Library Board Packet 2021 08-09-21Agenda
Yorkville Public Library
Board of Trustees
August 9, 2021, at 7:00 P.M.
Michelle Pfister Meeting Room
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Presentations
5. Minutes
6. Correspondence
7. Public Comment
8. Staff Comment
9. Report of the Treasurer: Financial Statement
Payment of Bills
10. Report of the Library Director
11. City Council Liaison
12. Standing Committees: Policy Personnel
Physical Facilities Finance
Community Relations
13. Unfinished Business:
Verde Energy Lighting Proposal
YPL Community Fest
14. New Business: Extending Library Service Hours
COLA
Carpet Cleaning Proposal
15. Executive Session (if needed)
1. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act,
whether for purposes of approval by the body of the minutes or semi-annual review of
the minutes as mandated by Section 2.06.
2. For the appointment, employment, compensation, discipline, performance, or dismissal
of specific employees of the public body or legal counsel for the public body, including
hearing testimony on a complaint lodged against an employee of the public body, or
against legal counsel for the public body to determine its validity.
16. New Business (continued) Release of Executive Session Minutes
17. Adjournment
NOTICE
LIBRARY BOARD OF TRUSTEES MEETING
Monday, August 9, 2021
7:00 p.m.
Yorkville Public Library
902 Game Farm Road, Yorkville, IL
Remote Meeting Attendance Instructions for the
Yorkville Public Library Board of Trustees Meeting to be held on August 9, 2021 at 7:00 p.m.
In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker
pursuant to the powers vested in the Governor under the Illinois Emergency Management Agency Act, the
United City of Yorkville is encouraging social distancing by allowing remote attendance to the Library Board of
Trustees meeting to be held on Monday, August 9, 2021 at 7:00 p.m. Instructions for joining the meeting are
listed below.
The Yorkville Public Library is inviting you to a scheduled Zoom meeting.
Topic: Yorkville Public Library Board of Trustee Meeting
Time: Aug 9, 2021 07:00 PM Central Time (US and Canada)
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DRAFT
Yorkville Public Library
Policy Committee Meeting
Wednesday, July 7, 2021 6:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The meeting was called to order at 6:00pm by Chairperson Theron Garcia, roll was called and a
quorum was established.
Roll Call Committee Members: Darren Crawford-yes, Rosie Millen-yes, Theron Garcia-yes, Tara
Schumacher-yes
Others Present: Library Director Shelley Augustine
Recognition of Visitors: Ms. Garcia recognized Ms. Augustine.
Public Comment: None
New Business:
Tutoring Policy Review & Update
The committee met to further revise and update the Tutoring Policy. Ms. Augustine detailed the
changes she made as requested from the June 30th meeting.
Director Augustine said she would prefer not to have group tutoring at this time and to only use study
rooms. Mr. Crawford said the library should have a partnership with the schools for group tutoring.
Ms. Garcia asked if there is anything in the library law that pertains to tutoring. The Director could not
locate anything and noted that Plano does not have a tutoring policy and Oswego has guidelines and
designated “noise” zones for tutoring purposes.
Committee members suggested re-arranging several of the bullet points and placing some of them
under the Prohibitions area. Ms. Augustine will make the revisions and the revised policy will be
presented at the next Board of Trustees meeting for consideration and adoption as a policy.
Adjournment:
There was no other business and the meeting was adjourned at 6:11pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
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DRAFT
Yorkville Public Library
Community Relations Committee Meeting
Wednesday, July 7, 2021 7:00pm
Michelle Pfister Meeting Room
902 Game Farm Road
The meeting was called to order at 7:00pm by Committee Chairman Russ Walter and roll was called.
Roll Call:
Susan Chacon-(arr. 7:02pm), Ryan Forristall-yes, Rosie Millen-yes, Russ Walter-yes
Other Board Members, Library Staff & Guests Present:
Library Board President Darren Crawford, Library Director Shelley Augustine, Director of Technical
Services Dixie DeBord, Youth Services Director Jennette Weiss, Circulation Manager Sharyl Iwanski-
Goist, Judy Somerlot-Friends of the Library, Doug Somerlot, Joan Knutson, Daniel Chacon, Sue
Smithmeyer-Friends of the Library, Carol Morris-Friends of the Library, Sharon Lowy-Friends of the
Library, Lucas Robinson-Kendall County Record, Victoria Crawford-Kylynn's Ridge, Sands Uridil-
Friends of the Library, Lou Uridil-Friends of the Library, Pat McNamara-Blackberry North, Cesar
Chacon, Corey Johnson
Recognition of Visitors:
Mr. Walter welcomed staff and guests.
Public Comment: (Under New Business)
New Business:
Q&A About the Process of Conversion to a Library District
Mr. Walter opened the meeting and showed a map slide that illustrated the local city boundaries and
library district boundaries. It also showed locations of the persons outside the city limits who have
purchased a Yorkville library card. A question and answer session followed.
Q. Mr. Walter posed the first question--what is a library district? Answer: A district is its own entity,
the district controls the levy, the Board is elected and all else remains the same.
Q. The second question posed by Mr. Walter was what is the process to convert to a district? Answer:
There are 3 different ways:
1. The Board must pass a resolution, City Council must approve, court hearing, public input, judge
decides based on public hearing, legal costs of $16,000. Process would take a year.
2. Referendum whereby Yorkville residents must vote to convert or not.
3. Public initiative--signatures gathered on petition (must be 10% of registered Yorkville voters),
residents vote.
Page 1 of 3
Ms. Somerlot noted that the Aurora Library and City Council worked on the groundwork for many
months for Aurora to become a district library. The Council approved a $2.7 million increase in levy to
form the district. Mr. Crawford said the Yorkville library would have to be solvent to bring forth a
resolution and that the library still has bonds to pay. Mr. Walter noted that it takes approximately $1
million a year to run the library. He does not want to affect the Yorkville resident tax which is now
$250-$300 per year and there would be no increase to them. The goal of a district is to offer library
services to those outside city limits. Costs to people outside the city would be based on their assessed
home value which is currently the method used when purchasing a non-resident card.
Currently the city provides many services to the library that would be lost by being a district. Mr.
Walter showed a slide of the additional costs that a district would incur including ComEd costs, natural
gas, employee benefits, snow removal, mowing, grounds cleanup, payroll services all of which would
add approximately $160,000 to the annual costs. Mr. Somerlot asked if there is a coalition/pool of
other library districts, to defer costs on the services. Ms. Augustine said there is a building insurance
consortium through RAILS and she has reached out to the Plano Library in regards to this. Mr. Walter
noted that a new librarian has just been hired who has experience with grant writing, etc. and she has
been asked to help.
Q: How will conversion to a district affect operations? Answer: It will not change, the staff will be
the same, etc., same number of programs, books, etc. Advantages: expand reach to unincorporated
areas, library has increased bandwidth and personal computers can be used in library. An audience
guest stated that a district library advantage would be expanded hours of operations. He said evening
hours are needed since many kids now go to the Oswego Library which is open longer.
Q. What additional amount would be manageable for the budget? Answer: Budget is usually $45,000
over what is received in taxes (a deficit budget), but the library budget usually ends with a surplus.
Development fees would still be collected as a district.
Q: If there is a surplus of money at year's end, what happens to it? Answer: It stays in the library
budget. Mr. Walter noted that the library bonds will be paid in full in 2025 and there will be a
reduction in the taxes likely in 2026. With an approved referendum, the extra money from the tax bills
could be put into the General Fund to pay for library operations.
Q: Ms. Victoria Crawford asked if the out-of-city residents could be surveyed, perhaps door to door,
to determine interest in a district library. Answer: A survey could be possible, more meetings like this
could also be held.
Q: Sue Smithmeyer asked if the referendum option is held back due to the bond payments? The
surrounding towns would have the same other costs. Answer: Other districts have a larger area from
which to gain resources. Board Treasurer Chacon said $645,000 is the refunding bond and $75,000 for
regular bond that needs to be paid this budget year.
Q: How did Plano acquire all the area they have in their district? Answer: It is not known, they have
been a district for a long time.
Page 2 of 3
Q. Daniel Chacon asked if the random district boundaries of other libraries, contribute to funding
deficits? Answer: Mr. Walter said the library has never requested an increase in the taxes. An
increase could only be a certain amount due to a tax cap. For many years, books were purchased with
only the money raised by Friends of the Library. Staff worked 6 years without a raise. If there was an
approved referendum, taxes could be increased.
Summarizing the needs for a district library, Doug Somerlot said there are two components to
becoming a district: increasing the money coming in and reducing the costs of each service for which
the library must be responsible as a district. Additionally, he said that more firm cost figures must be
obtained as well. Mr. Walter said electricity and benefits package would be the biggest expenses.
Q. Ms. Smithmeyer asked: Will someone contact ComEd to determine if a lower fee can be negotiated
from them? Answer: Mr. Walter will attempt to contact them.
Judy Somerlot noted there were 5 Board members present at this meeting and she wondered if the
entire Board is committed to this endeavor. She said there is no point pursuing this idea without the
support of the entire Board. Committee member Millen said there is not enough information at this
time, for the Board to take a vote. She would not want to cut benefits to employees, so much building
maintenance is needed and much more than $160,000 a year would be necessary. She added that
Oswego is thriving with their expanded hours. She wants Yorkville to put more energy into the library
services and expanded hours to help it grow.
Another participant wondered if the library wants to form a district so they can move in their own
direction especially following the pre-school decision and the replacement of some Board members.
Another attendee said there are many dedicated volunteers and that a district library would be
beneficial for some autonomy for the library.
Audience members thanked the committee for holding the meeting and asked that more advance notice
be given for any future meetings.
Adjournment:
There was no further discussion or questions/answers and the meeting was adjourned at 8:07pm.
