fapp: He was a former City Council member and familiar with library operations. He said the
library staff provides unique help, is welcoming and functions well. He said the library has a
fiduciary responsibility and the Board must represent the patrons. He said decreased space would
hamper staff operations and interfere with library workflow. Mr. Fapp cited other issues such as
security and after-hours access to non-library personnel. He sees only a slight benefit to the library and
he urged trustees to approach the vote with strong concern.
Anne Engelhardt: She is a long-time patron of the library who voted in favor of the 2004 library
referendum, but not for a pre-school. She summarized how the library carefully planned for the future
prior to the referendum. Ms. Engelhardt asked how the pre-school and library would each benefit by
re-locating the pre-school here and said if it doesn't benefit both, it's a bad idea.
Melissa Dixon: (via Zoom chat), she is a frequent library patron opposed to the pre-school.
Dale Budde: He has served on a library board and other boards. He said this proposal is not well-
planned and space should not be taken from a needed service in the community.
Nettie Badgley: She worries about safety, services and busy parking lot if the proposal is approved.
She said there are better location options for the pre-school. She said the staff is welcoming and
provides wonderful service. This proposal is not good for the community.
Jo Ann Gryder: She is a former Board member and was on the Board when the referendum was
passed. She said the proposal is a big step back from the vision for the library and taxpayers. All space
is being used.
John: (via Zoom chat) He does not feel the library is sufficiently able to handle the safety of the
children. He does not want the public in the same space where there are kids and would feel very
unsafe with that scenario.
Gail Gaebler: She was on the Library Board for 20 years including when it was built. The Board
worked hard to make space for all services and a pre-school is not compatible with the building. All
space is being used for library services and library law/policy states the Board may not lease space.
Trish Kinnavy (via Zoom): She thinks the proposal is a bad idea and an alternative should be found.
She questioned why city officials are looking at the library as the location. She recommended voting
against the proposal. Page 2 of 7
Lou Uridel: (from overflow meeting space): He and his wife are library volunteers. He believes the
pre-school idea is ill-conceived, should be rejected and the City Council should find another solution.
Daniel Chacon: He has spent many years volunteering at the library and it is not a suitable place for
the pre-school. He said the library should not be forced to provide space and the space suggested is
already serving another purpose. He urged the Board members to vote no.
Susan Smithmeyer: (from overflow meeting space) She is a Friend of the Library and knows that
many years of planning went into the library building and it was designed for future growth, not a pre-
school. It would take away integrity and displace library staff and space. It is not the Board's
responsibility to relocate the pre-school inside the library so their current building can be sold for
needed funds. Ms. Smithmeyer said the Board of Trustees has a fiduciary responsibility to do what is
best for the library.
Trustee Jason Hedman joined the meeting at this point (7:35pm).
Staff Comment:
An unnamed staff member said the library is not conducive for a pre-school. The staff works hard and
has a commitment to make the library a safe place. Another staff member said there are many other
buildings that could be used. Joan Knutson is on staff and also a member of the Friends group. She
said there is no place for a playground and there is a lot of traffic generated from the school.
President Crawford thanked everyone for their comments.
Unfinished Business: (out of sequence)
Library/City Partnership
Mayor Purcell stated that after previous discussions regarding the pre-school, another potential space
has come to light which is behind the circulation desk. He said there are 2 pre-school classes in the
morning and 2 in the afternoon. Ms. Brendich commented that in library correspondence to the city,
the Board wants to insure that library operations are not disrupted and that there would be adequate
space for deliveries, etc.
Mayor Purcell said that the library annual reports show a 12% downtrend in the number of library
patrons. However, Library Director Augustine said that the digital count has increased. The Mayor
said a pre-school would provide an opportunity to bring kids to the library. He is trying to generate
more taxes in the downtown by selling the city-owned buildings, one of which houses the pre-school.
He noted the library is looking for additional maintenance assistance from the city in exchange for the
space.
City Administrator Bart Olson referred to the city's response to the Library regarding the pre-school. In
his memo, he addressed maintenance issues, agreement terms and number of maintenance hours for
library.
Questions from Board
Increased traffic by the library was addressed by Trustee Rodriguez who said the parking lots near the
library are used by the high school and there is great difficulty in getting in/out due to traffic. She
Page 3 of 7
asked if a traffic analysis had been done. No analysis will be done, but Mr. Olson will make some
recommendations. Mayor Purcell said the times could be staggered to avoid traffic congestion.
Ms. Rodriguez also inquired how many students are in each pre-school class.
Trustee Brendich asked if current city services provided to the library would be eliminated if the
partnership does not comes to fruition. Mayor Purcell indicated there are no plans to do so, however,
he said there may be pressure from Council members or others to ask the library to pay for services.
Trustee Millen inquired if the pre-school kids would be walked in or dropped off. Mr. Evans replied
they would be brought to the door.
Comments by Board Members and Director:
Trustee Forristall: While the proposal is a great idea, the negatives outweigh the benefits in his mind
and there is no real benefit to the library. A hasty decision would have to be made by June and
continuing discussions would not meet the timeline needed. He is concerned about risk, disruption,
drop-offs/pickups of kids.
Wamecca Rodriguez: She said there is a library term that asks “are you future-ready”. She applies this
to the pre-school as well and wonders how it will grow when an increasing population wants to use it
and there is limited space. She said rentals are done occasionally, but without interference to library
programming. Construction during library hours would disrupt workflow and other operations. She
is concerned about staff, she desires city partnerships and said the library needs city services. The
library may have to pay for some services, but in the long run, the proposal is not a good fit and not of
benefit for both entities.
Russ Walter: He was on the Board when the new Library was built. The library law disallows use as
a pre-school and part of the library levy may have to be forfeited if the entire building is not used for
library purposes. He said at this time, the only city service provided is mowing. Volunteers recently
did cleanup around the building, even though a cleanup should be provided under an old agreement.
All other cleanup/repair services are paid by the library. Illinois law states the library is independent
and paid programs are not allowed. Mr. Walter said the Parks and Rec should have their own building
since they provide many other programs in addition to the pre-school.
Susan Chacon: A pre -school in the Library is not forward-looking for either Parks and Rec or the
library. She wants to improve city relations, but this proposal is not the way to accomplish that.
Theron Garcia: She said this idea started as exploratory, but she said she did not think of the
stakeholders (patrons and employees) who all need to be involved. She received many emails in the
last couple weeks about this matter. She cited security, safety and workflow interference along with
library law. She said employees were concerned about their space being taken away.
Darren Crawford: He cited various risks to the library including legal matters, litigation, infrastructure,
safety, tax levy etc. President Crawford said the library operates with taxes collected directly for the
library. Litigation could occur if a child is hurt on library grounds or playground. Mr. Crawford
listed all the new infrastructure that would be needed to convert the space. He also said that Kendall
County could revoke the tax-exempt status for the pre-school portion of the library. Finally, the library
needs space for their future growth. He said a pre-school is outside of the scope of the library's
mission. Page 4 of 7
Julie Brendich: She spearheaded the discussions for this exploratory conversation and thought it was
an exciting endeavor. She said the Board must do what is best for the library. President Crawford's
discussion of the legalities was an eye-opener and she thinks of the risk that the library would be
taking. She does not want to close the door to more partnerships, but this concept would not be in the
best interest of the library.
Rosie Millen: Ms. Millen is a new Board member, a 20-year resident of Yorkville and serves on 3
other boards. She knows that other entities also use this building for meetings, etc. and to say the
building is only for library use is a conflict. She said it is a wonderful opportunity for children to be
exposed to the library. In other research, she said the City of Chicago just opened another library and
they will offer daycare services there. When she was a child, there was a Park District that partnererd
with the library for a tots program.
Jason Hedman: Mr. Hedman said the Board should continue to explore the legalities, other concerns
and look at what would really be impacted. He read all emails and he has concerns over the library/city
relationship which he hopes to stabilize. He sees the proposal as an opportunity for the Board to not
have to look at contracts, renewals, etc. His ultimate goal is to find the best path forward to explore
opportunities for the library and Parks & Rec. In conclusion, all legalities must be considered first.
Shelley Augustine:
The area behind the Circulation desk is where books are processed, deliveries are received and Friends
bring donations there. The staff lounge and restroom are accessed through that area and Ms. Iwanski-
Goist said staff would have to leave that area entirely.
New Business: (out of sequence)
Library District Creation
President Crawford said the library attorney stated that creation of a district is in the best interest of the
library and that most surrounding libraries are districts. There are three methods to become a district
and President Crawford explained how each would work. He asked Ms. Chacon to determine if the
library is solvent to consider being a district. Mr. Walter said a district was discussed in 1996 and again
in 2010. He listed some of the additional costs such as snow removal, water/sewer, electricity,
accounting/audit service, insurance workman's comp, etc. The Community Relations committee was
asked to explore this idea.
Discussion of Library District from Audience Members:
The comments included: a district would be forward-thinking; Board would be elected; taxpayers
should have a say; public needs to be aware of how process works; Fact-Finding committee should
include Board, Library Director and a community member and must be covered by press; community
needs publicity and facts; want to insure a referendum would be held at time of another election to
reduce costs.
