Library Board Packet 2021 07-12-21
Agenda
Yorkville Public Library
Board of Trustees
July 12, 2021, at 7:00 P.M.
Michelle Pfister Meeting Room
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer: Financial Statement
Payment of Bills
9. Report of the Library Director
10. City Council Liaison
11. Standing Committees: Policy Personnel
Physical Facilities Finance
Community Relations
12. Unfinished Business:
Library District Discussion
Leaf Filter Gutter Covers Proposal
Syserco HVAC Control System
13. New Business:
Verde Energy Lighting Proposal
Board Officer Elections
Schedule staff in-service day in September-
close Library for the day
Approve Tutor Policy
14. Executive Session (if needed)
For the appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public
body or against legal counsel for the public body to determine its validity.
15. Adjournment
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DRAFT
Yorkville Public Library
Board of Trustees
Monday, June 14, 2021 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Board of Trustees meeting was called to order at 7:00pm by President Darren Crawford, roll was
called and a quorum was established.
Roll Call:
Susan Chacon-yes, Darren Crawford-yes, Ryan Forristall-yes, Theron Garcia-yes, Rosie Millen-yes,
Bret Reifsteck-yes, Tara Schumacher-yes, Sue Shimp-yes, Russ Walter-yes
Others Present:
Library Director Shelley Augustine, City Council Liaison Matt Marek, Friends of the Library: Judy
Somerlot, Sue Smithmeyer, Carol Morris; Cesar Chacon, Daniel Chacon, LeafFilter Gutter Protection
representative Jack Burns
Recognition of Visitors: President Crawford recognized the Library staff and other guests.
Amendments to the Agenda:
Mr. Walter asked to move the LeafFilter gutter covers proposal to be discussed first on the agenda.
President Crawford asked to rearrange the Board officer nominations, temporary secretary assignment,
new committee assignments and new commission discussion.
President Crawford also welcomed the new Board members at this time.
New Business: (out of sequence)
LeafFilter Gutter Covers Proposal
Mr. Walter said the cost of cleaning the gutters is $800 to $1,000 each time, due to pine needles and
other debris. He contacted Jack Burns of LeafFilter Gutter Protection for a quote for gutter covers.
Mr. Burns was present at this meeting and gave a comprehensive explanation of the product,
construction and installation. He said there is a lifetime guarantee on the material and the product will
eliminate 100% of debris.
Mr. Forristall asked if there were commercial installations to view in the area and Mr. Burns said there
was one in Oak Park. Board members asked a few additional questions and requested commercial
references. Mr. Walter made a motion to approve the LeafFilter proposal at a cost of $23,829 pending
references. President Crawford suggested waiting until the references are contacted so Mr. Walter
withdrew his motion. Mr. Burns cited a rigid company privacy issue for providing references. This
item will be moved to the July meeting.
Page 1 of 4
Minutes: May 10, 2021 Board of Trustees; May 17, 2021 Personnel Committee; May 24, 2021
Community Relations
Mr. Walter made a motion to approve all sets as presented and Ms. Garcia seconded.
Roll call: Crawford-yes, Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes,
Shimp-yes, Walter-yes, Chacon-yes. Carried 9-0.
Correspondence: None
Public Comment:
Ms. Judy Somerlot of Friends of the Library shared several items. She said President Crawford
attended their morning Friends meeting to answer questions about a possible library district. Seven
new members have also joined the Friends group since May. A grassroots group has approached the
Friends about promoting the library, but will be separate from the Friends. If the grassroots group
solicits donations, they would need to be funneled to a 501(c)3 non-profit or through the ILA. The
Friends also approved money for programs and $3,000 for books. The mini-golf event will be held
January 30, 2022. Another Friends committee will look at a September family program with a band.
The used book sale committee has met and Sue Smithmeyer is the Chairperson. Ms. Somerlot noted
that $7,600 was made from the 2019 book sale and all books are donated.
Staff Comment: None
Report of the Treasurer:
Financial Statement
A few items from the bill list were clarified.
Payment of Bills
Mr. Crawford made a motion to pay the bills as follows and it was seconded by Ms. Garcia.
$14,901.73 Accounts Payable
$34,055.81 Payroll
$48,957.54 Total
Roll call: Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Shimp-yes, Walter-
yes, Chacon-yes, Crawford-yes. Carried 9-0.
Report of the Library Director:
Director Augustine reported on the various programs and events being offered in the next few months.
Regarding building issues: An electrician repaired the courtyard gate, Umbrella Technologies installed
the last access door reader, R.J. O'Neil restarted chiller twice, air handler had to be re-set and it was
found a chip has failed in the control panel. Mr. Forristall advised that equipment replacement should
be considered soon.
TCG Solutions has been working on installing the new phones and Comcast has been canceled since
Metronet will be providing the internet service. Showalter has repaired and cleaned the gutters. Ms.
Augustine also had a discussion with the Mayor. She is compiling the IPLAR, an annual report which
is due June 30th. Signage about mask usage was changed and she reports that all staff members have
been vaccinated. She had 6 applicants for the adult services position and an offer has been made. Ms.
Augustine provided some of the qualifications and background of the applicant. The website re-design
is ongoing, she discussed library cards for non-resident children and said Facebook activities will be
shared with RAILS. She also welcomed new Board members.
Page 2 of 4
Mr. Crawford asked the Director to provide a total of library visitors for both on-line/foot traffic and
total checkouts. Ms. Augustine will provide that information on her monthly report. Library
attendance trends were also discussed taking into account the Covid pandemic. Mr. Crawford said he
would like to address attendance.
City Council Liaison:
Mr. Walter said a Habitat for Humanity group would be building houses in Yorkville and he suggested
perhaps the library could help promote this. Mr. Marek added that it is located in Kendallwood Estates
on Van Emmon. He will address this with representatives of the project. Mr. Marek said he is happy
to be the library liaison and would like to move the city/library relationship forward.
Standing Committees:
The Community Relations and Personnel committees recently met.
Unfinished Business:
Library District Discussion
Mr. Walter said a meeting was recently held to discuss the costs associated with a Library District. He
reviewed costs for specific services and said one item missing from the list was $60,000/year for
electricity. Considering all these costs, he said it would be very difficult to become a District without
additional funding. He said the intention of a District is to offer services to more people.
Ms. Somerlot asked if a District would be more feasible if the electricity costs were reduced by a co-op.
She said it is important to become a District since other district libraries are encroaching on Yorkville.
Ms. Somerlot said the Board should compile an article about the advantages and disadvantages of a
district to educate the public. Mr. Walter said he would like to have a Community Relations meeting
and invite the public to hear the facts about a District Library. Ms. Millen asked how many people
outside the city limits purchase library cards. At this time, 26 people buy the cards with the price
dependent on their home value. Ms. Shimp asked if students in the school district but outside city
limits could be allowed to receive a library card. Mr. Crawford said that scenario is actually against the
Illinois law.
Syserco HVAC Control System
Mr. Walter said the computer for the building control system was recently off, affecting the HVAC
system. He said the system is 14 years old. Syserco is looking into the building lighting which is
controlled by a California company. He also said the city is looking at converting all lighting to LED
(on July Board meeting agenda). The Syserco proposal would include replacing the software and
control module while the library would purchase its own computer. The money for these updates is
budgeted. President Crawford provided a summary of the past mechanical failures for the new Board
members. Ms. Millen asked if there are bids involved, however, Mr. Forristall said there are limited
solutions. Ms. Schumacher asked why the repairs had been delayed. The Board had waited since the
city was exploring remote oversight of all city buildings and the Board also needed to budget for the
repairs.
Mr. Walter made a motion, seconded by Mr. Crawford, to approve the Syserco proposal to upgrade the
BCM work station and array at a cost of $18,050 not including the Windows-based computer. Roll
call: Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Shimp-yes, Walter-yes, Chacon-yes,
Crawford-yes, Forristall-yes. Carried 9-0.
Page 3 of 4
Mr. Walter made a second motion to purchase a Windows-based PC with the appropriate UPS, not to
exceed $1,000. Ms. Millen asked if the minimum spec computer or an upgrade would be purchased.
