COW Minutes 2000 03-16-00 I
UNITED CITY OF YORKVILLE
COMMITTEE OF THE WHOLE MINUTES
MARCH 16, 2000
Revised 4/6/00
s
MEMBERS PRESENT: GUESTS:
Rose Spears Bill Mikus
Burt Callmer Tom Engler
Mike Anderson Jennifer Windemuth
Robert Allen Larry Kot
Jim Nanninga
School Transition Fees
Mr. Mikus, President of the School Board addressed the members stating he had some concerns,
adding he had not spoken at all at the Joint City Council and School Board meeting intentionally.
He wanted everyone to know he is not opposed to indemnification and understands the City's
position, adding that some school district members are opposed and the vote has impact. The
schools are cramped for space, and they are already almost ready for a new high school building.
He has implored the school board to review the amount of the school transition fee at this time,
and as a Character Count School he asks that the City Council increases the School transition fee.
i
Mayor Prochaska stated the school district needs to go into Plano and other areas that are served
by Yorkville Schools and ask for payment of transition fees to compensate the Yorkville schools.
When you charge nothing to those students it makes this situation very difficult. Other school
districts have smaller lots, less fees and increasing fees here encourage people to go there to build
new homes. We want to be a good partner to the schools, but the original ordinance for school
transition fees includes indemnification. See attached. We continue to collect these fees and turn
them over to the school even thought the indemnification was never passed by the School Board.
The only town with higher transition fees near here is Oswego. Dr. Engler stated Kaneland was
higher, and Mayor Prochaska corrected this statement, saying they have a sliding scale, so it really
isn't higher. Mr. Mikus stated they will be going into other towns about transition fees.
Alderman Kot stated the main concern is to get this new school transition ordinance passed first
and then we can examine fee amounts. Alderman Callmer asked attorney Kramer about legalities
on overcrowding in the schools. Kramer stated that only the school district can say we are at
capacity.
Mayor Prochaska stated Yorkville now has commercial growth happening. Complaining about
crowded schools can stifle that growth. That is'exactly what happened the last time Yorkville
began to experience some commercial growth. Dr. Engler stated that they also want to attract
industry, adding that the City has been alert to density here and other nearby towns have ignored
this issue. The school board is happy with Yorkville. Mayor Prochaska stated we need to keep an
even keel, look at permits, we need to keep them in a comfortable range. The traffic on our
highways is passing through, we are trying to develop commercial so those cars will stop here.
That is a heavy goal, but keeping an even keel and that will bring in more commercial, and sales
dollars. This in turn will help the school district. Mr. Mikus stated he would like to look at fees
when the appropriate time comes. They will work on getting Plano and other areas on board with
transition fees and would like the school board to be part of the decision when the time comes.
Mayor Prochaska stated that the School District needs to pass the resolution to indemnify the City
or we are not going to be responsible to collect those fees in Yorkville. We are taking this to the
City Council meeting next Thursday for passage. Attorney Kramer stated that the School
District's attorney agrees that they need to pass this.
Joint Advisory Board Workshop
This workshop is scheduled for Saturday, March 25, 2000 and will run from 8:00 AM until
1:30PM. There will be coffee and donut, and sandwiches @ noon. All boards are spread out
into time slots. This is an informal gathering to review the ordinances forming the various
boards, those responsibilities and a chance for members of various boards to meet one another,
and have a question and answer session.
Undesser
Dick Undesser called asking if he could get more time again. He had asked for an extension one
time previously and needs our help again. He' agreed to pay half the annexation fee now, and the
balance in 24 equal monthly payments. Castle Bank advises us that they will take payments of
the squad cars that are earmarked for this money at 5 1/4% interest. This would be included in
Undesser's payment. Alderman Kot stated the squad cars will be paid for either way, so its OK.
Mayor Prochaska stated this shows a willingness on the part of the City to work with the
petitioner. Alderman Anderson and Callmer agreed to work with the petitioner and attorney
Kramer will work it out with Mr. Undesser to see what his response is.
Tower Ordinance
The fee is $350.00 per year to review on an annual basis, to physically go out and look at the
towers, a reduction from $500. Stu didn't have time, so Holly prepared this. The changes are
reflected in the new copy. Mayor Prochaska stated he would like to know his justification on this,
but as we have 3 new towers proposed in Kendall County, one near Kennedy at Holdiman's, one
at Syrigalis, across from Ace Hardware, and one just across Eldamain in Plano. Alderwoman
Spears stated Stu was supposed to have this ready. We need to move this along to next week.