A 5-minute break was observed at this time (9:00pm).
Report of the Treasurer:
Financial Statement
Mr. Hedman said $6,000 was spent on books, budget is at 98.6% of revenue and finished FY at 95% of
expenses. He reported the budget was up by $43,000 contrary to the predicted (-$17,000) deficit. He
thanked library staff for managing expenses well.
Page 5 of 7
Payment of Bills
President Crawford made a motion to pay the bills as follows and it was seconded by Ms. Garcia.
$10,406.38 Accounts Payable
$49,804.33 Payroll
$60,210.71 Total
Roll call: Walter-yes, Brendich-yes, Chacon-yes, Crawford-yes, Millen-yes, Forristall-yes, Garcia-yes,
Hedman-yes, Rodriguez-yes. Carried 9-0.
Report of the Library Director:
Director Shelley Augustine reported she attended a Chamber of Commerce lunch; a circulation staff
member resigned; new entrance readers installed and new FOB's to come soon; Chamber hosted a
meeting at library; library saved $600 by obtaining 300 free CD cases from another library; Ms.
DeBord attended Prairiecats assembly and those membership fees will rise to $15,861; PUG (Prairiecat
Users Groups) Day will be virtual; will schedule in-service day in September for staff training; summer
reading plans underway with possible business partnership--staff member has done great job with
project and Friends are supplementing prizes.
Also, Ms. Weiss has been busy with various programming including stories in the park, drop-in story
time, 3D printing program and many others. Facebook has super heroes; several staff members,
Friends and high school students did a cleanup of the property; tours of the library were given along
with storytime; Ms. Augustine attended Friends meeting and she shared stats of the amount of money
the Friends raised for the library since 2009 which total $90,274. Director Augustine will begin
attending Library University for 12 weeks starting in June.
Ms. Rodriguez advocated for all students to have library cards including those students outside of the
library boundaries. She will work on this endeavor with the schools.
City Council Liaison: None
Standing Committees: None
Unfinished Business:
Library/City Partnership cont.
At this time, Trustee Walter asked to return to the Library/City Partnership and he referred to the letter
from President Crawford dated April 29, 2021. Mr. Walter made a motion as follows---that based on
the discussions, needs of the library and moving forward into the future to protect the library, that we
reject the city partnership to have Parks & Rec use the library facilities for the purpose of a pre-school
or any paid city function. Ms. Chacon seconded. He clarified that a “yes” vote would be to reject the
proposal for the pre-school and there would be no further discussion.
Roll call: Millen-no, Forristall-yes, Garcia-yes, Hedman-no, Rodriguez-yes, Walter-yes, Brendich-yes,
Chacon-yes, Crawford-yes. Passed 7-2.
Metronet Update
Mr. Walter reported that Metronet is waiting for a permit from the city to do a directional bore under
Game Farm Road. Comcast will not be canceled until Metronet has approval to establish their service.
Mr. Walter will contact Comcast to determine if a month to month service plan is allowed.
Page 6 of 7
TCG Phone System
Jeff Norris of TCG Phone Systems provided a quote for updated phone installation at last month's
Board meeting. Mr. Walter said Mr. Norris had excellent references with a large amount of work being
done in Yorkville and Mr. Norris is a Yorkville resident. TCG would provide all phones in the 3-year
agreement for phone service only. Mr. Walter made a motion to accept TCG Solutions to convert the
phones to an updated system for a monthly payment not to exceed $500/month along with $1,000
installation costs. Ms. Garcia seconded the motion.
Roll call: Forristall-yes, Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-
yes, Crawford-yes, Millen-yes. Carried 9-0.
Showalter Roofing Snow Bar and Gutter Repair
Director Augustine met with a representative from Showalter Roofing regarding the repair needed and
was told the snow bars are under warranty. Repairs would be made to a gutter in front and back, a
gutter over the main entrance that is pulling away and clean the gutters over the older part of the
library. To make those repairs and do the cleaning, the quote is $950 (option #1). If they clean the
entire gutter system it is $2,150. The Director will clarify that the $2,150 includes repair also. Mr.
Walter moved to accept the proposal for option #1 not to exceed $950 or $2,150 for option #2, pending
clarification. Ms. Garcia seconded.
Roll call: Garcia-yes, Hedman-yes, Rodriguez-yes, Walter-yes, Brendich-yes, Chacon-yes, Crawford-
yes, Millen-yes, Forristall-yes. Carried 9-0.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 9:42pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
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DRAFT
Yorkville Public Library
Personnel Committee Meeting
Monday, May 17, 2021, 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Personnel Committee meeting was called to order at 7:00pm by Chairwoman Theron Garcia.
Roll Call of Committee Members:
Theron Garcia-present, Wamecca Rodriguez-yes, Russ Walter-present
Absent: Julie Brendich
Others Present:
Board President Darren Crawford, Library Director Shelley Augustine
Recognition of Visitors:
Chairwoman Garcia welcomed Mr. Crawford and Ms. Augustine.
Public Comment: None
New Business:
Review Director of Adult Services Job Description
Ms. Augustine drafted a job description for the Director of Adult Services which the committee
members reviewed. They discussed some of the categories and decided to make the following
revisions:
1. Mr. Walter will change the email address to include “careers”.
2. Two wording changes will be made.
3. It was decided that pay will be based on experience and qualifications. Research will be done on
similar positions at other libraries to determine pay level and it will be added to the description.
The Committee said 'bi-lingual' and 'experience working with young adults' should be kept in mind
during the search. Chairwoman Garcia recapped the changes to be made to the Job Description and
it will be posted for two weeks in various places. Staff members will interview candidates.
Executive Session: None
Adjournment:
There was no further business and the meeting was adjourned immediately at 7:20pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
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DRAFT
Yorkville Public Library
Community Relations Committee Meeting
Monday, May 24, 2021 7:00pm
Michelle Pfister Meeting Room
902 Game Farm Road
The meeting was called to order at 7:00pm by Committee Chairman Jason Hedman and roll was called.
Roll Call:
Jason Hedman-yes, Russ Walter-yes, Susan Chacon-yes
Absent: Rosie Millen
Others Present:
Library Board President Darren Crawford, Library Director Shelley Augustine, Daniel Chacon
Recognition of Visitors:
Mr. Hedman recognized the guests.
Public Comment: None
New Business:
Discussion of Library District
Mr. Hedman said the discussion would start with examining the costs to form a Library District and
then considering other aspects. Mr. Walter received a list of city services provided to the library, from
the City Finance Director, as well as information from Mr. Tom Lindblom of BKFD.
The committee discussed the various costs associated with the services now provided by the city. They
reviewed the costs of Paylocity, a payroll service, which BKFD uses. Governmental Accounting, an
accounting firm, was suggested for overseeing bills, managing the tax levy and other accounting
services. The city currently manages health/life insurance as well as IMRF management. Setup costs
may also be incurred for these services. Additional benefits package information will be researched.
Other costs considered were parking lot maintenance, mowing, grounds cleanup, snow removal,
equipment inspections, light bulb replacement, electricity, water, gas, water and trash collection. It is
believed the electrical costs are 95% paid through a franchise agreement and Mr. Hedman asked if
electrical usage information could be obtained. The committee would like to bundle some of these
costs.
Mr. Hedman suggested looking at comparable size budgets from nearby districts to determine if any
other expenses have been overlooked. Sugar Grove and Morris were mentioned and they will also be
asked about accounting service costs and a benefits broker. Mr. Walter said he will contact a broker
who presented info for a District formation 10 years ago.
Page 1 of 2
The committee then turned to the legal costs of actually forming a District. Mr. Crawford stated the
library attorney said the cost is $16,000 if the city agrees, or more if a referendum is required. Mr.
Walter said a timeline will be needed and May 1st next year, should be the start date if a District is
formed. Mr. Crawford noted that it is a 6-month process once the resolution is approved.
Since the library bonds are handled through the city, Mr. Crawford will ascertain if this complicates the
bond process.
The committee questioned if the library would continue to receive levy money if they go to District in
the middle of the tax levy year or if there would there be a funding gap while transitioning from a
Public Library to District Library. Ms. Augustine will research RAILS for funding overlaps.
Mr. Hedman recapped the items that will be researched further:
--Employee benefits, broker and costs
--Lawn mowing, snow removal, parking lot
--Added utilities, trash, electric
--Cost for accounting services
--Review other budget line items
--Legal costs, difference between referendum and city council approval
--Building bond
--Funding gap, timing
If $80,000 to $150,000 of additional expenses were added to the budget, it could be a financial burden
for the library, said Mr. Hedman. The benefit of a District is to annex additional areas. Questions to be
answered are.....will the increased tax base be enough for the additional costs, is there enough demand
to offset the cost, how much annexing is necessary to bring the needed revenue? To break even,
approximately 400 additional homes or 10% of households outside of Yorkville, would be needed for
the District. Ms. Chacon said the committee must also consider that the cost of some city services may
increase.