Mr. Walter said he would purchase a mid-cost computer, hopefully for about $500 plus the UPS cost.
Mr. Crawford seconded the motion. Roll call: Millen-yes, Reifsteck-yes, Schumacher-yes, Shimp-yes,
Walter-yes, Chacon-yes, Crawford-yes, Forristall-yes, Garcia-yes. Carried 9-0.
E-Rate Consulting Service Agreement
Under the E-Rate program, certain groups including the library, receive a 50% reimbursement on the
internet server and hardware. Once each 3 years, the Board must approve the current e-rate
representative to act on the Board's behalf. The cost to be part of this program is $300 per year and the
consultant completes all paperwork. The consultant has been approved and this is informational.
New Business cont.
New Committee Member Assignments
A handout was given to all with the new committee assignments.
New Commission Creation
President Crawford said the last library survey showed teen involvement in the library is very low. He
would like to start a commission to work with the school district and develop programs to coincide
with school curriculum. He gave examples of the programs he envisioned and would like to see more
engagement with teens and schools. The Teen Advisory Group at the library has been working on
something similar.
In conjunction with this new committee formation, President Crawford said he would like to have all
committees meet in the next 2 months since there are many new Board members.
Ms. Chacon suggested that the Board members introduce themselves for the benefit of all the new
members, which was done at this time.
Board Officer Nominations
The following slate of officers was nominated and elections will be held next month.
Darren Crawford President
Theron Garcia Vice -President
Russ Walter Secretary
Susan Chacon Treasurer
Temporary Secretary Officer Assignment
Mr. Crawford asked Mr. Walter to be the temporary secretary. Roll call: Reifsteck-yes, Schumacher-
yes, Shimp-yes, Walter-yes, Chacon-yes, Crawford-yes, Forristall-yes, Garcia-yes, Millen-yes. Carried
9-0.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 9:29pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker Page 4 of 4
DRAFT
Yorkville Public Library
Physical Facilities Committee Meeting
Monday, June 21, 2021, 7:00pm
902 Game Farm Road
The meeting was called to order at 7:00pm by Committee Chairman Ryan Forristall and roll was called.
Roll Call: Russ Walter-present, Sue Shimp-present, Ryan Forristall-present, Darren Crawford (arr.
7:03pm)
Others Present:
Lucas Robinson, Kendall County Record
Recognition of Visitors: Chairman Forristall recognized Mr. Robinson.
Public Comment: None
New Business:
Building Maintenance Needs and Priorities
This committee met to discuss the various issues with the mechanical systems and building. To
facilitate the discussion, Chairman Forristall compiled documents, one being a list of Building
Maintenance Discussion Points and the other a Building Maintenance List. Ms. Augustine, Ms.
DeBord and Mr. Walter provided information for these documents.
Mr. Walter noted that he and Mr. Crawford are attending the next City Council meeting where solar
panels for the city will be discussed and city building rooftops and vacant land are being looked at for
solar panel sites. The library is a possible rooftop site.
Building Maintenance Discussion Points:
Repairs: Lights & Pillars
The lights and pillars have been repaired/replaced several times. Taller lighting was suggested.
Maintenance: Parking Lot
The parking lot was to be resurfaced in 2020 and is a huge priority. Library Liaison Matt Marek will
be contacted regarding resurfacing and striping.
Replacement: Camera System Upgrade
Quotes have been received for cameras and due to the high cost, Mr. Crawford suggested it be done in
phases. Mr. Walter has received an additional quote from TCG Solutions for $22,000, which is lower
than other quotes received. The current cameras have failed to capture incidents in the building and
parking lot and are a high priority. Cameras are not currently budgeted, but should be next year. Mr.
Forristall said a list of high priority surveillance areas should be established with the help of the staff.
The old system could be offered on RAILS or e-bay to save money. Mr. Walter will ask TCG about a
demo for the full Board to see prior to any purchase.
Page 1 of 3
Lighting Controls:
Mr. Walter said Syserco may have a solution for the out-of-state lighting controls and they suggested an
electrician should investigate the current wiring. Since the lighting is thought to be controlled in
California, the goal is to bring the lighting control back in the building.
Light Fixture Assessment and Upgrade:
The library lighting will all be converted to LED which the city has begun. An inventory is being done
by the city and more information is needed. It was suggested grants could be explored.
Current Functions Performed by City:
Weekly mowing is done for the library and Director Augustine will be asked to ask the city about
weed-spraying. Inspection coordination has now been coordinated with the city. One inspection is for
the elevator and it was recommended to revisit that maintenance agreement.
Shared Maintenance Person:
The shared city maintenance person is not currently moving forward, however, it is budgeted.
Items “in motion”:
The BAS is in progress and Mr. Walter is working with Syserco on a power supply and will be
purchasing a new computer. A future gas generator for the building was also suggested and the
committee wondered if the library would qualify for government surplus for a generator.
Recent Updates or Repairs:
The new key fob system is now complete.
Current Considerations:
Gutters & Leaf Filter System: Mr. Walter has not received references yet for the proposed gutter
system purchase. He talked about the costs of yearly gutter cleaning and feels this purchase would save
money over time. From his experience, Mr. Forristall commented the system appeared to have the
right technology to make it worthwhile. The committee discussed buying the system now or budget for
it. Money from various line items (outside repairs, development fees, building improvement) could be
used to pay for the system. Turnaround time for the system was also discussed and this proposal will
be brought up at the next Board meeting.
Cleaning & Clean-Up:
Some areas are greatly overdue and Mr. Crawford suggested maybe the library and city could
coordinate window cleaning. For the last leaf cleanup, Friends of the Library did the cleanup as an
Arbor Day project with assistance from high school volunteers. Leaves need to be cleaned up around
the chiller after the cottonwoods have finished releasing seeds.
HVAC:
The library will continue to use R.J. O'Neil.
Future Needs:
Replacing the carpet will be a future need. The building was repainted 6 years ago, but needs some
touch-up in the front. Ms. Augustine will be asked to call about the cost of touch-ups. There are some
broken furniture items, however, it is not an urgent need now. Sink mixers were repaired. Major
Page 2 of 3
mechanicals: The chiller and air handler repairs were discussed and the committee will obtain a log of
repairs from O'Neil. It was suggested to ask for an evaluation of the overall lifespan of the system
including the boilers, controller board, air handler, etc. Ms. Shimp asked if the library is considered a
city building. It was explained the building is paid for by taxpayers and a referendum was needed
when it was built. The Board governs the library and it is a separate line item on tax bills.
The roof lifespan should be long since it is a metal roof with a wood deck underneath on the older
section. When the painting was done, there was some weather stripping replaced and some sealant
was repaired. Window System Replacement--there is no need at this time.
Summary: At the next Board meeting, a recommendation will be made to purchase the gutter system
and an explanation provided for funds that could be combined for the purchase.
Adjournment:
There was no further business and the meeting adjourned at 8:45pm.
Minutes respectfully submitted by Marlys Young, Minute Taker
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DRAFT
Yorkville Public Library
Policy Committee Meeting
Wednesday, June 30, 2021 6:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 6:00pm by Chairperson Theron Garcia, roll was called and a
quorum was established.
Roll Call Committee Members: Theron Garcia-yes, Darren Crawford-yes, Tara Schumacher (6:03pm)
Absent: Rosie Millen
Others Present: None
Recognition of Visitors: None
Public Comment: None
New Business:
Tutoring Policy Review & Update
The committee reviewed the current policy and noted that the library does not provide tutoring service,
however, individuals can use the library facilities to meet for tutoring purposes. Director Augustine
had provided a Tutor Policy and the committee discussed the components of the policy.
The following points were discussed:
--One reservation per tutor per day and money cannot be exchanged at the library.
--Are advertisements posted in library for other services? If there is a community board, tutors could
be allowed to post ads. Ms. Garcia will verify with Director Augustine.
--Strike wording “in advance” regarding reserving study rooms?
--There are 4 study rooms.
--Discussed interpretation of the number of students in the 2-hour allowed reservation.
--Ms. Garcia will clarify with Ms. Augustine, that paid tutors cannot reserve a study room. The
committee thought library law may affect this since businesses cannot be run out of public spaces.
