Loading...
Public Works Committee Minutes 2021 05-18-21Page 1 of 3 APPROVED W/ CORRECTIONS 6/15/21 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, May 18, 2021, 6:00pm Yorkville City Hall, Council Chambers 800 Game Farm Road In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the United City of Yorkville is encouraging social distancing during the pandemic by allowing remote attendance for this meeting. IN ATTENDANCE: Committee Members Chairman Matt Marek, in-person Alderman Joe Plocher, in-person Alderman Ken Koch, in-person Alderman Jason Peterson, in-person Other City Officials City Administrator Bart Olson, in-person Assistant City Administrator Erin Willrett, remote attendance Engineer Brad Sanderson, EEI, in-person Public Works Director Eric Dhuse, in-person Alderman Chris Funkhouser, remote attendance Other Guests: Ken McEwen, remote attendance The meeting was called to order at 6:00pm by Chairman Matt Marek. Citizen Comments: Matt McEwen said he had a previous conversation with Alderman Koch requesting two 4-way stop signs in Windett Ridge. This item will be moved forward on the agenda for further discussion. Minutes for Correction/Approval: April 20, 2021 The minutes were approved as presented on a unanimous voice vote. New Business: 1. PW 2021-34 Selection of Committee Liaisons Alderman Koch volunteered to be liaison for Parks and Rec since he usually attends their meetings. Alderman Plocher volunteered to be liaison for the Bristol-Kendall Sanitary District. Page 2 of 3 2. PW 2021-35 Meeting Dates The committee approved the meeting date schedule as presented. Meetings will remain on the third Tuesday of each month at 6pm. 8. PW 2021-41 Stop Sign Analysis – Windett Ridge (moved forward on agenda) Mr. Sanderson said he was asked to examine two locations in Windett Ridge for possible 4-way stops. The locations were Windett Ridge/Fairfax Way and Windett Ridge/Coach. Federal guidelines were followed and data was collected for volume, speed, crash history and other factors. Mr. Sanderson shared the data collected and said it did not justify a 4-way stop at this time and recommended keeping the 2-way stop. Mr. McEwen asked for signs stating 'cross traffic does not stop' in lieu of the 4-way stop signs and staff will look at installing them. The committee agreed with this assessment and Alderman Koch asked if these areas could be re-evaluated as the subdivision fully develops. 3. PW 2021-36 MFT Resolution for Bulk Rock Salt Mr. Dhuse said this is the yearly resolution for rock salt and he was able to keep the low price of $45.44/ton. A restriction on that price only allows him to order 20% more than he purchased last year. He is also looking for additional salt to go into storage. This purchase is through MFT and the salt should be received in October. Next year he will need to go out to bid since MFT only allows one year at the same price. This item moves to the City Council consent agenda. 4. PW 2021-37 Elizabeth Street Water Main Easement Director Dhuse said this is the last piece of the Elizabeth St. watermain project and will start next week. He said an easement was never obtained for the house at the end of West Elizabeth. Staff approached the homeowner who only asked for landscaping and driveway repair reimbursement rather than a cash payout for $11,500. The owner will be asked to sign a document for this work and this moves forward to the full City Council. 5. PW 2021-38 Beaver Street Pump Station Improvements – Contract Award Bids were taken in April for these water system improvements. A generator will be installed and upgrades made, said Mr. Sanderson. Frank Marshall Co was the low bidder—below the budget and Mr. Sanderson recommends approval of the bid and contract for $272,244.00. The committee moved this item to the City Council for approval. 6. PW 2021-39 2020 Striping Program – Request for Change in Plans and Final Payment Estimate This program was initiated in 2020 and put on hold due to Covid. Bids were let last fall, but the weather turned bad resulting in the work being delayed until April. Since MFT funds were used, certain documentation is required. A “change of plans order” is needed since the original bid was $29,000, the budget was $25,000 and the actual work cost just under $25,000. A “final pay estimate” form is also needed. Both are recommended for approval and this moves to the consent agenda. 7. PW 2021-40 Countryside Lift Station SCADA Upgrades Mr. Dhuse said this is a final SCADA upgrade and he described the work that has been done. He said the Countryside project is the largest at an estimated cost of $44,000. This station handles everything to the east to Grande Reserve. The recommended contractor is Metropolitan Pump Co. which manufactures parts for the system and is 'sole source' which requires a super majority vote. This item moves to the City Council regular agenda. Page 3 of 3 9. PW 2021-42 2021 Roads to Better Roads Program – Additional Work Mr. Sanderson said work has started and the base cost is over $860,000. Additional roads may be improved and D Construction has agreed to keep the prices the same as in the contract. MFT funds are being used so additional work must have a separate contract. Wing Road will be added to the Rt. 71 project at a cost of less than $45,000. Fox Hill has also been added to the schedule of repairs and Illinois Rebuild funds are being used, said Mr. Dhuse. That cost is expected to be $1.4 to $1.5 million. The committee moved this item to the City Council for approval consideration. 10. PW 2021-43 Stormwater Management Basin Inspections - Update The city has an NPDES permit which requires the city to inspect all stormwater basins every 5 years. Staff looks for failure of any kind and for proper drainage during the inspections. The city divided itself into 4 quadrants and inspections started in 2018 with over 100 basins done. About 50% of those basins inspected were compliant. Non-compliant owners were notified and some have not complied or responded. Mr. Sanderson said numerous pieces of correspondence have been sent to the non- compliant parties. He recommends 30 days for them to detail a schedule of how they will complete the work or they could face building code violations or fines. Letters will be sent to HOA's or others on the tax rolls. Alderman Plocher suggested the letters be sent via certified mail which Mr. Olson said staff will consider. Old Business: 1. PW 2021-30 Wing Road Closure Options This matter has come back to the committee after a previous discussion whether or not to close this portion of the road. It was reviewed with the Mayor and it was noted that the residents there use the road, so it is recommended to allow them to use it another 20 years and then possibly close it. Mr. Olson recommended no action at this time and the committee concurred. 2. PW 2021-33 Sidewalk Locations The majority of the committee had objected last month, to paving a section in Autumn Creek. Alderman Koch said he previously did not wish to pave the Autumn Creek section, but he suggested blacktop instead. Asphalt would not be much less than paving and will be torn out when the lots are built. Chairman Marek cited safety concerns in addition to the possible muddy conditions that could occur. Mr. Koch said unimproved sections of sidewalk occur frequently in the city where homes have not been built. Mr. Olson said the city is looking at possibly doing gravel there since it would be most cost-effective. Alderman Peterson said the cost of doing that portion of sidewalk costs more than repairing Wing Rd. Mr. Olson recommended bidding out all sidewalks except the Autumn Creek portion and making a recommendation for limestone which will be much cheaper. It will be bid out in June and awarded in July. Regarding a Mayoral request, Mr. Olson inquired if the repair work for East Center will be full or patchwork--it is full. It will be let in June and brought back to Public Works Committee in July. Additional Business: None There was no further business and the meeting adjourned at 6:45pm Minutes respectfully transcribed by Marlys Young, Minute Taker, in-person