Mr. Hedman said that once the committee has a good grasp of the expenses, the next step is to
determine the feasibility of a District. A marketing pitch with strong messaging is needed to help
citizens understand why the library is seeking a District. The committee suggested canvassing the
Bristol area for interest levels perhaps by using mailers, going door to door or contacting HOA's. Mr.
Hedman said the Friends of the Library would also be a great resource. According to Mr. Crawford,
three Aldermen have already endorsed the District idea. Mr. Hedman asked if Mr. Walter had the
documents from the first fact-finding for review.
The full Board will be updated with cost estimations and other information.
Adjournment:
The meeting was adjourned at 8:23pm.
Minutes Respectfully Submitted by Marlys Young, Minute Taker
DATE: 05/25/21UNITED CITY OF YORKVILLETIME: 09:49:13MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900102 FNBO FIRST NATIONAL BANK OMAHA 05/25/21052521-A.SIMMONS-A 04/30/21 01 IPASS-TRANSPONDER DEPOSIT51-510-56-00-562020.0002 IPASS-TRANSPONDER DEPOSIT52-520-56-00-562020.0003 IPASS-TRANSPONDER DEPOSIT01-410-56-00-562020.0004 IPASS-TRANSPONDER DEPOSIT79-790-56-00-562010.0005 COMCAST-APR 2021 INTERNET AND82-820-54-00-5440422.3906 VOICE AT 902 GANE FARM RD** COMMENT **07 ADS-UPGRADED PANEL82-820-54-00-5495549.0108 ADS-APR 2021 ALARM MONITORING 23-230-54-00-5462205.4909 AT 800 GAME FARM RD** COMMENT **10 QUADIENT-APR 2021 POSTAGE01-120-54-00-548553.9911 MACHINE LEASE** COMMENT **12 VERIZON-MAR 2021 IN CAR UNITS 01-210-54-00-5440792.2213 VERIZON-MAR 2021 CELL PHONES 01-220-54-00-5440169.7614 VERIZON-MAR 2021 CELL PHONES 01-110-54-00-5440169.7615 VERIZON-MAR 2021 CELL PHONES 01-210-54-00-5440842.3716 VERIZON-MAR 2021 CELL PHONES 79-790-54-00-544036.0117 VERIZON-MAR 2021 CELL PHONES 79-795-54-00-5440156.9218 VERIZON-MAR 2021 CELL PHONES 51-510-54-00-5440236.2819 VERIZON-MAR 2021 CELL PHONES 52-520-54-00-544036.0120 QUILL-STORAGE BOXES, FOLDERS 01-120-56-00-5610102.97INVOICE TOTAL:3,843.18 *052521-B.BEHRENS 04/30/21 01 AMAZON-SHIRTS, PANTS01-410-56-00-5600178.50INVOICE TOTAL:178.50 *052521-B.OLSON04/30/21 01 ZOOM-MONTHLY USAGE FEES01-110-54-00-5462209.96INVOICE TOTAL:209.96 *052521-B.PFIZENMAIER 04/30/21 01 AMAZON-BATTERIES01-210-56-00-562027.9802 STEVENS-EMBROIDERY01-210-56-00-560060.0003 STREICHERS-VEST01-210-56-00-5690530.0004 STREICHERS-BADGES01-210-56-00-5600362.0005 STREICHERS-UNIFORM PANTS01-210-56-00-560072.0006 STREICHERS-UNIFORM BOOTS01-210-56-00-5600150.0007 STREICHERS-INTERN POLOS01-210-56-00-560069.9808 STREICHERS-UNIFORM BOOTS01-210-56-00-5600139.0009 STREICHERS-POLOS01-210-56-00-560069.9810 STREICHERS-UNDER VEST SHIRTS 01-210-56-00-560099.9811 STREICHERS-HANDCUFF KEY01-210-56-00-560013.9812 STREICHERS-VESTS01-210-56-00-56903,020.0013 HOME DEPO-HAND TOOLS01-210-56-00-5620328.0914 AMAZON-COLORING BOOKS, DECALS 01-210-56-00-565062.6915 MINERS#270240-SPOT LIGHT01-210-54-00-5495131.8616 MINERS#270238--ANTENNA REPAIR 01-210-54-00-5495102.5517 MINERS#270239-RADIO REPAIR01-210-54-00-5495110.45)<Page 1 of 11
DATE: 05/25/21UNITED CITY OF YORKVILLETIME: 09:49:13MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900102 FNBO FIRST NATIONAL BANK OMAHA 05/25/21052521-B.PFIZENMAIER 04/30/21 18 MINERS#270539-SPOTLIGHT REPAIR 01-210-54-00-5495104.3019 MINERS#271131-SIREN REPAIR01-210-54-00-5495470.9320 MINERS#271705-RADIO REPAIR01-210-54-00-5495190.0021 MINERS#271707-SPOTLIGHT REPAIR 01-210-54-00-5495216.5022 MINERS#271706-REPLACED01-210-54-00-5495108.1123 SPOTLIGHT HANDLE** COMMENT **24 GALLS-GARRISON BELT01-210-56-00-560030.8825 GJOVIKS-OIL CHANGE01-210-54-00-549538.2126 GJOVIKS-BRAKE REPAIR01-210-54-00-5495292.3227 GJOVIKS-RELACE SENSOR, OIL01-210-54-00-5495515.6628 CHNAGE, REPLACE SPARK PLUGS** COMMENT **29 GJOVIKS-SEAT REPAIR01-210-54-00-549561.9030 GJOVIKS-OIL CHANGE01-210-54-00-549522.7231 GJOVIKS-REPLACED DOOR ACUATOR01-210-54-00-5495482.2532 JEWEL-RETIREMENT CAKE01-210-56-00-562040.3933 OHERRON-SERVICE UNIFORMS01-210-56-00-56001,159.4534 AMERICAN TIRE-TIRES01-210-54-00-54952,927.6235 STREICHERS-UNIFORM BOOTS,01-210-56-00-5600862.9936 SHIRTS, PATCHES** COMMENT **37 STRYPES-SQUAD LETTERING01-210-54-00-5495350.00INVOICE TOTAL:13,224.77 *052521-D.DEBORD-A 04/30/21 01 HOME DEPO-GEAR TIES82-820-56-00-56105.4002 AMAZON-STORAGE BAGS, CLEANER 82-820-56-00-561038.2703 AMAZON PRIME MEMBERSHIP82-820-54-00-546012.9904 SMITHEREEN-APR 2021 PEST82-820-54-00-546278.0005 CONTROL** COMMENT **06 MENARDS#53583-LEAF BAGS,82-820-56-00-562162.2207 SOAP, SANITIZER, PNESOL,** COMMENT **08 WINDEX** COMMENT **INVOICE TOTAL:196.88 *052521-D.SMITH04/30/21 01 SEC OF STATE-CDL RENEWAL79-790-56-00-562061.3502 HOME DEPO-CHAIN LINK,TENSION 79-790-56-00-5620122.0403 BAND** COMMENT **INVOICE TOTAL:183.39 *052521-E.DHUSE04/30/21 01 AMAZON-LASER PRINTER01-410-56-00-5630188.9902 AMAZON-LASER PRINTER51-510-56-00-5630188.9803 AMAZON-LASER PRINTER52-520-56-00-5630188.9804 AMAZON-TONER CARTRIDGES01-410-56-00-5630129.9705 AMAZON-TONER CARTRIDGES52-520-56-00-5630129.9606 AMAZON-TONER CARTRIDGES51-510-56-00-5630129.9607 NAPA#282400-BULBS01-410-56-00-56282.3608 NAPA#281823-ANTIFREEZE51-510-56-00-562813.18)<Page 2 of 11
DATE: 05/25/21UNITED CITY OF YORKVILLETIME: 09:49:13MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900102 FNBO FIRST NATIONAL BANK OMAHA 05/25/21052521-R.HARMON 04/30/21 10 MATERIALS** COMMENT **11 WALGREENS-PHOTO DEVELOPING79-795-56-00-560644.0612 AMAZON-HERSEY KISSES79-795-56-00-56067.9813 BALLOONS ALOFT-GRAD BALLOONS 79-795-56-00-560636.0014 AMAZON-TIMER, CANDY,79-795-56-00-5606112.1815 DISPOSABLE CUPS, TRADING CARD ** COMMENT **16 HOLDERS** COMMENT **17 LAKESHORE-PRESCHOOL79-795-56-00-5606768.4518 PROGRAMING MATERIALS** COMMENT **19 WALMART-PRESCHOOL SNACKS79-795-56-00-560641.53INVOICE TOTAL:1,396.94 *052521-R.HORNER 04/30/21 01 AMAZON-WALL CHARGER79-790-56-00-562016.87INVOICE TOTAL:16.87 *052521-R.MIKOLASEK 04/30/21 01 KIESLER-AMMO01-210-56-00-56964,985.00INVOICE TOTAL:4,985.00 *052521-S,RAASCH 04/30/21 01 QUILL-TAPE, BATTERIES01-110-56-00-561046.5702 CITADEL-LOCK REPAIR AT 65123-216-54-00-5446222.7503 PRAIRIE POINTE DR** COMMENT **INVOICE TOTAL:269.32 *052521-S.AUGUSTINE-A 04/30/21 01 ILA-MARKETING FORUM82-820-54-00-541210.0002 REGISTRATION** COMMENT **03 ZOOM-DATABASE RENEWAL82-820-54-00-5460149.9004 ADOBE-ACROBAT PRO DC82-820-54-00-5460203.8805 TRIBUNE-SUBSCRIPT RENEWAL82-820-54-00-5460151.5006 REMOTE PC-REMOTE IT ACCESS82-820-54-00-54603.9507 USPS-POSTAGE82-820-54-00-54522.7508 AMAZON-WATERCOLOR PAPER,82-820-56-00-5671140.9409 HIGHLIGHTERS, BINDERS, BOOKS, ** COMMENT **10 TUBE OF LADYBUG LARVAE,** COMMENT **11 PADLOCK CODE SET** COMMENT **INVOICE TOTAL:662.92 *052521-S.IWANSKI 04/30/21 01 USPS-POSTAGE82-820-54-00-54526.03INVOICE TOTAL:6.03 *052521-S.REDMON 04/30/21 01 USPS-PRIORITY SHIPPING79-795-54-00-545231.6502 AT&T UVERSE-04/24-05/2379-795-54-00-544078.5303 INTERNET FOR TOWN SQUARE SIGN ** COMMENT **04 JOT FORM-03/06-04/06 USER FEE 79-795-56-00-560629.0005 PLUG&PAY-MAR 2021 BILLING FEE 79-795-54-00-546244.8406 WALMART-ENVELOPES79-795-56-00-561026.92)<Total for all Highlighted Library Invoices: $1,837.23Page 3 of 11
