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City Council Minutes 2021 07-27-21 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,JULY 27,2021 Mayor Purcell called the meeting to order at 7:01 p.m. and led the Council in the Pledge of Allegiance. • ROLL CALL Deputy Clerk Behland called the roll. Ward I Koch Present Transier Present Ward II Milschewski Present Plocher Present Ward III Funkhouser Present Marek Present Ward IV Tarulis Present Peterson Present Staff in attendance at city hall: Deputy Clerk Behland,City Administrator Olson,Chief of Police Jensen Deputy Chief Mikolasek,Deputy Chief Pfizenmaier, Public Works Director Dhuse,Finance Director Fredrickson,Parks and Recreation Director Evans,EEI Engineer Sanderson and Attorney Orr. Staff in attendance electronically: Community Development Director Barksdale-Noble Clerk's Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the Illinois Emergency Management Act,the United City of Yorkville encouraged social distancing by allowing remote attendance to the City Council meeting. Members of the public were able to attend this meeting in person while practicing social distancing as well as being able to access the meeting remotely via Zoom which allowed for video,audio and • telephonic participation. A meeting notice was posted on the City's website on the agenda,minutes and packets webpage with instructions regarding remote meeting access and a link was included for the public to participate in the meeting remotely: https://us02web.zoom.us/j/83854528746?pwd=SUwyeklZbFFBYmJFbXY2cjR4YIRIdz09. The Zoom meeting ID was 838 5452 8746. QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Employee Service Recognition Chief of Police Jensen,Deputy Chief Mikolasek,and Deputy Chief Pfizenmaier all took turns coming to the front to recognize the following employees and officers for their years of service with the United City of Yorkville: Sam Stroup twenty years,Tim Kolowski fifteen years,Ryan Goldsmith fifteen years, Kirsten Balog ten years, Sara Gerlach ten years,and Dennis Meyer five years. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS • None. CONSENT AGENDA 1. Minutes of the Regular City Council—June 22,2021 2. Minutes of the Regular City Council—July 13,2021 The Minutes of the Regular Meeting of the City Council—July 27,2021—Page 2 of 4 3. Bill Payments for Approval $ 259,662.21 (vendors—FY 21) $ 691,981.45 (vendors—FY 22) $ 424,300.72 (wire payments) $ 330,295.66 (payroll period ending 7/9/21) $ 1,706,240.04 (total) • Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Milschewski; seconded by Alderman Peterson. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye,Milschewski-aye,Funkhouser-aye, Tarulis-aye, Transier-aye,Plocher-aye,Marek-aye,Peterson-aye REPORTS MAYOR'S REPORT Community Development Vehicle Purchase-Update (CC 2021-42) Mayor Purcell gave an update on the Community Development Vehicle Purchase. The vehicle the City wanted to purchase was no longer available. The Building Code Official was able to find a similar vehicle for$950.00 more than the previous vehicle. The Community Development Department was able to take the difference out of their currently approved vehicle maintenance budget. Pre-School Update Mayor Purcell gave a brief update on the pre-school. He stated Parks and Recreation Director Evans has been meeting with the Yorkville School District staff regarding possibly working with them on a location. Parks and Recreation Director Evans stated he hopes to have an update by the end of August. PUBLIC WORKS COMMITTEE REPORT • E.Main Street Improvements— Design Engineering Agreement (PW 2021-48) Alderman Marek made a motion to approve the E. Main Street Improvements Professional Services Agreement for Design Engineering and authorize the Mayor and Deputy Clerk to Execute; seconded by Alderman Milschewski. Administrator Olson explained this is a design engineering contract with EEI to complete the Road to Better Roads program for next year. The amount of this contract is $96,015 which is a fixed fee amount. Public Works Director Dhuse said this is one of the larger projects which includes roadway, watermain, and sidewalk. Motion approved by a roll call vote. Ayes-8 Nays-0 Transier-aye,Plocher-aye,Marek-aye,Peterson-aye, Koch-aye,Milschewski-aye,Funkhouser-aye,Tarulis-aye 2021 Sidewalk Program— Contract Award (PW 2021-49) Alderman Marek