Minutes Respectfully Submitted by Marlys Young, Minute Taker
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DRAFT
Yorkville Public Library
Board of Trustees
Monday, July 12, 2021 7:00pm
902 Game Farm Road – Michelle Pfister Meeting Room
The Board of Trustees meeting was called to order at 7:00pm by President Darren Crawford, roll was
called and a quorum was established.
Roll Call:
Tara Schumacher-yes, Sue Shimp-yes, Russ Walter-yes, Susan Chacon-yes, Darren Crawford-yes, Ryan
Forristall-yes, Theron Garcia-yes, Rosie Millen-yes, Bret Reifsteck-(arr. 7:04pm)
Staff Present:
Library Director Shelley Augustine, Director of Technical Services Dixie DeBord, Director of Adult
Services Genevieve Hix
Others Present:
City Council Library Liaison Jackie Milschewski, Friend of the Library Judy Somerlot, Friend of the
Library Tiffany Forristall, Daniel Chacon, Cesar Chacon, Alisa Hansen from Verde Energy Efficiency
Experts
Recognition of Visitors:
President Crawford recognized staff and guests.
Amendments to the Agenda:
Mr. Walter asked to have Presentations moved up under Amendments to the Agenda on future agendas.
Minutes: June 14 Board of Trustees, June 21 Physical Facilities Committee, June 30 Policy
Committee
Ms. Garcia moved and Mr. Crawford seconded to approve all sets of minutes as presented. Roll call:
Shimp-yes, Walter-yes, Chacon-yes, Crawford-yes, Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-
yes, Schumacher-yes. Carried 9-0.
Correspondence:
Ms. Augustine received a letter of thanks for the purchase of some books promoting diversity and
inclusivity.
Public Comment:
Ms. Somerlot reported the following:
1. Friends meeting held this morning with 15 in attendance, welcomed new Adult Services
Director Genevieve Hix.
2. Approved $800 expenditure for the pop-up library.
3. There were about 26 people representing the library, who walked in the July 4th parade.
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4. Grassroots team gave update at Friends meeting, have $300 in donations for sign purchase.
5. Used book sale has outgrown the meeting room and will be expanded to other locations in the
library.
6. Teen program / intern librarians will be reading to children.
7. Friends of the Library member Betty Popovich passed away. She had volunteered at many
library events. Contributions in her name will be directed to the library and a brick with her
name will be purchased for the courtyard.
Tiffany Forristall is coordinating a YPL Community Fest and reported the following:
1. She met with library staff members regarding this event and a partnership will be formed with
the schools, city and Parks & Rec.
2. This event will be held in place of the ice cream social and will be from 11-3pm in September
which is Library Card Month and Food for Fines Month. With the donation of food, late
charges will be subtracted from what patrons owe.
3. Food trucks will be invited to participate with the hope of them donating 10% of their sales to
the library.
4. A raffle will be held and a map will be provided for the various stations/activities.
5. Request for Board of Trustees to volunteer.
Staff Comment: None
Report of the Treasurer:
Financial Statement
Treasurer Chacon said a new voltage board was purchased for $3,972.35. She will also research
possible missing Nicor bills. Half of the property taxes have been received and the remainder will
come in September. She noted the development fees are up by 17%. Mr. Walter commented that the
e-rate consultant believes the library has not received all the rebates owed from Comcast, so the
consultant will research this.
Payment of Bills
President Crawford moved and Ms. Garcia seconded the motion to pay the following expenses:
$24,263.02 Accounts Payable
$34,073.80 Payroll
$58,336.82 Total
Roll call: Walter-yes, Chacon-yes, Crawford-yes, Forristall-yes, Garcia-yes, Millen-yes, Reifsteck-yes,
Schumacher-yes, Shimp-yes. Carried 9-0.
Report of the Library Director:
Programming
Director Augustine reported the following: foot traffic increased 31% in May, program attendance was
up 297% and 134 new library cards were issued in May. She shared information of the various
upcoming programs and also noted that a graduation ceremony for “Girls Who Code” was held after
the 13-week program taught by the daughter of former Board member Wamecca Rodriguez.
Outreach
Ms. Augustine thanked Mr. Crawford's daughter for organizing the July 4th parade entry. The meeting
room has been booked by an Illinois representative for a town hall meeting and a blood drive is
scheduled in conjunction with the Chamber.
Page 2 of 5
Reports
The annual IPLA report was submitted in June and the per capita grant was received for about $25,000.
The circulation department has purged 796 expired cards since the library pays for the PrairieCat
membership based on the number of cardholders.
Library Operations
Ms. Augustine detailed the various chiller services recently performed, a list of building maintenance
issues was given to Trustee Forristall for the Facilities Committee meeting, and building phones and
internet were switched to Metronet July 1. The city flushed the water lines so the water fountains could
be restored following Covid guidelines. Library staff is looking at possibly expanding library hours.
Staff and Training
Director Augustine welcomed the new Adult Services Director Genevieve Hix who brings many skills
to the library. Ms. Augustine continues to attend Director University classes. A pop-up library was
suggested by Ms. DeBord and the Friends will finance the idea upon Board approval. A tent and other
equipment would be purchased to be able to attend events where staff will sign-up residents for library
cards and other services. They hope to do this once a week and will schedule according to upcoming
events beginning with Hometown Days. Parks and Rec has agreed to let the library use their hotspots
for a trial run. Ms. Shimp suggested giving away some of the books left from the book sale during
these events.
City Council Liaison:
City Council is currently discussing a plan for locating solar panels at various locations including
possibly the library roof. Board members said they had some concerns about the weight of the panels
and asked Ms. Milschewski to keep this in mind in further City Council discussions.
Standing Committees:
Community Relations
Chairman Walter said there was a positive response to the recent meeting held to discuss a district
library formation. Approximately 25 attended and there was a Q. and A. session.
Physical Facilities
Chairman Forristall said a list of needs/repairs was compiled by staff with the parking lot restriping and
security cameras among the top priorities along with carpet cleaning and window washing. Mr.
Crawford suggested coordinating with the schools since they are also updating their camera system.
Expert help will be enlisted for proper camera placement.
Policy
Chairman Garcia said 2 meetings were held to revise a tutoring policy and it will be voted on at this
meeting.
Unfinished Business: None
New Business:
Leaf Filter Gutter Covers Proposal
Positive references were received for the gutter covers proposed for purchase. Mr. Walter made a
motion to approve the purchase of the covers at a cost of $23,829. Mr. Forristall suggested deferring
the purchase to focus on the list from staff of needed repairs. After a short discussion, Mr. Walter
withdrew his motion and this item will be revisited at a later time. Page 3 of 5
Syserco HVAC Control System
The new computer has been received which Mr. Walter will set up. He will also meet with a company
regarding the lighting system.
New Business:
Verde Energy Lighting Proposal
Verde Energy Efficiency Experts representative Alisa Hansen said she is a ComEd contractor who
conducts energy efficiency assessments for money-saving opportunities for public buildings such as
libraries, fire stations, etc. She recently did a survey of all library lighting and compiled a proposal for
the library to become more energy efficient by switching from fluorescent lighting to LED lights. She
gave an extensive presentation of the program and how it works, products, etc. She discussed the
inside and outdoor lighting and the $35,000 investment it would require, saying the payback time is
3.5 years. She said the new lighting would last about 15-20 years. Ms. Schumacher asked about the
benefits for the library since the library currently does not pay for electricity. Ms. Hansen said benefits
and factors are sustainability, $60,000 yearly electricity costs if the library becomes a district and
maintenance and replacement of bulbs. She added that the library lights are coming to the end of their
life span.
Ms. Millen said there is a local company that does this type of program and suggested that additional
bids should be obtained due to the amount of money. She said her company did this type of conversion
and the benefit came from the bulbs purchased. Mr. Reifsteck said a conversation with the city would
also be needed since they pay for electricity [through a franchise agreement]. Ms. DeBord said a
monthly ComEd statement is received by the library which shows how much the costs would be if the
library was paying for the electricity. Mr. Forristall asked if the new city hall might require more of the
pool of money from the franchise, possibly resulting in the library paying for electricity. Follow-up
with the city will be needed regarding the franchise and the Board will discuss further next month.
Board Officer Elections
A slate of officers was determined at last month's meeting with the following nominations: Susan
Chacon for Treasurer, Russ Walter for secretary, Theron Garcia for Vice President and Darren Crawford
for President. Others were invited to submit names, but there were no additional nominations. Mr.
Walter moved to approve the nominations as presented [he stated the names] and Ms. Garcia seconded
the motion. Roll call: Garcia-yes, Millen-yes, Reifsteck-yes, Schumacher-yes, Shimp-yes, Walter-yes,
Chacon-yes, Crawford-yes, Forristall-yes. Carried 9-0.
Schedule Staff In-Service Day in September - Close Library for the Day
Ms. Augustine requested to close the library for one day on Friday, September 24th for professional
development. Among the activities will be a review of safety procedures and technology instruction.
Trustee Garcia moved to approve the in-service day with a second by Mr. Walter. Roll call: Millen-
yes, Reifsteck-yes, Schumacher-yes, Shimp-yes, Walter-yes, Chacon-yes, Crawford-yes, Forristall-yes,
Garcia-yes. Carried 9-0.
Approve Tutor Policy
The Policy Committee revised the policy for approval at this Board meeting. One component states
that no money is allowed to exchange hands in the library. Ms. Milschewski noted that in the past,
teachers could not use the library for tutoring and be paid for their services. The Board felt this policy
will greatly assist the community. There was also a brief discussion regarding people who may want to
Page 4 of 5
conduct business at the library. Ms. Shimp stated that it's important to put this policy/changes in
writing and make teachers aware. Mr. Crawford made a motion to adopt the policy as presented and
Ms. Garcia seconded. Roll call: Reifsteck-yes, Schumacher-yes, Shimp-yes, Walter-yes, Chacon-yes,
Crawford-yes, Forristall-yes, Garcia-yes, Millen-yes. Carried 9-0. Director Augustine will provide a
revised copy to all Trustees at the next Board meeting.