--Only cardholders can reserve study rooms per the group study room policy.
--Add to policy: If participants not there within 15 minutes after reservation time, reservation not
honored.
Page 1 of 2
--Ms. Schumacher suggested rearranging points of policy with parenting info at beginning and
operations at the end. She will provide her suggestions to Ms. Garcia.
– Mr. Crawford asked if the meeting room could be used for group tutoring if no programming is
occurring.
Summary:
--The following will be addressed/clarified for the policy:
1. Are advertisements allowed in library, is there a community bulletin board?
2. Exchange of money at library?
3. Strike wording “in advance” regarding reservations.
4. Add verbage that room will not be held if participants not present within 15 minutes of
reservation time.
5. Rearrange structure of policy.
The revised policy will be presented to the Director, the committee will meet again Wednesday, July
7th at 6pm and the final policy will be presented to the full Board on July 12th.
Adjournment:
There was no other business and the meeting was adjourned at 6:27pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
Page 2 of 2
DATE: 06/23/21UNITED CITY OF YORKVILLETIME: 15:15:47MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900105 FNBO FIRST NATIONAL BANK OMAHA 06/25/21062521-A.SIMMONS-B 05/31/21 01 COMCAST-MAY 2021 INTERNET & 82-820-54-00-5440 425.8202 VOICE AT 902 GAME FARM RD ** COMMENT **03 QUILL-DESK CALENDAR 01-120-56-00-5610 15.99INVOICE TOTAL: 441.81 *062521-B.OLSEM-B 05/31/21 01 QUILL-STAPLE REMOVERS 01-110-56-00-5610 17.9502 WAREHOUSE-CORRECTION TAPE, 01-110-56-00-5610 46.5703 BATTERIES ** COMMENT **04 QUILL-OFFICE SUPPLIES 01-110-56-00-5610 24.99INVOICE TOTAL:89.51 *062521-B.OLSON-B 05/31/21 01 ZOOM - MONTHLY USAGE FEE01-110-54-00-5462209.96INVOICE TOTAL:209.96 *062521-D,DEBORD-B 05/31/21 01 MENARDS#13925-LEAF BAGS,82-820-56-00-562128.2002 WINDEX, WIPES** COMMENT **03 AMAZON-FACE MASKS82-820-56-00-562038.9704 AMAZON PRIME MONTHL;Y FEE82-820-54-00-546012.9905 DEMCO-TAPE, LIQUID ADHESIVE, 82-820-56-00-5620407.2306 DOT LABELS, BOOK TAPE, POST-IT ** COMMENT **07 NOTES** COMMENT **INVOICE TOTAL:487.39 *062521-D.HENNE-B 05/31/21 01 CARROLL CONSTRUCTION-WOOD23-230-60-00-6036644.0002 STAKES, ACCESS TILES** COMMENT **INVOICE TOTAL:644.00 *062521-E.DHUSE-B 05/31/21 01 NAPA#285764-ANTIFREEZE01-410-56-00-562817.1802 NAPA#285258-TIRE REP REFILL 01-410-56-00-56288.3703 KIT, VALVE CAPS** COMMENT **04 NAPA#285509-RELAY01-410-56-00-562813.9105 NAPA#285518-FUSES01-410-56-00-56283.69INVOICE TOTAL:43.15 *062521-E.WILLRETT-B 05/31/21 01 ELEMENMT FOUR-MAY 2021 CLOUD 01-640-54-00-5450572.3202 CONNECT BACKUP SERVICES** COMMENT **INVOICE TOTAL:572.32 *062521-G.JOHNSON 05/31/21 01 WALMART-JEANS51-510-56-00-560032.65INVOICE TOTAL:32.65 *062521-J.DYON05/31/21 01 WALMART-PRINTER CARTRIDGE01-120-56-00-561030.89INVOICE TOTAL:30.89 *062521-J.ENGBERG-B 05/31/21 01 ADOBE-MAY 2021 CREATIVE CLOUD 01-220-54-00-546252.99INVOICE TOTAL:52.99 *)<Page 1 of 10
DATE: 06/23/21UNITED CITY OF YORKVILLETIME: 15:15:47MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATEACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900105 FNBO FIRST NATIONAL BANK OMAHA 06/25/21062521-J.GALAUNER 05/31/21 01 AMAZON=KICKBALL BALLS79-795-56-00-560625.9802 BSN SPORTS-BASEBALL JERSEYS79-795-56-00-5606290.06INVOICE TOTAL:316.04 *062521-J.SLEEZERJ 04/30/21 01 RURAL KING-CHAINS01-410-56-00-563053.90INVOICE TOTAL:53.90 *062521-J.WEISS-B 05/31/21 01 DOLLAR TREE-POSTERBOARD, GLUE 82-820-56-00-567119.0002 STICKS, STORAGE BAGS, CUPS** COMMENT **INVOICE TOTAL:19.00 *062521-K.BARKSDALE-B 05/31/21 01 KONE-MAY 2021 ELEVATOR24-216-54-00-5446170.2402 MAINTENANCE** COMMENT **03 KONE-ELEVATOR REPAIR24-216-54-00-5446302.32INVOICE TOTAL:472.56 *062521-K.GREGORY-B 05/31/21 01 SILVER FOX-GIFT CARD FOR01-110-56-00-5610100.0002 ALDERMAN FRIEDERS** COMMENT **03 AWWA-MEMBERSHIP RENEWAL51-510-54-00-5460361.0004 WATER PRODUCTS#0302418-BAND 51-510-56-00-5640183.6005 REPAIR CLAMPS** COMMENT **06 WAREHOUSE-FLASH DRIVES01-110-56-00-561067.7407 WATER PRODUCTS#0302684-VALVE 51-510-56-00-5640712.0008 PLATES, RODS, CLEVIS PINS** COMMENT **09 ARNESON#181854-MAY 2021 GAS 51-510-56-00-5695128.0510 ARNESON#181854-MAY 2021 GAS 52-520-56-00-5695128.0511 ARNESON#181854-MAY 2021 GAS 01-410-56-00-5695128.0412 ARNESON#181855-MAY 2021 GAS 01-410-56-00-5695156.9013 ARNESON#181855-MAY 2021 GAS 51-510-56-00-5695156.9014 ARNESON#181855-MAY 2021 GAS 52-520-56-00-5695156.8915 MINER#326824-JUN 2021 MANAGED 01-410-54-00-5462366.8516 SERVICES RADIO** COMMENT **17 MINER#326824-JUN 2021 MANAGED 51-510-54-00-5462430.6518 SERVICES RADIO** COMMENT **19 MINER#326824-JUN 2021 MANAGED 52-520-54-00-5462287.1020 SERVICES RADIO** COMMENT **21 MINER#326824-JUN 2021 MANAGED 79-790-54-00-5462510.4022 SERVICES RADIO** COMMENT **23 GRAINGER#9898382289-BODY23-230-56-00-5642732.7124 HARNESS, SELF RETRACTING** COMMENT **25 LIFELINE** COMMENT **26 KENDALL PRINTING-500 BUSINESS 01-120-56-00-561041.7027 CARDS-THOMAS** COMMENT **INVOICE TOTAL:4,648.58 *062521-L.PICKERING-B 05/31/21 01 NAGARA-MEMBERSHIP RENEWAL01-110-54-00-5460225.00FY 22Page 2 of 10
DATE: 06/23/21UNITED CITY OF YORKVILLETIME: 15:15:47MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900105 FNBO FIRST NATIONAL BANK OMAHA 06/25/21062521-R.HARMON 05/31/21 01 ORIENTAL TRADING-SUMMER CAMP 79-795-56-00-5606202.8002 SUPPLIES AND CRAFTS** COMMENT **INVOICE TOTAL:202.80 *062521-R.HORNER-B 05/31/21 01 RURAL KING-WIND TUBES79-790-56-00-5640128.97INVOICE TOTAL:128.97 *062521-R.MIKOLASEK-B 05/31/21 01 IACP-LEADERSHIP CONFERENCE01-210-54-00-5412425.0002 REGISTRATION** COMMENT **03 IACP-LEADERSHIP CONFERENCE01-210-54-00-5415291.9604 TRAVEL COSTS** COMMENT **INVOICE TOTAL:716.96 *062521-S.AUGUSTINE-B 05/31/21 01 AMAZON-BINDER DIVIDERS,82-820-56-00-561058.4002 CORRECTION TAPE** COMMENT **03 AMAZON-PENCIL POUCHES82-820-56-00-56716.9904 BEACON NEWS-SUBSCRIPTION82-820-54-00-5460286.0005 RENEWAL** COMMENT **06 DEMCO-SUBSCRIPTION RENEWAL82-820-54-00-5460920.3107 AMAZON-RECEIPT PAPER82-820-56-00-561056.9908 IREAD-SUMMER READING PROGRAM 82-000-24-00-248044.3009 PRIZES** COMMENT **10 AMAZON-KALEIDOSCOPE SHAPES82-000-24-00-248016.5811 GRACE-GIFT CARDS FOR SUMMER 82-000-24-00-248040.0012 READING PROGRAM PRIZES** COMMENT **13 AMAZON-FIRE TABLETS AND82-000-24-00-2480121.9614 STYLUS TOOLS FOR SUMMER** COMMENT **15 READING PROGRAM PRIZES** COMMENT **16 AMAZON-PONY BEADS82-000-24-00-24804.6717 AMAZON-MATERIALS FOR SUMMER 82-000-24-00-2480144.2218 READING PROGRAM PRIZES AND** COMMENT **19 CRAFTS** COMMENT **20 AMAZON-TONER CARTRIDGES82-820-56-00-5610338.3721 ENNVELOPES, PAPER** COMMENT **INVOICE TOTAL:2,038.79 *062521-S.IWANSKI-B 05/31/21 01 YORKVILLE POST-POSTAGE82-820-54-00-545212.48INVOICE TOTAL:12.48 *062521-S.RAASCH-B 05/31/21 01 WAREHOUSE-CREDIT FOR ORDER01-110-56-00-5610-46.5702 CHARGED TO WRONG CARD** COMMENT **INVOICE TOTAL:-46.57 *062521-S.REDMON-B 05/31/21 01 AT&T-05/24-03/23 TOWN SQUARE 79-795-54-00-544078.5302 SIGN INTERNET** COMMENT **)<Total for all Highlighted Library Invoices: $2,983.48Page 3 of 10
