Public Works Committee Minutes 2021 07-21-21Page 1 of 2
APPROVED 8/17/21
UNITED CITY OF YORKVILLE
SPECIAL PUBLIC WORKS COMMITTEE MEETING
Wednesday, July 21, 2021, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
In accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor
Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management
Agency Act, the United City of Yorkville is encouraging social distancing during the pandemic by
allowing remote attendance for this meeting.
NOTE: All attendees were in-person
IN ATTENDANCE:
Committee Members
Chairman Matt Marek Alderman Joe Plocher
Alderman Ken Koch
Absent: Alderman Jason Peterson
Other City Officials
City Administrator Bart Olson Assistant City Administrator Erin Willrett
Engineer Brad Sanderson, EEI Public Works Director Eric Dhuse
Other Guests:
Lucas Robinson, Kendall County Record
The meeting was called to order at 6:00pm by Chairman Matt Marek.
Citizen Comments: None
Previous Meeting Minutes: June 15, 2021
The minutes were approved as presented.
New Business:
1. PW 2021-46 Capital Improvement Projects Update
Mr. Sanderson commented on a couple of the projects. The base program is nearly complete with the
final surfaces on most streets. The extra work projects have not begun yet, but D Construction has
taken some of the preliminary steps including JULIE locates and removal of curb and concrete. He
said the Mill Road construction is progressing but, will not be finished until November. Mr. Olson
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noted the money has been received from Grande Reserve for this project. The Elizabeth and Appletree
Court jobs should be done within a month. Alderman Koch asked about the striping especially on
Greenbriar, which will be scheduled soon. The status of other striping was also noted.
2. PW 2021-47 Quarterly Bond and Letter of Credit Reduction Summary
Mr. Sanderson said this is the standard report and there was a minimal amount of reduction activity.
3. PW 2021-48 E. Main Street Improvements – Design Engineering Agreement
Mr. Olson said the city has an engineering agreement with EEI for this project, which is part of the
Road to Better Roads for next year. He said it is a fixed amount of $96,000 which is budgeted. He
recommended approval and this moves on to City Council.
4. PW 2021-49 2021 Sidewalk Program – Contract Award
Mr. Sanderson said bids were taken on June 25th and many were received. Schroeder and Schroeder
was below estimate at $139,654.75 and was recommended to be awarded the bid. If approved by City
Council, work should start in September and conclude in October. Several downtown sidewalks as
well as Beecher will be improved and the remaining budget for this work is about $150,000. The
committee agreed to move this forward to City Council.
5. PW 2021-50 Building Updates
Mr. Olson said the Public Works building space needs analysis is underway and staff level meetings
were held with Parks & Rec. Staff will also tour some local Public Works buildings over the next few
weeks. They will consider if the existing buildings will be added onto or do new construction. All
options are being considered with design decisions being made this fall. Mr. Dhuse said the Tower
Lane location will always be kept due to the water tower there and may also serve as storage.
6. PW 2021-51 Bucket Truck Purchase & FY 22 Budget Amendment
Mr. Dhuse said the bucket truck is failing and a new one cannot be obtained from the dealer for about 2
years. This proposal is to upgrade to a much taller truck that can also be used for changing light bulbs
on the bridge since the cost for a vendor to do this is $300-$400 per light bulb. This truck would also
allow staff to set their own light poles. The cost for this truck is over $200,000 which is an unbudgeted
expense. Finance Director Fredrickson researched this matter and found that the Fund Balance can pay
for the truck and a Budget Amendment will be approved for the current budget year. It would then be
placed in the 2023 budget. This will allow the dealer to start the process for a new truck. Mr. Dhuse
said he will sell the 2006 truck that sets poles when the new truck is received. This moves forward to
City Council and will require a super majority vote.
Old Business: None
Additional Business:
There was no further business and the meeting adjourned at 6:16pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker