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COW Minutes 2001 11-15-01 CITY OF YORKVILLE COMMITTEE OF THE WHOLE NOVEMBER 15, 2001 - 7:00 PM MEMBERS PRESENT: Mayor Arthur F. Prochaska, Jr. Alderman Larry Kot Alderman Rose Ann Spears Alderman Mike Anderson Alderman Richard Sticka Alderman Paul James Alderman Valerie Burd Alderman Marty Munns Alderman Joe Besco j City Treasurer Robert Allen City Administrator Tony Graff Public Works Dir. Eric Dhuse City Attorney Dan Kramer Police Chief Harold Martin Cindy Green Guests Present: Kathy Farren, Kendall Co. Record Dave Pano, Beacon News Lynn Dubijic The meeting was brought to order by Mayor Prochaska. Mayor Prochaska recommended the following individuals for Board Appointments. Bill Davis is to be the Zoning Board of Appeals representative to the Plan Commission. Anne Englehart is to be the Yorkville School Board representative to the Plan Commission. Todd Overmeier and Larry DeBord are to be appointed to the Police Pension Board. The Police Department will also elect two members to the Police Pension Board. Resolution for Employee Manual Revisions -The resolution has been distributed. A notation was made that Martin Luther King's Birthday was added. It was also noted that conference expenses would $40 daily for meals and $150 for nightly lodging. In Paragraph 3, verbiage for internal hiring was inserted. The manual will continue to be updated as needed. This item will be placed on the January 29 Council i agenda. i Oswego Boundary Agreement- Response has been received from Oswego. It was noted that the City of Yorkville were looking to annex property that was located in an Oswego taxing district, for example the fire district, then the City of Yorkville would need to review the specific Oswego resolutions that would affect the annexed property. The same would go for Oswego with regards to Yorkville taxing districts. It was stated that the appropriate verbiage should be placed in the boundary agreement. This item will be placed on the December 6, COW agenda. I PC 2001 -13 Bristol Club /Preliminary Plan -This item was tabled. Revised F/Y 2001/2002 Budget Proposal -A memo, with a break down of all the budget changes, was distributed. The break down of the changes took each item, line by line and gave a description of the specific change. It was noted that on Page 6, the facade program totals were added incorrectly. There was a notation made with regards to the building permits. In the prior budget it only showed the net. The new budget proposal shows both the cost and collection of funds. This item will be placed on the November 29 Council agenda. Proposed 2001 Tax Levy -There is two different options that are being proposed. The first is based upon the same rate of tax, at .920326. This will allow for an increase in tax funds based on the increase of property assessments. The second is an increase of the rate, 0926888, which would increase the tax approximately $3.34 per one hundred dollars of assessment. It was noted that if the higher tax levy was passed that the City could decrease the rate in February after the EAV is complete. It was also noted that if there is a freeze or a decrease on the Assessment Value, the taxes would remain the same or be decreased. It was noted, by Alderman's Kot and Anderson, the City has tried to keep a hold on the taxes. This item is to be placed on the November 29 council agenda. Game Farm Road and Route 34/Update-The engineering study has been completed. The next step is for an intersection design to be created. IDOT will actually contribute the funds for the project, but the City would be responsible for the engineering design costs. If the engineering contract is completed in time, this item will be placed on the November 29 council agenda. If it is not completed by November 29, this item will be placed on the December 6, COW agenda. Ordinance Amending Meeting Days -An ordinance amending the meeting days for City Council and Committee of the Whole will be presented at the November 29 Council meeting. Additional Business: Alderman Spears -The artwork for the City Flag will be presented for approval at the November 29 Council meeting. It was also suggested to possibly use the same design as the City Logo. Alderman Munns -Noted that he has spoken with individuals that are interested in creating a "Dinner Train ", that would travel between Yorkville and Ottawa. Alderman Burd- Attended a meeting in which discussion was held to create a committee to discuss the area trails that would include a representative from the City. Alderman Sticka -Each alderman was requested to create a listing for each ward that would show different needs for each ward. Mr. Sticka would like to know whom they should be forwarded to. Atty. Kramer - Stated that there is need for an ordinance for a portion of property to be vacated that is located north of Independence Blvd. This item will be placed on the next Public Works agenda. Atty. Kramer - Recommended that the City look at purchasing a periodical, Illinois Institute for Municipal Law. Mayor Prochaska -With regards to the redistricting of the City Wards, he suggested that an adhock committee be established, containing one alderman from each ward that would be able to meet and review the information. The redistricting would need to be complete prior to the next aldermanic election. Mayor Prochaska -The Mayor received a letter raising concerns with external property inspections. It was noted that the individual felt that the major concern be on the repairs to streets. The Mayor suggested that the 5 -yr. plan be reviewed. It was felt that there should be a new approach to the street repairs. It was suggested that a minimum standard be set for all streets. The streets should then be reviewed in each ward to see what streets do and don't comply with the standard. Alderman Kot felt that this is a long overdue issue that needs to be addressed, but also feels that there is a funding issue. It was suggested that a timeline be set to complete the process. This item will be placed on the Public Works meeting agenda. Mayor Prochaska -Felt that it is important to take a look at the future growth needed at City Hall. There is a consultant that will be coming in to review the possibilities. Administrator Graff -Noted that Deer Point has another revised plan submitted that contains an additional 134 acres. The plan for Fox Hill on Eldamain was tabled. Administrator Graff - Stated that EEI. Will be attending the next Public Works meeting and giving a 20 minute presentation. Meeting adjourned at 8:35 PM. Respectfully submitted by Cindy Green