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 07/07/21UNITED CITY OF YORKVILLETIME: 07:52:02CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/12/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105040 BAKTAY BAKER & TAYLOR203597854206/18/21 01 BOOKS84-840-56-00-5686133.48INVOICE TOTAL:133.48 *203598581606/21/21 01 BOOKS84-840-56-00-5686956.80INVOICE TOTAL:956.80 *CHECK TOTAL:1,090.28105041 BNYMGLOB THE BANK OF NEW YORK MELLON252-238958206/09/21 01 LIBRARY BOND SERIES 200682-820-54-00-5498588.5002 ADMIN FEE** COMMENT **INVOICE TOTAL:588.50 *CHECK TOTAL:588.50105042 ERATEFUN E-RATE FUND SERVICES, LLC48506/14/21 01 FY22 E-RATE CONSULTING SERVICE 82-820-54-00-5462400.00INVOICE TOTAL:400.00 *CHECK TOTAL:400.00105043 MIDWTAPE MIDWEST TAPE50051757506/02/21 01 DVD84-840-56-00-568521.74INVOICE TOTAL:21.74 *50054519206/07/21 01 AUDIO BOOKS84-840-56-00-568383.9802 DVDS84-840-56-00-568549.47INVOICE TOTAL:133.45 *50057769006/14/21 01 AUDIO BOOKS84-840-56-00-568379.9802 DVDS84-840-56-00-568573.46INVOICE TOTAL:153.44 *FY 22Page 4 of 10
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 07/07/21UNITED CITY OF YORKVILLETIME: 07:52:02CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/12/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105043 MIDWTAPE MIDWEST TAPE50061150106/22/21 01 AUDIO BOOK84-840-56-00-568355.9902 DVD84-840-56-00-568520.24INVOICE TOTAL:76.23 *50063744106/28/21 01 AUDIO BOOK84-840-56-00-568344.9902 DVD84-840-56-00-568516.49INVOICE TOTAL:61.48 *CHECK TOTAL:446.34105044 NICORNICOR GAS91-85-68-4012 8-0521 06/03/21 01 05/03-06/02 902 GAME FARM RD 82-820-54-00-54801,304.54INVOICE TOTAL:1,304.54 *CHECK TOTAL:1,304.54105045 PRAIRCAT PRAIRIECAT740807/01/21 01 07/01-09/30 PARTICIPATION FEES 82-820-54-00-54683,965.25INVOICE TOTAL:3,965.25 *CHECK TOTAL:3,965.25105046 R0002461 LAURA CRAWFORDSPANGLER-REIMB06/29/21 01 REIMBURSEMENT FOR CANDY82-820-54-00-5426105.70INVOICE TOTAL:105.70 *CHECK TOTAL:105.70105047 RAILSRAILS824607/01/21 01 EREAD MEMBERSHIP FEE82-820-54-00-5468783.00INVOICE TOTAL:783.00 *CHECK TOTAL:783.00FY 22Page 5 of 10
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 07/07/21UNITED CITY OF YORKVILLETIME: 07:52:02CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/12/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105048 RIVISTAS RIVISTAS SUBSCRIPTION SERVICES1289707/01/21 01 ANNUAL MAGAZINE RENEWALS82-820-54-00-54601,479.24INVOICE TOTAL:1,479.24 *CHECK TOTAL:1,479.24105049 RJONEIL R.J. O'NEIL, INC.J7643006/02/21 01 HVAC SERVICE CALL82-820-54-00-5495210.00INVOICE TOTAL:210.00 *J7653106/16/21 01 CHILLER REPAIR SERVICE CALL 82-820-54-00-5495140.00INVOICE TOTAL:140.00 *J7654306/21/21 01 INSTALL NEW VOLTAGE BOARD 82-820-54-00-54953,622.35INVOICE TOTAL:3,622.35 *CHECK TOTAL:3,972.35105050 WEBLINX WEBLINX INCORPORATED3027006/07/21 01 WEBSITE DESIGN SERVICE -82-820-54-00-54621,650.0002 INSTALLMENT 4 OF 4** COMMENT **INVOICE TOTAL:1,650.00 *3027406/11/21 01 ANNUAL FEE FOR WORDPRESS BASE 82-820-54-00-5462200.0002 MAINTENANCE & SECURITY** COMMENT **INVOICE TOTAL:200.00 *3029506/17/21 01 WEBSITE DESIGN CHANGES FEE 82-820-54-00-546262.50INVOICE TOTAL:62.50 *CHECK TOTAL:1,912.50105051 YOUNGM MARLYS J. YOUNGFY 22Page 6 of 10
82-820 LIBRARY OPERATIONS84-840 LIBRARY CAPITAL DATE: 07/07/21UNITED CITY OF YORKVILLETIME: 07:52:02CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 07/12/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTIONACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105051 YOUNGM MARLYS J. YOUNG052421-206/25/21 01 05/24/21 MEETING MINUTES82-820-54-00-5462105.40INVOICE TOTAL:105.40 *06142106/25/21 01 06/14/21 MEETING MINUTES82-820-54-00-5462105.40INVOICE TOTAL:105.40 *06212106/30/21 01 06/21/21 MEETING MINUTES82-820-54-00-546278.75INVOICE TOTAL:78.75 *CHECK TOTAL:289.55TOTAL AMOUNT PAID:16,337.25FY 22Page 7 of 10
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION22,668.83$ -$ 22,668.83 2,535.17$ 1,708.19$ 26,912.19$ FINANCE17,257.12 - 17,257.12 1,933.93 1,310.64 20,501.69$ POLICE135,315.62 6,282.94 141,598.56 719.52 10,548.78 152,866.86$ COMMUNITY DEV.27,853.09 - 27,853.09 3,127.81 2,095.16 33,076.06$ STREETS18,006.47 - 18,006.47 1,957.85 1,294.06 21,258.38$ WATER18,259.07 408.84 18,667.91 2,037.37 1,367.35 22,072.63$ SEWER10,238.12 - 10,238.12 1,137.45 749.50 12,125.07$ PARKS26,431.63 - 26,431.63 2,800.13 1,966.95 31,198.71$ RECREATION14,212.63 - 14,212.63 1,376.71 1,072.32 16,661.66$ LIBRARY14,859.84 - 14,859.84 975.83 1,101.16 16,936.83$ TOTALS305,102.42$ 6,691.78$ 311,794.20$ 18,601.77$ 23,214.11$ 353,610.08$ TOTAL PAYROLL353,610.08$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJune 11, 2021Page 8 of 10
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN4,400.00 - 4,400.00 - 336.60 4,736.60 ADMINISTRATION18,183.25 - 18,183.25 2,020.15 1,353.56 21,556.96 FINANCE11,423.25 - 11,423.25 1,269.12 852.87 13,545.24 POLICE123,133.14 2,501.75 125,634.89 719.52 9,301.23 135,655.64 COMMUNITY DEV.19,814.09 - 19,814.09 2,201.35 1,457.23 23,472.67 STREETS19,558.17 - 19,558.17 2,073.59 1,373.75 23,005.51 WATER19,402.81 93.14 19,495.95 2,041.85 1,430.73 22,968.53 SEWER9,280.10 - 9,280.10 1,031.02 676.18 10,987.30 PARKS25,718.96 - 25,718.96 2,536.41 1,904.79 30,160.16 RECREATION15,232.39 - 15,232.39 1,360.05 1,138.84 17,731.28 LIBRARY15,045.71 - 15,045.71 975.83 1,115.43 17,136.97 TOTALS282,100.21$ 2,594.89$ 284,695.10$ 16,228.89$ 21,010.70$ 321,934.69$ TOTAL PAYROLL321,934.69$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJune 25, 2021Page 9 of 10
Library CC Check Register ‐ FY22 (Pages 1 ‐ 3)06/25/2021 $2,983.48
Library Check Register ‐ FY22 (Pages 4 ‐ 7)07/13/2021 16,337.25
IPRF ‐ July 2021 Workers Comp 06/08/2021 872.21
Glatfelter Liability Ins. ‐ Installment #06/22/2021 903.08
Showwalter Roofing ‐ Roofing Repair 06/22/2021 2,067.00