These are major areas of our town, and it is hard to deal with, without an ordinance. City
Council for next Thursday.
Budget
Nanninga stated that the $27,500 on page 34 under Capital Equipment is the Undesser obligation.
Bob Allen stated he is concerned with the large increase of revenue shown from traffic violations.
Up from $20,000. to $75,000. Chief Graff explained we are getting scales and this will make a
big difference in revenue. Alderman Kot stated that officer Delaney is certified now, and this is a
reasonable figure to put in the budget. Chief Graff added that with DUI enforcement due to video
taping will dramatically increase the conviction rate. No more plea bargains because they know
they can't get out of it on lack of evidence. Increase 2 fold, maybe 3 fold. Attorneys will not try
to negotiate. Also, truck enforcement is going good. Overweight trucks... we anticipate
$50- $60,000. Truck traffic isn't going away. As of the end of February we were at $22,000.
estimate was $20,000. Officer Pleckham is scheduled to go to school in Spring or Summer, and
with a working agreement on sites we can use for scales for now. When asked if we have a set of
scales built into our budget, Chief Graff stated no, not yet but it is in the long range plan. Aside
from squad cars that is next on our list. We will be able to purchase from truck enforcement fund.
We can also borrow Oswego sales. We don't want to purchase until 2 officers are trained.
Mayor Prochaska stated the budget will be on display for review. The salary schedule is not
finalized, just a flat amount for increases. Contingency has extra for this also. He also asked
about funds for upgrading. Mayor Prochaska asked for questions. Alderwoman Spears asked for
a revision date on the cover as a reference.
Mayor Prochaska stated department heads would work through each budget. For instance,
Streets and Alleys was $150,000 we added $10,000. Last year sidewalk replacement was
$20,000., this year $30,500. Plan to run sidewalk up Mill Street to Circle Center School.
Alderman Kot stated they are sticking to the 5 year plan with the Police Department to stay ahead
of the curve.
Mayor Prochaska stated there would be an addition of a full -time Administrative Assistant for
Administrator. Nanninga state the assistant isn't shown, but will add two part- timers and another
part -time person for the water utilities, Luanne will be retiring and will continue to work part -time
no later than June 1 st.
Nanninga stated highlights show what is different. Facade program adds 20,000 (corrected
should be 10,000.) from last year and 10,000 from this year.
Mayor Prochaska stated there is $3000. for the Metra Study, and $19,144. for YBSD to go for
their expansion low interest loan. $4500. for the Comp Plan which will begin by updating the
land use plan then the rest is done. This will include public hearings and comments. There is
$13,500 to upgrade park portion for trail system, connecting parks. Land acquisition for
purchase of land for a larger community park. Vehicle for Recreation Department.
Alderwoman Spears asked about Youth Service Board. Chief Graff explained this was a grant we
received & rent for Pinwood. Not the same as the COPS Grant.
Mayor Prochaska stated the budget will be out for public view and hearing.
First time Home Buvers Program
We have passed a resolution of intent - this needs to be on agenda for City Council next
Thursday.
Alderman Kot asked if there is any way for us to monitor response on this.
Mayor Prochaska stated we could ask the banks for numbers of respondents.
I
I
Nanninga stated he would have job descriptions for new administrative position and for two
part-time positions for review, as Administration Committee is looking for City Council action on
these next week.
Fox Hill
Unit 6 - Paul Dresen asked for a reduced Letter of Credit in exchange for improvements. He has
a LOC for improvements. $25,000 of this is completed. Attorney Kramer will prepare a motion
to assign portion a of the Letter of Credit.
Fox Hill - Unit 4 Final Plat
l i The original Final Plat was not pursued. This should go ahead to City Council for approval
conditional to Wywrot's memo. Mayor Prochaska stated it appears there are more than a few
items here that need to be addressed. Nanninga stated there were delays due to route #34
improvements. Mayor Prochaska stated he would review this prior to City Council next
Thursday. If the list is too long it shouldn't be up for approval. Put of agenda if it will be readv.
