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COW Minutes 2001 11-01-01 a CITY OF YORKVILLE COMMITTEE OF THE WHOLE NOVEMBER 1, 2001 - 7:00 PM MEMBERS PRESENT: Mayor Arthur F. Prochaska, Jr. Alderman Larry Kot Alderman Rose Ann Spears Alderman Mike Anderson City Treasurer Robert Allen City Administrator Tony Graff City Attorney Dan Kramer Police Chief Harold Martin Cindy Green Guests Present: See Attached List. The meeting was brought to order by Mayor Prochaska. It was noted that only 3 Alderman were present and not sufficient for a quorum. September Police Report-The September Police report will be presented at the November 8 Council meeting for discussion and approval. August Building Department Report-The August Building Report will be presented at the November 8 Council meeting for discussion and approval. Lot at Fox Rd. and Morgan St. -Tim Dyer presented information on the Lot located at Fox and Morgan. He is planning to build a home at this location. His concern is with sewer hook -up. The sewer line located directly west of the property is only 2'/2 feet below grade, which would not allow appropriate cover for a sewer line. His only other option would be to connect to the sewer main located to the east of the property. He has an estimate to complete the work at $17,500 for the main installation. The line would include 3 manholes. There were two issues that Mayor Prochaska was concerned with. He would like the City Administrator to verify. Number one that Deuchler to deem that the proposed sewer line is acceptable and number two to investigate to see if there are any additional homes in the area that may hook onto the sewer line in the future. Mr. Dyer would like some compensation for running the line. The item will be placed on the November 8 Council agenda for discussion and possible resolution approval. PC 2001 -13 Bristol Club /Preliminary Plan This item will be placed on the November 8 Council agenda for discussion. Yorkville Bristol Sanitary District/Fees -A request has been made from the Yorkville Bristol Sanitary District for the City of Yorkville to waive all permit fees normally required by the City of Yorkville for their wastewater treatment plant expansion. The City feels that any out of pocket fees would have to be charged to the District. This item will be placed on the November 8 Council agenda for additional discussion. City Council & Committee Meeting /Proposed Day Changes -This item will be placed on the November 8 Council agenda for vote. Oswego Boundary Agreement -This item was tabled. A revision to item #13 has been returned to Oswego for review. Mayor Prochaska suggested to Administrator Graff to see if a joint meeting is needed for discussion. Fox Industrial Park/Road Project Update -A packet was distributed to the alderman for review. The updated information shows additional costs necessary to complete the project. The additional costs are for increased standards that will bring the roadways to IDOT standards. The changes also include storm sewer changes and also changed to the intersection at Deer and Route 126. Bid specs should be ready in December. Administrator Graff has noted that some of the existing businesses located in the Industrial Park have been expanding and making improvements to their facilities. Mayor Prochaska commends the businesses located in the industrial park for the faith that they have maintained in the City. Ordinance Authorizing Execution of IMRLMA- Min /Max Contribution Agreement -This item will be placed on the November Council agenda for discussion. It was noted that if this is paid prior to November 16, there is a 2% discount applied to the billing. Resolution for Employee Manual Changes -This item is to be placed on the November 15 COW agenda. Additional Business: On Friday November 2, reporters from the Chicago Tribune will be visiting the City of Yorkville. The Tribune feels that the City is a wealth of growth. Alderman Kot gave an update on the proposed security measures that will be put in place around the City of Yorkville's water supplies, for example 6 foot fencing around the water towers. Additional bids are needed. This item is to be placed on the November 8 Council agenda. f Alderman Spears noted that there is still an issue with the streetlight located at the intersection of Dickson and Mulhern. Chief Martin will contact Com. Ed. to see if he can get results. Alderman Anderson has information on signage that could be placed on the main thoroughfares entering into Yorkville. The information will be placed on the next Public Works agenda for discussion. Alderman Spears noted that the artwork for the City Flag should be ready by Monday. Mayor Prochaska reminded the Alderman that if they can not attend a meeting, please notify the City Office. Meeting adjourned at 8:00 PM. Respectfully submitted by Cindy Green i I I