Bank of New York ‐ 2013 Bond Admin Fee 06/22/2021 1,100.00
TOTAL BILLS PAID: $24,263.02
DATE
Bi‐weekly (Page 8)06/11/2021 $16,936.83
Bi‐weekly (Page 9 )06/25/2021 17,136.97
TOTAL PAYROLL:$34,073.80
TOTAL DISBURSEMENTS:$58,336.82
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, July 12, 2021
ACCOUNTS PAYABLE
Page 10 of 10
DATE: 07/07/2021 UNITED CITY OF YORKVILLE PAGE: 1TIME: 12:24:13 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2022ACTIVITY THROUGH FISCAL PERIOD 02PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2021 BEGINNING BALANCE 49,510.6802 AP-210625MB 06/23/2021 96 IREAD-SUMMER READING PROGRAM FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 44.3006/23/2021 97 AMAZON-KALEIDOSCOPE SHAPES FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 16.5806/23/2021 98 GRACE-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 40.0006/23/2021 99 AMAZON-FIRE TABLETS AND FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 121.9606/23/2021 100 AMAZON-PONY BEADS FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 4.6706/23/2021 101 AMAZON-MATERIALS FOR SUMMER FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 144.22GJ-210630LB 07/06/2021 05 June 2021 Deposits 20.00_________________________________TOTAL PERIOD 02 ACTIVITY 371.73 20.00TOTAL ACCOUNT ACTIVITY 371.73 20.00ENDING BALANCE 49,158.95GRAND TOTAL 0.00 49,158.95TOTAL DIFFERENCE 0.00 49,158.95
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% of Fiscal Year 8% 17%Year-to-Date FISCAL YEAR 2022
ACCOUNT NUMBER DESCRIPTION May-21 June-21 Totals BUDGET % of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 36,449 366,781 403,230 776,734 51.91%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 39,429 396,774 436,203 836,024 52.18%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 2,085 - 2,085 5,250 39.71%
82-000-41-00-4170 STATE GRANTS - - -21,151 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 557 485 1,042 8,500 12.25%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,435 991 2,426 8,500 28.54%
82-000-44-00-4422 COPY FEES 271 297 568 3,800 14.95%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 41 44 86 2,000 4.29%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME - - -1,750 0.00%
82-000-48-00-4850 MISCELLANEOUS INCOME 98 374 473 2,000 23.63%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 1,775 1,775 3,551 26,993 13.15%
TOTAL REVENUES: LIBRARY 82,141 767,522 849,663 1,692,702 50.20%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 17,137 17,567 34,704 286,470 12.11%
82-820-50-00-5015 PART-TIME SALARIES 12,796 12,339 25,135 195,544 12.85%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,904 1,952 3,856 32,180 11.98%
82-820-52-00-5214 FICA CONTRIBUTION 2,219 2,217 4,435 35,685 12.43%
82-820-52-00-5216 GROUP HEALTH INSURANCE 11,119 5,406 16,525 105,501 15.66%
82-820-52-00-5222 GROUP LIFE INSURANCE - 66 66 377 17.46%
82-820-52-00-5223 DENTAL INSURANCE - 959 959 7,079 13.55%
82-820-52-00-5224 VISION INSURANCE 34 72 105 1,088 9.67%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - -1,000 0.00%
82-820-52-00-5231 LIABILITY INSURANCE 2,114 1,775 3,890 25,993 14.96%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES - - -3,000 0.00%
82-820-54-00-5415 TRAVEL & LODGING - - -1,500 0.00%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - -2,500 0.00%
82-820-54-00-5440 TELECOMMUNICATIONS - 426 426 7,200 5.91%
82-820-54-00-5452 POSTAGE & SHIPPING - 12 12 750 1.66%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 569 1,371 1,939 11,000 17.63%
82-820-54-00-5462 PROFESSIONAL SERVICES 1,262 2,982 4,244 40,000 10.61%
82-820-54-00-5466 LEGAL SERVICES - - -3,000 0.00%
82-820-54-00-5468 AUTOMATION 2,534 - 2,534 20,000 12.67%
82-820-54-00-5480 UTILITIES - - -12,351 0.00%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 1,033 2,347 3,380 50,000 6.76%
82-820-54-00-5498 PAYING AGENT FEES - 1,100 1,100 1,700 64.71%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2022 BUDGET REPORT
For the Month Ended June 30, 2021
1
% of Fiscal Year 8% 17%Year-to-Date FISCAL YEAR 2022
ACCOUNT NUMBER DESCRIPTION May-21 June-21 Totals BUDGET % of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2022 BUDGET REPORT
For the Month Ended June 30, 2021
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 454 454 8,000 5.67%
82-820-56-00-5620 OPERATING SUPPLIES - 446 446 4,000 11.16%
82-820-56-00-5621 CUSTODIAL SUPPLIES - 28 28 7,000 0.40%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - -2,000 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING - 26 26 2,000 1.30%
82-820-56-00-5675 EMPLOYEE RECOGNITION - - -300 0.00%
82-820-56-00-5685 DVD'S - - -500 0.00%
82-820-56-00-5686 BOOKS - - -1,500 0.00%
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT - - -75,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT - 8,338 8,338 16,675 50.00%
2013 Refunding Bond -
82-820-99-00-8000 PRINCIPAL PAYMENT - - -645,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT - 51,775 51,775 103,550 50.00%
TOTAL FUND REVENUES 82,141 767,522 849,663 1,692,702 50.20%
TOTAL FUND EXPENDITURES 52,721 111,656 164,377 1,709,443 9.62%
FUND SURPLUS (DEFICIT)29,420 655,866 685,286 (16,741)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 10,300 10,300 20,600 50,000 41.20%
84-000-45-00-4500 INVESTMENT EARNINGS 13 14 28 200 13.86%
84-000-48-00-4850 MISCELLANEOUS INCOME - 31 31 -0.00%
TOTAL REVENUES: LIBRARY CAPITAL 10,313 10,346 20,659 50,200 41.15%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - -3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - -15,000 0.00%
84-840-56-00-5683 AUDIO BOOKS - 20 20 3,500 0.57%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - -500 0.00%
84-840-56-00-5685 DVD'S - 121 121 3,000 4.04%
84-840-56-00-5686 BOOKS - 2,239 2,239 50,000 4.48%
84-840-60-00-6020 BUILDING IMPROVEMENTS - - -20,000 0.00%
TOTAL FUND REVENUES 10,313 10,346 20,659 50,200 41.15%
TOTAL FUND EXPENDITURES - 2,380 2,380 95,500 2.49%
FUND SURPLUS (DEFICIT)10,313 7,965 18,279 (45,300)
2
May June July August September October November December January February March April2021 2021 2021 2021 2021 2021 2021 2021 2022 2022 2022 2022Library Operations Old Second $ 408,881 $ 719,168 Building Development FeesOld Second 169,954 177,116 Library Operations IMET * 4,126 4,126 Library Operations Illinois Funds 258,149 258,154 Total: $ 841,109 $ 1,158,565 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - * RestrictedPAYROLL1ST PAY PERIOD16,883$ $ 16,937 2ND PAY PERIOD17,173 17,137 3RD PAY PERIOD - - Total 34,056$ 34,074$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of June 30, 2021FISCAL YEAR 2022