made a motion to accept bid and award contract to Schroeder&Schroeder, Inc. in an amount not to exceed$139,654.75; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Plocher-aye,Marek-aye, Peterson-aye, Koch-aye, • Milschewski-aye,Funkhouser-aye,Tarulis-aye,Transier-aye Bucket Truck Purchase (PW 2021-51) Ordinance 2021-16 Authorizing the Second Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2021 and Ending on April 30,2022 Authorizing the Purchase of a Bucket Truck The Minutes of the Regular Meeting of the City Council—July 27,2021—Page 3 of 4 Alderman Marek made a motion to approve an Ordinance Authorizing the Second Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2021 and Ending on April 30,2022 and authorize the Mayor and Deputy Clerk to execute and a motion to authorize the purchase of an Articulating Telescopic Aerial Device with Material Handling capabilities model TA60 mounted on a Peterbilt model 548 chassis from Altec Industries through Sourcewell Contract 02418-ALT for the total cost of the truck and equipment not to exceed$230,658;seconded by Alderman Plocher. Public Works Director Dhuse explained this is an unexpected purchase as their current truck's engine is • about to fail.The price for the truck is the approved contract price and locked in.Hopefully,they will not need the truck until the next budget year,which means we do not have to spend the money until then. Motion approved by a roll call vote. Ayes-8 Nays-0 Marek-aye,Peterson-aye, Koch-aye,Milschewski-aye, Funkhouser-aye, Tarulis-aye,Transier-aye,Plocher-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD Update on Events Parks and Recreation Director Evans wanted to thank everyone who came out to River Fest held on July 16th and July 17th.River Fest had an incredible turnout and great weather all weekend.National Night Out is coming up on Tuesday,August 3rd from 5:30—8:00 p.m.at the Beecher Community Park.There will be free food,touch-a-truck,character meet and greets.Then on Wednesday,August 4th from 5:00—8:00 p.m. is Cruise Night at the Riverfront Park. PLANNING AND ZONING COMMISSION No report. • CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY& LIAISON REPORT No report. STAFF REPORT No report. MAYOR'S REPORT(cont'd) City Building Updates (CC 2021-04) Administrator Olson reported on the Public Works Facility and said they held a meeting with Public Works staff to get their input on the future facility.The next step is they are going to start touring similar facilities in the area.Administrator Olson also reported that they have met with IT and security consultants regarding the Prairie Point building.There is also a discussion on the HVAC system and the roof at the Prairie Point building.Both are currently in working condition,but they will need recommendations on repairing or replacing them now.Administrator Olson also mentioned that staff would be touring a high-density storage facility and furniture vendors in the coming weeks. Water Study Update (CC 2021-38) • Administrator Olson reported on the Water Study. Within the packet Administrator Olson said there is a side-by-side of the different options. Staff is starting to receive draft figures from Joliet,which they have asked not to discuss at this time publicly. They hope to be able to bring the figures to a meeting in September. There is also a discussion on having a couple of public meetings,one regionally,possibly at Grande Reserve in mid-September. Then shortly after that meeting,they will hold a Yorkville public town hall meeting.Alderman asked once we make our decision,when will the fees increase. Administrator Olson said this is a frequent topic of discussion for our partners and us. There are a few different options,but it depends on the cost and what water option we choose. Mayor Purcell stated we The Minutes of the Regular Meeting of the City Council—July 27.2021—Page 4 of 4 would need rate adjustments,but the discussion is when. Mayor Purcell mentioned that we do not have to decide when we choose the water source. ADDITIONAL BUSINESS None. CITIZEN COMMENTS None. • EXECUTIVE SESSION None. ADJOURNMENT Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman Milschewski; seconded by Alderman Peterson. Motion unanimously approved by a viva voce vote. Meeting adjourned at 7:43 p.m. Minutes submitted by: BeAlamo( R.T' Behland, Deputy Clerk, City of Yorkville, Illinois • •