Additional Business
Alderman Callmer stated he had a call from the owner of Parfection regarding the old Lee
building uses and trucks parked there. Nanninga stated that with the zoning change on this
property it is legal for trucks in ffom. The back is still in question.
Bob Allen asked what is the City impact due to the increase in gasoline prices. Chief Graff stated
it is supposed to level off, and they don't expect much impact from this. Nanninga stated we are
8% under budget at this time. Bob Allen also asked about the Investment Pool. Mayor
Prochaska stated any are OK within the approved list.
Mr. Nanninga stated he had a meeting scheduled with Lite Construction and will update the
Council afterwards.
Chief Graff stated that he has been informed that Terry Lincoln Mercury's prices are lower than
the state bid and they will reserve a car for us until we get approval. He gave them the order
based on budget approval. They will contact locals for quotes again. This is on the agenda for
Public Safety.
Mayor Prochaska announced there is a Railroad Safety Conference on Friday, April 28, 2000 and
asked if anyone can attend. The topic is whistles and gates, etc.
i
Mayor Prochaska also announced that the City has invited the land owners who have been invited
to annex for an informal meeting where their questions can be addressed by the Staff & City
Council. This will be an opportunity for them to look at maps, see our Comprehensive Plan and
review our Preliminary Plan for expansion. The are covered by the sanitary sewer expansion will
also be covered. This is tentatively planned for late this month.
Adjourned 8:45 PM
Minutes by Sandy Marker
UNITED CITY OF YORKVILLE
GUEST SIGN IN SHEET
COMMITTEE OF THE WHOLE MEETING
Thursday, March 16, 2000
NAME (PLEASE PRINT!) REPRESENTING PHONE #
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UNITED CITY OF YORKVII_LE
COMMITTEE OF THE WHOLE MINUTES
MARCH 16, 2000
Revised 3/24/00
MEMBERS PRESENT: GUESTS:
Rose Spears Bill Mikus
Burt Callmer Tom Engler
Mike Anderson Jennifer Windemuth
Robert Allen Larry Kot
Jim Nanninga
School Transition Fees
Mr. Mikus, President of the School Board addressed the members stating he had some concerns,
adding he had not spoken at all at the Joint City Council and School Board meeting intentionally.
He wanted everyone to know he is not opposed to indemnification and understands the City's
position, adding that some school district members are opposed and the vote has impact. The
schools are cramped for space, and they are already almost ready for a new high school building.
He has implored the school board to review the amount of the school transition fee at this time,
and as a Character Count School he asks that the City Council increases the School transition fee.
Mayor Prochaska stated the school district needs to go into Plano and other areas that are served
by Yorkville Schools and ask for payment of transition fees to compensate the Yorkville schools.
When you charge nothing to those students it makes this situation very difficult. Other school
districts have smaller lots, less fees and increasing fees here encourage people to go there to build
new homes. We want to be a good partner to the schools, but the original ordinance for school
transition fees includes indemnification. See attached. We continue to collect these fees and turn
them over to the school even thought the indemnification was never passed by the School Board.
The only town with higher transition fees near here is Oswego. Dr. Engler stated Kaneland was
higher, and Mayor Prochaska corrected this statement, saying they have a sliding scale, so it really
isn't higher. Mr. Mikus stated they will be going into other towns about transition fees.
Alderman Kot stated the main concern is to get this new school transition ordinance passed first
and then we can examine fee amounts. Alderman Callmer asked attorney Kramer about legalities
on overcrowding in the schools. Kramer stated that only the school district can say we are at
capacity.
Mayor Prochaska stated Yorkville now has commercial growth happening. Complaining about
crowded schools can stifle that growth. That is exactly what happened the last time Yorkville
began to experience some commercial growth. Dr. Engler stated that they also want to attract
industry, adding that the City has been alert to density here and other nearby towns have ignored
this issue. The school board is happy with Yorkville. Mayor Prochaska stated we need to keep an
even keel, look at permits, we need to keep them in a comfortable range. The traffic on our
highways is passing through, we are trying to develop commercial so those cars will stop here.
That is a heavy goal, but keeping an even keel and that will bring in more commercial, and sales
i
dollars. This in turn will help the school district. Mr. Mikus stated he would like to look at fees
when the appropriate time comes. They will work on getting Plano and other areas on board with
transition fees and would like the school board to be part of the decision when the time comes.