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June YTD % of FY 2022
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 763,555$ 839,433$ 52.05% 1,612,758$ 745,006$ 12.67%
Intergovernmental
Personal Property Replacement Tax -$ 2,085$ 39.71% 5,250$ 800$ 160.65%
State Grants - - 0.00% 21,151 - 0.00%
Total Intergovernmental -$ 2,085$ 7.90% 26,401$ 800$ 160.65%
Library Fines 485$ 1,042$ 12.25% 8,500$ 1,072$ -2.81%
Charges for Services
Library Subscription Cards 991$ 2,426$ 28.54% 8,500$ 476$ 409.84%
Copy Fees 297 568 14.95% 3,800 3 17654.69%
Total Charges for Services 1,288$ 2,994$ 24.34% 12,300$ 479$ 525.03%
Investment Earnings 44$ 86$ 4.29% 2,000$ 345$ -75.13%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.00% -$ -$ 0.00%
Rental Income - - 0.00% 1,750 - 0.00%
Miscellaneous Income 374 473 23.63% 2,000 324 45.92%
Transfer In 1,775 3,551 13.15% 26,993 7,822 -54.61%
Total Miscellaneous & Transfers 2,149$ 4,023$ 13.09% 30,743$ 8,146$ -50.61%
Total Revenues and Transfers 767,522$ 849,663$ 50.20% 1,692,702$ 755,848$ 12.41%
Expenditures
Library Operations 111,656$ 164,377$ 9.62%1,709,443$ 205,437$ -19.99%
50 Salaries 29,906 59,839 12.41% 482,014 81,860 -26.90%
52 Benefits 12,446 29,836 14.28% 208,903 41,471 -28.06%
54 Contractual Services 8,238 13,636 8.91% 153,001 9,779 39.44%
56 Supplies 954 954 3.77% 25,300 1,284 -25.66%
99 Debt Service 60,113 60,113 7.15% 840,225 71,044 -15.39%
Total Expenditures and Transfers 111,656$ 164,377$ 9.62% 1,709,443$ 205,437$ -19.99%
Surplus(Deficit) 655,866$ 685,286$ (16,741)$ 550,410$
*June represents 17% of fiscal year 2022
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended June 30, 2021 *
Fiscal Year 2021
For the Month Ended June 30, 2020
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Directors report for June 2021
Programming
We have noticed a very large increase in our foot traffic in the library. Our people counter is up 31%
from last month, and our program attendance is up 297% from last month!!! We also have issued 134
new library cards from May 1 – June 1.
Our summer reading programs are still in full swing. This month we are featuring weekly art programs
for kids. We have started a crochet club, taught by a staff member, that has been very successful. We
will be featuring a Candyland Story Walk outside of the Library during the month of July. There is a 3D
printing program every Saturday in the Children’s workroom. We had a graduation for our Girls Who
Code program. This was a 13-week class that met every Saturday morning via Zoom and instructed by
Elasia Rodriguez, Wamecca’s daughter. She did a wonderful job, and we were fortunate to have her
conduct the class. The class celebrated with a graduation ceremony and breakfast and showcased some
of their projects they created. Our Happy Campers Escape Room, located in our downstairs study room,
is running the month of July. You can come into the library and solve the clues to help find the missing
guidebook. Jennette has Heartland School bringing in their classroom for storytime monthly. We have
partnered with the Illinois Humanities Council to bring in a food historian to speak about the history of
corn and how it transformed America on Tue, July 20 at 7:00. There will be 2 Medicare Basics seminars
on Wed, July 14 at 10:30 and 5:30 for patrons to learn more about the process of signing up for or
changing Medicare plans. We were happy to welcome back our monthly kids and adult movies to our
patrons. The managers and a representative from the Friends of the Library have met to start the
planning process of bringing a large family event to the Library in September.
Outreach
We had a large group of staff, Friends of the Library, Board Member, and friends and families walk with
us in the 4th of July parade. We distributed candy, brochures of services, pens, and bookmarks. The City
placed us at the front of the parade! Thank you to the City! Darren’s daughter organized this event. A
big shout out to her!
We have booked our meeting room for a town hall meeting with Illinois House of Rep. David Welter’s
office for Mon, Aug 16.
Reports
On 6/15/21 I completed and submitted our IPLAR (Illinois Public Library Annual Report) to the State.
We received our FY2021 Per Capita Grant award letter for $24,958.48.
We have completed the review of expired cards and removed 796 accounts that were over one year
expired. Jeff from PrairieCat had mentioned that if we did the auto-purge we would be at a 9%
reduction, and we removed 11.29% so a decent reduction.
Library Operations
We have had a few calls into R.J. O’Neil to service our chiller. We had to purchase a new compressor
computer board for the chiller. This was on original part that needed to be order from the manufacturer
and shipped overnight. For the time being the technician has up back up and running on the #2
compressor. We are since back to full operation. We also had them out for our 6-month preventative
maintenance where he cleaned the chiller, roof unit, and meeting room compress coils of the
cottonwood debris.
Sent a list of building maintenance issues small and large to Ryan – Chairperson for the Facilities
Committee for their meeting on 6/21/21.
As of July 1, we have switched our internet and phone service to Metronet. Russ has been instrumental
in making the transition as smooth as possible. We were without phone services for a good day and a
half. We have been experiencing as few technical issues with our incoming phone calls. Jeff Norris from
TCG Solutions has a checklist of items that still need to be completed.
I reached out to the city to have the water fountains lines flushed and put back into service. An email
from RAILS mentioned the State listing that water fountains could be opened back up.
We will be investigating the possibility of expanding Library operating hours. We will have to look closely
budget, days and times for expanded hours, and staff. Many of our users are elderly and parents with
younger children who would benefit from an early opening time.
Staff and Training
Our new Director of Adult Services, Genevieve Hix, started on 7/6/21. She is a welcome addition to our
staff, and we are lucky to have her join us.
Continuing with my Director’s University classes. We meet via Zoom on Fridays as a large group and
then as small groups with 3 mentors on off weeks.
