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Library Board Minutes 2021 07-19-21 Cooperative Educational CommissionPage 1 of 2 APPROVED 8/9/21 Yorkville Public Library Michele Pfister Meeting Room Cooperative Educational Commission Inaugural Meeting Monday, July 19, 2021 - 6:00pm 902 Game Farm Road The meeting was called to order at 6:00pm by Darren Crawford and roll was called. Roll Call: Darren Crawford-yes, Bret Reifsteck-(arr. 6:02pm), Tara Schumacher-(arr. 6:01pm), Sue Shimp-yes Others Present: Library Director Shelley Augustine, Youth Services Director Jennette Weiss Recognition of Visitors: Mr. Crawford recognized library staff. Public Comment: None New Business: Discussion on Building a Relationship Between YPL and Yorkville School District Chairman Crawford said this would be a 'brainstorming' meeting to develop ideas to start a relationship with the Yorkville Schools. He said library information is currently sent to the digital “Backpack” for K-12 district-wide and Ms. Weiss said the library is in constant contact with teachers to advise them of opportunities at the library. Ms. Weiss detailed the following coordination of programs already in place with the schools: Prior to Covid, students learning Spanish came to the library to read during Spanish story hour and earned service hours. Art students displayed art at the library, tours are given to various schools, Heartland comes for story time and teen programs are promoted through the high school. Teachers work with kindergarten roundup, reading specialists provide a 6-week program for incoming kindergartners and the library also works with Grace School. Assistance from students in the past has included the football team doing mulching and helping with mini-golf setup and middle school students monitored a library-sponsored run. Chairman Crawford said a national trend is teen involvement in the library and he asked how the library could promote this. Ms. Shimp said students at St. Pat's need service hours and high school kids could tutor younger kids. The library is already planning a program in August matching teens with kids to earn service hours. Ms. Schumacher said Marmion and Rosary students also need service hours. Ms. Weiss said the library works with a recently created school book ambassador to coordinate purchase of books for summer reading (ambassador could be a point person). Coordination with department chairs would be beneficial for purchasing extra books being read at school. A suggestion was for older textbooks to be kept at the library for reference, starting with science texts and an informal meet and greet with school department heads would be beneficial for that Page 2 of 2 purpose. Mr. Reifsteck said this would be an opportunity to open dialogue with the schools and gather feedback. Ms. Shimp also noted the importance of the library reaching out to the schools to possibly coordinate the purchase of cameras and Mr. Reifsteck commented the library should work hand in hand with city. Other Brief Discussion Points --Oswego teachers have 'teacher' library cards at the Oswego Library, is there an IGA between the library and schools? Would it be legal for Yorkville? --Discussed Cards for Kids Act whereby kids outside of city limits who are eligible for free/reduced school lunches can receive Yorkville library cards with proof of eligibility. --Can students attend library programs as part of their class requirements/part of their grade? --Hand out stickers saying “I Love YPL” and have students place on their Chromebooks or other locations (as advertisement). --Offer tutorials in school regarding library databases, coordinate with school librarians. --Suggestions to have band quartets/groups from schools provide music at library, during fall festival and at pop-up library. Actions to be Taken Ms. Schumacher: will ask Athletic Director to contact coaches regarding assistance with a list of activities, with which students could help including moving boxes of books for upcoming used book sale. Mr. Crawford: Volunteered to talk with school department heads (names obtained from school secretaries and/or Ms. Shimp) from both high school and middle school/discuss retention of old textbooks. Ms. Weiss: Reach out to school ambassador. Ms. Shimp: Remind school personnel of the Cards for Kids program. Will advise Superintendent Tim Shimp of new tutoring policy and ask him to convey to teachers. Ask Mr. Travis (at school) about older textbooks remaining at school. Adjournment: There was no further business and the meeting adjourned at 6:51pm. Minutes respectfully submitted by Marlys Young, Minute Taker