Mr. Walter noted that a policy is also needed for remote work at the library.
Executive Session: None
Adjournment:
There was no further business and the meeting adjourned at 8:40pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
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DRAFT
Yorkville Public Library
Michele Pfister Meeting Room
Cooperative Educational Commission Inaugural Meeting
Monday, July 19, 2021 - 6:00pm
902 Game Farm Road
The meeting was called to order at 6:00pm by Darren Crawford and roll was called.
Roll Call: Darren Crawford-yes, Bret Reifsteck-(arr. 6:02pm), Tara Schumacher-(arr. 6:01pm),
Sue Shimp-yes
Others Present:
Library Director Shelley Augustine, Youth Services Director Jennette Weiss
Recognition of Visitors: Mr. Crawford recognized library staff.
Public Comment: None
New Business:
Discussion on Building a Relationship Between YPL and Yorkville School District
Chairman Crawford said this would be a 'brainstorming' meeting to develop ideas to start a relationship
with the Yorkville Schools. He said library information is currently sent to the digital “Backpack” for
K-12 district-wide and Ms. Weiss said the library is in constant contact with teachers to advise them of
opportunities at the library.
Ms. Weiss detailed the following coordination of programs already in place with the schools: Prior to
Covid, students learning Spanish came to the library to read during Spanish story hour and earned
service hours. Art students displayed art at the library, tours are given to various schools, Heartland
comes for story time and teen programs are promoted through the high school. Teachers work with
kindergarten roundup, reading specialists provide a 6-week program for incoming kindergartners and
the library also works with Grace School. Assistance from students in the past has included the
football team doing mulching and helping with mini-golf setup and middle school students monitored a
library-sponsored run.
Chairman Crawford said a national trend is teen involvement in the library and he asked how the
library could promote this. Ms. Shimp said students at St. Pat's need service hours and high school kids
could tutor younger kids. The library is already planning a program in August matching teens with kids
to earn service hours. Ms. Schumacher said Marmion and Rosary students also need service hours.
Ms. Weiss said the library works with a recently created school book ambassador to coordinate
purchase of books for summer reading (ambassador could be a point person).
Coordination with department chairs would be beneficial for purchasing extra books being read at
school. A suggestion was for older textbooks to be kept at the library for reference, starting with
science texts and an informal meet and greet with school department heads would be beneficial for that
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purpose. Mr. Reifsteck said this would be an opportunity to open dialogue with the schools and gather
feedback. Ms. Shimp also noted the importance of the library reaching out to the schools to possibly
coordinate the purchase of cameras and Mr. Reifsteck commented the library should work hand in hand
with city.
Other Brief Discussion Points
--Oswego teachers have 'teacher' library cards at the Oswego Library, is there an IGA between the
library and schools? Would it be legal for Yorkville?
--Discussed Cards for Kids Act whereby kids outside of city limits who are eligible for free/reduced
school lunches can receive Yorkville library cards with proof of eligibility.
--Can students attend library programs as part of their class requirements/part of their grade?
--Hand out stickers saying “I Love YPL” and have students place on their Chromebooks or other
locations (as advertisement).
--Offer tutorials in school regarding library databases, coordinate with school librarians.
--Suggestions to have band quartets/groups from schools provide music at library, during fall festival
and at pop-up library.
Actions to be Taken
Ms. Schumacher: will ask Athletic Director to contact coaches regarding assistance with a list of
activities, with which students could help including moving boxes of books for upcoming used book
sale.
Mr. Crawford: Volunteered to talk with school department heads (names obtained from school
secretaries and/or Ms. Shimp) from both high school and middle school/discuss retention of old
textbooks.
Ms. Weiss: Reach out to school ambassador.
Ms. Shimp: Remind school personnel of the Cards for Kids program. Will advise Superintendent Tim
Shimp of new tutoring policy and ask him to convey to teachers. Ask Mr. Travis (at school) about
older textbooks remaining at school.
Adjournment:
There was no further business and the meeting adjourned at 6:51pm.
Minutes respectfully submitted by Marlys Young, Minute Taker
Page 2 of 2
DATE: 07/26/21UNITED CITY OF YORKVILLETIME: 11:18:50MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900107 FNBO FIRST NATIONAL BANK OMAHA 07/25/21072521-A.SIMMONS 06/30/21 01 ADS-JUL-SEPT 2021 MONITORING 24-216-54-00-5446 626.4902 FOR 800 GAME FARM RD ** COMMENT **03 ADS-ALARM BOOSTER SUPPLY 24-216-54-00-5446 1,053.2304 DONE AT 651 PRAIRIE POINTE DR ** COMMENT **05 ADS-REAPAIRED AND REWIRED 82-820-54-00-5495 1,933.0006 GATES AT 902 GAME FARM RD** COMMENT **07 VERIZON-MAY 2021 IN CAR UNITS 01-210-54-00-5440792.2208 VERIZON-MAY 2021 MOBILE PHONES 01-220-54-00-5440169.7609 VERIZON-MAY 2021 MOBILE PHONES 01-110-54-00-5440169.7610 VERIZON-MAY 2021 MOBILE PHONES 01-210-54-00-5440923.6511 VERIZON-MAY 2021 MOBILE PHONES 79-790-54-00-544036.0112 VERIZON-MAY 2021 MOBILE PHONES 51-510-54-00-5440236.2813 VERIZON-MAY 2021 MOBILE PHONES 52-520-54-00-544036.0114 VERIZON-MAY 2021 MOBILE PHONES 79-795-54-00-5440156.9015 HOMER INV#45169-REMOVAL OF01-410-54-00-54582,500.0016 PARKWAY TREES** COMMENT **17 HOMER INV#45169-REMOVAL OF01-410-54-00-54582,250.0018 PARKWAY TREES** COMMENT **INVOICE TOTAL:10,883.31 *072521-B.OLSON06/30/21 01 ZOOM-MONTHLY USAGE FEE01-110-54-00-5462209.96INVOICE TOTAL:209.96 *072521-B.PFIZENMAIER 06/30/21 01 AMAZON-BIG EASY DELUX KIT25-205-60-00-6070162.6002 AMAZON-ULTRASTINGER FLASHLIGHT 25-205-60-00-6070260.8003 GJOVIK-OIL CHANGE01-210-54-00-549542.0004 GJOVIK-OIL CHANGE,REPLACE BULB 01-210-54-00-549573.2205 GJOVIK-PATCH TIRE01-210-54-00-549515.0006 GJOVIK-OIL CHANGE, REPLACE01-210-54-00-5495576.5507 BRAKE PADS & ROTORS** COMMENT **08 GJOVIK-REPAIR EXHAUST LEAK01-210-54-00-5495492.6309 GJOVIK-REPLACE OXYGEN SENSOR, 01-210-54-00-5495388.45INVOICE TOTAL:2,011.25 *072521-C.CALCAGNO 06/30/21 01 STATE FOOD SAFETY-BASSET79-795-54-00-541214.2502 TRAINING** COMMENT **INVOICE TOTAL:14.25 *072521-D.BROWN06/30/21 01 MAGENTO-MESH SEAT COVERS51-510-56-00-5628404.9502 FLATSOS-TIRE PLUG51-510-56-00-562810.0003 AMAZON-SURGE PROTECTOR51-510-56-00-563879.98INVOICE TOTAL:494.93 *072521-D.DEBORD 06/30/21 01 AMAZON-PRIME MEMBERSHIP FEE 82-820-54-00-546012.9902 AMAZON-COPY PAPER82-820-56-00-561086.34FY 22Page 1 of 11