Programs
Children’s Programs:
25 programs with 804 attending (2 book clubs, 4 story times, Window Art, chalk the Walk, color Hunt,
Heartland school tour, 6 STEM camp, Colorful creatures, Escape Room, Tots-and-toddlers, 4 Stories in
the Park, 2 Only One You)
7 passive programs with 617 attending (coloring contest, 4 Facebook story time, 2 face book Spanish
story time)
10 Teen programs with 62 attending (book club, 2 TAG, 4 girls who code zoom, 3 Summer interns)
0 passive teen programs
Adult Programs:
6 programs with 67 attending
6/1 Threads Zoom- 12
6/2 Lunch Bunch Book Club- 11
6/3 Author program Zoom- 12
6/17 Men’s Book club- 8
6/22 Creative Writing Group-15
6/28 Monday movie- 9
Meeting Room Usage: Rentals- 0 ; Library use- 21; Community use- 2 Zoom meets-6
Museum pass: 9
Proctored tests: 0
Volunteers- Friends of the Library are operating the Lobby book sale and have been continuing to index
the KCR Obits (Judy Somerlot, Sue Smithmeyer, Nancy Aschauer)
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YORKVILLE STATISTICS FOR FY22 PRAIRIECAT
All
Transacti
ons
web
renewals
checkout
s+
renewals
checkout
s renewals
all holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciproc
al
Borrower
s
atYorkvill
e
Items
added
Patrons
added
MAY 13,586 811 5,836 5,581 255 335 1,834 5,581 600 1,450 316 432 73
JUNE 16,858 1,126 8,136 7,771 365 336 1,777 6,609 673 1,419 357 285 134
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONS SEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 16 21 3 5 23 82 40 784 402 298 0 5 9
JUN 94 86 2 3 30 79 30 796 439 280 0 14 4
JUL
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
PATRON DOOR COUNT 3,889 5124
CURBSIDE PATRONS 38 20
HOME DELIVERY 2 2
NUMBER OF CHILDREN'S PROGRAMS 12 25
CHILDREN'S ROGRAM ATTENDANCE 180 804
NUMBER OF CHILDREN'S PASSIVE PROGRAMS 16 7
CHILDREN'S PASSIVE PROGRAM ATTENDANCE 819 617
NUMBER OF YA PROGRAMS 4 7
YA PROGRAM ATTENDANCE 21 62
NUMBER OF YA PASSIVE PROGRAMS 2 0
YA PASSIVE PROGRAM ATTENDANCE 10 0
YOUTH SUMMER/WINTER READING
NUMBER OF ADULT PROGRAMS 5 6
ADULT PROGRAM ATTENDANCE 39 67
NUMBER OF ADULT PASSIVE PROGRAMS
ADULT PASSIVE PROGRAM ATTENDANCE
ADULT SUMMER/WINTER READING
MEETING ROOM USE:Library 11 27
Community 3 2
Rental
STUDY ROOM USE 21 36
MUSEUM PASS 9
YOUTH COMPUTER SESSIONS 23
ADULT COMPUTER SESSIONS 211
FRIENDS VOLUNTEER HOURS
IPLAR NOTES: COUNT LIVE VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE
COUNT VIEWS OF RECORDED VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE
OFFICE OF THE SECRETARY OF STATE
JESSE WHITE Secretary of State and State Librarian
___________________________________________________________________________________________________________________________
Illinois State Library
Gwendolyn Brooks Building
Springfield, Illinois 62701
June 24, 2021
Ms. Shelley Augustine, Co-Interim Director
Yorkville Public Library
902 Game Farm Road
Yorkville, Illinois 60560-1135
Dear Ms. Augustine:
I am pleased to award the Yorkville Public Library a FY2021 Illinois Public Library Per Capita Grant in the
amount of $24,958.48. Over $7.9 million is being awarded this year.
Illinois Public Library Per Capita and Equalization Aid Grants help ensure public libraries have the resources
to address the needs of the community. Libraries count on these grants for important expenses such as
purchasing materials, supporting programming and improving technology.
Libraries have until December 31, 2022 to expend these grant funds. The FY2021 expenditures report
must be submitted with the FY2023 application, due January 15, 2023.
Our public libraries are truly the cornerstones of our communities. They are a lifesaver for many and are
the most reliable resource Illinois citizens have to obtain information.
I am extremely proud of the outstanding service public libraries provide to patrons.
Sincerely,
Jesse White
Secretary of State and State Librarian
cc: Darren Crawford
Yorkville Public Library Per Capita File
JW:isl
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815-942-1380 www.stthomasmorris.org
ST. THOMAS EPISCOPAL CHURCH
317 GOOLD PARK DRIVE
MORRIS, ILLINOIS 60450
June 25, 2021
LeafFilter North of Illinois, Inc.
448 Eisenhower Lane North
Lombard, IL, 60148
To Whom it May Concern:
Earlier this year, St. Thomas’ Episcopal Church contacted Mr. Walter Doran to
discuss the installation of LeafFil ter installing their product on our gutters. From
start to finish Mr. Doran was informative, professional, and concise. He
thoroughly explained how the fil ters work, how quickly the installation would take
and a more than fair estimate of cost. Working with him was a good experience.
I would recommend not only your product but would commend Mr. Doran as an
asset to your company. Please feel free to contact me at any time to verify these
facts.
Yours sincerely,
Fr. Mike
Fr. Michael Dwyer
Rector—St. Thomas’ Episcopal Church
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Verde Energy Efficiency Experts
Library References
*please feel free to reach out to any of our valued library partners below*
-Alsip-Merrionette Library, director Sarah (scottonaro@alsiplibrary.info) or head of maintenance
Ken (maintenance@alsiplibrary.info)
-Warren-Newport Public Library, director Ryan (rlivergood@wnpl.info) or head of facilities Kevin
(kgetty@wnpl.info)
-Matteson Area Public Library, facilities manager Lisa (lfasano2@mapl.org)
-Oak Park Public Library, Main & Maze Branch, head of operations Jeremy
(jandrykowski@oppl.org )
-Des Plaines Public Library, director Jo (JBonell@dppl.org)
-William-Leonard Public Library District, director Priscilla (pcoatney@thewlpld.org)
-Roselle Public Library, director Samantha (sjohnson@roselle.lib.il.us)
-Gail Borden Public Library, chief of maintenance Dave (dconsidine@gailborden.info)
-River Forest Public Library, director Sue (squinn@rflib.org)
-White Oak Public Library District – Crest Hill, Romeoville, and Lockport Branch, director Scott
(spointon@whiteoaklib.org)
-Beecher Public Library, director Jill (director@beecherlibrary.com)
-Nippersink Public Library District, (cynthiac@nippersinklibrary.org)
-Zion Public Library, maintenance supervisor Bonn (bbusch@zblibrary.org)
-Crete Public Library, director Susan (sdienes@cretelibrary.org)
-Vernon Area Public Library District, Head of Operations Stephen Territo (sterrito@vapld.info)
-Palos Park Public Library, director Kathryn (ksofianos@palospark.org)
-North Chicago Public Library, director Joan (joanb@ncplibrary.org)
-Chicago Ridge Public Library, director (dwishnick@chicagoridgelibrary.org)
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I sent a request for reference checks to 5 Libraries and received a response from 4 below.
Dear:__________
Verde Energy Efficiency Experts has listed you as a Library Reference for their services. I am hoping you
can answer a few questions for us to help make an informed decision on their company and services.
• Could you summarize how you and Verde worked together, in terms of the length and nature of
the project?
• Did you get all the functionality you expected from the initial project, or were unplanned follow-
on projects proposed to complete work you thought was already included?
• If you could do it all again, what would you do differently prior to executing the initial
contract/SOW?
• On a scale of 0-10, how likely are you to work with them in the future?
• Did you find them easy to work with and reliable?
• Did you feel their quote was appropriately priced?
• Do you still work with the vendor today?
• Is there anything to keep in mind as we decide whether to work with Verde?
Thank you for your time and response,
Shelley Augustine
Library Director
Yorkville Public Library
902 Game Farm Rd
Yorkville, IL 60560
630-553-4354 ext 117
Responses:
Hello Shelley,
Verde installed our LED lighting. We have a 82,000 square foot facility, and almost all lights were
changed out.
Throughout the process we found Verde to be highly competent. There were no cost overruns, and
they efficiently fixed everything on the punch list. They also managed the ComEd rebate.
In short, I recommend them highly.