DATE: 05/25/21UNITED CITY OF YORKVILLETIME: 10:04:44MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------ 900103 FNBO FIRST NATIONAL BANK OMAHA 05/25/21052521-A.SIMMONS-B 04/30/21 01 ADS-MAY-JUN 2021 ALARM23-216-54-00-5446174.0002 MONITORING AT 651 PRAIRIE** COMMENT **03 POINTE DR** COMMENT **04 ADS MAY-JUN 2021 ALARM23-216-54-00-5446223.8305 MONITORING AT 102 E VAN EMMON ** COMMENT **06 ADS-MAY-JUN 2021 ALARM23-216-54-00-5446410.9607 MONITORING AT 800 GAME FARM RD ** COMMENT **08 QUADIENT-MAY-JUL 2021 POSTAGE 01-120-54-00-5485107.9809 MACHINE LEASE** COMMENT **INVOICE TOTAL:916.77 *052521-D.DEBORD 04/30/21 01 BEACON-SUBSCRIPTION RENEWAL 82-820-54-00-546047.50INVOICE TOTAL:47.50 *052521-E.WILLRETT 04/30/21 01 ICMA-MEMBERSHIP RENEWAL01-110-54-00-5460976.00INVOICE TOTAL:976.00 *052521-K.GREGORY 04/30/21 01 MINER#101045-MAY 2021 MANAGED 01-410-54-00-5462366.8502 SERVICES RADIO** COMMENT **03 MINER#101045-MAY 2021 MANAGED 51-510-54-00-5462430.6504 SERVICES RADIO** COMMENT **05 MINER#101045-MAY 2021 MANAGED 52-520-54-00-5462287.1006 SERVICES RADIO** COMMENT **07 MINER#101045-MAY 2021 MANAGED 79-790-54-00-5462510.4008 SERVICES RADIO** COMMENT **INVOICE TOTAL:1,595.00 *052521-N.DECKER-B 04/30/21 01 ELINE UP-SOFTWARE RENEWAL01-210-54-00-5462600.00INVOICE TOTAL:600.00 *052521-P.RATOS-B 04/30/21 01 BFCA-MAY 26, 202101-220-54-00-5412350.0002 INTERNATIONAL RESIDENTIAL CODE ** COMMENT **03 SEMINAR-CREADEUR** COMMENT **INVOICE TOTAL:350.00 *052521-S.AUGUSTINE-B 04/30/21 01 SWANK-MOVIE COPYRIGHT82-820-54-00-5460421.0002 COMPLIANCE SITE LICENSE** COMMENT **03 RENEWAL** COMMENT **04 TBS-ANNUAL LICENSE RENEWAL82-820-54-00-5462795.0005 YORKVILLE CHAMBER-ANNUAL DUES 82-820-54-00-5460100.0006 RENEWAL** COMMENT **INVOICE TOTAL:1,316.00 *CHECK TOTAL:5,801.27TOTAL AMOUNT PAID:5,801.27)<Total for all Highlighted Library Invoices: $1,363.50Page 4 of 11
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 06/08/21UNITED CITY OF YORKVILLETIME: 08:36:43CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/14/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105028 BAKTAY BAKER & TAYLOR203588733704/29/21 01 BOOKS84-840-56-00-5686802.56INVOICE TOTAL:802.56 *CHECK TOTAL:802.56TOTAL AMOUNT PAID:802.56FY 21Page 5 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 06/08/21UNITED CITY OF YORKVILLETIME: 08:42:50CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/14/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105029 BAKTAY BAKER & TAYLOR203580407405/22/21 01 BOOKS84-840-56-00-56861,148.90INVOICE TOTAL:1,148.90 *203580650705/17/21 01 BOOKS84-840-56-00-5686379.57INVOICE TOTAL:379.57 *203593661505/19/21 01 BOOKS84-840-56-00-5686458.97INVOICE TOTAL:458.97 *203595285705/25/21 01 BOOKS84-840-56-00-5686251.66INVOICE TOTAL:251.66 *CHECK TOTAL:2,239.10105030 DELAGE DLL FINANCIAL SERVICES INC7253706105/17/21 01 JUL 2021 COPIER LEASE82-820-54-00-5462185.00INVOICE TOTAL:185.00 *CHECK TOTAL:185.00105031 FRSTINSU LIBERTY MUTUAL INSURANCE COMP.999061264-060121 06/01/21 01 NEW BOND OFFICIAL-RENEWAL 82-820-54-00-5462800.00INVOICE TOTAL:800.00 *LSF037877-0320335-05 05/14/21 01 BOND RENEWAL82-820-54-00-5462456.00INVOICE TOTAL:456.00 *CHECK TOTAL:1,256.00105032 MIDWTAPE MIDWEST TAPE50039179405/04/21 01 DVDS84-840-56-00-568522.49INVOICE TOTAL:22.49 *FY 22Page 6 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 06/08/21UNITED CITY OF YORKVILLETIME: 08:42:50CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/14/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105032 MIDWTAPE MIDWEST TAPE50041156905/07/21 01 AUDIO BOOK84-840-56-00-568319.9902 DVDS84-840-56-00-568537.48INVOICE TOTAL:57.47 *50042980905/11/21 01 DVDS84-840-56-00-568541.73INVOICE TOTAL:41.73 *50048759305/25/21 01 DVD84-840-56-00-568519.49INVOICE TOTAL:19.49 *CHECK TOTAL:141.18105033 RJONEIL R.J. O'NEIL, INC.0011417205/31/21 01 05/20/21 HVAC REPAIR82-820-54-00-5495280.00INVOICE TOTAL:280.00 *CHECK TOTAL:280.00105034 SOUND SOUND INCORPORATEDR17390305/10/21 01 JUN-AUG 2021 TELEPHONE &82-820-54-00-5462291.0002 VOICE MAIL SERVICE AGREEMENT ** COMMENT **INVOICE TOTAL:291.00 *CHECK TOTAL:291.00105035 THYSSEN THYSSENKRUPP ELEVATOR CORP300590351605/01/21 01 MAY-JUL 2021 ELEVATOR82-820-54-00-5462578.3702 MAINTENANCE** COMMENT **INVOICE TOTAL:578.37 *CHECK TOTAL:578.37FY 22Page 7 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 06/08/21UNITED CITY OF YORKVILLETIME: 08:42:50CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 06/14/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105036 TODAYS TODAY'S BUSINESS SOLUTIONS INC1185905/12/21 01 ANNUAL LICENSE FEE REWAL & 82-820-54-00-54621,244.0002 COIN TOWER SERVICE AGREEMENT ** COMMENT **INVOICE TOTAL:1,244.00 *CHECK TOTAL:1,244.00105037 TRIBUNE CHICAGO TRIBUNE COMPANY10394737-05162105/16/21 01 SUBSCRIPTION RENEWAL THROUGH 82-820-54-00-5460151.5002 08/15/21** COMMENT **INVOICE TOTAL:151.50 *CHECK TOTAL:151.50105038 YOUNGM MARLYS J. YOUNG05102105/25/21 01 05/10/21 MEETING MINUTES82-820-54-00-5462114.75INVOICE TOTAL:114.75 *05172106/03/21 01 05/17/21 MEETING MIYTES82-820-54-00-546243.25INVOICE TOTAL:43.25 *05242106/06/21 01 05/24/21 MEETING MINUTES82-820-54-00-546269.50INVOICE TOTAL:69.50 *CHECK TOTAL:227.50TOTAL AMOUNT PAID:6,593.65FY 22Page 8 of 11
REGULAR OVERTIME TOTALIMRFFICA TOTALSADMINISTRATION20,162.25$ -$20,162.25 2,248.37$ 1,497.06$ 23,907.68$ FINANCE11,557.14 -11,557.14 1,300.66 874.58 13,732.38$ POLICE125,675.50 3,673.88 129,349.38 719.52 9,625.75 139,694.65$ COMMUNITY DEV.20,814.10 -20,814.10 2,345.79 1,556.67 24,716.56$ STREETS16,664.18 213.23 16,877.41 1,875.08 1,237.06 19,989.55$ WATER16,971.04 207.14 17,178.18 1,908.50 1,253.32 20,340.00$ SEWER9,280.10 -9,280.10 1,031.02 676.28 10,987.40$ PARKS23,240.69 -23,240.69 2,568.27 1,722.87 27,531.83$ RECREATION14,479.66 -14,479.66 1,340.14 1,075.62 16,895.42$ LIBRARY14,854.08 -14,854.08 928.08 1,100.76 16,882.92$ TOTALS273,698.74$ 4,094.25$ 277,792.99$ 16,265.43$ 20,619.97$ 314,678.39$ TOTAL PAYROLL314,678.39$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMay 14, 2021Page 9 of 11
REGULAR OVERTIME TOTAL IMRFFICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,900.00 - 3,900.00 - 298.35 4,198.35 ADMINISTRATION23,790.15 - 23,790.15 2,643.08 1,768.84 28,202.07 FINANCE12,680.75 12,680.75 1,408.83 949.07 15,038.65 POLICE126,685.27 3,904.90 130,590.17 719.52 9,697.65 141,007.34 COMMUNITY DEV.19,814.10 - 19,814.10 2,201.35 1,457.24 23,472.69 STREETS17,627.57 - 17,627.57 1,958.42 1,294.45 20,880.44 WATER16,971.04 102.21 17,073.25 1,896.84 1,245.39 20,215.48 SEWER9,280.12 - 9,280.12 1,031.02 676.18 10,987.32 PARKS25,861.97 57.81 25,919.78 2,755.25 1,920.17 30,595.20 RECREATION19,003.47 - 19,003.47 1,807.69 1,416.01 22,227.17 LIBRARY15,079.11 - 15,079.11 975.83 1,117.95 17,172.89 TOTALS291,601.89$ 4,064.92$ 295,666.81$ 17,397.83$ 21,910.79$ 334,975.43$ TOTAL PAYROLL334,975.43$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYMay 28, 2021Page 10 of 11
Library CC Check Register ‐ FY21(Pages 1 ‐ 3)05/25/2021 $1,837.23
Library CC Check Register ‐ FY22 (Page 4)05/25/2021 1,363.50
Library Check Register ‐ FY21 (Page 5)06/14/2021 802.56
Library Check Register ‐ FY22 (Pages 6 ‐ 8)06/14/2021 6,593.65
Marlys Young ‐ 04/26/21 Meeting Minutes 05/25/2021 $35.00
Nicor ‐04/01/21‐05/03/21 services 05/25/2021 1,389.19
Demco ‐ Subscription Renewal 05/11/2021 $920.31
IPRF ‐ June 2021 Workers Comp 05/11/2021 872.21