DATE: 07/26/21UNITED CITY OF YORKVILLETIME: 11:18:50MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900107 FNBO FIRST NATIONAL BANK OMAHA 07/25/21072521-D.DEBORD 06/30/21 03 AMAZON-TONER CARTRIDGE 82-820-56-00-5610 106.89INVOICE TOTAL: 206.22 *072521-D.HENNE 06/30/21 01 HOME DEPO-CONDUIT 01-410-56-00-5640 30.3402 CARROLL-REBAR01-410-56-00-564022.44INVOICE TOTAL:52.78 *072521-D.SMITH06/30/21 01 SEAL MASTER#82696 &79-790-56-00-56403,416.0602 82872-TENNIS COURT SURFACING** COMMENT **INVOICE TOTAL:3,416.06 *072521-E.DHUSE06/30/21 01 PARADISE-CAR WASHES51-510-56-00-562890.0002 NAPA#286133-FILTERS52-520-56-00-562847.4403 NAPA#286303-WINDSHIELD FLUID 52-520-56-00-562853.4804 AMAZON-FILE FOLDERS52-520-56-00-561025.9705 NAPA#286551-FILTERS01-410-56-00-562840.9706 AMAZON-MOWER TRIMMER RACK01-410-56-00-5628109.9907 NSI-SAFETY GLASSES, VESTS01-410-56-00-5600128.0808 NSI-SAFETY GLASSES, VESTS51-510-56-00-5600128.0809 NSI-SAFETY GLASSES, VESTS52-520-56-00-5600128.0810 NAPA#286639-FILTERS01-410-56-00-56285.3411 NAPA#286492-V-BELTS52-520-56-00-561338.7712 NAPA#286955-MUD FLAPS01-410-56-00-562814.2913 NAPA#288140-MOTOR OIL01-410-56-00-562828.9514 NAPA#287221-FILTERS52-520-56-00-562840.9315 NAPA#288207-FILTERS79-790-56-00-564022.1016 NAPA#288258-FILTERS01-410-56-00-562841.9317 NAPA#288642-WIPER BLADES51-510-56-00-562827.3018 NAPA#288393-FILTERS52-520-56-00-562866.74INVOICE TOTAL:1,038.44 *072521-E.WILLRETT 06/30/21 01 ILCMA-MEMBERSHIP RENEWAL01-110-54-00-5460256.5002 ELEMENT FOUR-JUN 2021 OFFSITE 01-640-54-00-5450584.7303 CLOUD CONNECT BACKUPS** COMMENT **04 YORKVILLE CHAMBER-2021 ANNUAL 01-110-54-00-5412240.0005 DINNER FOR 4 PEOPLE** COMMENT **INVOICE TOTAL:1,081.23 *072521-G.JOHNSON 06/30/21 01 RURAL KING-KEVLAR LACES51-510-56-00-560010.8102 TARGET-PRINTER INK51-510-56-00-5620120.68INVOICE TOTAL:131.49 *072521-G.STEFFENS 06/30/21 01 HOME DEPO-ECHO REPLACEMENT01-410-56-00-562029.9702 HEAD** COMMENT **INVOICE TOTAL:29.97 *FY 22Page 2 of 11
DATE: 07/26/21UNITED CITY OF YORKVILLETIME: 11:18:50MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900107 FNBO FIRST NATIONAL BANK OMAHA 07/25/21072521-J.BEHLAND 06/30/21 01 NAGARA-2 RECORD MANAGEMENT 01-110-54-00-5412 99.0002 WORKSHOPS-BEHLAND ** COMMENT **INVOICE TOTAL: 99.00 *072521-J.ENGBERG 06/30/21 01 ADOBE-CREATIVE CLOUD FEE 01-220-54-00-5462 52.9902 AMAZON-BRASS PLAQUE01-220-56-00-562014.50INVOICE TOTAL:67.49 *072521-J.GALAUNER 06/30/21 01 BSN SPORTS-10 DOZEN SOFTBALLS 79-795-56-00-5606560.0002 BSN SPORTS-BASEBALL/SOFTBALL 79-795-56-00-5606152.0003 JERSEYS** COMMENT **04 KENNEDY POINTE-GOLF OUTING79-795-56-00-56061,642.6605 LUNCH** COMMENT **06 BSN SPORTS-BASEBALL JERSEYS 79-795-56-00-5606578.0007 BSN SPORTS-BASEBALL/SOFTBALL 79-795-56-00-5606164.0008 COACHES SHIRTS** COMMENT **09 BSN SPORTS-4 DOZEN SOFTBALLS 79-795-56-00-5606224.0010 BSN SPORTS-WINDSCREENS79-795-56-00-5606330.00INVOICE TOTAL:3,650.66 *072521-J.JENSEN 06/30/21 01 IACP-SAFE-T ACT TRAINING-01-210-54-00-541245.0002 JENSEN** COMMENT **INVOICE TOTAL:45.00 *072521-J.WEISS06/30/21 01 TARGET-MATERIALS FOR THE ONLY 82-820-56-00-567174.3102 ONE YOU ANNUAL PROGRAM** COMMENT **03 GROUND EFFECTS-PEBBLES82-820-56-00-56714.54INVOICE TOTAL:78.85 *072521-K.BARKSDALE 06/30/21 01 IWORDQ-INTERNET SOFTWARE01-220-54-00-54624,750.0002 MANAGMENT & SUPPORT RENEWAL** COMMENT **03 EVENTBRITE-FINDING THE01-220-54-00-541215.0004 MIDDLE: INCLUSIVE BY DESIGN** COMMENT **05 WEBINAR REGISTRATION-BARKSDALE ** COMMENT **INVOICE TOTAL:4,765.00 *072521-K.GREGORY 06/30/21 01 AMAZON-MASKS01-110-56-00-561025.0002 AMAZON-COPY PAPER01-220-56-00-561065.9603 WAREHOUSE-KNIVES, NAPKINS,01-110-56-00-561053.3504 LEGAL PADS** COMMENT **05 LAWSON-CABLE TES,K WASHERS, 01-410-56-00-562097.9606 NUTS** COMMENT **07 LAWSON-CABLE TES,K WASHERS, 51-510-56-00-562097.9608 NUTS** COMMENT **09 LAWSON-CABLE TIES,K WASHERS, 52-520-56-00-562097.95FY 22Page 3 of 11
DATE: 07/26/21UNITED CITY OF YORKVILLETIME: 11:18:50MANUAL CHECK REGISTERID: AP225000.WOWCHECK # VENDOR # INVOICE ITEMCHECKINVOICE #DATE# DESCRIPTIONDATE ACCOUNT #ITEM AMT------------------------------------------------------------------------------------------------------------------------------------900107 FNBO FIRST NATIONAL BANK OMAHA 07/25/21072521-R.FREDRICKSON 06/30/21 35 AT 610 TOWER OFC2** COMMENT **36 COMCAST-06/02-07/01 INTERNET 01-110-54-00-5440300.3137 AND VOICE AT 651 PRAIRIE** COMMENT **38 POINTE** COMMENT **INVOICE TOTAL:3,038.19 *072521-R.HARMON 06/30/21 01 AMAZON-RETURN MERCHANDISE CR 79-795-56-00-5606-21.58INVOICE TOTAL:-21.58 *072521-R.MIKOLASEK 06/30/21 01 JUMERS-IPACC CONFERENCE01-000-24-00-2440810.9602 LODGING** COMMENT **INVOICE TOTAL:810.96 *072521-S.AUGUSTINE 06/30/21 01 ROAD SCHOLAR-PROGRAM82-820-56-00-567175.0002 PROCESSING FEE** COMMENT **03 YORK POST-POSTAGE82-820-54-00-54522.7504 AMAZON-MICROFIBER CLOTHS82-820-56-00-5621102.9705 BANNERS SO CHEAP-BANNER82-820-54-00-542661.1806 AMAZON-BOOKS82-000-24-00-248049.3907 AMAZON-BOOKMARKS82-820-56-00-567126.25INVOICE TOTAL:317.54 *072521-S.IWANSKI 06/30/21 01 YORK POST-POSTAGE82-820-54-00-54522.75INVOICE TOTAL:2.75 *072521-S.REDMON 06/30/21 01 OTC BRAND-SUMMER CAMP SUPPLIES 79-795-56-00-5602192.4702 AT&T-TOWN SQUARE DIGITAL SIGN 79-795-54-00-544078.5303 4IMPRINT-GOLF OUTING GIFTS79-795-56-00-5606435.5704 AMAZON-SOAP DISPENSER79-795-56-00-560718.2205 JOTFORM-JUN 2021 SERVICE79-795-56-00-560629.0006 PLUGNPAY-MAY 2021 BILLING FEE 79-795-54-00-546230.0007 WALMART-GOLF OUTING PRIZES79-795-56-00-560657.4808 SMITHEREEN-MAY 2021 PEST79-790-54-00-549588.0009 CONTROL** COMMENT **10 RUNCO-PAPER TOWEL, TISSUE79-795-56-00-560799.9711 ARNESON#181853-MAY 2021 DIESEL 79-790-56-00-5695360.5612 ARNESON#181851-MAY 2021 GAS 79-790-56-00-5695665.5513 ARNESON#179344-MAY 2021 DIESEL 79-790-56-00-5695163.0814 ARNESON#179345-MAY 2021 GAS 79-790-56-00-5695588.2915 ARNESON#180545-MAY 2021 GAS 79-790-56-00-5695607.0716 ARNESON#180544-MAY 2021 GAS 79-790-56-00-5695270.5817 ARNESON#180595-MAY 2021 GAS 79-790-56-00-5695534.4218 ARNESON#180596-MAY 2021 DIESEL 79-790-56-00-5695135.2920 ARAMARK#610000139707-MATS79-790-54-00-546256.6521 ARAMARK#610000126829-MATS79-790-54-00-546218.21FY 22Total for All Highlighted Library Invoices: $2,538.36Page 4 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 08/03/21UNITED CITY OF YORKVILLETIME: 10:43:55CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 08/09/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105052 BAKTAY BAKER & TAYLOR203600026306/22/21 01 BOOKS84-840-56-00-5686432.03INVOICE TOTAL:432.03 *203601264306/22/21 01 BOOKS84-840-56-00-5686328.04INVOICE TOTAL:328.04 *203603550006/25/21 01 BOOKS84-840-56-00-5686296.79INVOICE TOTAL:296.79 *203604100207/06/21 01 BOOKS84-840-56-00-5686726.47INVOICE TOTAL:726.47 *203605352807/07/21 01 BOOKS84-840-56-00-5686602.52INVOICE TOTAL:602.52 *CHECK TOTAL:2,385.85105053 CAMBRIA CAMBRIA SALES COMPANY INC.4254907/26/21 01 GARBAGE BAGS82-820-56-00-562180.13INVOICE TOTAL:80.13 *CHECK TOTAL:80.13105054 DELAGE DLL FINANCIAL SERVICES INC7319355907/15/21 01 SEPT 2021 COPIER LEASE82-820-54-00-5462185.00INVOICE TOTAL:185.00 *CHECK TOTAL:185.00105055 IMPACT IMPACT NETWORKING, LLC219725407/15/21 01 04/15-07/14 COPIER CHARGES 82-820-54-00-5462169.62INVOICE TOTAL:169.62 *CHECK TOTAL:169.62Page 5 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 08/03/21UNITED CITY OF YORKVILLETIME: 10:43:55CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 08/09/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105056 LLWCONSU LLOYD WARBER1050007/30/21 01 APR 2021 ONLINE IT SUPPORT 82-820-54-00-5462720.00INVOICE TOTAL:720.00 *1050107/30/21 01 MAY 2021 ON SITE IT SUPPORT 82-820-54-00-5462720.00INVOICE TOTAL:720.00 *1050207/30/21 01 JUN 2021 ON SITE IT SUPPORT 82-820-54-00-5462720.00INVOICE TOTAL:720.00 *1050307/30/21 01 JUL 2021 ON SITE IT SUPPORT 82-820-54-00-54621,080.00INVOICE TOTAL:1,080.00 *CHECK TOTAL:3,240.00105057 MARTPLMB MARTIN PLUMBING & HEATING CO.2021-72907/14/21 01 REPAIRED 2 TOILETS82-820-54-00-5495580.00INVOICE TOTAL:580.00 *CHECK TOTAL:580.00105058 MIDWTAPE MIDWEST TAPE50067536607/06/21 01 AUDIO BOOK84-840-56-00-568355.99INVOICE TOTAL:55.99 *50068469207/08/21 01 DVDS84-840-56-00-568542.73INVOICE