Mayor Prochaska stated that the School District needs to pass the resolution to indemnify the City
or we are not going to be responsible to collect those fees in Yorkville. We are taking this to the
City Council meeting next Thursday for passage. Attorney Kramer stated that the School
District's attorney agrees that they need to pass this.
Joint Advisory Board Workshop
This workshop is scheduled for Saturday, March 25, 2000 and will run from 8:00 AM until
1:30PM. There will be coffee and donut, and sandwiches @ noon. All boards are spread out
into time slots. This is an informal gathering to review the ordinances forming the various
boards, those responsibilities and a chance for members of various boards to meet one another,
and have a question and answer session.
Undesser
Dick Undesser called asking if he could get more time again. He had asked for an extension one
time previously and needs our help again. He; agreed to pay half the annexation fee now, and the
balance in 24 equal monthly payments. Castle Bank advises us that they will take payments of
the squad cars that are earmarked for this money at 5 1/4% interest. This would be included in
Undesser's payment. Alderman Kot stated the squad cars will be paid for either way, so its OK.
Mayor Prochaska stated this shows a willingness on the part of the City to work with the
petitioner. Alderman Anderson and Callmer agreed to work with the petitioner and attorney
Kramer will work it out with Mr. Undesser to see what his response is.
Tower Ordinance
The fee is $350.00 per year to review on an annual basis, to physically go out and look at the
towers, a reduction from $500. Stu didn't have time, so Holly prepared this. The changes are
reflected in the new copy. Mayor Prochaska stated he would like to know his justification on this,
but as we have 3 new towers proposed in Kendall County, one near Kennedy at Holdiman's, one
at Syrigalis, across from Ace Hardware, and one just across Eldamain in Plano. Alderwoman
Spears stated Stu was supposed to have this ready. We need to move this along to next week.
These are major areas of our town, and it is hard to deal with, without an ordinance. City
Council for next Thursday.
Budget
Nanninga stated that the $27,500 on page 34 under Capital Equipment is the Undesser obligation.
Bob Allen stated he is concerned with the increased traffic. Up from $20,000. to $75,000. Chief
Graff explained we are getting scales and this will make a big difference in revenue. Alderman
Kot stated that officer Delaney is certified now, and this is a reasonable figure to put in the
budget. Chief Graff added that with DUI enforcement due to video taping will dramatically
increase the conviction rate. No more plea bargains because they know they can't get out of it on
lack of evidence. Increase 2 fold, maybe 3 fold. Attorneys will not try to negotiate. Also, truck
enforcement is going good. Overweight trucks... we anticipate $50- $60,000. Truck traffic isn't
going away. As of the end of February we were at $22,000. estimate was $20,000. Officer
Pleckham is scheduled to go to school in Spring or Summer, and with a working agreement on
sites we can use for scales for now. When asked if we have a set of scales built into our budget,
Chief Graff stated no, not yet but it is in the long range plan. Aside from squad cars that is next
on our list. We will be able to purchase from truck enforcement fund. We can also borrow
Oswego sales. We don't want to purchase until 2 officers are trained.
Mayor Prochaska stated the budget will be on display for review. The salary schedule is not
finalized, just a flat amount for increases. Contingency has extra for this also. He also asked
about funds for upgrading. Mayor Prochaska asked for questions. Alderwoman Spears asked for
a revision date on the cover as a reference.
Mayor Prochaska stated department heads would work through each budget. For instance,
Streets and Alleys was $150,000 we added $10,000. Last year sidewalk replacement was
$20,000., this year $30,500. Plan to run sidewalk up Mill Street to Circle Center School.
Alderman Kot stated they are sticking to the 5 year plan with the Police Department to stay ahead
of the curve.
Mayor Prochaska stated there would be an addition of a full -time Administrative Assistant for
Administrator. Nanninga state the assistant isn't shown, but will add two part- timers and another
part-time person for the water utilities, Luanne will be retiring and will continue to work part-time
no later than June 1st.
Nanninga stated highlights show what is different. Facade program adds 20,089 (corrected
should be 10,000.) from last year and 10,000 from this year.