Glatfelter Liability Ins. ‐ Installment #5 05/11/2021 903.08
DLL Financial ‐ June 2021 Copier Lease 05/11/2021 185.00
TOTAL BILLS PAID: $14,901.73
DATE
Bi‐weekly (Page 9)05/14/2021 $16,882.92
Bi‐weekly (Page 10)05/28/2021 17,172.89
TOTAL PAYROLL:$34,055.81
TOTAL DISBURSEMENTS:$48,957.54
FY 22
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, June 14, 2021
ACCOUNTS PAYABLE
FY 21
Page 11 of 11
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DATE: 06/08/2021UNITED CITY OF YORKVILLEPAGE: 1TIME: 11:35:14GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOWFOR FISCAL YEAR 2022ACTIVITY THROUGH FISCAL PERIOD 01PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDORCHECK INVOICEDEBITCREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________0105/01/2021 BEGINNING BALANCE49,510.68TOTAL ACCOUNT ACTIVITY0.000.00ENDING BALANCE49,510.68GRAND TOTAL0.0049,510.68TOTAL DIFFERENCE0.0049,510.68
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% of Fiscal Year 8%Year-to-Date FISCAL YEAR 2022
ACCOUNT NUMBER DESCRIPTION May-21 Totals BUDGET
% of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 36,449 36,449 776,734 4.69%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 39,429 39,429 836,024 4.72%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 2,085 2,085 5,250 39.71%
82-000-41-00-4170 STATE GRANTS - - 21,151 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 557 557 8,500 6.55%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,435 1,435 8,500 16.89%
82-000-44-00-4422 COPY FEES 271 271 3,800 7.13%
82-000-44-00-4439 PROGRAM FEES - - - 0.00%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 41 41 2,000 2.07%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME - - 1,750 0.00%
82-000-48-00-4850 MISCELLANEOUS INCOME 98 98 2,000 4.92%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 1,776 1,776 26,993 6.58%
TOTAL REVENUES: LIBRARY 82,142 82,142 1,692,702 4.85%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 17,137 17,137 286,470 5.98%
82-820-50-00-5015 PART-TIME SALARIES 12,796 12,796 195,544 6.54%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,904 1,904 32,180 5.92%
82-820-52-00-5214 FICA CONTRIBUTION 2,219 2,219 35,685 6.22%
82-820-52-00-5216 GROUP HEALTH INSURANCE 5,206 5,206 105,501 4.93%
82-820-52-00-5222 GROUP LIFE INSURANCE - - 377 0.00%
82-820-52-00-5223 DENTAL INSURANCE - - 7,079 0.00%
82-820-52-00-5224 VISION INSURANCE 34 34 1,088 3.09%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - 1,000 0.00%
82-820-52-00-5231 LIABILITY INSURANCE 1,775 1,775 25,993 6.83%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES - - 3,000 0.00%
82-820-54-00-5415 TRAVEL & LODGING - - 1,500 0.00%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - 2,500 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS - - 7,200 0.00%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2022 BUDGET REPORT
For the Month Ended May 31, 2021
1
% of Fiscal Year 8%Year-to-Date FISCAL YEAR 2022
ACCOUNT NUMBER DESCRIPTION May-21 Totals BUDGET
% of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2022 BUDGET REPORT
For the Month Ended May 31, 2021
82-820-54-00-5452 POSTAGE & SHIPPING - - 750 0.00%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 569 569 11,000 5.17%
82-820-54-00-5462 PROFESSIONAL SERVICES 980 980 40,000 2.45%
82-820-54-00-5466 LEGAL SERVICES - - 3,000 0.00%
82-820-54-00-5468 AUTOMATION - - 20,000 0.00%
82-820-54-00-5480 UTILITIES - - 12,351 0.00%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 1,033 1,033 50,000 2.07%
82-820-54-00-5498 PAYING AGENT FEES - - 1,700 0.00%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - - 8,000 0.00%
82-820-56-00-5620 OPERATING SUPPLIES - - 4,000 0.00%
82-820-56-00-5621 CUSTODIAL SUPPLIES - - 7,000 0.00%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 2,000 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING - - 2,000 0.00%
82-820-56-00-5675 EMPLOYEE RECOGNITION - - 300 0.00%
82-820-56-00-5685 DVD'S - - 500 0.00%
82-820-56-00-5686 BOOKS - - 1,500 0.00%
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT - - 75,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT - - 16,675 0.00%
2013 Refunding Bond -
82-820-99-00-8000 PRINCIPAL PAYMENT - - 645,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT - - 103,550 0.00%
TOTAL FUND REVENUES 82,142 82,142 1,692,702 4.85%
TOTAL FUND EXPENDITURES 43,652 43,652 1,709,443 2.55%
FUND SURPLUS (DEFICIT)38,490 38,490 (16,741)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 10,300 10,300 50,000 20.60%
84-000-45-00-4500 INVESTMENT EARNINGS 13 13 200 6.72%
84-000-48-00-4850 MISCELLANEOUS INCOME - - - 0.00%
TOTAL REVENUES: LIBRARY CAPITAL 10,313 10,313 50,200 20.54%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 15,000 0.00%
84-840-56-00-5683 AUDIO BOOKS - - 3,500 0.00%
2
% of Fiscal Year 8%Year-to-Date FISCAL YEAR 2022
ACCOUNT NUMBER DESCRIPTION May-21 Totals BUDGET
% of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2022 BUDGET REPORT
For the Month Ended May 31, 2021
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - 500 0.00%
84-840-56-00-5685 DVD'S - - 3,000 0.00%
84-840-56-00-5686 BOOKS - - 50,000 0.00%
84-840-60-00-6020 BUILDING IMPROVEMENTS - - 20,000 0.00%
TOTAL FUND REVENUES 10,313 10,313 50,200 20.54%
TOTAL FUND EXPENDITURES - - 95,500 0.00%
FUND SURPLUS (DEFICIT)10,313 10,313 (45,300)
3
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•"em,ruoo.,
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May YTD % of FY 2022
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 75,878$ 75,878$ 4.70% 1,612,758$ -$0.00%
Intergovernmental
Personal Property Replacement Tax 2,085$ 2,085$ 39.71%5,250$ 800$ 160.65%
State Grants --0.00% 21,151 -0.00%
Total Intergovernmental 2,085$ 2,085$ 7.90% 26,401$ 800$ 160.65%
Library Fines 557$ 557$ 6.55%8,500$ -$0.00%
Charges for Services
Library Subscription Cards 1,435$ 1,435$ 16.89%8,500$ -$0.00%
Copy Fees 271 271 7.13%3,800 -0.00%
Total Charges for Services 1,706$ 1,706$ 13.87% 12,300$ -$0.00%
Investment Earnings 41$ 41$ 2.07%2,000$ 203$ -79.53%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$-$0.00%-$-$0.00%
Rental Income --0.00%1,750 -0.00%
Miscellaneous Income 98 98 4.92%2,000 -0.00%
Transfer In 1,775 1,775 6.58% 26,993 5,911 -69.97%
Total Miscellaneous & Transfers 1,874$ 1,874$ 6.09% 30,743$ 5,911$ -68.30%
Total Revenues and Transfers 82,141$ 82,141$ 4.85% 1,692,702$ 6,914$ 1088.12%
Expenditures
Library Operations 43,652$ 43,652$ 2.55%1,709,443$ 83,048$ -47.44%
50 Salaries 29,933 29,933 6.21% 482,014 51,531 -41.91%
52 Benefits 11,137 11,137 5.33% 208,903 24,693 -54.90%
54 Contractual Services 2,582 2,582 1.69% 153,001 6,824 -62.17%
56 Supplies --0.00% 25,300 -0.00%
99 Debt Service --0.00% 840,225 -0.00%
Total Expenditures and Transfers 43,652$ 43,652$ 2.55% 1,709,443$ 83,048$ -47.44%
Surplus(Deficit)38,489$38,489$(16,741)$ (76,134)$
*May represents 8% of fiscal year 2022
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended May 31, 2021 *
Fiscal Year 2021
For the Month Ended May 31, 2020
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Library Director’s Report for May 2021
Summary
Programming:
2021 Summer Reading Program: Reading Colors Your World - June 1 – July 31
Yorkville Public Library is excited to present this year’s summer reading programs for children, teens,
