City Council Minutes 2021 06-22-21 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY,JUNE 22,2021
Mayor Purcell called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
• ROLL CALL
City Clerk Pickering called the roll.
Ward I Koch Present
Transier Absent
Ward II Milschewski Present (electronic attendance)
Plocher Absent
Ward III Funkhouser Present
Marek Present
Ward IV Tarulis Present
Peterson Present
Staff in attendance at city hall: City Clerk Pickering,City Administrator Olson,Chief of Police Jensen,
Attorney Gardiner,and Attorney Orr.
Staff in attendance electronically: Public Works Director Dhuse,Community Development Director
Barksdale-Noble,Finance Director Fredrickson,Parks and Recreation Director Evans,Assistant City
Administrator Willrett,Building Code Official Ratos,Facilities Manager Raasch, and EEI Sanderson.
Clerk's Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster
Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the
Illinois Emergency Management Act,the United City of Yorkville encouraged social distancing by
allowing remote attendance to the City Council meeting.
Members of the public were able to attend this meeting in person while practicing social distancing as
• well as being able to access the meeting remotely via Zoom which allowed for video,audio and
telephonic participation.
A meeting notice was posted on the city's website on the agenda,minutes and packets webpage with
instructions regarding remote meeting access and a link was included for the public to participate in the
meeting remotely: https://us02web.zoom.us/j/82278533101?pwd=N1Y5MTZxZU0xd2tSO2IvMUMOZkU1Zz09.
The Zoom meeting ID was 822 7853 3101.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Presentation to School District—Golf Outing
Yorkville Parks and Recreation Department teamed up with the Yorkville Education Foundation to raise
money.Parks and Recreation Director Evans said that on Thursday,June 1061,they held the Fore!
Yorkville Golf Outing to help raise funds for the City's fireworks,free events within the City,and help
the Education Foundation that supports the local school district teachers and students. This year they
raised$6,034 from the golfing portion for the foundation.The foundation was able to raise an additional
• $2,800 from raffles. Shay Remus and Steve Redmon with the Recreation Department oversaw the event
with the help of Alicia Lingane and Shawn Harris from the foundation. Parks and Recreation Director
Evans said this was a great event and would like to build on it for the future.Tim asked Alicia,the
president of the foundation,to speak about the foundation.The Yorkville Education Foundation is the
nonprofit partner of District 115.They raise funds to give back to the student and teachers of Yorkville
District 115.The foundation funds equity,invitations,and special projects to make sure the students can
dream big. They have raised over$150,000 since they were established in 2015. She said it's been an
excellent partnership,and they look forward to more partnerships and great events.
The Minutes of the Regular Meeting of the City Council—June 22,2021—Page 2 of 5
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
• 1. Minutes of the Regular City Council—June 8,2021
2. Bill Payments for Approval
$ 78,225.15 (vendors)
$ 565,231.90 (vendors)
$ 353,610.08 (payroll period ending 6/11/21)
$ 997,067.13 (total)
3. ADM 2021-24 Treasurer's Report for March,April,and May 2021
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Milschewski;
seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes-6 Nays-0
Koch-aye,Milschewski-aye,Funkhouser-aye,
Tarulis-aye,Marek-aye,Peterson-aye
REPORTS
MAYOR'S REPORT
The Social Gathering
Mayor Purcell reported that the June 11t Social Gathering was a great event with a performance by
Whiskey Romance and fireworks.People had a great time,and he heard many of positive comments,and
• the staff did a fantastic job.
Price Park and Fox Hill Park—
Playground Replacement Proposals
(CC 2021-39)
Mayor Purcell entertained a motion to approve the single source purchase of two playground
refurbishment equipment pieces for Price Park and Fox Hill Park in the amount not to exceed$76,691.90
from Team Reil Inc.,the Illinois representative from Miracle Playgrounds. So moved by Alderman
Milschewski; seconded by Alderman Tarulis.
Parks and Recreation Director Evans stated they received a proposal to refurbish the playground vs.
replacing it. By refurbishing the playground,you do not have to take out the poles or the footings. This
saves money,staff time, and the playgrounds go up faster. This should last around 18—20 years.You will
not lose a complete playground;you will lose it in pieces. This refurbishment is the same manufacturer,
so if things go well,this could be something they investigate doing again in the future.