Mayor Prochaska stated there is $3000. for the Metra Study, and $19,144. for YBSD to go for
their expansion low interest loan. $4500. for the Comp Plan which will begin by updating the
land use plan then the rest is done. This will include public hearings and comments. There is
$13,500 to upgrade park portion for trail system, connecting parks. Land acquisition for
purchase of land for a larger community park. Vehicle for Recreation Department.
Alderwoman Spears asked about Youth Service Board. Chief Graff explained this was a grant we
received & rent for Pinwood. Not the same as the COPS Grant.
Mayor Prochaska stated the budget will be out for public view and hearing.
First time Home Buvers Program
We have passed a resolution of intent - this needs to be on agenda for City Council next
Thursday.
Alderman Kot asked if there is any way for us to monitor response on this.
Mayor Prochaska stated we could ask the banks for numbers of respondents.
Nanninga stated he would have job descriptions for new administrative position and for two
part-time positions for review, as Administration Committee is looking for City Council action on
these next week.
Fox Hill
Unit 6 - Paul Dresen asked for a reduced Letter of Credit in exchange for improvements. He has
a LOC for improvements. $25,000 of this is completed. Attorney Kramer will prepare a motion
to assign portion a of the Letter of Credit.
Fox Hill - Unit 4 Final Plat
The original Final Plat was not pursued. This should go ahead to City Council for approval
conditional to Wywrot's memo. Mayor Prochaska stated it appears there are more than a few
items here that need to be addressed. Nanninga stated there were delays due to route #34
improvements. Mayor Prochaska stated he would review this prior to City Council next
Thursday. If the list is too long it shouldn't be up for approval. Put of agenda if it will be ready.
Additional Business
Alderman Callmer stated he had a call from the owner of Parfection regarding the old Lee
building uses and trucks parked there. Nanninga stated that with the zoning change on this
property it is legal for trucks in from. The back is still in question.
Bob Allen asked what is the City impact due to the increase in gasoline prices. Chief Graff stated
it is supposed to level off, and they don't expect much impact from this. Nanninga stated we are
8% under budget at this time. Bob Allen also asked about the Investment Pool. Mayor
Prochaska stated any are OK within the approved list.
Mr. Nanninga stated he had a meeting scheduled with Lite Construction and will update the
Council afterwards.
Chief Graff stated that he has been informed that Terry Lincoln Mercury's prices are lower than
the state bid and they will reserve a car for us until we get approval. He gave them the order
based on budget approval. They will contact locals for quotes again. This is on the agenda for
Public Safety.
Mayor Prochaska announced there is a Railroad Safety Conference on Friday, April 28, 2000 and
asked if anyone can attend. The topic is whistles and gates, etc.
Mayor Prochaska also announced that the City has invited the land owners who have been invited
to annex for an informal meeting where their questions can be addressed by the Staff & City
Council. This will be an opportunity for them to look at maps, see our Comprehensive Plan and
review our Preliminary Plan for expansion. The are covered by the sanitary sewer expansion will
also be covered. This is tentatively planned for late this month.
Adjourned 8:45 PM
Minutes by Sandy Marker
UNITED CITY OF YORKVILLE
COMMITTEE OF THE WHOLE MINUTES
MARCH 16, 2000
Corrected 3/23/00 (see page 3)
MEMBERS PRESENT: GUESTS:
Rose Spears Bill Mikus
Burt Callmer Tom Engler
Mike Anderson Jennifer Windemuth
Robert Allen
Jim Nanninga
School Transition Fees
Mr. Mikus, President of the School Board addressed the members stating he had some concerns,
adding he had not spoken at all at the Joint City Council and School Board meeting intentionally.
He wanted everyone to know he is not opposed to indemnification and understands the City's
position, adding that some school district members are opposed and the vote has impact. The
schools are cramped for space, and they are already almost ready for a new high school building.
He has implored the school board to review the amount of the school transition fee at this time,
and as a Character Count School he asks thafthe City Council increases the School transition fee.
Mayor Prochaska stated the school district needs to go into Plano and other areas that are served
by Yorkville Schools and ask for payment of transition fees to compensate the Yorkville schools.
When you charge nothing to those students it makes this situation very difficult. Other school
districts have smaller lots, less fees and increasing fees here encourage people to go there to build
new homes. We want to be a good partner to the schools, but the original ordinance for school
transition fees includes indemnification. See attached. We continue to collect these fees and turn
them over to the school even thought the indemnification was never passed by the School Board.