and adults! This year the children’s program is divided between June and July. We are challenging our
young patrons to read 425 minutes each month! At the end of each month, children can submit their
reading log to be entered into the Grand Prize Raffle. Simply record your child’s minutes on the print log
available at the library or use the online portal to record your minutes via the YPL website (under
summer reading). Using the online portal will also allow for weekly challenges and prizes.
We are challenging our teen and adult patrons to read 6 books and complete 4 mini-challenges! The
challenges will be biweekly, and each has a raffle prize! We will also be featuring a few take-home crafts,
while supplies last, that embrace the theme of “Reading Colors Your World” so keep an eye out at the
Adult Services Desk! Patrons can record their books using the print log available at the library or use the
online portal via the YPL Website (under summer reading).
Grand prizes for both programs will be drawn August 2, 2021.
A special thanks to our sponsors this year include Wendy’s, Keller’s Farmstand, NIU Football, Sweet
Temptations, Grace, Amy’s Evergreen Farm, Foxy’s Ice Cream, Silver Fox, Rosati’s, and the Friends of the
Library.
Some of the list of programs available for all ages during the month of June:
Window Art, Chalk the Walk, Virtual 3D Printing, Girls Who Code (Zoom), Stories in the Park, Facebook
Spanish Story Time, Drop in Story Time, Escape Room Activity, Tots and Toddlers, STEM Camp, Facebook
Story Time, Movie Monday, Colorful Creatures of Illinois (Zoom), Only One You, Heartland School Story
Time, Summer Intern (teens), Where Did Van Gogh, Go?, Color Splat Hunt, Real Tadpoles, Book Clubs:
YA Teen, 3-5 Grade, 1-2 Grade, Lunch Bunch, and Men’s Book Club, Threads, and Creative Writing
Group.
Some special programs coming in July:
Weekly Art Programs, Crochet Club, Candyland, a presentation by Food Historian, Cynthia Clampitt.
Building:
City electrician came in to look at an issue we are having with our 4-fire exit/emergency gates outside of
the building not locking/unlocking. He spent quite a bit of time trying to troubleshoot the issue but was
unable to repair them. Contacted ADS to address the problem. A technician was here for 2 days
working to get the doors back into operation.
Umbrella Technologies installed the last access reader for the back door entrance. He trained
management staff in the process of programming our new key fobs.
Had to contact R.J. O’Neil 2 times this month to restart the chiller.
5/20/21 Technician had to clear an alarm and reset the chiller. The water was close to 100 degrees, and
he had to load the compressors slowly so they would not fail on high suction pressure.
6/2/21 Technician said the evaporator pump was not running because the building automation system
was turned off. The tech reset the chiller and building automation computer and the evaporator pump
turned back on.
Jeff from TCG Solutions has been in the building working on getting us ready to go live with our new
phone system on July 1.
Contacted Comcast to cancel our internet service and port our numbers on voice service effective July 1
when we switch over to Metronet.
The 1st floor button on the elevator broke off and had to call ThyssenKrupp for service.
Showalter Roofing came and preformed the warranty maintenance on the snow guards, repaired
several spots on our gutters, and cleaned out all gutters on the building. They sent 2 crew members
who were here for ½ day working. They did an excellent job and thoroughly cleaned up around the
building.
Reports:
This month I have been working on preparing the IPLAR (Illinois Public Library Annual Report) for the
State of Illinois. I have worked with Rob, Finance Director to provide me numbers for several items on
report, which is due to the State by June 30.
Library Operations:
5/18/21 – Posted signage in the library per Governor’s executive orders about mask wearing.
We had 5 people apply for the Director of Adult Services position. We have interviewed 3 people and
hope to decide next week.
Staff and Training:
Several staff members will be viewing a webinar from Ryan Dowd on “customers without masks”.
We have posted several weekly comic strips on our Facebook page featuring Ms. Treata Book and Ms. J.
they have been well received.
We had an employee resign because their family has moved, and she has accepted a full-time job. We
will need to fill this position at the end of the summer.
Website Redesign:
We have been sent a demo link to our website for staff to go over and test with different devices
(phones, tablets, laptops) to make sure it is viewable/working on all platforms. We will be reviewing this
individually and then meeting as a group to discuss and send our 1st revisions back to Weblinx for
editing.
Services:
The Illinois Cards for Kids Act is an amendment to Illinois Public Library Non-Resident Services that
allows qualifying students in pre-kindergarten through twelfth grade who participate in the Federal Free
and Reduced-Price Meal Program at their school, and reside outside of the city limits, to obtain a library
card free of charge. To be issued a card at the library, parents/guardians of the students will need to
present their letters of free and reduced lunch eligibility that they receive each year on or around July 1
from the State to the Circulation desk and fill out an application. We have been in contact with the
school district and our information is being passed along to the appropriate people. We will reach out
again to the school district in early August.
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YORKVILLE STATISTICS FOR FY21 PRAIRIECAT
All
Transacti
ons
web
renewals
checkout
s+
renewals
checkout
s renewals
all holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciproc
al
Borrower
s
atYorkvill
e
Items
added
Patrons
added
MAY 13,586 811 5,836 5,581 255 335 1,834 5,581 600 1,450 316 432 73
JUNE
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 16 21 3 5 23 82 40 784 402 298 0
JUN
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
PATRON DOOR COUNT 3,889
CURBSIDE PATRONS 38
HOME DELIVERY 2
NUMBER OF CHILDREN'S PROGRAMS 12
CHILDREN'S ROGRAM ATTENDANCE 180
NUMBER OF CHILDREN'S PASSIVE PROGRAMS 16
CHILDREN'S PASSIVE PROGRAM ATTENDANCE 819
NUMBER OF YA PROGRAMS 4
YA PROGRAM ATTENDANCE 21
NUMBER OF YA PASSIVE PROGRAMS 2
YA PASSIVE PROGRAM ATTENDANCE 10
YOUTH SUMMER/WINTER READING
NUMBER OF ADULT PROGRAMS 5
ADULT PROGRAM ATTENDANCE 39
NUMBER OF ADULT PASSIVE PROGRAMS
ADULT PASSIVE PROGRAM ATTENDANCE
ADULT SUMMER/WINTER READING
MEETING ROOM USE:Library 11
Community 3
Rental
STUDY ROOM USE 21
YOUTH COMPUTER SESSIONS 23
ADULT COMPUTER SESSIONS 211
FRIENDS VOLUNTEER HOURS
IPLAR NOTES: COUNT LIVE VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE
COUNT VIEWS OF RECORDED VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE
FY 2021 COLLECTION DEVELOPMENT REPORT
Inventory was completed fall of 2020 having taken 2 years to complete. Only 64 items were found to be
missing. After searching several times that number was brought down to 32, as of May 2021 this
number was again brought down to 6 items missing.
