City Council Minutes 2021 09-14-21MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY,September 14,2021
Mayor Purcell called the meeting to order at 7:01 p.m. and led the Council in the Pledge of Allegiance.
Mayor Purcell stated that he has determined that under the Governor's orders the meeting can be held
with electronic attendance for the safety of the council members and the public and to help prevent the
spread of the coronavirus.
ROLL CALL
Deputy Clerk Behland called the roll.
Ward I Koch Present (electronic attendance)
Transier Present
Ward II Milschewski Present
Plocher Present
Ward III Funkhouser Present
Marek Absent
Ward IV Tarulis Present
Peterson Present (electronic attendance)
Staff in attendance at city hall: Deputy Clerk Behland, City Administrator Olson, Chief of Police Jensen,
Deputy Chief Pfizenmaier,Attorney Orr, Finance Director Fredrickson,Assistant City Administrator
Willrett,and Facilities Manager Raasch.
Staff in attendance electronically: Public Works Director Dhuse,Community Development Director
Barksdale-Noble,Parks and Recreation Director Evans,EEI Engineer Sanderson,and Purchasing
Manager Gayle.
Clerk's Note: Due to COVID-19, in accordance with Public Act 101-0640 and Gubernatorial Disaster
110
Proclamation issued by Governor Pritzker pursuant to the powers vested in the Governor under the
Illinois Emergency Management Act,the United City of Yorkville encouraged social distancing by
allowing remote attendance to the City Council meeting.
Members of the public were able to attend this meeting in person while practicing social distancing as
well as being able to access the meeting remotely via Zoom which allowed for video,audio and
telephonic participation.
A meeting notice was posted on the city's website on the agenda,minutes and packets webpage with
instructions regarding remote meeting access and a link was included for the public to participate in the
meeting remotely: https://us02web.zoom.us/j/87429959700?pwd=cE I Qa2VobmQyOXdNS I FGeIpNNkdpdz09.
The Zoom meeting ID was 874 2995 9700.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Yorkville High School Intern—Hailey Hill
Chief Jensen introduced the Police Department's new intern Hailey Hill. Hailey is a Junior at Yorkville
High School,and she is in the field experience program. Hailey has already been active at the Police
Department and participated in the Citizens at Risk Program and Cop on a Rooftop. Throughout her
internship,she will have training in every field the Police Department works in.
New Purchasing Manager—Shanel Gayle
Mayor Purcell reported the City of Yorkville has hired a joint purchasing manager with the Village of
Oswego, Shanel Gayle.Mayor Purcell introduced her and welcomed her to the City.
PUBLIC HEARINGS
None.
The Minutes of the Regular Meeting of the City Council—September 14,2021—Page 2 of 4
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1. Bill Payments for Approval
1,112,159.83 (vendors)
308,402.63 (payroll period ending 9/3/21)
1,420,562.46 (total)
Mayor Purcell entertained a motion to approve the consent agenda. So moved by Alderman Milschewski;
seconded by Alderman Transier.
Motion approved by a roll call vote. Ayes-7 Nays-0
Koch-aye,Milschewski-aye,Funkhouser-aye, Tarulis-aye,
Transier-aye,Plocher-aye, Peterson-aye
REPORTS
MAYOR'S REPORT
Proclamation for Constitution Week
CC 2021-47)
Mayor Purcell proclaimed the week of September 17 through 23 as Constitution Week in the United City
of Yorkville(see attached).
Appointment of City Clerk—Jori Behland
CC 2021-48)
Mayor Purcell entertained a motion to approve the Mayor's appointment of City Clerk—Jori Behland. So
moved by Alderman Milschewski; seconded by Alderman Peterson.
Motion approved by a roll call vote. Ayes-7 Nays-0
Funkhouser-aye, Tarulis-aye, Transier-aye, Plocher-aye,
Peterson-aye, Koch-aye,Milschewski-aye
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
Yorkville Hometown Days Festival
Mayor Purcell reported that Hometown Days turned out fantastic this year.The staff did a tremendous
job. There was a great turnout,and the weather was amazing.
Yorktoberfest
Mayor Purcell reported that Yorktoberfest is scheduled for Saturday,October 2,2021, at Riverfront Park.