TOTAL:42.73 *50073402207/19/21 01 DVD84-840-56-00-568522.49INVOICE TOTAL:22.49 *50074476607/22/21 01 AUDIO BOOKS84-840-56-00-568374.9802 DVDS84-840-56-00-5685176.17INVOICE TOTAL:251.15 *Page 6 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 08/03/21UNITED CITY OF YORKVILLETIME: 10:43:55CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 08/09/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105058 MIDWTAPE MIDWEST TAPE50077062507/27/21 01 DVD84-840-56-00-568519.4902 AUDIO BOOKS84-840-56-00-568399.97INVOICE TOTAL:119.46 *CHECK TOTAL:491.82105059 PSNRBLAW PEREGRINE, STIME, NEWMAN,6114107/12/21 01 GENERAL LEGAL SERVICES THROUGH 82-820-54-00-54662,137.5002 06/30/21** COMMENT **INVOICE TOTAL:2,137.50 *CHECK TOTAL:2,137.50105060 RJONEIL R.J. O'NEIL, INC.0011457207/22/21 01 SEMI ANNUAL PREVENTATIVE82-820-54-00-54952,195.0002 MAINTENANCE** COMMENT **INVOICE TOTAL:2,195.00 *CHECK TOTAL:2,195.00105061 THOMREUT WEST PUBLISHING CORPORATION84467881507/04/21 01 STATE BAR BOOKS82-820-56-00-5686272.40INVOICE TOTAL:272.40 *CHECK TOTAL:272.40105062 TODAYS TODAY'S BUSINESS SOLUTIONS INC071221-7307/20/21 01 1ST QTR COST FOR FAXES82-820-54-00-546224.48INVOICE TOTAL:24.48 *CHECK TOTAL:24.48Page 7 of 11
82-820LIBRARYOPERATIONS84-840LIBRARYCAPITALDATE: 08/03/21UNITED CITY OF YORKVILLETIME: 10:43:55CHECK REGISTERPRG ID: AP215000.WOWCHECK DATE: 08/09/21CHECK # VENDOR # INVOICE INVOICE ITEMNUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT------------------------------------------------------------------------------------------------------------------------------------105063 YOUNGM MARLYS J. YOUNG070721-LIB07/21/21 01 07/07/21 LIB COMMUNITY82-820-54-00-546263.0002 RELATIONS COMMITEE** COMMENT **INVOICE TOTAL:63.00 *07122107/27/21 01 07/12/21 MEETING MINUTES82-820-54-00-546276.75INVOICE TOTAL:76.75 *07721-LIB REL07/21/21 01 07/07/21 MEETING MINUTES82-820-54-00-546263.00INVOICE TOTAL:63.00 *CHECK TOTAL:202.75TOTAL AMOUNT PAID:11,964.55Page 8 of 11
REGULAR OVERTIME TOTAL IMRF FICA TOTALSADMINISTRATION19,447.27$ -$ 19,447.27 2,168.93$ 1,456.02$ 23,072.22$ FINANCE14,458.72 - 14,458.72 1,623.03 1,096.56 17,178.31$ POLICE120,001.41 3,669.77 123,671.18 973.42 9,179.73 133,824.33$ COMMUNITY DEV.26,486.18 - 26,486.18 2,975.95 1,990.62 31,452.75$ STREETS18,991.18 111.37 19,102.55 2,036.98 1,347.52 22,487.05$ WATER18,712.71 - 18,712.71 1,972.35 1,369.76 22,054.82$ SEWER10,662.04 132.13 10,794.17 1,199.23 790.96 12,784.36$ PARKS26,716.88 297.10 27,013.98 2,665.07 2,011.55 31,690.60$ RECREATION15,564.47 - 15,564.47 1,458.37 1,177.66 18,200.50$ LIBRARY15,430.07 - 15,430.07 975.83 1,144.82 17,550.72$ TOTALS286,470.93$ 4,210.37$ 290,681.30$ 18,049.16$ 21,565.20$ 330,295.66$ TOTAL PAYROLL330,295.66$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJuly 9, 2021Page 9 of 11
REGULAR OVERTIME TOTAL IMRF FICA TOTALSMAYOR & LIQ. COM.908.34$ -$ 908.34$ -$ 69.49$ 977.83$ ALDERMAN3,800.00 - 3,800.00 - 290.70 4,090.70 ADMINISTRATION30,452.54 - 30,452.54 1,642.63 1,108.47 33,203.64 FINANCE12,422.70 - 12,422.70 1,380.16 929.34 14,732.20 POLICE130,892.55 8,295.62 139,188.17 740.92 10,207.27 150,136.36 COMMUNITY DEV.21,231.55 - 21,231.55 2,358.84 1,565.69 25,156.08 STREETS19,562.18 - 19,562.18 2,077.37 1,375.31 23,014.86 WATER18,516.83 116.43 18,633.26 1,950.18 1,363.69 21,947.13 SEWER9,672.00 16.52 9,688.52 1,076.39 706.38 11,471.29 PARKS27,136.75 471.75 27,608.50 2,736.68 2,049.36 32,394.54 RECREATION15,273.99 - 15,273.99 1,434.91 1,142.05 17,850.95 LIBRARY16,310.69 - 16,310.69 1,154.26 1,212.22 18,677.17 TOTALS306,180.12$ 8,900.32$ 315,080.44$ 16,552.34$ 22,019.97$ 353,652.75$ TOTAL PAYROLL353,652.75$ UNITED CITY OF YORKVILLEPAYROLL SUMMARYJuly 23, 2021Page 10 of 11
Library CC Check Register ‐ FY22 (Pages 1 ‐ 3)07/25/2021 $2,538.36
Library Check Register ‐ FY22 (Pages 4 ‐ 7)08/09/2021 11,964.55
IPRF ‐ Aug 2021 Workers Comp 07/13/2021 872.21
Delage ‐ Aug 2021 Copier Lease 07/13/2021 185.00
First Non‐Profit‐3rd Qtr Unemployment Ins 07/27/2021 363.96
Glatfelter Liability Ins. ‐ Installment #7 07/27/2021 903.08
Marlys Young ‐ Meeting Minutes 07/27/2021 19.65
Nicor ‐06/01/21‐07/03/21 services 07/27/2021 1,101.56
TOTAL BILLS PAID: $17,948.37
DATE
Bi‐weekly (Page 8)07/09/2021 $17,550.72
Bi‐weekly (Page 9 )07/23/2021 18,677.17
TOTAL PAYROLL:$36,227.89
TOTAL DISBURSEMENTS:$54,176.26
PAYROLL
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, August 9, 2021
ACCOUNTS PAYABLE
Page 11 of 11
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DATE: 08/04/2021 UNITED CITY OF YORKVILLE PAGE: 1TIME: 12:28:08 GENERAL LEDGER ACTIVITY REPORTID: GL440000.WOW FOR FISCAL YEAR 2022ACTIVITY THROUGH FISCAL PERIOD 03PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT_____________________________________________________________________________________________________________________________________________________82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS_____________________________________________________________________________________________________________________________________________________01 05/01/2021 BEGINNING BALANCE 49,510.6802 AP-210625MB 06/23/2021 96 IREAD-SUMMER READING PROGRAM FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 44.3006/23/2021 97 AMAZON-KALEIDOSCOPE SHAPES FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 16.5806/23/2021 98 GRACE-GIFT CARDS FOR SUMMER FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 40.0006/23/2021 99 AMAZON-FIRE TABLETS AND FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 121.9606/23/2021 100 AMAZON-PONY BEADS FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 4.6706/23/2021 101 AMAZON-MATERIALS FOR SUMMER FIRST NATIONAL BANK 900105 062521-S.AUGUSTINE-B 144.22GJ-210630LB 07/06/2021 05 June 2021 Deposits 20.00_________________________________TOTAL PERIOD 02 ACTIVITY 371.73 20.0003 AP-2101725M 07/26/2021 191 AMAZON-BOOKS FIRST NATIONAL BANK 900107 072521-S.AUGUSTINE 49.39GJ-210730LB 08/04/2021 03 July 2021 Deposits 60.00_________________________________TOTAL PERIOD 03 ACTIVITY 49.39 60.00TOTAL ACCOUNT ACTIVITY 421.12 80.00ENDING BALANCE 49,169.56GRAND TOTAL 0.00 49,169.56TOTAL DIFFERENCE 0.00 49,169.56
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% of Fiscal Year 8% 17% 25%Year-to-Date FISCAL YEAR 2022
ACCOUNT NUMBER DESCRIPTION May-21 June-21 July-21 Totals BUDGET
% of Budget
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4000 PROPERTY TAXES 36,449 366,781 11,201 414,431 776,734 53.36%
82-000-40-00-4083 PROPERTY TAXES-DEBT SERVICE 39,429 396,774 12,117 448,320 836,024 53.63%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 2,085 - 1,519 3,604 5,250 68.65%
82-000-41-00-4170 STATE GRANTS - - - - 21,151 0.00%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 557 485 238 1,279 8,500 15.05%
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,435 991 - 2,426 8,500 28.54%
82-000-44-00-4422 COPY FEES 271 297 - 568 3,800 14.95%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 41 44 64 149 2,000 7.47%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME - - - - 1,750 0.00%
82-000-48-00-4850 MISCELLANEOUS INCOME 98 374 175 648 2,000 32.40%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 1,775 1,775 2,139 5,690 26,993 21.08%
TOTAL REVENUES: LIBRARY 82,141 767,522 27,453 877,116 1,692,702 51.82%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 17,137 17,567 19,173 53,876 286,470 18.81%
82-820-50-00-5015 PART-TIME SALARIES 12,796 12,339 12,568 37,703 195,544 19.28%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,904 1,952 2,130 5,986 32,180 18.60%