JO BONELL
Director
Des Plaines Public Library
jbonell@dppl.org
847-376-2789
(she, her, hers)
Hi Shelley,
Our relationship and history with Verde are both good. A little history first, back in 2017-2018 we had
been looking to upgrade our lighting systems to LED for some time and originally thought we could do a
large part of it in house. Unfortunately we had facility staffing changes which then changed the scope of
the work. We were approached by Verde through a side relationship of an acquaintance of our
executive director. We then met with Jamie Johnson and Alisa Hansen and discussed several possibilities
included upgrades to our HVAC systems with new economizers and thermostats. We also felt their
business philosophy would fit with ours very well and it’s proven to be true.
LED Lighting:
Our approach was to do a small lighting project with the Phillips EVO LED retrofit kits. These units would
be installed in perimeter offices with windows to see how well they worked in that environment. The
other factor was funding which we didn’t have much that physical year. I was pleased with how well the
EVO systems worked and how easy they were to install. Verde came in with several techs and
completed the installation professionally and in a timely manner. They were also very accommodating
to our operating schedules. We then continued to do a second slightly larger project with Verde.
From there we continue to plan with Verde on a multi phased approached to continue upgrading with
the EVO kits throughout the library, but after further discussions with the library board we felt it would
be best to tackle the multi-phases as one large project and retrofit the whole 60,000 sqft facilities with
LED lighting. To accomplish this we hired an architect and electrical engineer mainly because of the scale
of the project and several areas would need specialized lighting. Verde did bid on the project but was
not awarded the project. This project has taken several months to complete and is just now rapping up
and should be finished within the next month.
Mechanical Upgrades:
The other project Verde helped us with was to upgrade our rooftop air handlers with a new thermostat
system made by Pelican. This would allow for us to manage the systems in a cost effective way as well as
being online for monitoring which we’d not had before. During this installation we decided to install a
new PERL economizer to one unit to test with. After being install for several months, it just so happened
our natural gas company had approached Verde to see if any customers could take advantage of
available funding for projects. Verde then approached us to offer at no cost a full installation of new
economizers to our remaining eleven rooftop air handlers. Having the new economizers and
thermostats have solved several issues that we’d had in the past and its due in part to Verde for being
proactive about the funding.
This is my 19th year at WNPL and with any project there will always be unforeseen things that appear,
but I will say that Verde has always been very proactive and responsive at resolving any issue.
Please see my comments below in red to your questions.
Regards,
Kevin
Kevin Getty
Head of Facilities
Warren-Newport Public Library
224 N. O'Plaine Rd
Gurnee, IL 60031
847-244-5150 x3015
847-775-7055 (fax)
www.wnpl.info
Hi Shelley,
My responses to your questions are noted below in blue. Feel free to reach out with any
additional questions.
• Could you summarize how you and Verde worked together, in terms of the length and nature of
the project?
Verde worked with us on multiple projects. The projects typically spanned over 2-4 months, mostly
for planning and ordering supplies.
• Did you get all the functionality you expected from the initial project, or were unplanned follow-
on projects proposed to complete work you thought was already included?
There were a couple of projects that needed some follow-up work. One was waiting for additional
supplies, and another was for a few lights that were missed in the original project. We were working
changing over a branch completely to LED, an old building, and a few of the up-lights on the stacks
were missed, so we had to have them back. The largest project executed well, and we're happy
with the results. This project too had initial hiccups, as we were told the ComEd incentive ran out.
When I went to kill the project, our contact said she'd look into it. There was also a miscalculation on
the estimate as we need plenum lighting that was not noted in the original quote. They did not charge
us extra, and we confirmed the original quoted cost before moving forward.
• If you could do it all again, what would you do differently prior to executing the initial
contract/SOW?
I recommend going through the scope of the work carefully, walking through to be sure exactly where
the work will be done, noting the details, and ensuring all is as you'd like it. Internally, I'd suggest a
contingency fund (not shared with Verde) for issues that will turn up or areas / sections you both
miss.
• On a scale of 0-10, how likely are you to work with them in the future?
8-10 - Depending on the incentives they can present. I'm pleased with our rep (knowledgeable and
responsive). We've spent $29,258 in 2021 and $16,750 in 2020 with Verde. ComEd incentives totaled
(by their calculations) over $55,000. I'm guessing it's about 1/2 savings from doing it without the
incentives. They've smartly kept the project in phases, so we've not gone out to bid, but they are a
ComEd partner, so I'm thinking we're getting a good break on cost and they're making their profit.
• Did you find them easy to work with and reliable?
They had good crews and did good work.
• Did you feel their quote was appropriately priced?
Because of the way the work was phased in, and the savings presented in the ComEd incentives, and
the energy savings, we did not compare costs. It's hard to tell if their pricing is competitive, but I'm
confident that it would have cost us much more without the ComEd program.
• Do you still work with the vendor today?
Yes, we will be meeting late in July. Any projects would be based upon the incentives available and
our budget for continued building / sustainability projects.
• Is there anything to keep in mind as we decide whether to work with Verde?
As with any contractor, due diligence and accountability are critical. The more you can plan, confirm
details in writing, the more likely there's a clear understanding of the scope of work and a positive
outcome. (I'm still learning that the hard way.) ;-)
If you have the time, and depending on the scale of the project, it may be worth comparing the cost
with another ComEd partner. I'm not sure how this would work, or if they have a non-compete
agreement of sorts, but ours have been relatively small and phased in over time. It's so nice to have the
lights the same temperature! (Our Facilities staff have been changing out lights over the years, with
various manufacturer parts and bulbs, and it's not always pretty.)
Let me know if you have any other questions or concerns, and I'm happy to help as I can.
Have a great holiday weekend,
Jeremy
Director of Operations
Oak Park Public Library
Good Morning Shelly,
I apologize about the delay in responding. We have worked with Verde Efficiency Experts of the past
few years at our Main Facility. They are great to work with and we will be performing additional work
with them over the next few years. At this juncture, we have approx.. $150,000 of more work to
perform. We are breaking the project down into different phases, using Special Reserve $$.
Our Sales Rep. was Sydni Fitch, she did an outstanding job for us. Very easy to work with. If you have
any questions, feel free to contact me.
Thank you,
Dave
David Considine
Chief Operating Officer, FM
Gail Borden Public Library District
270 N. Grove Ave.
Elgin, IL 60120
dconsidine@gailborden.info
847-429-5978 Office
847-742-0485 Fax
Tutor Policy
Tutoring at the Yorkville Public Library
To ensure that the Library premises are available for the use of members of the public to meet
their needs in accessing information, recreation and education, the library allows tutoring in
accordance with this policy. The Library does not sponsor, recommend, or assume liability or
responsibility for the work and/or activities of tutors who use library space. All arrangements
must be made between the tutor, student, and parent.
Tutoring Guidelines and Procedures
• Tutors are individuals who provide instruction to others either on a paid or volunteer
basis. The Library is not to be used as a classroom or office space, but a safe and quiet
workplace for students to receive instruction.
• Tutoring sessions must be kept as quiet as possible so as not to disturb other library
patrons. The Library Code of conduct applies to all tutor sessions.
• Tutors are responsible for the behavior of their students. Children must be under the
direct supervision of the tutor until they are released to a parent or designated
responsible adult.
• Unattended children, under eleven years of age, shall not be left in the library for an
extended period of time. Parents are strongly encouraged to remain in the Library
while their child is tutored.
• Tutors are responsible for establishing communication procedures to their students
and students’ parents. Library phones may not be used to cancel appointments.
Library staff will not relay messages to tutors or students.
• Use of the study rooms for tutoring is limited to one reservation per tutor, who holds
a valid Yorkville Public Library card, per day with a maximum of two hours per session.
o A room may be reserved not more than one day prior to the time you need
it. Reservations may be made in person or by phone.
• Tutoring sessions will be limited to a maximum of two students at any given time.
• Tutoring sessions must end 15 minutes before the Library closes.
Prohibitions
The following uses are prohibited in Library space:
• Buying, selling, advertising, or trading products or services for payment or compensation,
except in support of the Library.
• Tutors may not publish or distribute advertisement or letters identifying the Library as
their place of doing business or imply Library sponsorship of their activities.
• No exchange of money may take place between students and tutors while in the Library.
Adopted by Board of Trustees: ____________