PLANNING AND ZONING COMMISSION
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY& LIAISON REPORT
No report.
The Minutes of the Regular Meeting of the City Council—September 14,2021—Page 3 of 4
STAFF REPORT
No report.
MAYOR'S REPORT(cont'd1
City Buildings Updates
Prairie Pointe Design Approval
CC 2021-04)
Administration Olson reported that they are waiting on formal IDOT approval for the space needs
analysis for the Public Works building.
Administrator Olson gave a brief overview of the Prairie Pointe building. Staff is ready for City Council
to vote on the floor layout and cost estimate to lock in the architect's fees and proceed with bidding. The
last time City Council reviewed these figures was back in February 2021 which the estimated base
amount was—$5.05m without the generator. The new base cost estimate is—$5.65m,which includes
inflationary costs and a whole-building generator. Staff recommends a base budget cost estimate of
7.3m with—$500k for alternates. There are a few options to help pay for the—$1.7 million increase
from non-inflationary and non-generator expenses. One possibility is that the City will end the fiscal year
2021 with around a$1m budget surplus. The City did not budget for the sale of any of the City properties.
And another option is that the City has a bond refinancing coming up from the sewer fund.Administrator
Olson went over a few items that were not planned in the February estimate and mentioned the memo in
the packet goes over each item in detail.Next,Administrator Olson went over items that were in the plans
but have changed.The difference between the architect grab estimate at the concept drawing phase
February 2021)and the current plan is—$770k net($1.17m increases and$400k decreases). Staff
recommends to bid out for the following items as alternates, for a total estimated cost of$500k, a new
roof,a new HVAC system, and a whole security system with cameras and burglar alarms. There is a
detailed cost estimate in the packet with partially redacted layouts for the police department.
Mayor Purcell opened the floor for questions or if the Council would like to move forward to vote.
The Council requested a breakdown of the percentage-based fees, and Administrator Olson said he would
put it together for the next meeting. There was a request from the Council for staff to go through existing
files now and see if some can be eliminated prior to moving. This option could help with the high-density
storage costs. There was a concern on the gate,and Administrator Olson mentioned items one through
III
five and items eight and nine on the cost estimate will be in house to save money and time or bid them
out.An idea was brought up to push out projects for a year to get the building done and prioritize it. There
was still some concern on the third-floor chambers room regarding size,elevator location,security,and
long-term planning.
Mayor Purcell asked if the alderman wanted to vote,and they agreed to push the vote to Tuesday,
September 28,2021.
Water Study Update
CC 2021-38)
Administrator Olson reported that they received information from Joliet and should have all the cost
information for the September 28th City Council meeting. The City met with DuPage Water Commission
representatives to go over information related to their system. Staff will have water conservation
information and an ordinance at next week's Public Works Committee meeting to review.Administrator
Olson also reminded everyone of the town hall meeting on September 15th from 5:00 p.m.to 7:00 p.m. at
the Grande Reserve Elementary School.
Attorney Orr brought up the intergovernmental agreement the City signed with Oswego and Montgomery
for the joint water source studies.Attorney Orr said that Irene Caminer asked each city to sign an
engagement letter with her.Attorney On believes this is a reasonable and necessary request. There could
be confidentiality issues without the engagement letter if she only signed one with Oswego which was
initially proposed.Attorney On also brought up again that EEI represents Joliet in their water source
planning to the City of Chicago. EEI is also the City's engineer. Attorney On said since the project
started,there have been no concerns with EEI.Attorney Orr noted for the record we will move forward
with signing the engagement letter with Irene Caminer and continue working with EEI. The council and
staff had no objections.
ADDITIONAL BUSINESS
None.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
None.
The Minutes of the Regular Meeting of the City Council—September 14,2021—Page 4 of 4
ADJOURNMENT
Mayor Purcell entertained a motion to adjourn the City Council meeting. So moved by Alderman
Plocher; seconded by Alderman Milschewski.
Motion unanimously approved by a viva voce vote.
Meeting adjourned at 7:46 p.m.
Minutes submitted by:
1 / /
l
ri Behland,
City Clerk,City of Yorkville,Illinois
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