82-820-52-00-5214 FICA CONTRIBUTION 2,219 2,217 2,357 6,792 35,685 19.03%
82-820-52-00-5216 GROUP HEALTH INSURANCE 11,119 12,186 6,624 29,930 105,501 28.37%
82-820-52-00-5222 GROUP LIFE INSURANCE - 66 - 66 377 17.46%
82-820-52-00-5223 DENTAL INSURANCE - 1,439 - 1,439 7,079 20.32%
82-820-52-00-5224 VISION INSURANCE 34 72 - 105 1,088 9.67%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - 364 364 1,000 36.40%
82-820-52-00-5231 LIABILITY INSURANCE 2,114 1,775 1,775 5,665 25,993 21.79%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES - - - - 3,000 0.00%
82-820-54-00-5415 TRAVEL & LODGING - - - - 1,500 0.00%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - 167 167 2,500 6.68%
82-820-54-00-5440 TELECOMMUNICATIONS - 426 - 426 7,200 5.91%
82-820-54-00-5452 POSTAGE & SHIPPING - 12 6 18 750 2.40%
82-820-54-00-5460 DUES & SUBSCRIPTIONS 569 1,371 1,492 3,432 11,000 31.20%
82-820-54-00-5462 PROFESSIONAL SERVICES 1,262 2,982 2,767 7,011 40,000 17.53%
82-820-54-00-5466 LEGAL SERVICES - - - - 3,000 0.00%
82-820-54-00-5468 AUTOMATION 2,534 - 4,748 7,282 20,000 36.41%
82-820-54-00-5480 UTILITIES - - 2,406 2,406 12,351 19.48%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 1,033 2,347 5,905 9,285 50,000 18.57%
82-820-54-00-5498 PAYING AGENT FEES - 1,100 589 1,689 1,700 99.32%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 454 193 647 8,000 8.09%
82-820-56-00-5620 OPERATING SUPPLIES - 446 - 446 4,000 11.16%
82-820-56-00-5621 CUSTODIAL SUPPLIES - 28 103 131 7,000 1.87%
82-820-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 2,000 0.00%
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2022 BUDGET REPORT
For the Month Ended July 31, 2021
1
% of Fiscal Year 8% 17% 25%Year-to-Date FISCAL YEAR 2022
ACCOUNT NUMBER DESCRIPTION May-21 June-21 July-21 Totals BUDGET
% of Budget
YORKVILLE PUBLIC LIBRARY
FISCAL YEAR 2022 BUDGET REPORT
For the Month Ended July 31, 2021
82-820-56-00-5671 LIBRARY PROGRAMMING -26 180 206 2,000 10.30%
82-820-56-00-5675 EMPLOYEE RECOGNITION ---- 300 0.00%
82-820-56-00-5685 DVD'S ---- 500 0.00%
82-820-56-00-5686 BOOKS ---- 1,500 0.00%
2006 Bond
82-820-84-00-8000 PRINCIPAL PAYMENT ---- 75,000 0.00%
82-820-84-00-8050 INTEREST PAYMENT -8,338 -8,338 16,675 50.00%
2013 Refunding Bond
82-820-99-00-8000 PRINCIPAL PAYMENT ---- 645,000 0.00%
82-820-99-00-8050 INTEREST PAYMENT -51,775 -51,775 103,550 50.00%
TOTAL FUND REVENUES 82,141 767,522 27,453 877,116 1,692,702 51.82%
TOTAL FUND EXPENDITURES 52,721 118,916 63,548 235,184 1,709,443 13.76%
FUND SURPLUS (DEFICIT)29,420 648,606 (36,095) 641,932 (16,741)
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 10,300 10,300 13,150 33,750 50,000 67.50%
84-000-45-00-4500 INVESTMENT EARNINGS 13 14 16 44 200 21.86%
84-000-48-00-4850 MISCELLANEOUS INCOME -31 -31 - 0.00%
TOTAL REVENUES: LIBRARY CAPITAL 10,313 10,346 13,166 33,825 50,200 67.38%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS ---- 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE ---- 15,000 0.00%
84-840-56-00-5683 AUDIO BOOKS -20 265 285 3,500 8.14%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC ---- 500 0.00%
84-840-56-00-5685 DVD'S -121 181 303 3,000 10.09%
84-840-56-00-5686 BOOKS -2,239 1,090 3,329 50,000 6.66%
84-840-60-00-6020 BUILDING IMPROVEMENTS ---- 20,000 0.00%
TOTAL FUND REVENUES 10,313 10,346 13,166 33,825 50,200 67.38%
TOTAL FUND EXPENDITURES -2,380 1,537 3,917 95,500 4.10%
FUND SURPLUS (DEFICIT)10,313 7,965 11,629 29,908 (45,300)
2
May June July August September October November December January February March April2021 2021 2021 2021 2021 2021 2021 2021 2022 2022 2022 2022Library Operations Old Second $ 408,881 $ 719,168 $ 671,242 Building Development FeesOld Second 169,954 177,116 185,896 Library Operations IMET * 4,126 4,126 4,126 Library Operations Illinois Funds 258,149 258,154 258,159 Total: $ 841,109 $ 1,158,565 $ 1,119,422 $ - $ - $ - $ - $ - $ - $ - $ - $ - * RestrictedPAYROLL1ST PAY PERIOD16,883$ $ 16,937 $ 17,551 2ND PAY PERIOD17,173 17,137 18,677 3RD PAY PERIOD - - - Total 34,056$ 34,074$ 36,228$ -$ -$ -$ -$ -$ -$ -$ -$ -$ YORKVILLE PUBLIC LIBRARYCASH STATEMENTAs of July 31, 2021FISCAL YEAR 2022
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July YTD % of FY 2022
Actual Actual Budget Budget YTD Actual % Change
LIBRARY OPERATIONS FUND (82)
Revenues
Property Taxes 23,318$ 862,751$ 53.50% 1,612,758$ 803,984$ 7.31%
Intergovernmental
Personal Property Replacement Tax 1,519$ 3,604$ 68.65% 5,250$ 1,631$ 120.99%
State Grants - - 0.00% 21,151 - 0.00%
Total Intergovernmental 1,519$ 3,604$ 13.65% 26,401$ 1,631$ 120.99%
Library Fines 238$ 1,279$ 15.05% 8,500$ 1,072$ 19.37%
Charges for Services
Library Subscription Cards -$ 2,426$ 28.54% 8,500$ 651$ 272.75%
Copy Fees - 568 14.95% 3,800 3 17654.69%
Total Charges for Services -$ 2,994$ 24.34% 12,300$ 654$ 357.80%
Investment Earnings 64$ 149$ 7.47% 2,000$ 481$ -68.90%
Reimbursements/Miscellaneous/Transfers In
Miscellaneous Reimbursements -$ -$ 0.00% -$ -$ 0.00%
Rental Income - - 0.00% 1,750 - 0.00%
Miscellaneous Income 175 648 32.40% 2,000 324 100.09%
Transfer In 2,139 5,690 21.08% 26,993 10,066 -43.47%
Total Miscellaneous & Transfers 2,315$ 6,338$ 20.62% 30,743$ 10,390$ -39.00%
Total Revenues and Transfers 27,453$ 877,116$ 51.82% 1,692,702$ 818,211$ 7.20%
Expenditures
Library Operations 63,548$ 235,184$ 13.76%1,709,443$ 264,712$ -11.15%
50 Salaries 31,741 91,580 19.00% 482,014 112,757 -18.78%
52 Benefits 13,251 50,346 24.10% 208,903 57,900 -13.05%
54 Contractual Services 18,080 31,716 20.73% 153,001 20,470 54.94%
56 Supplies 476 1,430 5.65% 25,300 2,542 -43.72%
99 Debt Service - 60,113 7.15% 840,225 71,044 -15.39%
Total Expenditures and Transfers 63,548$ 235,184$ 13.76% 1,709,443$ 264,712$ -11.15%
Surplus(Deficit) (36,095)$ 641,932$ (16,741)$ 553,499$
*July represents 25% of fiscal year 2022
YORKVILLE PUBLIC LIBRARY
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Month Ended July 31, 2021 *
Fiscal Year 2021
For the Month Ended July 31, 2020
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Directors Report for July 2021
Programming
Reading Colors Your World 2021 Summer Reading Program
For the children’s department we had two formats for logging reading that were available, Wandoo (62)
and paper (315). Eight reading challenges were included in the online option. Two grand prize winners
were announced August 2, 2021. A Kindle Fire and a light up art tablet were made possible by the
Friends of the Library. In the adult department, we passed out 100 printed reading logs and had 25
people participate with our online program Wandoo. A big thank you to our sponsors of Summer
Reading: Friends of the Library, Keller’s Farm, Yorkville Wendy’s, Foxy’s Ice Cream, Classic Cinemas, NIU
Football, Rosati’s Pizza, Farnsworth House, Silver Fox, Evergreen Farm & Amy's Greenhouse, and Sweet
Temptations!
YPL Community Fest will be held on Sat, Oct 9 from 11-3. We will have a touch a truck event along with
food truck vendors. There will be various demonstrations and programs happening throughout the
library that day. We will showcase all our technology in the library including our green screen, 3d
printer, eBooks, wireless printing, and our fax/scan station. The Kendall Country Food Pantry will be
here collecting food for fines and a representative from the Yorkville Historic Society will be in our
Genealogy Room to field questions. We will have “celebrity” guest storytime readers in our quiet
reading room. The Hix Brothers Ukulele Band will give a rocking performance. Merry Hearts Clowns and
Characters for a Cause will be on hand to interact with the kids for the day.