Motion approved by a roll call vote. Ayes-6 Nays-0
Milschewski-aye,Funkhouser-aye,Tarulis-aye,
Marek-aye,Peterson-aye, Koch-aye
Travel Authorizations for
Elected Officials—FY 2022
(CC 2021-40)
Mayor Purcell entertained a motion to approve the travel expense authorizations for Fiscal Year 2022 for
elected officials for the Illinois Municipal League conference and for the International Council of
Shopping Centers Recon conference as presented in packet materials. So moved by Alderman
• Funkhouser;seconded by Alderman Marek.
Motion approved by a roll call vote. Ayes-6 Nays-0
Funkhouser-aye, Tarulis-aye,Marek-aye,
Peterson-aye,Koch-aye,Milschewski-aye
Appointments to
Planning and Zoning Commission
(CC 2021-41)
The Minutes of the Regular Meeting of the City Council—June 22,2021—Page 3 of 5
Mayor Purcell entertained a motion to approve the appointments of Don Marcum and Daniel Williams to
the Planning and Zoning Commission to terms ending May 2025. So moved by Alderman Peterson;
seconded by Alderman Koch.
Motion approved by a roll call vote. Ayes-6 Nays-0
Tarulis-aye,Marek-aye,Peterson-aye
Koch-aye,Milschewski-aye,Funkhouser-aye
PUBLIC WORKS COMMITTEE REPORT
• Well Rehabilitation and Media Replacement Plan—FY 2022
(PW 2021-44)
Well No.4 Rehabilitation Professional Services
Agreement—Design and Construction Engineering
Water Treatment Plant No.4 Cation Exchange
Media Replacement Professional Services Agreement
—Design and Construction Engineering
Well No.7 Rehabilitation Professional Services
Agreement—Design and Construction Engineering
Alderman Marek made a motion to approve the Well No.4 Rehabilitation Professional Services
Agreement—Design and Construction Engineering;to approve the Water Treatment Plant No.4 Cation
Exchange Media Replacement Professional Services Agreement—Design and Construction Engineering;
and to approve the Well No. 7 Rehabilitation Professional Services Agreement—Design and Construction
Engineering and authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski.
Motion approved by a roll call vote. Ayes-6 Nays-0
Marek-aye,Peterson-aye,Koch-aye,
Milschewski-aye,Funkhouser-aye Tarulis-aye,
Kennedy Road/Emerald Lane Traffic Control Discussion
(PW 2021-45)
Alderman Marek made a motion to authorize the purchase and installation of the Rectangular Rapid
Flashing Beacon(RRFB)and adding striping and signage at the crosswalk in the estimated amount of
•
$20,000-$25,000; seconded by Alderman Tarulis.
Motion approved by a roll call vote. Ayes-6 Nays-0
Marek-aye,Peterson-aye,Koch-aye,
Milschewski-aye,Funkhouser-aye, Tarulis-aye,
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Solar Site RFP
(ADM 2021-29)
Alderman Milschewski made a motion to approve the RFP document for an open call for ideas for solar
farm projects on various City properties; seconded by Alderman Koch.
Chris Childress,the consultant,discussed we would go out to RFP to look at multiple sites. There are no
obligations or costs to us currently.They will look at purchasing them,and the other option is to lease
them.The lease would be for twenty-five years. Chris Childress said they would list all City properties
and rooftops to see where the best value is for a solar site. We would mainly look at the area that uses the
most power that we won't be selling.
Motion approved by a roll call vote. Ayes-6 Nays-0
• Marek-aye,Peterson-aye, Koch-aye,
Milschewski-aye,Funkhouser-aye,Tarulis-aye,
Resolution 2021-29 Approving an Intergovernmental Agreement
between the Village of Oswego and the United
City of Yorkville Regarding Joint Employment
of a Purchasing Manager
(ADM 2021-30)
The Minutes of the Regular Meeting of the City Council—June 22,2021—Page 4 of 5
Alderman Milschewski made a motion to approve a Resolution Approving an Intergovernmental
Agreement between the Village of Oswego and the United City of Yorkville Regarding Joint
Employment of a Purchasing Manager and authorize the Mayor and City Clerk to execute; seconded by
Alderman Marek.
