COW Minutes 2001 09-06-01 1
UNITED CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
SEPTEMBER 6, 2001
7:00 P.M.
PRESENT: Art Prochaska, Richard Sticka, Paul James, Valerie Burd, Larry Kot, Marty Munns,
Mike Anderson, Joe Besco, Rose Ann Spears, Tony Graff, Harold Markin, Eric Dhuse, Dan
Kramer, Jackie Milschewski
Guests: See attached list.
Ratify Resolution for IDOT Cut at Prairie Gardens - This item should have been a motion at
the last City Council meeting. In the package of document for Prairie Gardens there was an
IDOT agreement to issue a highway permit and IDOT requires a formal resolution. This was
already signed at the last council meeting and was placed on the evening's City Council agenda to
cover the record from last meeting.
July Police Department Report - The report was distributed and nothing out of the ordinary was
on it This item was placed on the evening's council agenda.
Sale of Retired Squad Car - There were some questions about selling the squad outright to
another municipal government but Attorney Kramer said the sale was fine. The squad will be
sold to the City of Newark. Chief Martin stated that the police department was asking $500.00
for the vehicle, which has approximately 127,000 miles on it and no fi - ont seat or air conditioning.
Newark wants the vehicle for parts. This item was placed on the evening's council agenda.
May, June, July Building Department Reports - These reports were distributed and approved
at committee. This item was placed on the evening's council agenda.
Amendment to Liquor Control Ordinance - The amendment to the ordinance is to allow
package liquor sales earlier on Sunday mornings - changing the time from noon to 10:00 A.M.
The change had been discussed at several Public Safety Committee meetings and some of the
discussion was to adjust the time to be consistent with the sale time in the remainder of Kendall
County. Many of Yorkville's businesses have been operating under the 10:00 A.M. time for quite
awhile even though their licenses are for noon. Discussion was given to the earlier sale of liquor
in general not just package goods. April Morganegg, representing Little Joe's restaurant,
questioned if an establishment would need a special permit for the earlier sale of all liquor for
special events that may begin before noon. If the amendment passes the council, it was suggested
that the Public Safety Committee further look into the earlier sale of all liquor. This item was
placed on the evening's council agenda.
Heartland Letter -of- Credit Reduction #1- City Engineer, Joe Wyrot, is recommending that the
city reduce the letter of credit for Heartland Unit I by $1,1472,611,06. This came before the
Public Works Committee and they agreed with the reduction. The developer is working well with
the city and the reduction indicated the cooperation between the city and the developer. This item
was placed on the evening's council agenda.
PC 2001 -03 Bristol Club Annexation Agreement - Several items in the annexation agreement
were discussed such as grammatical errors, wording of certain items, the City's "Subdivision
Control Ordinance" and square footage of the homes. It was agreed to correct the errors and
language where needed. The annexation agreement was placed on the evening's council agenda.
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Revised Job Description for Receptionist/Secretary - This item was tabled.
Resolution & Intergovernmental Agreement/Menard Off -site Storm Sewer - Menard's wants
the outflow for the storm sewer for their property to drain into a watershed that runs into
Blackberry Creek. An intergovernmental agreement with four parties, Yorkville, Bristol
Township Highway Commissioner, Bristol Township Board and Menard's, is needed. Menard's
would construct the outlet pipe, which would become a city storm sewer. Smith Engineering has
done a set of engineering drawings which Joe Wyrot, City Engineer, has approved. The storm
sewer was discussed with the Blackberry Creek watershed manager who had no problem with the
drainage line. This item was placed on the evening's council agenda.
Wholesale Tire Easement - The agreement for the grant of a permanent easement from
Wholesale Tire for a water main was discussed. Another party involved in the easement is the
bowling alley north of Wholesale Tire and this will be covered under a separated document once
a surveyor gives a description of the property. A check for $2,000.00 for the easement needs to
be added to the August 30, 2001 bill list subject to the approval of the acquisition of the
easement. This item was placed on the evening's council agenda.
Police Records Clerk Position - The clerk position is presently a part -time position and it is
being changed to a full -time position. Initially it was discussed that it would not become a full -
time position until January 1, 2002, however due to the increase in work and the focus to the I
future of the department, the date is being changed to November 1, 2001. The funds are available
in the budget for a full-time position. There was some concern expressed with the description.
Also, it was not sure if the labor attorney had reviewed the job description since the changes had
been made. In order for the concerns to be addressed with Chief Martin and attorney to review
the description, this item was tabled until the next COW meeting.
Wireless Internet Update - Christopher Rollins and Robert Norman of "Wireless Yorkville"
gave the Council an update on their plan to bring wireless Internet service to Yorkville. Mr.
Rollins outlined their proposal to obtain water tower space, telephone lines and space in City
Hall's basement from the city in exchange for services like a network to connect all the City's
operations (City Hall, Library, Public Works, etc.).
Tony Graff, City Administrator, consulted with George Glass from Southwest Fox Valley Cable
and Telecommunication Consultants regarding the offer. Mr. Glass presented the council with
information on other cities in the area that are presently leasing water tower space. He
recommended that in an effort to eliminate favoritism, all companies leasing space be treated the
same by having the same lease and same amount of rent. If the city chooses to use one of the
companies for their Internet service, that would be a separate contract from the lease agreement.
Mr. Rollins' presentation involved a lengthy discussion with the Council and touched on subjects
such as exclusive rights to the tower space, customer service, and the area covered by the
antennae.
After much discussion, Mayor Prochaska asked if there was a consensus of the Council to have
Mr. Graff, Mr. Glass and Mr. Rollins continue to work on putting together a proposal that could
be brought back to the council. The mayor took a vote of the members and the vote was 8 to 0 in
favor of having them move ahead.
Mayor Prochaska instructed Mr. Graff to proceed with this project. He asked if Mr. Graff to
explore the City's options, look into other communities programs and assign a value to the
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services Mr. Rollins is requesting. The mayor asked if this information could possibly be
available at the next COW meeting.
There was no additional business.
Meeting was adjourned at 8:25 P.M.
Minutes respectfully submitted by:
Jackie Milschewski
City Clerk
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