The only town with higher transition fees near here is Oswego. Dr. Engler stated Kaneland was
higher, and Mayor Prochaska corrected this statement, saying they have a sliding scale, so it really
isn't higher. Mr. Mikus stated they will be going into other towns about transition fees.
Alderman Kot stated the main concern is to get this new school transition ordinance passed first
and then we can examine fee amounts. Alderman Callmer asked attorney Kramer about legalities
on overcrowding in the schools. Kramer stated that only the school district can say we are at
capacity.
Mayor Prochaska stated Yorkville now has commercial growth happening. Complaining about
crowded schools can stifle that growth. That is exactly what happened the last time Yorkville
began to experience some commercial growth. Dr. Engler stated that they also want to attract
industry, adding that the City has been alert to density here and other nearby towns have ignored
this issue. The school board is happy with Yorkville. Mayor Prochaska stated we need to keep an
even keel, look at permits, we need to keep them in a comfortable range. The traffic on our
highways is passing through, we are trying to develop commercial so those cars will stop here.
That is a heavy goal, but keeping an even keel and that will bring in more commercial, and sales
f
dollars. This in turn will help the school district. Mr. Mikus stated he would like to look at fees
when the appropriate time comes. They will work on getting Plano and other areas on board with
transition fees and would like the school board to be part of the decision when the time comes.
Mayor Prochaska stated that the School District needs to pass the resolution to indemnify the City
or we are not going to be responsible to collect those fees in Yorkville. We are taking this to the
City Council meeting next Thursday for passage. Attorney Kramer stated that the School
District's attorney agrees that they need to pass this.
Joint Advisory Board Workshop
This workshop is scheduled for Saturday, March 25, 2000 and will run from 8:00 AM until
1:30PM. There will be coffee and donut, and sandwiches @ noon. All boards are spread out
into time slots. This is an informal gathering to review the ordinances forming the various
boards, those responsibilities and a chance for members of various boards to meet one another,
and have a question and answer session.
i
I
Undesser
Dick Undesser called asking if he could get more time again. He had asked for an extension one
time previously and needs our help again. He agreed to pay half the annexation fee now, and the
balance in 24 equal monthly payments. Castle Bank advises us that they will take payments of
the squad cars that are earmarked for this money at 5 1/4% interest. This would be included in
Undesser's payment. Alderman Kot stated the squad cars will be paid for either way, so its OK.
Mayor Prochaska stated this shows a willingness on the part of the City to work with the
petitioner. Alderman Anderson and Callmer agreed to work with the petitioner and attorney
Kramer will work it out with Mr. Undesser to see what his response is.
Tower Ordinance
The fee is $350.00 per year to review on an annual basis, to physically go out and look at the
towers, a reduction from $500. Stu didn't have time, so Holly prepared this. The changes are
reflected in the new copy. Mayor Prochaska stated he would like to know his justification on this,
but as we have 3 new towers proposed in Kendall County, one near Kennedy at Holdiman's, one
at Syrigalis, across from Ace Hardware, and one just across Eldamain in Plano. Alderwoman
Spears stated Stu was supposed to have this ready. We need to move this along to next week.
These are major areas of our town, and it is hard to deal with, without an ordinance. City
Council for next Thursday.
Budget
Nanninga stated that the $27,500 on page 34 under Capital Equipment is the Undesser obligation.
Bob Allen stated he is concerned with the increased traffic. Up from $20,000. to $75,000. Chief
Graff explained we are getting scales and this will make a big difference in revenue. Alderman
Kot stated that officer Delaney is certified now, and this is a reasonable figure to put in the
budget. Chief Graff added that with DUI enforcement due to video taping will dramatically
increase the conviction rate. No more plea bargains because they know they can't get out of it on
lack of evidence. Increase 2 fold, maybe 3 fold. Attorneys will not try to negotiate. Also, truck
enforcement is going good. Overweight trucks... we anticipate $50- $60,000. Truck traffic isn't
going away. As of the end of February we were at $22,000. estimate was $20,000. Officer
Pleckham is scheduled to go to school in Spring or Summer, and with a working agreement on
sites we can use for scales for now. When asked if we have a set of scales built into our budget,
Chief Graff stated no, not yet but it is in the long range plan. Aside from squad cars that is next
on our list. We will be able to purchase from truck enforcement fund. We can also borrow
Oswego sales. We don't want to purchase until 2 officers are trained.