Friends of the Library Annual Books Sale will be Sat, Sept 4, 9-4 and Sun, Sept 5, 10-4. We need
volunteers for set up, the days of the event, and cleanup. Please let me know when you would be
willing to volunteer your time.
Wed, Aug 11 @ 7:00 – Illinois Storm Chasers – Storm Chasing 101 sponsored by the Friends of the
Library. This interactive program will go over common myths, radar analysis, photos, and videos from
the field.
Escape Room Adventure – Weather Wizard for the month of August – We need kids to help release the
Wacky Weather Machine from the lock box and stop the Weather Wizard from controlling the weather.
Wed, Aug 11 & 25 – Facebook Spanish Story Time with Senora Katalina.
Wed, Aug 11 & Tue, Aug 24 – Tots and Toddlers is Back!! For songs, stories, and dancing.
Fri, Aug 13 – Chalk the Walk
Tue, Aug 17 – Read In – Share the Gift of Reading with Someone Younger– Teens will be partnered with
a young reading buddy and earn service hours and receive a small token of our appreciation.
Sat, Aug 21 – Read with Paws – Therapy dog group will be here for kids to read to the dogs. This
program was designed originally because children feel less pressure to read to a dog than an adult; so, it
was meant to be a way to help struggling readers or even just to encourage reading.
Sept 14 @ 7:00 – A Date We Will Always Remember with historian, Jim Gibbons. – Sponsored by the
Friends of the Library.
Oct 7 @ 10:00 – Tool Savvy with Barbara Collins a published author and garden tool product reviewer.
Partnered with the Yorkville Garden Club and sponsored by the Friends of the Library.
Always have all our reoccurring program running throughout the month as well.
Threads, Lunch Bunch Book Club, Men’s Book Club, Creative Writing Group, Drop In Storytime, Tag –
Teens Advisory Group, Monday Movie Madness for Adults and Kids, Window Art, Crochet Club, Virtual
3D printing, Book Clubs for grades 1-2 and 3-5.
Outreach
We held 2 Medicare seminars in July for patrons to learn more about signing up for and updates in
Medicare. Open enrollment will start in October for the following year.
We have received our tent, hotspot, book bins, and car magnets for our pop-up library. We have already
received money from the Friends to cover these purchases. I have tested our equipment for our
technology, and we are good to go. I have contacted Tim Evans to get a spot for our tent at the
Hometown Days Festival. This will be our first event with the pop-up.
I will be attending the Chamber of Commerce Luncheon on Tue, Aug 10.
I have been invited to attend a Kendall County Historic Preservation Commission meeting on Mon, Aug
16 at 6:30. The purpose of this meeting is to explore collaborative opportunities between historic
preservation groups in Kendall County and to receive updates on the activities of local historic
preservation groups coming out of the pandemic.
Chamber of Commerce will be holding their blood drive in our meeting room on Tue, Aug 17.
Library Operations
Yorkville Public Library Mask announcement 7-30-21
Since the beginning of this pandemic, the library has followed CDC and IDPH recommendations closely.
Kendall County is in the substantial category, and so the library is strongly recommending that everyone,
regardless of vaccination status, wear a mask when inside the library building.
This change goes into effect Friday, July 30, 2021. This will remain active until Kendall County is updated
to a moderate/low transmission state or the CDC and IDPH updates its recommendation.
R.J. O’Neil was here on 7-14 to preform PM on our equipment.
Had to call TK Elevator for a repair of a broken elevator button for the 2nd time in 2 months. There were
here and replaced the button in under 20 minutes.
I’m in the process of collecting proposals for maintenance contracts with 2 elevator services. Our
current contract auto renewed on Nov 2020. This was a 3-year contract that auto renewed.
On 7-26 I came into the library to a louder than usual mechanical fan noise running upstairs in the adult
department. All panel/lights in the mechanical room are showing operational and nothing out of the
ordinary. I reached out to Steve at the City for his advice before I contact R.J. O’Neil to come over and
investigate but have not heard back from them.
Reached out to Tom Goetz from Syserco about our BAC equipment and he responded that our upgrade
is booked, and they are in the engineering process, creating a drawing and wiring diagram of the new
controller. Steve Bernard, their PM will provide me with more details this week before the board
meeting.
We are continuing hold on to one of the top spots for libraries in usage of the Capria-Mobile App. There
are around 48 libraries that use this app, and we are usually ranked 2 or 3rd as far as the top library for
stats in usage. Moline and New Lenox are the other 2 top libraries.
Staff & Training
Reminder to the new board members to complete their OMA trustee training for the State before their
first 90 days of appointment.
Genevieve is working on writing a grant with the American Rescue Plan Act of 2021 (ARPA) Grant
Offerings with the Illinois State Library. The application is due Aug 15 the “Expanding Digital Inclusion:
Transforming Library Services” focuses on devices and technologies that circulate to meet the needs of
an identified target audience in response to and recovery from the pandemic.
I have completed the schedule for our In-Service Staff Day on Fri, Sept 24. We will be viewing 2 live
Zoom meetings with the PrairieCat PUG Day attendees. The morning session will be “The Library After
COVID-19” and the afternoon session will be “Technology on a Shoestring Budget: Delivering Value and
WOW! Experiences To Library Patrons without Breaking the Bank”. We will be reviewing our
Disaster/Emergency Preparedness Plan with staff as well as a webinar about our e-book services for
front line staff. We will finish the day with a bit of recycled book art therapy and departmental updates.
RAILS Online Roundtable: Succession Planning for Trustees - Wed, Aug 11, 2021, | 12:00 pm - 1:00 pm
Join colleagues from around RAILS for an event designed specifically for trustees. On Wednesday,
August 11, 2021, 12:00-1:00pm Central, you're invited to RAILS Online Roundtable: Succession Planning
for Trustees.
This event will include a short presentation by Amanda Standerfer, Independent Consultant with
Standerfer Consulting / Fast Forward Libraries. Amanda will discuss the importance of succession
planning for public library boards and how libraries can successfully plan for the future.
This event will also include a breakout room with an opportunity to connect with other trustees from
around RAILS. There will also be a Q&A. All public library trustees from RAILS member libraries are
invited. The presentation portion of this event will be recorded.
https://librarylearning.org/event/2021-08-11/rails-online-roundtable-succession-planning-trustees
Other
Spoke with the Director of Oswego Library about a group of “auditors” that have been visiting public
government buildings and filming staff and patrons and questioning policies. I have informed staff of
this group and how to handle the situation. I have also reached out to the Chief of Police. He was aware
of these groups and said to follow policy and not to engage into an argument. They are allowed to be in
the building and filming in a public place.
Children’s Programs:
21 programs with 875 attending (2 book clubs, 5 story times, Window Art, chalk the Walk, color Hunt,
Heartland school tour, Escape Room, 2 Tots-and-toddlers, 4 Artists at work, shark find, Candyland
scavenger hunt, Candyland story walk)
8 passive programs with 2226 attending (coloring contest, 5 Facebook story time, 2 face book Spanish
story time)
14 Teen programs with 88 attending (book club, 2 TAG, girls who code graduation, 5 Summer interns, 2
crochet club)
1 passive teen programs with 1 attending (3-D printing)
Note: Read and return area is now available at Kendall County Courthouse, Mutual Ground, Yorkville
Soap Bar Laundromat, and Kendall County community Food Pantry.
Adult Programs:
6 programs with 67 attending
7/6 Threads - 10
7/14 Lunch Bunch Book Club-7
7/14 Medicare Basics x 2 - 15
7/15 Men’s Book club- 8
7/20 Corn Program - 19
7/26 Monday movie- 12
7/27 Creative Writing Group-13
Meeting Room Usage: Rentals- 1; Library use- 26; Community use- 1; Zoom meets-5
Museum pass: 11
Proctored tests: 0
Volunteers- Friends of the Library are operating the Lobby book sale and have been continuing to index
the KCR Obits
YORKVILLE STATISTICS FOR FY22 PRAIRIECAT
All
Transacti
ons
web
renewals
checkout
s+
renewals
checkout
s renewals
all holds
placed
holds
filled checkins
Items
lent to
other
libraries
Items
borrowe
d from
other
libraries
Items to
Reciproc
al
Borrower
s
atYorkvill
e
Items
added
Patrons
added
MAY 13,586 811 5,836 5,581 255 335 1,834 5,581 600 1,450 316 432 73
JUNE 16,858 1,126 8,136 7,771 365 336 1,777 6,609 673 1,419 357 285 134
JUL 15,470 945 6,932 6,573 359 346 1,630 6,562 621 1294 333 361 130
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
ANCESTRY GALE E-READ IL OMNI OCLC
SEARCHES HITS SESSIONSSEARCHES E-BOOK E-AUDIO USERS E-BOOK E-AUDIO USERS VIDEO LENT BORROWED
MAY 16 21 3 5 23 82 40 784 402 298 0 5 9
JUN 94 86 2 3 30 79 30 796 439 280 0 14 4
JUL 31 17 2 3 23 82 35 758 463 286 1
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
Totals
FY 2021 ATTENDANCE MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR
PATRON DOOR COUNT 3,889 5124 4480
CURBSIDE PATRONS 38 20 22
HOME DELIVERY 2 2 3
NUMBER OF CHILDREN'S PROGRAMS 12 25 21
CHILDREN'S ROGRAM ATTENDANCE 180 804 875
NUMBER OF CHILDREN'S PASSIVE PROGRAMS 16 7 8
CHILDREN'S PASSIVE PROGRAM ATTENDANCE 819 617 2226
NUMBER OF YA PROGRAMS 4 7 14
YA PROGRAM ATTENDANCE 21 62 88
NUMBER OF YA PASSIVE PROGRAMS 2 0 1
YA PASSIVE PROGRAM ATTENDANCE 10 0 1
YOUTH SUMMER/WINTER READING 377
NUMBER OF ADULT PROGRAMS 5 6 6
ADULT PROGRAM ATTENDANCE 39 67 67
NUMBER OF ADULT PASSIVE PROGRAMS
ADULT PASSIVE PROGRAM ATTENDANCE
ADULT SUMMER/WINTER READING
MEETING ROOM USE:Library 11 27 26
Community 3 2 1
Rental 1
STUDY ROOM USE 21 36 6
MUSEUM PASS 9 11
YOUTH COMPUTER SESSIONS 23 26 39
ADULT COMPUTER SESSIONS 211 177 189
FRIENDS VOLUNTEER HOURS 104 67
IPLAR NOTES: COUNT LIVE VIRTUAL PROGRAMS AS PROGRAM ATTENDANCE
COUNT VIEWS OF RECORDED VIRTUAL PROGRAMS AS PASSIVE PROGRAM ATTENDANCE
Yorkville Library
902 Game Farm Rd, Yorkville, IL 60560
Energy Efficiency Assessment
Our trained analysts came out and identified all the ways you can lower the operational
costs of your facility through energy efficiency projects.