Motion approved by a roll call vote. Ayes-6 Nays-0
Peterson-aye,Koch-aye,Milschewski-aye,
• Funkhouser-aye,Tarulis-aye,Marek-aye,
Ordinance 2021-14 Amending the Yorkville City Code,Title 1,
Chapter 7,Section 3: Procurement
(ADM 2021-31)
Alderman Milschewski made a motion to approve an Ordinance Amending the Yorkville City Code,Title
1,Chapter 7, Section 3: Procurement and authorize the Mayor and City Clerk to execute; seconded by
Alderman Tarulis.
Motion approved by a roll call vote. Ayes-6 Nays-0
Koch-aye,Milschewski-aye,Funkhouser-aye,
Tarulis-aye,Marek-aye,Peterson-aye,
PARK BOARD
Summer Solstice
Parks and Recreation Director Evans reported that this weekend on Friday, June 25th, and Saturday,June
26th is Summer Solstice. This is not a City event,but a City-sponsored event. Summer Solstice will take
place at Riverfront Park.
Independence Day Celebration
Parks and Recreation Director Evans reported that next Saturday,July 3`d, is the Yorkville Independence
Day Celebration. They are thrilled to bring this event back to its full capacity.This will include the
parade,town square actives,and the firework display.Director Evans wanted to give a special thank you
to two very generous sponsors,Luxe Classic Kitchens and Interiors and Performance Food Service.
PLANNING AND ZONING COMMISSION
• No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY& LIAISON REPORT
No report.
STAFF REPORT
No report.
MAYOR'S REPORT(cont'd)
City Buildings Update
(CC 2021-04)
Administrator Olson discussed the option of a construction manager vs. a general manager. If the City
goes with a construction manager,we will need to start with an RFP process. Then within the next few
months,go through interviews and contract negotiation selections before we would be ready to start
construction.Going with a general contractor,the City needs to say that is the direction we would like to
go. Then the City would need to make sure the construction documents and bid drawings are ready to go
out for bid. The staff is recommending going with a general contractor and bidding method.
Administrator Olson then brought up the discussion on other city properties. There will need to be a
discussion on what buildings we would like to keep and what building we would like to sell.This
discussion does have to happen in an open session according to the open meetings act. The City then can
• go into an executive session to set the market price of the properties.
PRESENATIONSTIONS(cont'd)
Water Study
(CC 2021-38)
Administrator Olson mentioned the slideshow is in the packet, but we will go into further discussion at a
later meeting.
ADDITIONAL BUSINESS
The Minutes of the Regular Meeting of the City Council—June 22,2021—Page 5 of 5
Alderman Milschewski informed Public Works Director Dhuse that the streetlights at Heustis Street and
Van Emmon Street are on,but the lights don't seem to be working correctly.Public Works Director
Dhuse said they would take a look.
CITIZEN COMMENTS
Cesar Chacon, citizen,mentioned he came to the meeting with thoughts the Mayor would have talked
about maintenance for the library and even plans for the preschool. Cesar did say it was refreshing to see
the new appointees seem to appreciate the library and its importance to the community.
• EXECUTIVE SESSION
Mayor Purcell entertained a motion to go into executive session for litigation,when an action against,
affecting, or on behalf of the particular public body has been filed and is pending before a court or
administrative tribunal,or when the public body finds that an action is probable or imminent. So moved
by Alderman Peterson; seconded by Alderman Funkhouser.
Motion approved by a roll call vote. Ayes-6 Nays-0
Koch-aye,Milschewski-aye,Funkhouser-aye,
Tarulis-aye,Marek-aye,Peterson-aye
The City Council entered executive session at 7:50 p.m.
The City Council returned to regular session at 8:29 p.m.
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman
Peterson; seconded by Alderman Milschewski.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 8:30 p.m.
Minutes submitted by:
• li_ositit'A F5mica j
Jori Behland,
Deputy Clerk, City of Yorkville,Illinois
411