Mayor Prochaska stated the budget will be on display for review. The salary schedule is not
finalized, just a flat amount for increases. Contingency has extra for this also. He also asked
about funds for upgrading. Mayor Prochaska asked for questions. Alderwoman Spears asked for
a revision date on the cover as a reference.
i
Mayor Prochaska stated department heads would work through each budget. For instance,
Streets and Alleys was $150,000 we added $10,000. Last year sidewalk replacement was
$20,000., this year $30,500. Plan to run sidewalk up Mill Street to Circle Center School.
Alderman Kot stated they are sticking to the 5 year plan with the Police Department to stay ahead
of the curve.
Mayor Prochaska stated there would be an addition of a full -time Administrative Assistant for
Administrator. Nanninga state the assistant isn't shown, but will add two part- timers and another
part-time person for the water utilities, Luanne will be retiring and will continue to work part-time
no later than June 1 st.
Nanninga stated highlights show what is different. Facade program adds 20,800 (corrected
should be 10,000.) from last year and 10,000 from this year.
Mayor Prochaska stated there is $3000. for the Metra Study, and $19,144. for YBSD to go for
their expansion low interest loan. $4500. for the Comp Plan which will begin by updating the
land use plan then the rest is done. This will include public hearings and comments. There is
$13,500 to upgrade park portion for trail system, connecting parks. Land acquisition for
purchase of land for a _larger community park. Vehicle for Recreation Department. j
i
Alderwoman Spears asked about Youth Service Board. Chief Graff explained this was a grant we
received & rent for Pinwood. Not the same as the COPS Grant.
Mayor Prochaska stated the budget will be out for public view and hearing.
First time Home Buvers Program
We have passed a resolution of intent - this needs to be on agenda for City Council next
Thursday.
Alderman Kot asked if there is any way for us to monitor response on this.
Mayor Prochaska stated we could ask the banks for numbers of respondents.
Nanninga stated he would have job descriptions for new administrative position and for two
part -time positions for review, as Administration Committee is looking for City Council action on
these next week.
Fox Hill
Unit 6 - Paul Dresen asked for a reduced Letter of Credit in exchange for improvements. He has
a LOC for improvements. $25,000 of this is completed. Attorney Kramer will prepare a motion
to assign portion a of the Letter of Credit.
Fox Hill - Unit 4 Final Plat
The original Final Plat was not pursued. This should go ahead to City Council for approval
conditional to Wywrot's memo. Mayor Prochaska stated it appears there are more than a few
items here that need to be addressed. Nanninga stated there were delays due to route #34
improvements. Mayor Prochaska stated he would review this prior to City Council next
Thursday. If the list is too long it shouldn't be up for approval. Put of agenda if it will be readv.
Additional Business
Alderman Callmer stated he had a call from the owner of Parfection regarding the old Lee
building uses and trucks parked there. Nanninga 'stated that with the zoning change on this
property it is legal for trucks in from. The back is still in question.
Bob Allen asked what is the City impact due to the increase in gasoline prices. Chief Graff stated
it is supposed to level off, and they don't expect much impact from this. Nanninga stated we are
8% under budget at this time. Bob Allen also asked about the Investment Pool. Mayor
Prochaska stated any are OK within the approved list.
Mr. Nanninga stated he had a meeting scheduled with Lite Construction and will update the
Council afterwards.
Chief Graff stated that he has been informed that Terry Lincoln Mercury's prices are lower than
the state bid and they will reserve a car for us until we get approval. He gave them the order
based on budget approval. They will contact locals for quotes again. This is on the agenda for
Public Safety.
Mayor Prochaska announced there is a Railroad Safety Conference on Friday, April 28, 2000 and
asked if anyone can attend. The topic is whistles and gates, etc.
Mayor Prochaska also announced that the City has invited the land owners who have been invited
to annex for an informal meeting where their questions can be addressed by the Staff & City
Council. This will be an opportunity for them to look at maps, see our Comprehensive Plan and
review our Preliminary Plan for expansion. The are covered by the sanitary sewer expansion will
also be covered. This is tentatively planned for late this month.
Adjourned 8:45 PM
Minutes by Sandy Marker