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COW Minutes 2000 01-26-00 I CITY OF YORKVILLE COMMITTEE OF THE WHOLE JANUARY 26, 2000 MEMBERS PRESENT: Art Prochaska, Burt Callmer, Richard Sticka, Cindy Green, Dave Dockstader, Valerie Burd, Rose Ann Spears, Robert Allen, Dean Kleronamos, Tom Sowinski, Tony Graff, Jim Nanninga, J.T. Johnson, Joseph Wywrot. Guests: Bill Dettmer, Jennie Mulvey, Richard Huston, and Bob Pilmer. PC 99 -15 Bell, Mulvey, Huston Annexation and Rezoning -The request for annexation on Parcel 1 / zoning B -3 and Parcel 2 / zoning R -3. Adjoining property is zoned similarly. The portion of the property located along Route 47 would maintain business zoning. Currently there are not plans to develop this property. There is a road stub coming from Fox Highlands which is a private road. It was felt that an agreement be made that this stub would be turned Into a second access road. The primary access road would be available from Route 47. A public hearing is scheduled on January 27 and this item is to be placed on the council agenda. PC 9944 Fields of Farm Colony, Unit 11 -This parcel, under the recommendation of the Plan Commission, was to follow with the City standards. With the location of the property it should maintain City standards. Tree Ordinance - Tabled Estate Lot Ordinance The changes to this item would change the rear yard setback to 50 feet. The lot width would be set at 200 feet. This amendment would be cleaning up the language to this ordinance and would remove some of the Inconsistencies and would allow for less confusion. This item to be placed on the January 27 agenda. Temporary Signs -It was noted that the council would up hold the decision of the Inspectors. It was also noted that a portable sign can be classified as a temporary sign, but a temporary sign is not necessarily a portable sign. This item to be placed on the January 27 council agenda. The August, September, October, and November Water Reports to be placed on the January 27 council agenda. It was also reported that Fox Highlands is having a problem with getting a clean water sample. 2 million gallons have been used. A concern was expressed on what constitutes an excess. This Item to be placed on the Public Works agenda. Janitorial Contract There is a great concern with janitorial care. Currently the work is being done by staff and police officers. An individual has been contacted to do the work temporarily. It was suggested that an agreement be drawn up for a 90 day period of time to see if the job can be done by one person on a part time basis. It was also suggested that this position be sent for bid. It was suggested that a schedule be set up to be sure the appropriate rooms are being cleaned prior to meeting days. This Is a temporary solution until a more permanent solution can be made. Auditor Contract -This is a third, three year contract that has been held with Pandolphi. Pandolphi has a good reputation and have worked well with the City of Yorkville. Pandolphi has given recommendations to the City in prior years. The Committee recommends that the City stay with Pandolphi. This item to be placed on the January 27 council agenda. School Transition Ordinance -There is a concern with the School District to indemnify the City if the ordinance were to be challenged. Verbiage needs to be added with regards to property that I i would allow for property being held for Senior development, that would allow the property to be exempt from this fee. It was suggested that contact be made with the school board to set up a joint meeting with the City Council. Executive Session will be held at January 27 council meeting. Additional Business: SSE$ payment #12, in the amount of $84,000 is due. A resolution for this item to be placed on the January 27 council agenda. A suggestion was made to look at Nextel phones for staff. Public Works are currently using them and have been very happy with them. it was suggested to look at a contract that would work for the entire City staff. It was suggested that this information be presented at Administration. It was asked to reduce the letter of credit at Cimarron Ridge to $12,980. This item to be placed on the January 27 council agenda. There is a request to rezone Cannonball Hill from Ag -1 to R-2. This request needs a formal ordinance request. Investment procedure and Internal Control Manual. There are a few revisions and updates. The update would allow the City Administrator with the final decision in investments direction. It would also allow for a separation of duties, This Item to be placed on the January 27 council agenda. A question on the Gardner private sewer line. There is a request to use street right of way. J.T. requested that the property deed note that the homeowner will maintain the line at their cost. It was also noted that the landowner name be placed on the agreement. it was suggested to revise and to bring the document back at the next COW on February 3. Tower information will be placed on the next COW agenda, Letters have been sent to landowners to the north of the City of Yorkville. It will question the landowners of their interest in what the City of Yorkville can offer them. There is a planning meeting with the County on Saturday at 9 AM. Respectfully submitted by Cindy Green