YA fiction was weeded Dec. 2020. An extra bookshelf was brought in, and the books were shifted to
accommodate the growing collection. At this point we have no extra room in the YA fiction area and will
have to weed periodically to accommodate new books.
Parenting books were weeded and updated with 40 new books.
Large Print was also weeded Fall of 2020. This area is also at capacity and will have to be weeded
periodically to accommodate new books.
Easy Readers continue to be the most checked out area of the collection, it is our intention to continue
to work on expanding this area. Picture books are the second most checked out area and adult fiction
came in third.
Due to generous development fees the last three years the collection has not only grown but is a
younger collection than it was 5 years ago when looking at publication dates.
A State grant to RAILS ($125,000.00) during COVID (Nov. 2020) will expand children’s e-books (both
fiction and non-fiction) in Axis360.
We continue to see a decrease in the number of magazine titles that are printed. We would like to see
the library move to digital popular magazines in the future if funds permit.
While we did purchase Playaway’s for Adults and children initially, we have seen that Adults prefer to
either listen to books on CD or to listen by digital download. We will continue to purchase a limited
number for children’s but will no longer for adults as they are very expensive.
We feel we are addressing the EDI initiatives gradually as more publishers make materials by more
diverse authors available. We conscientiously purchase these new titles when available keeping in mind
our area demographic population so that we might make our collection more diverse and inclusive.
We have expanded the graphic novels in all levels, youth, young adult, and adult.
We began purchasing DVD/Blu-ray combo packs in 2019 with the idea that we were getting two
circulations by splitting them up. The publishers have caught on and now do not offer combo packs
much. When they do and you preorder, suddenly they no longer say it will come that way. So, we are
inclined to mostly but not exclusively purchase the DVD versions to save costs.
In FY21 we purchased 3,499 new items for the library. (Figure does not include magazines or donated
books added to the collection.)
Respectfully submitted by
Dixie DeBord
Director of Technical Services
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February 8, 2021
Russ Walter
Yorkville Public Library
902 Game Farm Rd.
Yorkville, IL 60560
Re: Alerton BAS Upgrade
THG020421
Syserco Midwest Inc. is pleased to present the following proposed pricing and associated scope
of work for the installation of an Alerton Ascent DDC Control System for Yorkville Public
Library in accordance with the Scope of Work outlined below. Syserco Midwest Inc. will
provide design, installation, programming and startup of an Alerton Ascent DDC Control System
for the following:
Scope: Replace 1 Obsolete BCM Array and Workstation
•Provide and install (1) new Alerton Control Module (data sheet attached)
•Provide and install battery backup for ACM.
•Provide (1) 64 device license
•Back up all databases after completion
Compass Upgrade
•Provide and set up new Dell workstation
•Upgrade Envision for BacTalk to Compass Medium software package
•Transfer all system graphics, programs, and databases
•Verify system operation for trends, alarms, and schedules
•Backup all databases after completion
Pricing
•ACM Controller, Workstation, Software - $12,910
•Engineering, Installation, Programming and Checkout - $6,990
•Shipping & Warranty - $650
•Total Price: $20,550
Deduct: Yorkville to provide new Windows-based PC.
Deduct Price = $2,500
Assumptions/Clarifications:
1.Any equipment specified to be integrated to the BAS are to be supplied with appropriate
BACNet MS/TP Open Protocol translator for integration to Alerton BAS. Further, pricing is
based upon Equipment Supplier providing all necessary onsite programming / technical
support to ensure both systems are communicating and all points are mapped and
interactive between systems in conjunction with BAS Contractor.
2.Point availability from and specific sequences of operation and controllability of Equipment
with Manufacturer provided controls is limited by Manufacturer. Syserco does not have the
ability to modify Equipment Manufacturer sequences.
3.Standard Syserco temperature sensors, CO2, damper actuators, current sensors and
relays etc.will be provided.
4.Ethernet Connectivity to all “Global” controllers to be provided by others prior to startup
activities.
5.All field controllers to utilize BACNet MSTP communication bus. We have excluded IP field
bus communications.
6.All wire in walls and concealed areas is ran exposed in plenum cable. Wire in exposed
areas is enclosed in EMT conduit raceway.
7.All concealed tubing is FR Poly.
8.120V power to all “Global” controllers to be provided by others prior to startup activities.
9.A One year warranty from date of system acceptance is included.
Exclusions: We specifically exclude all work not included in our Scope of Work above,
including, but not limited to the following:
1.Unless specifically noted as a line item below under “Proposed Pricing” any cost impact
resulting from COVID jobsite specific IIPPs is excluded and will be provided
after Syserco receives the General Contractor’s site specific COVID plan.
2.Commissioning Agent / Validation support is specifically excluded except as noted above.
All testing scripts are to be developed and provided by a 3rd Party Commissioning Agent.
3.All control wiring and/or installation of “ship loose” not directly connected to Syserco
hardware or Syserco communications network is excluded unless noted above.
4.Building or Utility or sub metering, metering and monitoring is excluded.
5.Domestic or Irrigation Water Metering, monitoring is excluded.
6.Trenching is excluded.
7.Patching is excluded.
8.Demolition is excluded.
9.Sequence of Operations development is excluded.
10.Coring is excluded.
11.120V Power to all control and transformer panels is by Division 26.
12.Smoke detectors supplied, installed, powered, controlled, and interlocked to mechanical
equipment by others.
13.Any work associated with the fire alarm system or life safety system including combination
SPF, fire/smoke dampers, actuators, annunciators, associated wiring, alarm points,
programming and life safety testing or any work associated with smoke control is excluded.
14.Firefighters control panel is excluded.
15.All gauges, thermometers and other indicating devices supplied, installed, tubed by others.
16.Roof Penetrations, flashing, roof repair/patching and Wall/Floor cutting/patching/painting is
excluded.
17.Cost for permits is excluded. If permits are needed they are to be procured by owner.
18.Overtime is excluded.
Terms and Conditions: This quotation is subject to acceptance within 45 calendar days and to
all of the terms and conditions contained below.
1.Syserco’s quotation specifically excludes any “Pre-Payment” or “Early Payment” discounts.
If contractor plans on enforcing any discount clause, the appropriate amount to offset any
discount percentage is to be added to Syserco’s final contract value.
2.Syserco’s quotation is based upon a 10% initial Mobilization/Engineering Fee.
3.This proposal will constitute the Scope of Work under Client’s contract with Syserco Inc.
4.A joint-check agreement is required between Syserco Inc. and Client unless Client has
previously established satisfactory credit with Syserco Inc. Credit ratings are based solely
on Syserco Inc.’s methods for determining credit worthiness and may change to reflect
recent credit history.
5.Syserco is bondable, however the cost of bonds is not included and if required, shall be an
additional expense to Client.
6.No work will commence on project, including engineering submittals until receipt of mutually
agreeable contract that shall include, but not be limited to satisfactory progress payments,
no special or limited consequential damages and all other terms no less favorable than the
Contractor has with the owner.
I appreciate the opportunity to provide you with this proposal and look forward to our future
involvement on this project. If you have any questions or additional requests, please do not
hesitate to call me at
312-720-6758.
Sincerely,
Thomas Goetz
Account Executive
Syserco
t.goetz@syserco.com
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AGREEMENT FOR E-RATE CONSULTING SERVICES
For Funding Years 2022-2024
THIS AGREEMENT (the "Agreement") is made and entered into by and between YORKVILLE PUBLIC
LIBRARY, 902 Game Farm Road, Yorkville, IL 60560, BEN: 135742, (the "Client") and E-Rate Funding
Services, LLC, 718 Saint Nicholas Dr., O'Fallon, IL 62269-3125, St. Clair County, CRN 16082747, (the
"Consultant").
RECITALS:
•The Client desires to have a Consultant to prepare documentation, forms and applications
regarding the Federal Communications Commission ("FCC") E-Rate Program.
•Client has the authority to enter into an Agreement with a Consultant for purposes of complying
with the FCC E-Rate Program.
•Consultant is duly qualified to provide the services called for in this Agreement in consideration
for the fee stipulated in this Agreement.
IN CONSIDERATION OF the matters described above and of the mutual benefits and obligations set forth
in this Agreement, the receipt and sufficiency of which consideration is hereby acknowledged, the Client
and the Consultant (individually the "Party" and collectively the "Parties" to this Agreement) agree as
follows:
Professional Services Provided The Client hereby agrees to engage the Consultant to provide the Client
with services (the "Services") consisting of:
Best practices consulting services in all matters related to Priority One and Priority Two applications of
the Federal Communication Commission E-Rate filings with the schools and library division ("SLD");
including E-Rate Program rules, regulations, policies, procedures, guidelines and deadlines.