We listened to your current challenges, made notes of your heaviest energy usages, and now
will make custom recommendations based on your building and usage.
We have identified the Public Sector Program to be the right program to maximize
incentives.
We prepare all utility paperwork on your behalf, so you just need to sign digitally.
Pre-inspection & Installation
We believe in an additional step of pre-inspection to make sure your installation goes
smoothly and impacts your business minimally.
During the pre-inspection process, we take videos of the existing equipment and space, so
our installers walk in ready to go.
We measure for proper lift and ladder height, as well as prepare for the safety of both our
installers and your staff during our installation.
Our installation has been crafted over the years by firefighters, so safety and efficiency is
our highest priority.
We take so much pride in our work, that we offer a 3 year warranty on all lighting, controls,
thermostats, and refrigeration upgrades.
During our installation, we will be providing and practicing all necessary precautions to
protect our crew and your staff during the period of abundance of caution.
We will not install during this time if a health risk arises.
Partnership Review
After your project has been completed, Alisa Hansen will be reaching out to schedule
a partnership review.
We love opportunities to better our process and expect genuine feedback.
While it can take a few months to see energy savings fully kick in, you will see the benefits
of our work immediately.
Since technology changes quickly in energy efficiency, we want to stay a long term partner
with you in terms of HVAC, Solar PV, and other longer payback opportunities that you will
be considering.
If we didn't get the process right in a large or small way, we want the feedback to better
serve you in the future.
What We Learned
Pains and Current State
Yorkville Library currently has fluorescent lighting, which is associated with higher
maintenance and operational costs. Fluorescents are also known for their flickering,
buzzing, cracking or exploding and turning yellow/orange as they age.
Desired Gains & Proposed State
Converting to LED would bring a lot of benefits to Yorkville Library. First and foremost,
safety. Taking the fluorescents out of the library means getting rid of toxic materials
(mercury) found inside the fluorescent light bulb. LEDs are more energy efficient, brighter
and don't lose their lumen output over time. There is no buzzing or cracking - they are
made of plastic and not glass which makes them a lot safer. The LED upgrade would
significantly reduce maintenance and operational costs and receive positive feedback from
the community patrons.
Recommendations
Trim Kit: The can lights will be retrofitted with a dimmable LED
can trim kit. This will update the aesthetic of the lighting by
closing the hole in the ceiling. The fixture lays flush against the
ceiling, putting more light into the space and permanently
removing maintenance issues with ballasts.
The fluorescent lights throughout the facility will be retrofitted
with Philips tube LEDs and new drivers will be installed to
replace existing ballasts. In addition to a much longer lifetime
of 70,000 hours for the system, the LED tubes are made of
plastic and therefore pose no risk of shattering and releasing
harmful mercury-vapor into the space. The existing lenses will
be left in place.
Incandescent and CFL lamps will be swapped with an LED
equivalent lamp. Verde uses the Philips brand, and can
typically accommodate 2700 - 5000k for most lamp types. We
also offer vintage style LEDs, as well as warm-glow
technology, which dim lights to 2200k for ambient mood
lighting in restaurants.
LED Panel Retrofit: HID lighting can be replaced with a high
wattage LED panel retrofit. The ballast and metal halide will
be removed, and an LED panel will be fitted inside the existing
housing. This improvement will drastically reduce the
consumed watts of the fixture. Heat dissipation is mitigated
with an internal DC fan that keeps the LED cool and extends
the life.
Partnership Benefits
Verde recycles all lamps and ballasts, as well as cardboard and other waste.
Verde also practice what we preach with compost bins, terracycle, transit and bike benefits.
Verde is an L3C, a mission-focused business, so we are truly partnered to save energy.
Verde was founded by a firefighter, and has firefighters throughout our staff. You will find
we are trustworthy, as well as safety conscious above other partners you might find.
Electricity Savings: After our careful analysis, we calculate
an estimated energy savings of 91,040 kWh savings. We
calculate this based on your hours of operation, current
equipment, and proposed equipment. While not exact, we are
pretty darn good at this calculation after 10 years of
experience.
Trees Planted: This kWh savings is important, as it means
less coal is being shoveled into power plants. This is the
equivalent of 1,071 trees planted to absorb the carbon
produced from the blend of electricity in Illinois. The work we
do together is important to future generations.
Dollars Saved: This amount of energy savings will save your
building $10,014 annually in offset electricity. Additional
savings will be captured in both labor and lamps/ballasts
purchased.
Partnership Expectations
Point of Contact
Scheduling: Ideally this will be someone responsive and with access to the facility calendar.
This person will meet our crew at the time of the installation, or will let us know who our
crew will be meeting on installation day. Wherever possible, we would like to install in an
empty space.
Inspection: The analyst will schedule a pre-inspection with you directly, as soon as possible
after verbal commitment.
Day of Installation
The installation will begin on a mutually agreed date.
Our lighting installations start at 7am Monday through Saturday. We may adjust start
time to mitigate potential health risks.
Each installation will have an assigned Crew Chief that will be your main point of contact
throughout the installation.
Billing (AP & AR)
Before we move forward with scheduling your installation, we will need your upfront
deposit invoice paid.
Once the project is completed, you will be receiving a final invoice from our operations
team within 24 hours. Payment terms are Net10.
Revisions, Communication, Emergencies & Response Time
Each scope of work is subject to change slightly once the installation begins.
If inventory is unavailable due to COVID supply chain delays, Verde will install what we
can, and reach out to reschedule the remaining scope of work.
In regards to emergency maintenance requests, we do not have an emergency crew
available at all times.
If an emergency situation comes up, please let us know as soon as possible and we will
always do our best to get a crew out within 24 hours.
Lighting Investment
All materials and installation included, as well as utility rebate processing
3-year-warranty, including labor and material, for lighting and lighting controls.
All equipment included (unless specialized lifts are required and identified prior to start)
Recycling of existing equipment, where applicable.
Pricing Breakdown
Total Price $37,886.83
Utility Incentives -$14,033.63
Sales Tax (0%)$0.00
Price after Incentive $23,853.20
Proposed Phase 1: Interior Tube &
Driver Measures QTY Price
Prevailing
Wage Subtotal
1 Lamp 4ft TLED T5 40K w/ driver 144 $58.75 25%$10,575.00
2 Lamp 2ft TLED 40K w/ Driver
Spec Sheet
28 $61.80 25%$2,163.00
2 Lamp 4ft TLED 40K w/ Driver
Spec Sheet
93 $56.28 25%$6,542.55
3 Lamp 4ft TLED 40K w/ Driver
Spec Sheet
187 $77.46 25%$18,106.28
Utility Paperwork and Inspection
Services
1 $300.00 0%$300.00
Delivery and lift services 1 $200.00 0%$200.00
Total Price $7,102.76
Utility Incentives -$2,515.13
Sales Tax $0.00
Price after Incentive $4,587.63
Proposed Phase: Exterior QTY Price
Prevailing
Wage Subtotal
45W LED Retrofit Kit
Spec Sheet
2 $306.74 25%$766.85
75W LED Retrofit Kit
Spec Sheet
9 $363.72 25%$4,091.85
8" LED Trim Kit (Indoor/Outdoor: 40K)
120-277V DIM
Spec Sheet
9 $130.50 25%$1,468.13
H.O. A19 LED
Spec Sheet
13 $16.98 25%$275.93
Utility Paperwork and Inspection
Services
1 $300.00 0%$300.00
Delivery and lift services 1 $200.00 0%$200.00
Total Price $11,481.78
Utility Incentives -$1,831.36
Sales Tax $0.00
Price after Incentive $9,650.42
Proposed Phase 2: Interior Cans &
Specialty Fixtures QTY Price
Prevailing
Wage Subtotal
4-Pin LED 4K Vertical
Spec Sheet
62 $18.03 25%$1,397.33
6" LED Trim Kit (Indoor/Outdoor: 40K)
120-277V DIM
Spec Sheet
43 $60.00 25%$3,225.00
BR30 LED 30K
Spec Sheet
37 $10.15 25%$469.44
MR16 LED 30K Gu10 Base
Spec Sheet
18 $14.25 25%$320.63
A19 LED 30K
Spec Sheet
190 $23.45 25%$5,569.38
Utility Paperwork and Inspection
Services
1 $300.00 0%$300.00
Delivery and lift services 1 $200.00 0%$200.00
Total Price $17,331.50
Utility Incentives -$0.00
Sales Tax $0.00
Price after Incentive $17,331.50
Proposed Phase:
Emergency drivers - assuming 15%QTY Price
Prevailing
Wage Subtotal
EM drivers 68 $203.90 25%$17,331.50
Deposit Request (deposit) : 50%
Final Payment (final invoice) : 50%
Pricing is valid for 30 days
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