Services provided under this agreement to include the following:
1.Advise Client on E-Rate compliance including updates on rule or regulatory changes, as applicable
2.Advise Client of eligible services (USAC Eligible Service List "ESL")
3.Advise and assist Client in the vendor selection process, sharing all vendor proposals, ensuring
compliance with program rules and regulations
4.Advise and coordinate the preparation and filling of FCC Forms: 470, 471, 486, 500; item 21
attachments and related forms, e.g. RAL
a.Notify service providers of applicant's reimbursement payment option(s):
1.File FCC Form 472, applicant reimbursement (BEAR) or
2.File for Service Provider Invoice (SPI) vendor specific discounts. as specified
b.Prepare and file as required:
1.Invoice Deadline Extension Request (IDER)
2.Service Provider Identification Number (SPIN) change requests
3.Service Substitution Requests
5.Respond to requests from USAC:
a.Program Integrity Assurance (PIA)
b.Selective Review Information Request (SRIR) related to a contracted filing year (current)
c.Payment Quality Assurance (PQA)
6.Preparation and filing of USAC and/or FCC appeals
7.Invoice Reconciliation for previous fund year disbursement
8.Follow up action as requested to all Funding Years
9.Act as the client's main point of contact with the SLD
10.Advise Client on E-Rate compliance including updates on rule or regulatory changes, as applicable
11.Other services or tasks which the Parties may agree on
Yorkville Public Library -Agreement for Consulting Services & Letter of Agency
Client Responsibilities
•Provide all required / requested information and data necessary for successful participation for
filing all forms with the SLD in a timely manner
•Take such official action to review drafts and promptly sign and return all forms required for filing
with a third party in a timely manner
•Inform the Consultant at least forty-five (45) days prior to the signing of any contract that may
concern E-Rate Eligible services
•Inform the Consultant within two (2) business days of any communication the Applicant receives
from the SLD of the Universal Service Administrative Company ("USAC") or a service provider.
•Promptly pay Consultant's fee(s) for services rendered. All payments are due and payable upon
receipt of the invoice, unless other payments options have been agreed upon by the parties
•Retain all necessary E-Rate documentation and correspondence relative to the program for at
least ten (10) years from the last date of service
•USAC-EPC Portal. Client agrees to designate E-Rate Funding Services, LLC, as the Client's E-Rate
consultant with full rights as defined by USAC
Compensation For the services rendered by the Consultant as described by this Agreement, the Client
will provide compensation (the "Compensation") to the Consultant as follows:
•Category 1 Services -Telecommunications & Internet Access as designated by USAC:
1.For Funding Year 2022, $400.00 -payable July 1, 2021 or at contract signing.
2.For Funding Year 2023, $400.00 -payable July 1, 2022
3.For Funding Year 2024, $400.00 -payable July 1, 2023
•Category 1 Services -Special Construction & Self-provisioned Network fees -percentage of the
approved funding as indicated in the USAC funding decision letter that is funded via either the SPI
or BEAR payment option; funded amount up to $500,000 at 3.0%; $500,001 to $1,000,000 at 2.5%;
over $1,000,001 at 2%.
•Category 2 Services-Internal Connections (IC) at five percent {5%); Basic Maintenance of Internal
Connections (BMIC), and Managed Internal Broadband (MIB) Services at 10% of the approved
funding as indicated in the USAC funding decision letter that is funded via either the SPI or BEAR
payment option; a minimum fee of $250.00 may be charged.
Additional Compensation The Client understands that the Compensation as provided in this Agreement
will constitute the full and exclusive monetary consideration and compensation for all services in all
matters related to Priority One and Priority Two applications performed by the Consultant. At the written
request of the Client, the Consultant will provide additional Professional Services, compensation as agreed
to by the parties.
Term The term of this Agreement ("Term") is for three (3) funding years commencing with funding year
2021 and will remain in full force until all issues with/for each funding year are resolved. The Term of this
Agreement may be extended by mutual written agreement of the Parties.
Termination Either party may terminate this Agreement by delivering written notice of at least (30) days
of the termination date.
Conflict of Interest No business or personal relationship exists between and client employee and the
consultant.
Page 2
Yorkville Public Library-Agreement for Consulting Services & Letter of Agency
Attorney's Fees and Costs In any litigation, arbitration, or other proceeding by which one party either
seeks to enforce its rights under this Agreement (whether in contract, tort, or both) or seeks a declaration
of any rights or obligations under this Agreement, each party shall bear its own attorney fees, together
with any costs and expenses to resolve the dispute and to enforce the final judgement.
Severability In the event that any of the provisions of this Agreement are held to be invalid or
unenforceable in whole or in part, all other provisions will nevertheless continue to be valid and
enforceable with the invalid or unenforceable parts severed from the remainder of this Agreement.
Confidentiality Confidential information refers to any data or information relating to the Client, whether
business or personal, which would reasonably be considered to be private or proprietary to the Client and
that is not generally known and where the release of that Confidential Information could reasonably be
expected to cause harm to the Client.
The Consultant agrees that they will not disclose, divulge, reveal, report or use, for any purpose, any
Confidential Information which the Consultant has obtained, except as authorized by the client, or
required by law. This obligation will survive for a period of one (1) year from the termination of this
Agreement.
Independent Contractor While engaged in carrying out and complying with the terms and conditions of
this Agreement, Consultant is an independent contractor and not an officer, employee, or agent of the
Client.
Limitation of Liability The Client is responsible for verifying the accuracy of information submitted to the
Consultant. The Consultant disclaims and makes no warranty, express or implied, nor assumes any legal
liability or responsibility for the validity, accuracy, correctness, or completeness of any information that is
provided by the Client to the Consultant. By submitting information, the Client understands that
Consultant will submit the information to USAC, and shall not be liable for any direct, indirect, incidental,
consequential, or exemplary damages, including but not limited to, damages for loss of funding, data or
other intangible losses, resulting from the Client's non-response or incomplete response and/or the
Client's inaccurate, invalid, incorrect, or incomplete provision of information.
Modification of Agreement Any amendment or modification of this Agreement or additional obligation
assumed by either Party in connection with this Agreement will only be binding if evidenced in writing
signed by each Party or an authorized representative of each Party.
Assignment The Consultant will not voluntarily or by operation of law assign or otherwise transfer its
obligations under this Agreement without the prior written consent of the Client.
In the event the Consultant is unable to perform the above duties; with the consent of the Client, they
may be assumed by Gerard "Gerry" F. Zeller, of Zeller and Associates, LLC; CRN 16051885; Telephone:
847-828-4606; Email: gzeller@zellerandassociates.com; Fax: 847-729-5240.
Governing Law It is the intention of the Parties to this Agreement that this Agreement and the
performance under this Agreement, and all suits and special proceedings under this Agreement, be
construed in accordance with and governed, to the exclusion of the law of any other forum, by the laws
of the State of Illinois, without regard to the jurisdiction in which any action or special proceeding may be
instituted.
Authority The individuals executing this Agreement represent and warrant that they have the legal
capacity and authority to execute and contractually bind their respective legal entities.
Page 3
Yorkville Public Library -Agreement for Consulting Services & Letter of Agency
Entire Agreement This Agreement, supersedes any and all other agreements, whether oral or in writing,
between the parties with respect to the subject of this Agreement. The Agreement contains all of the
covenants and agreements between the parties with respect to the subject of this Agreement, and each
party acknowledges that no representations, inducements, promises, or agreements have been made by
or on behalf of any party except the covenants and agreements embodied in this Agreement. No
agreement, statement, or promise not contained in this Agreement shall be valid or binding on the parties
with respect to the subject of this Agreement.
ACCEPTED on this 25th day of May 2021
Print Name of Authorized Signatory:
Russ Walter
Title: Trustee
E-Rate Funding Services, LLC
CRN 16082747
Cell: 973-714-37241 Email: dave.erfs@att.net
Home Office: 618-589-9233 I Fax: 866-735-8070
J.
Page4
From: J Burns <jtburns593@gmail.com>
Sent: Tuesday, June 08, 2021 8:51 AM
To: Russ Walter <russ.walter@yorkville.lib.il.us>
Subject: Library Revised Quote
Greetings Russ
As promised here is an overview of the scope of work for the Yorkville Public Library. This is a "snapshot"
-we will present more detail on the 14th.
1) Inspect and make any necessary repairs to existing gutters and downspouts.
2) Clean out all gutters and downspouts
4) Seal gutters and downspouts with 50 year warranty Geocel silicone or equivalent
5) Install supplemental reinforcing brackets every 12 to 18 inches as required
6) Install LeafFilter Gutter Protection System
7) Provide lifetime transferable LeafFilter warranty and manufacturer's 100% money back "No Clog"
guarantee
8) Price is inclusive of all material, labor, insurance during installation, job site clean up.
Total Price - $26,477
Less 10% Commercial Discount
Total Discounted Price - $23,829
Installation is anticipating 2-3 days to complete all work. Minimal impact to facility during install as we
do not anticipate the need for any special equipment or accommodations for installation. Upon
acceptance of this quote I will draft a formal contract for submission and review. Terms are payment
upon completion.
Thanks again for your interest in LeafFilterGutter Protection. We look forward to providing a detailed
overview of the LeafFilter product, its benefits, and the installation, with your board on June 14th at
7:00 PM. Please let me know if you have any additional questions or concerns.
Regards
Jack
Jack Burns
LeafFilter Gutter Protection
331-237-8721 (Cell)